STATE OF NORTH CAROLINA                               )                    OFFICE OF THE COMMISSIONERS

                                                                                    )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                              )                    DANBURY, NORTH CAROLINA

                                                                                    )                    SEPTEMBER 11, 2006

 

The Board of Commissioners of the County of Stokes, State of North Carolina, met for regular session for a scheduled meeting at Rock House Ruritan Club located at 2889 NC HWY 268, Pinnacle, North Carolina on Monday, September 11, 2006 at 7:00 pm with the following members present:

 

                                                                Chairman Leon Inman

                                                                Vice-Chairman Joe Turpin

Commissioner Sandy McHugh                                                   

Commissioner John Turpin

                                                                Commissioner Jimmy Walker

 

                                                                County Personnel in Attendance:

                                                                Clerk to the Board/Interim County Manager Darlene Bullins

                                                                County Attorney Edward L. Powell

                                                                Finance Director Julia Edwards

                                                Program Director Lynn Martens- Senior Services

                                                                                                                               

Chairman Leon Inman called the meeting to order and expressed the Board’s appreciation to the Rock House Ruritan Club for the invitation to hold the meeting there.

 

Special Remembrance

 

Chairman Inman requested a moment of silent in remembrance of 9/11 and in remembrance of the two young boys who recently lost their lives in Danbury.

 

Chairman Inman delivered the invocation.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

Chairman Inman opened the meeting by inviting the citizens in attendance to join the Board with the Pledge of Allegiance.

 

GENERAL GOVERNMENT –GOVERNING BODY-APPROVAL OF MINUTES

 

Chairman Inman entertained a motion to approve or amend the minutes of the August 28th meeting.

               

Commissioner John Turpin moved to approve the minutes of the August 28th  meeting.    

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

The following spoke during public comments:

 

Mr. Robert Harp

1345 Millsap Road

Pinnacle, NC 27043

RE:  Road Improvement

 

Mr. Harp spoke to the Board regarding the request for addition and paving of Millsap Road, Extension of SR #1251 (classified as an old rural road).  Mr. Harp noted the extreme need for maintenance and paving of this gravel road approximately .60 of a mile long.  This road has been petitioned to the State for addition to the Secondary Road System at a cost of approximately $41,489 to the property owners (bringing the road up to state standards) with the cost of being estimated lower if the property owners did part of the work (estimated in September 2004). Mr. Harp has been trying to get help with the road from NCDOT since the 1980’s. Mr. Harp noted small children have to walk .60 of a mile to catch the school bus.

Mr. Harp stated that there was a house on the road before 1974, which proves the road, was in existence prior to October 1975.   Mr. Harp stated that he had deeded property to his children, which would get three houses on the road, which was indicated by NCDOT that it could be placed on the state system and possibly paved with three houses. NCDOT responded that now he has a subdivision which NCDOT does not provide pavement to the subdivision. Mr. Harp requested any assistance that the Board could provide in trying to get this road on the Secondary Road System.  Mr. Harp presented a package of materials relating to this road to the Board.  (Information will be retained by the Clerk to the Board)

 

Chairman Inman requested the Clerk to the Board to research this issue.

 

GENERAL GOVERNMENT- STOKES AGING PLANNING COMMITTEE RECOMMENDATION – 2006-07 HOME/COMMUNITY CARE BLOCK GRANT REVISION

 

Mr. Lou Charland – Chairman, Aging Planning Committee and Program Director  Lynn Martens – Senior Services presented the Stokes Aging Planning Committee’s recommendation, which allocates an additional $24,435 State Home and Community Care

Blocking Grant Funding as follows:

 

·         Home Delivered Meal Service                    $2,137

·         Medical Transportation                                  $7,200

·         In Home Aide                                                     $5,798

·         Senior Center Operations                              $6,500

·         Volunteer Development                                 $2,800

                               Total                                $24,435

 

Director Martens discussed the need for additional funding for medical transportation in the County.  The Board discussed the allocation recommendation.

 

Vice Chairman Joe Turpin moved to approve the Stokes Aging Planning Committee 2006-07 Home and Community Care Block Grant Revision in the amount of $24,435.

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – ABANDONMENT –NCDOT SECONDARY ROAD SYSTEM

 

Attorney Tyrone Browder represented the property owners in the requests for abandonment from the State Secondary Road System for the following roads:

 

 

(Attorney Browder presented additional (maps) for both roads to the Board which will be retained by the Clerk to the Board)

 

SR #1501 – Portion of Ellis Lawson Road (continuation of the August 28th meeting)

 

Attorney Browder presented the following additional information regarding the request: (request was postponed from the August 28th meeting)

 

·         Road dead ends on property owner’s land (Jesse Moore/Elizabeth Vaughn)

·         No other property owners affected

·         Property owners intends to close the road to the public

·         Property owners wish to preserve the land in its nature state

·         Approval signature of Ms. Vaughn for abandonment of a portion of the road included in agenda package

 

Attorney Browder concluded that the request is as follows:

 

·         Abandonment of a portion of SR#1501Ellis Lawson Road from the

NCDOT- Secondary Road System

·         Abandonment of the right-of-way/permanently closing the public road

 

Interim County Manager Darlene Bullins presented information to the Board regarding General Statute 153A-241 - Closing public roads or easements:

 

·         A resolution must adopted declaring its intent to close the public road or easement and calling a public hearing on the question

·         Public hearing notice must be published once a week for three successive weeks before the hearing

·         Copy of the Resolution to be sent by registered or certified mail to each owner as shown on the county tax records of property adjoining the public road or easement who did not join in the request to have the road or easement closed

·         A notice of the closing and public hearing to be prominently posted in at least two places along the road or easement

·         A certified copy of the order (or judgment of the court) shall be filed in the office of the register of deeds of the county

·         Thirty day appeal process after the closing of the road

 

Interim Manager Bullins reiterated that the abandonment action by the Board of Transportation is merely to cease maintenance by the NCDOT and the closing of the section of road is the responsibility by law of the county commissioners.

 

The Board discussed the request presented by Attorney Browder.

 

Commissioner McHugh requested Attorney Browder make sure before the public hearing that there were no problems with any utility company that serves the area.

 

Commissioner John Turpin moved to approve the abandonment of a portion of SR#1501 - Ellis Lawson Road from the NCDOT- Secondary Road System. 

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

Chairman Inman entertained a motion to direct the Clerk to the Board to prepare a Resolution with the necessary information for permanently abandoning the right-of-way for a portion of SR#1501 – Ellis Lawson Road for the Board’s consideration.

 

Commissioner Walker moved to approve the motion to direct the Clerk to the Board to prepare a Resolution with the necessary information for permanently abandoning the right-of-way for a portion of SR#1501 – Ellis Lawson Road for the Board’s consideration.

 

Commissioner John Turpin seconded and the motion carried unanimously.

 

SR #1121 – Hobe Kiser Road

 

Attorney Browder presented the following additional information regarding the request:

 

·         Sole Trustee of the Ruby B. Kiser Trust and have the sole authority to handle real estate transactions for the Trust

·         Removal of a section of the road .10 of a mile from the NCDOT Secondary Road System leaving .30 of a mile on the NCDOT Secondary Road System. This section will be rerouted to eliminate the sharp turn in the road

·         NCDOT has agreed to this rerouting of the road

·         Documentation from Surveyor Eric L. Carver certifies:

o        No part of the North-South section of the road as it presently exists is located within, or touches the boundary of the Harden Odell Moore tract

o        No part of the North-South section of the road as staked on the ground is located within, or touches the boundary of the Harden Odell Moore tract

·         The portion of the Hobe Kiser Road to be closed is located entirely within the boundaries of the property owned by the Ruby Kiser Trust

·         Desire to restore old farm house currently in the right of way of the existing portion of the road to be paved

 

Attorney Browder concluded that the request is as follows:

 

·         Abandonment of a portion of SR#1121 – Hobe Kiser Road from the NCDOT- Secondary Road System

·         Abandonment of the right-of-way/permanently closing the public road

 

The Board discussed the request presented by Attorney Browder.

 

Commissioner John Turpin moved to approve the abandonment of a portion of SR#1121 – portion of Hobe Kiser Road from the NCDOT- Secondary Road System. 

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

Chairman Inman entertained a motion to direct the Clerk to the Board to prepare a Resolution with the necessary information for permanently abandoning the right-of-way for a portion of SR#1121 – Hobe Kiser Road for the Board’s consideration.

 

Commissioner McHugh moved to approve the motion to direct the Clerk to the Board to prepare a Resolution with the necessary information for permanently abandoning the right-of-way for a portion of SR#1121 Hobe Kiser Road for the Board’s consideration.

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

Commissioner Walker reiterated the need for Attorney Browder to contact the utilities companies to ensure no problems with abandoning a portion of this road.

 

GENERAL GOVERNMENT – GOVERNING BODY – NOTIFICATION OF FUNDING-SINGLE FAMILY REHABILITATION PROGRAM

 

Interim County Manager Darlene Bullins presented the following information regarding the notification of funding for the Single Family Rehabilitation Program:

 

·         County received information late regarding the program

·         North Carolina Housing Finance Agency will make a total of $8.33 million available to eligible organizations for rehabilitation of scattered-site, owner-occupied homes in selected counties (Stokes County is eligible)

·         Successful applicants could receive between $200,000 and $400,000 depending on service area population.

·         Focus of the program is on financially-feasible, moderate rehabilitation

·         Funds targeted to elderly and handicapped/disabled homeowners below 80% of the county median income

·         Deadline for application October 13, 2006

·         RFPs can be issued for third party administrators to administer the program

·         Funding can be used for third party administration cost

·         No matching funds are required by the County

 

Interim Manager Bullins noted that RFPs could be advertised and returned to the Board by the next meeting.

 

Commissioner John Turpin requested more information on the selection process by the proposed third party administrators.

 

Interim Manager Bullins noted that there are strict guidelines that the Third Party Administrators must follow.

 

The Board discussed using a third party administrator, timeline of the application,and issuing RFPs.

 

Commissioner John Turpin moved to direct the Interim County Manager to to proceed with RFPs for the proposed Single Family Rehabilitation Program for the Board’s consideration. 

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – PROPOSED RESOLUTION- NC BIG SWEEP 2006 DAY

 

Interim County Manager Darlene Bullins presented the following proposed Resolution Declaring October 7, 2006 as Stokes County N.C. Big Sweep 2006 Day:

 

(Soil Conservationist Technician Sarah Jo Durham was unable to attend the meeting)

 

A RESOLUTION OF BOARD OF COMMISSIONERS

OF STOKES COUNTY

DECLARING OCTOBER 7, 2006 AS

STOKES COUNTY N.C. BIG SWEEP 2006 DAY

 

WHEREAS, water is basic and essential need for all life; and,

 

WHEREAS, Stokes County is rich in natural resources and beauty, and

 

WHEREAS, trash fouls our waterways as well as our landscapes, and,

 

WHEREAS, every citizens should contribute to keeping our environment

clean and healthy by working together to preserve clean water and the

natural beauty of our surroundings; and,

 

WHEREAS, N.C Big Sweep is a statewide community effort to retrieve trash from North Carolina’s waterways and landscapes.

 

NOW, THEREFORE, BE IT REVOLVED, that the Board of Commissioners of the County of Stokes, do hereby declare October 7, 2006 as STOKES COUNTY BIG SWEEP 2006 DAY. And does further hereby urge every citizen to do his or her part to restore the beauty and function of our streams by volunteering to participate in the N.C. BIG SWEEP event.

 

Adopted this 11th day of September, 2006

 

____________________________                   ____________________________

J. Leon Inman- Chairman                                 Joe Turpin – Vice Chairman

____________________________                   _____________________________

Sandy McHugh - Commissioner                     John Turpin - Commissioner        

                                                                                                                 

____________________________                              Attest:                                         

Jimmy Walker – Commissioner                               

                                                                                  __________________________________

                                                                        Darlene M. Bullins – Clerk to the Board

 

 

Commissioner McHugh moved to approve the Resolution of The Board of Commissioners of Stokes County Declaring October 7, 2006 as Stokes County N.C. Big Sweep Day. 

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – CONSTRUCTION AGREEMENT – NORTHEAST STOKES VOL. FIRE DEPARTMENT

 

Interim County Manager Darlene Bullins presented a copy of the Construction Agreement from NCDOT, which provides reimbursement to fire departments for the paving from the entrance of the bay doors of the Northeast Stokes Vol. Fire Department to the highway for the Board’s consideration.  County Attorney Edward Powell has reviewed and approved the proposed contract as to Form and Legal Sufficiency.

 

Interim Manager Bullins noted that the County must execute the contract in order for the fire department to receive reimbursement from NCDOT for the paving that has already been completed and paid for by the Department.  NCDOT is obligated by General

Statute to pave from the entrance of the bay door of each fire department to the highway.

 

The Board discussed the reimbursement program sponsored by NCDOT for paving from the bay doors of a fire department building to the highway.

 

Commissioner John Turpin moved to approve the Construction Agreement with NCDOT, County of Stokes, and Northwest Stokes Vol. Fire Department. 

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously. 

 

(a copy of the contract will be retained by the Clerk to the Board)

 

Interim Manager Bullins noted that reimbursement would be issued to the County and the County would forward the reimbursement to the fire department.

 

GOVERNMENT – REGISTER OF DEEDS - BUDGET ORDINANCE AMENDMENT #17

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #17, which is necessary to amend the General Fund and Capital Reserve Funds to transfer funds for Register of Deeds Technology Funds.  The appropriations are to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

General Fund

 

 

 

100.9820.960

Transfer to Capital Reserve

 

 

$10,032.00

 

 

 

 

$10,032.00

 

 

 

 

 

 

Capital Reserve Fund

 

 

 

201.4180.025

Register of Deeds

 

 

$10,032.00

 

 

 

 

$10,032.00

 

This will result in a net increase of $10,032.00 in the appropriations of the General Fund and Capital Reserve Fund. To provide the additional revenue for the above, the following revenues will be increased.

 

 

 

 

 

Account Number

REVENUES

 Decrease

 

 Increase

 

General Fund

 

 

 

100.3991.000

Funds Balance

 

 

$10,032.00

 

 

 

 

$10,032.00

 

 

 

 

 

 

Capital Reserve Fund

 

 

 

201.3981.000

Transfer from General Fund

 

 

$10,032.00

 

 

 

 

$10,032.00

 

                Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2006-07:

 

·         Chapter 161-11.3 requires 10% of the Register of Deeds’ fees be

transferred to a technology fund

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment #17.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #17.

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY - BUDGET ORDINANCE AMENDMENT #18

 

                Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #18, which is necessary to amend the General Fund to transfer funds due to

 

increase cost of insurance over estimated cost at budget.  The appropriations are to be as

 

follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Governing Body

 

 

 

100.4110.450

Insurance & Bonds

 

 

$11,838.00

 

 

 

 

 

 

Contingency

 

 

 

100.9910.000

Contingency

$11,838.00

 

 

 

 

$11,838.00

 

$11,838.00

 

This will result in a net increase of $00.00 in the appropriations of the General Fund.

                Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2006-07:

 

·         Increased cost over estimated cost at budget time and extra vehicles being placed on policy after July 1, 2006

·         Also estimated the $10,000 bonus would be received in F/Y 2006-07, but came in June 2006

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment #18.

 

Vice Chairman Joe Turpin moved to approve Budget Ordinance Amendment #18.

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GRANT FUND-BUDGET ORDINANCE AMENDMENT #19

 

                Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #19, which is necessary to amend the General Fund to re-appropriate HRSA

 

Grant for radio equipment that will allow us to become part of the NC Medical

 

Communications Network. The appropriations are to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Grant Fund

 

 

 

203.4330.511

Equipment-Non Capital

 

 

$22,066.00

 

 

 

 

$22,066.00 

 

This will result in a net increase of $22,066.00 in the appropriations of the Grant Fund.

To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

REVENUES

 Decrease

 

 Increase

 

Grant Fund

 

 

 

203.3301.011

HRSA Grant

 

 

$22,066.00

 

 

 

 

$22,066.00 

 

                Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2006-07:

 

·         Funds appropriated in Fiscal Year 2005-06 Budget Ordinance Amendment #89. Re-appropriated funds to purchase radio equipment

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment #19.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #19.

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT–HEALTH DEPARTMENT -BUDGET ORDINANCE AMENDMENT #20

 

                Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #20, which is necessary to amend the General Fund to appropriated funds for

 

7.5% salary increase for nurses, two positions from part time to full time, reclassification of

 

position, truck, software, and computers for Health Department, Home Health Department,

 

Environmental Health, and King Clinic.  The appropriations are to be as follows: 

 

 

EXPENDITURES

 

 

Account

 

 

 

Number

 

 Decrease

 Increase

 

Health Department

 

 

100.5100.000

Salaries & Wages

 

 $102,180.00

100.5100.020

Salaries & Wages-Part Time

 

 $    8,802.00

100.5100.030

Salaries & Wages-Permanent PT

 $             22,811.00

 

100.5100.090

Social  Security

 

 $    5,466.00

100.5100.091

Medicare Tax

 

 $    1,278.00

100.5100.100

Retirement

 

 $    4,963.00

100.5100.101

401K

 

 $    1,022.00

100.5100.110

Group Insurance

 

 $    5,269.00

100.5100.111

Dental Insurance

 

 $      400.00

100.5100.180

Professional Services

 

 $      441.00

100.5100.250

Auto Supplies

 $                  700.00

 

100.5100.293

Eat Right Network

 

 $      500.00

100.5100.340

Printing

 $                  150.00

 

100.5100.350

Maint. & Repairs Equipment

 $                  350.00

 

100.5100.351

Maint. & Repairs Auto

 $                  200.00

 

100.5100.370

Advertising

 $                   50.00

 

100.5100.430

Rental of Equipment

 $                   25.00

 

100.5100.490

Dues & Subscription

 

 

Account

 

 

 

Number

 

 Decrease

 Increase

 

Home Health

 

 

100.5190.000

Salaries & Wages

 

 $  69,097.00

100.5190.030

Salaries & Wages-Permanent PT

 $               2,209.00

 

100.5190.090

Social Security

 

 $    4,147.00

100.5190.091

Medicare Tax

 

 $      970.00

100.5190.100

Retirement

 

 $    3,399.00

100.5190.101

401K

 

 $      691.00

100.5190.110

Group Insurance

 

 $    3,908.00

100.5190.111

Dental Insurance

 

 $      297.00

100.5190.511

Equipment Non Capitalized

 

 $  40,000.00

 

 

 

 

 

Environmental Health

 

 

100.5192.000

Salaries & Wages

 

 $  12,612.00

100.5192.030

Salaries & Wages-Permanent PT

 $               2,209.00

 

100.5192.090

Social Security

 

 $      645.00

100.5192.091

Medicare Tax

 

 $      150.00

100.5192.100

Retirement

 

 $      620.00

100.5192.101

401K

 

 $      127.00

100.5192.110

Group Insurance

 

 $      510.00

100.5192.111

Dental Insurance

 

 $        39.00

100.5192.250

Auto Supplies

 $                   25.00

 

100.5192.340

Printing

 

 $        25.00

100.5192.510

Equipment

 

 $  18,600.00

 

 

 

 

 

King Clinic

 

 

100.5191.000

Salaries & Wages

 

 $    8,417.00

100.5191.030

Salaries & Wages-Permanent PT

 $               3,000.00

 

100.5191.090

Social Security

 

 $      336.00

100.5191.091

Medicare Tax

 

 $        79.00

100.5191.100

Retirement

 

 $      531.00

100.5191.101

401K

 

 $        84.00

100.5191.110

Group Insurance

 $                  256.00

 

100.5191.111

Dental Insurance

 $                   88.00

 

 

 

 

 

 

Contingency

 

 

100.9910.000

Contingency

 $             20,806.00

 

 

 

 

 

 

 

 

 

 

 

 $             52,879.00

 $295,605.00

 

 

 

 

 

Capital Reserve Fund

 

 

 

 

 

 

201.5191.001

Environmental Health

 $             18,600.00

 

201.9810.000

Transfer to General Fund

 

 $  18,600.00

 

 

 

 

 

 

 $             18,600.00

 $  18,600.00

 

This will result in a net increase of $222,246.00 in the appropriations of the General Fund.

To provide the additional revenue for the above, the following revenues will be increased.

 

 

REVENUES

 

 

 

Account

 

 

 

 

Number

 

 Decrease

 

 Increase

 

 

 

 

 

100.3301.238

Health-Maternal Health XIX

 

 

 $  10,766.00

100.3301.242

Health-Child Health

 

 

 $    4,775.00

100.3301.243

Health-Child Health XIX

 

 

 $  15,757.00

100.3301.248

Health-Family Planning XIX

 

 

 $    4,528.00

100.3519.411

Health-Family Planning Fees

 

 

 $    7,320.00

100.3519.412

Primary Care-Child

 

 

 $  32,564.00

100.3519.413

Primary Care-Adult

 

 

 $  36,788.00

100.3519.421

Health Title XIX

 

 

 $  16,179.00

100.3519.410

Home Health Fees

 

 

 $  97,099.00

100.3301.233

Hurricane Recovery Act-Wells

 $               1,650.00

 

 

100.3982.960

Transfer from Capital Reserve Fund

 

 

 $  18,600.00

 

 

 $                  1,650.00

 

 $244,376.00

 

                Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2006-07:

 

·         Approved by the Board of Commissioners at the regular meeting on

August 28, 2006

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment #20.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #20.

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – SHERIFF’S DEPARTMENT  - BUDGET ORDINANCE AMENDMENT #21

 

                Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #21, which is necessary to amend the General Fund to appropriate drug

 

funds for the purchase of a computer.  The appropriations are to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Sheriff’s Department

 

 

 

100.5100.511

Equipment-Non Capitalized

 

 

$1,725.00

 

 

 

 

$1,725.00

 

This will result in a net increase of $1,725.00 in the appropriations of the General Fund.

To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

REVENUES

 Decrease

 

 Increase

100.3839.001

Sheriff’s Dept-Miscellaneous

 

 

$1,725.00

 

 

 

 

$1,725.00

 

                Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2006-07:

 

·         Drug funds to purchase computer

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment #21.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #21.

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – STOKES COUNTY PLANNING BOARD-APPOINTMENT

 

Chairman Inman informed the Board of the following vacancy on the Stokes County Planning Board:

 

·         Quaker Gap

 

The vacancy is currently being advertised on the county’s web page.

 

Interim Manager Bullins noted the vacancy had also been advertised in the Stokes News.

 

GENERAL GOVERNMENT – STOKES HEALTH SERVICES ALLIANCE

 

Interim County Manager Darlene Bullins reported that the information of the appointments of Commissioner Jimmy Walker, Commissioner Sandy McHugh, “Crow” McGee, and Frank Duncan at the August 28th meeting had been forwarded to President

Doug Atkinson-Stokes Health Services Alliance.

 

                President Atkinson had the following response:

 

·         The By Laws of the Alliance calls for 2 representatives each from the participating organizations- Stokes County Board of Commissioners, North Carolina Baptist Hospital and Forsyth Medical Center

·         Two at-large representatives

·         County currently has two positions – Board of Commissioner appointment -Commissioner McHugh and the County Manager’s position – Interim County Manager Darlene Bullins

·         Issue will be discussed with the Alliance at the next meeting – Tuesday, September 12th

·         Possible suggestion – Commissioner Walker will attend the meeting as an ad hoc member with no voting rights until Commissioner McHugh’s position is vacated in December 2006

 

The Board discussed President Atkinson’s recommendation.

 

Commissioner Walker noted he would be glad to serve until the new Board is appointed in December and if the new Board so chooses for him to continue.

 

Commissioner John Turpin moved to approve President Atkinson’s recommendation that Commissioner Walker serve as an ad hoc member on the Stokes Health Service Alliance until Commissioner McHugh’s position is vacated in December 2006, and to

appoint Commissioner McHugh, Crow McGee, and Frank Duncan as members.

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – PROPOSED REGIONAL SEWER FUND FEE INCREASE

 

As directed by the Board, Finance Director Julia Edwards presented the following proposed sewer rate options for the Board’s consideration:

 

OPTION 1

 

 

Current Rate:

 

 

Residential/Small Business

$10 (minimum) up to 3,000 gallons of Water Usage

 

$3.00 per 1,000 gallons after 3,000 gallons

 

 

 

Institutional

$10 (minimum) up to 3,000 gallons of Water Usage

 

$25.25 per 1,000 gallons after 3,000 gallons

 

 

 

Proposed Rate:

 

 

Residential/Small Business

$15 (minimum) up to 3,000 gallons of Water Usage

 

$5.25 per 1,000 gallons after 3,000 gallons

 

 

 

Institutional

$15 (minimum) up to 3,000 gallons of Water Usage

 

$45 per 1,000 gallons after 3,000 gallons

 

 

 

OPTION 2

 

 

Current Rate:

 

 

Residential/Small Business

$10 (minimum) up to 3,000 gallons of Water Usage

 

$3.00 per 1,000 gallons after 3,000 gallons

 

 

 

Institutional

$10 (minimum) up to 3,000 gallons of Water Usage

 

$25.25 per 1,000 gallons after 3,000 gallons

 

 

 

Proposed Rate:

 

 

Residential/Small Business

$13 (minimum) up to 3,000 gallons of Water Usage

 

$5.25 per 1,000 gallons after 3,000 gallons

 

 

 

Institutional

$15 (minimum) up to 3,000 gallons of Water Usage

 

$45 per 1,000 gallons after 3,000 gallons

 

 

 

OPTION 3

 

 

Current Rate:

 

 

Residential/Small Business

$10 (minimum) up to 3,000 gallons of Water Usage

 

$3.00 per 1,000 gallons after 3,000 gallons

 

 

 

Institutional

$10 (minimum) up to 3,000 gallons of Water Usage

 

$25.25 per 1,000 gallons after 3,000 gallons

 

 

 

Proposed Rate:

 

 

Residential/Small Business

$13 (minimum) up to 3,000 gallons of Water Usage

 

$5.25 per 1,000 gallons after 3,000 gallons

 

 

 

Institutional

$15 (minimum) up to 3,000 gallons of Water Usage

 

$43 per 1,000 gallons after 3,000 gallons

 

 

 

OPTION 4

 

 

Current Rate:

 

 

Residential/Small Business

$10 (minimum) up to 3,000 gallons of Water Usage

 

$3.00 per 1,000 gallons after 3,000 gallons

 

 

 

Institutional

$10 (minimum) up to 3,000 gallons of Water Usage

 

$25.25 per 1,000 gallons after 3,000 gallons

 

 

 

Proposed Rate:

 

 

Residential/Small Business

$13 (minimum) up to 3,000 gallons of Water Usage

 

$5.00 per 1,000 gallons after 3,000 gallons

 

 

 

Institutional

$13 (minimum) up to 3,000 gallons of Water Usage

 

$43 per 1,000 gallons after 3,000 gallons

 

 

Finance Director Edwards noted the following regarding the presented options:

 

·         Current cash on hand estimated at June 30, 2006 = ($36,436.19)- account currently in the “red”

·         Debt Service does not expire until Fiscal Year 2015-16

·         Discussed operating costs since 2000-01

·         City of King and Town of Walnut Cove current rates

·         60 residential/small businesses

·         10 institutional – most county

 

The Board discussed the options presented by Director Edwards, system paying for its operating cost, and the effects of a rate increase on the residential customers as well as the institutional customers which is primarily governmental.

 

Interim County Manager Bullins reiterated that there would have to be a public hearing regarding the proposed sewer rate increase.

 

Commissioner McHugh proposed the following option five:

 

OPTION 5

 

 

Current Rate:

 

 

Residential/Small Business

$10 (minimum) up to 3,000 gallons of Water Usage

 

$3.00 per 1,000 gallons after 3,000 gallons

 

 

 

Institutional

$10 (minimum) up to 3,000 gallons of Water Usage

 

$25.25 per 1,000 gallons after 3,000 gallons

 

 

 

 

 

 

Proposed Rate:

 

 

Residential/Small Business

$10 (minimum) up to 3,000 gallons of Water Usage

 

$3.00 per 1,000 gallons after 3,000 gallons                                                                          

 

 

 

Institutional

$15 (minimum) up to 3,000 gallons of Water Usage

 

$45 per 1,000 gallons after 3,000 gallons

 

 

 

Customers

70

10 Institutional Customers

 

 

60 Residential/Small Business Customers

 

 

 

New Rate Recommendation

 

 

 

Yearly

 

 

 

 

60 per month @ $10

 $       7,200.00

 

10 per month @ $15

 $       1,800.00

 

400,000 gallons per month (est.) @ $45

 $   216,000.00

 

 

 

 

 

 $   225,000.00

 

 

 

 

Operating Expenses

 $     65,000.00

Telephone, Utilities, Permit, R&A Laboratory and Repairs

Debt Service

 $   103,525.00

State Revolving Loan

Salary Transfer

 $       3,000.00

Public Buildings Employees

 

 

 

 

 $   171,525.00

 

 

 

 

Difference

 $     53,475.00

 

 

 

 

Effective date January 1, 2007

 $     26,737.50

 

 

 

 

Cash on Hand 06/30/06

 $    (36,436.19)

 

 

 

The Board discussed Commissioner McHugh’s proposed Option Five.

 

Commissioner McHugh moved to hold a public hearing for increase sewer rates-Option Five, which will leave residential and small business at $10 minimum up to $3,000 gallons of water usage /$3.00 per 1,000 gallons after 3,000 gallons and increase institutional

to $15 minimum up to 3,000 gallons of water usage/$45 per 1,000 gallons after 3,000 gallons.  Vice Chairman Joe Turpin seconded the motion.

 

Commissioner Walker noted the different rates within the County.

 

The motion carried (3-2) with Chairman Inman and Commissioner Walker voting against the motion.

 

GENERAL GOVERNMENT – GOVERNING BODY – ADMINISTRATIVE OFFICER I POSITION – SALARY EVALUATION

 

Interim County Manager Darlene Bullins presented job descriptions (Health and DSS) as requested by the Board. Both job descriptions been approved by the North Carolina Office of State Personnel.

 

Commissioner McHugh moved to approve the Administrative Office I position in DSS receiving the same monetary benefits as the Health Department’s Administrator Office I position. 

 

Commissioner John Turpin seconded the motion.

 

The Board discussed the motion.

 

Commissioner Walker reiterated the need for a comprehensive salary and benefit study for the County.

 

Commissioner Walker noted the need for the two same positions being treated fairly.

 

Chairman Inman reiterated concerns with the reclassification not being approved as other county reclassifications.

 

The motion carried (4-1) with Vice Chairman Joe Turpin voting against the motion.

 

GENERAL GOVERNMENT – GOVERNING BODY –FURTHER DISCUSSION OF VOTING DISTRICT SYSTEM – PROPOSED MAPS

 

Commissioner John Turpin presented the following Resolution for further discussion of the voting district system along with proposed District maps:  (a copy of the proposed Resolution and maps will be retained the Clerk to the Board).

 

RESOLUTION ADOPTING NEW ELECTION DISTRICT BOUNDARIES

 

                WHEREAS, pursuant to Chapter 153A of the North Carolina General Statutes, the Stokes County Board of Commissioners consists of five members nominated and elected at large from the county.

 

                WHEREAS, the Stokes County Board of Commissioners desires to change the mode of nomination and election of the Board of Commissioners; and

 

                WHEREAS, the Stokes County Board of Commissioners desires to divide the county into five electoral districts and to apportion Board members to the districts so that the quotients obtained by dividing the population of each district by the number of commissioners apportioned to the district are as nearly equal as practicable; and

                WHEREAS, the Stokes County Board of Commissioners, pursuant to North Carolina General Statute 153A -58 (3) (c) hereby declares that it is their intent that the qualified voters of each district should be able to nominate all candidates who reside in the district for seats apportioned to that district, and the qualified voters of the entire county shall elect all members of the Board, if such mode is approved by the voters of the county; and

                WHEREAS, the Stokes County Board of Commissioners adopted a resolution on August 31, 2006 concerning these issues; and

                WHEREAS, the select committee appointed by the Stokes County Board of Commissioners has met and received input from the citizens of the county and has drawn a proposed district map for the five Commissioner districts for the Board of Commissioners’ approval, which district map, population statistics and descriptions are attached hereto as Exhibit A and are incorporated herein by reference and made a part of this resolution.

                WHEREAS, the Stokes County Board of Commissioners hereby incorporates the said August 31, 2006 resolution herein by reference and hereby repeals the said previous resolution.

            NOW THEREFORE, BE IT RESOLVED BY THE STOKES COUNTY BOARD OF COMMISSIONERS as follows:

                1.             Pursuant to North Carolina General Statute 153A-60, the issue of whether that the county shall be divided into five electoral districts as described in the map, description and statistics set forth in the attached Exhibit A for the purpose of the qualified voters of each district nominating candidates for the Board who reside in the district for seats apportioned to that district, and for the qualified voters of the entire county to elect members to the Board of Commissioners should be submitted to the voters at the next general election on November 7, 2006 and that a proposition to approve such an alteration shall be printed on the ballot in substantially the following form:

      "Shall the structure of the Stokes County Board of Commissioners be altered to divide the county into five electoral districts that apportion Board members to the districts so that the quotients obtained by dividing the population of each district by the number of commissioners apportioned to the district are as nearly equal as practicable and to allow the nomination of candidates for the Board who reside in the district by all qualified voters of the district and the election of candidates for the Board by all qualified voters of the county?

      [] YES

      [] NO"

                2.             That the ballot shall be prepared in accordance with the directions and requirements of the State Board of Elections and the Stokes County Board of Elections.  If a majority of the votes cast on the proposition are in the affirmative, the plan contained in the resolution shall be put into effect.  If a majority of the votes cast are in the negative, the resolution and the plan contained therein are void.

                3.             If a majority of the votes cast are in the affirmative, the new district boundaries shall be used for the election of the members of the Board of Commissioners in the 2008 primary and general elections and for each subsequent primary and general election until the boundaries are altered according to law.

4.                        The manner of the transition from the existing structure to the altered structure will be that the two Commissioners with terms expiring in 2008 will be nominated and elected pursuant to this resolution, and the three Commissioners whose terms expire in 2010 will be nominated and elected then pursuant to this resolution.

                5.             Pursuant to North Carolina General Statute 153A-22, a certified copy of this resolution shall be filed with the Secretary of State, the Stokes County Register of Deeds, and the Stokes County Board of Elections.

6.             A copy of this resolution and the maps showing the district boundaries shall be published in full and retained in the Office of the Clerk of Board of Commissioners to be made available for the public.

                7.             A copy of this resolution shall be filed and indexed in the ordinance book required by North Carolina General Statute 153A-48.

                8.             Copies of the maps depicting the districts shall be provided to the Stokes County Board of Elections with the request that the Board of Elections notify residents of Stokes County of changes in the districts in which they vote.

                RESOLVED AND ADOPTED this, the ______ day of September, 2006 by a vote of ________ with the following Commissioners voting to approve the Resolution: 

 

                Commissioner John Turpin presented the following overview:

 

·         August 31, 2006 – Board adopted a Resolution to place the question of voting by Districts on the November ballot contingent upon approval of the Institute of Government

·         Institute of Government had no issues with the Resolution which allowed for the placement of the question on the ballot in November 2006

·         Committee met on Friday, September 8th

·         Two maps were discussed in the committee meeting

o        Option A – drafted by GIS/Mapping Department

o        Option B – drafted by committee member Sam Hill

·         Both proposed maps were delivered to Board members on Friday for review

·         Committee met again on Monday, September 11th after the numbers on the map prepared by Mr. Hill were verified by mapping department

·         All members of the committee except for one approved the map prepared by the GIS/Mapping

 

 

·         There are some divided precincts on both submitted maps

o        Option A - 5 precincts

o        Option B – 1 precincts

·         Precincts were divided in order to get the districts population as even as possible

·         If approved by the voters, District Maps can be changed by merely holding a public hearing

 

The Board discussed both draft map options (A&B) presented by Commissioner John Turpin.

               

Commissioner John Turpin requested the approval of the Resolution Identifying Draft A as the adopted map for commissioner districts.

 

Vice Chairman Joe Turpin moved to approve the Resolution and Option Map A as the approved District Map.  Commissioner McHugh seconded the motion.

 

Commissioner McHugh reiterated that the Board is not approving for voting districts, but merely approving for the placement on the November ballot for the voters to decide.

 

The motion carried (3-2) with Chairman Inman and Commissioner Walker voting against the motion.

 

GENERAL GOVERNMENT – GOVERNING BODY – PLANNING – AGRICULTURAL INSPECTION

 

Interim County Manager Darlene Bullins as requested by the Board presented information from Planning Director David Sudderth stating that electrical inspections are required by state statute each time the electricity has been disconnected before the

reconnection even if it is just an agricultural facility. 

 

GENERAL GOVERNMENT – LEGAL – DEED FOR SAM EAST –FORECLOSURE

 

County Attorney Edward Powell requested if the Board would consider the proposed Deed for Sam East-foreclosure or should the matter be on the next regular meeting.

 

Chairman Inman requested the Clerk to place the item on the next agenda.

 

GENERAL GOVERNMENT – GOVERNING BODY – REQUEST FOR APPROVAL – SW VA/NC NC REGIONAL TOURISM INITIATIVES

 

Commissioner John Turpin updated the Board on the SW VA/NW NC Regional Tourism Initiatives.  A Steering Committee has been set up consisting of (1) Commissioner and the County Manager’s position, which is currently establishing By Laws and

regulations.

 

Commissioner John Turpin presented the invoice from Surry County Finance Office (budgetary agent for the Initiative) in the amount of $7500, which was approved in the Fiscal Year 2006-07 budget for the Board’s consideration.

 

Commissioner John Turpin moved to approve the payment of $7500 for the SE VA/NW NC Regional Tourism Initiative to Surry County Finance who is the budgetary agent for the Initiative. 

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – AWARD- GREATEST

LOSS IN CLAIMS FOR INSURANCE

 

Interim County Manager Darlene Bullins presented the Board with a plague and a check in the amount of $2500 received on Saturday at the NCACC Annual Conference in Winston Salem from the NC Association of County Commissioners-

Risk Management Pool.

 

Stokes County was chosen for having the most outstanding loss ratio in claims for personal/liability, workmen’s comp. and health insurance during the past two years.

 

The Board expressed their appreciation for the hard work of county employees constantly trying to save funding and keeping cost down.

           

GENERAL GOVERNMENT – GOVERNING BODY – DOUBLE CREEK VOLUNTEER FIRE DEPARTMENT INC

 

Interim County Manager Darlene Bullins presented a request from Double Creek Fire Department for a letter stating that Double Creek is a qualified Volunteer Fire Department assigned to protect a specific Fire District within Stokes County.

 

Interim Manager Bullins noted the following:

 

·         Lease Purchase for a 2006 Fire Pumper Tanker for $260,000

·         Purchase of fire pumper tanker was approved by the Fire Commission

in the F/Y 2006-07 budget

·         Replaces a 1978 pumper tanker which they are unable to obtain parts for the truck

·         Requested by L. G. Tilley – Chairman – Board of Directors.

 

Interim Manager Bullins presented a sample letter from the United Financial of North Carolina, Inc.  Interim Manager Bullins suggested to include the following sentence:

 

·         And such approval does not obligate the County of Stokes or its Board of Commissioners in any way regarding repayment of the debt.

 

Interim Manager Bullins concluded that Attorney Edward Powell had approved the proposed document as to Form and Legal Sufficiency.

 

Commissioner McHugh moved to approve the letter stating that Double Creek Fire Department Inc is a qualified Volunteer Fire Department, assigned to protect a specific Fire District within the County as prepared by the Interim County Manager.  Vice

 

Chairman Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING – APPRECIATION TO COUNTY DEPARTMENTS VOLUNTEERS

 

The Board expressed their appreciation to all the county departments, outside agencies and volunteers who participated in the recent rescue and search last week in Danbury.

 

CLOSED SESSION

 

Chairman Inman entertained a motion to enter into closed session to discuss matters relating to the location or expansion of industries or other businesses in the county pursuant to G.S. 143-318.11(a)(4).

 

Commissioner John Turpin moved to enter into closed session to discuss matters relating to the location or expansion of industries or other businesses in the county pursuant to G.S. 143-318.11(a)(4). 

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

The Board re-entered into the regular session of the September 11th meeting.

 

There being no further business to come before the Board, Chairman Inman entertained a motion to adjourn the meeting. 

 

Commissioner McHugh moved to adjourn the meeting. 

 

Commissioner John Turpin seconded and the motion carried unanimously.

 

 

________________________                                  _____________________________

Darlene M. Bullins                                   J. Leon Inman

Clerk to the Board                                   Chairman