STATE OF NORTH CAROLINA    )                    OFFICE OF THE COMMISSIONERS

                                                            )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                     )                    DANBURY, NORTH CAROLINA

                                                            )                    APRIL 9, 2007

 

 

 

           

            The Board of Commissioners of the County of Stokes, State of North Carolina, met

 

for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan

 

Memorial Building (Administrative Building) located in Danbury, North Carolina on

 

Monday, April 9, 2007 at 1:30 pm with the following members present:

 

                                                Chairman Leon Inman

                                                Vice-Chairman Jimmy Walker

Commissioner Ron Carroll                                           

Commissioner Ernest Lankford

                                                Commissioner Stanley Smith

 

                                                County Personnel in Attendance:

                                                Clerk to the Board/Interim County Manager Darlene Bullins

                                                Finance Director Julia Edwards

                                    Support Services Supervisor Danny Stovall

                                    DSS Director Jan Spencer

                                    Health Director Don Moore

                                    PHN Supervisor Rebecca Warren- Home Health

                                    Planning Director David Sudderth

                                    Senior Services Program Director Lynn Martens

                                    Economic Development Director Ron Morgan

                                   

                                             

Chairman Leon Inman called the meeting to order.

 

Commissioner Lankford delivered the invocation.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

            Chairman Inman opened the meeting by inviting the citizens in attendance to

 

join the Board with the Pledge of Allegiance. 

 

GENERAL GOVERNMENT – GOVERNING BODY – APPROVAL OF AGENDA

 

            Chairman Inman entertained a motion to approve or amend the agenda for the

 

April 9th meeting.         

 

            Commissioner Carroll requested to vote separately on Item C-Physician Extender II –

 

Salary Grade and Item F- Appointments. 

 

Chairman Inman entertained a motion for approval of the agenda.

 

Commissioner Lankford moved to approve the agenda with Item C-Physician

 

Extender II – Salary Grade and Item F- Appointments being voted on separately.  Vice

 

Chairman Walker seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

 

There were no public comments.

 

CONSENT AGENDA

 

            Chairman Inman entertained a motion to approve or amend the following items

 

(A, B, D, E, G) on the Consent Agenda:

 

·        Minutes of March 26, 2007

 

Commissioner Carroll noted the following corrections:

 

Change the following on page #2 – Vice Chairman Walker moved to approve the motion to move Item C… to Vice Chairman Walker moved to approve the manager’s

recommendation to move Item C…

 

Change the following on page #14 to School Business Officer Lynette Moore to School Business Officer Lanette Moore

 

Health Department - Budget Ordinance Amendment # 65

 

            Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #65, which is necessary to amend the General Fund to appropriate Title XIX

 

Escrow funds to cover expected expenses for the fiscal year. The appropriations are

 

to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Health Department

 

 

 

100.5100.261

Office Supplies

 

 

$3,000.00

100.5100.311

Employee Training

 

 

$800.00

100.5100.491

Dues & Subscriptions

 

 

$1,200.00

 

 

 

 

$5,000.00

 

This will result in a net increase of $5,000.00 in the appropriations of the General Fund. To provide the additional revenue for the above, the following revenues will be increased:

 

Account Number

REVENUES

 Decrease

 

 Increase

100.3519.421

Health – Title XIX

 

 

$5,000.00

 

 

 

 

$5,000.00

 

            Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2006-07:

 

·        Health Director requested using Title XIX Escrow for expected expenses for the fiscal year

 

Budget Ordinance Amendment was discussed at the March 26, 2007 meeting.

 

Public Buildings/Social Services – Southwestern Service Center - Budget Ordinance Amendment #66

 

            Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #66, which is necessary to amend the General Fund to appropriate and transfer 

 

funds for necessary repairs and operating costs to reopen the Southwestern Service Center.

 

The appropriations are to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Public Buildings

 

 

 

100.4190.352

M & R Buildings

 

 

$7,483.00

 

Social Services

 

 

 

100.5310.320

Telephone

 

 

$824.00

100.5310.340

Printing

 

 

$188.00

100.5310.321

Postage

 

 

$150.00

100.5310.260

Office Supplies

 

 

$867.00

 

Contingency

 

 

 

100.9910.000

Contingency

$8,308.00

 

 

 

 

$8,308.00

 

$9,512.00

 

This will result in a net increase of $1,204.00 in the appropriations of the General Fund. To provide the additional revenue for the above, the following revenues will be increased:

 

Account Number

REVENUES

 Decrease

 

 Increase

 

General Fund

 

 

 

100.3301.202

DSS Federal

 

 

$1,100.00

100.3301.203

DSS State

 

 

$104.00

 

 

 

 

$1,204.00

 

            Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2006-07:

 

·        Necessary repairs and operating cost for the reopening of the Southwestern Service Center approved by the Board of County Commissioners on

March 26, 2007

 

Special Appropriations - Budget Ordinance Amendment #67

 

            Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #67, which is necessary to amend the General Fund to reallocate Juvenile Justice

 

and Delinquency Prevention Funds from Emergency Shelter Program to Stokes Friends of

 

Youth, Step One and SCAN programs.   The appropriations are to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Special Appropriations

 

 

 

100.5830.690

Surry/Stokes Friends of Youth

 

 

$1,000.00

100.5830.691

Step One

 

 

$582.00

100.5830.692

Juvenile Services

$2,165.00

 

 

100.5830.695

SCAN

 

 

$583.00

 

 

$2,165.00

 

$2,165.00

 

This will result in a net increase of $0.00 in the appropriations of the General Fund.

 

            Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2006-07:

 

 

·        Stokes County Juvenile Crime Prevention Council approved on

March 13, 2007 to reallocate Juvenile Justice & Delinquency

Prevention Funding

 

Veteran Services - Budget Ordinance Amendment #68

 

            Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #68, which is necessary to amend the General Fund to transfer funds for

 

temporary position during training of the new Veteran Service Officer.   The appropriations

 

are to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Veteran Services

 

 

 

100.5820.000

Salaries and Wages

 

 

$1,350.00

100.5820.090

Social Security

 

 

$85.00

100.5820.091

Medicare Tax

 

 

$20.00

 

Governing Body

 

 

 

100.4110.290

Miscellaneous Expense

$1,455.00

 

 

 

 

$1,455.00

 

$1,455.00

 

This will result in a net increase of $0.00 in the appropriations of the General Fund.

 

            Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2006-07:

 

·        Temporary position to be used during the training of the new

Veteran Services Officer

 

Public Buildings - Budget Ordinance Amendment #69

 

            Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #69, which is necessary to amend the General Fund to transfer funds for

 

additional work completed at the Old Courthouse handicap ramp.   The appropriations are to

 

be as follows: 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Public Buildings

 

 

 

100.4190.352

M& R – Buildings

$3,592.00

 

 

100.4190.590

Improvements

 

 

$3,592.00

 

 

$3,592.00

 

$3,592.00

 

            Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2006-07:

 

·        Additional Work for completion of the handicap ramp at the Old Courthouse

 

Proposed Resolution – Support of Veterans’ Community Based Outpatient Center

 

            Clerk to the Board Darlene Bullins, as requested by the Board of Commissioners

 

at the March 26th meeting, presented the following Proposed Resolution in Support of a

 

Veterans’ Community Based Outpatient Center (CBOC):

 

RESOLUTION IN SUPPORT OF A MULTI-COUNTY

COMMUNITY BASED OUTPATIENT CLINIC (CBOC)

IN STOKES COUNTY

 

 

WHEREAS, it has been brought to the attention of the Stokes County Board of Commissioners by the Stokes Health Service Alliance the need for a Multi- County Community Based Outpatient Clinic (CBOC) for the Veterans of Stokes County and surrounding areas; and

 

WHEREAS, on December 9, 2006, Congress passed S.3421, the “Veteran’s Benefits, Health Care and Information Technology Act of 2006” which authorizes a total of $3.2 billion that would fund projects for Veteran’s health care with a priority list of 156 new community based outpatient clinics by the year 2012; and

 

WHEREAS, North Carolina Counties of Stokes, Yadkin, Surry, Rockingham along with Patrick County, Virginia have a veteran population in excess of 23,000 with Stokes County having over 4,000 veterans; and

 

NOW, THEREFORE, BE IT RESOLVED that the Stokes County Board of Commissioners supports the request from the Stokes Health Service Alliance to seek a Multi-County Community Based Outpatient Clinic (CBOC) in Stokes County and pledges to work with the Health Service Alliance for a Multi-County Community Based Outpatient Clinic (CBOC) in Stokes County; and

 

BE IT FURTHER RESOLVED that the Board of Commissioners hereby authorizes correspondence and a copy of this Resolution be forwarded to the appropriate officials who are working toward locating a Multi-County Community Based Outpatient Clinic in Stokes County.

 

ADOPTED this the 9th day of April 2007.

 

 

________________________                                 _________________________

J. Leon Inman - Chairman                         Jimmy Walker - Vice Chairman

____________________________                              _____________________________

Ron Carroll - Commissioner                                            Ernest Lankford - Commissioner  

 

____________________________                             

Stanley Smith - Commissioner                                     Attest:

 

________________________________

                                                                                                                 Darlene M. Bullins – Clerk to the Board

 

Proposed Proclamation – April – Child Abuse Prevention Month

 

            DSS Director Jan Spencer requested the approval of the following Proposed

 

Proclamation – April –Child Abuse Prevention Month by the Board of Commissioners:

 

CHILD ABUSE PREVENTION MONTH

Proclamation

 

Whereas, child maltreatment is a community problem and finding solutions depends on involvement among people throughout the community;

 

Whereas, child maltreatment occurs when parents find themselves in stressful situations without community resources and unable to cope;

 

Whereas, 816 children were reported as allegedly abused and neglected in Stokes County in 2006;

 

Whereas, 134 children were substantiated as abused or neglected in Stokes County in 2006;

 

Whereas, the majority of child maltreatment cases stem from situations and conditions that are preventable in an engaged and supportive community;

 

Whereas, the effects of child maltreatment are felt by whole communities, and need to be addressed by the entire community;

 

Whereas, effective child maltreatment prevention programs succeed because of partnerships created among social service agencies, schools, faith communities, civic organizations, law enforcement agencies, and the business community;

 

Therefore, we, the Commissioners of Stokes County, North Carolina do hereby proclaim April as Child Abuse Prevention Month in Stokes County and call upon all citizens, community agencies, faith groups, medical facilities, and businesses to increase their participation in our efforts to prevent child maltreatment and strengthen the communities in which we live.

 

Adopted this                  day of April 2007. 

 

 

J. Leon Inman                                                               Jimmy Walker

Chairman                                                                                           Vice-Chairman

 

___________________________                                                                                                              

Ron Carroll                                                                  Ernest Lankford

 

___________________________

Stanley Smith                                                             Attest:

 

             

                                                                                    __________________________

 Darlene M. Bullins

                                                                                      Clerk to the Board

 

Proposed Lease Agreement Renewals – Superior Court Judges’ Space and Artist Way Creations

 

            Economic Development Director Ron Morgan requested the approval of the Board

 

of Commissioners for the following Lease Agreements Renewals:

 

·        Lease Renewal for Superior Court Judges’ Space

·        Artists Way Creations

 

(Following approval by the Board, a copy of the executed renewals will be retained by the

Clerk to the Board and Economic Development Director Ron Morgan)

 

Vice Chairman Walker moved to approve the Consent Agenda as amended.

 

Commissioner Lankford seconded and the motion carried unanimously

 

Item C – Physician Extender II – Salary Grade

 

            Commissioner Carroll moved to approve the recommendation to reclassify the

 

Physician Extender II position to Salary Grade 86 and to allow the Health Director the

 

flexibility to negotiate a salary within that range dependent upon the applicant’s education

 

and experience.  Chairman Inman seconded the motion.

 

            The Board discussed the following issues regarding the reclassification:

 

·        Concerns about allowing the starting salary to be at the top of the range

·        The need for a Physician Extender in order to reopen the Southwestern

Service Center – the need for the Southwestern Service Center

·        The need for the Physician Extender at the Health Department in Danbury

·        The need to provide services to the citizens of Stokes County

·        Setting a precedent of allowing the department head to be able to hire

at the top of the range

·        Current county policy on hiring

·        Today’s professional market regarding a Physician Extender

·        Flexibility of allowing Director Moore to negotiate to the midpoint with Board approval beyond the midpoint

 

After further discussing the motion, Chairman Inman withdrew his second to the motion

 

with Commissioner Carroll withdrawing his motion.

 

            Commissioner Carroll moved to reclassify the Physician Extender II position to Salary

 

Grade 86 and to allow the Health Director the flexibility to negotiate a salary within the range

 

based on the applicant’s education and experience provided that the any amount beyond the

 

midpoint be subject to final approval by the Board of Commissioners.  Vice Chairman Walker

 

seconded and the motion carried unanimously.

 

Item F - Appointments

 

            Chairman Inman noted that the following individuals had been nominated at the

 

March 29th meeting to serve on the Stokes County Fire Commission:

 

·        Clifford Hall

·        Tommy Carter

·        Mike Pell

 

Commissioner Carroll noted the following issues:

 

·        How the Fire Commission By Laws had changed over the last ten years

·        No issues with the nominations – issues with the By Laws

·        Could not vote to appoint anyone to the Fire Commission until the

document is revised to conform to what is considered proper public policy

·        Should not hinder the budget process because procedures spelled out in the document are not required by law

·        County Attorney Edward Powell and Bryan Steen who will start as County Manager on April 16th have not reviewed the document

 

Vice Chairman Walker also expressed concerns with appointing members to the

 

Fire Commission before the document was reviewed by the County Attorney.

 

            Vice Chairman Walker moved to postpone the Item until the next meeting under the

 

Discussion Agenda.

 

            Vice Chairman Walker withdrew his motion due to not having a second to the motion.

 

            Commissioner Lankford noted the meetings with each fire department in the Service

 

District has already been scheduled with the Fire Commission for review of their budget

 

request and that the document could still be reviewed without disrupting the budget process

 

for this year.

 

            Chairman Inman expressed concerns with the current document currently in place

 

which was adopted in August 2002, current budget process for fiscal year 2007-08, and

 

the possibility of temporary appointments pending review of the document by the

 

County Attorney.

 

            Commissioner Smith noted the need for the revision to the document (for example-

 

the Fire Commission must operate under the Open Meetings Law), the recommendation

 

from the Fire Commission (Service District Budget) be submitted to the County Manager

 

instead of directly to the Board of Commissioners and the hundreds of volunteers across the

 

county who participate in the local fire departments.

 

            Commissioner Smith moved to appoint the following to the Stokes County Fire

 

Commission:

 

·        Clifford Hall

·        Tommy Carter

·        Mike Pell

 

Commissioner Lankford seconded and the motion carried (3-2) with Vice Chairman

 

Walker and Commissioner Carroll voting against the motion.

 

GENERAL GOVERNMENT – GOVERNING BODY - INFORMATION AGENDA

 

Tax Administration Collection Report

 

            Interim County Manager Darlene Bullins submitted the Fiscal Year 2006-07

 

Tax Information regarding General County, Town of Walnut Cove, and Town of Danbury for

 

the Board’s review.  The Board requested that the Service District be included in the monthly

 

report to the Board.

 

Annual Child Protection Team Report

 

            DSS Jan Spencer along with Child Welfare Supervisor Kristy Preston presented the

 

following annual Child Protection Team Report:

 

·        Community Child Protection Team (CCPT) met seven times in 2006

·        Four specific cases were reviewed during the year

·        One situation was reviewed three times as it involved a child not in school and what efforts were being made to get the child in school

·        The following system deficiencies were noted:

o       Stokes County does not have school social workers or truancy officers to deal with children who do not attend school

o       Mental Health Reform has presented new challenges for all

o       It is difficult to communicate with and secure services through Mental Health providers

o       No local therapeutic foster homes available to provide respite services

o       No mentoring program in the county

o       School system will not file truancy petitions after April 1st

o       Need to disseminate ATV safety laws

o       Often takes too long to identify a truancy problem and to file a petition

o       No local options for a child to be placed out of the home but continue in the same school system

§         The School System implemented contract truancy officers at the end of this year

·        Stokes County CCPT held an ATV Safety Day in July 2006

·        2006 – 411 reports of child abuse or neglect were investigated by Stokes DSS with 816 children involved

·        Of the cases reported to DSS, approximately16% are substantiated for abuse, neglect, or dependency or found in need of services

·        March 2006- DSS began the Multiple Response System- a new family-centered approach with allows social workers to provide services up front and work with families in a more “friendly” manner

 

DSS Director Spencer noted the CCPT recommendation to the Board of

 

Commissioners to appoint the following to serve on CCPT:

 

·        Danny Bottoms, Sheriff’s Department – replace Cindy White

·        Tammy Slater, SCAN to replace Angela Grubb

 

DSS Director Spencer concluded that the Team recommends that the Commissioners

 

continue to keep abreast of mental health reform and its impact on Stokes County Children

 

and to support any effort to keep truancy officers in place in the school system.

 

            The Board discussed the truancy officer issue in Stokes County and the number

 

reports received by DSS.

 

Annual Child Fatality Report

 

            Health Director Don Moore presented the annual Child Fatality Report.  Director

 

Moore noted the following:

 

·        Required by law to review deaths of children in Stokes County who receive County services

·        Reviewed 5 deaths in 2006

·        Four of the five deaths were neonatal deaths

·        One (10) year old death due to birth defect

·        The two deaths involving the river were reviewed by the State Child Fatality Team with a full report due in September 2007.

 

Health Director Moore concluded by stating that there was a decrease in the number of

 

deaths from 2005.

 

Southwestern Service Center - Update

 

            Support Services Supervisor Danny Stovall noted that results from the air quality

 

testing of the Southwestern Service Center should be in by the end of the week.

 

            Chairman Inman reiterated a possible May 1st opening for the Southwestern

 

Services Center.

 

 

 

 

 

 

GENERAL GOVERNMENT – GOVERNING BODY – DISCUSSION AGENDA

 

2007 NCHFA Single Family Rehabilitation Proposed Policy Documents

 

            Ms. Alicia Broadway, Benchmark, presented the following proposed policy

 

documents for the Board’s review and later approval regarding the 2007 NCHFA Single

 

Family Rehabilitation:

 

·        The Assistance Policy

·        Procurement Policy

·        A Code of Conduct

·        Resolution Authorizing the Manager to award and sign rehabilitation contracts on behalf of the Board

·        Project Budget Ordinance

 

Chairman Inman directed Clerk to the Board Darlene Bullins to place this item on

 

the April 23rd action agenda.

 

Proposed Stokes County Flood Damage Prevention Ordinance

 

            Planning Director David Sudderth presented the following information regarding the

 

proposed Stokes County Flood Damage Prevention Ordinance:

 

·        Federal Emergency Management Agency (FEMA) has completed a revision of Stokes County’s Flood Insurance Study (FIS) and Flood Insurance Rate Maps (FIRM) which includes the incorporated areas within the County, City of King, Town of Walnut Cove, and Town of Danbury

·        County’s original Flood Damage Prevention Ordinance and associated FIRM maps were effective September 30, 1988  - maps are outdated

·        Revisions to the FIS and the FIRM will require the county to adopt a new revised Flood Damage Prevention Ordinance and the new revised map panels that were created during the study.

·        Adoption must take before May 16, 2007, which is the effective date of the study and maps

·        After adoption of the ordinance and map panels, the county must submit the Ordinance to the NCDEM and the FEMA regional office in Atlanta, GA for review and approval

·        Failure for the county to amend and adopt the new requirements will cause the county to be suspended from the National Flood Insurance Program and be subject to the Program and be subject to the prohibitions contained in Section 202(a) of the 1973 Flood Disaster Protection Act as amended

·        Request for the Broad to schedule a public hearing for April 23rd

·        Additional information available if needed

 

Planning Director Sudderth requested the Board set the public hearing for Monday,

 

April 23rd. 

 

            The Board unanimously agreed to schedule the public hearing for citizen input for

 

Monday, April 23rd.

 

 

 

 

 

 

Home Health Point of Care Software – Bid proposal – Fiscal Year 2006-07

 

            Support Services Supervisor Danny Stovall submitted the following Home

 

Health software bid information for the Board’s approval:

 

Care Anyware – Cary, NC

 

Total up front investment – due 7 days after contract signing                  $30,000.00

Implementation, training for office and clinical staff, setup clinical

Templates, payors, load and configure, clinical tablets

 

Database will be hosted off site at their location -

 

Yearly maintenance fee due July 1 -                                                                  $28,500.00

 

County references:  McDowell, Catawba County, Home Health, Robeson County Home Health

Cabarrus Health Alliance Home Health, and Columbus County Home Health

 

Branstorm Incorporated

 

Software, installation, and training up-front investment                            $32,000.00

(doesn’t include hardware)

 

Yearly maintenance fees are duly due to July 1, of each F/Y                          $16,000.00

Yearly server maintenance fees not included in above figure

Database will be housed on a Stokes County owned server

 

County reference list:  Nash County, Warren, and Stanly

 

McKeeson Information System

 

Software and Implementation up-front investment                                                   $84,469.00

Software maintenance fees and data center yearly costs                              $19,499.00

 

2006-07 - $40,000 budgeted for project

Demo was set up for presentation from all vendors

 

            Health Director Don Moore and PHN Supervisor Rebecca Warren listed the

 

following advantages for the software:

 

·        Immediate documentation

·        Hard copies can be given to the client the same day regarding medical directions, medications, etc.

·        Back up and data storage

·        Indicates immediately reactions beyond medicines

·        Allows nursing staff to chart medical information immediately

·        Saves valuable time for nursing staff

·        Quality assurance

·        Billing process

·        Increase in revenue due to proper coding

 

Vice Chairman Walker questioned if this allocation was included in the Fiscal Year

 

2006-07 budget submitted by Budget Director Dennis Thompson.

 

            Finance Director Edwards noted that the amount was initially requested by Director

 

Moore, taken out by the Budget Director, and reinstated through a budget ordinance

 

amendment.

 

            Mr. Stovall, Health Director Moore, and Supervisor Warren recommended 

 

Care Anyware.

 

Senior Services Meal Program – Bid Proposal – Fiscal year 2007-08

 

            Support Services Supervisor Danny Stovall and Senior Services Program Director

 

Lynn Martens presented the following bids received by Stokes County to provide meals to

 

the Stokes County Senior Service nutrition program:

 

Bateman Senior Meals – Lafayette Louisiana

 

Congregate $2.99 per meal x 60 meals x 250 serving days            =   $44,850.00

Home Delivered $2.99 per meal x 150 meals x 250 serving days   = $112,125.00

                                                                            Total yearly cost   = $156,975.00

 

Shelf stable $2.99 per meal

Frozen $2.99 per meal

 

Option #1 entrée upgrade once per week – cost $.45 x 210 x 52 = $4,914.00

Option #2 total meal upgrade once per week – cost $1.00 x 210 x 52 = $10,920.00

 

References:  Stokes County, Yadkin County, Surry County, and Chatham County

 

Golden Corral – Winston Salem, NC 

 

Congregate $3.35 per meal x 60 meals x 250 serving days            =   $50,250.00

Home Delivered $2.99 per meal x 150 meals x 250 serving days   = $125,625.00

                                                                            Total yearly cost   = $175,875.00

 

Shelf stable $3.35 per meal

Frozen $3.35 per meal

 

References:  Craven County, Arts Based Elementary – Winston Salem, and River Mill Academy - Graham

 

            Director Martens noted the upgrade options that Bateman had included in this year’s

 

proposal, felt this would be a plus for the seniors.  Director Martens is planning to

 

visit both sites within the next two weeks to review both operations.  Surveys received

 

from seniors were not as favorable this year, but most comments reflected the taste of the food

 

expressing concerns about more seasoning, the amount of the serving, etc.

 

            Support Services Supervisor Stovall noted that seven bid packages were sent

 

out.

 

            The Board discussed the bids received by the County, feedback from surveys,

 

Bateman’s option for meal upgrade once a week, menus, and requested Director Martens return

 

to the Board with the information obtained from the scheduled visits.

 

 

 

 

Land of Tomorrow Request

 

            Economic Development Director Ron Morgan, as requested by the Board, provided

 

additional information regarding the recent request from Land of Tomorrow which

 

recommends that the state spend an additional $1 billion over five years on conservation

 

project.  Director Morgan noted if fully funded, the organization would provide the

 

following:

 

·        Place additional funding in agencies that currently fund water and sewer projects, park development and land conservation and preservation projects

·        The same agencies that Stokes County would approach for funding requests for like projects, thereby increasing our chances for funding of projects

·        Land for Tomorrow’s Plan for $1 Billion over Five Years:

o       Landing Jobs - $150 million or 15%

o       Working Lands Trust Fund = $150 million or 15%

o       Clean Water/management Trust Fund = $197.50 or 20%

o       Parks and Recreation Trust Fund = $175 million or 18%

o       Natural Heritage Trust Fund = $312.50 or 30%

 

Director Morgan noted that the Rural Center has asked for $1 billion in bonds for

 

infrastructure need over five years, the School Board Association has asked for $2 billion

 

in bonds for public school construction over five years and Land for Tomorrow has asked for

 

$1 billion over five years totaling about $15 billion in bonds.  The state treasurer states that if

 

the state issues more than about $1.5 billion in bonds over the next five years, it likely will

 

lose its AAA financial rating making future debt more expensive which decreases the

 

likelihood of total funding.

 

            Director Ron Morgan concluded that there was no downside to adopting a

 

Resolution, but could not guarantee funding.

 

            The Board discussed the proposal submitted by Land of Tomorrow and requested

 

a proposed Resolution in support be placed back on the April 23rd agenda.

 

Health and Dental Insurance – Bid Proposal – Fiscal year 2007-08

 

            Interim County Manager Darlene Bullins presented the following information

 

regarding bids received by the County regarding Health and Dental benefits for

 

fiscal year 2007-08:

 

Health Insurance

 

Interim Manager Bullins requested direction from the Board regarding the options

 

submitted.  Interim Manager Bullins also noted the possibly of possibly offering additional

 

tiers with the current plan $30/$40 office visits, $750 deductible with no coinsurance, and

 

$10/$25/$40 prescriptions co-pays.

 

            The Board discussed the current policy and requested quotes be obtained with a

 

90/10% plan, 80/20% with a $750 deductible for the next meeting.

 

Dental Insurance

 

The Board directed the Interim Manager to check on multi year plans and

 

review plans submitted with comparable coverage of the existing Ameritas plan for the

 

next meeting.

 

Stokes Opportunity Center – Renovation Request

 

            Stokes Opportunity Center Director Cathy Long and Forsyth Tech Instructor Kris

 

Jonczak requested permission from the Board of Commissioners to submit an application

 

to the Extreme Makeover TV Program for an “Extreme Makeover” of the facility located

 

on Neal Road, Walnut Cove, NC.

 

            The following was noted regarding the facility:

 

·        Sheltered workshop that employs 47 adults with intellectual and developmental disabilities

·        Small classroom where classes are held three times a week

·        Classroom is not “user friendly” for people with disabilities

·        Insufficient count space for computers – need for individuals to have a place where the keyboard can be placed in front of the computer

·        No wall space for a wipe-off board

·        Lack of space in the kitchen area to teach individuals to become more independent and self-reliable

 

The Board discussed the request.

 

Discussion – Employees Serving on Boards/Committees/Councils

 

            Chairman Inman requested information from Board members regarding county

 

employees serving on Boards/Committees/Councils.

 

            The Board discussed issues relating to county employees serving on Boards with

 

possibly being a conflict of interest, interested citizens who want to be involved, looking

 

at non-county employee first if possible, and making sure citizens are informed about a

 

vacancy through advertisement.

 

            The Board unanimously agreed that if all possible look first at non-county employees

 

being appointed to Boards/Committees/Councils unless mandated by Statutes or By-Laws

 

looking at each nomination case by case.

 

GENERAL GOVERNMENT – GOVERNING BODY – ACTION AGENDA

Stokes County Schools – Current Expense- Fund Transfer Request

 

             Chairman Inman presented the request submitted at the March 26th meeting by School

 

Business Officer Lanette Moore regarding the 2006-07 Capital Outlay Funding.

 

            Vice Chairman Walker moved to approve the following fund transfer request submitted

 

by Stokes County Schools:

 

·        The Stokes County Board of Education requests $300,000 transfer from Current Expense Fund Balance not be used for Technology but for Exterior & Landscaping, Renovations, and Equipment projects. (The 2006-07 final budget did include transferring current expense fund balance for technology)

·        The Stokes County Board of Education requests $300,000 for technology be appropriated from the State Public School Building Capital Fund which requires no match, meaning no additional cost to the Stokes County Board of Commissioners.  The unallocated balance in the State Public School Building Capital Fund as of January 26, 2007 is $793,745.07

 

Commissioner Lankford seconded the motion.

 

            Chairman Inman noted that information from the Stokes County Board of Education

 

reflects that there would be less budget request in the areas of Exterior and Landscaping,

 

Renovations and Equipment for the 2007-08 budget.

 

            The motion carried unanimously.

 

Appointments - Stokes County Board of Health

 

            Chairman Inman presented the following nominations for appointment to the

 

Stokes County Board of Health:

 

·        Licensed Veterinarian:  Kim Gemeinhardt, DVM

·        Professional Engineer:  Jerry Moorefield, PE

·        Professional Engineer:  Jerry Mitchell, PE

·        Licensed Pharmacist:  Joe Hicks

 

Clerk to the Board Darlene Bullins presented the following information received

 

From Health Director Don Moore regarding the appointment of an engineer:

 

Date:  April 9, 2007

From: Don Moore

To:     Darlene Bullins

Subject:  Professional Licensure of board Members

 

I talked with Chris Hoke, Deputy State Health Director of Legal Affairs (919-707-5006),

concerning licensure requirements for Board of Health members.  Licenses must be current,

inactive licensure status does not qualify for board appointment.

 

 

            Vice Chairman Walker noted that he had recently spoke with Attorney David

 

Lawrence –Institute of Governments who confirmed that there was no problem statutorily

 

in a licensed engineer “Active or Inactive” being appointed to serve on the Board of Health.

 

            Vice Chairman Walker moved to appoint the following to serve on the Board of

 

Health:

·        Licensed Veterinarian:  Kim Gemeinhardt, DVM

·        Professional Engineer:  Jerry Mitchell, PE

·        Licensed Pharmacist:  Joe Hicks

 

Commissioner Smith seconded the motion.

 

The Board discussed the information received from Deputy State Health Director

 

for Legal Affairs Chris Hoke and Institute of Governments Attorney David Lawrence.

 

            Commissioner Carroll requested that the County Attorney consult with the Attorney

 

General’s office in Raleigh for clarification.                                                                                                                                                                                                                                             Vice Chairman Walker amended his motion to appoint Kim Gemeinhardt for the

 

Licensed Veterinarian and Joe Hicks for Licensed Pharmacist and to postpone the Professional

 

Engineer to the April 23rd meeting pending the Attorney General’s office for clarification.

 

Commissioner Smith amended his second.

 

            The amended motion to appoint Kim Gemeinhardt for the Licensed Veterinarian and

 

Joe Hicks for Licensed Pharmacist and to postpone the Professional Engineer to the April 23rd

 

meeting pending the Attorney General’s office for clarification carried unanimously.

 

Adjournment

 

There being no further business to come before the Board, Chairman Inman

 

entertained a motion to adjourn the meeting.

 

Vice Chairman Walker moved to adjourn the meeting.   Commissioner Smith seconded

 

and the motion carried unanimously.

 

 

 

 

 

 

 

 

 

_________________________                                  _____________________________

Darlene M. Bullins                                                    J. Leon Inman

Clerk to the Board                                                     Chairman