STATE OF NORTH CAROLINA                   )                    OFFICE OF THE COMMISSIONERS

                                                                        )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                  )                    DANBURY, NORTH CAROLINA

                                                                        )                    SEPTEMBER 25, 2006

 

The Board of Commissioners of the County of Stokes, State of North Carolina, met for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan Memorial Building (Administrative Building) located in Danbury, North Carolina on Monday, September 25, 2006 at 7:00 pm with the following members present:

 

                                                                Chairman Leon Inman

                                                                Vice-Chairman Joe Turpin

Commissioner Sandy McHugh                                                   

Commissioner John Turpin

                                                                Commissioner Jimmy Walker

 

                                                                County Personnel in Attendance:

                                                                Clerk to the Board/Interim County Manager Darlene Bullins

                                                                County Attorney Edward L. Powell

                                                                Finance Director Julia Edwards

                                                Program Director Lynn Martens – Senior Services

                                                Health Director Don Moore

                                                Tax Administrator Wren Carmichael

Support Services Supervisor Danny Stovall

Vehicle Maintenance Supervisor Elwood Mabe

Sheriff Mike Joyce

Jail Captain Craig Carico

                                                                               

Chairman Leon Inman called the meeting to order.

 

Commissioner Walker delivered the invocation.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

Chairman Inman opened the meeting by inviting the citizens in attendance to join the Board with the Pledge of Allegiance.

 

PUBLIC HEARING – PROPOSED SEWER RATE INCREASE – STOKES COUNTY REGIONAL SEWER SYSTEM

 

Chairman Inman opened the Public Hearing for the Proposed Sewer Rate Increase for the Stokes County Regional Sewer System.

 

Clerk to the Board Darlene Bullins presented Board members with a letter from Executive Director Mike Alley - Environmental Health for Stokes Reynolds Memorial Hospital, Inc.

 

Mr. Alley noted the following concerns regarding the proposed rate increase:

 

               

·         78% percent increase- how can it be justifiable

·         Increase of approximately $54,000 per year operating costs for SMRH

·         Hardship for the hospital

 

Mr. Alley requested that the Board consider all options and evaluate them carefully prior to placing the burden on the hospital facility.

 

Chairman Inman closed the Public Hearing.

 

PUBLIC HEARING – PROPOSED PLAN REVIEW FEES FOR NEW FOOD AND TRANSITION OF SERVICE ESTABLISHMENTS

 

Chairman Inman opened the Public Hearing for the Proposed Plan Review fees for New Food Service Establishment and Transition (Change of Ownership) of Food Services Establishments.

 

There were no public comments.

 

Chairman Inman closed the public hearing.

               

GENERAL GOVERNMENT –GOVERNING BODY-APPROVAL OF MINUTES

 

Chairman Inman entertained a motion to approve or amend the minutes of the September 11, 2006 meeting.

 

Commissioner John Turpin moved to approve the minutes of the September 11th  meeting.    

 

Commissioner McHugh seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

The following spoke during public comments:

 

Mike Callaghan

1070 Forest Dweller Road

Germanton, NC  27019

Re:  Disorder on Greenvalley Road

 

Mr. Callaghan expressed concerns on the lawlessness that has descended on their neighborhood.   Mr. Callaghan noted the following regarding his neighborhood:

 

§         Unlicensed drivers on public roads

§         Minors driving unlicensed, uninsured, and unregistered vehicles on public roads

§         Threatened on own property

§         Operation of four wheelers on public roads

§         Problems- laws and regulations have been ignored for far too long leading to an environment where respect for the law and order have evaporated

§         Laws must be enforced

§         Those hired must know to enforce regulations in all areas of the county

 

Mr. Callaghan expressed his appreciation for being allowed to bring this issue before the Board.

 

Rita Cruise

1070 Forest Dweller Road

Germanton, NC  27052

Re:  Threats and Misdemeanor on Green Valley Road

 

Ms. Cruise noted the citizens of this small group located on the south side of Hanging Rock-Greenvalley and Forest Dweller Roads (50 individuals) had come together to express concerns in the neighborhood.  Ms. Cruise noted that the citizens wanted a safe and healthy environment for their families.  The community wants to be able walk along the road without being terrorized or threatened.  Just want to be able to lie down at night without hearing the ATVs, loud music, etc.  Ms. Cruise requested that the Board of Commissioners and county officials use their resources to support and enforce the law and codes of health, laws of schools and protect the property base being lost to make our community safe and healthy for all citizens.

 

Jen Bates

1153 Forest Dweller Road

Germanton, NC  27019

Re:  Neighborhood Animals

 

Ms. Bates spoke during public comments as an advocate for welfare of neighborhood pets.

Ms. Bates feels that certain dogs in their area are unlicensed, have not received proper vaccinations, and have never seen a vet.  This poses a threat to local citizens who are responsible pet owners. Ms. Bates expressed concerns on the well being of these animals as well as the animals they become in contact with in the neighborhood. Ms. Bates urged Commissioners to make all citizens followed the law and to provide a descent and humane standard of living to all those under their jurisdiction.

 

Teresa Adams

1220 Green Valley Road

Germanton, NC 27019

Re:  Noise, speeding, disrespect of neighbors

 

Ms. Adams came to speak to the Board in support of their neighbors on Greenvalley Road.

Ms. Adams expressed concern regarding the young individuals who are damaging property in the neighbors.  Ms. Adams concluded by noting the current speed limit on Greenvalley Road, which is too fast for this area.

 

Robert Bates

1150 Forest Dweller Road

Germanton, NC  27019

RE:  Health and Traffic Control

 

Mr. Bates reiterated the items mentioned by those who had spoke earlier regarding Greenvalley Road.  Mr. Bates is deeply concerned regarding the health and safety issues of the area.  Mr. Bates shared pictures of the trash around neighbor’s homes.  Mr. Bates is concerned about the speeding in the area and the safety of the neighbors in the area.

Mr. Bates concluded that those members of the neighborhood just want a safe and clean

environment to raise their families.

 

Matt Dodson

1467 Ward Road

Sandy Ridge, NC  27046

RE:  More Available Internet Service

 

Mr. Dodson expressed concerns regarding more internet services.  Those in the area on Ward Road are unable to get local internet- no local dial up. Time Warner Cable will not come down Ward Road due to an insufficient amount of homes located on the road and you can not get DSL from Sprint if you live more than 19,000 ft. from a Sprint’s office. 

Mr. Dodson requested that the Board speak to Time Warner to try to get DSL into the area on Ward Road.

 

Ron Carroll

PO Box 588

King, NC  27021

Re:  District System

 

Mr. Carroll spoke to the Boarding regarding the District System.  Mr. Carroll expressed the following concerns:

 

§         Support of the District System for the Board of Commissioners and the Board of Education if fair and reasonable

§         Resolution approved allowing the item to be placed ballot seems in some opinions, flawed and subject to legal challenge.

§         Plan proposed is neither fair nor responsible

§         One major reason for having a District System for electing Commissioners and School Board members is to guarantee that all parts of the county will be represented on those boards

§         Three major sections of the County – North, Southeast, and Southwest

§         Plan proposed offers the possibility that those areas will be represented on the Board of Commissioners, but does not provide a guarantee

§         The current at large system provides a possibility that all sections will be represented

§         Fair is fair and this plan proposed is not fair

§         The plan proposed should be reasonable – District System should put together that have common interests and concerns – the map proposed takes the North area and divides it, takes the two anchors of the southeast and the southwest and splits those two towns right down their main streets – this is not reasonable

§         Confused whether this plan and map is just one more example of the sloppy work of a majority of the Board or if this is a deliberate attempt to deceive the voters of this County to make them think they are getting something from the District System that they are not getting

§         One final comment – it appears that the Resolution does not make proper provisions for transition – the two commissioners (districts) that will be up for re-election in 2008 are in the same districts – one district short for the 2008 election

 

GENERAL GOVERNMENT – SENIOR SERVICES- SHIIP (SENIOR HEALTH INSURANCE INFORMATION PROGRAM

 

Program Director Lynn Martens – Senior Services shared the Certificate of Appreciation presented to Stokes County by the NC Department of Insurance as acknowledgement for the services rendered to Medicare Part D Prescription Drug Program beneficiaries.  The certificate was accompanied by a $3100 mini grant to support Senior Services health insurance counseling efforts.

 

The staff included SHIIP Coordinator Darlene Nelson and Local Outreach Coordinator Beverley Essick who provided 900 outreach contacts regarding the Medicare Part D and/or Low Income Subsidy Applications, which offered 38 different plans. SHIIP volunteers were:  Bennie Weavil, Pauline Nelson, Ruby Lemmons, and Helen Mallard who helped to sustain the viability of SHIIP in Stokes by assisting people in selecting health insurance programs.

 

The Board expressed their appreciation to the staff and volunteers for the dedication and hard work who provide valuable assistance to the citizens of Stokes County.

 

GENERAL GOVERNMENT –TAX ADMINISTRATION – REPORT

 

Tax Administrator Wren Carmichael presented the following Property Tax Refund Request for William Kenneth Mabe in the amount of $11.79.

 

Commissioner John Turpin moved to approve the Property Tax Refund Request for William Kenneth Mabe in the amount of $11.79. 

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

Tax Administrator Wren Carmichael presented the following Property Tax Refund Request for Dewey Grant Smith in the amount of $6.00.

 

Vice Chairman Joe Turpin moved to approve the Property Tax Refund Request for Dewey Grant Smith in the amount of $6.00.  

 

Commissioner McHugh seconded and the motion carried unanimously.

 

Tax Administrator Wren Carmichael presented the following Property Tax Refund Request for Homer W. and Jean H. Young in the amount of $8.23.

               

Commissioner McHugh moved to approve the Property Tax Refund Request for Homer W. and Jean H. Young in the amount of $8.23. 

 

Commissioner John Turpin seconded and the motion carried (4-1) with Vice Chairman Joe Turpin voting against the

motion.

 

Tax Administrator Wren Carmichael presented the following Real and Personal Property Tax Releases in the amount of $1105.71:

               

Pilot Mountain Vineyards

 

  $79.91

Darrell Richard Newsome

 

$109.10

Brenda F. McKinney

 

  $64.52

Otto and Nonnie Cook

 

  $32.63

Karen Gibson Mankins

 

  $68.63

Frederick L. Smith

     

  $35.90

Cindy&Johnny Shelton Jr.

 

  $90.95

Troy W. & Leann Dunlap

 

  $58.50

Daniel Lee Witcher

 

  $91.50

Linda Tuttle Tidd

 

  $56.14

Joe Dean Johnson

 

  $67.63

David Lloyd Stanley

 

  $34.72

Thomas Martin

 

  $34.97

Thomas Martin

 

  $31.79

 Lora Barneycastle

 

  $38.93

 Deborah M Stultz

 

  $83.34

Homer W & Jean Young

 

    $6.54

Sam F. Chamberlin

 

$120.01

Total

 

$1,105.71

 

Chairman Inman entertained a motion to approve or deny the Real and Personal Property Tax Release Requests in the amount of $1,105.71.

 

Vice Chairman Joe Turpin moved to approve the Real and Personal Property Tax Release Requests in the amount of $1,105.71 as submitted by Tax Administrator Wren Carmichael. 

 

Commissioner McHugh seconded and the motion unanimously.

 

GENERAL GOVERNMENT – SHERIFF’S DEPARTMENT/ANIMAL CONTROL/ENVIRONMENTAL HEALTH – PROPOSED RFP’S-VEHICLES

 

Support Services Supervisor Danny Stovall presented the following information regarding proposed RFP’s:

 

·         18 Dealerships were mailed a bid packet for Sheriff’s Department, Animal Control, and Environmental Health

·         Bids were opened on Thursday, September 14, 2006 at 3:00 pm

·         Bids were received from Ilderton Dodge, Scenic Motors, Vic Bailey Ford, Bobby Jones Ford, Benson Ford, Phillips Ford, and Modern Chevrolet

·         Bid specifications were for patrol vehicles – rear wheel drive, SUV 4-wheel drive, Sedan 4-door, and Truck 4-wheel drive

 

Mr. Stovall noted the following regarding the submitted bids:

 

·         Vic Bailey Ford – 2007 Ford Crown Vic Police Package –“V8” = $21,249.00 – Delivery Point – Danbury

·         Scenic Ford – 2007 Ford Crown Vic Police Package “V8”  =$21,347.50 Delivery Point – Mount Airy

·         Ilderton Dodge – 2007 Dodge Charger Police Package “V8” = $21,601.00 –  Delivery Point – High Point

·         Ilderton Dodge –2007 Dodge Charger Police Package “V6” = $20,490.00 –  Delivery Point – High Point

·         Modern Chevrolet – SUV 4-wheel drive -2007 Trailblazer = $21,450.44 –Delivery Point – Winston Salem

·         Ilderton Dodge – SUV 4-wheel drive -2007 Durango = $21, 685.00 – Delivery Point – High Point

·         Bobby Jones Ford – 2006 Explorer  = $20,605.95 – Delivery Point – Augusta, GA

·         Modern Chevrolet – Sedan 4-door -2007 Malibu = $14,638.73 – Delivery Point – Winston Salem

·         Bobby Jones Ford – Sedan 4-door – 2007 Fusion = $18,297.50 – Delivery Point – August, GA

·         Phillips Ford – Truck 4-wheel drive – 2007 Ranger = $15,990.00 – Delivery Point – Carthage

·         Scenic Ford – Truck  4-wheel drive – 2007 Ranger = $16,047.50 – Delivery Point – Mount Airy

·         Scheduled to come out of service for the Sheriff’s Department = 5 front line patrol vehicles and 3 detective unit vehicles (4-wheel drives for detectives)

·         Vehicles coming out of service for the Sheriff’s Department will be passed down to the county departments

·         Ford Front guards will not interchange with Dodge Charger

·         All patrol vehicles are currently rear wheel drive

 

The Board discussed the following issues pertaining to the bids:

 

·         2006 Explorer in Augusta, GA

·         V6 versus V8 for patrol vehicles

·         SUV – Explorer versus Trailblazer and Durango

·         Ford Crown Vic versus the Dodge Charger

·         Fuel mileage with Crown Vic and Charger

 

Vehicle Maintenance Supervisor Elwood Mabe noted the following:

 

·         Dodge Charger - V8 preferred over V6  - V8 holds up better, gas mileage is not much less than a V6; V8 has more storage for equipment,

·         Have had very good luck with Ford Crown Vics along with the Explorers

·         Mileage for Crown Vic is around 17-18, Charger is 19 miles per gallon

 

Sheriff Mike Joyce noted the following regarding the proposed bids:

 

·         Crown Vics have given the County good service

·         Possibly trying one Dodge Charger – “V6”

·         Values the opinion of Vehicle Maintenance Supervisor Elwood Mabe

 

Chairman Inman entertained a motion regarding the proposed bids for purchase of  patrol/detective vehicles, animal control vehicle, and environmental health vehicle.

 

Commissioner McHugh moved to approve the purchase of (4) 2007 Crown Vics from Vic Bailey Ford @$21,249 each; (1) 2007 Dodge Charger V6 @$20,490 from Ilderton Dodge; (2) 2007 Trailblazers $21,450.44 each from Modern Chevrolet; and (1) 2006 Explorer @$20,605.95 from Bobby Jones Ford in Augusta GA; and (2) 2007 Rangers @$15, 990 from Phillips Ford in Carthage.

 

Vice Chairman Joe Turpin seconded the motion.

 

Vice Chairman Joe Turpin suggested the possibly of trying one V6 and one V8 of the Dodge Chargers for comparison.

 

Sheriff Mike Joyce stated personally he would just like to try the V6 before purchasing anymore, to see how the vehicle holds up, but it would be the Board’s decision.

 

Commissioner Walker stated that he had made a commitment not to purchase anything until after the first quarter revenue/expenditure review unless it was an emergency.

 

The motion carried (3-2) with Chairman Inman and Commissioner Walker voting against the motion.

 

GENERAL GOVERNMENT – GOVERNING BODY – PROPOSED RFPS – SINGLE FAMILY REHABILITATION PROGRAM

 

Support Services Supervisor Danny Stovall presented the following information Regarding the 2007 Single Family Rehabilitation Grant Program as requested by the Board of Commissioners:

 

·         Bid packets mailed to 5 companies

·         Deadline for bids was Thursday, September 21, 2006 at 5:00 pm

·         Two responses:  Hobbs Upchurch and Associates and Benchmark

·         Benchmark = Administer program – not to exceed fixed price of $64,000 for Third Party Administration of the program

·         Hobbs = Administer program – not to exceed fixed price of $70,000 for Third Party Administration of the program

·         Both will provide the same service per grant specifications

·         Deadline for grant application = October 13th

 

Mr. Michael Walser-Hobbs Upchurch and Mr. Gary Wilson-Benchmark were both on hand to give a brief presentations regarding their services.

 

Mr. Walser noted the following regarding Hobbs Upchurch and Associates:

 

·         Been in busy for over 23 years

·         Have administrated over 50 of the same type program

·         Staff includes one of only twelve individuals in the State of North Carolina to be certified as a Rehabilitation Specialist under the PHRANC (Professional House Rehabilitation Association of NC

·         Currently administering the same grant in Caswell and Davie which are going well and ahead of schedule

·         Staff has completed the Community Development Academy at UNC-Chapel Hill

·         Brief description of how Hobbs Upchurch administers the program

·         Responsible to protect the County’s interest

 

Mr. Wilson noted the following regarding Benchmark:

 

·         Long and mutually beneficial relationship with many local governments

·         Brings professional expertise to serve the County

·         Since 1982, been involved with over 210 projects

·         Extensive experience in Grant writing, project management, and technical housing services

·         The Grant helps the working poor in the County

·         Briefly explained the benefits of the grant program

·         Can also apply for an Urgent Repair Application due October 20th for up to $75,000 for urgent repair

·         Possibly funding available for county staff involvement

 

The Board discussed the guidelines and specifications of the Rehabilitation Program, selection of contractors used during the rehabilitation program, inspection of lead in homes built before 1978 which is a major part of the program, qualifications of staff members from each group who submitted a bid, pass through funding, no county funding-only staff

involvement, and county participation in the program.

 

Commissioner McHugh questioned Benchmark if their Rehabilitation Specialists are certified.  Mr. Wilson noted that the specialists have all their credentials.

 

Commissioner McHugh questioned Hobbs Upchurch if their company could furnish all the benefits offered by Benchmark.  Mr. Walser noted they could furnish all the benefits offered by Benchmark.

 

Chairman Inman entertained a motion regarding the County’s participation in the 2007 Single Family Rehabilitation Grand Fund.

 

Vice Chairman Joe Turpin moved to approve the County’s participation in the 2007 Single Family Rehabilitation Grant. 

 

Commissioner McHugh seconded and the motion carried (4-1) with Commissioner John Turpin voting against the motion.

 

Chairman Inman entertained a motion for the Third Party Administrator for the 2007 Single Family Rehabilitation Grant Program.

 

Commissioner Walker moved to approve Benchmark as the Third Party Administrator for the 2007 Single Family Rehabilitation Grant. 

 

Vice Chairman Inman seconded the motion. 

 

The Board further discussed the bid received from Benchmark and Hobbs Upchurch.

 

The motion carried (3-2) with Commissioner McHugh and Commissioner John Turpin voting against the motion.

 

Commissioner McHugh moved to approve the motion to allow Benchmark to apply for Urgent Repair Program - $75,000 on behalf  of the County. 

 

Vice Chairman Joe Turpin seconded and the motion carried (4-1) with Commissioner John Turpin voting against the

 

motion.

               

GENERAL GOVERNMENT – JAIL ASSESSMENT/FEASIBILITY PROPOSALS

 

Support Services Supervisor Danny Stovall presented the following information regarding the Jail Assessment/Feasibility Proposals as requested by the Board:

 

·         Bids were received on June 19, 2006:

o        Brennan Associates   $7, 700.00

o        Moseley Architects   $24,000.00

o        MBAJ Architecture   $35,000.00

·         Per BOCC request of August 26th, the following individuals reviewed a presentation from Brennan Associates and Moseley Architects:

o        Information Technology Director Dianna Fulp

o        Day Reporting Center Director Tony Hill

o        Sheriff Captain Al Tuttle

o        Jail Captain Craig Carico

o        Interim County Manager Darlene Bullins

o        Commissioner Sandy McHugh

o        Commissioner John Turpin

o        Support Services Danny Stovall

·         Consensus of the group was to recommend contracting with Brennan Associates if the Board decides to move forward with the project

·         Funding will have to be taken from contingency account-no funding allocated in this fiscal year’s budget

 

The Board discussed the difference in the bids $7,700 to $35,000, housing Federal inmates, capacity of the jail, and funding of possible expansion.

 

Commissioner John Turpin noted that Brennan Associates was also a contractor that could possibly put some realistic numbers in the study.

 

Commissioner McHugh noted that Brennan Associates has a staff member who has been a Jail administrator which would help in the process and have the inside knowledge of running a jail and that both companies were offering the same service, just a different price. 

 

Commissioner McHugh also noted the need for the study is due to the daily inmate population exceeding capacity at a constant pattern, the Board of Commissioners is ultimately responsible.  This study is the first step in taking action regarding the over capacity issue.

 

Commissioner Walker noted that this item could wait until after the first quarter revenue/expenditure review scheduled the last of October.

 

Chairman Inman entertained a motion regarding the proposals received for the Jail Assessment/Feasibility Study Proposals.

 

Commissioner McHugh moved to retain Brennan Associates to conduct a Jail Assessment/Feasibility Study for Stokes County at $7,700.00. 

 

Vice Chairman Joe Turpin seconded and the motion carried (4-1) with Commissioner Walker voting against the motion.

 

GENERAL GOVERNMENT – GOVERNING BODY – PROPOSED RESOLUTIONS- ABANDONMENT OF RIGHT-OF-WAY FOR SR#1501 – ELLIS LAWSON ROAD AND SR#1121 HOBE KISER ROAD

 

Interim County Manager Darlene Bullins submitted the following proposed Resolutions pertaining to the Abandonment of right-of-way for a portion of the following  roads as directed by the Board of Commissioners for SR#1501-Ellis Lawson Road and SR#1121 Hobe Kiser Road:

 

A RESOLUTION OF THE BOARD OF COMMISSIONERS OF STOKES COUNTY PROPOSING THE CLOSING OF A PORTION OF

SR #1501-ELLIS LAWSON ROAD

 

WHEREAS, it is the intent of the Stokes County Board of Commissioner to close a portion of SR#1501-Ellis Lawson Road; and

 

WHEREAS, pursuant to N.C.G.S. 153A-241, the Stokes County Board of Commissioners will hold a Public Hearing regarding the closing of a portion of SR#1501 -Ellis Lawson Road on Monday, November 27, 2006 at its regular scheduled meeting; and

 

WHEREAS, pursuant to N.C.G.S. 153A-241, the notice of the Public Hearing will be advertised in the Stokes News for three successive weeks – November 2nd, November 9th, and November 16th, 2006; and

 

WHEREAS, pursuant to N.C.G.S. 153A-241, the notice of closing and public hearing will be prominently posted in at least two places along the road; and

 

WHEREAS, pursuant to N.C.G.S. 153A-241, a copy of the Resolution will be sent by certified mail to each owner (if applicable) as shown on the county tax records of property adjoining the public road; and

 

WHEREAS, the sole property owner petitioned to abandon approximately 0.35 of a mile, along his property only, from the Secondary Road System; and

 

WHEREAS, that portion of SR #1501-Ellis Lawson Road has already been petitioned by the North Carolina Department of Transportation and approved by the Stokes County Board of Commissioners to be removed from the Secondary Road System; and

 

WHEREAS, the closing of this portion of SR#1501-Ellis Lawson Road does not affect any other property owner.

 

NOW THEREFORE, be it resolved by the Board of County Commissioners of the County of Stokes that since the State will not maintain the abandoned portion of SR #1501-Ellis Lawson Road and the closing of this portion of the said road does not effect any other property owner, the abandoned portion of SR #1501-Ellis Lawson Road will be considered by the Board of Commissioners to be closed pursuant to N.C.G.S. 153A-241.

 

Adopted this, the _______ day of September, 2006.

 

 

WITNESS, my hand and official seal this the _____ day of September 2006.

 

____________________________                  _____________________________

J. Leon Inman- Chairman                                             Joe Turpin – Vice Chairman

 

____________________________                              _____________________________

Sandy McHugh - Commissioner                                John Turpin - Commissioner         

 

                                                                                                                 

____________________________                              Attest:                                         

Jimmy Walker – Commissioner                               

 

                                                                                  __________________________________

                                                                        Darlene M. Bullins – Clerk to the Board

 

 

A RESOLUTION OF THE BOARD OF COMMISSIONERS OF STOKES COUNTY PROPOSING THE CLOSING OF A PORTION OF

SR#1121-HOBE KISER ROAD

 

WHEREAS, it is the intent of the Stokes County Board of Commissioner to close a portion of SR#1121-Hobe Kiser Road; and

 

WHEREAS, pursuant to N.C.G.S. 153A-241, the Stokes County Board of Commissioners will hold a Public Hearing regarding the closing of a portion of SR#1121 –Hobe Kiser Road on Monday, November 27, 2006 at its regular scheduled meeting; and

 

WHEREAS, pursuant to N.C.G.S. 153A-241, the notice of the Public Hearing will be advertised in the Stokes News for three successive weeks – November 2nd, November 9th, and November 16th, 2006: and

 

WHEREAS, pursuant to N.C.G.S. 153A-241, the notice of closing and public hearing will be prominently posted in at least two places along the road; and

 

WHEREAS, pursuant to N.C.G.S. 153A-241, a copy of the Resolution will be sent by certified mail to each owner (if applicable) as shown on the county tax records of property adjoining the public road; and

 

WHEREAS, the sole property owner petitioned to abandon approximately 0.10 of a mile, along his property only, from the Secondary Road System; and

 

WHEREAS, that portion of SR#1121-Hobe Kiser Road has already been petitioned by the North Carolina Department of Transportation and approved by the Stokes County Board of Commissioners to be removed from the Secondary Road System; and

 

WHEREAS, the closing of this portion of SR#1121-Hobe Kiser Road does not affect any other property owner.

 

NOW THEREFORE, be it Resolved by the Board of County Commissioners of the County of Stokes that since the State will not maintain the abandoned portion of SR #1121-Hobe Kiser Road and the closing of this portion of the said road does not effect any other property owner, the abandoned portion of SR #1121-Hobe Kiser Road will be considered by the Board of Commissioners to be closed pursuant to N.C.G.S. 153A-241.

 

Adopted this, the _______ day of September, 2006.

 

 

WITNESS, my hand and official seal this the ___ day of September 2006.

 

 

____________________________                   _____________________________

J. Leon Inman- Chairman                                             Joe Turpin – Vice Chairman

 

____________________________                              _____________________________

Sandy McHugh - Commissioner                                John Turpin - Commissioner         

 

                                                                                                                 

____________________________                              Attest:                                          

Jimmy Walker – Commissioner                               

 

                                                                                  __________________________________

                                                                        Darlene M. Bullins – Clerk to the Board

 

Interim Manager Bullins noted that County Attorney Edward Powell had reviewed and approved the proposed Resolutions and GIS/Mapping Administrator Jake Oakley had confirmed that there were no other property owners other than those who petitioned for the abandonment.  Both portions of the roads have already been approved to be taken off the NCDOT-State Maintained System.

 

Vice Chairman Joe Turpin moved to approve the submitted Resolutions of the Board of Commissioners of Stokes County Proposing the Closing of a Portion of SR#1501- Ellis Lawson and SR#1121- Hobe Kiser Road. Commissioner McHugh seconded and the motion carried unanimously.

 

Interim Manager Bullins presented information regarding the comments at the September 11th meeting regarding the addition of  the Extension of Millisap Road to the Secondary Road System.

 

Interim Manager Bullins noted the following:

 

·         After researching the situation, the Extension of Millisap Road - .60 of a mile has been considered a rural road by NCDOT which means that the State will contribute $9,000 to help bring the road up to state standards in order that the request of the extension of the road be placed on the Secondary Road system

·         The property owners must pay for the rest of the road improvements before the state will allow the road to be requested to be placed on the NCDOT Secondary Road System

·         In speaking with NCDOT, information has been given to the property owners which is strictly a NCDOT policy

 

GENERAL GOVERNMENT – SOCIAL SERVICES - BUDGET ORDINANCE AMENDMENT #22

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #22, which is necessary to amend the General Fund to transfer funds for the increased salary of the Administrative Officer I approved September 11, 2006.  The appropriations are to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Social Services

 

 

 

100.5310.000

Salaries and Wages

 

 

$6,453.00

100.5310.090

Social Security

 

 

$400.00

100.5310.091

Medicare Tax

 

 

$94.00

100.5310.100

Retirement

 

 

$318.00

100.5310.101

401(k)

 

 

$65.00

 

Contingency

 

 

 

100.9910.000

Contingency

$2,978.00

 

 

 

 

$2,978.00

 

$7,330.00

 

This will result in a net increase of $4,352.00 in the appropriations of the General Fund. To provide the additional revenue for the above, the following revenues will be increased:

 

Account Number

REVENUES

 Decrease

 

 Increase

100.3301.202

DSS Federal

 

 

$3,977.00

100.3301.203

DSS State

 

 

$375.00

 

 

 

 

$4,352.00

 

 

                Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2006-07:

 

·         Board of Commissioners approved at the regular meeting September 11, 2006 to increase Social Services position Administrative Officer I salary to be the same as approved for the Health Department

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment #22.

 

Vice Chairman Joe Turpin moved to approve Budget Ordinance Amendment #22.

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – SOCIAL SERVICES AND SPECIAL APPROPRIATIONS - BUDGET ORDINANCE AMENDMENT #23

 

                Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #23, which is necessary to amend the General Fund to appropriate additional

 

Home Community Block Grant Funds for In-Home Aide and Walnut Cove Senior Center

 

Director’s salary.  The appropriations are to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Social Services

 

 

 

100.5310.184

Profess. Services – HCCBG

 

 

$5,798.00

 

 

 

 

 

 

Special Appropriations

 

 

 

100.5830.696

Walnut Cove Senior Center

 

 

$6,500.00

 

 

 

 

$12,298.00

 

This will result in a net increase of $12,298.00 in the appropriations of the General Fund and the Walnut Cove Senior Center Fund.  To provide the additional revenue for the above, the

following revenue will be increased:

 

Account Number

REVENUES

 Decrease

 

 Increase

 

General Fund

 

 

 

100.3301.373

NWPCOG – HCCBG

 

 

$5,798.00

100.3301.377

NWPCOG- Senior Center Operations

 

 

$6,500.00

 

 

 

 

$12,298.00

 

Account Number

REVENUES

 Decrease

 

 Increase

 

Walnut Cove Senior Ct Fund

 

 

 

204.3301.376

NWPCOG-Senior Center Operations

 

 

$6,500.00

204.3991.000

Fund Balance

$6,500.00

 

 

 

 

$6,500.00

 

$6,500.00

 

 

                Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2006-07:

 

·         The additional funds were approved at the Board of County Commissioners regular meeting on September 11, 2006 for In-Home Aide and Walnut Cove Senior Center salary.

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment #23.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #23.

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

 

 

 

GENERAL GOVERNMENT –SENIOR SERVICES -BUDGET ORDINANCE AMENDMENT #24

 

                Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #24, which is necessary to amend the General Fund to appropriate additional

 

Home Community Care Block Grant to reclassify the Office Assistant I to an Office

 

Assistant II, medical transportation and auto supplies. The appropriations are to be as

 

follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Senior Services

 

 

 

100.5860.000

Salaries and Wages

 

 

$1,043.00

100.5860.090

Social Security

 

 

$65.00

100.5860.091

Medicare Tax

 

 

$15.00

100.5860.100

Retirement

 

 

$51.00

100.5860.250

Auto Supplies

 

 

$963.00

100.5860.440

Mis. Contractual Services

 

 

$7,200.00

 

 

 

 

$9337.00

 

This will result in a net increase of $9,337.00 in the appropriations of the General Fund.

To provide the additional revenue for the above, the following revenues will be increased.

 

 

Account Number

REVENUES

 Decrease

 

 Increase

100.3301.369

NWPCOG-Transportation

 

 

$7,200.00

100.3301.371

NWPCOG – Home Del. Meals

 

 

$2,137.00

 

 

 

 

$9,337.00

 

                Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2006-07:

 

·         The additional funds were approved at the Board of County Commissioners regular meeting September 11, 2006 for home delivered meals and medical transportation.

 

Interim County Manager Darlene Bullins referred to information presented to Board

 

members by Program Director Lynn Martens which states that $1,174 will be used for a

 

reclassification that was not funded in the Fiscal Year 2006-07 budget.

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment #24.

 

Vice Chairman Joe Turpin moved to approve Budget Ordinance Amendment #24.

 

Commissioner McHugh seconded and the motion carried unanimously.

 

 

 

 

 

GENERAL GOVERNMENT–SENIOR SERVICES -BUDGET ORDINANCE AMENDMENT #25

 

                Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #25, which is necessary to amend the General Fund to appropriate funds from

 

Senior Health Insurance Information (SHIIP) grant part time salaries, volunteer counselors

 

recognition, and resource area. The appropriations are to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Senior Services

 

 

 

100.5860.020

Salaries and Wages

 

 

$1,000.00

100.5860.220

Food & Provisions

 

 

$100.00

100.5860.262

Other Supplies

 

 

$2,000.00

 

 

 

 

$3,100.00

 

This will result in a net increase of $3,100.00 in the appropriations of the General Fund.

To provided the additional revenue for the above, the following revenues will be increased.

 

 

Account Number

REVENUES

 Decrease

 

 Increase

100.3301.366

Department of Insurance

 

 

$3,100.00

 

 

 

 

$3,100.00

 

                Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2006-07:

 

·         Senior Health Insurance Information (SHIIP) Grant for Senior Services in Stokes County

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment #25.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #25.

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – JAIL - BUDGET ORDINANCE AMENDMENT #26

 

                Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #26, which is necessary to amend the General Fund to transfer funds for a Jail

 

Feasibility/expansion study.  The appropriations are to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Jail

 

 

 

100.4320.180

Professional Services

 

 

$7,700.00

 

Contingency

 

 

 

100.9910.000

Contingency

$7,700.00

 

 

 

 

$7,700.00

 

$7,700.00

 

This will result in a net increase of $00.00 in the appropriations of the General Fund.

 

 

                Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2006-07:

 

·         Jail Feasibility/expansion study

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment #26.

 

Vice Chairman Joe Turpin moved to approve Budget Ordinance Amendment #26.

 

Commissioner McHugh seconded and the motion carried (4-1) with Commissioner Walker

 

voting against the motion.

 

GENERAL GOVERNMENT – STOKES COUNTY PLANNING BOARD-APPOINTMENT

 

Chairman Inman informed the Board of the following vacancies on the Stokes County Planning Board:

 

·         Quaker Gap

 

Commissioner Walker nominated Garrett Meadows to serve on the Planning Board to serve as the representative for the Quaker Gap township contingent upon Mr. Meadows being from the Quaker Gap township.

 

Chairman Inman directed Interim Manager Bullins to verify if Mr. Meadows is eligible to represent the Quaker Gap township.

 

GENERAL GOVERNMENT – GOVERNING BODY – PROPOSED REGIONAL SEWER FUND

 

Interim County Manager Darlene Bullins presented the following Option #5 as directed by the Board for proposed regional sewer rates for institutional customers only:

 

OPTION 5

 

 

 

 

Current Rate:

 

 

 

 

Residential/Small Business

$10 (minimum) up to 3,000 gallons of Water Usage

 

 

 

$3.00 per 1,000 gallons after 3,000 gallons

 

 

 

 

 

 

 

Institutional

$10 (minimum) up to 3,000 gallons of Water Usage

 

 

 

$25.25 per 1,000 gallons after 3,000 gallons

 

 

 

 

 

 

 

Proposed Rate:

 

 

 

 

Residential/Small Business

$10 (minimum) up to 3,000 gallons of Water Usage

 

 

 

$3.00 per 1,000 gallons after 3,000 gallons

 

 

 

 

 

 

 

Institutional

$15 (minimum) up to 3,000 gallons of Water Usage

50%

 

 

$45 per 1,000 gallons after 3,000 gallons

78%

 

 

 

 

 

 

Customers

70

10 Institutional Customers

 

 

 

 

60 Residential/Small Business Customers

 

 

 

 

 

 

New Rate Recommendation

 

 

 

 

 

 

 

 

 

 

Yearly

 

 

 

 

 

 

 

 

60 per month @ $10

 $          7,200.00

 

 

 

10 per month @ $15

 $          1,800.00

 

 

 

400,000 gallons per month (est.) @ $45

 $      216,000.00

 

 

 

 

 

 

 

 

 

 $      225,000.00

 

 

 

 

 

 

 

 

Operating Expenses

 $        65,000.00

Telephone, Utilities, Permit, R&A Laboratory and Repairs

Debt Service

 $      103,525.00

State Revolving Loan

 

 

Salary Transfer

 $          3,000.00

Public Buildings Employees

 

 

 

 

 

 

 

 

 $      171,525.00

 

 

 

 

 

 

 

 

Difference

 $        53,475.00

 

 

 

 

 

 

 

 

Effective date January 1, 2007

 $        26,737.50

 

 

 

 

 

 

 

 

Cash on Hand 06/30/06

 $      (36,436.19)

 

 

 

 

Interim Manager Bullins noted that the above option had been advertised for the Public Hearing.

 

The Board discussed the proposed rate, comments from Stokes Reynolds Memorial Hospital, the 78% proposed increase for institutional rates, the current rate not adequately covering the cost of operating the system, the current status of the system, and the future of the system.

 

Chairman Inman entertained a motion to approve Option 5 or consider other options.

 

Commissioner Walker noted the need to have additional information regarding the future of the system – possibly an engineer study.

 

Finance Director Julia Edwards noted that there is still 10 years of debt on the system.

 

Commissioner McHugh moved to approve Option 5. 

 

Vice Chairman Joe Turpin seconded the motion.

 

The Board continued to discuss the proposed options. 

 

The motion failed 2-3 with Chairman Inman, Commissioner John Turpin and Commissioner Walker voting against the motion.

 

The Board revisited the other options proposed at the September 11th meeting.

 

Interim Manager Bullins suggested the possibility of having a consultant give the Board a summary of the current and future projections of the system.  Interim Manager Bullins also noted the fact that the account is in the “red”, this will probably be a finding on this year’s audit and also effects the County’s bond rating.

 

Chairman Inman directed Interim County Manager Bullins to proceed with getting costs for a consultant and return to the Board.

 

Chairman Inman directed Finance Director Julia Edwards prepare another option with a 50% increase for both residential and institutional.

 

Finance Director Edwards submitted Option #6 as follows:

 

OPTION 6

 

 

 

Current Rate:

 

 

 

 

 

 

 

Residential/Small Business

$10 (minimum) up to 3,000 gallons of Water Usage

 

 

$3.00 per 1,000 gallons after 3,000 gallons

 

 

 

 

 

Institutional

$10 (minimum) up to 3,000 gallons of Water Usage

 

 

$25.25 per 1,000 gallons after 3,000 gallons

 

 

 

 

 

Proposed Rate:

 

 

 

 

 

 

 

Residential/Small Business

$15 (minimum) up to 3,000 gallons of Water Usage

50%

 

$4.50 per 1,000 gallons after 3,000 gallons

50%

 

 

 

 

Institutional

$15 (minimum) up to 3,000 gallons of Water Usage

50%

 

$38 per 1,000 gallons after 3,000 gallons

50%

 

 

 

 

Customers

70

10 Institutional Customers

 

 

 

60 Residential/Small Business Customers

 

 

 

 

 

New Rate Recommendation

 

 

 

 

Yearly

 

 

 

 

 

 

70 per month @ $15

 $               12,600.00

 

 

400,000 gallons per month (est.) @ $38

 $            182,400.00

 

 

 

 

 

 

 

 $            195,000.00

 

 

 

 

 

 

Operating Expenses

 $               65,000.00

Telephone, Utilities, Permit, R&A Laboratory/Repairs

Debt Service

 $            103,525.00

State Revolving Loan

 

Salary Transfer

 $                 3,000.00

Public Buildings Employees

 

 

 

 

 

 

 $            171,525.00

 

 

 

 

 

 

Difference

 $               23,475.00

 

 

 

 

 

 

Effective date January 1, 2007

 $               11,737.50

 

 

 

 

 

 

Cash on Hand 06/30/06

 $             (36,436.19)

 

 

 

GENERAL GOVERNMENT – ENVIRONMENTAL HEALTH – PROPOSED PLAN FEE FOR NEW/TRANSITION OF FOOD SERVICES ESTABLISHMENT

 

Health Director Don Moore presented the Environmental Health Proposed Plan Fee for New/Transition of Food Service Establishments as follows for the Board’s consideration:

 

·         New Establishment Plan Fee = $200.00

·         Transition of Establishment = $100

 

 

Director Moore presented a brief overview of the work that goes into approving a new establishment plan and transition of an establishment.

 

The Board discussed the time involved in preparing the establishment plan.

 

Commissioner Walker noted this fee can be considered just another tax.

 

There were no comments during the public hearing that was advertised for tonight’s meeting.

 

Vice Chairman Joe Turpin moved to approve Environmental Health – Plan Fee for New/Transition of Food Service Establishments to be effective November 1, 2006. 

 

Commissioner McHugh seconded and the motion carried (4-1) with Commissioner Walker voting against the motion.

 

GENERAL GOVERNMENT – ADMINISTRATION – 2007 HOLIDAY SCHEDULE

 

Interim County Manager Darlene Bullins presented the following proposed 2007 Holiday Schedule:

 

Holiday                                            Day of Week                 Date

New Year’s Day                                                Monday                                        January 1, 2007

Martin Luther King, Jr. Day             Monday                                        January 15, 2007

Good Friday                                       Friday                           April 6, 2007

Memorial Day                                    Monday                                        May 28, 2007

Independence Day                          Wednesday               July 4, 2007

Labor Day                                           Monday                                        September 3, 2007

Veterans Day                                     Monday                                        November 12, 2007

Thanksgiving                                     Thursday                     November 22, 2007

                Friday                           November 23, 2007

Christmas                                            Monday                                        December 24, 2007

                                                                Tuesday                      December 25, 2007

Floating Holiday-(1) day to be used by employees during the calendar year of 2007 upon approval of supervisor.  Can’t be carried over to year 2008.

 

Commissioner McHugh moved to approve the submitted 2007 Holiday Schedule.

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT -  GOVERNING BODY – LEGISLATIVE GOALS

 

Interim County Manager Darlene Bullins informed the Board that the submission of Legislative Goals were due on Friday, September 29th if the Board wished to submit any for the upcoming year.

 

The Board discussed possible goals for the upcoming year.

 

The consensus of the Board was to submit Medicaid as a major legislative goal.

 

Chairman Inman directed the Clerk to the Board to submit the further and complete elimination of the county share of Medicaid as a legislative goal.

 

GENERAL GOVERNMENT – GOVERNING BODY – COUNTY GOVERNMENT GOES TO THE STATE FAIR

 

Clerk to the Board Darlene Bullins informed the Board of participation needed to work at an educational booth on county government sponsored by the North Carolina Association of County Commissioners at the North Carolina State Fair.

 

GENERAL GOVERNMENT – FIRE MARSHAL – PROPOSED WALNUT COVE FIRE INSPECTIONS

 

Interim County Manager Darlene Bullins presented information from Fire Marshal Brad Cheek (Brad was unable to attend the meeting due to training) who has been approached by Walnut Cove Town Manager Jack Gardin regarding contractual Fire Inspection services for the Town of Walnut Cove.

 

The Town of Walnut Cove is being required by NC Department of Insurance to perform Fire Inspections per the State’s standards, which he estimates the number of occupancies for inspection to be approximately 180.  This does not include new construction or church inspections. 

 

In a memo to the Board, Fire Marshal Cheek noted the following:

 

·         Estimated the number to be closer to 200

·         Large amount of fire inspections to add to the Fire Marshal’s office considering the number of county occupancies currently being inspected

·         Large inspections of critical occupancies such as nursing homes, daycares, shopping centers, and manufacturing/commercial facilities

·         Due to the lack of inspections for the last 14 years, this process will also need to be begin at a slow pace – an educational process for the businesses

·         Would request a part time fire inspector position that would be fully reimbursed by the Town of Walnut Cove

·         Some facilities would require a Level III Fire Inspector

·         Town of Walnut Cove also looking at other options

 

Interim Manager Bullins requested direction from the Board as to whether the Fire Marshal’s office should submit a bid proposal.

 

The Board discussed the cost of adding a part time employee, administrative duties of other employees in the office, making sure there is no county cost, whether to enter negotiations regarding the request, time involved in the getting the program off the ground, and possible other options that the Town of Walnut Cove is considering.

 

The Board unanimously agreed to direct Interim County Manager to advise Fire Marshal to hold off submitting any proposals until the Town of Walnut Cove has evaluated other options.  The Board extended the services of the Fire Marshal’s office to the Town of Walnut Cove in the selection of options being considered and that the Town

of Walnut Cove could return to the Board if the other options do not work out.

 

GENERAL GOVERNMENT – GOVERNING BODY – PLANNING MEETING

 

Clerk to the Board Darlene Bullins noted the Board of Commissioners Planning Meeting scheduled for Tuesday, October 3rd -7:00 pm.

 

CLOSED SESSION

 

Chairman Inman entertained a motion to enter into closed session to consult with the Attorney employed or retained by the Public Body in Order to preserve the attorney-client privilege between the Attorney and the Public Body, which privilege is hereby acknowledged, and to consider and give instructions to an attorney concerning the handling or settlement of a claim, judicial action, mediation, arbitration, or administrative procedure pursuant to G.S. 143-218.11(3).

 

Commissioner McHugh moved to enter into closed session to consult with the Attorney employed or retained by the Public Body in Order to preserve the attorney-client privilege between the Attorney and the Public Body, which privilege is hereby

acknowledged, and to consider and give instructions to an attorney concerning the handling or settlement of a claim, judicial action, mediation, arbitration, or administrative procedure pursuant to G.S. 143-218.11(3).

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

The Board re-entered into the regular session of the September 25th meeting.

 

There being no further business to come before the Board, Chairman Inman entertained a motion to adjourn the meeting. 

 

Commissioner McHugh moved to adjourn the meeting. 

 

Commissioner John Turpin seconded and the motion carried unanimously.

 

_________________________                                  _____________________________

Darlene M. Bullins                                     J. Leon Inman

Clerk to the Board                                    Chairman