STATE OF NORTH CAROLINA                   )                    OFFICE OF THE COMMISSIONERS

                                                                        )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                  )                    DANBURY, NORTH CAROLINA

                                                                        )                    JULY 10, 2006

               

The Board of Commissioners of the County of Stokes, State of North Carolina, met for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan Memorial Building (Administrative Building) located in Danbury, North Carolina on Monday, July 10, 2006 at 7:00 pm with the following members present:

 

                                                                Chairman Leon Inman

                                                                Vice-Chairman Joe Turpin

Commissioner Sandy McHugh                                                   

Commissioner John Turpin

                                                                Commissioner Jimmy Walker

 

                                                                County Personnel in Attendance:

                                                                Clerk to the Board/Interim County Manager Darlene Bullins

                                                                Finance Director Julia Edwards

                                                Emergency Medical Services Director Monty Stevens

                                                DSS Director Jan Spencer

               

Chairman Leon Inman called the meeting to order.

 

Chairman Inman delivered the invocation.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

Chairman Inman opened the meeting by inviting the citizens in attendance to join the Board with the Pledge of Allegiance.

 

GENERAL GOVERNMENT –GOVERNING BODY-APPROVAL OF MINUTES

 

Chairman Inman entertained a motion to approve or amend the minutes of the June 13th, June 13th (recessed) and June 26th meetings. 

 

Vice Chairman Joe Turpin moved to approve the minutes of the June 13th, June 13th (recessed) and June 26th meetings. 

 

Commissioner John Turpin seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

There were no public comments.

 

GENERAL GOVERNMENT – DSS – ELECTING/STANDARD COUNTY

 

DSS Director Jan Spencer requested the direction of the Board regarding the designation of the County status as to “electing” or “standard” for the Work First Plan for federal fiscal years 2007-2009.

 

Director Spencer noted the following:

 

·         Stokes County currently an “electing” county

·         10 counties currently are “electing” counties

·         Deadline for decision due to DHHS by August 31, 2006

·         Plan will be effective July 1, 2007

·         Status will be in effect for fiscal years 2007-2009

·         Social Services Board voted to return to “standard” status

·         DSS Board expressed reservations about remaining an elective and risking county funding should cash assistance exceed expectations

·         Current plan working well

·         All goals have been met except for Participation Rates

·         DSS is looking at ways to improve the Participation Rates in the upcoming year

·         Board of County Commissioners in an “electing” county shall be responsible for development, administration, and implementation of the Work First Program

·         County’s balance of unspent funding = approximately $45,555, anything over the allocated amount is all county funding – previous fiscal year unspent funding = approximately $53,000

 

DSS Director Spencer noted the following advantages/disadvantages of an “electing” and  “standard” status:

               

                Electing Plan - Advantages

·         “Electing Plan” is working well

·         There are bonuses for the clients

·         Stricter rules for the clients to keep focus of the program

·         Several clients have received their GED’s and are currently maintaining a job

·         More flexibility

 

            Disadvantages

·         More work for DSS staff

·         Should expenditures exceed the budget, all county funding would have to be used

·         Uncertainty of how many counties will be “electing”

·         Economy can effect the number of clients seeking assistance

 

Standard Plan - Advantages

·         “Standard Plan” – the State is responsible for development, administration, and implementation of the plan

·         Should expenditures exceed the budget, the state will be responsible for the overage

·         Not as big of a gamble as “electing plan”

 

Disadvantages

·         Some requirements of the electing plan may not be eligible under the standard plan

 

The Board discussed the advantages and disadvantages of both plans along with incentives and requirements of both plans.

 

Commissioner McHugh moved that Stokes County remain an “electing county” for the Work First Plan.

 

Vice Chairman Joe Turpin seconded the motion. 

 

Chairman Inman and Commissioner Walker expressed concerns that if expenditures exceeds the budget, funding

would then be all county funding.  

 

Commissioner Walker expressed voting on the motion tonight due to the decision not having to be made until August 31, 2006. 

 

The motion carried (3-2) with Chairman Inman and Commissioner Walker voting against the plan.

 

GENERAL GOVERNMENT – PROPOSED CENTERPOINT PERFORMANCE AGREEMENT – F/Y 2006-07 & PROPOSED TRANSPORTATION VOUCHER PROGRAM – F/Y 2006-07

 

Interim County Manager Darlene Bullins presented the proposed CenterPoint Performance Agreement for fiscal year 2006-07.  Manager Bullins noted that the plan is basically the same plan as fiscal year 2005-06 except for the dates.  Mr. Carl Ekstrom-Director of Community and Government Relations-CenterPoint, Finance Director

 

Kevin Beauchamp-CenterPoint, and Ms. Cathy Long-Stokes Opportunity Center was in attendance for the agenda item.  CEO Betty Taylor-CenterPoint was unable to attend.

 

Interim County Manager Bullins noted the following regarding the proposed CenterPoint Transportation Plan:

 

·         Quarterly meetings with CenterPoint will remain the same schedule- February, May, August, and November

·         Biannual presentations by CenterPoint CEO, Sheriff, and County Manager

to the Board of Commissioners remains the same

·         Fiscal year 05-06 Transportation Plan was approved by County Attorney Jonathan Jordan – 06-07 basically the same as 05-06 plan

 

Commissioner McHugh requested the following be added to the proposed Performance Agreement:  Payment will be made to CenterPoint each quarter after a report from the quarterly meeting is made to the Board at their last monthly meeting. 

 

Commissioner McHugh noted the Performance Agreement worked well in the beginning, but seems to be failing at the present time.

 

Commissioner Walker noted the difference of per capita amounts paid by surrounding counties and expressed the need for good mental health services for the residents of Stokes County along with getting the most from the funding allocated.

 

Finance Director Kevin Beauchamp offered to provide the Board with a Statewide breakdown of what counties are paying for a comparison and that the payment is determined by the Board of Commissioners that is used for services for the residents of the County. 

 

Finance Director Beauchamp noted the difficulties if allocation was paid on a quarterly basis instead of a monthly basis – quarterly payments would be passed on to the providers which could cause hardships for the providers in making their payrolls.

 

The Board discussed the proposed Performance Agreement for fiscal year 2006-07, possible additional state allocation-uncertain at the present time, which could enhance mental health services, and current mental health services being provided to Stokes County residents by the current providers.

 

Director Carl Ekstrom noted that the state allocation would be providing funding for The First Opinion Waiver, which was scheduled to sunset July 31, 2006- that sunset has been postponed to October 2007. 

 

Director Ekstrom noted the new mobile crisis unit which should be able to help provide more efficient services to Stokes County residents.

 

Vice Chairman Joe Turpin requested that the Interim County Manager present two proposed options for payment of funding to CenterPoint per the Performance Agreement at the next meeting:

 

·         Option (1) to be paid monthly 

·         Option (2) to be paid quarterly.    

 

Later in the meeting, Commissioner McHugh moved to approve the motion that CenterPoint be paid the first two months (July & August) with the stated language be written into the proposed contract and quarterly payments go into effect based on the performance agreement at the second meeting in August. 

 

Commissioner John Turpin seconded the motion. 

 

Commissioner Walker expressed concerns with payments being tied to the contract which could also adversely effect services to the residents of Stokes County. 

 

The motion carried unanimously.

 

Interim County Manager Bullins also presented the proposed Transportation Voucher Program for fiscal year 2006-07 which will be used for transportation for Stokes County residents.

 

Interim County Manager Bullins noted the following regarding the proposed Transportation Voucher Program, which had been presented to Stokes County from CEO Betty Taylor-CenterPoint:

 

·         $23,500 funding allocated from the Stokes County allocation for

fiscal year 2006-07

·         Use of funding to be monitored on a quarterly basis

·         Eligibility determination:

o        Resident of Stokes County

o        No access to personal transportation

o        Not eligible for transportation through Stokes DSS or Senior Services

o        Consumer in the DHHS target population

o        Accessing physician med management appointment in Winston Salem

o        Administrator of program – Cathy Long –Stokes Opportunity Center (SOC)

o        Administrative fee to be deposited in SOC client fund for client excursions

o        Contracting with YVEDDI  and JD Cruises at the rate of $1.19 per mile for transportation

·         Proposed plan will be forwarded to County Attorney for approval if approved by the Board

 

Ms. Cathy Long stated that there should be no problem administering the proposed Transportation Voucher Program and that any administration fee received would be deposited in the Stokes Opportunity Center client fund.

 

Commissioner McHugh moved to approve the Transportation Voucher Program contingent upon the County Attorney’s approval.  Commissioner John Turpin seconded and the motion carried unanimously. (a copy of the Transportation Voucher Program will be retained by the Clerk to the Board)

 

Finance Director Beauchamp noted that the Transportation Voucher Program could not operate if CenterPoint was paid on a quarterly basis.

 

GENERAL GOVERNMENT – RECREATION/YMCA – PROPOSED RECREATION CONTRACT – FISCAL YEAR 2006-07

 

Interim County Manager Darlene Bullins presented the proposed Recreation YMCA Contract – Fiscal Year 2006-07.  Interim Manager Bullins noted the following:

 

·         Basically same contract as last year except for fiscal year dates

·         County Attorney Jonathan Jordan had approved the proposed contract

 

(Executive Director Pete Shattuck, Operations Director Jarroh Covington, and Renee Blank- Program Coordinator-YMCA was present for the agenda item.)

 

Vice Chairman Joe Turpin moved to approve the proposed Recreation YMCA Contract for fiscal year 2006-07.  Commissioner McHugh seconded the motion.

 

Vice Chairman Joe Turpin questioned the wording in Item 1 under the responsibilities of the County of Stokes retaining to the ownership of the Park. 

 

Director Shattuck reported statistical information regarding the new facility which opened up last year and the addition of 7th and 8th grade basketball this year along with other new family night programs.

 

Commissioner Walker noted the need to meet the needs of recreation across the entire County.

 

Commissioner McHugh moved to amend the motion by deleting Item #1 under the responsibilities of the County of Stokes and renumbering the items. 

 

Commissioner John Turpin seconded the motion. 

 

The Board discussed deleting Item #1.

 

Chairman Inman questioned deleting Item #1 in regards to Item #8 under the Responsibilities of the YMCA, which involves administering the scheduling of shelter usage at Moratock Park.

 

Commissioner John Turpin withdrew his second to the Amendment along with Commissioner McHugh withdrawing her amendment to the motion.

 

Commissioner McHugh moved to amend the original motion to eliminate Item #1- under the Responsibilities of the County and amend Item #8 under the Responsibilities of  the YMCA to add “for as long as the County shall maintain ownership of Moratock Park”.

 

Commissioner John Turpin seconded the amendment. 

 

The amendment to the motion carried unanimously.

 

The amended motion to approve the proposed Recreation YMCA Contract for fiscal  year 2006-07 with the amendment to eliminate Item #1-under the Responsibilities of the County and amend Item #8 under the Responsibilities of the YMCA to add “for as long as the County shall maintain ownership of Moratock Park” carried unanimously. (a copy of the

 

amended contract will be retained by the Clerk to the Board)

 

Director Shattuck expressed the YMCA’s appreciation for the funding and partnership provided by Stokes County.

 

GENERAL GOVERNMENT – MENTAL HEALTH – DAYMARK LEASING – TELEMEDICINE GRANT – DANBURY LOCATION

 

Interim County Manager Darlene Bullins stated that Executive Director Billy West – Daymark was scheduled to discuss the possibility of acquiring free space at the Community Services Building to provide telemedicine by teleconferencing.

 

Mr. West informed the Board that a tentative arrangement was in the works with Stokes Reynolds Hospital.  Telemedicine should be available within the month.

 

GENERAL GOVERNMENT – TOWER SPACE – BOOTH MOUNTAIN

 

Interim County Manager Darlene Bullins presented the revised proposed Contract between the County of Stokes and Stokes County Board Of Education –Booth Mountain Tower.

 

Interim County Manager Bullins noted the following:

 

·         Information provided by Planning Director Sudderth as directed by Board of Commissioners was included in the agenda material

·         Proposed contract approved by County Attorney Edward Powell

·         Proposed contract approved by School Attorney Fredrick Johnson

·         Reviewed and approved by Planning Director David Sudderth, Emergency Communication Director Del Hall, Support Services Supervisor Danny Stovall, Interim Manager Darlene Bullins, and Director Arden Browder-Stokes Schools

·         Addition to Item #2 – addition of “or at any time in the future”

·         Addition to Item #3 – “the internet service” provider shall not authorize or permit the use of the equipment for an commercial purpose

·         Termination should be 60 days instead of 30 days (item #4) due to Schools would want to try to find some other source instead of going back to the present way which limits transmission to some areas in the County

 

Vice Chairman Joe Turpin moved to approve the proposed Contract between the County of Stokes and Stokes County Board of Education –Booth Mountain Tower. 

 

Commissioner John Turpin seconded the motion. 

 

Commissioner McHugh expressed concerns with Item #2 which does not state who has the authority to disconnect the equipment if measurable interference occurs and the fact that it allows 30 days to cease the operation.

 

The Board discussed options relating to Item #2 and measurable interference with E911 operations.

 

Vice Chairman Joe Turpin moved to amend the motion to include the additional language that if there is any interference with E911 communications, usage be terminated immediately and include who has the sole responsibility to disconnect equipment until a solution can be obtained and that language be approved the both attorneys. 

 

Commissioner John Turpin seconded the amendment to the motion.

 

The amended motion carried unanimously.

 

GENERAL GOVERNMENT – EMERGENCY MANAGEMENT - BUDGET ORDINANCE AMENDMENT #1

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #1, which is necessary to amend the Grant Fund to appropriate Homeland Security Funding to develop a Continuity of Operations Plan (COOP) and Information Technologies Disaster Recovery (ITDR) Plan.  The appropriations are to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Emergency Management

 

 

 

203.4330.440

Misc. Contractual Services

 

 

$53,500.00

 

 

 

 

$53,500.00 

 

This will result in a net increase of $53,500.00 in the appropriations of the Grant Fund.

To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

REVENUES

 Decrease

 

 Increase

203.3301.257

Homeland Security Funding

 

 

$53,500.00 

 

 

 

 

 $53,500.00

 

Finance Director Edwards noted that the following justification of the budget ordinance amendment for fiscal year 2006-07:

 

·         Stokes County awarded a portion of Homeland Security Funding –Planning Grant

 

Emergency Medical Services Director Monty Stevens briefed the Board regarding the proposed COOP and ITDR Plans being proposed.

 

Interim Manager Bullins noted that with funding awarded by the Grant to design and implement the Information Technologies Disaster Recovery (ITDR) Plan, the County would save $20,000 which was transferred to Capital Reserve for the ITDR Plan for the fiscal year 2006-07.

 

Chairman Inman entertained a motion to approve Budget Ordinance Amendment #1.

 

Commissioner John Turpin moved to approve Budget Ordinance Amendment #1.

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – STOKES COUNTY NURSING HOME COMMUNITY ADVISORY COMMITTEE - APPOINTMENT

 

There were no nominations for the vacancy on the Stokes County Nursing Homes Community Advisory Committee. 

 

GENERAL GOVERNMENT – STOKES COUNTY PLANNING BOARD-APPOINTMENT

 

Chairman Inman informed the Board of the following vacancies on the Stokes County Planning Board:

 

·         Big Creek

·         Quaker Gap

·         Peters Creek

·         Beaver Island – Ted Hairston nominated at the June 26th meeting

 

Commissioner John Turpin moved to appoint Ted Hairston to serve on the Stokes County Planning Board representing Beaver Island. 

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

Chairman Inman nominated Tommy White to serve on the Stokes County Planning Board representing Peters Creek.  Mr. White can be considered at the July 24th meeting.

 

GENERAL GOVERNMENT – SENIOR CENTER ADVISORY COUNCIL MEMBERS

 

Chairman Inman informed the Board of the following nominations submitted from the Walnut Cove Senior Center to serve on the Advisory Council:

 

·         Margaret Arey

·         Dr. Dana Dalton

·         Polly Goolsby

·         Linda Hicks

·         Velmalene Leake

·         Lynn Martens

·         George Hairston

·         Christine Kellam

·         Sandy McHugh

·         Jacque Nuckols

·         Rebecca Warren

·         Karen Hicks

·         Bonnyln Morris

·         Barbara Watkins

·         Dean Burgress

·         One seat open-Senior Center is currently recruiting for the seat

 

Director Vicky East-Walnut Cove Senior Center noted that 60% of the Council should consist of seniors age 55 or older per State Senior Center guidelines.

 

Commissioner John Turpin nominated the following to serve on the Advisory Council:

 

·         Margaret Arey

·         Dr. Dana Dalton

·         Polly Goolsby

·         Linda Hicks

·         Velmalene Leake

·         Lynn Martens

·         George Hairston

·         Christine Kellam

·         Sandy McHugh

·         Jacque Nuckols

·         Rebecca Warren

·         Karen Hicks

·         Bonnyln Morris

·         Barbara Watkins

·         Dean Burgress

 

Nominations can be considered at the July 24th meeting.

 

GENERAL GOVERNMENT – AGRICULTURAL ADVISORY COMMITTEE

 

Chairman Inman informed the Board the following were nominated at the June 26th meeting to serve on the Stokes County Agricultural Advisory Committee:

 

·         Grant Christian – Big Creek

·         Manley Stovall – Snow Creek

·         Mark Pendleton – Peters Creek/Danbury

 

Vice Chairman Joe Turpin moved to appoint the following to serve on the Stokes County Agricultural Advisory Committee:

 

·         Grant Christian – Big Creek

·         Manley Stovall – Snow Creek

·         Mark Pendleton – Peters Creek/Danbury

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – ADMINISTRATION – OLD DSS BUILDING – UPDATE

 

Interim County Manager Darlene Bullins informed the Board that the County has been waiting to make sure that Domestic Violence was going to be able to renovate the space at the Old DSS Building.  Domestic Violence has had the Planning/Inspection  Department and the Fire Marshal’s Office preliminary inspecting the building since there

has been no occupancy in the building for more than ten years.   In speaking with Eric Cone, the plans are to move forward with the renovations. 

 

Interim Manager Bullins noted that the Board (per General Statutes) had the following two options to consider when renting space to a non-governmental agency:

 

                (1) Rent the space for one year intervals with yearly renewals-no public notice 

                  requirement

            (2) Rent the space for more than one year – the county must first advertise a public

                  notice who the County is renting the space to and why.  The lease cannot

                  be more than ten years.

 

Interim Manager Bullins also noted the County is currently moving all the surplus equipment and records located in the building.

 

Interim Manager Bullins requested direction from the Board regarding leasing the vacant building.

 

Commissioner McHugh moved to approve the motion to lease the Old DSS Building to Domestic Violence for ten years with renewable ten-year periods.

 

Commissioner John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – FINANCE – PROPOSED ACCEPTING CREDIT CARD POLICY

 

Finance Director Julia Edwards informed the Board additional information will be presented to the Board on July 24th regarding accepting credit cards for payment for County services.

 

Commissioner John Turpin requested the average payment currently received by the system being used by the Tax Department.

 

GENERAL GOVERNMENT – ELECTIONS – STORAGE SPACE

 

Interim County Manager Darlene Bullins requested the approval from the Board to allow the Elections Department to use the space that will be available after the completion of the new server in the Tax Department.  There will be space in the room adjacent to the old Veterans’ office that the Elections Department is currently using for storage.

 

The County Board of Elections approved a security policy that has also been approved by the State Board of Elections which will allow Information System personnel to enter the room if needed.  (The room will still house some IT equipment). IT Director Dianna Fulp has agreed to the use of this space by the Elections Department.

 

Commissioner John Turpin moved to approve the motion to allow the Elections Department to use the secured storage space and to approve the security policy. 

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – ABANDONMENT OF

SR # 1231 – SAND HOLE ROAD FROM THE SECONDARY ROAD SYSTEM

 

Interim County Manager Darlene Bullins submitted the request from NC Department of Transportation to abandon the entire roadway, approximately 0.30 mile-SR#1231 -Sand Hole Road from the Secondary Roads System.  A petition was received from the property owner.

 

The Board discussed the request for abandonment of SR#1231-Sand Hole Road.

 

Commissioner John Turpin moved to approve the abandonment of SR#1231-Sand Hole Road from the Secondary Roads System. 

 

Vice Chairman Joe Turpin seconded and the motion carried (4-1) with Vice Chairman Joe Turpin voting against the motion.

 

CLOSED SESSION

 

Chairman Inman entertained a motion to enter into closed session for the following:

 

·         To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(6)

 

Vice Chairman Joe Turpin moved to enter into closed session for the following:

 

·         To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(6)

 

Commissioner Walker second and the motion carried unanimously.

 

The Board re-entered to the regular meeting of July 10, 2006.

 

GENERAL GOVERNMENT – GOVERNING BODY – COMMUNITY PARKS PARTNER PROGRAM

 

Vice Chairman Joe Turpin requested to create a committee for the Community Parks Partner Program to include Economic Director Ron Morgan, Interim County Manager Darlene Bullins, representatives from East Walnut Cove Park and the Collinstown Community Center.  

 

Vice Chairman Joe Turpin volunteered to head the committee which could possibly use the funding for grant purposes.

 

Commissioner John Turpin moved to approve the motion to create a committee for the Community Parks Partner Program to include Vice Chairman Joe Turpin, Economic Director Ron Morgan, Interim County Manager Darlene Bullins, representatives from East Walnut Cove Park and the Collinstown Community Center.   

 

Vice Chairman Joe Turpin seconded the motion.

 

Vice Chairman Joe Turpin noted that architecture would be put in place for future budgets to continue to utilize funding for parks/centers within Stokes County.

 

The motion carried unanimously.

 

There being no further business to come before the Board, Chairman Inman entertained a motion to adjourn the meeting. 

 

Vice Chairman Joe Turpin moved to adjourn the meeting. 

 

Commissioner McHugh seconded the motion.

 

Commissioner Walker moved to approve the motion to retain the services of Dennis Thompson on an as needed basis for consulting services for special projects. 

 

Vice Chairman Joe Turpin withdrew his motion to adjourn along with Commissioner McHugh withdrawing her second to the motion.

 

Commissioner Walker restated his motion to retain the services of Dennis Thompson on an as needed basis for consulting services for special projects. 

 

Vice Chairman Joe Turpin seconded the motion.

 

The Board discussed retaining the services of Dennis Thompson. 

 

The motion carried unanimously.

 

There being no further business to come before the Board, Chairman Inman entertained a motion to adjourn the meeting. 

 

Vice Chairman Joe Turpin moved to adjourn the meeting. 

 

Commissioner John Turpin seconded and the motion carried unanimously.

 

 

_________________________                                  _____________________________

Darlene M. Bullins                                     J. Leon Inman

Clerk to the Board                                     Chairman

*