) STOKES
COUNTY GOVERNMENT
COUNTY OF STOKES ) DANBURY, NORTH CAROLINA
) MAY 14,
2007
The Board
of Commissioners of the County of Stokes, State of North Carolina, met for
regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan
Memorial Building (Administrative Building) located in Danbury, North Carolina
on
Monday,
May 14, 2007 at 1:30 pm with the following members present:
Chairman
Leon Inman
Vice-Chairman
Jimmy Walker
Commissioner Ron Carroll
Commissioner Ernest Lankford
Commissioner
Stanley Smith
County
Personnel in Attendance:
County
Manager K. Bryan Steen
Clerk to the Board Darlene Bullins
County Attorney Edward Powell
Finance
Director Julia Edwards
Economic
Development Director Ron Morgan
Support Services Supervisor Danny Stovall
Health
Director Don Moore
DSS
Director Jan Spencer
Senior Services Program Director
Lynn Martens
Chairman
Leon Inman called the meeting to order.
Commissioner
Carroll delivered the invocation.
Chairman
Inman opened the meeting by inviting the citizens in attendance to join the
Board with the Pledge of Allegiance.
GENERAL GOVERNMENT – GOVERNING
BODY – APPROVAL OF AGENDA
Chairman
Inman entertained a motion to approve or amend the agenda for the May 14th
meeting.
County
Manager Bryan Steen requested to move Budget Ordinance Amendment #74 from the
Discussion Agenda to the Action Agenda due to the urgent need to replace a
15-year old dryer in the Jail that is beyond repair.
Vice
Chairman Walker requested to add the “agenda format/procedure” to the
Discussion Agenda.
Commissioner
Lankford requested to add a proposed Resolution pertaining to the two mobile
units located at the Old Department of Corrections Facility to the Discussion
Agenda and also requested to move this item to the Action Agenda.
Commissioner
Lankford noted that the item had been previously discussed by the Board on two
separate occasions.
Commissioner
Carroll requested to move Item B – Work First Plan – F/Y 2007-09 Proposed
Revisions (original plan had already been approved by the Board) from the
Discussion Agenda to the Action Agenda due to the deadline of May 31, 2007 for
submission
to the
State.
Chairman
Inman entertained a motion to approve the agenda as amended.
Commissioner
Carroll moved to approve the agenda with the additions and corrections.
Vice
Chairman Walker seconded and the motion carried unanimously.
PUBLIC COMMENTS
Mr. Charles Mabe
1039 Chips
Place Lane
Pinnacle,
NC 27043
RE: West Stokes Lights Committee
Mr.
Mabe spoke to the Board as a member of the West Stokes Lights Committee to
request funding to light the soccer field, baseball field, and tennis courts at
West Stokes. The Committee is trying to
raise as much funding as possible and requested the County support the proposed
project with county funding. Mr. Mabe
noted the proposed light project would help the community, economy, and the
school. With lights, the school can
hold Baseball State Playoffs, which can raise revenue to help support the
athletic programs at West Stokes. The
proposed project cost is estimated at approximately $200,000 and the Light
Committee request the Board allocate $60,000 - $20,000 for the next three years
for the proposed project. Mr. Mabe
concluded that the current bid of $200,000 is good until
July 1,
2007. The school has approximately $25,000 already raised for the proposed
project, and the proposed project cost will increase at least $30,000 after
July 1, 2007.
CONSENT AGENDA
Chairman
Inman entertained a motion to approve or amend the Consent Agenda:
·
Minutes
of February 19, 2007
·
Minutes
of February 22, 2007
·
Minutes
of February 27, 2007
·
Minutes
of February 27, 2007 – recessed meeting
·
Minutes
of April 19, 2007
·
Minutes
of April 23, 2007
Commissioner
Carroll noted the following corrections:
February 19, 2007 – Page #2 - change the following: proposed project was also… to
proposed project were also… and the proposed project was covered…
to the proposed project were covered… Page #3 –the need for to
start… - the need to start…
February 27, 2007 - Page #2
- change the following: is
not decrease by… to is not decreased by…Page #3 - $70,000 have
brought… to $70,000 have been brought…
be establish
for…to be established for…Page #5 – hard maneuver… to hard to maneuver…
and Need to education…to Need to educate…
April 19, 2007 – Page #2 –studied five difference areas…
to studied five different areas…
April 23, 2007 –Page #7 – change Stokes Reality to Stokes Realty –page
#12 – agreed to be re-appointment… to agreed to re-appointment…
Budget Amendment Ordinance #73
Delete
the following sentence: Additional Department of
Justice Bullet Proof Vest Grant funding for purchase of 5-bullet proof vest.
Proposed Resolution authorizing
sale of County issued service side arm – Item #2- change authorized to sale… to
authorized to sell…
Chairman
Inman noted the following correction under the Information Agenda: - Lightning…
to Lighting…
Social
Services - Budget Ordinance Amendment # 71
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #71.
To amend the General Fund, the expenditures
are to be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Social
Services |
|
|
|
|
100.5310.511 |
Equipment- Non-Capitalized |
$10,320.00 |
$30,000.00 |
$40,320.00 |
|
|
|
$10,320.00 |
$30,000.00 |
$40,320.00 |
This budget amendment is justified as
follows:
State has notified Social Services of $30,000
for Stokes County to assist meeting the Maintenance of Effort. These funds are to purchase computers and
printer for the Department. These funds must be spent by June 1, 2007.
This will result in a net increase of
$30,000.00 in the expenditures and other financial use to the County’s annual
budget. To provide the additional
revenue for the above, the following revenues will be increase. These revenues have already been received or
are verified they will be received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3301.202 |
DSS- Federal |
$1,794,223.00 |
$30,000.00 |
$1,824,223.00 |
|
|
|
$1,794,223.00 |
$30,000.00 |
$1,824,223.00 |
District
Resource Center - Budget Ordinance Amendment # 72
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #72.
To amend the General Fund, the expenditures
are to be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
District
Resource Center |
|
|
|
|
100.4321.351 |
Maintenance &Repairs-Auto |
$100.00 |
$700.00 |
$800.00 |
|
100.4321.352 |
Maintenance & Repairs-Buildings |
$10,475.00 |
$1,000.00 |
$11,475.00 |
|
100.4321.511 |
Equipment- Non-Capitalized |
$12,125.00 |
$1,350.00 |
$13,475.00 |
|
|
|
$22,700.00 |
$3,050.00 |
$25,750.00 |
This budget amendment is justified as
follows:
District Resource Center has received notice
of a reallocation of $3,050.00 to Stokes County for tires for DRC van and trailer,
chairs for two offices, desktop copier, TV/DVD player for large room and
electrical outlets for lower level group room.
These funds must be spent by
June 30, 2007.
This will result in a net increase of
$3,050.00 in the expenditures and other financial use to the County’s annual
budget. To provide the additional
revenue for the above, the following revenues will be increase. These revenues have already been received or
are verified they will be received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3301.363 |
Criminal Justice Partnership |
$107,544.00 |
$3,050.00 |
$110,594.00 |
|
|
|
$107,544.00 |
$3,050.00 |
$110,594.00 |
Social Services
– Day Care - Budget Ordinance Amendment # 73
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #73.
To amend the General Fund, the expenditures
are to be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Social
Services-Day Care |
|
|
|
|
100.5850.003 |
Smart Start Day Care |
$254,730.00 |
$5,000.00 |
$259,730.00 |
|
|
|
$254,730.00 |
$5,000.00 |
$259,730.00 |
This budget amendment is justified as
follows:
Revised Child Care Subsidy -100% State
funding for Smart Start Day Care.
This will result in a net increase of
$5,000.00 in the expenditures and other financial use to the County’s annual
budget. To provide the additional
revenue for the above, the following revenues will be increase. These revenues have already been received or
are verified they will be received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3301.203 |
DSS- County State |
$368,481.00 |
$5,000.00 |
$373,481.00 |
|
|
|
$368,481.00 |
$5,000.00 |
$373,481.00 |
Election -
Budget Ordinance Amendment # 81
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #81.
To amend the General Fund, the expenditures
are to be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Social
Services |
|
|
|
|
100.4170.511 |
Equipment- Non-Capitalized |
|
$10,500.00 |
$10,500.00 |
|
|
|
|
$10,500.00 |
$10,500.00 |
This budget amendment is justified as
follows:
State has appropriated $10,500.00 from the
HAVA Grant to purchase six (6) AutoMark Storage Units. These items must be
purchased by June 30, 2007.
This will result in a net increase of
$10,500.00 in the expenditures and other financial use to the County’s annual
budget. To provide the additional
revenue for the above, the following revenues will be increase. These revenues have already been received or
are verified they will be received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3301.419 |
HAVA Grant |
|
$10,500.00 |
$10,500.00 |
|
|
|
|
$10,500.00 |
$10,500.00 |
Proposed
Resolution – Authorizing Sale of County Issued Service Side Arm
Support
Services Supervisor Danny Stovall submitted the following proposed
Resolution – Authorizing Sale of County
Issued Service Side Arm for the Board’s
consideration:
(North
Carolina General Statute 20-187.2.A)
WHEREAS,
Execution Officer, Michael R. Beasley retired from the Stokes County Sheriff’s
Department on April 30, 2007; and
WHEREAS,
Execution Officer, Michael R. Beasley was a dedicated law enforcement officer to
the citizens of Stokes County from December 3, 1990 through April 30, 2007, and
WHEREAS, North
Carolina General Statute 20-187.2 (a), permits Stokes County to donate the
badge worn at no cost, and to the sell service issued side arm to retiring law
enforcement officers, at a price determined by the Board of Commissioners; and
THEREFORE,
THE BOARD OF COMMISSIONERS OF STOKES COUNTY RESOLVES THAT:
Adopted this the 14th day of May 2007.
____________________________ _____________________________
J. Leon Inman- Chairman Jimmy Walker – Vice Chairman
____________________________ _____________________________
____________________________
Attest
________________________________
Mr.
Stovall included information regarding the sale of one Beretta 96, 40-caliber
pistol,
Serial number A11607M to Execution Officer
Michael R. Beasley and General Statute
20-187.2 (a) which permits the County to sell
service issued side arms to retiring Law
Enforcement Officers at a price determined by
the Board of Commissioners.
Proposed Proclamation – Emergency
Medical Services Week- May 20-26, 2007
Emergency Medical Services
Director Monty Stevens submitted the following proposed
Proclamation declaring May 20-26, 2007 as “Emergency Medical
Services Week” for the
Board’s consideration:
STOKES COUNTY
EMERGENCY MEDICAL SERVICES WEEK 2007
WHEREAS, The state of North Carolina has proclaimed May 20-26,
2007 as "EMERGENCY MEDICAL SERVICES WEEK"; and
WHEREAS, Stokes County's Emergency Medical Services system is a
vital public service; and
WHEREAS, the members of the Emergency Medical Services teams are
ready to provide life-sustaining care to those in need twenty-four hours a day,
seven days a week; and
WHEREAS, over the years, the quality of emergency care has
dramatically improved the survival and
recovery rate of those who experience sudden illness or injury; and
WHEREAS, the residents and
visitors to Stokes County benefit daily from the dedicated efforts, knowledge and skills of the emergency
medical teams, career and volunteer; emergency
medical technicians; paramedics; emergency nurses; emergency physicians; rescue squad workers; fire fighters;
public safety telecommunications personnel;
emergency administrators; emergency response educators; disaster response personnel, and others who received
specialized training and continuing education
to enhance and maintain their lifesaving skills; and
WHEREAS, injury prevention, public safety education and the
appropriate use of the Emergency Medical Services system will help reduce
health care costs; and
WHEREAS, to recognize the value and accomplishments of the
Emergency Medical Services teams, we set aside a special period
to observe the contribution of these men and women to the citizens of Stokes
County.
NOW, THEREFORE, THE STOKES COUNTY BOARD OF COMMISSIONERS
do hereby proclaim May 20-26, 2007, as "EMERGENCY MEDICAL SERVICES WEEK" in Stokes County, and call upon all citizens to
observe this period with appropriate programs and activities.
Adopted this 14th day of May 2007.
____________________________ ___________________________
Chairman J. Leon Inman Vice Chairman Jimmy Walker
____________________________ ___________________________
Commissioner Ron Carroll Commissioner Ernest Lankford
____________________________ ___________________________
Commissioner
Stanley Smith Clerk to the
Board Darlene Bullins
Chairman
Inman entertained a motion to approve the Consent Agenda as amended.
Commissioner
Lankford moved to approve the Consent Agenda as amended.
Commissioner Smith seconded and the motion carried
unanimously.
GENERAL GOVERNMENT – GOVERNING
BODY – DISCUSSION AGENDA
Sheppard
Mill - Update
Economic
Development Director Ron Morgan presented the following brief overview
of the Memorandum of Understanding – Among the County of
Stokes, The Stokes County
Historical Society and The Sheppard Mill Realty Limited –
For the Sale of The Former
Sheppard Mill Located in Stokes County, North Carolina,
which was approved on
March 14, 2005:
·
The purpose of this Memorandum of Understanding is to
establish a mutual understanding among the County of Stokes, the Stokes County
Historical Society (a 501(c)(3) Non- Profit Organization) and the Sheppard Mill
Realty Limited (Owner) to coordinate efforts regarding the Stokes County
Historical Society’s acquisition of the Sheppard Mill Property (Property).
·
The Owners offer the Property for purchase solely by the
Stokes County Historical Society at a mutually agreed net purchase price of $325,000.00
·
The Stokes County Historical Society will offer to each of
the Owners of the Sheppard Mill Realty Limited (Mr. Frank Blount and Mr.
Charles Parnell) in the tax year in which the Property is conveyed to the
Stokes County Historical Society, a written acknowledgement of the receipt of a
$100,000.00 charitable contribution to the Stokes County Historical Society
acceptable by the Internal Revenue
·
The County of Stokes, over a period of five years, beginning
with the year the Property is conveyed to the Stokes County Historical Society,
intends to appropriate up to $20,000.00 per year from the County of Stokes
General Fund to the Stokes County Historical Society for the express purpose of
securing the Property by the Stokes County Historical Society
·
The first $20,000 has been included in the Economic
Development fiscal year 2007-08 proposed budget which has been submitted to the
County Manager for consideration
Director Morgan introduced Mr.
Charles Farlow – President of the Stokes County
Historical Society for further discussion of Sheppard Mill.
Mr. Farlow
presented the following information regarding the purchase proposal of
Sheppard Mill by the Stokes County Historical Society:
·
Mr. Charles Parnell – Co-Owner – passed away several months
ago
·
Property is currently owned by Mr. Frank Blount and Ms.
Charles Parnell
·
Historical Society is currently trying to raise funding for
the purchase of the mill
·
Private donor has matched Stokes County’s $100,000 proposed
donation
·
Historical Society currently trying to raise funding for
Martin Rock House and the restored Wilson Fulton House in Danbury – Museum of
Regional History
·
If purchased, there will be the urgent need to maintain and
make the mill accessible to the public –safety issues, fencing, road maintenance,
parking, etc.
·
Possible tourism site for Stokes County – possible hiking
trails, picnicking, historic tours, etc.
·
Adjacent home (originally the mill store) is also for sell –
approximately $50,000 to $60,000 purchase price
·
Since the agreement of 2005, the net purchase price has
increased to $400,000 for the Property
·
Possibility of losing the mill to a private buyer – two
separate individuals are interested – one in Houston, Texas and one in
California – Individuals are interested in buying the mill, dismantling it, and
moving the entire operation out of North Carolina- this would be a historical
loss and loss of potential tourism revenue to the County
·
Second Request to Stokes County from the Historical Society
o
The County of Stokes partner with the Stokes County
Historical Society once the property is purchased and help with
operation/maintenance of the mill.
Mr. Farlow noted that the
Historical Society is dead serious about acquiring the
Sheppard Mill and reiterated the need for the County to
partner with the Historical Society to
help acquire the property, to make the property accessible
to the public, and to help maintain
the property after the purchase.
Health
Department – Federal Qualified Health Grant – Update
Health Director Don Moore
presented the following update regarding the Federal
Qualified Health Grant:
·
Received notification in March of 2007 that Stokes County
would be eligible for a Public Health Service Act- Section 330- Community Health
Clinic
·
The first Qualifier for Stokes County (along with a number
of other counties in
the State and across the country) was the
physician ratio which was greater than
3,000
citizens per physician in the County
·
Stokes County’s physician ratio is between 3500 and 4000
population per physician in the County
·
Second Qualifier for Stokes County is that the County’s
population is less than 100,000
·
The Grant would supply up to $600,000 per year for the next
3 years to establish a community health clinic in Stokes County
·
The Clinic would be governed by a private, non-profit
corporation
·
The Corporation would run the clinic by Federal guidelines
·
The Board of Directors for this clinic must be 51% of users who
must be 200% or below the federal poverty level – the remainder being citizens
of Stokes County
·
The Board of Health’s concept is to have the Board of Health
(some or all of it) make up the remaining members of the Board of the Directors
for the clinic
·
Information regarding the Community Health Clinic has been
presented to the Board of Health who understands the concept
·
First Concept of Operation was to place the clinic at the
Stokes Reynolds Memorial Hospital campus- after review of the facility, the facilities
at the location are very limit and start up would be difficult
·
Second Concept was to convert the primary health clinic at
the Health Department to a 330-E Federally Qualified Health Clinic which would
give the County a higher reimbursement rate and also allows for expansion
·
Upon receipt of grant approval, the County has 120 days to
get the clinic (business) operational
·
The Corporation would have one paid employee – the CEO
·
The Corporation would contract with the County and the
Health Department to provide services in the Health Department with Health
Department personnel until staffing could be accomplished
·
Operating the clinic would allow the Stokes County Health
Department the opportunity to go back to providing the basic public health
programs
·
Possible expansion the second year –opening offices in
Walnut Cove
·
Possible store front operations in the third year in the
northern part of the County – Lawsonville, Sandy Ridge, etc. that would operate
a day or two a week
·
Poverty level in some parts of the northern part of the
County reaches 12% to 13% as opposed to 4% or 5% on southwest part of the
County
·
Currently, thirteen providers are located in Stokes County
with ten being located in the Yadkin Township
·
The Clinic would provide additional physicians in this area
to help bring the ratio closer to 3000 to 1
·
Application is due Wednesday, May 23, 2007
·
Board of Commissioners can decide not to pursue the clinic
before or after the application is submitted/awarded
·
Clinic should be self-sufficient within the fourth year
·
No matching County funding
The Board discussed the proposed
Community Health Clinic proposal in conjunction
with the current Health Department being in the same
building, possible savings for the
County, and the benefits for Stokes County.
Monthly
Tax Administration Report
County
Manager Bryan Steen presented the following Tax Administration Report:
(Refunds and Releases approved and processed by the Tax
Administrator)
Refunds –
Motor Vehicle in the amount of $216.02
|
Motor Vehicle
Refunds |
Amount |
|
James C
Collins Jr |
$28.12 |
|
DCFS
Trust |
$36.59 |
|
Rick
Ervin Flannery |
$10.61 |
|
Walter
Thomas Pinnix |
$77.04 |
|
Harry
Wayne & Shelagh Robertson |
$49.36 |
|
Douglas
& Dana Rose |
$11.05 |
|
Angela
Walters |
$3.25 |
|
Total Refunds |
$216.02 |
Releases–Motor
Vehicle and Regular - month of March 2007 in the amount of $2,221.95
|
Motor
Vehicle Releases (March 2007) |
Amount |
|
Claude
William Ashley |
$ 27.89 |
|
Terry
& Mechelle Baker |
$ 81.55 |
|
Daniel
Jason Bessette |
$ 80.83 |
|
Perry
& Kim Blake |
$ 25.24 |
|
James
Sherrill Boyles |
$ 8.84 |
|
Rodney
& Wiley Burcham |
$ 101.70 |
|
Rodney &
Wiley Burcham |
$ 5.51 |
|
J C
Campbell |
$ 86.04 |
|
City of
King |
$ 248.47 |
|
David
Keith Collins |
$ 11.34 |
|
Dawn
Marie Fuschetti |
$ 3.80 |
|
Thomas &
Lisa Gibson |
$ 84.63 |
|
Jessie
& Patricia Goolsby |
$ 27.76 |
|
Jason
& Anthony Hall |
$ 41.04 |
|
Michael
& Joann Harris |
$ 8.00 |
|
Elizabeth
Jones Hensley |
$ 43.00 |
|
Steven
Roy Hewett |
$ 4.46 |
|
Mark Hill |
$ 36.04 |
|
Wilma
Joyce Lindsay |
$ 12.73 |
|
Mary H
Mabe |
$ 176.52 |
|
Manufacturer
& Dealer Ser |
$ 6.11 |
|
Gary Lynn
Mincher |
$ 94.71 |
|
Clyde
Junior Morrison |
$ 3.01 |
|
Noahs Ark
Wildlife Center |
$ 62.75 |
|
Debra Lee
Penn |
$ 4.50 |
|
Debra Lee
Penn |
$
36.12 |
|
Jim
Robertson Motors |
$ 1.43 |
|
Glenn
Thomas Settle |
$ 11.77 |
|
Ryan
Jeffrey Shore |
$ 56.72 |
|
Amy
Roshell Simmons |
$ 23.93 |
|
Imogene
Sliger |
$
115.00 |
|
Imogene
Sliger |
$ 145.00 |
|
Keldon
& Deborah Smith |
$ 88.21 |
|
Gloria
Tergliafera |
$ 89.41 |
|
Michael F
Terry |
$ 24.89 |
|
Ethel
Burrow Tuttle |
$
4.53 |
|
Walnut
Cove Police Department |
$ 25.85 |
|
Lisa
Shelton Watson |
$ 15.67 |
|
Carolina
& Michael Wedding |
$ 48.07 |
|
Michael
& Carolina Wedding |
$ 55.71 |
|
Stephen M
Whitaker |
$ 70.34 |
|
Joan
White |
$ 32.94 |
|
Lee &
Wendy Yontz |
$ 89.89 |
|
Total Releases for March 2007 |
$ 2,221.95 |
Releases-Motor
Vehicle and Regular – month of April 2007 in the amount of $1,520.02.
|
Motor
Vehicle Releases (April 2007) |
Amount |
|
David
& Shelley Anderson |
$ 133.34 |
|
Martha
Mae Ayers |
$ 1.42 |
|
Adam
& Gina Bennett |
$ 60.50 |
|
Polly
Boyles & John Walker |
$ 61.32 |
|
Newman
& Katherine Burton |
$ 42.85 |
|
Effie
Rachel Charpiat |
$ 24.94 |
|
Heather
Dawn Cheek |
$
15.09 |
|
Danillie
Clark |
$ 29.17 |
|
Michelle
Coleman |
$ 68.63 |
|
Robert
Collins |
$ 6.55 |
|
Wanda
Davis |
$ 27.43 |
|
Brenda
& Kenneth Fletcher |
$ 43.25 |
|
Steven A
Hall |
$ 34.01 |
|
Deeann
Hampton |
$ 3.50 |
|
Amos
& Cosby Harris |
$ 15.12 |
|
George
& Susan Hodges |
$ 2.95 |
|
Samuel
Hooker |
$ 88.00 |
|
Steven
Jessup |
$ 48.90 |
|
Cindy
Johnstone |
$ 156.08 |
|
Willie
& Ada Linster |
$ 44.03 |
|
Allen
McGrady |
$ 70.61 |
|
Dallas
Montgomery |
$ 67.47 |
|
Paul
Nelson |
$ 46.06 |
|
Barbara
Richardson |
$ 143.48 |
|
Raymon
& Nancy Runyon |
$ 20.05 |
|
Carol
Mabe Scott |
$ 41.52 |
|
William
Stratton |
$ 24.10 |
|
Scott
Vernon |
$ 30.44 |
|
Mark
Walker |
$ 120.39 |
|
Kathy
Ward |
$ 23.23 |
|
Elma
Watkins |
$ 5.59 |
|
Elizabeth
Weston |
$ 4.85 |
|
Adelene
Whitman |
$
15.15 |
|
Total Releases For April 2007 |
$ 1,520.02 |
Manager
Steen submitted the revised Tax Collection Status Report for May 2007
which details all current tax collections.
Proposed Lighting
Project for West Stokes High School
Mr. Marvin
Gentry (Mr. Garry Merritt was unable to attend the meeting) spoke to the
Board regarding the proposed lighting project for West
Stokes High School. Mr. Gentry
noted the following:
·
Reiterated what Mr. Charles Mabe spoke about in public
comments
·
Deadline for current quote of $200,000 is June 30, 2007 –
after June 30th, possible price for project could be close to
$300,000
·
Request to the County is $60,000/$20,000 for the next three
years
·
Committee dedicated to raise the balance of the $200,000
proposed project
·
Lights needed for soccer/baseball fields and tennis courts
·
Advantages- night games, regional and state tournaments
which will produce revenue for the athletic programs at West Stokes
·
Install lights during the summer months while school is out
·
Advised by the Board of Education to approach the Board of
Commissioners for their support
·
The item has been requested in two different school budgets
and denied both times
·
Committee also requested to be placed on the school board’s
agenda, but was denied
·
Board of Education approved for a Committee to be
established to raise the funding for the proposed lighting project
Commissioner Lankford noted that
the normal practice for funding a project of this
nature is through the Board of Education. Commissioner Carroll noted that it is
actually
against the law for the Board of Commissioners to
appropriate funding directly to a school
project, it must be part of the Board of Education’s budget.
The Board of Commissioners can
allocate the funding to the Board of Education, but the
project must be submitted as a capital
project in the budget submitted by the Board of Education.
Commissioner
Smith reiterated the need for the proposed project and the community
support for the proposed project.
Mr. Gentry
noted that the Committee was not trying to bypass the Board of Education,
just did not understand the proper process.
The Board
discussed the requested project, need for the proposed project, and the
proper process for the request.
Chairman
Inman directed Mr. Gentry to contact the Board of Education regarding the
proposed project as a capital project.
GENERAL GOVERNMENT – GOVERNING
BODY – DISCUSSION AGENDA
Stokes
County Juvenile Crime Prevention Council
- Funding Recommendations
JCPC Chair
Kathy Ford presented the Stokes County Juvenile Crime Prevention
Council recommendation for fiscal year 2007-08. Chair Ford noted the following who were
in attendance for the meeting:
Chair Ford presented the following
information regarding the JCPC recommendation:
o
Stokes Friends of Youth in the amount of $79,789
o
Stokes SCAN in the
amount of $22,901
o
Insight Human
Services in the amount of $27,000
o
Department of
Juvenile Justice and Delinquency Prevention
in the amount of $9,808
o
Total JCPC recommendation = $139,498.
|
Program |
Requested Funds |
JCPC Recommendation |
County Request |
|
Stokes Friends of Youth |
$80,832 |
$79,789 |
$15,075 |
|
SCAN |
$37,897 |
$22,901 |
$10,979 |
|
Insight Human Services |
$27,000 |
$27,000 |
$7,801 |
|
DJJDP |
$9,808 |
$9,808 |
$2,942 |
|
Total
|
$155,537
|
$139,498
|
$36,797
|
Chair Ford
concluded by expressing appreciation from JCPC for the County’s support
to help the needs of youth and
family in our county. Chief Court
Counselor Jack Moore
noted that a recent study of the
children served by Surry/Stokes Friends of Youths showed that
only 18.7% of the children (after
one year after being in the program) had re-offended as either a juvenile or
adult.
County
Manager Bryan Steen noted to the Board that this request is only an
endorsement for the JCPC
recommendation and approval to submit an application to the State, the county
funding will be included in the proposed fiscal year 2007-08 county budget.
The Board
discussed the proposed recommendation from JCPC and the need to move
the item to the Action Agenda in
order to meet the State’s deadline of May 31, 2007.
The
Board unanimously agreed to move the item to the Action Agenda.
Courtroom “C” Committee Recommendations- Renovation Project
Clerk to
the Board Darlene Bullins and Support Services Supervisor Danny Stovall
presented the recommendation and preliminary diagram from
the Courtroom “C” Renovations
Committee regarding renovations to the current Courtroom
“C”. Clerk Bullins noted the
following had diligently met several times and reviewed the
current status of Courtroom “C” as
requested by the Board of Commissioners:
o
Clerk to the Board/Personnel Officer Darlene Bullins
o
Support Services Supervisor Danny Stovall
o
Jail Captain Al Tuttle
o
Captain Craig Carico - Sheriff's Department
o
Chief Deputy Durward Bennett
o
Public Works Director Jay Kinney
o
Building Supervisor Kennan Tucker
o
Honorable Judge Moses Massey
o
Honorable Judge Mark Badgett
o
Honorable Judge Chuck Neeves
o
Assistant District Attorney Tom Langan
o
Clerk to Superior Court Jason Tuttle
o
Attorney Brandon West
Mr. Stovall explained the
following scope of work for the proposed recommendation:
Court Room C
Scope of Work
Public
Buildings Suite
·
Remove and replace suite entrance door and door into Public
Works Director's office.
Hallway
• Install doors along with
security access system on each end of hallway.
Courtroom C
·
Demo existing walls in courtroom area and existing judges’
chambers.
·
Install new walls in courtroom area, Judges’ chambers and
Sheriffs storage area.
·
Hallway door installation off Judges’ chambers.
·
Demo and replace ceiling tile and grid.
·
Install additional lighting fixtures and electrical outlets.
·
Install additional HVAC ductwork.
·
Replace carpet and vinyl tile flooring through out area.
·
Interior wall materials.
·
Custom Judges bench area.
·
Courtroom furnishings - chairs, tables and public seating.
·
Judges chambers - desk, chair, etc.
Architect $14,500.00
Construction $50,000.00
Custom Judges Bench Area $20,000.00
Furnishings-Courtroom $15,000.00
Budget Amount $99,500.00
Architect’s last projected cost in
August 2006 was between $90,000 and $100,000
Clerk Bullins concluded
that the recommendation had been approved by the committee
and submits this recommendation to the Board of
Commissioners and the County Manager for
further consideration.
The Board
discussed the recommendation submitted by the committee.
Chairman
Inman noted the item would be considered through the budget process and
expressed the Board’s appreciation to the committee.
District Committee-
Appointments
Clerk to
the Board Darlene Bullins presented the following recommendations that
had been received by the County for the District Committee
Appointments:
(Clerk Bullins presented a detailed map detailing the
location of each individual)
(Clerk Bullins also noted the appointment has been
advertised on the County website and in the Stokes News)
Republican Executive Committee
Brandon Hooker-Lawsonville–Peters
Creek Township
James Burrow – King-Yadkin
Township
Billy Joyce - Walnut Cove –
Meadows Township
Don Purdy - Walnut Cove –Beaver
Island Township
Louis Vaden – Westfield-Quaker Gap
Township
Democrat Executive Committee
Ricky Woods - Sandy Ridge-Snow
Creek Township
Mike Pell - Westfield – Quaker Gap
Township
Dr. Mark Johnson - King –Yadkin
Township
Jerry Mitchell- Walnut
Cove-Meadows Township
Keith Robertson - Walnut
Cove-Sauratown Township
Board of Education
Reba Elliott - King –Dem-Yadkin
Township
Colon Moore-King –Rep-Yadkin
Township
Jerry Rothrock-Dem -Walnut
Cove-Sauratown Township
Virginia
Smith – Rep - Walnut Cove-Sauratown Township
Jan Culler
- King –Rep -Yadkin Township
Interested
Citizens
Colon
Moore - King – Rep – Yadkin Township
Sherry Varillas -Walnut Cove –UNA
– Beaver Island Township
Donald Ray Cassidy - Madison
-Dem-Beaver Island Township
Commissioner
Carroll noted per guidelines approved by the Board of Commissioners
that each Commissioner is allowed to submit two names for
consideration.
The Board
discussed the guidelines previously approved by the Board.
Vice
Chairman Walker nominated Arzell Montgomery –Walnut Cove for consideration.
Commissioner
Carroll nominated Leonard Hicks –Pine Hall for consideration.
Chairman
Inman directed all Board members to have their nominations ready for the
May 29th meeting.
Election
– Budget Ordinance Amendment # 75
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #75.
To amend the General Fund, the expenditures
are to be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Election |
|
|
|
|
100.4170.350 |
M & R -Equipment |
$300.00 |
$3,022.00 |
$3,322.00 |
|
|
Contingency |
|
|
|
|
100.9910.000 |
Contingency |
$33,015.00 |
($3,022.00) |
$29,993.00 |
|
|
|
$33,315.00 |
-0- |
$29,993.00 |
This budget amendment is justified as
follows:
The Director of Elections had reverted back the
funding for maintenance of the voting machines. She was not aware that the
Company would bill her for two months maintenance in this fiscal year. Therefore, she is requesting $3,022 for two
months’ maintenance on the voting machines.
This will result in a net increase of $00.00
in the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will be increase. These revenues have already been received or are verified they
will be received in this fiscal year.
The Budget Ordinance Amendment #75 can be considered at the
May 29th meeting.
Jail -
Budget Ordinance Amendment # 76
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #76.
To amend the General Fund, the expenditures
are to be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Jail |
|
|
|
|
100.4320.511 |
Equipment – Non Capitalized |
|
$1,000.00 |
$1,000.00 |
|
100.4320.260 |
Departmental Supplies |
$7,498.00 |
$1,001.00 |
$8,499.00 |
|
100.4320.220 |
Food & Provisions |
$189,600.00 |
($1,000.00) |
$188,600.00 |
|
100.4320.352 |
Maint. & Repairs-Buildings |
$2,500.00 |
$1,000.00 |
$3,500.00 |
|
|
|
$199,598.00 |
$2,001.00 |
$201.599.00 |
This budget amendment is justified as
follows:
The Jail Administrator has requested to
appropriate $1,000 donation from SAM’s Club to purchase a Taser Cam to be utilized
with the Taser and a desk for the Main Control Room in the Jail. Also, to appropriate Evidence Room funds to
purchase supplies for the evidence room and requested to transfer funds to
purchase mirrors for inmate cells, per the State Jail Inspection.
This will result in a net increase of
$2,001.00 in the expenditures and other financial use to the County’s annual
budget. To provide the additional
revenue for the above, the following revenues will be increase. These revenues have already been received or
are verified they will be received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3839.005 |
Jail-Miscellaneous |
$14,000.00 |
$1,000.00 |
$15,000.00 |
|
100.3432.411 |
Evidence Room |
-0- |
$1.001.00 |
$1,001.00 |
|
|
|
$14,000.00 |
$2,001.00 |
$16,001.00 |
The Budget Ordinance Amendment #76 can be considered at the
May 29th meeting.
Public
Buildings – Budget Ordinance Amendment #
77
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #77.
To amend the General Fund, the expenditures
are to be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Public
Buildings |
|
|
|
|
100.4190.352 |
Maint. & Repairs-Buildings |
$39,918.00 |
$3,000.00 |
$36,918.00 |
|
100.4190.260 |
Departmental Supplies |
$64,100.00 |
($3,000.00) |
$67,100.00 |
|
|
|
$104,018.00 |
-0- |
$104,018.00 |
This budget amendment is justified as
follows:
Request to transfer funds for the purchase of
paper products for Public Buildings for the remainder of the fiscal year.
This will result in a net increase of $00.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will be increase. These revenues have already been received or are verified they
will be received in this fiscal year.
The Budget Ordinance Amendment #77 can be considered at the
May 29th meeting.
District
Resource Center- Budget Ordinance Amendment # 78
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #78.
To amend the General Fund, the expenditures
are to be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
District
Resource Center |
|
|
|
|
100.4321.260 |
Departmental Supplies |
$2,100.00 |
$1,800.00 |
$3,900.00 |
|
100.4321.310 |
Travel |
$100.00 |
($100.00) |
0 |
|
100.4321.311 |
Training |
$300.00 |
$100.00 |
$400.00 |
|
100.4321.320 |
Telephone |
$3,500.00 |
($200.00) |
$3,300.00 |
|
100.4321.330 |
Utilities |
$5,700.00 |
$520.00 |
$6,220.00 |
|
100.4321.350 |
Maint & Repairs- Equipment |
-0- |
$480.00 |
$480.00 |
|
100.4321.351 |
Maint. & Repairs - Auto |
$100.00 |
$135.00 |
$235.00 |
|
100.4321.430 |
Rental of Equipment |
$240.00 |
$65.00 |
$305.00 |
|
100.4321.440 |
Misc. Contractual Services |
$33,600.00 |
($2,800.00) |
$30,800.00 |
|
|
|
$45,640.00 |
0.00 |
$45,640.00 |
This budget amendment is justified as
follows:
Request to transfer funds to cover supplies and
software, training, maintenance to auto, pages, water bill, and maintenance on
new copy machine.
This will result in a net increase of $00.00
in the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will be increase. These revenues have already been received or are verified they
will be received in this fiscal year.
The Budget Ordinance Amendment #78 can be considered at the
May 29th meeting.
Solid
Waste - Budget Ordinance Amendment # 79
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #79.
To amend the General Fund, the expenditures
are to be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Solid
Waste |
|
|
|
|
100.4720.350 |
M & R - Equipment |
$50,000.00 |
($2,500,00) |
$47,500.00 |
|
100.4720.511 |
Equipment- Non Capitalized |
$7,754.00 |
$2,500.00 |
$10,254.00 |
|
|
|
$57,754.00 |
-0- |
$57,754.00 |
This budget amendment is justified as
follows:
Request to transfer funds to replace a broken
25 ton hydraulic truck jack and a broken air grease gun.
This will result in a net increase of $00.00 in
the expenditures and other financial use to the County’s annual budget. To provide the additional revenue for the
above, the following revenues will be increase. These revenues have already been received or are verified they
will be received in this fiscal year.
The Budget Ordinance Amendment #79 can be considered at the
May 29th meeting.
Sheriff’s
Department - Budget Ordinance Amendment # 80
Finance Director Julia Edwards
submitted Budget Ordinance Amendment #80.
To amend the General Fund, the expenditures
are to be changed as follows:
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
|
Sheriff’s
Department |
|
|
|
|
100.4310.511 |
Equipment – non capitalized |
$39,781.00 |
$1,588.00 |
$41,369.00 |
|
|
|
$39,781.00 |
$1,588.00 |
$41,369.00 |
This budget amendment is justified as
follows:
Additional Department of Justice Bullet Proof
Vest Grant funding for purchase of 5 bullet
proof vests.
This will result in a net increase of
$1,588.00 in the expenditures and other financial use to the County’s annual
budget. To provide the additional
revenue for the above, the following revenues will be increase. These revenues have already been received or
are verified they will be received in this fiscal year.
|
|
|
Current |
|
|
|
Account |
Account |
Budgeted |
Increase |
As |
|
Number |
Description |
Amount |
(Decrease) |
Amended |
|
100.3301.421 |
Dept of Justice Bullet Proof |
|
|
|
|
|
Vest Grant |
$1,350.00 |
$1,588.00 |
$2,938.00 |
|
|
|
$1,350.00 |
$1,588.00 |
$2,938.00 |
The Budget Ordinance Amendment #80 can be considered at the
May 29th meeting.
Fire Departments-
Proposed Fire Department Contracts
County
Manager Bryan Steen submitted the following information regarding the two
year renewal process for all Fire and Rescue contracts:
(Copies of each type of contract were provided to the Board
for their review)
(County Attorney Powell will be reviewing the contracts)
·
City of King – contract to provide Fire & Rescue
Services
·
Town of Rural Hall – contract to provide Fire & Rescue
Services
·
Non-Profit – contract used for 10 Fire Departments to provide
Fire & Rescue Services
·
Westfield VFD – contract to provide Fire & Medical First
Response Services Westfield does not provide full Rescue Squad Services
·
Pilot Knot VFD – contract to provide Fire Department
Services
Pilot Knob
does not provide Rescue Squad or Medical Services
·
Pilot Mountain Rescue Squad – contract to provide Rescue and
EMS Services Pilot Mtn. does not provide Fire Department Services
The Board discussed the sample
contracts.
County Manager Steen requested
that the Board review the contracts and submit any
concerns before the May 29th meeting. All
contracts will expire July 1, 2007.
Fire
Departments – 2007-08 Budget Submission
County Manager Bryan Steen
requested guidance from the Board regarding the
submission of the proposed 2007-08 Fire Service District
Budget. Manager Steen requested
whether the Board desired the normal submission of the
proposed Service District Budget from
the Fire Commission or that the proposed Service District
Budget be submitted through the
County Manager’s office as all other budget requests.
The Board
discussed the submission of the Fire Service District proposed budget.
The Board
unanimously agreed to have the Fire Commission submit the proposed
Fire Service District budget directly to the County Manager
as all other budget requests.
Fire
Departments – Commission Guidelines
County
Attorney Edward Powell presented Board Members a legal opinion of the Fire
Commission and Use of Service District Funds along with
information from Attorney David
Lawrence-Institute of Government as requested by the Board.
County
Attorney Powell noted the following:
·
The Commission is clearly a public body under the open
meetings law
·
Current document violates the open meetings law and public
policy
County Manager Bryan Steen
requested direction from the Board regarding
the current document.
Commissioner
Carroll requested the Board be allowed to review the legal opinion
from Attorney Powell and Attorney Lawrence and return
suggestions to the County
Manager at the May 29th meeting.
The entire
Board reiterated their appreciation for the dedicated, hard working volunteers
who serve the citizens of Stokes County and provide thousands
of volunteer hours to the fire
departments. The
only intent of the Board is to make the document and relationship comply
with the open meetings law and public policy.
Agenda
Format Discussion
Vice
Chairman Walker requested the Board review the current agenda format.
Vice Chairman Walker expressed concerns regarding placing an
item on the agenda,
moving items on the Agenda, and requiring a second to a
motion.
The Board
discussed the format of the current agenda being used by the Board.
The Board
unanimously agreed on the following format for the agenda:
·
Any one member of the Board can request an item be moved
from the
Consent Agenda to the Discussion
or Action Agenda without a vote of the Board
·
Any one member of the Board can request an item be moved
from the
Information Agenda to Discussion
or Action Agenda and any item can be moved from the Discussion to Action Agenda
unless there is opposition from another Board member. If there is opposition,
there will be vote to determine if the item can be moved.
·
Any one member of the Board can request an item be added to
the agenda, if there is opposition, there will be a vote to determine if the
item can be added to the agenda
·
There will be a second to all motions
·
Any commissioner can request an item to be placed on the
agenda by contacting the Chairman or County Manager
·
The Chairman will review the agenda
GENERAL GOVERNMENT – GOVERNING
BODY – ACTION AGENDA
Senior
Services Meal Program – Bid Proposal – Fiscal year 2007-08
Support Services
Supervisor Danny Stovall and Senior Services Program Director
Lynn Martens presented further information regarding bids
received by Stokes County to
provide meals to the Stokes County Senior Service nutrition
program.
Bateman
Senior Meals – Lafayette Louisiana
$.12 or 4% over
current cost of $2.87 per meal
Congregate $2.99 per meal x 15,000 meals =
$44,850.00
Home Delivered $2.99 per meal x 37,500 meals = $112,125.00
Total meal program costs = $156,975.00
|
Revenues |
|
|
|
Federal
Funds |
126,550.00 |
79% |
|
Donations |
13,800.00 |
8% |
|
CAP |
3,140.00 |
2% |
County Required Match
|
$17,314.00 |
11% |
|
Total
Revenues |
$160,804.00 |
|
|
Total County Investment |
$17,314.00 |
|
$3829 available funds to use in other block grant
programs
Bateman
Senior Meals – Lafayette Louisiana
Option #1
– Entrée upgrade once per week
$.45 or16% over current
cost of $2.87 per meal
Congregate $2.99 per meal x 15,000 meals =
$44,850.00
Home
Delivered $2.99 per meal x 37,500 meals
= $112,125.00
10,920 x
.45 = $ 4,914.00
Total meal
program costs = $161,889.00
|
Revenues |
|
|
|
Federal
Funds |
126,550.00 |
78% |
|
Donations |
13,800.00 |
8% |
|
CAP |
3,140.00 |
2% |
|
County Required Match |
$17,314.00 |
12% |
|
Additional
County Funds |
$1,085.00 |
|
|
Total Meal
Program Costs |
$161,889.00 |
|
Total County Investment
|
$18,399.00 |
|
Bateman
Senior Meals – Lafayette Louisiana
Option #2
– Total meal upgrade once per week
$1.12 or 39% over
current cost of $2.87 per meal
Congregate $2.99 per meal x 15,000 meals =
$44,850.00
Home Delivered $2.99 per meal x 37,500 meals = $112,125.00
10,920x1.00 = $10,920.00
Total meal program costs =$167,895.00
|
Revenues |
|
|
|
Federal
Funds |
126,550.00 |
75% |
|
Donations |
13,800.00 |
8% |
|
CAP |
3,140.00 |
2% |
|
Additional
County Funds |
$7,091.00 |
15% |
|
County
Required Match |
$17,314.00 |
|
|
Total
Revenues |
$167,895.00 |
|
|
Total County Investment |
$24,405.00 |
|
Golden
Corral – Winston Salem, NC
Congregate $3.35 per meal x 15,000 meals = $50,250.00
Home Delivered $2.99 per meal x 15,000 meals = $125,625.00
Total meal program
costs = $175,875.00
Revenues
|
|
|
|
Federal
Funds |
126,550.00 |
72% |
|
Donations |
13,800.00 |
8% |
|
CAP |
3,140.00 |
2% |
|
Additional
County Funds |
$17,314.00 |
18% |
|
County
Required Match |
$15,071.00 |
|
|
|
$175,875.00 |
|
|
Total County investment |
$32,385.00 |
|
Mr. Stovall noted per
General Statute further negotiations with Golden Corral are
prohibited due to the bid being under budget.
Director Martens
recommended using Golden Corral or Bateman – Option #2 in hopes
to provide a better meal for the seniors. Director Martens also noted the evaluation
from both
bids and each vendor scored a 6. Director Martens reiterated the surveys received from clients
who expressed concerns with the taste of meal and meals not
being hot.
The Board
further discussed the bids submitted by Golden Corral and Bateman,
complaints regarding current provider, and NCGS 143-129
which states that the “governing
body shall award the contract to the lowest responsible
bidder or bidders, taking into
consideration quality, performance, and the time specified
in the proposals for the performance
of contract”.
County
Attorney Powell confirmed the justification for not selecting the lowest bidder
could be the quality issue experienced during the fiscal
year.
Chairman
Inman entertained a motion to approve the vendor for the Senior Meals for
the upcoming fiscal year 2007-08.
Commissioner
Lankford moved to approve Golden Corral to provide senior meals for
fiscal year 2007-08 (one year only). Commissioner Smith seconded and the motion
carried
unanimously.
Appointments
Board of
Adjustment – Appointments
Chairman Inman
presented the following individual who was nominated at the
April
23rd meeting for the Board’s consideration to serve on the Board of Adjustments
as an
alternate.
·
Mr. Matthew Tilley
Commissioner Lankford nominated
Russell Slate to serve as an alternative on the
Board of Adjustments.
Vice
Chairman Walker requested information whether Mr. Tilley had previously
served as an alternate.
Stokes
Adult Care Home Advisory Committee- Appointment
There were no nominations for the
Stokes Adult Care Home Advisory Committee.
Board of
Health – Engineer/Registered Nurse/General Public Appointments
Clerk to
the Board Darlene Bullins noted the following vacancies on the Stokes
County Board of Health:
·
Engineer Vacancy (Mr. Jerry Mitchell and Mr Jerry Moorefield
were both
nominated at the March 26th
meeting)
·
Registered Nurse Vacancy
·
General Public Vacancy
Commissioner
Lankford moved to appoint Mr. Jerry Moorefield to serve on the Stokes
County Board of Health in the Engineer vacancy. Commissioner Smith seconded and the
motion carried unanimously.
Vice
Chairman Walker nominated Mr. Jerry Mitchell for the General Public vacancy.
Commissioner
Carroll nominated Betty Shackleford for the Registered Nurse vacancy.
Both the Register Nurse and General Public have been placed
on the County website and
advertised in the Stokes News.
DSS
Board-Appointment
Clerk to the Board Darlene
Bullins notified the Board that the term for Christine
Hopkins will expire in June 2007. The position will be advertised.
Health
Insurance – Bid Proposal – Fiscal year 2007-08
County
Manager Bryan Steen and Personnel Officer Darlene Bullins presented
Alternative #2 and Alternative #7 for the Board’s consideration
for health coverage for
the upcoming fiscal year 2007-08. (NCACC-CIGNA)
Manager
Steen reviewed each option with the Board.
All Plans have the following:
·
$30 – Primary Care Co-pay
·
$40 – Specialist Co-pay
·
$150 – Emergency Room Co-pay
·
Prescriptions – Retail $10/$25/$40
·
Prescriptions – Mail Order $25/$49/$87 for three months
supply
·
$20 Vision Exam Co-pay
·
Deductible Family limit- 3 times
·
In-Network OP Laboratory Services 100%
·
Preventive Care Program 100%
·
Additional tiers of Employee/spouse and Employee/children
Alternative #2 (4% Increase) ($1000 deductible)
·
Same medical coverage as our current coverage except for
deductible
·
Increase of $39,184.80/annual for county
·
Decrease of $2,516.40/annual for spouse’s coverage due to
adding a new tier
·
Increase of $70.32/annual for child’s coverage
·
Decrease of $2,869.68/annual for children’s coverage due to
adding a new tier
·
Increase of $240.48/annual for family’s coverage
·
$1000 deductible with 100% after deductible
Alternative #7 (2% Increase) (90/10) ($2000 Co-insurance) ($750
deductible)
·
Same medical coverage as our current coverage except for
Co-insurance
·
Increase of $20,044.80/annual for county
·
Decrease of $2,582.64/annual for spouse’s coverage due to
adding a new tier
·
Increase of $35.76/annual for child’s coverage