STATE OF NORTH CAROLINA                   )                    OFFICE OF THE COMMISSIONERS

                                                                        )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                  )                    DANBURY, NORTH CAROLINA

                                                                        )                    NOVEMBER 27, 2006

 

               

The Board of Commissioners of the County of Stokes, State of North Carolina, met for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan Memorial Building (Administrative Building) located in Danbury, North Carolina on Monday, November 27, 2006 at 7:00 pm with the following members present:

 

                                                                Chairman Leon Inman

                                                                Vice-Chairman Joe Turpin

Commissioner Sandy McHugh                                                   

Commissioner John Turpin

                                                                Commissioner Jimmy Walker

 

                                                                County Personnel in Attendance:

                                                                Clerk to the Board/Interim County Manager Darlene Bullins

                                                                County Attorney Edward Powell

                                                                Finance Director Julia Edwards

                                                Tax Administrator Wren Carmichael

                                                Program Director Lynn Martens- Senior Services

                                                Health Director Don Moore

                                                 

 

Chairman Leon Inman called the meeting to order.

 

Chairman Inman delivered the invocation.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

Chairman Inman opened the meeting by inviting the citizens in attendance to join the Board with the Pledge of Allegiance.

 

PUBLIC HEARING – PROPOSED CLOSING OF A PORTION OF SR#1501 –ELLIS LAWSON ROAD

 

Chairman Inman called the Public Hearing for the proposed Closing of a Portion of SR#1501-Ellis Lawson Road to order.

 

There were no public comments.

 

Chairman Inman closed the Public Hearing.

 

PUBLIC HEARING – PROPOSED CLOSING OF A PORTION OF SR#1121 –HOBE KISER ROAD

 

Chairman Inman called the Public Hearing for the proposed Closing of a Portion of SR#1121-Hobe Kiser Road to order.

 

There were no public comments.

 

Chairman Inman closed the Public Hearing.

 

PUBLIC HEARING – PROPOSED CLOSING OF A PORTION OF SR#1437 –LUM HALL ROAD

 

Chairman Inman called the Public Hearing for the proposed Closing of a Portion of SR#1437-Lum Hall Road to order.

 

There were no public comments.

 

Chairman Inman closed the Public Hearing.

 

GENERAL GOVERNMENT –GOVERNING BODY-APPROVAL OF MINUTES

 

Chairman Inman entertained a motion to approve or amend the minutes of the November 13, 2006 meeting.

 

Vice Chairman Joe Turpin moved to approve the minutes of the November 13, 2006 meeting.   

 

Commissioner McHugh seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

 

There were no public comments.

 

GENERAL GOVERNMENT- GOVERNING BODY – PROPOSED CLOSING OF A PORTION OF SR#1501 –ELLIS LAWSON ROAD AND THE  PROPOSED CLOSING OF A PORTION OF SR#1121 –HOBE KISER ROAD

 

Interim County Manager Darlene Bullins informed the Board that the County had followed the required procedures of General Statute 153A-241 – Closing of Public Roads or Easements:

 

·         Approved Resolutions declaring its intent to close the public road or easement and called a public hearing on the question

·         Advertised in the Stokes News three successive weeks before the public hearing

·         Via Certified Mail – a copy of the Resolution and map to property owners adjoining the portion of the public road or easement to be considered

·         Placed two notifications along the portion of the roads being considered to be closed

·         Held a public hearing regarding the closing of a portion of the roads

 

Interim Manager Bullins presented the Board with the proposed Orders to Close a

 

Portion of SR#1501- Ellis Lawson Road and SR#1121-Hobe Kiser Road for the Board’s consideration along with G.S. 153A-241- Closing of Public Roads or Easements: (County Attorney Edward Powell had approved the proposed Orders)

 

STATE OF NORTH CAROLINA                   )                    OFFICE OF THE COMMISSIONERS

                                                            )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                  )                    DANBURY, NORTH CAROLINA

 

ORDER

 

CLOSING A PORTION OF SR #1501 - ELLIS LAWSON ROAD

 

                The Stokes County Board of County Commissioners, after notice and public hearing pursuant to N.C.G.S. 153A-241, makes the following findings and conclusions:

 

1.       The State of North Carolina abandoned the road outlined in red on the attached map of SR#1501- Ellis Lawson Road and will not maintain that portion of the road;

2.       The requesting property owner is the sole property owner along the portion of the road to be closed;

3.       Closing the public road is not contrary to the public interest and no individual owning property in the vicinity of the road would be deprived of reasonable means of ingress and egress to this property;

4.       The Board of County Commissioners concludes that closing of the portion of the road pursuant to N.C.G.S. 153A-241 is in the best interests of the sole property owner and the citizens of the County of Stokes.

 

                IT IS THEREFORE ORDERED by the Board of County Commissioners of the County of Stokes that since the State will not maintain the abandoned portion of SR#1501 – Ellis Lawson Road, the abandoned portion of SR#1501 – Ellis Lawson Road be closed pursuant to N.C.G.S. 153A-241.

 

CERTIFICATE

 

                The foregoing Order was duly adopted by the Board of Commissioners of the County of Stokes at a meeting on the 27th day of November 2006, and appears on the minutes of the said Commission. A certified copy of the order shall be filed in the office of the Register of Deeds of the County.

 

                WITNESS, my hand and official seal this the 27th day of November, 2006.

 

 

_______________________                                          _________________________                     

 J. Leon Inman - Chairman                            Joe Turpin - Vice Chairman

 

____________________________                _______________________________

Sandy McHugh - Commissioner                  John Turpin - Commissioner          

                                                                                                                 

____________________________                          

Jimmy Walker - Commissioner                                

Attest:          

 

                                                                       __________________________________

                                                                        Darlene M. Bullins – Clerk to the Board

 

 

STATE OF NORTH CAROLINA       )                    OFFICE OF THE COMMISSIONERS

                                                            )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                      )                    DANBURY, NORTH CAROLINA

 

ORDER

 

CLOSING A PORTION OF SR #1121 - HOBE KISER ROAD

 

                The Stokes County Board of County Commissioners, after notice and public hearing pursuant to N.C.G.S. 153A-241, makes the following findings and conclusions:

 

1.   The State of North Carolina abandoned the road outlined in red on the attached

      map of SR#1121- Hobe Kiser Road and will not maintain that portion of the 

      road;

2.   The requesting property owner is the sole property owner along the portion of the 

       road to be closed;

3.   Closing the public road is not contrary to the public interest and no individual 

      owning property in the vicinity of the road would be deprived of reasonably

      Means of ingress and egress to this property;

4.   The Board of County Commissioners concludes that closing of the portion of the 

       road pursuant to N.C.G.S. 153A-241 is in the best interest to the sole property 

       owner and the citizens of the County of Stokes.

 

                IT IS THEREFORE ORDERED by the Board of County Commissioners of the County of Stokes that since the State will not maintain the abandoned portion of SR#1121

 – Hobe Kiser Road, the abandoned portion of SR#1121 – Hobe Kiser Road be closed pursuant to N.C.G.S. 153A-241.

 

CERTIFICATE

 

                The foregoing Order was duly adopted by the Board of Commissioners of the County of Stokes at a meeting on the 27th day of November 2006, and appears on the minutes of the said Commission. A certified copy of the order shall be filed in the office of the Register of Deeds of the County.

 

                WITNESS, my hand and official seal this the 27th day of November, 2006.

 

 

_______________________                                          _________________________                     

 J. Leon Inman - Chairman                            Joe Turpin - Vice Chairman

 

____________________________                _______________________________

Sandy McHugh - Commissioner                  John Turpin - Commissioner          

                                                                                                                 

____________________________                          

Jimmy Walker - Commissioner                               

Attest:          

                                                                       __________________________________

                                                                        Darlene M. Bullins – Clerk to the Board

 

(A copy of the orders along with the detailed maps will be retained by the Clerk to the Board)

 

Interim Manager Bullins concluded by stating the County had received no calls regarding the closing of a portion of either road (Ellis Lawson Road or Hobe Kiser Road). Interim Manager Bullins presented Attorney Tyrone Browder who represented the property owners who had requested the portion of the roads to be closed.

 

(Jessie Moore and Elizabeth Vaughon property owners (Ellis Lawson Road) were present for the meeting) (Attorney Tryone Browder is the Trustee for the property on Hobe Kiser Road)

 

                Attorney Browder noted the followed regarding the proposed closing of a portion of

 

SR#1501-Ellis Lawson Road and SR#1121 Hobe Kiser Road:

 

·         The requesting property owners are the sole property owners along the portion of both roads being requested to be closed

·         Utilities Companies were contacted and had no issues with the closing of the portions of both roads

·         G.S. 153A-241 states “Upon the closing of a public road or an easement pursuant to this section, all right, title, and interest in the right-of-way is vested in those persons owning lots or parcels of land adjacent to the road or easement, and the title of each adjoining landowner, for the width of his abutting land, extends to the center line of the public road or easement. However, the right, title or interest vested in an adjoining landowner by this paragraph remains subject to any public utility use or facility located on, over, or under the road or easement immediately before its closing until the landowner or any successor thereto pays to the utility involved the reasonable cost of removing and relocating the facility.”

·         G.S. 153A-241 states that “Any person aggrieved by the closing of a public road or an easement may appeal the Board of Commissioners’ order to the appropriate division of the General Court of Justice within 30 days after the day the order is adopted.  The court shall hear the matter de novo and has jurisdiction to try the issues arising and to order the road or easement closed upon proper findings of fact by the trier of fact.”

·         No individual owning property in the vicinity of the road would be deprived of reasonable means of ingress and egress to this property

·         Presented a statement from NCDOT (Kent Boyer-Stokes County Maintenance Engineer) which states that once SR#1121-Hobe Kiser Road is abandoned from Station 22+00 to Station 31+50 by the Board of Commissioners, the Department of Transportation will submit a re-alignment of SR#1121.  The re-alignment will extend the existing road from Station 22+00 to the West as requested by the current property owner for 0.15 miles.

 

Chairman Inman entertained a motion regarding the proposed Closing of a Portion of SR#1501-Ellis Lawson Road and SR#1121-Hobe Kiser Road.

 

Commissioner McHugh moved to approve the Order Closing of a Portion of SR#1501-Ellis Lawson Road and the Order Closing a Portion of SR#1121-Hobe Kiser Road. 

 

Commissioner John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – PROPOSED CLOSING OF A PORTION - SR#1437-LUM HALL ROAD

 

Interim County Manager Darlene Bullins informed the Board that the County had followed the required procedures of General Statute 153A-241 – Closing of Public Roads or Easements:

 

·         Approved Resolution declaring its intent to close the public road or easement and called a public hearing on the question

·         Advertised in the Stokes News three successive weeks before the public hearing

·         Via Certified Mail – a copy of the Resolution and map to property owners adjoining the portion of the public road or easement to be considered

·         Placed two notifications along the portion of the road being considered

·         Held a public hearing regarding the closing of a portion of the road

 

Interim Manager Bullins presented the Board with the following Proposed Order to Close a Portion SR#1437 –Lum Hall Road: (Mr. Rick Marsh –property owner and Mr. Don Aaron-property manager and Clifford Hall – heir of the Hall family were present for the meeting) (County Attorney Edward Powell had approved the proposed Order)

 

STATE OF NORTH CAROLINA                   )                    OFFICE OF THE COMMISSIONERS

                                                            )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                  )                    DANBURY, NORTH CAROLINA

 

ORDER

 

CLOSING A PORTION OF SR #1437– LUM HALL ROAD

 

                The Stokes County Board of County Commissioners, after notice and public hearing pursuant to N.C.G.S. 153A-241, makes the following findings and conclusions:

 

  1. The State of North Carolina abandoned the road outlined in red on the attached map of SR#1437 - Lum Hall Road and will not maintain that portion of the road;
  2. The requesting property owner is the sole property owner along the portion of the road to be closed;
  3. Closing the public road is not contrary to the public interest and no individual owning property in the vicinity of the road would be deprived of reasonable means of ingress and egress to this property;
  4. A private cemetery has been located on the premises and the property owner has

            signed a notarized agreement (which is attached) to allow family members of the

            deceased on the said property;

  1. The Board of County Commissioners concludes that the closing of the portion of the road pursuant to N.C.G.S. 153A-241 is in the best interests of the sole property owner and the citizens of the County of Stokes.

 

                IT IS THEREFORE ORDERED by the Board of County Commissioners of the County of Stokes that since the State will not maintain the abandoned portion of SR#1437

 – Lum Hall Road, the abandoned portion of SR#1437  – Lum Hall Road be closed pursuant to N.C.G.S. 153A-241.

 

CERTIFICATE

 

                The foregoing Order was duly adopted by the Board of Commissioners of the County of Stokes at a meeting on the 27th day of November 2006, and appears on the minutes of the said Commission. A certified copy of the order shall be filed in the office of the Register of Deeds of the County.

 

                WITNESS, my hand and official seal this the 27th day of November, 2006.

 

 

_______________________                                          _________________________                     

 J. Leon Inman - Chairman                            Joe Turpin - Vice Chairman

 

____________________________                _______________________________

Sandy McHugh - Commissioner                  John Turpin - Commissioner          

                                                                                                                 

____________________________                          

Jimmy Walker - Commissioner                               

Attest:          

 

                                                                       __________________________________

                                                                        Darlene M. Bullins – Clerk to the Board

 

 

Interim Manager Bullins noted that the County had received a call from a property owner on the Lum Hall Road notifying the County that there was a private cemetery on the portion of the road being considered to be closed.   

 

Interim Manager Bullins presented the Board with pictures of the private cemetery which contains only two graves (Mr. Franklin Hall and an unmarked child’s grave) per telephone confirmation with Mr. Benny Rogers-previous property owner today (11-27-06). 

Mr. Rogers also confirmed that an old monument (Rogers) had been discarded on the property near the cemetery, but that there were no Rogers buried on the property.  The monument had incorrect information and the Rogers were actually buried at the Aarons’ Corner Church.

 

Mr. Clifford Hall – great grandson son of Mr. Franklin Hall, confirmed that the family Bible indicated that Mr. Franklin Hall along with two unmarked children’s graves were buried in the private cemetery located on Mr. Marsh’s property.

 

Interim Manager Bullins noted that the Order contained a copy of the following notarized agreement between Marsh Investments, LLC which will allow the Families of Mr. Franklin Hall to visit the gravesite:

 

November 22, 2006

This is an agreement between Marsh Investments, LLC, owner of property located at 1370 Lum Hall Road, Lawsonville, NC, and the families of Mr. Franklin Hall. Permission will be granted for any family member related to Mr. Franklin Hall to visit the gravesite on said property during daylight hours provided the family members give Marsh Investments, LLC, a twenty-four hour advance notice. This notice is needed to allow time for the owner to open all gates to grant access to the gravesite. This agreement is valid only if Stokes County allows abandonment of the portion of Lum Hall Road owned by Marsh Investments, LLC.

 

Contact as follows:

Rick Marsh 

Don Aaron

                 

Thomas R. Marsh            

President of Marsh Investments, LLC

 

Mr. Clifford Hall, heir of the Hall Family had no issues with the notarized agreement.

 

Mr. Marsh has no problems with allowing family members to visit the gravesite.

 

County Attorney Edward Powell reiterated the need for a provision for ingress and egress to the gravesites per G.S. 153A-214 and that the property owner had made a good faith effort to find the heirs of the Hall Family.  Attorney Powell stated that the agreement executed by Mr. Marsh provides any family member related to Mr. Franklin Hall to visit the

gravesite.

 

The Board discussed the Closing of a Portion of the SR#1437 Lum Hall Road.

 

Chairman Inman entertained a motion regarding the Closing of a Portion of  SR#1437 –Lum Hall Road.

 

Commissioner McHugh moved to approve the Order Closing of a Portion of  SR#1437 –Lum Hall Road with the agreement for visitation of families to the gravesite attached. 

 

Commissioner John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY- REQUEST FOR EASEMENT FOR THE PLACEMENT OF PROPANE/FUEL TANKS FOR THE DANBURY VOL. FIRE AND RESCUE SQUAD, INC

 

Interim County Manager Darlene Bullins presented a request from the Danbury Vol. Fire Department & Rescue Squad Inc for the continued placement of Propane/Fuel Tanks on County property. (Fire Chief Jim Hicks and Chairman of the Board Donnie Mabe were present for the meeting)

 

Fire Chief Jim Hicks noted that a recent survey of the Danbury Fire Department’s property had been completed which revealed the existing propane tanks and the fuel tank were actually located on County property.  The Department is seeking a 20 ft easement of the property line on the east side of the building for the continued placement of the existing

propane tanks and the replacement of the above ground fuel tank. Fire Chief Hicks indicated that the Fire Department had been working with Fire Marshal Brad Cheek who had assisted the Fire Department in determining the proper type of tank for the current land situation and use.

 

County Attorney Edward Powell discussed the following legal opinion for the Board’s consideration:

 

·         It is my understanding that the County has been requested by the Danbury Volunteer Fire Department and Rescue Squad, Inc. to grant a 20 feet wide easement in adjoining property to the station that is owned by the County.  It is my understanding that the Department has been using this property for some time for above ground propane tanks and above ground fuel tanks without knowledge that the property is owned by the County.

 

·         Prior to the County making a decision to give an easement or a deed, the County should consider the environmental consequences of the use of its property for the storage of hazardous materials and the possibility that some of these materials may have been absorbed into the ground.  Out of an abundance of precaution, it is recommended that the County require the Department at its expense to have an environmental assessment performed to determine whether there has been any contamination of the property. 

 

·         If this assessment proves to be negative, then if the County desires to grant this property to the Department, it would be prudent for the County to deed it to the Department so that any future damage to the property, if any, would be the sole responsibility of the Department.  If the County gave the Department an easement only, then there exists the liability of the owner of the property, being the County, having responsibility for any environmental damage that may occur in the future.

 

County Attorney Powell recommended that the Board require the Danbury Vol. Fire Department and Rescue Squad, Inc to have an assessment made to determine whether the property has any environmental hazard issues and then deed the Fire Department the property instead of an easement.  This would eliminate the County being held responsible for any future hazardous waste spills.

               

Interim County Manager Bullins noted that the deed could include the following Restriction: “Described property shall be used by the grantee for the purpose of placement of propane and fuel tanks. In the event said property ceases to be used for said purpose, the title shall automatically revert to the grantor.”

 

The Board discussed deeding the property, granting an easement, the recommended fuel tank replacement, questionable  contaminated soil, environment assessment of the property, financial gain for transfer of property, and transferring the property to the Danbury Vol. Fire Department and Rescue Squad, Inc.

               

Interim Manager Bullins presented information regarding 0.122 acre transferred from County of Stokes to the Danbury Volunteer Fire Department and Rescue Squad Inc in October 1990 with no taxable consideration.

 

Chairman Inman entertained a motion regarding the request from the Danbury Vol. Fire Department and Rescue Squad Inc. for 20 ft. easement.

 

Vice Chairman Joe Turpin moved to approve the following motion:

 

·         Deed the 20 ft wide strip beside the Danbury Vol. Fire Department and Rescue Squad, Inc, which is currently owned by Stokes County for $1.00.

·         A reversion clause be included that states as long as the property is used by the Danbury Voluntary Fire Department and Rescue Squad, Inc, it remains the property of the Danbury Vol. Fire Department and Rescue Squad, Inc.

·          In the event said property ceases to be used for said purpose by the Danbury Vol. Fire Department and Rescue Squad, Inc, the title shall automatically revert to the grantor. 

·         The County will follow all General Statutes regarding the transfer of land.

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – TAX ADMINISTRATION – TAX REPORT

 

Tax Administrator Wren Carmichael presented the following Real and Personal Property Tax Releases in the amount of $1,300.03:

               

Carolina Baker

 

$130.69

Carlos S. Ballesteros

 

$130.69

Kathie Hicks Everhart

 

$40.96

James Michael Hutson

 

$117.05

J C Mabe

 

$100.22

Lisa Maurer

 

$91.81

Harry Montgomery

 

$131.70

Jimmy Dale

 

$113.32

James F. & Doris D Ellis

 

$44.39

Harry Montgomery

 

$178.14

Kenneth W Wilmoth Jr

 

$119.98

Tiffany & Nick Finney

 

$101.08

Total

 

$1,300.03

 

Chairman Inman entertained a motion to approve or deny the Real and Personal Property Tax Release Requests in the amount of $1,300.03.

 

Commissioner John Turpin moved to approve the Real and Personal Property Tax Release Requests in the amount of $1,300.03 as submitted by Tax Administrator Wren Carmichael. 

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

           

Tax Administrator Wren Carmichael presented the following Motor Vehicles Releases in the amount of $1,940.01:

               

Kevin E. Barker

 

$53.90

Bruce Ray Bouton

 

$45.27

James Franklin Brim

 

$6.51

Carolyn Heath Bryan

 

$17.44

Michael & Linda Bryant

 

$23.43

Nancy L. Bullard

 

$18.79

Rebecca Q. Cain &

 

$5.63

   Eric Paul Letson

 

 

Calvary Baptist Church

 

$26.88

Paul Jeffrey Cash

 

$3.60

Troy E Chaney

 

$30.65

Kenneth W. Cheek

 

$98.11

City of King

 

$17.76

Douglas P. Coe

 

$22.26

Charles  D. Collins

 

$47.55

Thomas B. Corns

 

$75.93

Sonya M. Cox

 

$16.65

Jerry L. Duggins

 

$4.11

Sam Vance East

 

$27.51

Shelby H. Ferguson

 

$66.24

Robert Ford Jr

 

$16.30

James Garr

 

$42.34

Jacqueline A. Sargent

 

 

Bobby Gwynn

 

$10.82

Jay & Adeline Hanks

 

$13.82

Harinam Festivals Inc

 

$48.40

Harinam Festivals Inc

 

$50.24

Judith Buckles Hauser

 

$118.10

Adam Lee Helton

 

$20.72

Joseph M Hopper

 

$8.19

Christopher Lee Huff

 

$73.34

Donald G. Hughes

 

$6.34

Coley & Barbara Hunsucker

 

$8.53

Marshall Specialty Lawn

 

$7.53

Aubrey L Martin

 

$5.79

Vickie Lynn Martin

 

$11.66

Thomas Larry Mitchell

 

$6.36

Scott Aaron Moore

 

$15.77

Richard D. Neal

 

$10.32

David W. Nelson

 

$8.58

New Hope Baptist Church

 

$6.83

Britt Cole Patterson

 

$69.25

Tobias Henry Pickle

 

$1.97

Salem Leasing Corp

 

$101.83

Sharon Denise Scales

 

$51.52

Charles B. Shelton

 

$6.11

Terry James Slate

 

$16.54

Larry & Jeannette Smith

 

$237.66

Rose Flinchum Smith

 

$12.48

Ruth Dodson Spencer

 

$3.00

Lillian Amos Stanley

 

$4.39

Royce Lee Steele

 

$21.74

Christopher Lee Stone

 

$3.17

Oliver Throckmorton

 

$13.21

Elmer & Angela Tilley

 

$72.60

Wanda Tilley

 

$32.01

Betty Jean Towler

 

$6.98

Amy Tuttle

 

$19.04

Christine Tuttle

 

$10.73

Jeffrey & AmyWatts

 

$89.59

Jeffrey Wiles & Lynn Kimel

 

$67.99

Total

 

$1,940.01

 

Chairman Inman entertained a motion to approve or deny the Motor Vehicles Release Requests in the amount of $1,940.01.

 

Vice Chairman Joe Turpin moved to approve the Motor Vehicle Release Requests in the amount of $1,940.01 as submitted by Tax Administrator Wren Carmichael. 

 

Commissioner McHugh seconded and the motion carried unanimously.

           

Tax Administrator Wren Carmichael presented the following Motor Vehicles Refunds in the amount of $832.73:

               

Terry Shelton Brackens

 

$27.22

Pamela J. Gilbert

 

$52.94

Harvey Lee Hicks

 

$60.13

Honda Lease Trust

 

$17.72

Robert & Robin Hooker

 

$113.75

Kay Kiser

 

$2.22

Ronald Kiser

 

$22.99

James Marshall

 

$76.93

Brenda Morris

 

$13.27

Ellen Peric

 

$24.10

William Romeis

 

$11.86

Thomas & Donna Sutton

 

$15.94

Adelene Holt Adkins

 

$31.51

Charles Boldin

 

$100.08

Benjamin Brown

 

$110.05

Jody & Olin Crawford

 

$21.44

Alva Francis

 

$7.91

Randy & Sheri Galyean

 

$32.01

Douglas W. Grubb

 

$13.98

Timothy Partridge

 

$48.38

David Gordon Walden

 

$28.30

Total

 

$832.73

 

Chairman Inman entertained a motion to approve or deny the Motor Vehicles Refunds in the amount of $832.73.

 

Commissioner McHugh moved to approve the Motor Vehicles Refund Requests in the amount of $832.73 as submitted by Tax Administrator Wren Carmichael. 

 

Commissioner John Turpin seconded and the motion carried unanimously.

 

Tax Administrator Carmichael informed the Board that the Keystone conversion (new Tax software system) is running efficient and saving time.

 

Tax Administrator Carmichael requested additional funding needed for training in the amount of $7,000, which would cover seven (7) days of training for the following:

 

·         2 days for Year End – needed to help get the abstracts out

·         2 days for Listing – needed to help the office to value and key all personal property

·         1 day for Billing – needed for creating tax bills for taxpayers

·         1 day for WIP/Appraisal – needed for land transfers and real property value

·         1 day for Revaluation/Split Data – needed to help the appraiser for the Revaluation that is done in house

 

Revenue from land use (which is currently $1,161.19 already over the budgeted amount) would be used to offset the training cost. The funding would cover travel, hotel, and meals for representatives from Keystone.  Keystone has agreed to forfeit their regular training fee of $1,000 per day.   Tax Administrator Carmichael noted that it was not definite that all the funding would be needed, if not, funds would be returned to the fund balance. 

 

The additional training would train employees to be able to use the enhanced features of the system which would save cost to the County by not having to contact Keystone when changes are needed.

 

The Board discussed the request from Tax Administrator Carmichael, the urgent need for training now instead of budgeting the training cost in the 2007-08 fiscal year budget, and waiting until the specific training is needed by the Department.

 

After further discussion, Chairman Inman directed Tax Administrator Carmichael to return to the Board when specific training is needed by the Department.

 

GENERAL GOVERNMENT-GOVERNING BODY – USDA – FARM SERVICE AGENCY – LEASE

 

Interim County Manager Darlene Bullins presented the proposed Lease for Real Property from USDA-Farm Service Agency for the space currently being occupied by Stokes County Farm Service Agency.  County Executive Director Bunethie F. Grove informed the County that the USDA is requiring a Lease Agreement be signed between the

Farm Service Agency and the County.  The terms and conditions have been in effective since office space was built back in the late 1950’s.  The proposed lease with an annual rent of $0 begins 12-01-2006 and terms 11-30-2011 with one 5-year option to renew. 

 

County Attorney Edward Powell has approve the proposed Lease.

 

Chairman Inman entertained a motion to regarding the proposed Lease with USDA-Farm Service Agency.

 

Vice Chairman Joe Turpin moved to approve the Lease with USDA-Farm Service Agency. 

 

Commissioner McHugh seconded and the motion carried unanimously.

 

(A copy of the Lease will be retained by the Clerk to the Board)

 

GENERAL GOVERNMENT – GOVERNING BODY – 2006-07 HOME AND COMMUNITY CARE BLOCK GRANT - REVISION

 

Program Director Lynn Martens presented the Stokes County Aging Planning Committee recommendation which allocate $1,569.00 additional Federal Home and Community Care Block Grant to the Department of Social Services for In-Home Aide Services.  The additional funding would allow an additional 121 hours of In-Home Aide Services to citizens in Stokes County.

 

The additional funding available to Stokes County is unused federal funding from the 2005-06 fiscal year.

 

Chairman Inman entertained a motion regarding the additional funding of $1,569 being allocated to the Department of Social Services.

 

Commissioner John Turpin moved to approve the additional funding of $1,569 of additional Federal Home and Community Care Block Grant funding be allocated to the Department of Social Services for In-Home Aide Services.  

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT-  FINANCE - BUDGET ORDINANCE AMENDMENT #37

 

                Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #37, which is necessary to amend the General Fund, Capital Reserve Fund,

 

E911 Fund, and Walnut Cove Senior Center Fund to transfer funds for fuel overages, lapse

 

salaries, truck for animal control, and other adjustments.  The appropriations are to be as

 

follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Mapping/GIS

 

 

 

100.4141.000

Salaries and Wages

$269.00

 

 

100.4141.020

Salaries & Wages-Part Time

 

 

$269.00

 

Register of Deeds

 

 

 

100.4180.020

Salaries & Wages-Part Time

$1,500.00

 

 

 

Public Buildings

 

 

 

100.4190.000

Salaries and Wages

$5,000.00

 

 

100.4190.250

Auto Supplies

 

 

$360.00

 

Vehicle Maintenance

 

 

 

100.4250.250

Auto Supplies

 

 

$100.00

 

Sheriff’s Department

 

 

 

100.4310.250

Auto Supplies

 

 

$20,000.00

 

Jail Department

 

 

 

100.4320.000

Salaries and Wages

$10,000.00

 

 

100.4320.020

Salaries & Wages-Part Time

 

 

$10,000.00

 

Emerg. Communications

 

 

 

100.4325.000

Salaries and Wages

$4,950.00

 

 

100.4325.250

Auto Supplies

 

 

$500.00

 

Fire and Rescue

 

 

 

100.4340.000

Salaries and Wages

$4,500.00

 

 

100.4340.250

Auto Supplies

 

 

$800.00

 

Emerg. Medical Services

 

 

 

100.4370.000

Salaries and Wages

$35,000.00

 

 

100.4370.020

Salaries & Wages-Part Time

 

 

$35,000.00

100.4370.250

Auto Supplies

 

 

$4,000.00

 

Animal Control

 

 

 

100.4380.250

Auto Supplies

 

 

$2,500.00

100.4380.510

Equipment

 

 

$16,000.00

 

District Resource Center

 

 

 

100.4321.250

Auto Supplies

 

 

$1,700.00

 

Solid Waste

 

 

 

100.4720.250

Auto Supplies

 

 

$4,640.00

 

Planning

 

 

 

100.4910.250

Auto Supplies

 

 

$1,300.00

 

Health Department

 

 

 

100.5100.000

Salaries & Wages

$17,750.00

 

 

100.5100.250

Auto Supplies

 

 

$2,400.00

 

Home Health

 

 

 

100.5190.250

Auto Supplies

 

 

$2,000.00

 

Social Services

 

 

 

100.5310.000

Salaries & Wages

$9,400.00

 

 

100.5310.250

Auto Supplies

 

 

$4,700.00

100.5310.090

Verification Fees

 

 

$1,000.00

 

Senior Services

 

 

 

100.5860.000

Salaries & Wages

 

 

$1,260.00

100.5860.090

Social Security

 

 

$100.00

100.5860.091

Medicare Tax

 

 

$25.00

100.5860.101

401(k)

$500.00

 

 

100.5860.321

Postage

 

 

$500.00

 

Parks

 

 

 

100.6121.020

Salaries & Wages-Part Time

 

 

$2,500.00

 

Recreation

 

 

 

100.6130.250

Auto Supplies

$200.00

 

 

100.6130.351

Maint. & Repairs-Auto

$200.00

 

 

 

Contingency

 

 

 

100.9910.000

Contingency

 

 

$38,615.00

100.9910.500

Fuel Cost

$45,000.00

 

 

 

 

$134,269.00

 

$150,269.00

 

 

 

 

 

 

E911

 

 

 

200.4325.311

Training

 

 

$4,000.00

 

 

 

 

$4,000.00

 

 

 

 

 

 

Walnut Cove Sen. Ct Fund

 

 

 

204.5861.010

Salaries & Wages– Overtime

 

 

$300.00

204.5861.090

Social Security

 

 

$75.00

204.5861.091

Medicare Tax

 

 

$25.00

204.5861.100

Retirement

 

 

$75.00

 

 

 

 

$475.00

 

Capital Reserve Fund

 

 

 

201.4380.002

Animal Control

$16,000.00

 

 

201.9810.000

Transfer to General Fund

 

 

$16,000.00

 

 

$16,000.00

 

$16,000.00

 

This will result in a net increase of $20,475.00 in the appropriations of the General Fund, E911 Fund, and Walnut Cove Senior Center Fund. To provide the additional revenue for the above, the following revenues will be increased

 

Account Number

REVENUES

 Decrease

 

 Increase

 

General Fund

 

 

 

100.3982.960

Transfer from Cap. Reserve

 

 

$16,000.00

 

E911 Fund

 

 

 

200.3991.000

Fund Balance

 

 

$4,000.00

 

Walnut Cove Sen.Ctr Fund

 

 

 

204.3991.000

Fund Balance

 

 

$475.00

 

 

 

 

$20,475.00

 

                Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2006-07:

 

·         Transfer funds for fuel overages, lapse salaries, truck for Animal Control and other adjustments

 

Finance Director Edwards explained that the Fuel Contingency had not been

 

completely exhausted, the funds have been allocated to the departments to cover fuel costs

 

for the remaining of the fiscal year based on the first quarter and that if the funding is not

 

used, it will be reverted back to the Fuel Contingency Line Item.

 

                The Board discussed the county current fuel usage.

 

Commissioner Walker questioned what measures were being used by the County

 

to cut fuel costs.  Interim County Manager Bullins noted that Departments such as

 

Planning and Environmental Health were arranging visits to the same location if possible

 

and felt that all departments were aware of the rising cost of fuel.

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment #37.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #37.

 

Commissioner John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY/FINANCE - BUDGET ORDINANCE AMENDMENT #38

 

                Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #38, which is necessary to amend the General Fund to transfer funds for

 

employees’ payoff through October 27, 2006.   The appropriations are to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Economic Development

 

 

 

100.4190.000

Salaries & Wages

 

 

$30.00

 

Sheriff’s Department

 

 

 

100.4310.000

Salaries & Wages

 

 

$1,318.00.

 

Jail

 

 

 

100.4320.000

Salaries & Wages

 

 

$2,100.00

 

Emerg. Communications

 

 

 

100.4325.000

Salaries & Wages

 

 

$845.00

 

Health Department

 

 

 

100.5100.000

Salaries & Wages

 

 

$1,140.00

 

King Clinic

 

 

 

100.5191.000

Salaries & Wages

 

 

$300.00

 

Social Services

 

 

 

100.5310.000

Salaries & Wages

 

 

$7,742.00

 

Contingency

 

 

 

100.9910.000

Leave Cost

$13,475.00

 

 

 

 

$13,475.00

 

$13,475.00

 

This will result in a net increase of $00.00 in the appropriations of the General Fund.

 

                Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2006-07:

 

·         Employee’s payoff through October 27, 2006 

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment #38.

 

Vice Chairman Joe Turpin moved to approve Budget Ordinance Amendment #38.

 

Commissioner McHugh seconded and the motion carried unanimously.

GENERAL GOVERNMENT –SOCIAL SERVICES -BUDGET ORDINANCE AMENDMENT #39

 

                Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #39, which is necessary to amend the General Fund to appropriate Work First

 

Demonstration Grant for a Community Employment Case Manager, a Community Social

 

Services Assistant, supplies, and equipment for position and clients. The appropriations are

 

to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Social Services

 

 

 

100.5310.000

Salaries & Wages

 

 

$22,443.00

100.5310.090

Social Security

 

 

$1,392.00

100.5310.091

Medicare Tax

 

 

$326.00

100.5310.100

Retirement

 

 

$1,105.00

100.5310.101

401(k)

 

 

$225.00

100.5310.110

Group Insurance

 

 

$3,400.00

100.5310.111

Dental Insurance

 

 

$259.00

100.5310.250

Auto Supplies

 

 

$1,400.00

100.5310.262

Work First Dem. Grant Exp.

 

 

$33,543.00

100.5310.321

Postage

 

 

$350.00

100.5310.511

Equipment-Non Capitalized

 

 

$9,820.00

100.5310.510

Equipment

 

 

$25,442.00

 

 

 

 

$99,705.00

 

This will result in a net increase of $99,705.00 in the appropriations of the General Fund. To provide the additional revenue for the above, the following revenues will be increased

 

Account Number

REVENUES

 Decrease

 

 Increase

100.3301.212

Work First Dem. Grant

 

 

$99,705.00

 

 

 

 

$99,705.00

 

                Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2006-07:

 

·         Department of Social Services received a Work First Demonstration Grant for $99,705 for Fiscal Year 2006-07 to increase Stokes County’s Participation Rate.  The grant is for 3 years if the County meets its identified outcomes.

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment #39.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #39.

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT–SOCIAL SERVICES -BUDGET ORDINANCE AMENDMENT #40

 

                Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #40, which is necessary to amend the General Fund to appropriate additional

 

funds from Home and Community Care Block Grant for In-Home Services. The

 

appropriations are to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Social Services

 

 

 

100.5310.184

Professional Services-HCCBG- In Home Aid

 

 

$1,569.00

 

 

 

 

$1,569.00

 

This will result in a net increase of $1,569.00 in the appropriations of the General Fund.

To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

REVENUES

 Decrease

 

 Increase

100.3301.373

NWPCOG-HCCBG

 

 

$1,569.00

 

 

 

 

$1,569.00

 

                Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2006-07:

 

·         Additional funding from the Home & Community Care Block Grant for In-Home Services

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment #40.

 

Commissioner John Turpin moved to approve Budget Ordinance Amendment #40.

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –JAIL -BUDGET ORDINANCE AMENDMENT #41

 

                Interim County Manager Darlene Bullins reported to the Board that Jail Captain

 

Craig Carico requested to pull the proposed Budget Amendment #41 for $500 from tonight’s

 

agenda. The request was to use $500 of Inmate Reimbursement Revenue to put cruise

 

control on the new jail van.  Captain Carico would like to look at other avenues or possibly

 

place the request in the next year 2007-08 budget.

 

GENERAL GOVERNMENT – STOKES AGING PLANNING COMMITTEE - APPOINTMENT

 

Chairman Inman presented the following recommendation from the Stokes Aging Planning Committee:

 

·         It is the consensus of the Stokes Aging Planning Committee that

Mr. James Cain of King be appointed to fill the vacancy left by

Ms. Cleo Covington’s resignation

 

Commissioner McHugh nominated Mr. James Cain to serve on the Stokes Aging Planning Committee.  Mr. Cain can be considered for the appointment at the December11th meeting.

 

GENERAL GOVERNMENT – REGION I AGING ADVISORY COUNCIL - APPOINTMENT

 

Chairman Inman informed the Board that Ms. Jacque Nuckols of Walnut Cove volunteered at the Stokes County Aging Planning Committee meeting (10-18-06) to serve on the Region I Aging Advisory Council. 

 

Commissioner McHugh nominated Ms. Nuckols to serve on Region I Aging Advisory Council. Ms. Nuckols can be considered for the appointment at the December 11th meeting.

 

GENERAL GOVERNMENT – HEALTH DEPARTMENT – FAMILY CARE COORDINATION (FCC) FLEX TIME - UPDATE

 

Health Director Don Moore presented the following statistical information after a three month trial of flex time being used by the Family Care Coordination Unit at the Health Department:

 

·         Number of clients served monthly has increased from 91% to 104%, a 13% increase

·         Monthly revenue during the same period has increase from a low of $11,690 to $14,765 in October – a 26% increase.

·         During the same period, there has been no overtime in the FCC unit

 

Director Moore concluded that based on the results, he recommends that the Flex Time for the FCC program be authorized with periodic audits and reconciliation of timesheets and patient visit records.

 

The Board discussed the Flex Time Program being used by the FCC Unit at the Health Department.

 

Commissioner McHugh moved to continue Flex Time for the Family Care Coordination Unit with quarterly audits and reconciliation of timesheets and patient visit records. 

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

Health Director Don Moore expressed his gratitude and admiration to those members going off the Board for the support given to the Health Department.

 

GENERAL GOVERNMENT – SHERIFF’S DEPARTMENT- PROPOSED RESOLUTION AUTHORIZING SALE OF COUNTY ISSUED SERVICE SIDE ARM (NCGS 20-187.2.A)

 

Interim County Manager Darlene Bullins presented the following proposed Resolution, which pertains to the sale of one Beretta 96, 40-caliber pistol, serial number BER352416 to Major James Wayne Joyce.  NC General Statute 20-187.2 (a) permits the County to sell service issued side arms to retiring law enforcement officers by the Board of Commissioners:

 

Resolution authorizing sale of County issued service side arm: (North Carolina General Statute 20-187.2.A)

 

WHEREAS, Major James Wayne Joyce is retiring from the Stokes County Sheriff’s Department on November 30, 2006; and

 

WHEREAS, Major James Wayne Joyce was a dedicated law enforcement officer to the citizens of Stokes County from December 3,1990 through November 30, 2006, and

 

WHEREAS, North Carolina General Statute 20-187.2 (a), permits Stokes County to donate the badge worn at no cost, and to the sell service issued side arm to retiring law enforcement officers, at a price determined by the Board of Commissioners; and

 

THEREFORE, THE BOARD OF COMMISSIONERS OF STOKES COUNTY RESOLVES THAT:

 

1.       The Sheriff of Stokes County is authorized to present to Major James Wayne Joyce his Stokes County Sheriff s Department issued badge on his retirement date at no cost.

2.       The Sheriff of Stokes County is authorized to sale a Beretta 96, 40-caliber pistol, serial number BER352416 at a set price of $1.00 to Major James Wayne Joyce after securing a permit as required by North Carolina General Statute 14-402 or 14-409.

 

Adopted this the 27th day of November 2006.

 

_______________________                                          _________________________                     

 J. Leon Inman - Chairman                            Joe Turpin - Vice Chairman

 

____________________________                _______________________________

Sandy McHugh - Commissioner                  John Turpin - Commissioner          

                                                                                                                 

____________________________                          

Jimmy Walker - Commissioner                               

Attest:          

 

                                                                       __________________________________

                                                                        Darlene M. Bullins – Clerk to the Board

 

  Major Joyce will be retiring from the Stokes County Sheriff’s Department on November 30, 2006.

 

Chairman Inman entertained a motion to approve the proposed Resolution.

 

Commissioner McHugh moved to approve the Resolution Authorizing Sale of County Issued Service Side Arm (North Carolina General Statute 20-187.2.A) to Major James Wayne Joyce.  

 

Commissioner John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – LAWSON DOCUMENTARY – COUNTY PERMISSION OF LOCATIONS

 

Interim County Manager Darlene Bullins presented the following location information received from Eric Calhoun- Business Director for Break of Dawn Productions, LLC:

               

·         Government Center (Courthouse) Stokes Family Violence

·         District Resource Center

·         Danbury Library

 

These County locations were used in the film being produced by Break of Dawn Productions, LLC for the Lawson Documentary.

 

Mr. Lawson also informed the County that the Production Company has committed 10% of the net profits to Domestic Violence Organizations starting with the Women’s Shelter in Stokes County.

 

Commissioner McHugh moved to approve the report from Break of Dawn Productions detailing the Stokes property used in the Lawson Documentary. 

 

Commissioner Walker seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – CHRISTMAS LUNCHEON

 

Interim County Manager Darlene Bullins requested direction from the Board regarding the 2006 Christmas Luncheon.  Interim Manager Bullins noted that the County had allocated $300 towards the 2005 Christmas Luncheon, the meal was catered costing county employees approximately $4.35 each.  Interim Manager Bullins also noted that the county had received $1,430.40 in fiscal year 2005-06 from the profit of the vending machines. The first quarter payment of fiscal year 2006-07 was $382.03.

 

The Board discussed the upcoming event scheduled for Wednesday, December 20th.

 

Commissioner McHugh moved to allocate $500 from the vending machine proceeds towards the 2006 Christmas luncheon. 

 

Commissioner Walker seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – DANBURY VOL. FIRE AND

RESCUE DEPARTMENT – EASEMENT OF PROPERTY

 

Commissioner McHugh expressed the need to go ahead and have a Phase I Assessment performed on the land being deeded to the Danbury Vol. Fire Department and Rescue Squad, Inc in order to provide documentation that the property is environmental clean.

 

Commissioner McHugh moved to approve the motion that the County proceed with having a Phase I Assessment done on the property being deeded to the Danbury Vol. Fire Department and Rescue Squad Inc as soon as possible. 

 

Vice Chairman Joe Turpin seconded the motion.

 

Commissioner Walker questioned who has the liability of cleaning up the property if the assessment shows contaminated soil.  County Attorney Edward Powell commented that the owner (currently owned by the County) is responsible unless there was a joint effort made between the County and the Danbury Vol. Fire Department and Rescue Squad, Inc.

 

The motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – PRESENTATION OF PLAQUE TO MICHAEL BENNETT

 

Vice Chairman Joe Turpin presented a plaque to Mr. Michael Bennett who has had perfect attendance at every meeting since 2002.  The Board commended Michael on his effort to attend all Commissioners’ meeting during the past four years.

 

Chairman Inman noted that no County funding was allocated for the plaque, private donations paid for the plaque.

 

GENERAL GOVERNMENT – GOVERNING BODY – FAREWELL

 

Commissioner McHugh, Commissioner John Turpin, and Vice Chairman Joe Turpin expressed their appreciation to the citizens of Stokes County for allowing them to serve as a Stokes County Commissioner.

 

There being no further business to come before the Board, Chairman Inman entertained a motion to recess the meeting until Friday, December 1, 2006 at 4:00 pm. 

 

Vice Chairman Joe Turpin moved to recessed the meeting until Friday, December 1st at 4:00 pm. 

 

Commissioner McHugh seconded and the motion carried unanimously.

 

_________________________                                  _____________________________

Darlene M. Bullins                                      J. Leon Inman

Clerk to the Board                                      Chairman