STATE OF NORTH CAROLINA                   )                    OFFICE OF THE COMMISSIONERS

                                                                        )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                  )                    DANBURY, NORTH CAROLINA

                                                                        )                    JULY 24, 2006

               

The Board of Commissioners of the County of Stokes, State of North Carolina, met for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan Memorial Building (Administrative Building) located in Danbury, North Carolina on

Monday, July 24, 2006 at 7:00 pm with the following members present:

 

                                                                Chairman Leon Inman

                                                                Vice-Chairman Joe Turpin

Commissioner Sandy McHugh                                                   

Commissioner John Turpin

                                                                Commissioner Jimmy Walker

 

                                                                County Personnel in Attendance:

                                                                Clerk to the Board/Interim County Manager Darlene Bullins

                                                                Finance Director Julia Edwards

                                                Jail Captain Craig Carico

                                                Tax Administrator Wren Carmichael

Arts Council Eddy McGee

Services Support Supervisor Danny Stovall

GIS Administrator Jake Oakley

                                                                                               

 

Chairman Leon Inman called the meeting to order.

 

Commissioner Walker delivered the invocation.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

Chairman Inman opened the meeting by inviting the citizens in attendance to join the Board with the Pledge of Allegiance.

 

GENERAL GOVERNMENT –GOVERNING BODY-APPROVAL OF MINUTES

 

Chairman Inman entertained a motion to approve or amend the minutes of the June 14th, June 19th, June 21st, June 27th, June 29th, and July 10th meetings. 

 

Vice Chairman Joe Turpin moved to approve the minutes of the June 14th, June 19th, June 21st, June 27th, June 29th, and July 10th meetings. 

 

Commissioner John Turpin seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

The following spoke during public comments.

 

Doris B Hill

2068 Bowen Road

Pinnacle,  NC   27043

 

RE:  Mental Health Association

 

Ms. Hill (Vice Chairman of Mental Health Association-Chairman Keith Merritt was unable to attend) explained her association with mental health during the past years and how mental health has drastically changed during that time.  Ms. Hill requested that the Board of Commissioners not change LMEs until they have thoroughly researched the situation.

Ms. Hill concluded by stating that the consumers of mental health in Stokes County have recently been through a great deal of change and do not need another sudden change in LMEs.  Ms. Hill also offered funding (from provision and educational resources) from the Mental Health Association to be at the Commissioners’ disposal and also offered for the Mental Health Association to chair a task force to research the mental health issues in Stokes County.

 

GENERAL GOVERNMENT – JAIL – PROPOSED AMENDMENT – JAIL MEDICAL AGREEMENT

 

Interim County Manager Darlene Bullins presented the following information regarding the proposed amendment to the Jail Medical Agreement:

 

·         Jail Captain Craig Carico, Interim County Manager Darlene Bullins along with President Lance Labine-Stokes Reynolds Memorial Hospital met to discuss ways to decrease county expenses incurred by inmates using Stokes Reynolds Memorial Hospital and off sites facilities covered under the existing Jail Medical Agreement

·         Last year of Jail Medical Agreement - terminates June 30, 2007

·         President Labine has agreed to the following amendments to the current Jail Medical Agreement:

o        Increase the cap for fiscal year ending June 2007 from $15, 000 to $17,250

o        Establish an industrial type account for those services provided directly by the Emergency Department that provides Stokes County a 15% reduction in charges

·         Both amendments to the current agreement will save County tax dollars

·         Amendment prepared and approved by prior County Attorney Jonathan Jordan

·         County Attorney Edward Powell had also approved the amendment to the current Jail Medical Agreement

 

Jail Captain Carcio agreed to all amendments to the Jail Medical Agreement and expressed his appreciation to President Labine for his efforts to save county funding.

 

The Board discussed the proposed amendment to the Jail Medical Agreement, current Jail cap, the 2007-08 upcoming renewal, current services being received from Stokes Reynolds Memorial Hospital, advantages/disadvantages of the Jail Medical Agreement, and any other available option.

 

Jail Captain Carico stated that the current Jail Medical Agreement in place with Stokes Reynolds Hospital was working very well.

 

Commissioner John Turpin moved to approve the proposed amendment to the Jail Medical Agreement with Stokes Reynolds Memorial Hospital. 

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously. 

 

(a copy of the amendment will be retainedby the Clerk to the Board and Jail Administration)

 

GENERAL GOVERNMENT – TAX ADMINISTRATION REPORT

 

Tax Administrator Wren Carmichael presented the following Order of the Board Of Commissioners in Accordance with G.S. 105-321(b) for the Collection of Fiscal Year  2006-07 Property Taxes for the Board’s consideration:

 

STATE OF NORTH CAROLINA                                  )   ORDER OF THE BOARD OF COMMISSIONERS

                                                                                                 )   IN ACCORDANCE WITH G.S.105-321(b) FOR THE

COUNTY OF STOKES                                                   )   COLLECTION OF FY 2006-2007 PROPERTY TAXES

 

                                                                TO :     THE STOKES COUNTY TAX ADMINISTRATOR

 

You are hereby authorized, empowered, and commanded to collect the taxes set forth in the 2006 tax records filed in the Office of the Stokes County Tax Administration, and in the tax bills herewith delivered to you, in the amounts and from the taxpayers

likewise set forth.  You are further authorized, empowered, and commanded to collect the 2006 taxes charged and assessed as provided by law for adjustments, changes, and additions to the tax records and tax bills delivered to you which are made in accordance with law.  Such taxes are hereby declared to be a first lien on real property of the respective taxpayers in Stokes County, King Fire District, Rural Hall Fire District, Walnut Cove Fire District, Stokes County Service District, the Town of Walnut Cove,

and the Town of Danbury.  Taxes collected for the City of King are to be for motor vehicles only, as provided by law.  This order shall be full and sufficient authority to direct, require, and enable you to garnish wages, to attach rents, cash receipts, checking accounts, and savings accounts; levy on and sell any real or personal property of such taxpayers, for and on account thereof, in accordance with law.

 

Witness my hand and official seal this 24th day of July 2006.

 

____________________________                              _____________________________

J. Leon Inman- Chairman                                                       Joe Turpin – Vice Chairman

 

____________________________                              _____________________________

Sandy McHugh - Commissioner                                         John Turpin - Commissioner

 

____________________________                             

Jimmy Walker – Commissioner

 

Attest:

________________________________

Darlene Bullins – Clerk to the Board

 

 

Commissioner McHugh moved to direct the Tax Administrator to collect the Fiscal Year 2006-07 Property Taxes. 

 

Commissioner John Turpin seconded and the motion carried unanimously.

 

Tax Administrator Wren Carmichael presented the following Order of the Compliance with G.S. 105-352(b)(1) and G.S. 105-352(b)(2) for the Settlement of Fiscal Year 2005-06 Property Taxes for the Board’s consideration:

(Finance Director Julia Edwards has acknowledged these receipts)

 

STATE OF NORTH CAROLINA     )   ORDER OF THE COMPLIANCE WITH G.S.105-352(b)(1)

                                                                        )   AND G.S. 105-352(b)(2) FOR THE SETTLEMENT OF

COUNTY OF STOKES                     )   FISCAL YEAR 2005-2006 PROPERTY TAXES

 

 

                                                                TO :     THE STOKES COUNTY TAX ADMINISTRATOR

 

 

By the powers invested in me as the Chief Accounting Officer of Stokes County, North Carolina, this order of compliance pursuant to North Carolina General Statutes 105-352(b)(1) and 105-352(b)(2) is issued to you.  I further acknowledge that the receipts

for prepayments of taxes for the fiscal year 2006-2007 have been delivered to me, and that such prepayments have been deposited to the credit of Stokes County.

 

Witness my hand and official seal this 24th day of July 2006.

 

                                                                                                _______________________________________

                               

                                                                                                Julia Edwards, Finance Officer & Chief

                                                                                                Accounting Officer, Stokes County North Carolina

 

 

 

SWORN TO AND SUBSCRIBED BEFORE ME THIS

 

________ DAY OF _________________, 2006

 

______________________________________

Notary Public

 

My Commission Expires __________________

               

               

Commissioner McHugh moved to approve the Settlement of Fiscal Year 2005-06 Property Taxes.

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

Tax Administrator Wren Carmichael presented the following Resolution per G.S.105-373, which provides for an annual settlement of the property taxes charged to the Tax Collector, which includes the following:

 

·         County of Stokes - $1,554,651.25

·         Town of Walnut Cove - $30,735.07

·         Town of Danbury - $988.48

 

STATE OF NORTH CAROLINA         )  

                                                                        )                                                       RESOLUTION

COUNTY OF STOKES                        )  

 

 

WHEREAS, Section 105-373 of the North Carolina General Statutes provides for an

annual settlement of the property taxes charged to the Tax Collector; and

 

                WHEREAS, that, in keeping with this requirement, the attached settlement summary was provided to the Stokes County Board of Commissioners by the Stokes County Tax Administrator, Wren Carmichael;

 

                NOW, THEREFORE, be it resolved that the Stokes County Board of Commissioners:

 

(1)     Orders the insolvent amount for 2005 be entered into the minutes as the accepted insolvent amount, and further, that said insolvent amount be credited to the Stokes County Tax Administrator in his settlement.  And;

 

(2)     Orders the tax liens for 2005 property taxes for the purpose of collection to be recharged to the Stokes County Tax Administrator.  And further;

 

(3)     Orders that the settlement for delinquent (prior years taxes) be entered into the minutes, and that the uncollected balance of said taxes be recharged to the Stokes County Tax Administrator for the purpose of collection. And finally;

 

(4)     Orders that the 2005 property tax settlement by the Stokes County Tax Administrator be accepted in accordance with Section 105-373(e) of the North Carolina General Statutes.

 

 

Adopted this the 24th day of July 2006

 

 

____________________________                              _____________________________

J. Leon Inman- Chairman                                                      Joe Turpin – Vice Chairman

 

____________________________                              _____________________________

Sandy McHugh - Commissioner                                         John Turpin - Commissioner

                                                                                                                 

____________________________                             

Jimmy Walker – Commissioner                          

                                                                                                                                                                                               

 

Attest:

 

________________________________

Darlene Bullins – Clerk to the Board

 

Commissioner McHugh moved to approve the submitted Resolution according to G.S. 105-373 for the annual settlement of property taxes, which includes Stokes County, Town of Walnut Cove, and Town of Danbury. 

 

 Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

Tax Administrator Wren Carmichael requested the approval of the following employees to be re-appointed as Deputy Tax Collectors for the next two years pursuant to

 

N.C. G. S. 105-349(f):

 

·         Cheryl C. Hill

·         Joanne M. Fallon

·         Jackie I. Hostetter

·         Rhonda P. Shelton

 

Commissioner McHugh moved to re-appoint the following employees pursuant to G.S. 105-349(f) as Deputy Tax Collectors for the next two years:

 

·         Cheryl C. Hill

·         Joanne M. Fallon

·         Jackie I. Hostetter

·         Rhonda P. Shelton

 

Commissioner John Turpin seconded and the motion carried unanimously.

 

Tax Administrator Carmichael noted that the tax software conversion was going well and bills should be in the mail tomorrow.  South Data will be checking addresses in order to eliminate return mail.

               

GENERAL GOVERNMENT – ARTS COUNCIL – PROPOSED GALLERY RENOVATIONS PROJECT

 

Arts Council Director Eddy McGee presented an updated of summer activities being sponsored by the Arts Council.

 

Director McGee announced and requested the Board’s approval regarding the upcoming proposed renovation project for the Arts Council Gallery.

 

Director McGee noted the following regarding the proposed renovations:

 

·         Grant from the Ben and Lemma Apple Foundation for the renovation project

·         1920’s Faux Brick Exterior Façade

·         Period Door Archway

·         Horizontal Iron Framed Sign

·         Refinish Hardwood Floors

·         Six over six Period Pane Windows

·         New Exhibit Coverings and Interior Paint

·         Renovation supervised by Steve Cole along with the Town of Danbury Historic Improvement Plan by the Rural Initiative Project

·         Mr. Cole will utilize manpower from the Stokes Service Corps, Stokes Community Service Day Center, and Arts Council Volunteers

·         No county funding needed for the renovation project

·         Completion of the project- Arts Council Gallery and Dan Rive Art Market will exhibit Stokes High School Art Student Decorative Shutters that will hang on the exterior of both buildings

·         Project should be completed by the end of 2006

·         Additional funds are being sought to update the cement porch walkway of both buildings to coincide with DOT Plans for Town of Danbury curb and gutter, sidewalk, and retaining wall that runs from the Arts Council Gallery to the Artists Way Café.

Director McGee concluded by expressing his appreciation for the support given by the Board of Commissioners to the Arts Council.

 

Vice Chairman Joe Turpin moved to approve the proposed Arts Council Gallery Renovation Project.  Commissioner McHugh seconded and the motion carried unanimously.

 

Director McGee noted that according to NC Arts Council and based on the percentage of population, the Stokes County Arts Council has the 3rd most active summer schedule of all Arts Councils in North Carolina, June 1st through September 20, 2006.

 

The Board expressed their appreciation to Director McGee for his dedication to Arts Council.

 

GENERAL GOVERNMENT – FINANCE – COST ANALYSIS REPORT/UTILITIES

 

Finance Director Julia Edwards and Support Services Supervisor Danny Stovall presented the Board with findings from Cost Analysis Inc who has recently reviewed the County’s utilities and telephone invoices for cost savings.  Director Edwards noted that a

committee of the Finance Director, Interim County Manager, and Support Services

 

Supervisor met with a representative from Cost Analysis to review their recommendations.

 

Director Edwards noted the following accounts for the Board’s consideration:

 

·         1299354, 1299355, 1299364, and 1299359 for a total projected savings of $5,087.67

·         Annual Projected County Savings - $2,543.82

·         Annual Projected Cost Analysis Savings for two years - $2,543.85

 

Director Edwards noted that Interim County Manager Bullins had contacted Duke Power to confirm the savings.  Director Edwards reiterated that these cost savings were projections and could vary.

 

Support Services Supervisor Danny Stovall presented recommendations for annual telephone savings in the amount of $1948.44 – County projected annual savings $974.22 along with Cost Analysis savings of $974.22 for the first two years.  Mr. Stovall

recommended not changing any recommendation that deals with the E911 lines and that most of the savings would be coming from cancellation of inside wire service.  Mr. Stovall noted that telephone companies charge on an average of $65.00 per hour for all inside repairs which would quickly add up.  Mr. Stovall noted that there will be several savings with the upcoming upgrade of the telephone system.

 

The Board discussed the recommendations (advantages and disadvantages) presented by Cost Analysis.

 

Commissioner McHugh moved to approve the recommendations from Costs Analysis for Duke Power, Energy United, and Surry Yadkin EMC. 

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY- PROPOSED CENTERPOINT

PERFORMANCE AGREEMENT – F/Y 2006-07 –CONTINUATION

 

Interim County Manager Darlene Bullins explained the following three options for payment schedules as requested by the Board:

 

                1.  Pay at the end of each calendar month

                2.  Payment will be made at the end of the month after the quarterly meeting with

     CenterPoint

                3.  Payment will be made on the last day of the quarter.

 

Interim Manager Bullins also noted the need to insert an item #10 under the County’s Responsibility noting the choice of payment to CenterPoint.

 

CEO Betty Taylor, CenterPoint presented and discussed with the Board the following information:

 

·         Snapshot of Stokes County Services by DayMark (9-01-05/6-30-06)

 

 

Consumers Served

841

consumers registered

786

consumers had a total of 3,582 services

178

consumers had 703 services in Forsyth County

83

consumers had 104 crisis services in Forsyth County

49

consumers had 54 crisis services in Stokes County

 

 

 

Consumer survey completed on how

 

well CenterPoint is doing

 

 

First Opinion Waiver

125

consumers seen since 9-01-05

83

Involuntary commitments secured

98%

Involuntary commitments completed within 4 hours

 

(delays outside of CenterPoint's control deducted)

51

Jail consults through June 2006

 

 

 

Nature of First Opinion Waiver

 

An added benefit for the Consumers

1 of 5 pilot programs

 

Expires under law October 1, 2007

 

Incurred FY 06 deficit of $44,775

 

           

 

 

 

 

 

 

 

 

 

 

 

 

 

Factors Affecting Provision of Services

Within LME Control

Outside to LME Control

Management of Available Staff

Lack of Staffing Pool

Development of Alternatives

Geographic Burden

   Telemedicine

No 24/7 Crisis Service

   Non UCR Funding

 John Umstead Delays

   Mobile Crisis Team

Hospital Delays

   Transportation Program

Stokes Reynolds Support

 

Unwilling Providers

 

 

CenterPoint Human Services

 

Benefits Provided to Stokes Co. with No County Contributions

 

Management and oversight of services ( no charge)

 

First Opinion Waiver Subsidy

 $  44,775.00

Psychiatry subsidy (possibility more that the projected $225,000)

 $ 225,000.00

Telemedicine Mental Health Trust Fund Grant

 $  52,500.00

Mobile Crisis Team Mental Health Trust Fund Grant

 $ 100,000.00

2nd Assertive Community Treatment Team Mental Health Trust Fund Grant

 $ 100,000.00

No cost pharmaceuticals through Forsyth County

 

Patient Assistance Program and samples operated by CenterPoint

 

  with Forsyth County Department of Public Health pharmacy

 $ 339,332.00

Nurse supporting Pharmaceutical Program

 $  62,000.00

Three-County needs assessment ($75,000)

 $  25,000.00

Three-County System of Care Implementation ($129,000 total)

 $  43,000.00

 

 

Total benefits provided to County at no cost

 $ 991,607.00

 

 

Ms. Taylor informed the Board because of the excellent program being done at Stokes Opportunity, Davie County has plans to supplement $200,000 for a similar program there which will increase their PCP to approximately $11.26.  Ms. Taylor did not wish to

comment on the $3.63 PCP being paid by Surry County. 

 

Ms. Taylor concluded that service providers such as DayMark and Triumph as well as CenterPoint were not in a position to operate on being paid on a quarterly basis.  Payment on a quarterly would require CenterPoint to pay service providers out of the fund balance which currently is at 4.25% and the fiscal year 2006-07 budget was adopted based on monthly payments.

 

Attorney Jim Wall, CenterPoint, and Ms. Taylor both expressed concerns over whether the proposed Performance Agreement is in compliance with the recent legislation adopted which protects the consumer.

 

Ms. Taylor concluded that CenterPoint is committed to continue to work with Stokes County to continue to improve the services provided to Stokes County consumers and that together we have come a long way but have a long way to go.

 

The Board continued to discuss the proposed performance agreement, expressed the importance of the needs being met for citizens with mental health issues, letter received from Director Billy West stating that DayMark would not be able to offer First Opinion

Waiver if paid on a quarterly basis, payment options, changing of LME, the need for open communication, and to take immediate action when problems first arise.

 

Ms. Taylor noted that a change in LMEs must be approved by those currently in the LME, approved by the State, and must be effective at the beginning of the fiscal year.

 

Attorney Jim Wall, CenterPoint suggested including specific wording into the termination clause regarding to G.S. 122C-115.3. which protects the consumer.

 

The Board took a short recess in order for Attorney Jim Wall and Interim County Manager Darlene Bullins to insert the wording into the proposed Performance Agreement.

 

The Board re-entered into regular session.

 

Interim County Manager Bullins presented the amended proposed Performance Agreement to the Board for consideration.  The following in bold was inserted into the proposed Performance Agreement:

 

Corrective Actions/Sanctions for Non-Performance

If corrective action does not result in an improvement in CenterPoint’s performance to the level expected, the County may withhold payment for all or any portion of the payments remaining under this agreement if permitted under applicable law.

Termination

However, any termination shall be in accordance with applicable law, including N.C.G.S. 122C-115.3, or any successor statute.

           

County Responsibilities

Add: Item #10 – Disburse funding at the end of the calendar month.

 

Chairman Inman entertained a motion to approve the amended Performance Agreement for Fiscal Year 2006-07 with CenterPoint.

 

Commissioner John Turpin moved to approve the amended Performance Agreement For Fiscal Year 2006-07 with payments to be at the end of each calendar month contingent upon the approval of County Attorney Edward Powell. 

 

Commissioner McHugh seconded and the motion carried unanimously.

 

 (a copy of the approved contract will be retained by the Clerk to the Board and CenterPoint)

 

Ms. Taylor also informed the Board of Commissioners of recent funding made available by the State for LMEs to apply for to be used to implement a Regional Crisis Facility.

 

Extensive research definitely shows the need for such a facility.  Ms. Taylor requested the Board’s endorsement for CenterPoint Human Services to apply for the additional funding to be a regional group to receive funding to plan for and implement a

Regional Crisis Facility.

 

Commissioner McHugh moved to endorse CenterPoint Human Services to apply for the additional funding to a regional group to plan and implement a Regional Crisis Facility. 

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – STOKES COUNTY SCHOOLS – TOWER SPACE – BOOTH MTN- CONTRACT - CONTINUATION

 

Interim County Manager Darlene Bullins presented the revised proposed Contract between the County of Stokes and Stokes County Board of Education –Booth Mountain Tower.  The following italic insertion was inserted in the proposed Contract as directed

by the Board:

 

The parties acknowledge the necessity for the operation of this telecommunications equipment not to cause substantial disruption with other telecommunications made possible through the use of this tower. It is therefore the responsibility of the Board of Education that the equipment and the use of the equipment not cause measurable interference with other equipment existing on the Booth Mountain Tower as of the date of this Contract or at any time in the future. In the event, this equipment causes such measurable interference with the County’s emergency communications equipment, Emergency Communications Director or his designee has sole authority to disconnect the telecommunication equipment placed on the tower by the Board of Education.  It will be the responsibility of the Emergency Communications Director or his designee to immediately notify the School Administration that equipment has been disconnected. Upon receiving notification of such measurable interference from the Emergency Communications Director or his designee, the Board of Education will take all steps necessary to correct and eliminate such interference. Any if such measurable interference cannot be eliminated within thirty (30) days following the receipt of notification from the County, the Board of Education, shall immediately remove this equipment from the Booth Mountain Tower. Any fees associated with disconnection or removal are the sole responsibility of the Board of Education

 

The following has approved the amendment to the proposed Contract:

 

·         County Attorney Edward Powell

·         School Attorney Fredrick Johnson

·         Director Arden Browder- Stokes Schools

·         Communications Director Del Hall

·         Interim County Manager Darlene Bullins

 

Chairman Inman entertained a motion to approve the amended Contract between the County of Stokes and Stokes County Board of Education-Booth Mountain Tower.

 

Vice Chairman Joe Turpin moved to approve the submitted Tower Space Contract  between the County of Stokes and Stokes County Board of Education -Booth Mountain Tower.  

 

Commissioner McHugh seconded and the motion carried unanimously.

 

(a copy of the approved contract will be retained by the Clerk to the Board and Stokes Schools)

 

GENERAL GOVERNMENT –GIS/MAPPING – REQUEST FOR FULL TIME POSITION/PRODUCTION OF E-911 ROAD ATLAS

 

GIS Administrator Jake Oakley requested the Board’s consideration to make the current permanent part time position (GIS/GPS Technician) into a full time position and with a reclassification to Grade 65 as requested in the fiscal year 2006-07 budget.

 

Vice Chairman Joe Turpin moved to approve the full time request and reclassification for Matthew Nunn in the Mapping Department. 

 

Commissioner McHugh seconded the motion. 

 

The Board discussed the request. 

 

Chairman Inman request Administrator Oakley for comments regarding the full time request.

 

Administrator Oakley presented the following justification for requesting the position become full time:  (position would be involved in the following)

 

·         Addressing in the Spillman System

·         Keystone System (new tax software-data base)

·         Education of the employee would be a valuable asset to Stokes County

·         New conversion for E911

·         Letters from IT Director Dianna Fulp and Tax Administrator Wren Carmichael which documents the need of the full time status

 

Commissioner Walker stated that it was his understanding during the budget process that new positions, reclassifications as well as equipment purchases, would be reviewed after a first quarter revenue review unless there was an emergency. 

 

Vice Chairman Joe Turpin expressed concerns keeping an employee that would be a very valuable asset to the County.

 

Commissioner McHugh moved to amend the motion that the funding for this request be taken from contingency line item 100.9910.000. 

 

There was no second to the amendment.

 

Vice Chairman Joe Turpin amended his motion that the funding for this request be taken from the contingency line item 100.9910.000. 

 

Commissioner McHugh amended her second.

 

Vice Chairman Joe Turpin amended the amended motion that the request be effective July 24, 2006. 

 

Commissioner McHugh amended her second to the amended motion.

 

Chairman Inman also stated that it would be better to wait until after the first quarter revenue review before taking any action.

 

The amended motion to approve the full time request and reclassification for Matthew Nunn in the Mapping Department with funding to be taken from the contingency line item 100.9910.000 and be effective July 24, 2006 carried (3-2) with Chairman Inman

and Commissioner Walker voting against the motion.

 

Administrator Oakley also requested the Board’s approval that the E-911 Response Atlases be reinstated into the Fiscal Year 2006-07 Mapping Budget.

 

Administrator Oakley presented the information regarding quotes from three outside vendors and an in-house production of the E-911 Atlases that was previously discussed during the budget process.  There would be no additional personnel needed.

 

Administrator Oakley feels that by selling an average of 5-6 atlases per workday, it would take approximately 1-2 years to recoup the cost of the printer if the in-house option were chosen. 

 

Administrator Oakley stated that he plans to market the atlases to Grocery Stores, UPS, FedEx, etc,.  The cost of the Response Atlases for County use would be paid for by selling Atlases to public.

 

The Board reviewed the information submitted by Administrator Oakley.

 

No action was taken by the Board regarding Administrator Oakley’s request.          

           

GENERAL GOVERNMENT – EMERGENCY MEDICAL SERVICES - BUDGET ORDINANCE AMENDMENT #2

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #2, which is necessary to amend the General Fund and Capital Reserve Fund to  transfer funds for the purchase of (5) ventilators.  The appropriations are to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

General Fund

 

 

 

100.4370.511

Equipment- Non Capitalized

 

 

$10,300.00

 

 

 

 

$10,300.00 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Capital Reserve Fund

 

 

 

201.4370.010

EMS

$10,300.00

 

 

201.9810.000

Transfer

 

 

$10,300.00

 

 

$10,300.00 

 

$10,300.00 

 

This will result in a net increase of $10,300.00 in the appropriations of the General Fund.

To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

REVENUES

 Decrease

 

 Increase

100.3982.960

Transfer from Capital Reserve

 

 

$10,300.00 

 

 

 

 

 $10,300.00

 

                Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2006-07:

 

·         Funding transferred to Capital Reserve Fiscal Year 2005-06 for ventilators. The Department was waiting on recommended changes by the American Heart Association.

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment #2.

 

Vice Chairman Joe Turpin moved to approve Budget Ordinance Amendment #2.

 

Commissioner John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – TAX ADMINISTRATION - BUDGET ORDINANCE AMENDMENT #3

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #3, which is necessary to amend the General Fund to transfer funds from Capital Outlay Contingency for a line printer for the Tax Department. This transfer was

necessary due to an existing printer breaking.   The appropriations are to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Tax Administration

 

 

 

100.4140.511

Equipment- Non Capitalized

 

 

$2,581.00

100.9910.400

Capital Outlay Contingency

$2,581.00

 

 

 

 

$2,581.00

 

$2,581.00

 

This will result in a net increase of $00 in the appropriations of the General Fund.

 

                Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2006-07:

 

·         The Tax Department had a printer to go down July 11th that could not be repaired.

 

Interim County Manager Darlene Bullins noted that a printer was transferred from

 

Social Services in order for the Tax Department to continue with the software conversion.

 

This printer will replace the new printer transferred from Social Services.

 

Chairman Inman entertained a motion to approve Budget Ordinance Amendment #3.

 

Commissioner John Turpin moved to approve Budget Ordinance Amendment #3.

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – CAPITAL RESERVE FUND -BUDGET ORDINANCE AMENDMENT #4

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #4, which is necessary to amend the General Fund and Capital Reserve Fund to  transfer funds for the Disaster Plan for Stokes County, which is now being funded with Homeland Security Grant. Therefore, these funs are reverting back to the General Fund.  The appropriations are to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Capital Reserve Fund

 

 

 

201.4210.009

Technology

$20,000.00

 

 

201.9810.000

Transfer to General Fund

 

 

$20,000.00

 

 

$20,000.00

 

$20,000.00 

 

This will result in a net increase of $0.00 in the appropriations of the General Fund.

To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

REVENUES

 Decrease

 

 Increase

100.3327.100

State-Hold Harmless

$20,000.00

 

 

100.3982.960

Transfer from Capital Reserve

 

 

$20,000.00 

 

 

$20,000.00

 

 $20,000.00

 

Finance Director Edwards noted that the following justification of the budget ordinance amendment for fiscal year 2006-07:

 

·         Funds transferred to Capital Reserve FY 2005-06 for the Disaster Plan for the County.  Stokes County has received a grant from Homeland Security to provide a disaster plan.

 

Chairman Inman entertained a motion to approve Budget Ordinance Amendment #4.

 

Vice Chairman Joe Turpin moved to approve Budget Ordinance Amendment #4.

 

Commissioner Walker seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – DISTRICT RESOURCE CENTER, EMS, FIRE & RESCUE, SHERIFF’S DEPARTMENT, NATURAL RESOURCES, CONTINGENCY- BUDGET ORDINANCE AMENDMENT #5

 

Commissioner McHugh requested the approval of Budget Ordinance Amendment #5, which is necessary to amend the General Fund to transfer contingency funds from personnel cost and capital outlay for contractual services, equipment for EMS,

Fire Inspector Position, equipment, Fire & Rescue Association equipment, travel for Sheriff’s Department, cars and equipment.  The appropriations are to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

 

District Resources Center

 

 

 

 

100.4321.440

Misc. Contractual Services

 

 

$8,000.00

 

 

Emergency Medical Services

 

 

 

 

100.4370.511

Equipment-Non Capitalized

 

 

$19,414.00

 

 

Fire & Rescue

 

 

 

100.4340.000

Salaries and Wages

 

 

$27,820.00

100.4340.090

Social Security

 

 

$1,725.00

100.4340.091

Medicare Tax

 

 

$404.00

100.4340.100

Retirement

 

 

$1,369.00

100.4340.101

401(k)

 

 

$279.00

100.4340.110

Group Insurance

 

 

$3,123.00

100.4340.111

Dental Insurance

 

 

$237.00

100.4340.511

Equipment – Non Capitalized

 

 

$26,926.00

100.4340.441

Fire & Rescue – Association

 

 

$21,600.00

 

Sheriff’s Department

 

 

 

 

100.4310.311

Training

 

 

$4,000.00

 

100.4310.510

Equipment

 

 

$193,360.00

 

100.4310.511

Equipment-Non Capitalized

 

 

$10,075.00

 

 

Natural Resources

 

 

 

 

100.4960.180

Professional Services

 

 

$5,850.00

 

 

Contingency

 

 

 

 

100.9910.300

Personnel Cost

$95,000.00

 

 

 

100.9910.400

Capital Outlay

$229,182.00

 

 

 

 

 

$324,182.00

 

$324,182.00

 

 

This will result in a net increase of $0.00 in the appropriations of the General Fund.

 

                Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2006-07:

 

·         Appropriations for the fiscal year 2006-07.

 

Commissioner McHugh noted that the Budget Director Dennis Thompson had

 

placed funding in contingency accounts for the Board’s discretion and that the items

 

included in the budget ordinance amendment were definitely needed.

 

Chairman Inman entertained a motion to approve Budget Ordinance Amendment #5.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #5.

 

Commissioner John Turpin seconded the motion. 

 

Commissioner Walker reiterated his position as stated in the agenda item regarding the full time position request for GIS/Mapping that it was his understanding during the budget process that new positions, reclassifications as well as equipment purchases will be

 

reviewed after a first quarter revenue review unless there was an emergency. 

 

Commissioner Walker also noted that Department Heads such as Sheriff Mike Joyce should be present to

answer questions relating to their budgets.

 

Chairman Inman stated that additional time is definitely needed to study the submitted budget ordinance amendment.

 

The Board discussed the submitted Budget Amendment #5 and contingency line item accounts.

 

The motion carried (3-2) with Chairman Inman and Commissioner Walker voting against the motion.

 

Commissioner McHugh moved to approve the motion to Budget Amendment #5 be effective immediately- July 24, 2006.  Vice

 

Chairman Joe Turpin seconded and the motion (3-2) with Chairman Inman and Commissioner Walker voting against the motion.

 

GENERAL GOVERNMENT – FINANCE – CREDIT CARD PAYMENT PROPOSAL

 

Finance Director Julia Edwards presented additional cost information to the Board regarding the credit card services proposals from four local banks which gives further details pertaining to their RFPs.  Finance Director Edwards noted that First Citizens and Lexington State Bank were close in their transaction cost and recommends contracting with Lexington State Bank due to no start up equipment cost for the credit card services.

 

The Board continued discussion regarding the credit card services.

 

Vice Chairman Joe Turpin noted that even though there was an equipment start up cost, First Citizens has a lower rate per transaction which would be a better savings in the long run.

 

Vice Chairman Joe Turpin moved to approve First Citizens Bank for credit card services for Tax Department, Health, Environmental Health,  EMS, and Planning. 

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – STOKES COUNTY NURSING HOME COMMUNITY ADVISORY COMMITTEE - APPOINTMENT

 

Chairman Inman nominated Donna Sutphin to serve on the Stokes County Nursing Homes Community Advisory Committee. 

 

Ms. Sutphin can be considered at the August 14, 2006 meeting.

 

GENERAL GOVERNMENT – STOKES COUNTY PLANNING BOARD-APPOINTMENT

 

Chairman Inman informed the Board of the following vacancies on the Stokes

 

County Planning Board:

 

·         Big Creek

·         Quaker Gap

·         Peters Creek – Tommy White – nominated at the July 10th meeting.

 

Vice Chairman Joe Turpin moved to appoint Tommy White to serve on the Stokes County Planning Board representing Peters Creek. 

 

Commissioner John Turpin seconded and the motion carried unanimously.

 

Commissioner John Turpin nominated Ronnie Tilley to serve on the Stokes County Planning Board representing Big Creek. 

Mr. Tilley can be considered at the August 14th meeting.

 

GENERAL GOVERNMENT – SENIOR CENTER ADVISORY COUNCIL MEMBERS

 

Chairman Inman presented the Board with the following nominations, which were nominated at the July 10th meeting to serve on the Walnut Cove Senior Center to serve on the Advisory Council:

 

·         Margaret Arey

·         Dr. Dana Dalton

·         Polly Goolsby

·         Linda Hicks

·         Velmalene Leake

·         Lynn Martens

·         George Hairston

·         Christine Kellam

·         Sandy McHugh

·         Jacque Nuckols

·         Rebecca Warren

·         Karen Hicks

·         Bonnyln Morris

·         Barbara Watkins

·         Dean Burgress

               

Commissioner McHugh requested to abstain from voting on the appointment due to being a nomination to serve on the Board. 

 

Commissioner John Turpin moved to allow Commissioner McHugh to abstain from voting. 

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

TO:                 Darlene Bullins

                        Clerk to the Board

FROM:          Commissioner Sandy McHugh

                        Board of County Commissioners

 

DATE:           July 25, 2006

 

As a County Commissioner for Stokes County, I wish to recuse myself from voting on the appointments to the Walnut Cove Senior Center Advisory Council due to being

a nominee being considered for appointment to the Council.

 

Sandy McHugh

 

Commissioner John Turpin moved to appoint the following to serve on the Walnut Cove Senior Center Advisory Council:

 

·         Margaret Arey

·         Dr. Dana Dalton

·         Polly Goolsby

·         Linda Hicks

·         Velmalene Leake

·         Lynn Martens

·         George Hairston

·         Christine Kellam

·         Sandy McHugh

·         Jacque Nuckols

·         Rebecca Warren

·         Karen Hicks

·         Bonnyln Morris

·         Barbara Watkins

·         Dean Burgress

 

Chairman Inman seconded the motion.

 

Commissioner Walker stated that he had received several comments from citizens to minimize the number county employees serving on Boards which can result in conflicts brought to County employees. 

 

Commissioner McHugh stated that the Walnut Cove Senior Center Advisory Council believes that having those county employees nominated offers valuable input and feedback in what the Advisory Council strives to accomplish.

 

The motion carried (4-0) with Commissioner McHugh abstaining from the vote.

 

GENERAL GOVERNMENT – COUNTY WORK FIRST PLAN – PLANNING COMMITTEE APPOINTMENTS

 

Interim County Manager Darlene Bullins informed the Board that the Planning Committee for the Work First Plan needed to be appointed in order to get the Committee organized for the October 31, 2006 deadline for submission of the “Electing” County Plan.

 

In working with DSS Director Jan Spencer and at the direction of Chairman Inman, Interim Manager Bullins submitted the following list of possible nominations:

 

                Membership of the committee must include, but not limited to, representation of:

 

·         County Board of Social Services – Christine Hopkins

·         Board of Area Mental Health Authority – Mike Beasley

·         Local Public Health Board – Greg Collins

·         Local School System – Robert Parker

·         Business Community – Kim Christie – Job Link

·         Board of County Commissioners – Commissioner Sandy McHugh

·         Community –Base organizations that are representatives of the population to be served – Mike Culler – King Outreach Ministries

 

In addition, it is highly recommended that you include representatives of:

·         Local Community Transportation System – James Dalton – JD Cruises

·         Faith Based Organization – Betsy Higgins – East Stokes Ministry

·         Recipents of Work First – no nomination- DSS Director Jan Spencer to nominate the next meeting

·         Child Welfare Staff- Marshal Marshall

·         Other – DSS Director Jan Spencer

 

 

Vice Chairman Joe Turpin nominated the following to serve on the Planning Committee for the Work First Plan:

 

·         County Board of Social Services – Christine Hopkins

·         Board of Area Mental Health Authority – Mike Beasley

·         Local Public Health Board – Greg Collins

·         Local School System – Robert Parker

·         Business Community – Kim Chrisite – Job Link

·         Board of County Commissioners – Commissioner Sandy McHugh

·         Community –Base organizations that are representatives of the population to be served – Mike Culler – King Outreach Ministries

·         Local Community Transportation System – James Dalton – JD Cruises

·         Faith Based Organization – Betsy Higgins – East Stokes Ministry

·         Recipents of Work First – no nomination- DSS Director Jan Spencer to nominate the next meeting

·         Child Welfare Staff- Marshal Marshall

·         Other – DSS Director Jan Spencer

 

The nominations can be considered at the August 14th meeting.

 

GENERAL GOVERNMENT – ADMINISTRATION – OLD DSS BUILDING – UPDATE

 

Interim County Manager Darlene Bullins presented the following public notice as required by NCGS 160A-272 giving notice of the Board’s intentions to lease the vacant DSS Building to SAFE Shelter Inc:

 

PUBLIC NOTICE OF THE INTENT OF THE COUNTY OF STOKES TO AUTHORIZE A LEASE OF CERTAIN REAL PROPERTY OWNED BY

STOKES COUNTY TO STOKES SAFE SHELTER, INC

 

In accordance with N.C.G.S. 160A-272, public notice is hereby given that the Board of Commissioners of Stokes County, North Carolina, at its regular meeting to be held on

Monday, August 14, 2006 at 7:00 pm at the Ronald Wilson Reagan Memorial Building located in Danbury, North Carolina, intends to authorize a Lease Agreement between the Stokes County Board of Commissioners and Stokes SAFE Shelter, Inc.  The property to be leased is a vacant building approximately 4500 square foot (2250 sq. ft. top level and 2250 sq. ft. bottom level) located on NC 8 & 89 Main Street, Danbury, NC.  The term of the Lease shall be ten years at an annual rent of $1.00 per year

 

This the 24th day of July 2006.

 

_____________________________  

Darlene M. Bullins

Clerk to the Board

 

 

Commissioner John Turpin moved to advertise the submitted Public Notice.

 

Commissioner McHugh seconded and the motion carried unanimously.

 

The proposed Resolution and Lease will be submitted at the August 14th meeting.

 

Interim County Manager Bullins informed the Board that plans were underway to have the building empty by the August 14th meeting.

 

GENERAL GOVERNMENT – GOVERNING BODY – PROPOSED ‘DISTRICT’ SYSTEM FOR ELECTION OF COUNTY OFFICIALS

 

Commissioner John Turpin requested the approval of the Board to form a committee to help evaluate the “District System” for election of county officials- advantages and disadvantages to the citizens of the County. 

 

Commissioner John Turpin requested the following as appointments to the Committee:  Commissioner John Turpin, another

 

Commissioner, County Manager, and GIS Administrator Jake Oakley.

 

Commissioner McHugh moved to approve Commissioner John Turpin’s request.

 

Vice Chairman Joe Turpin seconded the motion.

 

Commissioner Walker stated that he would like to see a more balanced committee that includes input from citizens.

 

Commissioner McHugh amended the motion to allow Commissioner John Turpin to request whoever he feels fits Commissioner Walker’s comments and Commissioner John Turpin be in charge of the committee.

 

 Vice Chairman Joe Turpin seconded the amendment.

 

Commissioner Walker stated that this should be postponed until the next meeting in order to be able to do it right.

 

Chairman Inman stated that Elections Director Olivia Robbins, County Attorney, State Elections Board, etc. should also be on the committee.

 

Commissioner John Turpin invited Commissioner Walker to be on the Committee.

 

Commissioner John Turpin stated that he had received several positive calls regarding the possibility of a “District System”. 

 

Commissioner Walker stated that he had received both negative and positive calls regarding the possibility of a “District

System”.

 

The amended motion carried (3-2) with Chairman Inman and Commissioner Walker voting against the motion.

 

Vice Chairman Joe Turpin noted that the decision for a “District System” would be left up to the citizens of Stokes County.

 

GENERAL GOVERNMENT – RONALD WILSON REAGAN MEMORIAL BUILDING SIGNAGE

 

Interim County Manager Darlene Bullins informed the Board that the outside signage “Ronald W. Reagan Memorial Building” had been completed.

 

GENERAL GOVERNMENT – COMMUNITY SERVICES BUILDING- STORAGE USAGE

 

Interim County Manager Darlene Bullins requested approval from the Board to use the lower level of the Community Services Building for temporary storage for items waiting for the surplus sale in the fall.  The Board directed the Interim County

Manager Bullins to proceed with temporary storage at the Community Services Center.

 

GENERAL GOVERNMENT – SAURATOWN WATER LINE EXTENSION

 

Interim County Manager Darlene Bullins informed the Board that the County had received approval from the Rural Center to utilized the unused funding for the extension of the waterline down Denny Road.  The line will be run down pass the assisted living

facilities.

 

GENERAL GOVERNMENT – LEAGUE OF GOVERNMENTS

 

Interim County Manager Darlene Bullins reminded the Board of The League of  Governments meeting July 27th hosted by the City of King.

 

GENERAL GOVERNMENT – GOVERNING BODY – INVITATION – ROCK HOUSE RURITAN CLUB

 

The Rock House Ruritan Club extended an invitation to the Board of Commissioners to hold their September 11th meeting at their facility.

 

Vice Chairman Joe Turpin moved to hold the September 11th meeting at the Rock House Ruritan Club facility. 

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – APPOINTMENT OF DENNIS THOMPSON

 

Interim County Manager Darlene Bullins presented the Board members with a letter to offer Mr. Dennis Thompson an extension of this appointment as a temporary employee of Stokes County.  Mr. Thompson will used on an as needed basis to provide

advisory assistance to the Interim County Manager and the Board of Commissioners. All work shall be authorized by the Interim County Manager or the Chairman.  Mr. Thompson’s rate will be $43.75 per hour.

 

Commissioner Walker moved to approve the letter to Mr. Thompson as presented.

 

Commissioner John Turpin seconded and the motion carried unanimously.

 

 

Commissioner Walker moved to adjourn the meeting.

 

Commissioner John Turpin requested to bring a new item of business to the Board.

 

Commissioner Walker withdrew his motion to adjourn.

 

GENERAL GOVERNMENT – TAX DEPARTMENT – TAX ADMINISTRATOR SALARY INCREASE     

 

Commissioner John Turpin stated it is customary to set the Tax Administrator’s salary in July. 

 

Commissioner John Turpin moved to approve a 5% salary increase for the Tax Administrator. 

 

Vice Chairman Joe Turpin seconded the motion.

 

Commissioner John Turpin stated that the Tax Administrator had saved the county several hundred thousand dollars doing the in house revaluation and software conversion and he continues to strive to bring in as much tax revenue as possible.

 

Commissioner Walker noted that with this being a right and not a requirement, could it not wait until after the first quarter revenue review. 

 

Commissioner John Turpin noted it was not a requirement.

 

Commissioner John Turpin amended his motion to make the 5% salary increase for the Tax Administrator to be effective July 24, 2006. 

 

Vice Chairman Joe Turpin seconded the amendment.

 

The amended motion carried (3-2) with Chairman Inman and Commissioner Walker voting against the amended motion.     

 

There being no further business to come before the Board, Chairman Inman entertained a motion to adjourn the meeting. 

 

Vice Chairman Joe Turpin moved to adjourn the meeting. 

 

Commissioner Walker seconded and the motion carried unanimously.

 

_________________________                                  _____________________________

Darlene M. Bullins                                      J. Leon Inman

Clerk to the Board                                      Chairman

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