) STOKES COUNTY GOVERNMENT
COUNTY OF STOKES ) DANBURY, NORTH CAROLINA
) APRIL 19, 2007
The Board of
Commissioners of the County of Stokes, State of North Carolina, met
for special session for a joint meeting with the Stokes County Board of
Education at
Germanton Elementary School-Professional Learning Center located in
Germanton, North
Carolina on Thursday, April 19, 2007 at 12:00 noon with the following
members present:
Chairman
Leon Inman
Vice-Chairman
Jimmy Walker
Commissioner Ron
Carroll
Commissioner
Ernest Lankford
Commissioner
Stanley Smith
County
Personnel in Attendance:
County
Manager K. Bryan Steen
Clerk to the Board
Darlene Bullins
Finance
Director Julia Edwards
Board
of Education/Stokes School System
Chairperson
Sonya M. Cox
Vice Chairperson Steve Shelton
Member
Rebecca P. Boles
Member
William F. Hart
Member
Yvonne M. Rutledge
Dr.
Larry Cartner – Superintendent
Debbie
K. Merritt – Assistant Superintendent
Clerk
to the Board Ann Robertson
David
Burge –Director of Operations
Chairman Sonya Cox called the meeting to order
for the Stokes County Board of
Education.
Chairman Leon Inman called the meeting to
order for the Stokes County Board of
Commissioners.
Dr. Larry Cartner- Superintendent delivered
the invocation.
Chairperson
Sonya Cox and Chairman Inman welcomed those in attendance to the joint meeting
of the Board of Education and Board of Commissioners to discuss the needs of
the schools and to plan a collaborative effort to work toward one common goal –
education in Stokes County.
Chairperson Cox opened the meeting by inviting
the citizens in attendance to
join the Boards with the Pledge of Allegiance
Chairman Inman introduced the new County
Manager Bryan Steen.
Report of
Facilities Committee
Mr. David Burge,
Director of Operations presented a PowerPoint presentation
regarding the Facilities Study Committee recommendation for Meadowbrook
School. Mr.
Burge reported the following:
·
Committee Charge and Purpose
o
The proposed relocation of the Meadowbrook School be postponed for the
2006-07 school year in order for this committee to have an opportunity to
complete its mission and until further action of the Board of Education based
upon the committee’s findings and recommendations.
o
That the Board of Education and this administration work to develop and
implement alternatives for enhancing the educational opportunities, including
health/physical education activities and food services to Meadowbrook School of the 2006-07 school
year
·
The Facilities Committee studied five different areas of the Program at
Meadowbrook School
o
Property
o
Food Services
o
Media Services
o
Gymnasium
o
Instructional Space
·
Property – The Committee recommends that the Meadowbrook School remain
at the current site with additions or modifications such as a POD Unit (set of
modular classrooms with restroom facilities) or additional mobile units
·
Food Service – The Committee recommends a dining area within the main
building. This will require the
purchase of additional equipment to setup a satellite kitchen at the school and
a transport vehicle to move food from the prep kitchen to the school site. Classes currently occupying these spaces
will be relocated to the POD
·
Food Service Equipment
o
Convection Oven
o
Warming Oven
o
Commercial Microwave Oven
o
Wall Mounted Hood
o
Reach in Refrigerator – 2 door
o
Reach in Freezer – 2 door
o
Hot Serving Line
o
Vegetable Preparation Table
o
Hand Sink
o
Utensil Sink
o
Food Transport Containers
·
Food Service Projected Cost
o
Satellite Kitchen Equipment/Installment = $75,000
o
Food Service Labor = $21,315
o
Food Transport Vehicle Lease =
$5,550
o
Projected Total First Year Cost =$101,815
o
Recurring Cost – Current cost to transport Meadowbrook students to West
Stokes for lunch for 200 days is approximately $25, 000
·
Media Services – The Committee recommends that a Media Center be
located in the main building. Classes
currently located in the main building will be relocated to the POD – Projected
Cost = $40,000
·
Gymnasium – The Committee recommends the creation of a multi-purpose
space within the main building.
Existing classes within the main building would be relocated to the POD
·
Instructional Space – The Committee recommends that a POD unit (set of
7 modular classrooms with restroom facilities) be purchased to house the
academic program, freeing up space in the main building for Food Service, Media
Services, and a multi-purpose space to serve as a Gymnasium. Projected cost of
POD with setup = $325,000
·
POD Unit Projected Cost
o
Purchase Price
=$273,280
o
Concrete Footers = $6,000
o
Wind Skirting = $2,500
o
Decks & Ramps = $10,000
o
Utility/Technology Connections = $33,220
o
Delivery & Setup Included
o
Engineered Drawings Included
o
Total Projected POD Costs = $325,000
·
POD Lease versus Purchase
o
Purchase Price = $273,280
o
Lease Price
= $324,676
·
Lease Terms
o
$5,411.27 per month for 60 months
o
$64,935.24 per year for 5 years
o
7% annual interest rate
·
Summary Recommendations
o
The Committee recommends that the Meadowbrook School remain on the
current site, with the additional of a POD and other mobile classrooms to house
existing programs. Some of the existing
programs will be moved to the POD or mobile units to free up space in the main
building for a Dining Area, Media Center, and Multipurpose Space.
·
Summary of Projected Costs
o
POD Unit =
$325,000
o
Food Service =
$101,815
o
Media Services = $40,000
o
Renovations to existing building = $100,000
o
Site work =
$25,000
o
Administration & Design Fees = $25,000
o
Furniture & Equipment =
$25,000
o
Contingency = $25,000
o
Projected Total Project Cost =
$666,815
·
Presentation of pictures of a POD –its size, its effectiveness, its
unique design, and its cost
The Board of Commissioners discussed the POD
unit, its class size, its design,
its durability, and its cost which cannot be funded by ADM or lottery
funds.
(A complete report will be retained by the Clerk to the Board)
Update on
Institute for Transportation Research and Education (ITRE) Study
Assistant
Superintendent Debbie Merritt presented the most recent information from
ITRE (Institute for
Transportation Research and Education) and a brief overview of the
project:
·
Stokes County Schools Capacity & Enrollment by School &
District
·
Scenario A – developed by Or-Ed
·
Scenario B – developed by Or-ED
·
Scenario B2 (Elementary construction only)-developed by Or-Ed
·
Recent observations and conclusions developed by Or-Ed
(A complete
copy of the presentation will be retained by the Clerk to the Board)
Assistant Superintendent
Merritt also noted that the Board of Education has requested
that the Mapping Committee reconvene to present a scenario with both
the K-8 school and
K-5 school in the West District that would definitely take care of the
growth for some time.
The Boards discussed the scenarios presented
by the Assistant Superintendent, the
current school population, current schools with mobile units, and plans
for future growth.
Chairperson Cox and
Chairman Inman both thanked members of the Boards for
coming together for the first meeting to start to plan now for the
future of Stokes County
Schools and to meet the needs of the entire County.
Adjournment
There being no further business to come before
the Board, Chairman Inman
entertained a motion to adjourn the meeting for the Board of
Commissioners.
Vice Chairman Walker moved to adjourn the
meeting. Commissioner Lankford
seconded and the motion carried unanimously.
Chairperson
Cox entertained a motion to go into closed session for the Board of
Education.
_________________________ _____________________________
Darlene M.
Bullins J. Leon Inman
Clerk to the
Board
Chairman