STATE OF NORTH CAROLINA                   )                    OFFICE OF THE COMMISSIONERS

                                                                        )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                  )                    DANBURY, NORTH CAROLINA

                                                                        )                    OCTOBER 9, 2006

 

 

The Board of Commissioners of the County of Stokes, State of North Carolina, met for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan Memorial Building (Administrative Building) located in Danbury, North Carolina on Monday, October 9, 2006 at 7:00 pm with the following members present:

 

                                                                Chairman Leon Inman

                                                                Vice-Chairman Joe Turpin

Commissioner Sandy McHugh                                                   

Commissioner John Turpin

                                                                Commissioner Jimmy Walker

 

                                                                County Personnel in Attendance:

                                                                Clerk to the Board/Interim County Manager Darlene Bullins

                                                                County Attorney Edward L. Powell

                                                                Finance Director Julia Edwards

                                                Public Works Director Jay Kinney

                                                Economic Development Director Ron Morgan

Support Services Supervisor Danny Stovall

GIS/Mapping Administrator Jake Oakley

Cooperative Extension Director Jack Loudermilk

 

 

Chairman Leon Inman called the meeting to order.

 

Commissioner Walker delivered the invocation.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

Chairman Inman opened the meeting by inviting the citizens in attendance to join the Board with the Pledge of Allegiance.

 

GENERAL GOVERNMENT –GOVERNING BODY-APPROVAL OF MINUTES

 

Chairman Inman entertained a motion to approve or amend the minutes of the September 25, 2006 meeting.

               

Commissioner John Turpin moved to approve the minutes of the September 25th  meeting.   

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –GOVERNING BODY-APPROVAL OF AGENDA

 

Clerk to the Board Darlene Bullins informed the Board that Emergency Communications Director Del Hall had requested to pull Item B (under new business) –Funding Request from the agenda and that Emergency Medical Services Director Monty Stevens had also requested to pull Item C (under new business) –Funding Request from the agenda.

               

Chairman Inman entertained a motion to approved the agenda deleting the requested two items (under new business) Item B & Item C.

 

Vice Chairman Joe Turpin moved to approve the amended agenda. 

 

Commissioner John Turpin seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

 

The following spoke during public comments:

 

Jerry Rutledge

PO Box 617

Walnut Cove, NC  27052

Re:  Dump in Walnut Cove

 

Mr. Rutledge spoke concerning the proposed C&D Landfill.  Mr. Rutledge had the following four (4) questions for the Board:

 

 

 

 

1.      There is an area south of the proposed site on Highway #311 - 383 acre tract owned by D.H. Griffin Construction Company-which was turned down about 18 months ago for a landfill - Why turn down a private enterprise in the area and later be followed by a public facility?

2.      Is the land still owned by D.H. Griffin and will a permit be given to have a private landfill in the same area – possibly having two landfills in the same area?

3.       What other alternatives are still out there?

4.      What funds and total amount has been spent from the enterprise in preparation for the purchase of the land?

 

Mr. Rutledge concluded that he feels this is one of the most important decisions facing

Stokes County.

 

Gary Alley

1069 Pack Road

Walnut Cove, NC  27052

Re:  Landfill

 

Mr. Alley spoke regarding the proposed C& D Landfill and the recent article in the Winston Salem Journal newspaper.  Mr. Alley noted the recent illegal purchase of land by the City of Winston Salem in Stokes County and the fact that the contract on the proposed site was running out on September 22nd.  Mr. Alley noted that the County should not ignore the fact that the City of Winston Salem illegally purchased land in Stokes County.  The Board should look at “what is right” and “what is wrong”.  The County should not join in with Forsyth County, if it is wrong for Forsyth County, it is wrong for Stokes County.  Mr. Alley also noted that a garbage liner was bought by Forsyth County for a landfill like Hanes Mill.  Mr. Alley encouraged the Board to do what is morally right.

 

GENERAL GOVERNMENT – WATER/SEWER CONSTRUCTION PERMITS - THE RETREAT AT HANGING ROCK

 

Public Works Director Jay Kinney presented the applications for Water and Sewer Line Construction Permits for The Retreat at Hanging Rock (a residential subdivision) proposed for the Town of Danbury for the Board’s review and consideration.

 

Mr. Kevin Davie, Engineer for Allied Design Inc. and Public Works Director Jay Kinney presented the following information to the Board regarding the applications for the permit:

 

·         20 home sites proposed for the project on the property

·         Homes will be log cabins and will be available for rent

·         Applications for the water and sewer will be sent to the State for approval

·         Proprietor out of Miami, Florida

·         Property will have circular lots approximately ½ acre

·         Gravity fed sewer – no pumps

·         Sewer lines are on the same side of the homes – will not have to cross the creek

·         Common areas will be left throughout the property approximately 30 acres

·         Current Water & Sewer systems will be able to accommodate the extra homes

·         Homes will add about 7-8% more capacity to the sewer system which brings the system to about 39% capacity

·         Owner of the water and sewer systems must sign the application for permits

·         Planning Board of Danbury has approved the project

·         Other required permits have been obtained and approved

 

 

The Board discussed the application for permits presented to the Board for the Retreat at Hanging Rock, available of water and sewer for the area, future needs of the water and sewer systems, possible annexation to the Town of Danbury, and specifications of materials being used for the lines.

 

Vice Chairman Joe Turpin moved to approve issuance of the application for Water Line and Sewer Line Construction Permits for the Retreat at Hanging Rock in the Town of Danbury. 

 

Commissioner Walker seconded and the motion carried unanimously.

 

(a copy of the permit applications will be retained by the Clerk to the Board)

 

GENERAL GOVERNMENT – STOKES COUNTY WATER/SEWER UPDATE/REQUEST FOR FUNDING

 

Public Works Director Jay Kinney presented a Water and Sewer Update and a proposal for Water Resource Needs Assessment and Groundwater Resource Evaluation and Development in Stokes County.  (Chairman Wayne Smart and Member Arzell Montgomery –Water and Sewer Authority was present for the agenda item) (Project Hydrogeologist

Charles G Pippin- Golder Associates Inc. was also present for the agenda item)

 

Director Kinney noted the following overview:

 

·         Water & Sewer Authority has been working to move water within Stokes County to provide water to areas with bad/contaminated water or limited water

·         Key projects and visions being considered by the Stokes County Water and Sewer Authority

o        Dan River Withdrawal Project to take water from the Dan River, treating the water, and taking water to the Rockingham County Line and bringing water to Walnut Cove

o        Providing water from Walnut Cove to the Rockingham County

o        Acquiring land for community supply wells near the Dan River and in the Germanton community

o        Eliminating the need to purchase water from Forsyth County

o        Sewer lines from Germanton to Walnut Cove

o        Proposals were reviewed by the Water and Sewer Authority

o        Services of this type do not have to go out for bids

o        Golder Associates was chosen for the needs assessment

o        Needs Assessment must be completed in order to be competitive in obtaining grant funding

o        County Funding Request = $47,250

o        Water and Sewer will provide $10,000

o        Total Project Cost - $57,250

 

Mr. Pippin presented a brief overview of the Water Resource Needs Assessment and Groundwater Resource Evaluation and Development for Stokes County:

 

·         Assessment will assist Stokes County in evaluating the feasibility of developing new capacity for water supply within the Dan River watershed

·         Understanding that Stokes County would like to develop up to 4 million gallons per day of new capacity to serve present and future water supply needs

·         Understanding that Stokes County’s long term plan is to permit and develop a new surface water intake and water treatment plant on the Dan River

·         Understanding that Stokes County is also interested in evaluation the feasibility of developing an interim groundwater supply to meet short term water supply needs

·         Assessment will focus on the entire county

·         First and most important aspect of the project is to project future water demands to establish and quantify Stokes County’s need for additional water supply capacity

·         Most grant applications will be rejected if there is not an needs assessment for the County

 

 

·         Phase 1 – Needs Assessment = $18,500

o        Task 100 – Background Research

o        Task 101 – Existing Conditions

o        Task 102 – Population Growth Projections

o        Task 103 – Estimated Water Need based on Average per Capita Use

o        Task 104 – Future Demands and Short Falls

o        Task 105 – Overview of Factors Affecting Water Supply Development

o        Task 106 – Alternative Aspects

o        Task 107 – Recommendations

o        Task 108 – Draft and Final Phase I Report Submittal

o        Task 109 – Project Coordination and Management

o        Estimate of Completion of Phase 1 and 2 is 90 days following authorization to proceed

·         Phase 2 – County Wide Groundwater Resource Assessment = $16,750

o        Task 201 – File Review and Interview with Local Well Drillers

o        Task 202 – Development of A GIS Base Map

o        Task 203 – Geologic Field Mapping and Fracture Fabric Analysis

o        Task 204 – Fracture Trace Analysis

o        Task 205 – Selection of Favorable Groundwater Exploration Areas

o        Task 206 – Draft and Final Phase I Report Submittal

o        Task 207 – Project Coordination Management

o        Estimate of Completion of Phase 1 and 2 is 90 days following authorization to proceed

·         Phase 3 – Detailed Investigation of Potential Targets = $22,000

o        Task 301- Work plan Development and Property Access

o        Task 302 – Electrical Resistivity Imaging

o        Task 303 – Data Analysis and Geophysical Investigation Report

o        Task 304 – Water Well Specifications

o        Estimate of Completion of Phase 30–60 days following after property access agreements have been established by the County

 

The Board discussed the County’s present water and possible future needs, water and  sewer viable for economic growth in the County, funding not in the fiscal year 2006-07 budget, bidding out the project for competitive bids, the need for needs assessment, current contingency account balances, and funding being available in the economic development

contingency ($60,000 available).

 

Commissioner Walker noted that this needs assessment is not an emergency basis and could not consider this funding request until after the Budget Expenditure/Revenue Review, which is scheduled for Tuesday, October 24, 2006. 

Commissioner Walker also noted that this proposed project should be considered with all other projects and should have

RFPs for bids for this amount of funding $57,250.

 

Vice Chairman Joe Turpin noted the repeated question asked at a recent water and sewer funding work session sponsored by Congresswoman Virginia Foxx was if the County had a needs assessment.

 

Vice Chairman Joe Turpin moved to approve Golder and Associates for the Proposal for Water Resource Needs Assessment and Groundwater Resource Evaluation and Development for Stokes County. 

 

Commissioner McHugh seconded the motion.

 

The Board continued further discussion regarding the proposal.

 

Chairman Wayne Smart – Water and Sewer Authority noted the need for this needs assessment, possible grants that were available, not able to acquire large funding grants, the possibly of loosing the right to take water from the Dan River, and the importance of evaluating the entire county all at the same time. 

 

Chairman Smart concluded that water and sewer is needed for economic development and growth in Stokes County.

 

Chairman Inman reiterated with Chairman Smart that the proposed needs assessment would be for the entire county.

 

Finance Director Julia Edwards confirmed that there was $60,000 in the Economic Development Contingency Line Item.

 

Economic Development Director Ron Morgan noted that there was no pending projects at this time, the economic development contingency was set up by the Budget Director as a contingency account.

 

The motion carried (4-1) with Commissioner Walker voting against the motion.

 

GENERAL GOVERNMENT – SOLID WASTE – COLLECTION AND TRANSFER OF SOLID WASTE/INFORMATIONAL

 

Public Works Director Jay Kinney presented the following information regarding transferring solid waste into the County Facility at Quaker Gap:

 

·         Issue of waste being blown out onto the highway and citizens’ yards while enroute to Quaker Gap facility and Greenbox sites

·         At this time, the County does not regulate that waste being secured or tarped before entering the facilities

·         Some facilities around the state require waste to be tarped while others do not

·         Recent complaints have been received by the County regarding waste being blown from trucks that are taking waste to the Quaker Gap facility

·         4 surroundings counties (Guilford, Forsyth, Rockingham, and Yadkin Counties) do have regulations

·         Guilford and Forsyth Counties will not receive waste unless it is tarped

·         Rockingham and Yadkin Counties are not enforcing this regulation at this time

·         2 surrounding counties (Surry and Davie) do not have any regulations at this time

·         Solid Waste is continuing to increase each month

 

 

The Board discussed the issue regarding the current complaints being received from the residents.

 

Chairman Inman with full consent of the Board directed the Public Works Director to research the surrounding counties regulations/ordinances and make a recommendation to the Board regarding transportation of solid waste to the county facilities.

 

GENERAL GOVERNMENT – GOVERNING BODY – CENTERPOINT QUARTERLY UPDATE

               

CEO Betty Taylor and Medical Director Dr. Nena Lekwauwa – CenterPoint were present for the CenterPoint Quarterly Update.

 

                Ms. Taylor presented the following overview:

 

·         First Opinion Waiver for July, August, and September

o        Hospital referrals (HR)  = 15

o        Jail referrals  = 23

o        Average time HR = 80 minutes

o        First Opinion Waiver running smoothly at the current time

·         Consumers Served

o        Unduplicated number of consumers served in Stokes, Davie and Forsyth Counties by CenterPoint’s largest state funded provider-Daymark has increased by more than 135% since February with no increase in funding (1168 consumers per month in February to 2751 per month in August)

·         Number of consumers served in Stokes County by all state funded providers is increasing (tracking to determine where the increase is at)

o        July = 240

o        August = 273 (14% increase)

o        September = 212 (incomplete data/undetermined increase)

·         Consumers Entering Services

o        Those needing services enter through a telephonic screening called Screening/Triage/Referral (STR)

o        During the screening, a consumer’s need is evaluated as being emergent (needs care within 2 hours); urgent (needs care within 48 hours); and routine(needs to be seen within 7 days)

o        July, August, and September STR data for Stokes residents as follows:

§         327 new consumers screened

§         70% have mental health issues

ü       75 with emergent needs

ü       16 with urgent needs

ü       236 with routine needs

·         Services Announcement

o        Community continues to struggle with the realities of the impacts of the current state of mental health reform

o        Consumers and their advocates daily seek care in a transitional system that is confusing, over-extended, and under-funded

o        CenterPoint continues to monitor access and utilization of funds from the federal level, the state, and the counties

o        Currently providers are experiencing an increase number of new consumers requiring funding through IPRS (state funding) where the costs of essential services are not adequately reimbursed

o        Without adequate reimbursement, providers cannot increase staff to meet the needs of the expanding numbers of consumers

o        CenterPoint has communicated to the State that the demands in their system across the three counties are such, that CenterPoint will not be in compliance for routine individuals needing to be seen with (7) days

o        As the LME, CenterPoint has the responsibility to lead in making tough decisions based on facts, clinical guidance, and financial facts

o        CenterPoint will take the following steps immediately:

 

§         IPRS service priorities in ranked order for all consumers regardless of disability or age are:

a.       Emergency Services

b.       Psychiatric access

c.       Hospital care/partial hospital

d.       Group therapy

e.       Community support

§         Group therapy

a.       Schizoid, Paranoid, and Schizotypal personality disorders

b.       Impairment in reality testing to the extent that the individual is unable to function in a group setting

c.       Individuals who are disruptive in group as a result of their psychiatric condition (excluding cluster B personality disorders)

d.       Individuals for whom the group process is too stimulating

§         Community Support shall be authorized only where the following is demonstrated:

a.       SPMI (severely and persistently mentally ill) with no support

b.       First level psychotic break

c.       Child being placed in high level residential facility

d.       Hospital discharge

§         Ongoing Community Support shall be authorized only where:

a.       Focused on two of nine domain areas with one being seeking qualifying for alternative funding streams;

b.       Amounts capped under benefit design and automatic authorization process

 

Ms. Taylor stated to increase access, a safety net of psychiatric services will be established under the direct control of CenterPoint.  Next week, CenterPoint’s Medical Director, Dr. Lena Lekwaua, will provide diagnostic assessments for new consumers as a first step in defining the scope of psychiatric staffing to be implemented by CenterPoint and being able to get first hand information

 

Ms. Taylor noted that the Transportation Program is working great.

 

Ms. Taylor noted the current status of the mental health in Stokes County:

 

·         CenterPoint can serve those who fall in the categories of emergent or urgent needs

·         CenterPoint can not timely serve those who need to be seen for routine needs which should be seen within a week

·         The Board could hear about a waiting list or delays in scheduling an appointment 

·         People are going to be receiving the bare minimum of services

·         The main goal is to stabilize

·         Majority of consumers are getting adequate care

·         Stokes County probably felt the impact about a month

·         Larger Counties such as Davie and Forsyth is currently feeling the impact

·         Two things that are essential: 1. Adequate supply of psychiatrics so anyone needing services could be timely done and to have those psychiatrics be able to work for major and small providers  2. The need for inpatient psychiatric

capacity, which would reduce hospitalization in the state hospital.

 

Ms. Taylor concluded that the process of monitoring, evaluating, and making further adjustments on service delivery will continue so that priorities are met and consumers are stabilized to the maximum extent possible.  Ms. Taylor also confirmed that there would be no changes in Stokes County regarding to Truimph and Daymark in their current locations.

 

The Board discussed current status of services being provided to the consumer, what it will take to get services where they need to be, and CenterPoint being the safety net to make sure that consumers received the needed services.

 

The Board expressed appreciation to Ms. Taylor for the hard work being done regarding the First Opinion Waiver and CenterPoint taking a strong step to ensure that services are being provided to the consumers.

 

GENERAL GOVERNMENT – GOVERNING BODY – DANBURY FIRE DEPARTMENT – EQUIPMENT REQUEST

 

Rescue Captain Vance Bullins- Danbury Volunteer Fire Department and Rescue Squad presented a request to purchase two Phillips Heartstart FRx Defibrillators ($3,224.98) to replace their old and outdated units.  Captain Bullins has received approval from the Stokes County Fire Commission and the Stokes County Fire & Rescue Association for the purchase.  Captain Bullins noted that these items were not anticipated during the budget process.

 

Commissioner John Turpin moved to approve the purchase of two Phillips Heartstart FRx  Defibrillators for the Danbury Volunteer Fire Department. 

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – ECONOMIC DEVELOPMENT UPDATE

 

Economic Development Director Ron Morgan presented the following videos which portrays attractions and a video portraying historical preservation in Stokes County:

 

·         Visitstokesnc.com

·         Sheppard Mill’s – A Stokes County Treasure

 

conomic Development Director Morgan concluded by urging members to visit the website: visitstokesnc.com

 

GENERAL GOVERNMENT – COOPERATIVE EXTENSION – MEMORANDUM OF UNDERSTANDING

 

Interim County Manager Darlene Bullins presented the proposed Memorandum of Understanding (MOU) between Stokes County and NC Cooperative Extension.  The new MOU is a combination of two former documents, but other than that, does not differ significantly from the existing MOU.  A significant change in the MOU is that it begins to move all Cooperative Extension employees to one uniform payroll system, but retains the option for counties to continue to control their portion of salary increases.  The new document requires all Cooperative Extension new hires to be pay rolled through either NCSU or NCA&TSU and current Extension employees to be implemented during open enrollment periods in Fall 2006 and Fall 2007 with the effective date being January of the following year.  Stokes County Cooperative Extension employees are already pay rolled through NCSU.

 

Vice Chairman Joe Turpin moved to approve the proposed Memorandum of Understanding between Stokes County and NC Cooperative Extension. 

 

Commissioner McHugh seconded and the motion carried unanimously.

 

(a copy of the Memorandum of Understanding will be retained by Stokes County and theCooperative Extension office)

 

Director Jack Loudermilk updated the Board regarding the recent fair and Farmers’ Markets.

 

GENERAL GOVERNMENT – GOVERNING BODY – SEWER FUND UPDATE-R&A LABORATORIES EVALUATION

 

Public Works Director Jay Kinney presented the following information from the recent evaluation of the Regional Sewer System conducted by R&A Laboratories:

 

·         R&A Laboratories does the water testing for the Town of Danbury

and manages the Treatment Plant for the County

·         Regional Sewer System has been in operation since 1995

·         Projected routine operating cost for the next 5-6 years estimated to be $170,000

·         Projected equipment repair or replacement cost for the next 5-6 years estimated to be $80,000

·         Currently running 30,000 gallons through the system daily

·         System is only at 30% capacity and adding on the new development in Danbury would increase capacity to an estimated 38-39% capacity

·         $15,600 is paid annually for contractual services to R&A Laboratories for managing the system

·         Once the system gets to an 80,000 gallon level, plans will have to be submitted to the state to increase the system

·         Tap fee is $1500

 

 

The Board discussed the Regional Sewer System, the deficiency currently facing the County, and the six options recently presented to the Board for a rate increase.

 

Finance Director Julia Edwards explained that each proposed option detailed the amount of additional revenue the increase would create, the yearly operating expense of $65,000, and the current deficiency of $36,426.19 as of June 30, 2006.  The rate increase is calculated to be implemented January 1, 2007. 

 

Finance Director Julia Edwards noted that the debt for the system would be retired in the 2015/2016 fiscal year.

 

 Commissioner John Turpin moved to advertise for a public hearing for option 4 for the October 23rd meeting.

 

Vice Chairman Joe Turpin seconded the motion.

 

Commissioner Walker expressed concerns with Option 4, which he feels puts the most burden on the average taxpayer who does not use the system as much, the biggest users of the system are the County facilities and the hospital. 

 

Commissioner Walker favors Option 6.

 

Option 4 will increase the revenue $45,795 annually.

 

The motion carried (4-1) with Commissioner Walker voting against the motion.

 

GENERAL GOVERNMENT – GOVERNING BODY - BUDGET ORDINANCE AMENDMENT #27

 

                Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #27, which is necessary to amend the General Fund to appropriate funds from

 

the Rural Development Grant to extend the water line down Denny Road.  The

 

appropriations are to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

100.4931.002

Sauratown Waterline Project

 

 

$63,486.00

 

 

 

 

$63,486.00

 

This will result in a net increase of $63,486.00 in the appropriations of the General Fund. To provide the additional revenue for the above, the following revenues will be increased:

 

 

Account Number

REVENUES

 Decrease

 

 Increase

 

General Fund

 

 

 

100.3301.264

Rural Development Grant

 

 

$63,486.00

 

 

 

 

$63,486.00

 

                Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2006-07:

 

·         Extension of water line funded by the Rural Development Grant approved by the Board of County Commissioners and Stokes County Water & Sewer Authority

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment #27.

 

Vice Chairman Joe Turpin moved to approve Budget Ordinance Amendment #27.

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – TAX ADMINISTRATION - BUDGET ORDINANCE AMENDMENT #28

 

                Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #28, which is necessary to amend the General Fund to re-appropriate funds for

 

the Tax Office software project.  The appropriations are to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Tax Administration

 

 

 

100.4140.510

Equipment

 

 

$44,079.00

 

 

 

 

$44,079.00

 

This will result in a net increase of $44,079.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenue will be increased:

 

Account Number

REVENUES

 Decrease

 

 Increase

100.3991.000

Fund Balance

 

 

$44,079.00

 

 

 

 

$44,079.00

 

 

                Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2006-07:

 

·         Brought forward from Fiscal Year 2005-06-Project is not completed

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment #28.

 

Commissioner John Turpin moved to approve Budget Ordinance Amendment #28.

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –SPECIAL APPROPRIATION -BUDGET ORDINANCE AMENDMENT #29

 

                Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #29, which is necessary to amend the General Fund to appropriate funds

 

from Economic Development contingency for the Stokes County Water and Sewer

 

Authority to complete a Water Resource Needs Assessment along with a Groundwater

 

Resource Evaluation and Development. The appropriations are to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Special Appropriation

 

 

 

100.4931.004

Stokes County Water/Sewer

 

 

$47,250.00

 

 

 

 

 

 

Contingency

 

 

 

100.9910.700

Economic Development

$47,250.00

 

 

 

 

$47,250.00

 

$47,250.00

 

This will result in a net increase of $00.00 in the appropriations of the General Fund.

 

                Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2006-07:

 

·         Request from Stokes County Water & Sewer Authority for funding of the assessment of $47,250 from the County and $10,000 from the Water and Sewer Authority.

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment #29.

 

Vice Chairman Joe Turpin moved to approve Budget Ordinance Amendment #29.

 

Commissioner John Turpin seconded and the motion carried (4-1) with Commissioner

 

Walker voting against the motion.

 

GENERAL GOVERNMENT–SERVICE DISTRICT FUND -BUDGET ORDINANCE AMENDMENT #30

 

                Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #30, which is necessary to amend the Service District Fund to appropriate

 

fund balance to replace two (2) Defibrillators for Danbury Volunteer Fire Department. The

 

appropriations are to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Service District Fund

 

 

 

209.4340.002

Danbury Vol. Fire Dept.

 

 

$3,225.00

 

 

 

 

$3,225.00

 

This will result in a net increase of $3,225.00 in the appropriations of the Service District Fund. To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

REVENUES

 Decrease

 

 Increase

 

Service District Fund

 

 

 

209.3991.000

Fund Balance

 

 

$3,225.00

 

 

 

 

$3,225.00

 

                Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2006-07:

 

·         Request approved by the Stokes County Fire & Rescue Association

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment #30.

Commissioner John Turpin moved to approve Budget Ordinance Amendment #30.

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – STOKES COUNTY PLANNING BOARD-APPOINTMENT

 

Chairman Inman informed the Board of the following vacancies on the Stokes County Planning Board:

 

·         Quaker Gap

 

Interim Manager Darlene Bullins informed the Board that Mr. Garrett Meadows who was nominated at the September 25th meeting to serve on the Planning Board representing the Quaker Gap Township did not live in the Quaker Gap Township.

 

Commissioner McHugh nominated L. G. Tilley. Mr. Tilley can be considered at the October 23rd meeting.

 

GENERAL GOVERNMENT – STOKES AGING PLANNING COMMITTEE – APPOINTMENTS

 

Chairman Inman presented the following recommendations from the Stokes County Aging Planning Committee to serve a one year term beginning October 2006:

 

1.       Margaret Arey, Hospice of Stokes County

2.       Lou Charland

3.       Rebecca Warren- Stokes Family Health Department

4.       Vicky East – Walnut Cove Senior Center

5.       Louise Flynt

6.       Bill Greenwood

7.       James Joyce – Stokes County Sheriff’s Department

8.       Janelle Kent – NC Cooperative Extension

9.       Helen Mallard

10.    Lynn Martens – Stokes County Senior Services

11.    Clinard Merritt

12.    Jacque Nuckols

13.    Rachel Richardson

14.    Jan Spencer – Stokes County Social Services

15.    Barbara Watkins – YVEDDI

16.    Madeline Watkins

17.    Dean Burgess, Area Agency on Aging

 

Commissioner McHugh nominated the following to serve on the Stokes County  Aging Planning Committee:

 

1.   Margaret Arey, Hospice of Stokes County

2.   Lou Charland

3.   Rebecca Warren- Stokes Family Health Department

4.   Vicky East – Walnut Cove Senior Center

5.   Louise Flynt

6.   Bill Greenwood

7.   James Joyce – Stokes County Sheriff’s Department

8.   Janelle Kent – NC Cooperative Extension

9.   Helen Mallard

10. Lynn Martens – Stokes County Senior Services

11. Clinard Merritt

12.  Jacque Nuckols

13.  Rachel Richardson

14.  Jan Spencer – Stokes County Social Services

15.  Barbara Watkins – YVEDDI

16.  Madeline Watkins

17.  Dean Burgess, Area Agency on Aging

 

These nominations can be considered at the October 23rd meeting.

 

GENERAL GOVERNMENT – GIS/MAPPING – DATA CONVERSION –E911 FISCAL YEAR 2006-07

 

Support Services Supervisor Danny Stovall presented the following regarding the GIS Data Conversion: (GIS/Mapping Administrator Jake Oakley was also in attendance for the agenda item)

 

·         Quote received from Highland Mapping – Banner Elk in the amount of

$29,835.00 for consulting services necessary to convert Stokes County

GIS database

·         IT Director Dianna Fulp has reviewed the proposal and has no reservations

concerning contracting with Highland Mapping

·         Competitive bidding laws do not cover service contracts other than those

for construction or repair work

·         County Policy requires the Support Services Supervisor to bring any

proposed service contract over $25,000 to the Board for approval

·         Funding for this service was approved in the E911 2006-07 budget

·         The E911 Budget Committee did approve this as the number one project

 

 

GIS/Mapping Jake Oakley explained the need for the conversion and exactly how the conversion would benefit Stokes County.

 

Vice Chairman Joe Turpin moved to approve Highland Mapping for the consulting services for Data Conversion, Custom Application Development, and On-Site Training at a cost of $29,835.00. 

 

Commissioner John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT–EMERGENCY COMMUNICATIONS–FUNDING REQUEST

 

Emergency Communications Director Del Hall requested that the funding request agenda item be pulled from the agenda.  The Board voted unanimously to amend the agenda  (at the beginning of the meeting) to eliminate the Emergency Communications Funding Request from tonight’s agenda.

 

GENERAL GOVERNMENT–EMERGENCY MEDICAL SERVICES–FUNDING REQUEST

 

Emergency Medical Services Director Monty Stevens requested that the funding request agenda item be pulled from the agenda.  The Board voted unanimously to amend the agenda (at the beginning of the meeting) to eliminate the Emergency Medical Services Funding

Request from tonight’s agenda.

 

GENERAL GOVERNMENT – GOVERNING BODY – LEAGUE OF GOVERNMENTS

 

Interim County Manager Darlene Bullins informed the Board that the County would be hosting the League of Government meeting on Thursday, October 26th at 6:30 pm.

 

GENERAL GOVERNMENT – GOVERNING BODY – BULK SHIPMENTS OF GASOLINE

 

Commissioner John Turpin requested information regarding buying gasoline in bulk supply.

 

Support Services Supervisor Danny Stovall stated that the County buys a tanker load each trip.

 

CLOSED SESSION

 

Chairman Inman entertained a motion to enter into closed session to consult with the Attorney employed or retained by the Public Body in Order to preserve the attorney-client privilege between the Attorney and the Public Body, which privilege is hereby

acknowledged, and to consider and give instructions to an attorney concerning the handling or settlement of a claim, judicial action, mediation, arbitration, or administrative procedure pursuant to G.S. 143-218.11(3).

 

Vice Chairman Joe Turpin moved to enter into closed session to consult with the Attorney employed or retained by the Public Body in Order to preserve the attorney-client privilege between the Attorney and the Public Body, which privilege is hereby

acknowledged, and to consider and give instructions to an attorney concerning the handling or settlement of a claim, judicial action, mediation, arbitration, or administrative procedure pursuant to G.S. 143-218.11(3). 

 

Commissioner John Turpin seconded and the motion carried unanimously.

 

The Board returned to the regular meeting of October 9, 2006.

 

 

There being no further business to come before the Board, Chairman Inman entertained a motion to adjourn the meeting. 

Commissioner John Turpin moved to adjourn the meeting. 

 

Commissioner McHugh seconded and the motion carried unanimously.

 

 

_________________________                                  _____________________________

Darlene M. Bullins                                      J. Leon Inman

Clerk to the Board                                      Chairman