STATE OF NORTH CAROLINA                   )                    OFFICE OF THE COMMISSIONERS

                                                                        )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                  )                    DANBURY, NORTH CAROLINA

                                                                        )                    AUGUST 28, 2006

               

The Board of Commissioners of the County of Stokes, State of North Carolina, met for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan Memorial Building (Administrative Building) located in Danbury, North Carolina on Monday, August 28, 2006 at 7:00 pm with the following members present:

 

                                                                Chairman Leon Inman

                                                                Vice-Chairman Joe Turpin

Commissioner Sandy McHugh                                                   

Commissioner John Turpin

                                                                Commissioner Jimmy Walker

 

                                                                County Personnel in Attendance:

                                                                Clerk to the Board/Interim County Manager Darlene Bullins

                                                                County Attorney Edward L. Powell

                                                                Finance Director Julia Edwards

                                                EMS Director Monty Stevens

                                                Health Director Don Moore

                                                Martina Tunat- SWII Supervisor-Family Care Coordination

Public Works Director Jay Kinney

Sheriff Mike Joyce

                                                               

Chairman Leon Inman called the meeting to order.

 

Commissioner Walker delivered the invocation.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

Chairman Inman opened the meeting by inviting the citizens in attendance to join the Board with the Pledge of Allegiance.

 

GENERAL GOVERNMENT – GOVERNING BODY – PRESENTATION OF NEW PATROL VEHICLES AND AMBULANCE

 

Chairman Inman invited those in attendance to join Board of Commissioners outside to present the following vehicles:

 

·         Presentation – 8 vehicles to Sheriff Mike Joyce

·         Presentation – 1 ambulance to EMS Director Monty Stevens

 

Sheriff Joyce and EMS Director Stevens both extended their appreciation to the Board for the support and vehicles included in the fiscal year 05-06 budget.

 

Members of the Board extended their appreciation to Sheriff Joyce and EMS Director Stevens for the dedicated service given to the citizens of Stokes County by these two departments.

 

GENERAL GOVERNMENT –GOVERNING BODY-APPROVAL OF MINUTES

 

Chairman Inman entertained a motion to approve or amend the minutes of the August 14th  meeting.

               

Vice Chairman Joe Turpin moved to approve the minutes of the August 14th meeting.    

 

Commissioner John Turpin seconded the motion.

 

Commissioner Walker questioned if re-appointments to the Stokes Health Services Alliance should be appointments due to some of the appointments not officially appointed.

 

Chairman Inman requested if Board members wish to amend the minutes to reflect appointments instead of re-appointments –Stokes Health Services Alliance.

               

Vice Chairman Joe Turpin amended the motion to reflect appointments instead of re-appointments-Stokes Health Services Alliance.

 

Commissioner John Turpin amended his second. 

 

The amended motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – CHANGE IN THE AGENDA SCHEDULE

 

Chairman Inman (per request of the Interim County Manager) entertained a motion be move Item IX-Old Business –A. Health Department –Budget Request – F/Y 2006-07 –Continuation to follow Item IV-EMS-Thrombolytic Program Informational Presentation.

 

Vice Chairman Joe Turpin moved to approve Item IX-Old Business – A. Health Department –Budget Request – F/Y 2006-07 –Continuation to follow Item IV-EMS-Thrombolytic Program Informational Presentation. 

 

Commissioner John Turpin seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

There were no public comments.

 

GENERAL GOVERNMENT – EMS – THROMBOLYTIC PROGRAM INFORMATIONAL PRESENTATION

 

EMS Director Monty Stevens introduced Ms. Stephanie Starling-Edwards, Winston Salem Regional RACE (Reperfusion of the Acute Myocardial Infarction in the Carolina Emergency Departments) who presented the presentation.  Dr. Carl Beavers – Stokes EMS Medical Director – was unable to attend the meeting due to another commitment.

 

Ms. Starling-Edwards spoke regarding the following topics:

 

·         Purpose – a Systems Approach to Improve Survival of Patients with Myocardial Infarction in North Carolina Through Improved Application of Reperfusion Therapy

·         Rationale

o        Acute MI is major killer in North Carolina

o        Reperfusion therapy(and especially rapid primary PCI) saves lives in ST-elevation MI(STEMI)/New LBBB patients

o        In North Carolina, reperfusion therapy is being given too seldom and too late

o        A national priority to improve systems of care for acute MI

o        RACE provides opportunity in NC to work with regional leaders of EMS, emergency medicine, cardiology, and American College of Cardiology, supported by Blue Cross/Blue Shield, to improve care and saves lives

·         Objectives- Improve the public health of North Carolina residents by:

o        Reducing the eligible STEMI population untreated with reperfusion by 20% (i.e. 20% untreated to 16% untreated)

o        Increasing the speed of reperfusion toward national benchmarks of 90 minutes door to balloon for Primary PCI and 20 minutes for fibrinolytic therapy

o        Establishing regional systems of acute MI Care with emergency departments throughout North Carolina

o        Training hospital and emergency personnel in the national guidelines for AMI reperfusion therapy

·         Intervention- Hospital by Hospital and EMS to Hospital customized plan to optimize rapid and effective reperfusion

o        Streamline recognition and treatment of AMI

o        Treatment algorithms

o        Education

o        Transfer protocols including rapid and direct communication, transport, and cath lab activation

o        MI “hotline” support

·         Conclusion

o        There is need for improvement in current AMI reperfusion in US and especially in NC

o        To do so the SYSTEM is as important as the Specific Treatment

o        RACE to address lack of treatment for eligible patients and unnecessary delays attributable to system issues

·         American College of Cardiology Recommends:

o        All patients should undergo rapid evaluation for reperfusion therapy and have a reperfusion strategy implemented promptly after contact with the medical system

o        Initial Reperfusion Therapy –Defined as the initial strategy employed to restore blood flow to the occluded coronary artery

o        3 Major Options – Pharmacological Reperfusion(Fibrinolytic); Primary Percutaneous Coronary Intervention (PCI) and Acute Surgical Reperfusion

 

Ms. Starling-Edwards also noted the other following information pertaining to the presentation:

 

·         Patients who are having heart attacks –only about 40% call 911

·         60% walk into the emergency room by themselves

·         Need education out there so when someone thinks they are having a heart attack - call 911

·         Stokes County currently has 12 Lead transmission to Forsyth and Baptist which has shown a 20-30 minute faster treatment time due to physicians and emergency room staff being ready – very vital tool

·         Remote areas in Stokes County that can take as much as 90 minutes to get to Forsyth or Baptist Hospitals

·         Consider pre-hospital fibrinolytic therapy within 30 minutes of their symptoms if they can not get to a PCI center and have a balloon inflated within 90 minutes

·         Patients need this therapy medication via injection

·         RACE will continue to work with hospitals and EMS

·         Wilkes County is currently the only County in this area using the fibrinolytic therapy

 

Ms. Starling-Edwards reiterated the need for this type of program in Stokes County and the commitment of all those involved to save lives in Stokes County.

 

EMS Director Monty Stevens presented the following graphs and information:

 

·         Cardiac Related Calls – Fiscal year 2004-05

·         Fiscal year 2004-05 Cardiac Calls by Hospitals

·         Call Times – Average vs -90% Fractile

·         Thrombolysis Exclusion Questions

·         Thrombolysis Inclusion Questions

·         Dr. Beavers promotes this type of program

·         Dr. Beavers supportive of the ideas and concepts of this program which will make a significant, positive impact on pre-hospital cardiac care for the citizens of Stokes County

·         Protocols have been sent to Office of EMS for approval

·         Additional training for EMS Employees

·         All EMS employee will be certified by Dr. Beavers

·         Projective date for implementation – April 1, 2007

 

EMS Director Stevens reiterated that all staff will be fully trained and that Thombolysis Exclusion and Inclusion questions will be asked before any treatment is administered.

 

The Board discussed the Thrombolytic Therapy Program to be used in Stokes County, the need for this type of program in Stokes County, value for citizens in Stokes County, cost of medication-estimated @$1400 per dose, possible adjustments in EMS charges in the future, and possible programs available for those who can not pay for the treatment.

 

GENERAL GOVERNMENT – HEALTH DEPARTMENT – BUDGET REQUEST – FISCAL YEAR 2006-07 - CONTINUATION

 

Health Director Don Moore presented the following further information regarding the budget request for fiscal year 2006-07 that was presented at the August 14th meeting:

 

·         Resolution – Requesting Adoption of the 2006-06 Budget Approved by the Board of Health

·         Need for salary increases for nursing staff for recruitment and retention

·         Currently only have two RNs on staff- one resigned today and the other has an offer from the State- nurses essential to running the health clinics

·         7.5% increases for nurses-salaries still low in this area

·         Two full time positions requested:

o        60% office assistant to 100%

o        60% part time administrative assistant –reclassified to administrative officer by the State to be 100% - salary of $36, 000 – based on Employment Security Commission 2006 Wage Rates

·         Home Health – (1) additional nursing position along with Point of Service Equipment and Software- Software increases efficiency and checks medical coding which increases revenue and decrease errors

·         Environmental Health – 4-wheel drive vehicle – funding is already in capital reserve

·         With all requests, budget should come in an estimate of $7,000 to $8,000

less County funding

·         Increase in volume of patients by 50% and also 40% increase in revenue collections

·         Health Department’s urgent need for nurses

·         Some nursing positions have been open for three years

·         Approved by the Board of Health by unanimous vote

 

The Board continued discussion regarding Director Moore’s budget request.

 

Commissioner Walker reiterated the need for a complete comprehensive salary/staffing/personnel and benefits study and the need for a budget review for revenues and expenditures after the first quarter (October 2006).

 

Commissioner McHugh noted that there had been no official vote to not spend funding prior to a budget review for revenues and expenditures after the first quarter.

 

Mr. Dennis Thompson, Consultant, presented the following information:

 

·         Nursing Salaries’ comparison information (Stokes County versus Surry County)

·         Nursing Salaries (hiring rate) in Stokes (even with 7.5% increase) about $3,000 to $4,000 less than Surry

·         Presented budget has increased revenues to offset expenditures

 

Mr. Thompson met with the Budget Team and presented the following Budget Team’s recommendations:

 

·         Environmental Health - 4-wheel drive vehicle –funding available in capital reserve – Budget Team recommends the purchase when the Board is ready to move forward

·         Home Health – Equipment and software will provide correct coding, rapid returns which will provide more revenue – Budget Team recommends when the Board is ready to move forward

·         Home Health – additional position – projections for revenue for fiscal year 2006-07 to be way over budget – Budget Team recommends the additional position which will produce revenue to offset the cost of the position

·         7.5% salary increase for nurses – Director Moore anticipates increased revenues will be met when able to hire nurses – Budget Team noted the comparison with Surry County

·         Administrative Assistant to Administrative Officer – per County policy-Budget Team recommends salary reclassification @6% above minimum of the salary grade and if requested by the Board to evaluate similar jobs within the County to evaluate the $36,000 requested salary

·         Office Assistant – 60% to 100% - Budget Team recommends the position to be 100%- need for administrative support at the Health Department for current increased patient load in Danbury and for implementation of staffing at the King Clinic

·         Mr. Thompson personally recommended a salary study to include the surrounding and comparable counties and to be implemented when financially possible

 

The Board discussed the job duties of the reclassified Administrative Officer position.

 

Finance Director Julia Edwards (as requested by the Board) presented the following information regarding the request:

 

·         7.5% increases for nursing would be in addition to the 5% above minimum of the grade approved last year = 12.5% above minimum of grade

·         Administrative Officer salary should be $28,399.52 according to County policy

·         Comparison of F/Y 2005-06 (unaudited), F/Y 2006-07 budget and Director Moore’s request

·         Need for increase in the Environmental Health’s budget due to the hiring of a qualified specialist (approved higher salary) at the end of fiscal year 2005-06

·         Funding available in capital reserve for 4-wheel drive vehicle for Environmental Health

 

Director Moore extended his appreciation to the Board for their consideration.

 

Commissioner McHugh moved to approve the Health Director’s request, retroactive to July 1, 2006 and the Interim County Manager get the budget team together to see if there are any other comparable administrative positions (classified as administrative officer)  and if there are needed adjustments in those positions to bring those back to the Board at the next

meeting.

 

Vice Chairman Joe Turpin seconded the motion.

 

The Board further discussed the salary request for the Administrative Officer position.

 

The motion carried (4-1) with Chairman Inman voting against the motion.

 

GENERAL GOVERNMENT – PUBLIC WORKS – COURTHOUSE ADMINISTRATION BUILDING ROOF – UPDATE

 

Public Works Director Jay Kinney presented information regarding the roof of the Government Center (Courthouse):

 

·         Existing roof was installed in 1991

·         28,300 square feet flat roof

·         Life expectancy of the roof has now run its course

·         Rains in May have warranted looking into the current roof and at that time had several places patched

·         The membrane has been reviewed by a professional roofing group, Roof Tex-Marshville and by Peterson and Gordon-Architectural Firm – Winston Salem, which both denotes future need for replacement in the very near future

·         Possible thermoplastic membrane to be placed right over the current roof-estimated at $135,000 to $150,000 at current pricing

·         Placement of a tin roof would be estimate at $225,000 to $250,000 at current pricing

·         Weather plays a big part in the life of the membrane

·         Inside drains can cause major issues during heavy downpours – can back the water up inside the building

 

Public Works Director Kinney reiterated the possibility of a roof replacement in the near future as its relates to budgetary issues.

 

Chairman Inman directed Director Kinney to keep the Board informed of any changes.

 

GENERAL GOVERNMENT – REGIONAL SEWER FUND

 

Finance Director Julia Edwards (as requested by the Board) presented the following information regarding the Regional Sewer Fund:

 

·         Estimated deficit of the Regional Sewer Fund as of June 30, 2006 = $36,436.19

·         School of Government notes that County appropriation of General Funds is allowable due to the County owning and operating the system

·         Fiscal Year 2005-06 was the first full fiscal year the increase in rates were effective

·         System and Equipment is 10 years old and requires more repairs due to age

·         Repairs and replacement of pumps continues to deplete the funds

·         Possible new homes and businesses could contribute to additional cost for repairs

·         System has the capacity for growth, but with more usage, possible more repairs

·         Fund being in the red effects the fund balance of the General Fund and rating agencies look at how the County is operating its enterprise funds

·         General fund allocation, increase in rates, or a loan can bring the account out of the “red”

·         Last rate increase 12-14-2005

·         One time General Fund allocation usually does not draw great attention, but continuous allocations will effect bonding rates and LCG findings

 

Director Edwards recommended that the Board consider increasing the rates of the institutional customers and appropriating funding to bring this fund out of the “red”.

 

Public Works Director Jay Kinney noted the capacity of the system, but did agree that with added users, there is always the possibility of repairs.  The State will step in if the system exceeds 80% of its capacity to require a larger reservoir (capacity is a 100,000 gallons per day). System is currently running at 35%-40% capacity. Director Kinney noted the major repairs have come from lightning damage and items being placed in the lines from the jail and the hospital, which can cause major problems.  Director Kinney noted that with additional homes and/or business, equipment wears out.

 

The Board discussed the fund being in the “red”, a ten-year-old system that should not be having so many problems, rate increase needed, comparison of rates with Town of Walnut Cove and City of King, and time needed to evaluation the situation.

 

County Attorney Ed Powell noted that a Public Hearing must be held if a rate increase is being considered.

 

Vice Chairman Joe Turpin requested that the County Attorney see if the agreement with the Town of Danbury regarding the water system could be terminated.

 

Chairman Inman directed the Interim County Manager Bullins and Finance Director Julia Edwards to return to the Board with rate recommendations.

 

Interim County Manager Darlene Bullins requested a time frame as to when the Board must decide on which way to handle the deficiency due to the deficiency would be a finding by the Local Government Commission.  

 

Finance Director Edwards responded that if the Board had already taken steps to correct the deficiency, this information could be included in the audit management letter when the audit was submitted to LGC.

 

GENERAL GOVERNMENT – BOARD OF EDUCATION – STOKES COUNTY SCHOOLS – STATE PUBLIC SCHOOL BUILDING CAPITAL FUND

 

Interim County Manager Darlene Bullins presented the following items that were approved by the Board of Education on August 7, 2006 to be funded from the State Public School Building Capital Fund, which must be approved by the Board

of Commissioners:

 

·         Replace fire alarm at Francisco Elementary School = $15,000

·         Replace fire alarm at Lawsonville Elementary School = $15,000

·         Replace fire alarm at Pine Hall Elementary School =  $15,000

·         Upgrade fire alarm London Elementary School = $15,000

·         Eye wash station in science lab at Chestnut Grove Middle School = $750.00

·         Upgrade football bleachers at Chestnut Grove Middle School = $3,500

·         Chemical Storage cabinets at West Stokes High School = $2,500

·         Vertical handicap lift at London Elementary School = $40,000

·         Replace boiler at South Stokes High School = $79,000

·         Replace boiler at North Stokes High School = $72,000

·         Replace roof of “C” building at Southeastern Middle School = $64,000

·         Replace roof on band building at South Stokes High School = $50,000

·         Renovate “C” & “D” buildings for classroom space at Southeastern Middle School = $45,000

·         Recoat water tank at Nancy Reynolds Elementary School = $15,000

·         Handicap ramps at Pinnacle Elementary School = $13,500

 

The 2006-2007Captial Outlay Budget was approved with $337,987.00 State Public School Building Capital Funding and the projects equal $333,938 with a local match of $111,312.00.  The projects are identified in the 2006-2007 Capital Outlay Budget as safety, ADA, insurance, roofing, and priority projects determined by the Board of Education and operational staff.  Twelve of the fifteen projects were also identified by the County’s Budget Team as safety, ADA, and priority projects.

 

Commissioner McHugh moved to approve the 2006-2007 Capital Outlay Budget as submitted and approved by the Stokes County Board of Education. 

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –  ENVIRONMENTAL HEALTH – PROPOSED FEE FOR PLAN REVIEW FOR NEW FOOD SERVICE ESTABLISHMENTS AND FOR TRANSITION OF FOOD SERVICE ESTABLISHMENTS

 

Health Director Don Moore submitted the following proposed fee for plan review for new food service establishments and for transition of food service establishments which was approved by the Board of Health on August 16, 2006:

 

·         $200 Fee for Plan Review for a new food service establishment

·         $100 Fee for Transition (change of ownership) of food service establishment

 

Director Moore noted the following regarding the proposed fee:

 

·         State does not allow the department to charge for the inspections done at restaurants

·         State will authorize up to $200 for Plan Review for new food service establishment and up to $100 for Transition of a food service establishment

·         Currently, there is no fee for the new or the transition of the food service establishment being charged by the Environmental Health Department

·         A Plan Review for a new food service establishments takes the registered sanitarian an estimate of about 20 hours

·         A Transition ensures the establishment is brought up to code

·         Surrounding counties vary in fees charged for these services

·         Estimate of $2,000 to $3,000 revenue annually for the County

·         Plan review and transition plan mandatory by the State

 

The Board discussed the proposed fee, having a public hearing, and the fee being continued to be subsidized by County tax dollars or charged as a user fee for those who are in food service establishment.

 

Chairman Inman entertained a motion regarding the proposed plan review fee for a new food/transition plans for service establishments.

 

Commissioner McHugh moved to approve the fee for Plan Review for new food service establishments at $200 and for Transition of food service establishment at $100 to be effective October 1, 2006. 

 

Vice Chairman Joe Turpin seconded the motion.

 

Commissioner John Turpin requested to have a Public Hearing before any adoption of the proposed fees.

 

The Board discussed having a Public Hearing regarding the proposed fee.

 

Commissioner McHugh withdrew her motion to allow a Public Hearing. 

 

Vice Chairman Joe Turpin withdrew his second to the motion.

 

Commissioner John Turpin moved schedule the Public Hearing regarding the proposed fees for Plan Review for new food/transition service establishments at the second meeting in September. 

 

Commissioner McHugh seconded the motion. 

 

Commissioner Walker expressed concerns with setting a precedence by holding a public hearing regarding fees when not mandated by General Statute.

 

The motion carried (4-1) with Commissioner Walker voting against the motion.

 

GENERAL GOVERNMENT – HEALTH DEPARTMENT – FLEXTIME – FAMILY CARE COORDINATION

 

Health Director Don Moore requested the Board’s consideration to allow flextime for the Family Care Coordination Unit.  The flex hours would be 7:30 am to 7:30 pm in order to better serve clients.  The Board of Health approved the use of flextime.

 

Director Moore supported the request for flextime with the understanding that flextime must be reconciled with client records and periodic verification with clients as to the time services were rendered.

 

Martina Tunat, Family Care Coordination Supervisor noted the following:

 

·         Family Care Coordination programs provides support and information to expectant families and families with children aged 0-5 years of age via monthly contacts

·         Families are becoming increasingly more difficult to contact due to them entering the work force

·         Flextime allows the staff to adjust their schedule to better meet the needs of the families they work with

·         Flextime can improve staff efficiency

·         Flextime will decrease or eliminate comp time

·         Flextime will not be mandatory

·         Clients are usually seen in their homes

·         Transportation can be a problem for the client

·         Major objective – to better serve the client

 

DSS Director Jan Spencer noted that DSS employees must also work hours outside of the regular work schedule and would consider using flextime if the Board so chose to approve flextime.

 

Interim County Manager Bullins noted that a contract between the employee and the department head should be completed in order to establish rules and regulations of the flex time. 

 

Health Director Moore noted that a contract is an excellent idea to add to the protocol already established by the Health Department.

 

Commissioner McHugh moved to approve the request as a “pilot program” and that for the next 30 days, the Health Director keep track of the benefits and pitfalls that might occur and present the findings in the form of a report to the Interim County Manager in order to establish rules and recommendations for the Board’s consideration. 

 

Vice Chairman Joe Turpin seconded the motion. 

 

Commissioner John Turpin expressed concerns with allowing flextime.

 

Chairman Inman noted that flextime should be used only to benefit better service to the client.

 

The motion carried (4-1) with Commissioner John Turpin voting against the motion.

 

GENERAL GOVERNMENT – SUPERIOR COURT - BUDGET ORDINANCE AMENDMENT #10

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #10, which is necessary to amend the General Fund to transfer funds to purchase (2) 8’ tall bookcases in dark mahogany for the judge’s office.  The appropriations are to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Superior Court

 

 

 

100.4160.561

Equipment –Non Capitalized

 

 

$1,168.00

 

 

 

 

 

 

Contingency

 

 

 

100.9910.000

Contingency

$1,168.00

 

 

 

 

$1,168.00

 

$1,168.00

 

This will result in a net increase of $.00 in the appropriations of the General Fund.

 

                Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2006-07:

 

·         Request from Judge Mark Badgett after budget process.  The request was approved August 14, 2006 at the regular Board of Commissioners’ meeting.

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment #10.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #10.

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – SPECIAL APPROPRIATIONS - BUDGET ORDINANCE AMENDMENT #11

 

                Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #11, which is necessary to amend the General Fund to transfer funds for

 

financial support toward grants from the Rural Center, Appalachian Regional Commission

 

(ARC), and the Golden Leaf Foundation for the Danbury Water System.   The

 

appropriations are to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Special Appropriations

 

 

 

100.4931.003

Town of Danbury

 

 

$25,000.00

 

 

 

 

 

 

Contingency

 

 

 

100.9910.700

Economic Development

$25,000.00

 

 

 

 

$25,000.00

 

$25,000.00

 

This will result in a net increase of $00.00 in the appropriations of the General Fund.

 

                Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2006-07:

 

·         The Town of Danbury requested funding to assist with obtaining grant funding.  The request was approved August 14, 2006 at the regular Board of Commissioners meeting.

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment #11.

 

Vice Chairman Joe Turpin moved to approve Budget Ordinance Amendment #11.

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – SOLID WASTE -BUDGET ORDINANCE AMENDMENT #12

 

                Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #12, which is necessary to amend the General Fund to transfer funds to

 

purchase a welder to replace a broken welder. The appropriations are to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Solid Waste

 

 

 

100.4720.250

Auto Supplies

$1,290.00

 

 

100.4720.511

Equipment– Non Capitalized

 

 

$1,290.00

 

 

$1,290.00

 

$1,290.00 

 

This will result in a net increase of $00.00in the appropriations of the General Fund.

 

                Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2006-07:

 

·         Request received August 15, 2006 to replace broken welder

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment #12.

 

Vice Chairman Joe Turpin moved to approve Budget Ordinance Amendment #12.

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT–FINANCE-BUDGET ORDINANCE AMENDMENT #13

 

                Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #13, which is necessary to amend the General Fund to transfer funds for the

credit card services including equipment approved July 24, 2006.  The appropriations are

 

to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Finance

 

 

 

100.4130.390

Bank Charges

 

 

$30,000.00

100.4130.320

Telephone

 

 

$600.00

100.4130.511

Equipment Non Capitalized

 

 

$3,580.00

 

 

 

 

 

 

Contingency

 

 

 

100.9910.000

Contingency

$34,180.00

 

 

 

 

$34,180.00

 

$34,180.00

 

This will result in a net increase of $0.00 in the appropriations of the General Fund.

 

                Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2006-07:

 

·         Credit card services for Stokes County approve July 24, 2006 at the regular Board of Commissioners’ meeting.

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment #13.

 

Vice Chairman Joe Turpin moved to approve Budget Ordinance Amendment #13.

 

Commissioner John Turpin seconded and the motion carried unanimously.

GENERAL GOVERNMENT – DISTRICT RESOURCE CENTER  - BUDGET ORDINANCE AMENDMENT #14

 

                Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #14, which is necessary to amend the General Fund to appropriate additional

 

funding from the Criminal Justice Partnership.  The appropriations are to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

District Resource Center

 

 

 

100.4321.440

Misc. Contractual Services

 

 

$2,987.00

 

 

 

 

$2,987.00

 

This will result in a net increase of $2,987.00 in the appropriations of the General Fund.

To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

REVENUES

 Decrease

 

 Increase

100.3301.363

Criminal Justice Partnership

 

 

$2,987.00

 

 

 

 

$2,987.00

 

                Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2006-07:

 

·         Additional funding from the State

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment #14.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #14.

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – DISTRICT RESOURCE – GRANT AWARD

 

            Interim County Manager Darlene Bullins request the Board’s approval to execute

 

the Award Contract from the Division of Criminal Justice Partnership Program.   The only

 

change from the original contract submitted by the County for fiscal year 2006-07 is the

 

change in the allocation amount.

            Commissioner McHugh moved to approve the motion to give the Interim County

 

Manager the authority to execute the Award Contract.  Vice Chairman Joe Turpin

 

seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – DISTRICT RESOURCE CENTER  - BUDGET ORDINANCE AMENDMENT #15

 

                Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #15, which is necessary to amend the General Fund to transfer additional

 

funding from the Criminal Justice Partnership.  The appropriations are to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

District Resource Center

 

 

 

100.4321.440

Misc. Contractual Services

$2,987.00

 

 

 

 

 

 

 

 

Contingency

 

 

 

100.9910.400

Capital Outlay

 

 

$2,987.00

 

 

$2,987.00

 

$2,987.00

 

This will result in a net increase of $00.00 in the appropriations of the General Fund.

 

                Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2006-07:

 

·         Additional funding from the State

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment #15.

 

Vice Chairman Joe Turpin moved to approve Budget Ordinance Amendment #15.

 

Commissioner John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – REGISTER OF DEEDS - BUDGET ORDINANCE AMENDMENT #16

 

                Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #16, which is necessary to amend the General Fund to appropriate funds from

 

the Register of Deeds technology funds.  The appropriations are to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Register of Deeds

 

 

 

100.4180.511

Equipment Non Capitalized

 

 

$1,600.00

 

 

 

 

$1,600.00

 

This will result in a net increase of $1,600.00 in the appropriations of the General Fund.

To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

REVENUES

 Decrease

 

 Increase

100.3344.412

Reg. of Deeds-Technology

 

 

$1,600.00

 

 

 

 

$1,600.00

 

                Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2006-07:

 

·         Equipment was held with other departments equipment

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment #16.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #16.

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – STOKES COUNTY PLANNING BOARD-APPOINTMENT

 

Chairman Inman informed the Board of the following vacancies on the Stokes County Planning Board:

 

·         Big Creek

 

The vacancy is currently being advertised on the county’s web page.

 

Interim Manager Bullins suggested advertising in the Stokes News.

 

Chairman Inman directed Interim Manager Bullins to proceed with advertising with the Stokes News.

 

GENERAL GOVERNMENT – STOKES HEALTH SERVICES ALLIANCE

 

Vice Chairman Joe Turpin moved to appoint the following to serve on the Stokes Health Services Alliance:

 

·         Commissioner Sandy McHugh

·         Commissioner Jimmy Walker

·         Frank Duncan

·         “Crow” McGee

 

Commissioner John Turpin seconded the motion.

 

Interim Manager Bullins noted that there were two “at large” vacancies and one Board of the Commissioners vacancy and that the Alliance was governed by “By-Laws”, but this information could be taken to the Alliance for their consideration.

 

Vice Chairman Joe Turpin noted that he would like to see more representation from the Board to serve on the Alliance.

 

The motion carried unanimously.

 

GENERAL GOVERNMENT – STOKES COUNTY FIRE COMMISSIONERS- APPOINTMENTS

 

Chairman Inman informed the Board of the following August 14th nominations to serve on the Stokes County Fire & Rescue Association:

 

·         Tommy Carter

·         Mike Merritt

 

Commissioner McHugh moved to appoint Tommy Carter and Mike Merritt to serve on the Stokes County Fire and Rescue Association. 

 

Commissioner John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – SPECIAL APPROPRIATION

EAST WALNUT COVE PARK AND COLLINSTOWN COMMUNITY CENTER

 

Interim County Manager Darlene Bullins as directed by the Board presented the proposed contracts for the Community/Park Partner Program (State Line & Collinstown Community Center, Inc. and East Walnut Cove Park) for the Board’s consideration.

 

County Attorney Edward Powell had approved the proposed contracts.  Both parties had also approved the proposed contract.

 

Vice Chairman Joe Turpin moved to approve the contracts for the Community/Park Partner Program (State Line & Collinstown Community Center, Inc. and East Walnut Cove Park). 

 

Commissioner John Turpin seconded the motion. 

 

Commissioner Walker confirmed with County Attorney Powell that he had no issues with the proposed contracts.

 

The motion carried unanimously.

 

(copies of the executed contract will be retained by the Clerk to the Board)

 

GENERAL GOVERNMENT – FINANCE – INTEREST EARNINGS – LEXINGTON STATE BANK

 

Finance Director Julia Edwards informed the Board that LSB had recently informed the County that there had been a banking error (interest not coded/calculated correctly since June 2003) which amounted $107,747.16.  The reimbursement had to be pulled back into the fiscal year 2005-06 due to the miscalculations ended June 30, 2006.

 

GENERAL GOVERNMENT – GOVERNING BODY – REQUEST TO ABANDON A PORTION OF SR#1501 – ELLIS LAWSON ROAD FROM THE SECONDARY ROAD SYSTEM       

 

Interim County Manager Darlene Bullins presented the request from NCDOT to abandon a portion of SR #1501 – Ellis Lawson Road from the Secondary Road System for the Board’s consideration.

 

Vice Chairman Joe Turpin moved to approve the request from NCDOT to abandon a portion of SR #1501 – Ellis Lawson Road from the Secondary Road System. 

Commissioner McHugh seconded the motion.

 

Commissioner John Turpin noted that all property owners listed on the property card had not signed the petition.

 

Vice Chairman Joe Turpin withdrew his motion to allow the Interim County to contact NCDOT to clarify that all property owners had signed the petition. 

 

Commissioner McHugh withdrew her second to the motion.

 

Chairman Inman directed Interim County Manager Bullins to verify with NCDOT that all property owners had signed the petition and return to the Board.

 

GENERAL GOVERNMENT – GOVERNING BODY – JUDICIAL FACILITY REVIEW COMMITTEE UPDATE

 

Interim County Manager Darlene Bullins presented the Board with the following members who had agreed to serve on the Judicial Facility Review Committee:

 

·         Interim County Manager Darlene Bullins

·         Support Services Supervisor Danny Stovall

·         Public Works Director Jay Kinney

·         Building Maintenance Supervisor Bill Tesh

·         Judge Otis Oliver or his designee

·         Clerk of Superior Court Dean Hartgrove or his designee

·         Sheriff Mike Joyce

 

Invitations will also be extended to Judge Moses Massey and Attorney Brandon West to serve on the committee.

 

GENERAL GOVERNMENT – GOVERNING BODY – PROPOSED 2006-07 FIRST QUARTER REVENUE/EXPENDITURE REVIEW

 

Interim County Manager Darlene Bullins (as directed by the Chairman) presented the following dates for a 2006-07 First Quarter Revenue/Expenditure Review for the Board’s consideration:

 

·         Tuesday, October 24, 2006 – 6:00 pm

·         Monday, October 30, 2006 – 6:00 pm

 

Mr. Dennis Thompson could attend either date.  Mr. Thompson, Finance Director Julia Edwards, and the Interim County Manager would review and prepare a report for the Board’s review prior to the scheduled date.

 

Commissioner McHugh moved to approve Tuesday, October 24, 2006 – 6:00 pm for a 2006-07 First Quarter Revenue/Expenditure Review and that the date be properly advertised. 

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – PLANNING – AGRICULTURAL INSPECTION

 

Commissioner John Turpin informed the Board of a citizen complaint – each year electrical power has to be reconnected to the agricultural facilities and are being charged a re-inspection each year.  There are no changes to the facility. 

 

Commissioner John Turpin requested the Interim County Manager return information from Planning Director David Sudderth at the next meeting regarding the County’s policy relating to this request.

 

GENERAL GOVERNMENT – GOVERNING BODY – ROCK HOUSE RURITAN

CLUB – SEPTEMBER 11TH MEETING.       

 

Clerk to the Board Darlene Bullins informed the Board of the scheduled meeting for September 11th at Rock House Ruritan Club located on Highway 268.

 

CLOSED SESSION

 

Chairman Inman entertained a motion to enter into closed session to consult with the  Attorney employed or retained by the Public Body in Order to preserve the attorney-client privilege between the Attorney and the Public Body, which privilege is hereby acknowledged, and to consider and give instructions to an attorney concerning the handling or settlement of a claim, judicial action, mediation, arbitration, or administrative procedure pursuant to G.S. 143-218.11(3).

 

Commissioner McHugh moved to enter into closed session to consult with the Attorney employed or retained by the Public Body in Order to preserve the attorney-client privilege between the Attorney and the Public Body, which privilege is hereby

acknowledged, and to consider and give instructions to an attorney concerning the handling or settlement of a claim, judicial action, mediation, arbitration, or administrative procedure pursuant to G.S. 143-218.11(3). 

 

Commissioner John Turpin seconded and the motion carried unanimously.

 

The Board re-entered into the regular session of the August 28th meeting.

 

There being no further business to come before the Board, Chairman Inman entertained a motion to adjourn the meeting. 

 

Commissioner McHugh moved to adjourn the meeting. 

 

Commissioner Walker seconded and the motion carried unanimously.

 

_________________________                                  _____________________________

Darlene M. Bullins                                     J. Leon Inman

Clerk to the Board                                    Chairman