STATE OF NORTH CAROLINA                   )                    OFFICE OF THE COMMISSIONERS

                                                                        )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                  )                    DANBURY, NORTH CAROLINA

                                                                        )                    NOVEMBER 13, 2006

 

               

The Board of Commissioners of the County of Stokes, State of North Carolina, met for regular session at the Collinstown Community Building located at 2481 Collinstown Road in Westfield, North Carolina on Monday, November 13, 2006 at 7:00 pm with the following members present:

 

                                                                Chairman Leon Inman

                                                                Vice-Chairman Joe Turpin

Commissioner Sandy McHugh                                                   

Commissioner John Turpin

                                                                Commissioner Jimmy Walker

 

                                                                County Personnel in Attendance:

                                                                Clerk to the Board/Interim County Manager Darlene Bullins

                                                                County Attorney Edward Powell

                                                                Finance Director Julia Edwards

                                                DSS Director Jan Spencer

                                                Emergency Services Director Monty Stevens

                                                Emergency Communications Director Del Hall

                                                Support Services Supervisor Danny Stovall

                                                Solid Waste Supervisor David Nelson

 

Chairman Leon Inman called the meeting to order.

 

Commissioner Walker delivered the invocation.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

Chairman Inman opened the meeting by inviting the citizens in attendance to join the Board with the Pledge of Allegiance.

 

GENERAL GOVERNMENT –GOVERNING BODY-APPROVAL OF MINUTES

 

Chairman Inman entertained a motion to approve or amend the minutes of the October 23rd and October 24th meetings.

               

Commissioner John Turpin moved to approve the minutes of the October 23rd and October 24th meetings.

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

 

The following spoke during public comments:

 

Ms. Linda Hicks

1130 Rock Road

Madison, NC 

Re:  Defacing Signs

 

Ms. Linda Hicks expressed concerns regarding the defacing of signs during the recent election.  Ms. Hicks presented pictures to the Board for their review.  Ms. Hicks stated the following regarding the issue:

 

·         Yellow blocks with the word “yes” was placed over the word “no” on the “Vote No for Districts in Stokes County”

·         According to a local attorney, defacing the signs is a federal offense

·         These individuals do not respect the rights of others, differ an opinion in philosophy, and willing to do anything no matter how unethical or illegal to push their own agenda

·         This act was a desperate attempt to confuse voters

·         Those (including myself) who paid for the signs have a right for their opinions to be known

·         A suspect vehicle and person has been identified, evidence for finger printing has been turned over to the local Sheriff’s Department and another local law enforcement agency

·         The material used to deface the signs is used in a few facilities in this County, a professional cutting machine was also used

·         A reward fund is now being set up for anyone who provides additional information or evidence leading to the arrest and the conviction of the guilty parties in this crime

·         Republicans, Democrats, and Independents are joined in saying “Stokes County will not tolerate these tactics”

 

 

GENERAL GOVERNMENT – SOCIAL SERVICES – WORK FIRST DEMONSTRATION GRANT – NEW POSITIONS-GRANT

 

DSS Director Jan Spencer presented the following information regarding the Work First Demonstration Grant recently awarded to Stokes County Social Services Department:

 

·         Applied for the Work First Demonstration Grant in order to increase our Participation Rates in the Work First Program

·         Notification of approval – October 24, 2006

·         Two Federal Rates that states must meet

o        Required to achieve a 90% Two-Parent Participation Rate

o        Required to meet an All-Family Participation Rate of 50%

·         Stokes County’s Two-Parent Participation Rate

o        August 2006 – 50%

o        September 2006 – 0%

·         Stokes County’s All-Parent Participation Rate

o        August 2006 – 22.22%

o        September 2006 – 13.95%

·         Funding provided by the Grant will include two new positions, a van to transport clients, 3 computers with printers, furniture for offices = $99,705.29 for 2006-1007 State Fiscal Year

·         A job lab will be established for clients to use

·         Grant is renewable for up to three years, however; this depends on the DSS outcomes

·         IF NC fails to meet participation rates, NC could lose federal funding

·         No match required - no county dollars being requested

·         Main objective to raise the participation rate in Stokes County

·         DSS  Board has been notified of the funding awarded to the agency

 

DSS Director Spencer concluded by requesting the approval to accept the Work First Demonstration Grant.

 

The Board discussed the grant proposal, equipment being purchased with the grant, and the renewal up to three years.

 

Chairman Inman entertained a motion regarding the Work First Demonstration Grant.

 

Commissioner McHugh moved to approve the request to accept the Work First Demonstration Grant. 

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.              

 

GENERAL GOVERNMENT – GOVERNING BODY – 2006 HOMELAND SECURITY GRANT – VIPER PROGRAM

 

Emergency Services Director Monty Stevens presented the following information regarding the 2006 Homeland Security Grant:

 

·         2006 Homeland Security Grant will be much different than years past

·         2005 Homeland Security Grant required regionalization among the counties and emphasis was placed on Voice Interoperability Plan for Emergency Responders (VIPER) the statewide 800mHz radio system

o        Regional Counties (Stokes, Rockingham, Caswell, Surry, Yadkin, and Davie) was awarded approximately $2.5 million for the VIPER Project

o        Approximately $525 to $530 thousand is earmarked for improvements and additions to State VIPER System in Stokes County

o        That funding was reverted back to the North Carolina State Highway Patrol

o        There has been a great deal of work on Sauratown Mountain which is about 98% complete

o        Others sites will come on line summer or fall of next year

o        Current information received is the new tower will probably be placed in Sandy Ridge instead of King as previously planned, this will benefit Stokes County greatly

·         Part of the NC planned phased effort to obtain statewide interoperability, Stokes County has been selected to receive federal funding in the amount of $36,046.34 for the 2006 grant cycle

o        $29,606.40 for portable radios

o        $6,439.94 for control station to be place in Communications

·         NC Highway State Patrol is the lead agency for this project and will execute the grant on behalf of Stokes County

·         After the purchase of the equipment by the NC Highway State Patrol, the equipment will be turned over to Stokes County

 

EMS Director Stevens requested the Board’s approval to execute the Agreement which authorizes the North Carolina State Highway Patrol to purchase the equipment on behalf of Stokes County in the amount of $36,046.34.

 

The Board discussed the benefit of the tower being placed in Sandy Ridge instead of King and the 2006 Homeland Grant.

 

Chairman Inman entertained a motion regarding the 2006 Homeland Security Grant.

 

Commissioner McHugh moved to approve the request to allow the NC Highway

 

State Patrol to execute the 2006 Homeland Security Grant for the VIPER System on Stokes

 

County’s behalf.  Vice Chairman Joe Turpin seconded and the motion carried unanimously.

           

GENERAL GOVERNMENT – EMERGENCY COMMUNICATIONS –EQUIPMENT PURCHASE-EMERGENCY COMMUNICATIONS

 

Support Services Supervisor Danny Stovall presented the following information regarding the purchase of chairs for the Emergency Communications Department as requested by the Board:

 

·         Chairs are used by telecommunicators on 12 hour shifts

·         Chairs are occupied 24/7- 365 days a year

·         Need of 4 “Specialty Chairs”

·         Current Chairs are approximately 4-5 years old

·         Possible future workers’ compensation claim if not replaced

·         Communications Director Del Hall currently looking at chairs at the City of Greensboro and Davie County

·         Quotes range from $690.00 to $900.00 per chair

·         Aeron Chair has a warranty of 12 years

 

Interim County Manager Darlene Bullins presented pictures of the chairs currently being used by telecommunicators.

 

Communications Director Hall noted that he has seen the chair in Guilford County which he liked, but would like to see the chair in Davie County before making a final decision.

 

The Board discussed the need for the chairs for the Communications Department, 12-year warranty (does not include fabric) offered by Herman Miller, which will come on site for any repair, and the estimated cost for the purchase.

 

Finance Director Julia Edwards noted there was $6,224 remaining in the capital outlay contingency account.

 

Commissioner Walker questioned where the chairs related to the recent 2006/07 budget.  Director Hall noted the chairs were in the requested budget by the department, but was removed by Budget Director Thompson.

 

Chairman Inman entertained a motion regarding the requested purchase for chairs for the Communications Department.

 

Commissioner McHugh moved to approve the purchase of 4 chairs for the Communications Department up to $4,000 including shipping. 

 

Vice Chairman Joe Turpin seconded and the motion carried (4-1) with Commissioner Walker voting no against the

motion.

 

GENERAL GOVERNMENT-GOVERNING BODY – PROPOSED TELEPHONE RENTAL BIDS

 

Support Services Supervisor Danny Stovall presented the following information regarding the Telephone Rental Bids:

 

·         Bids were opened and read aloud on October 11, 2006 at 3:00 pm for furnishing telephone equipment to Stokes Family Health Center, Social Services Building, E911 Center, Jail, Government Center Complex, Ronald W. Reagan Memorial Building, Community Services Building along with the Arts Council Building

·         Bid Proposals were received from CCI Telecom, Embarq, Inter-Tel Communications, Tele-Data Services, and Versa Technologies

·         Monthly rentals cost ranged from $3,777.02 to $18,029.24

·         Each proposal was reviewed along with attending a vendor’s demonstration

·         Each vendor presented a demonstration to the County which included the Interim County Manager, employees from DSS, Health, Public Works and myself

·         All bids received have things that need to be altered, items that need to be added, and a couple of the proposals submitted contained a non-cancelable lease arrangement instead of a true rental program as specified in the RFP

·         The project was bid within the guidelines as specified in NC General Statutes 143-129

·         Proposals may be rejected for any reason determined by the Board or Governing Body to be in the best interest of the unit. However, the proposals shall not be rejected for the purpose of evading the provisions of the Article

 

Mr. Stovall concluded by recommending that the Board reject all bids and direct the Support Services Supervisor to re-bid the project using tighter specifications to ensure all proposals received are “apples” to “apples”.

 

The Board discussed the suggestion submitted by Mr. Stovall to reject all bids and re-bid to provide the best system available for the County.

 

Chairman Inman entertained a motion regarding the Telephone Rental Bids.

 

Commissioner McHugh moved to reject all bids received for furnishing telephone equipment to Stokes County and to re-bid the project. 

 

Commissioner John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT-GOVERNING BODY – SCATTERED SITE HOUSING 2007 GRANT

 

Interim County Manager Darlene Bullins presented the following information regarding the 2007 Scattered Site Housing Grant:

 

·         Support Service Supervisor Danny Stovall and I attended a 2007 Scattered

Site Housing Workshop on October 31st in Raleigh

 

·         Stokes County is an eligible recipient for the $400,000, which includes

 CDBG funded administration up to 10% of the total CDBG cost and $3,400 for

planning

·         The County is the lead entity and is required to work with all interested non-entitlement municipalities within the county

·         If the County is not interested in participating in the SSH Program, they are to contact or notify the other municipalities of their intention.

·         A non-entitlement municipality within the county can become the lead entity and receive the funds. In becoming the applicant of the record, the municipality will be responsible for implementation countywide.

·         If the local government is not participating, a formal action by the Governing Body needs to be taken.

 

Major Change:

·         All units must be selected prior to sending in the 2007 Scattered Site Housing Application that is due on March 30, 2007.

Issues for the Board's consideration:

·         Acceptance of the Grant

·         Third Party Administration

·         RFPs for selection of Third Party Administrator

·         Timeframe for selection of Third Party Administrator

 

Commissioner McHugh noted the possibility of meeting with the newly elected  Board members who would be executing this grant before the Board decided on whether to participate in the grant.

 

Interim Manager Bullins noted the Board did not have to approve the participation tonight, only the approval of sending out RFPs.  The new Board could decide when the RFPs are presented to the Board whether to participate or not.  The time is limited this year due to if the County participates, the units to be repaired must be selected prior to sending in

the 2007 Scattered Site Housing Grant that is due on March 30, 2007.

 

The Board discussed sending out RFPs for consideration.

 

Chairman Inman entertained a motion to send out RFPs for Third Party Administration of the 2007 Scattered Site Housing Grant.

 

Commissioner McHugh moved to approve the motion to allow the County to send out RFPs for Third Party Administration of the 2007 Scattered Site Housing Grant.

 

Commissioner Walker seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – DISTRICT RESOURCE CENTER - BUDGET ORDINANCE AMENDMENT #31

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #31, which is necessary to amend the General Fund to transfer funds for the Reclassification of Office Assistance II to Office Assistant III and Work Program Assistant from part time to full time.  Approved at the August 14, 2006 regular meeting.  The appropriations are to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

District Resource Center

 

 

 

100.4321.000

Salaries and Wages

 

 

$17,792.00

100.4321.020

Salaries & Wages-Part Time

$6,343.00

 

 

100.4321.090

Social Security

 

 

$175.00

100.4321.091

Medicare Tax

 

 

$45.00

100.4321.100

Retirement

 

 

$835.00

100.4321.101

401(k)

 

 

$160.00

100.4321.110

Group Insurance

 

 

$1,985.00

100.4321.111

Dental Insurance

 

 

$155.00

 

Contingency

 

 

 

100.9910.000

Contingency

$14,804.00

 

 

 

 

$21,147.00

 

$21,147.00

 

This will result in a net increase of $0.00 in the appropriations of the General Fund.

 

                Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2006-07:

 

·         Approved August 14, 2006 at the regular meeting of the Board of Commissioners

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment #31.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #31.

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY/ECONOMIC DEVELOPMENT - BUDGET ORDINANCE AMENDMENT #32

 

                Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #32, which is necessary to amend the General Fund and Capital Reserve Fund

 

to transfer funds for the VA/NW NC Regional Tourism Initiative for Stokes County.   The

 

appropriations are to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Economic Development

 

 

 

100.4920.370

Advertising

 

 

$2,500.00

 

Governing Body

 

 

 

100.4110.290

Miscellaneous

$500.00

 

 

 

 

$500.00

 

$2,500.00

 

Capital Reserve Fund

 

 

 

201.4120.000

Administration

$2,000.00

 

 

201.9810.000

Transfer to General Fund

 

 

$2,000.00

 

 

$2,000.00

 

$2,000.00

 

This will result in a net increase of $2,000.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenue will be increased:

 

Account Number

REVENUES

 Decrease

 

 Increase

100.3982.960

Transfer from Capital Reserve

 

 

$2,000.00

 

 

 

 

$2,000.00

 

                Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2006-07:

 

·         Approved by Board of County Commissioners September 11, 2006 for VA/NW NC Regional Initiative for Stokes County 

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment #32.

 

Vice Chairman Joe Turpin moved to approve Budget Ordinance Amendment #32.

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –SHERIFF’S DEPARTMENT -BUDGET ORDINANCE AMENDMENT #33

 

                Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #33, which is necessary to amend the General Fund to appropriate State Fines

 

and Forfeitures to trade in old copier for a newer copier. The appropriations are to be as

 

follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Sheriff’s Department

 

 

 

100.4310.430

Rental of Equipment

 

 

$995.00

 

 

 

 

$995.00

 

This will result in a net increase of $995.00 in the appropriations of the General Fund. To provide the additional revenue for the above, the following revenues will be increased

 

Account Number

REVENUES

 Decrease

 

 Increase

100.3301.413

State Fines & Forfeitures

 

 

$995.00

 

 

 

 

$995.00

 

                Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2006-07:

 

·         Sheriff Mike Joyce requested on October 30, 2006 to use $995 of the State Fines and Forfeitures funds to trade in a copier for a newer model

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment #33.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #33.

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

 

 

 

GENERAL GOVERNMENT–SOLID WASTE -BUDGET ORDINANCE AMENDMENT #34

 

                Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #34, which is necessary to amend the General Fund to transfer funds to

 

purchase eight (8) yard front-loading refuse containers. The appropriations are to be as

 

follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Solid Waste

 

 

 

100.4720.511

Equipment-Non Capitalized

 

 

$6,464.00

 

Contingency

 

 

 

100.9910.000

Contingency

$6,464.00

 

 

 

 

$6,464.00

 

$6,464.00

 

This will result in a net increase of $0.00 in the appropriations of the General Fund.

 

                Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2006-07:

 

·         Request from Public Works Director Jay Kinney at the quarterly review and Board of County Commissioners instructed the committee to process a budget amendment for this request

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment #34.

 

Vice Chairman Joe Turpin moved to approve Budget Ordinance Amendment #34.

 

Commissioner John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –SHERIFF’S DEPARTMENT -BUDGET ORDINANCE AMENDMENT #35

 

                Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #35, which is necessary to amend the General Fund to re-appropriate funds

 

from Fiscal year 2005-06 to purchase bulletproof vests from a grant. The appropriations are

 

to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Sheriff’s Department

 

 

 

100.4310.291

Uniforms

 

 

$2,881.00

 

 

 

 

$2,881.00

 

This will result in a net increase of $2,881.00 in the appropriations of the General Fund. To provide the additional revenue for the above, the following revenues will be increased

 

Account Number

REVENUES

 Decrease

 

 Increase

100.3991.000

Fund Balance

 

 

$2,881.00

 

 

 

 

$2,881.00

 

                Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2006-07:

 

·         Approved by the Board of County Commissioners on June 12, 2006, Budget Amendment #110

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment #35.

 

Commissioner John Turpin moved to approve Budget Ordinance Amendment #35.

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –EMERGENCY COMMUNICATIONS DEPARTMENT -BUDGET ORDINANCE AMENDMENT #36

 

                Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #36, which is necessary to amend the General Fund to transfer funds for the

 

purchase of four (4) chairs for Communications. The appropriations are to be as

 

follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Emergency Communications

 

 

 

100.4325.511

Equipment-Non Capitalized

 

 

$4,000.00

 

Contingency

 

 

 

100.9910.400

Capital Outlay

$4,000.00

 

 

 

 

$4,000.00

 

$4,000.00

 

This will result in a net increase of $0.00 in the appropriations of the General Fund.

 

                Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2006-07:

 

·         Board of County Commissioners approved to purchase chairs for Communications November 13, 2006

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment #36.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #36.

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – FINANCE – FISCAL YEAR 2005/06 AUDIT

 

Finance Director Julia Edwards informed the Board that the Fiscal Year 2005/06 Audit was submitted to the State on October 30, 2006 and was awaiting review and approval by LGC (Local Government Commission).  The Fiscal Year 2005/06 Un-Reserved  Fund Balance of $3,538,875 of 8.992%.  The Audit will be presented to the Board on December 11, 2006.

 

GENERAL GOVERNMENT – GOVERNING BODY – CONFLICT OF INTEREST – LEGAL REVIEW

 

County Attorney Edward Powell presented the following information regarding a recent issue during public comments regarding voting for appointments in which Board members receive compensation:

 

·         It is my understanding that a citizen has raised a question about the appointment of members of the Board of Commissioners to boards and commissions established by the Board and whether such appointees could serve without a conflict of interest because the Board of Commissioners had established an expense allowance or per diem amount for meetings during such service on these outside boards.

 

·         This question was raised by the Board of Commissioners and the Chairman of the Board to me in my capacity as County Attorney at the regular Board meeting on August 26, 2006, and also concerned the issue of whether a member of the Board of Commissioner should be excused from voting on such appointment.  My response then was that there was no conflict of interest in any Commissioner being appointed to such a board as the Stokes Health Services Alliance and receiving a per diem allowance or an expense allowance for each meeting.

 

·         The authority for such an opinion is found in North Carolina General Statute 153A-44.  This statute reads as follows:

 

                                § 153A-44. Members excused from voting.

 

 

 

 

 

 

Attorney Powell concluded by stating this statute provides clear direction and authority for the Board members to be allowed to serve on outside boards and commissions and to be compensated for their services just as they are legally allowed to be compensated for their services on the Board of Commissioners although they set the amounts for such by

board action.

 

Clerk to the Board Darlene Bullins requested to state the following information for the record pertaining to the tape of August 28, 2006:

 

·         Commissioner McHugh questioned if she and Commissioner Walker should abstain from the vote

·         Commissioner Walker stated that Board members did not normally abstain from voting

·         The Clerk to the Board did not state that Commissioner McHugh did not receive any compensation for the appointment as indicated in the public comments

·         The Clerk to the Board questioned if there was any financial gain for any reason in being appointed to this appointment and members being appointed do not normally abstain

·         Commissioner Walker and Commissioner McHugh both responded that there was no financial gain being appointed to this appointment

·         Chairman Inman questioned County Attorney Edward Powell if there was a conflict of interest in Commissioner McHugh and Commissioner Walker being appointed

·         County Attorney Powell responded, no

 

Chairman Inman expressed the Board’s appreciation to Attorney Powell for the clarification of the issue.

 

GENERAL GOVERNMENT – GOVERNING BODY – MEETING SCHEDULE FOR DECEMBER 2006

 

Clerk to the Board Darlene Bullins requested approval to advertise the Organizational Meeting for December 4, 2006 at 5:00 pm per General Statute 153A-39 and the County’s Rules of  Procedure (Rule 4):

a. Even-numbered Years. The board shall hold an organizational meeting at: regular meeting place at 5 pm on the first Monday in December of each even numbered year. The agenda for this organizational meeting shall be limited to induction of newly elected members of the board of county commissioners and other elected county officials and organization of the board for the ensuing year. [The organizational meeting shall be convened and concluded before the regular December meeting is convened.] The clerk to the board of commissioners shall call the meeting to order and shall preside until a chair is elected. As the second order, the board shall elect a chair and vice-chair from among its members. As the third and fourth order, the board may appoint a clerk and an attorney.

 

 

Commissioner John Turpin moved to approve the Organization meeting on Monday, December 4, 2006 – 5:00 pm.  Vice

 

Chairman Joe Turpin seconded and the motion carried unanimously.

 

The Board unanimously agreed to recess the November 27th meeting in order to approve the final minutes of the current Board.

 

GENERAL GOVERNMENT – GOVERNING BODY – PROPOSED FORESTRY STAFF RELOCATION

 

Interim County Manager Darlene Bullins requested the Board’s approval to relocate the Forestry staff to the lower floor of the Community Services Building located in Danbury.

 

DSS Director Jan Spencer has requested that the Forestry staff vacate the offices currently occupied in the DSS building.  Director Spencer is out of space for storage of records and needs the two offices currently occupied by the Forestry staff for the two new positions recently awarded by the State (Work Demonstration Grant) and approved by the Board at tonight’s meeting.

 

The County is currently working with the Forestry staff for internet connection with Cooperative Extension, which has been approved by the State, the Mapping Department for downloading maps on their hard drive, and having the offices painted and cleaned before relocating the staff.  Arrangements have been made with District Resources Center to clean up the front entrance of the lower level of the building.  If the County did not furnish space, it would be obligated to pay 40% of the rental cost.  The Forestry staff indicated that they will try to fund the installation of a phone line out of this year’s budget if possible.

 

Chairman Inman entertained a motion to approve the request to relocate the Forestry staff to the Community Services Building.

               

Commissioner John Turpin moved to approve the request to relocate the Forestry Staff to the Community Services Building. 

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – CLOSING SOLID WASTE GREENBOX SITES EARLY ON SATURDAYS

 

Interim County Manager Darlene Bullins, as requested by the Board, presented the following advantages and disadvantages regarding closing the Greenbox Sites early on Saturday afternoon: (Public Works Director Jay Kinney was unable to attend the meeting due to a scheduling conflict)

Advantages

    Eliminating trash having to be placed on the ground outside of the greenboxes which employees have to pick up and transfer back into the empty containers on Monday morning

o   This is a safety issue for solid waste employees

o   This requires all three trucks to leave the landfill at 6:30pm in order to

pick up the extra waste taken in after 4:00pm on Saturday o   Trash on the grounds on Monday mornings is also a safety issue for citizens using the sites early on Monday morning

    Eliminates the comp. time being accruing for drivers coming in early on Monday morning - savings of 312 hours = valued at $3,354 (3 drivers)

    Savings of 1,092 hours paid to site workers - estimated at the new rate effective 01-01-07 = savings of $7,229.56 annually (attachment)

    Savings of 3380 miles driven by truck drivers, which would save an estimated $4,226 for fuel, tires, etc. (attachment)

    Closing all sites would be less confusing for the citizens of the County

Disadvantages

    Citizens who normally come after 4:00 pm would have to reschedule their time to come to the site (a listing of vehicle count at the sites was presented to the Board)

 

Solid Waste Supervisor David Nelson explained to the Board that the Hanes Mills Landfill closes at 4:00 pm on Saturday.  Our trucks must leave the sites by 3:15 pm on Saturday in order to get to and unload at the Hanes Mills Landfill by 4:00 pm.  Trash is continuously being collected from 3:15 pm to 7:00 pm which causes the overflow of trash as particular sites which is left in front of the greenbox on the ground when the boxes are  full.  Greenbox Site Employees must manually pick up all this trash and throw into the greenbox on Monday morning.  Supervisor Nelson noted the need for the trucks to start at 6:30 pm on Mondays in order to catch up from Saturday’s overflow.  Trash cannot be left with garbage in the trucks overnight, could cause truck to catch on fire. 

 

Interim County Manager Bullins noted that it was the opinion the best option would be to close all sites at 4:00pm to have less confusion on what time each individual site closed and leaving some sites open could cause the overflow of trash at another site.

 

The Board discussed the advantages and disadvantages of closing the sites early at 4:00 pm on Saturdays, possible inconvenience for citizens, issue of trash being left on the parking lot when boxes are full, Hanes Mill Landfill closing at 4:00 pm, advertising in local paper to inform the public of the new hours, and possible plans for compactor site

in the Pinnacle site in the future.

 

Interim Manager Bullins noted placing the announcement on the County web site, handing out flyers at the local sites, and placing the ad in the local paper for several weeks to inform the public.

 

Chairman Inman entertained a motion regarding the closing of Solid Waste Greenbox Sites early on Saturdays.

 

Vice Chairman Joe Turpin moved to approve the closing of the Greenbox Sites at 4:00 pm on Saturdays beginning January 1, 2007. 

 

Commissioner John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – FILMING AT THE OLD PRISON CAMP LOCATION

 

Clerk to the Board Darlene Bullins introduced Mr. Carroll Dalton who recently performed as a guard in the movie that was filmed at the Old Prison Camp Location.  Mr. Dalton along with Buford Jessup and Wayne Joyce (all from the Asbury Community) was in the movie.

 

GENERAL GOVERNMENT – GOVERNING BODY – DANBURY VOL. FIRE AND

RESCUE DEPARTMENT – EASEMENT OF PROPERTY

 

Commissioner John Turpin informed the Board of a recent inquiry received from the Danbury Vol. Fire Department regarding an easement of county property where the Department’s propane and fuel tanks presently are located.

 

Chairman Inman requested Commissioner John Turpin to obtain the necessary information for the Board’s consideration at the November 27th meeting.

 

GENERAL GOVERNMENT – GOVERNING BODY – COLLINSTOWN COMMUNITY

 

The Board expressed their appreciation to the Collinstown Community for the invitation to hold tonight’s meeting.

 

 

There being no further business to come before the Board, Chairman Inman entertained a motion to adjourn the meeting. 

 

Commissioner John Turpin moved to adjourn the meeting.  

 

Vice Chairman Joe seconded and the motion carried unanimously.

 

 

_________________________                                  _____________________________

Darlene M. Bullins                                      J. Leon Inman

Clerk to the Board                                      Chairman