STATE OF NORTH CAROLINA              )                    OFFICE OF THE COMMISSIONERS

)                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                           )                    DANBURY, NORTH CAROLINA

)                    MAY 14, 2007

 

 

 

           

The Board of Commissioners of the County of Stokes, State of North Carolina, met for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan Memorial Building (Administrative Building) located in Danbury, North Carolina on

Monday, May 14, 2007 at 1:30 pm with the following members present:

 

                                                Chairman Leon Inman

                                                Vice-Chairman Jimmy Walker

Commissioner Ron Carroll                                             

Commissioner Ernest Lankford

                                                Commissioner Stanley Smith

 

                                                County Personnel in Attendance:

                                                County Manager K. Bryan Steen

Clerk to the Board Darlene Bullins

County Attorney Edward Powell

                                                Finance Director Julia Edwards

                                    Economic Development Director Ron Morgan

Support Services Supervisor Danny Stovall

                                    Health Director Don Moore

                                    DSS Director Jan Spencer

                                    Senior Services Program Director Lynn Martens

                                   

                                 

Chairman Leon Inman called the meeting to order.

 

Commissioner Carroll delivered the invocation.

           

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

Chairman Inman opened the meeting by inviting the citizens in attendance to join the Board with the Pledge of Allegiance. 

 

GENERAL GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA

 

Chairman Inman entertained a motion to approve or amend the agenda for the May 14th meeting.     

 

County Manager Bryan Steen requested to move Budget Ordinance Amendment #74 from the Discussion Agenda to the Action Agenda due to the urgent need to replace a 15-year old dryer in the Jail that is beyond repair.

 

Vice Chairman Walker requested to add the “agenda format/procedure” to the Discussion Agenda.

 

Commissioner Lankford requested to add a proposed Resolution pertaining to the two mobile units located at the Old Department of Corrections Facility to the Discussion Agenda and also requested to move this item to the Action Agenda.

 

Commissioner Lankford noted that the item had been previously discussed by the Board on two separate occasions.

 

Commissioner Carroll requested to move Item B – Work First Plan – F/Y 2007-09 Proposed Revisions (original plan had already been approved by the Board) from the Discussion Agenda to the Action Agenda due to the deadline of May 31, 2007 for submission

to the State.

 

Chairman Inman entertained a motion to approve the agenda as amended.

 

Commissioner Carroll moved to approve the agenda with the additions and corrections.

 

Vice Chairman Walker seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

 

Mr. Charles Mabe

1039 Chips Place Lane

Pinnacle, NC  27043

RE:  West Stokes Lights Committee

 

Mr. Mabe spoke to the Board as a member of the West Stokes Lights Committee to request funding to light the soccer field, baseball field, and tennis courts at West Stokes.  The Committee is trying to raise as much funding as possible and requested the County support the proposed project with county funding.  Mr. Mabe noted the proposed light project would help the community, economy, and the school.  With lights, the school can hold Baseball State Playoffs, which can raise revenue to help support the athletic programs at West Stokes.    The proposed project cost is estimated at approximately $200,000 and the Light Committee request the Board allocate $60,000 - $20,000 for the next three years for the proposed project.   Mr. Mabe concluded that the current bid of $200,000 is good until

July 1, 2007. The school has approximately $25,000 already raised for the proposed project, and the proposed project cost will increase at least $30,000 after July 1, 2007.

 

CONSENT AGENDA

 

Chairman Inman entertained a motion to approve or amend the Consent Agenda:

 

·         Minutes of February 19, 2007

·         Minutes of February 22, 2007

·         Minutes of February 27, 2007

·         Minutes of February 27, 2007 – recessed meeting

·         Minutes of April 19, 2007

·         Minutes of April 23, 2007

 

Commissioner Carroll noted the following corrections:

 

February 19, 2007 – Page #2 - change the following:  proposed project was also… to proposed project were also… and the proposed project was covered… to the proposed project were covered… Page #3 –the need for to start… - the need to start…

February 27, 2007 -  Page #2  - change the following:  is not decrease by… to is not decreased by…Page #3 - $70,000 have brought… to $70,000 have been brought…

be establish for…to be established for…Page #5 – hard maneuver… to hard to maneuver… and Need to education…to Need to educate

April 19, 2007 – Page #2 –studied five difference areas… to studied five different areas…

April 23, 2007 –Page #7 – change Stokes Reality to Stokes Realty –page #12 – agreed to be re-appointment… to agreed to re-appointment…

 

Budget Amendment Ordinance #73

Delete the following sentence:  Additional Department of Justice Bullet Proof Vest Grant funding for purchase of 5-bullet proof vest.

 

Proposed Resolution authorizing sale of County issued service side arm – Item #2- change authorized to sale… to authorized to sell

 

 

Chairman Inman noted the following correction under the Information Agenda: - Lightning… to Lighting…

Social Services - Budget Ordinance Amendment # 71

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #71.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Social Services

 

 

 

100.5310.511

Equipment- Non-Capitalized

$10,320.00

$30,000.00

$40,320.00

 

 

$10,320.00

$30,000.00

$40,320.00

 

This budget amendment is justified as follows:

State has notified Social Services of $30,000 for Stokes County to assist meeting the Maintenance of Effort.  These funds are to purchase computers and printer for the Department. These funds must be spent by June 1, 2007.

 

This will result in a net increase of $30,000.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will be increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3301.202

DSS- Federal

$1,794,223.00

$30,000.00

$1,824,223.00

 

 

$1,794,223.00

$30,000.00

$1,824,223.00

 

District Resource Center - Budget Ordinance Amendment # 72

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #72.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

District Resource Center

 

 

 

100.4321.351

Maintenance &Repairs-Auto

$100.00

$700.00

$800.00

100.4321.352

Maintenance & Repairs-Buildings

$10,475.00

$1,000.00

$11,475.00

100.4321.511

Equipment- Non-Capitalized

$12,125.00

$1,350.00

$13,475.00

 

 

$22,700.00

$3,050.00

$25,750.00

 

 

This budget amendment is justified as follows:

District Resource Center has received notice of a reallocation of $3,050.00 to Stokes County for tires for DRC van and trailer, chairs for two offices, desktop copier, TV/DVD player for large room and electrical outlets for lower level group room.  These funds must be spent by

June 30, 2007.

 

This will result in a net increase of $3,050.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will be increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3301.363

Criminal Justice Partnership

$107,544.00

$3,050.00

$110,594.00

 

 

$107,544.00

$3,050.00

$110,594.00

 

Social Services – Day Care - Budget Ordinance Amendment # 73

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #73.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Social Services-Day Care

 

 

 

100.5850.003

Smart Start Day Care

$254,730.00

$5,000.00

$259,730.00

 

 

$254,730.00

$5,000.00

$259,730.00

 

This budget amendment is justified as follows:

Revised Child Care Subsidy -100% State funding for Smart Start Day Care.

 

This will result in a net increase of $5,000.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will be increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3301.203

DSS- County State

$368,481.00

$5,000.00

$373,481.00

 

 

$368,481.00

$5,000.00

$373,481.00

 

 

Election - Budget Ordinance Amendment # 81

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #81.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Social Services

 

 

 

100.4170.511

Equipment- Non-Capitalized

 

$10,500.00

$10,500.00

 

 

 

$10,500.00

$10,500.00

 

This budget amendment is justified as follows:

State has appropriated $10,500.00 from the HAVA Grant to purchase six (6) AutoMark Storage Units. These items must be purchased by June 30, 2007.

 

This will result in a net increase of $10,500.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will be increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3301.419

HAVA Grant

 

$10,500.00

$10,500.00

 

 

 

$10,500.00

$10,500.00

 

Proposed Resolution – Authorizing Sale of County Issued Service Side Arm

 

            Support Services Supervisor Danny Stovall submitted the following proposed

 

Resolution – Authorizing Sale of County Issued Service Side Arm for the Board’s

 

consideration:

 

Resolution authorizing sale of County issued service side arm:

(North Carolina General Statute 20-187.2.A)

 

WHEREAS, Execution Officer, Michael R. Beasley retired from the Stokes County Sheriff’s Department on April 30, 2007; and

 

WHEREAS, Execution Officer, Michael R. Beasley was a dedicated law enforcement officer to the citizens of Stokes County from December 3, 1990 through April 30, 2007, and

 

WHEREAS, North Carolina General Statute 20-187.2 (a), permits Stokes County to donate the badge worn at no cost, and to the sell service issued side arm to retiring law enforcement officers, at a price determined by the Board of Commissioners; and

 

THEREFORE, THE BOARD OF COMMISSIONERS OF STOKES COUNTY RESOLVES THAT:

 

  1. The Sheriff of Stokes County is authorized to present to Execution Officer, Michael R. Beasley his Stokes County Sheriff’s Department issued badge at no cost.

 

  1. The Sheriff of Stokes County is also authorized to sell a Beretta 96, 40-caliber pistol, serial number A11607M at a set price of $1.00 to Execution Officer, Michael R. Beasley after securing a permit as required by North Carolina General Statute 14-402 or 14-409.                 

                        

Adopted this the 14th day of May 2007.

 

 

____________________________                              _____________________________

J. Leon Inman- Chairman                                                   Jimmy Walker – Vice Chairman

 

____________________________                              _____________________________

Ron Carroll - Commissioner                                              Ernest Lankford - Commissioner           

                                                 

____________________________                              

Stanley Smith - Commissioner

 

Attest

 

________________________________

Darlene Bullins – Clerk to the Board

 

 

            Mr. Stovall included information regarding the sale of one Beretta 96, 40-caliber pistol,

 

Serial number A11607M to Execution Officer Michael R. Beasley and General Statute

 

20-187.2 (a) which permits the County to sell service issued side arms to retiring Law

 

Enforcement Officers at a price determined by the Board of Commissioners.

 

Proposed Proclamation – Emergency Medical Services Week- May 20-26, 2007

 

Emergency Medical Services Director Monty Stevens submitted the following proposed

 

Proclamation declaring May 20-26, 2007 as “Emergency Medical Services Week” for the

Board’s consideration:

STOKES COUNTY

EMERGENCY MEDICAL SERVICES WEEK 2007

BY THE STOKES COUNTY BOARD OF COMMISSIONERS

A PROCLAMATION

WHEREAS, The state of North Carolina has proclaimed May 20-26, 2007 as "EMERGENCY MEDICAL SERVICES WEEK"; and

WHEREAS, Stokes County's Emergency Medical Services system is a vital public service; and

WHEREAS, the members of the Emergency Medical Services teams are ready to provide life-sustaining care to those in need twenty-four hours a day, seven days a week; and

WHEREAS, over the years, the quality of emergency care has dramatically improved the survival and recovery rate of those who experience sudden illness or injury; and

WHEREAS, the residents and visitors to Stokes County benefit daily from the dedicated efforts, knowledge and skills of the emergency medical teams, career and volunteer; emergency medical technicians; paramedics; emergency nurses; emergency physicians; rescue squad workers; fire fighters; public safety telecommunications personnel; emergency administrators; emergency response educators; disaster response personnel, and others who received specialized training and continuing education to enhance and maintain their lifesaving skills; and

WHEREAS, injury prevention, public safety education and the appropriate use of the Emergency Medical Services system will help reduce health care costs; and

WHEREAS, to recognize the value and accomplishments of the Emergency Medical Services teams, we set aside a special period to observe the contribution of these men and women to the citizens of Stokes County.

NOW, THEREFORE, THE STOKES COUNTY BOARD OF COMMISSIONERS do hereby proclaim May 20-26, 2007, as "EMERGENCY MEDICAL SERVICES WEEK" in Stokes County, and call upon all citizens to observe this period with appropriate programs and activities.

Adopted this 14th day of May 2007.        

 

____________________________                                        ___________________________

Chairman J. Leon Inman                                           Vice Chairman Jimmy Walker

 

____________________________                                        ___________________________

Commissioner Ron Carroll                                                   Commissioner Ernest Lankford

 

____________________________                                        ___________________________

Commissioner Stanley Smith                                                  Clerk to the Board Darlene Bullins

            Chairman Inman entertained a motion to approve the Consent Agenda as amended.

 

            Commissioner Lankford moved to approve the Consent Agenda as amended.

 

Commissioner Smith seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA

 

Sheppard Mill - Update

 

            Economic Development Director Ron Morgan presented the following brief overview

 

of the Memorandum of Understanding – Among the County of Stokes, The Stokes County

 

Historical Society and The Sheppard Mill Realty Limited – For the Sale of The Former

 

Sheppard Mill Located in Stokes County, North Carolina, which was approved on

 

March 14, 2005:

 

·         The purpose of this Memorandum of Understanding is to establish a mutual understanding among the County of Stokes, the Stokes County Historical Society (a 501(c)(3) Non- Profit Organization) and the Sheppard Mill Realty Limited (Owner) to coordinate efforts regarding the Stokes County Historical Society’s acquisition of the Sheppard Mill Property (Property).

·         The Owners offer the Property for purchase solely by the Stokes County Historical Society at a mutually agreed net purchase price of $325,000.00

·         The Stokes County Historical Society will offer to each of the Owners of the Sheppard Mill Realty Limited (Mr. Frank Blount and Mr. Charles Parnell) in the tax year in which the Property is conveyed to the Stokes County Historical Society, a written acknowledgement of the receipt of a $100,000.00 charitable contribution to the Stokes County Historical Society acceptable by the Internal Revenue

·         The County of Stokes, over a period of five years, beginning with the year the Property is conveyed to the Stokes County Historical Society, intends to appropriate up to $20,000.00 per year from the County of Stokes General Fund to the Stokes County Historical Society for the express purpose of securing the Property by the Stokes County Historical Society

·         The first $20,000 has been included in the Economic Development fiscal year 2007-08 proposed budget which has been submitted to the County Manager for consideration

 

Director Morgan introduced Mr. Charles Farlow – President of the Stokes County

 

Historical Society for further discussion of Sheppard Mill.

 

            Mr. Farlow presented the following information regarding the purchase proposal of

 

Sheppard Mill by the Stokes County Historical Society:

 

·         Mr. Charles Parnell – Co-Owner – passed away several months ago

·         Property is currently owned by Mr. Frank Blount and Ms. Charles Parnell

·         Historical Society is currently trying to raise funding for the purchase of the mill

·         Private donor has matched Stokes County’s $100,000 proposed donation

·         Historical Society currently trying to raise funding for Martin Rock House and the restored Wilson Fulton House in Danbury – Museum of Regional History

·         If purchased, there will be the urgent need to maintain and make the mill accessible to the public –safety issues, fencing, road maintenance, parking, etc.

·         Possible tourism site for Stokes County – possible hiking trails, picnicking, historic tours, etc.

·         Adjacent home (originally the mill store) is also for sell – approximately $50,000 to $60,000 purchase price

·         Since the agreement of 2005, the net purchase price has increased to $400,000 for the Property

·         Possibility of losing the mill to a private buyer – two separate individuals are interested – one in Houston, Texas and one in California – Individuals are interested in buying the mill, dismantling it, and moving the entire operation out of North Carolina- this would be a historical loss and loss of potential tourism revenue to the County

·         Second Request to Stokes County from the Historical Society

o        The County of Stokes partner with the Stokes County Historical Society once the property is purchased and help with operation/maintenance of the mill.

 

Mr. Farlow noted that the Historical Society is dead serious about acquiring the

 

Sheppard Mill and reiterated the need for the County to partner with the Historical Society to

 

help acquire the property, to make the property accessible to the public, and to help maintain

 

the property after the purchase.

 

Health Department – Federal Qualified Health Grant – Update  

 

Health Director Don Moore presented the following update regarding the Federal

 

Qualified Health Grant:

           

·         Received notification in March of 2007 that Stokes County would be eligible for a Public Health Service Act- Section 330- Community Health Clinic

·         The first Qualifier for Stokes County (along with a number of other counties in

 the State and across the country) was the physician ratio which was greater than

3,000 citizens per physician in the County

·         Stokes County’s physician ratio is between 3500 and 4000 population per physician in the County

·         Second Qualifier for Stokes County is that the County’s population is less than 100,000

·         The Grant would supply up to $600,000 per year for the next 3 years to establish a community health clinic in Stokes County

·         The Clinic would be governed by a private, non-profit corporation

·         The Corporation would run the clinic by Federal guidelines

·         The Board of Directors for this clinic must be 51% of users who must be 200% or below the federal poverty level – the remainder being citizens of Stokes County

·         The Board of Health’s concept is to have the Board of Health (some or all of it) make up the remaining members of the Board of the Directors for the clinic

·         Information regarding the Community Health Clinic has been presented to the Board of Health who understands the concept

·         First Concept of Operation was to place the clinic at the Stokes Reynolds Memorial Hospital campus- after review of the facility, the facilities at the location are very limit and start up would be difficult

·         Second Concept was to convert the primary health clinic at the Health Department to a 330-E Federally Qualified Health Clinic which would give the County a higher reimbursement rate and also allows for expansion

·         Upon receipt of grant approval, the County has 120 days to get the clinic (business) operational

·         The Corporation would have one paid employee – the CEO

·         The Corporation would contract with the County and the Health Department to provide services in the Health Department with Health Department personnel until staffing could be accomplished

·         Operating the clinic would allow the Stokes County Health Department the opportunity to go back to providing the basic public health programs

·         Possible expansion the second year –opening offices in Walnut Cove

·         Possible store front operations in the third year in the northern part of the County – Lawsonville, Sandy Ridge, etc. that would operate a day or two a week

·         Poverty level in some parts of the northern part of the County reaches 12% to 13% as opposed to 4% or 5% on southwest part of the County

·         Currently, thirteen providers are located in Stokes County with ten being located in the Yadkin Township

·         The Clinic would provide additional physicians in this area to help bring the ratio closer to 3000 to 1

·         Application is due Wednesday, May 23, 2007

·         Board of Commissioners can decide not to pursue the clinic before or after the application is submitted/awarded

·         Clinic should be self-sufficient within the fourth year

·         No matching County funding

 

The Board discussed the proposed Community Health Clinic proposal in conjunction

 

with the current Health Department being in the same building, possible savings for the

 

County, and the benefits for Stokes County.

 

Monthly Tax Administration Report

 

            County Manager Bryan Steen presented the following Tax Administration Report:

 

(Refunds and Releases approved and processed by the Tax Administrator)

 

Refunds – Motor Vehicle in the amount of $216.02

 

Motor Vehicle Refunds

Amount

James C Collins Jr

$28.12

DCFS Trust

$36.59

Rick Ervin Flannery

$10.61

Walter Thomas Pinnix

$77.04

Harry Wayne & Shelagh Robertson

$49.36

Douglas & Dana Rose

$11.05

Angela Walters

$3.25

Total Refunds

    $216.02

 

Releases–Motor Vehicle and Regular - month of March 2007 in the amount of $2,221.95

 

Motor Vehicle Releases (March 2007)

 Amount

Claude William Ashley

 $                   27.89

Terry & Mechelle Baker

 $                   81.55

Daniel Jason Bessette

 $                   80.83

Perry & Kim Blake

 $                   25.24

James Sherrill Boyles

 $                     8.84

Rodney & Wiley Burcham

 $                 101.70

Rodney & Wiley Burcham

 $                     5.51

J C Campbell

 $                   86.04

City of King

 $                 248.47

David Keith Collins

 $                   11.34

Dawn Marie Fuschetti

 $                     3.80

Thomas & Lisa Gibson

 $                   84.63

Jessie & Patricia Goolsby

 $                   27.76

Jason & Anthony Hall

 $                   41.04

Michael & Joann Harris

 $                     8.00

Elizabeth Jones Hensley

 $                   43.00

Steven Roy Hewett

 $                     4.46

Mark Hill

 $                   36.04

Wilma Joyce Lindsay

 $                   12.73

Mary H Mabe

 $                 176.52

Manufacturer & Dealer Ser

 $                     6.11

Gary Lynn Mincher

 $                   94.71

Clyde Junior Morrison

 $                     3.01

Noahs Ark Wildlife Center

 $                   62.75

Debra Lee Penn

 $                     4.50

Debra Lee Penn

 $                   36.12

Jim Robertson Motors

 $                     1.43

Glenn Thomas Settle

 $                   11.77

Ryan Jeffrey Shore

 $                   56.72

Amy Roshell Simmons

 $                   23.93

Imogene Sliger

 $                 115.00

Imogene Sliger

 $                 145.00

Keldon & Deborah Smith

 $                   88.21

Gloria Tergliafera

 $                   89.41

Michael F Terry

 $                   24.89

Ethel Burrow Tuttle

 $                     4.53

Walnut Cove Police Department

 $                   25.85

Lisa Shelton Watson

 $                   15.67

Carolina & Michael Wedding

 $                   48.07

Michael & Carolina Wedding

 $                   55.71

Stephen M Whitaker

 $                   70.34

Joan White

 $                   32.94

Lee & Wendy Yontz

 $                   89.89

Total Releases for March 2007

 $              2,221.95

 

Releases-Motor Vehicle and Regular – month of April 2007 in the amount of $1,520.02.

 

Motor Vehicle Releases (April 2007)

 Amount

David & Shelley Anderson

 $                 133.34

Martha Mae Ayers

 $                     1.42

Adam & Gina Bennett

 $                   60.50

Polly Boyles & John Walker

 $                   61.32

Newman & Katherine Burton

 $                   42.85

Effie Rachel Charpiat

 $                   24.94

Heather Dawn Cheek

 $                   15.09

Danillie Clark

 $                   29.17

Michelle Coleman

 $                   68.63

Robert Collins

 $                     6.55

Wanda Davis

 $                   27.43

Brenda & Kenneth Fletcher

 $                   43.25

Steven A Hall

 $                   34.01

Deeann Hampton

 $                     3.50

Amos & Cosby Harris

 $                   15.12

George & Susan Hodges

 $                     2.95

Samuel Hooker

 $                   88.00

Steven Jessup

 $                   48.90

Cindy Johnstone

 $                 156.08

Willie & Ada Linster

 $                   44.03

Allen McGrady

 $                   70.61

Dallas Montgomery

 $                   67.47

Paul Nelson

 $                   46.06

Barbara Richardson

 $                 143.48

Raymon & Nancy Runyon

 $                   20.05

Carol Mabe Scott

 $                   41.52

William Stratton

 $                   24.10

Scott Vernon

 $                   30.44

Mark Walker

 $                 120.39

Kathy Ward

 $                   23.23

Elma Watkins

 $                     5.59

Elizabeth Weston

 $                     4.85

Adelene Whitman

 $                   15.15

Total Releases For April 2007

 $              1,520.02

 

            Manager Steen submitted the revised Tax Collection Status Report for May 2007

 

which details all current tax collections.

 

Proposed Lighting Project for West Stokes High School

 

            Mr. Marvin Gentry (Mr. Garry Merritt was unable to attend the meeting) spoke to the

 

Board regarding the proposed lighting project for West Stokes High School.  Mr. Gentry

 

noted the following:

           

·         Reiterated what Mr. Charles Mabe spoke about in public comments

·         Deadline for current quote of $200,000 is June 30, 2007 – after June 30th, possible price for project could be close to $300,000

·         Request to the County is $60,000/$20,000 for the next three years

·         Committee dedicated to raise the balance of the $200,000 proposed project

·         Lights needed for soccer/baseball fields and tennis courts

·         Advantages- night games, regional and state tournaments which will produce revenue for the athletic programs at West Stokes

·         Install lights during the summer months while school is out

·         Advised by the Board of Education to approach the Board of Commissioners for their support

·         The item has been requested in two different school budgets and denied both times

·         Committee also requested to be placed on the school board’s agenda, but was denied

·         Board of Education approved for a Committee to be established to raise the funding for the proposed lighting project

 

Commissioner Lankford noted that the normal practice for funding a project of this

 

nature is through the Board of Education.  Commissioner Carroll noted that it is actually

 

against the law for the Board of Commissioners to appropriate funding directly to a school

 

project, it must be part of the Board of Education’s budget. The Board of Commissioners can

 

allocate the funding to the Board of Education, but the project must be submitted as a capital

 

project in the budget submitted by the Board of Education.

 

            Commissioner Smith reiterated the need for the proposed project and the community

 

support for the proposed project.

 

            Mr. Gentry noted that the Committee was not trying to bypass the Board of Education,

 

just did not understand the proper process. 

 

            The Board discussed the requested project, need for the proposed project, and the

 

proper process for the request.

 

            Chairman Inman directed Mr. Gentry to contact the Board of Education regarding the

 

proposed project as a capital project.

           

GENERAL GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA

 

Stokes County Juvenile Crime Prevention Council  - Funding Recommendations

 

            JCPC Chair Kathy Ford presented the Stokes County Juvenile Crime Prevention

 

Council recommendation for fiscal year 2007-08.  Chair Ford noted the following who were

 

in attendance for the meeting:

 

 

Chair Ford presented the following information regarding the JCPC recommendation:

 

o        Stokes Friends of Youth in the amount of $79,789

o         Stokes SCAN in the amount of  $22,901

o         Insight Human Services in the amount of $27,000

o         Department of Juvenile Justice and Delinquency Prevention

    in the amount of $9,808

o        Total JCPC recommendation = $139,498. 

 

Program

Requested Funds

JCPC Recommendation

County Request

Stokes Friends of Youth

  $80,832

  $79,789

$15,075

SCAN

  $37,897

  $22,901

$10,979

Insight Human Services

  $27,000

  $27,000

  $7,801

DJJDP

    $9,808

    $9,808

  $2,942

Total

$155,537

$139,498

$36,797

 

Chair Ford concluded by expressing appreciation from JCPC for the County’s support

to help the needs of youth and family in our county.  Chief Court Counselor Jack Moore

noted that a recent study of the children served by Surry/Stokes Friends of Youths showed that

only 18.7% of the children (after one year after being in the program) had re-offended as either a juvenile or adult.

County Manager Bryan Steen noted to the Board that this request is only an

endorsement for the JCPC recommendation and approval to submit an application to the State, the county funding will be included in the proposed fiscal year 2007-08 county budget.

The Board discussed the proposed recommendation from JCPC and the need to move

the item to the Action Agenda in order to meet the State’s deadline of May 31, 2007.

            The Board unanimously agreed to move the item to the Action Agenda.

Courtroom “C” Committee Recommendations- Renovation Project

 

            Clerk to the Board Darlene Bullins and Support Services Supervisor Danny Stovall

 

presented the recommendation and preliminary diagram from the Courtroom “C” Renovations

 

Committee regarding renovations to the current Courtroom “C”.   Clerk Bullins noted the

 

following had diligently met several times and reviewed the current status of Courtroom “C” as

 

requested by the Board of Commissioners:

o        Clerk to the Board/Personnel Officer Darlene Bullins

o        Support Services Supervisor Danny Stovall

o        Jail Captain Al Tuttle

o        Captain Craig Carico - Sheriff's Department

o        Chief Deputy Durward Bennett

o        Public Works Director Jay Kinney

o        Building Supervisor Kennan Tucker

o        Honorable Judge Moses Massey

o        Honorable Judge Mark Badgett

o        Honorable Judge Chuck Neeves

o        Assistant District Attorney Tom Langan

o        Clerk to Superior Court Jason Tuttle

o        Attorney Brandon West

 

Mr. Stovall explained the following scope of work for the proposed recommendation:

 

Court Room C

Scope of Work

 

Public Buildings Suite

·         Remove and replace suite entrance door and door into Public Works Director's office.

 

Hallway

• Install doors along with security access system on each end of hallway.

 

Courtroom C

·         Demo existing walls in courtroom area and existing judges’ chambers.

·         Install new walls in courtroom area, Judges’ chambers and Sheriffs storage area.

·         Hallway door installation off Judges’ chambers.

·         Demo and replace ceiling tile and grid.

·         Install additional lighting fixtures and electrical outlets.

·         Install additional HVAC ductwork.

·         Replace carpet and vinyl tile flooring through out area.

·         Interior wall materials.

·         Custom Judges bench area.

·         Courtroom furnishings - chairs, tables and public seating.

·         Judges chambers - desk, chair, etc.

 

Architect                                 $14,500.00

Construction                           $50,000.00

Custom Judges Bench Area    $20,000.00

Furnishings-Courtroom          $15,000.00

Budget Amount                      $99,500.00

 

Architect’s last projected cost in August 2006 was between $90,000 and $100,000

 

            Clerk Bullins concluded that the recommendation had been approved by the committee

 

and submits this recommendation to the Board of Commissioners and the County Manager for

 

further consideration.

 

            The Board discussed the recommendation submitted by the committee.

 

            Chairman Inman noted the item would be considered through the budget process and

 

expressed the Board’s appreciation to the committee.

 

District Committee- Appointments

 

            Clerk to the Board Darlene Bullins presented the following recommendations that

 

had been received by the County for the District Committee Appointments:

 

(Clerk Bullins presented a detailed map detailing the location of each individual)

(Clerk Bullins also noted the appointment has been advertised on the County website and in the Stokes News)

 

Republican Executive Committee

Brandon Hooker-Lawsonville–Peters Creek Township

James Burrow – King-Yadkin Township

Billy Joyce - Walnut Cove – Meadows Township

Don Purdy - Walnut Cove –Beaver Island Township

Louis Vaden – Westfield-Quaker Gap Township

 

Democrat Executive Committee

Ricky Woods - Sandy Ridge-Snow Creek Township

Mike Pell - Westfield – Quaker Gap Township

Dr. Mark Johnson - King –Yadkin Township

Jerry Mitchell- Walnut Cove-Meadows Township

Keith Robertson - Walnut Cove-Sauratown Township

 

Board of Education

Reba Elliott - King –Dem-Yadkin Township

Colon Moore-King –Rep-Yadkin Township

Jerry Rothrock-Dem -Walnut Cove-Sauratown Township

Virginia Smith – Rep - Walnut Cove-Sauratown Township

Jan Culler - King –Rep -Yadkin Township

 

Interested Citizens

Colon Moore - King – Rep – Yadkin Township

Sherry Varillas -Walnut Cove –UNA – Beaver Island Township

Donald Ray Cassidy - Madison -Dem-Beaver Island Township

 

            Commissioner Carroll noted per guidelines approved by the Board of Commissioners

 

that each Commissioner is allowed to submit two names for consideration.

 

            The Board discussed the guidelines previously approved by the Board.

 

            Vice Chairman Walker nominated Arzell Montgomery –Walnut Cove for consideration.

 

            Commissioner Carroll nominated Leonard Hicks –Pine Hall for consideration.

 

            Chairman Inman directed all Board members to have their nominations ready for the

 

May 29th meeting.

 

Election –  Budget Ordinance Amendment # 75

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #75.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Election

 

 

 

100.4170.350

M & R -Equipment

$300.00

$3,022.00

$3,322.00

 

Contingency

 

 

 

100.9910.000

Contingency

$33,015.00

($3,022.00)

$29,993.00

 

 

$33,315.00

-0-

$29,993.00

 

This budget amendment is justified as follows:

The Director of Elections had reverted back the funding for maintenance of the voting machines. She was not aware that the Company would bill her for two months maintenance in this fiscal year.  Therefore, she is requesting $3,022 for two months’ maintenance on the voting machines.

 

This will result in a net increase of $00.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will be increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

The Budget Ordinance Amendment #75 can be considered at the May 29th meeting.

 

Jail - Budget Ordinance Amendment # 76

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #76.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Jail

 

 

 

100.4320.511

Equipment – Non Capitalized

 

$1,000.00

$1,000.00

100.4320.260

Departmental Supplies

$7,498.00

$1,001.00

$8,499.00

100.4320.220

Food & Provisions

$189,600.00

($1,000.00)

$188,600.00

100.4320.352

Maint. & Repairs-Buildings

$2,500.00

$1,000.00

$3,500.00

 

 

$199,598.00

$2,001.00

$201.599.00

 

This budget amendment is justified as follows:

The Jail Administrator has requested to appropriate $1,000 donation from SAM’s Club to purchase a Taser Cam to be utilized with the Taser and a desk for the Main Control Room in the Jail.  Also, to appropriate Evidence Room funds to purchase supplies for the evidence room and requested to transfer funds to purchase mirrors for inmate cells, per the State Jail Inspection.

 

This will result in a net increase of $2,001.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will be increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3839.005

Jail-Miscellaneous

$14,000.00

$1,000.00

$15,000.00

100.3432.411

Evidence Room

-0-

   $1.001.00

$1,001.00

 

 

$14,000.00

$2,001.00

$16,001.00

 

The Budget Ordinance Amendment #76 can be considered at the May 29th meeting.

 

Public Buildings –  Budget Ordinance Amendment # 77

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #77.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Public Buildings

 

 

 

100.4190.352

Maint. & Repairs-Buildings

$39,918.00

$3,000.00

$36,918.00

100.4190.260

Departmental Supplies

$64,100.00

($3,000.00)

$67,100.00

 

 

$104,018.00

-0-

$104,018.00

 

This budget amendment is justified as follows:

Request to transfer funds for the purchase of paper products for Public Buildings for the remainder of the fiscal year.

 

This will result in a net increase of $00.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will be increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

The Budget Ordinance Amendment #77 can be considered at the May 29th meeting.

 

District Resource Center- Budget Ordinance Amendment # 78

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #78.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

District Resource Center

 

 

 

100.4321.260

Departmental Supplies

$2,100.00

$1,800.00

$3,900.00

100.4321.310

Travel

$100.00

($100.00)

0

100.4321.311

Training

$300.00

$100.00

$400.00

100.4321.320

Telephone

$3,500.00

($200.00)

$3,300.00

100.4321.330

Utilities

$5,700.00

$520.00

$6,220.00

100.4321.350

Maint & Repairs- Equipment

-0-

$480.00

$480.00

100.4321.351

Maint. & Repairs - Auto

$100.00

$135.00

$235.00

100.4321.430

Rental of Equipment

$240.00

$65.00

$305.00

100.4321.440

Misc. Contractual Services

$33,600.00

($2,800.00)

$30,800.00

 

 

$45,640.00

0.00

$45,640.00

 

This budget amendment is justified as follows:

Request to transfer funds to cover supplies and software, training, maintenance to auto, pages, water bill, and maintenance on new copy machine.

 

This will result in a net increase of $00.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will be increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

The Budget Ordinance Amendment #78 can be considered at the May 29th meeting.

 

Solid Waste - Budget Ordinance Amendment # 79

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #79.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Solid Waste

 

 

 

100.4720.350

M & R - Equipment

$50,000.00

($2,500,00)

$47,500.00

100.4720.511

Equipment- Non Capitalized

$7,754.00

$2,500.00

$10,254.00

 

 

$57,754.00

-0-

$57,754.00

 

This budget amendment is justified as follows:

Request to transfer funds to replace a broken 25 ton hydraulic truck jack and a broken air grease gun.

 

This will result in a net increase of $00.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will be increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

The Budget Ordinance Amendment #79 can be considered at the May 29th meeting.

 

Sheriff’s Department - Budget Ordinance Amendment # 80

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #80.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Sheriff’s Department

 

 

 

100.4310.511

Equipment – non capitalized

$39,781.00

$1,588.00

$41,369.00

 

 

$39,781.00

$1,588.00

$41,369.00

 

This budget amendment is justified as follows:

Additional Department of Justice Bullet Proof Vest Grant funding for purchase of 5 bullet

proof vests.

 

This will result in a net increase of $1,588.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will be increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3301.421

Dept of Justice Bullet Proof

 

 

 

 

Vest Grant

$1,350.00

$1,588.00

$2,938.00

 

 

$1,350.00

$1,588.00

$2,938.00

 

The Budget Ordinance Amendment #80 can be considered at the May 29th meeting.

 

Fire Departments- Proposed Fire Department Contracts

 

            County Manager Bryan Steen submitted the following information regarding the two

 

year renewal process for all Fire and Rescue contracts: 

 

(Copies of each type of contract were provided to the Board for their review)

(County Attorney Powell will be reviewing the contracts)

·         City of King – contract to provide Fire & Rescue Services

·         Town of Rural Hall – contract to provide Fire & Rescue Services

·         Non-Profit – contract used for 10 Fire Departments to provide Fire & Rescue Services

·         Westfield VFD – contract to provide Fire & Medical First Response Services Westfield does not provide full Rescue Squad Services

·         Pilot Knot VFD – contract to provide Fire Department Services

Pilot Knob does not provide Rescue Squad or Medical Services

·         Pilot Mountain Rescue Squad – contract to provide Rescue and EMS Services Pilot Mtn. does not provide Fire Department Services

 

The Board discussed the sample contracts.

 

County Manager Steen requested that the Board review the contracts and submit any

 

concerns before the May 29th meeting. All contracts will expire July 1, 2007.

 

Fire Departments – 2007-08 Budget Submission

 

            County Manager Bryan Steen requested guidance from the Board regarding the

 

submission of the proposed 2007-08 Fire Service District Budget.  Manager Steen requested

 

whether the Board desired the normal submission of the proposed Service District Budget from

 

the Fire Commission or that the proposed Service District Budget be submitted through the

 

County Manager’s office as all other budget requests.

 

            The Board discussed the submission of the Fire Service District proposed budget.

 

            The Board unanimously agreed to have the Fire Commission submit the proposed

 

Fire Service District budget directly to the County Manager as all other budget requests.

 

Fire Departments – Commission Guidelines

 

            County Attorney Edward Powell presented Board Members a legal opinion of the Fire

 

Commission and Use of Service District Funds along with information from Attorney David

 

Lawrence-Institute of Government as requested by the Board.

 

            County Attorney Powell noted the following:

 

·         The Commission is clearly a public body under the open meetings law

·         Current document violates the open meetings law and public policy

 

County Manager Bryan Steen requested direction from the Board regarding

 

the current document.

 

            Commissioner Carroll requested the Board be allowed to review the legal opinion

 

from Attorney Powell and Attorney Lawrence and return suggestions to the County

 

Manager at the May 29th meeting.

 

            The entire Board reiterated their appreciation for the dedicated, hard working volunteers

 

who serve the citizens of Stokes County and provide thousands of volunteer hours to the fire

 

departments.  The only intent of the Board is to make the document and relationship comply

 

with the open meetings law and public policy.

 

Agenda Format Discussion

 

            Vice Chairman Walker requested the Board review the current agenda format.

 

Vice Chairman Walker expressed concerns regarding placing an item on the agenda,

 

moving items on the Agenda, and requiring a second to a motion.

 

            The Board discussed the format of the current agenda being used by the Board.

 

            The Board unanimously agreed on the following format for the agenda:

 

·         Any one member of the Board can request an item be moved from the

Consent Agenda to the Discussion or Action Agenda without a vote of the Board

·         Any one member of the Board can request an item be moved from the

Information Agenda to Discussion or Action Agenda and any item can be moved from the Discussion to Action Agenda unless there is opposition from another Board member. If there is opposition, there will be vote to determine if the item can be moved.

·         Any one member of the Board can request an item be added to the agenda, if there is opposition, there will be a vote to determine if the item can be added to the agenda

·         There will be a second to all motions

·         Any commissioner can request an item to be placed on the agenda by contacting the Chairman or County Manager

·         The Chairman will review the agenda

 

GENERAL GOVERNMENT – GOVERNING BODY –         ACTION AGENDA

 

Senior Services Meal Program – Bid Proposal – Fiscal year 2007-08

 

            Support Services Supervisor Danny Stovall and Senior Services Program Director

 

Lynn Martens presented further information regarding bids received by Stokes County to

 

provide meals to the Stokes County Senior Service nutrition program.

 

Bateman Senior Meals – Lafayette Louisiana

 

  $.12 or 4% over current cost of $2.87 per meal

 

Congregate $2.99 per meal x 15,000 meals           =   $44,850.00

Home Delivered $2.99 per meal x 37,500 meals   = $112,125.00

                                    Total meal program costs   = $156,975.00

 

Revenues

 

 

Federal Funds

126,550.00

79%

Donations

13,800.00

8%

CAP

3,140.00

2%

County Required Match

$17,314.00

     

      11%

                                 Total Revenues

$160,804.00

 

                Total County Investment

  $17,314.00

 

 

$3829 available funds to use in other block grant programs

 

Bateman Senior Meals – Lafayette Louisiana

Option #1 – Entrée upgrade once per week

 

  $.45 or16% over current cost of $2.87 per meal

 

Congregate $2.99 per meal x 15,000 meals           =   $44,850.00

Home Delivered $2.99 per meal x 37,500 meals   = $112,125.00

                                                       10,920 x .45    =     $ 4,914.00

Total meal program costs   = $161,889.00

Revenues

 

 

Federal Funds

126,550.00

78%

Donations

13,800.00

8%

CAP

3,140.00

2%

County Required Match

  $17,314.00

      12%

Additional County Funds

$1,085.00

 

Total Meal Program Costs

$161,889.00

 

                Total County Investment

  $18,399.00

 

Bateman Senior Meals – Lafayette Louisiana

Option #2 – Total meal upgrade once per week

 

  $1.12 or 39% over current cost of $2.87 per meal

 

Congregate $2.99 per meal x 15,000 meals           =   $44,850.00

Home Delivered $2.99 per meal x 37,500 meals   = $112,125.00

                                                    10,920x1.00        =   $10,920.00

                          Total meal program costs  =$167,895.00

 

Revenues

 

 

Federal Funds

126,550.00

75%

Donations

13,800.00

8%

CAP

3,140.00

2%

Additional County Funds

$7,091.00

      15%

County Required Match

$17,314.00

 

Total Revenues

 $167,895.00

 

                Total County Investment

  $24,405.00

 

 

Golden Corral – Winston Salem, NC 

 

Congregate $3.35 per meal x 15,000 meals            =   $50,250.00

Home Delivered $2.99 per meal x 15,000 meals    = $125,625.00

                                       Total meal program costs = $175,875.00

 

Revenues

 

 

Federal Funds

126,550.00

72%

Donations

13,800.00

8%

CAP

3,140.00

2%

Additional County Funds

$17,314.00

18%

County Required Match

$15,071.00

 

 

$175,875.00

 

                 Total County investment

  $32,385.00

 

 

            Mr. Stovall noted per General Statute further negotiations with Golden Corral are

 

prohibited due to the bid being under budget.

 

            Director Martens recommended using Golden Corral or Bateman – Option #2 in hopes

 

to provide a better meal for the seniors.  Director Martens also noted the evaluation from both

 

bids and each vendor scored a 6.   Director Martens reiterated the surveys received from clients

 

who expressed concerns with the taste of meal and meals not being hot.

 

 

            The Board further discussed the bids submitted by Golden Corral and Bateman,

 

complaints regarding current provider, and NCGS 143-129 which states that the “governing

 

body shall award the contract to the lowest responsible bidder or bidders, taking into

 

consideration quality, performance, and the time specified in the proposals for the performance

 

of contract”.

 

            County Attorney Powell confirmed the justification for not selecting the lowest bidder

 

could be the quality issue experienced during the fiscal year. 

 

            Chairman Inman entertained a motion to approve the vendor for the Senior Meals for

 

the upcoming fiscal year 2007-08.

 

            Commissioner Lankford moved to approve Golden Corral to provide senior meals for

 

fiscal year 2007-08 (one year only).  Commissioner Smith seconded and the motion carried

 

unanimously.

 

Appointments

 

Board of Adjustment – Appointments

 

            Chairman Inman presented the following individual who was nominated at the

 

April 23rd meeting for the Board’s consideration to serve on the Board of Adjustments as an

 

alternate.

 

·         Mr. Matthew Tilley

 

Commissioner Lankford nominated Russell Slate to serve as an alternative on the

 

Board of Adjustments.

 

            Vice Chairman Walker requested information whether Mr. Tilley had previously

 

served as an alternate.

 

 

 

Stokes Adult Care Home Advisory Committee- Appointment

 

            There were no nominations for the Stokes Adult Care Home Advisory Committee.

 

Board of Health – Engineer/Registered Nurse/General Public Appointments

 

            Clerk to the Board Darlene Bullins noted the following vacancies on the Stokes

 

County Board of Health:

 

·         Engineer Vacancy (Mr. Jerry Mitchell and Mr Jerry Moorefield were both

nominated at the March 26th meeting)

·         Registered Nurse Vacancy

·         General Public Vacancy

 

            Commissioner Lankford moved to appoint Mr. Jerry Moorefield to serve on the Stokes

 

County Board of Health in the Engineer vacancy.  Commissioner Smith seconded and the

 

motion carried unanimously.

 

            Vice Chairman Walker nominated Mr. Jerry Mitchell for the General Public vacancy.

 

            Commissioner Carroll nominated Betty Shackleford for the Registered Nurse vacancy.

 

Both the Register Nurse and General Public have been placed on the County website and

 

advertised in the Stokes News.

 

DSS Board-Appointment

 

            Clerk to the Board Darlene Bullins notified the Board that the term for Christine

 

Hopkins will expire in June 2007.  The position will be advertised.

 

Health Insurance – Bid Proposal – Fiscal year 2007-08

 

            County Manager Bryan Steen and Personnel Officer Darlene Bullins presented

 

Alternative #2 and Alternative #7 for the Board’s consideration for health coverage for

 

the upcoming fiscal year 2007-08. (NCACC-CIGNA)

 

 

 

 

            Manager Steen reviewed each option with the Board.

 

All Plans have the following:

·         $30 – Primary Care Co-pay

·         $40 – Specialist Co-pay

·         $150 – Emergency Room Co-pay

·         Prescriptions – Retail $10/$25/$40

·         Prescriptions – Mail Order $25/$49/$87 for three months supply

·         $20 Vision Exam Co-pay

·         Deductible Family limit- 3 times

·         In-Network OP Laboratory Services  100%

·         Preventive Care Program 100%

·         Additional tiers of Employee/spouse and Employee/children

 

Alternative #2 (4% Increase) ($1000 deductible)

·         Same medical coverage as our current coverage except for deductible

·         Increase of $39,184.80/annual for county

·         Decrease of $2,516.40/annual for spouse’s coverage due to adding a new tier

·         Increase of $70.32/annual for child’s coverage

·         Decrease of $2,869.68/annual for children’s coverage due to adding a new tier

·         Increase of $240.48/annual for family’s coverage

·         $1000 deductible with 100% after deductible

 

Alternative #7 (2% Increase) (90/10) ($2000 Co-insurance) ($750 deductible)

·         Same medical coverage as our current coverage except for Co-insurance

·         Increase of $20,044.80/annual for county

·         Decrease of $2,582.64/annual for spouse’s coverage due to adding a new tier

·         Increase of $35.76/annual for child’s coverage

·         Decrease of $2,929.20/annual for children’s coverage due to adding a new tier

·         Increase of $123.12/annual for family’s coverage

·         $750 deductible with $2,000 co-insurance – this means that the employee could have $2,750 out of pocket expenses – family limit is 3 times = $8,250

 

            The Board further discussed the alternatives - $1000 deductible, 90/10 plan, and

 

the impact on the county and county employees.

 

            Chairman Inman entertained a motion to approve health coverage for the upcoming

 

fiscal year.

 

            Commissioner Lankford moved to approve Alternative #2, -$1000 deductible

 

for the upcoming fiscal year 2007-08.  Vice Chairman Walker seconded and the motion

 

carried unanimously.

 

Jail –  Budget Ordinance Amendment # 74

 

            Finance Director Julia Edwards submitted Budget Ordinance Amendment #74.

 

To amend the General Fund, the expenditures are to be changed as follows:

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

 

Jail

 

 

 

100.4320.511

Equipment- Non Capitalized

 

$3,690.00

$3,690.00

100.4320.390

Misc. Expense Board of Prisoners

$30,000.00

($240.00)

$29,760.00

 

Totals

$30,000.00

$3,450.00

$33,450.00

 

Capital Reserve Fund

 

 

 

201.4310.001

Sheriff’s Department

$3,450.00

 ($3,450.00)

 

201.6810.000

Transfer to General Fund

$66,900.00

$3,450.00

$70,350.00

 

 

$70,350.00

      -0-

$70,350.00

 

This budget amendment is justified as follows:

Transfer funds Capital Reserve for the replacement of a commercial dryer in the Jail.  This dryer is used to dry the inmates’ clothes.  The dryer has been repaired several times and has become a safety issue due to the inability of getting parts.

 

This will result in a net increase of $3,450.00 in the expenditures and other financial use to the County’s annual budget.  To provide the additional revenue for the above, the following revenues will be increase.  These revenues have already been received or are verified they will be received in this fiscal year.

 

 

 

Current

 

 

Account

Account

Budgeted

Increase

As

Number

Description

Amount

(Decrease)

Amended

100.3982.960

Transfer from Capital

 

 

 

 

Reserve Fund

$66,900.00

$3,450.00

$70,350.00

 

 

$66,900.00

$3,450.00

$70,350.00

 

            Manager Steen requested the approval of Budget Ordinance Amendment #74

 

due to safety issues with the current 15-year old dryer.

 

            Commissioner Carroll moved to approve Budget Ordinance Amendment #74.

 

Commissioner Lankford seconded and the motion carried unanimously.

Proposed Resolution – Old Prison Camp Site – Mobile Units

 

            Commissioner Lankford submitted the following proposed Resolution in order

 

to start the clean up at the Old Prison Camp Site.

 

RESOLUTION

 

STATE OF NORTH CAROLINA

 

COUNTY OF STOKES

 

WHEREAS, North Carolina General Statute 160A-266(d) authorizes the County to discard any personal property that; (i) is determined to have no value; (ii) remains unsold or unclaimed after the County has exhausted efforts to sell the property using any applicable procedure under this Article; or (iii) poses a potential threat to the public health or safety;

 

WHEREAS, the County owns two (2) mobile units, 12’ x 60’ and 24’ x 82’, located at 1075 Dodgetown Road, known as the Old Department of Corrections facility; 

 

WHEREAS, the County had approved the sale of these units on January 23, 2006, using procedures as outlined in North Carolina General Statutes 160A-266 and 160A-269 and said property remains unclaimed;

 

NOW, THEREFORE BE IT RESOLVED that the Stokes County Board of Commissioners declares the above personal property as unclaimed surplus property with no value and is to be disposed of by Mr. JaVan Chatman at no cost to the County of Stokes; 

 

Adopted this the 14th day of May 2007.

 

____________________________                              _____________________________

J. Leon Inman- Chairman                                                   Jimmy Walker – Vice Chairman

____________________________                              _____________________________

Ron Carroll - Commissioner                                              Ernest Lankford - Commissioner           

                                                                                     

____________________________                                                                       

Stanley Smith – Commissioner                          

                                                                                                                                                                                                                           

Attest:  

 

__________________________________                                      

Darlene M. Bullins – Clerk to the Board                                                                                                                                    

 

 

 

 

            Commissioner Carroll moved to approve the Resolution to discard the two old

 

mobile units located at the Old Prison Camp Facility.  Commissioner Smith seconded

 

and the motion carried unanimously.

 

Work First Plan –Fiscal Year 2007-09 Proposed Revisions

 

            DSS Director Jan Spencer presented the following revisions as requested by

 

North Carolina Department of Health and Human Services for clarification:

 

·         Page 12 – The citizen will be referred to a Child Support Caseworker if needed before, during, or after the Work First Application process.

·         Page 16 – Currently, a Qualified Professional of Substance Abuse employed by the WISH program is available to provide the AUDIT/DAST as a screening tool for substance abuse.  If the screening indicates the adult is at risk for substance abuse, then appropriate referrals re made.

·         Page 17-18 - Definition of emergency:

o        A crisis situation resulting from a catastrophic illness.

o        A substantial loss of shelter, food, clothing, or household furnishings due to fire, flood, or similar natural or manmade disaster; or a crime of violence.

o        An emergency situation over which there was no control and which left the family homeless or in immediate danger of eviction or foreclosure.

o        A situation in which the day care assistance is necessary to avoid destitution of a child.  The emergency situation which could lead to destitution and the destitution or need for a living arrangement did not arise because the child or a relative refused, without good cause, to accept employment or training for employment.

o        Loss of a relative who had been responsible for support and/or care of one of his family members.  This may include but is not limited to the death or separation.

o        Mass emergencies.

 

Chairman Inman entertained a motion to approve the proposed revisions to the

 

2007-09 Work First Plan as requested by the NC Department of Health and Human Services.

 

            Commissioner Smith moved to approve the revisions submitted by the Department of

 

Social Services to the 2007-09 Work First Plan.  Vice Chairman Walker seconded and the

 

motion carried unanimously.

 

 

 

 

Juvenile Crime Prevention Council – Recommendation Funding – F/Y 2007-08

 

            Chairman Inman entertained a motion to approve the JCPC Funding Recommendation

 

for Fiscal Year 2007-08.

 

            Commissioner Lankford moved to approve the JCPC Funding Recommendation for

 

submission to the State for Fiscal Year 2007-08.  Commissioner Carroll seconded and the

 

motion carried unanimously.

 

 

 

CLOSED SESSION

 

            Chairman Inman entertained a motion to enter into Closed Session for the following:

 

·         To consult with an Attorney employed or retained by the Public Body in Order to preserve the attorney-client privilege between the Attorney and the Public Body, which privilege is hereby acknowledged, and to consider and give instructions to an attorney concerning the handing or settlement of a claim judicial action, mediation, arbitration, or administrative procedure G.S. 143-318.11(3).

 

 

            Commissioner Smith moved to enter into Closed Session for the following:

 

·         To consult with an Attorney employed or retained by the Public Body in Order to preserve the attorney-client privilege between the Attorney and the Public Body, which privilege is hereby acknowledged, and to consider and give instructions to an attorney concerning the handing or settlement of a claim judicial action, mediation, arbitration, or administrative procedure G.S. 143-318.11(3).

 

            Commissioner Lankford seconded and the motion carried unanimously.

 

 

            The Board returned to the regular session of the May 14th meeting.

 

 

Need for County Office Space

 

            Commissioner Lankford expressed concerns regarding space issues for departments

 

who were out of space.  Commissioner Lankford requested the Board start to look at any

 

available option – possibly available space at the District Resource Center.

 

            Commissioner Lankford requested Board members tour the District Resource facility

 

for further discussion.

 

Proposed County Garage/YVEDDI Facility

 

            Commissioner Carroll requested an update regarding the proposed County

 

Garage/YVEDDI Facility.  Clerk to the Board Darlene Bullins noted that there was no further

 

information other than waiting on Raleigh officials per Mr. Charlie Walker.

 

            Chairman Inman directed County Manager Steen to follow up with YVEDDI Executive

 

JoAnn Larkins and Charlie Walker for an update.

 

Adjournment

 

There being no further business to come before the Board, Chairman Inman

 

entertained a motion to adjourn the meeting.

 

Vice Chairman Walker moved to adjourn the meeting.   Commissioner Smith

 

seconded and the motion carried unanimously.

_________________________                                  _____________________________

Darlene M. Bullins                                                    J. Leon Inman

Clerk to the Board                                                       Chairman