STATE OF NORTH CAROLINA    )                    OFFICE OF THE COMMISSIONERS

                                                            )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                     )                    DANBURY, NORTH CAROLINA

                                                            )                    JUNE 26, 2006

 

 

 

           

            The Board of Commissioners of the County of Stokes, State of North Carolina, met

 

for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan

 

Memorial Building (Administrative Building) located in Danbury, North Carolina on

 

Monday, June 26, 2006 at 7:00 pm with the following members present:

 

                                                Chairman Leon Inman

                                                Vice-Chairman Joe Turpin

Commissioner Sandy McHugh                                     

Commissioner John Turpin

                                                Commissioner Jimmy Walker

 

                                                County Personnel in Attendance:

                                                Clerk to the Board/Interim County Manager Darlene Bullins

                                                County Attorney Jonathan Jordan

                                                Assistant County Attorney Ed Powell

                                                Finance Director Julia Edwards

                                    Support Services Supervisor Danny Stovall

                                    Emergency Communications Director Del Hall

                                    Emergency Medical Services Director Monty Stevens

                                    Tax Administrator Wren Carmichael

                                    District Soil/Watershed Conservationist Tom Smith

                                    Jail Captain Craig Carico

                                   

 

Chairman Leon Inman called the meeting to order.

 

Commissioner Walker delivered the invocation.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

            Chairman Inman opened the meeting by inviting the citizens in attendance to

 

join the Board with the Pledge of Allegiance.

 

GENERAL GOVERNMENT – GOVERNING BODY – NEW COUNTY ATTORNEY

 

            Chairman Inman introduced Attorney Edward Powell who will assumed the duties of

 

County Attorney on July 1, 2006.  County Attorney Jonathan Jordan submitted his

 

resignation effective June 30, 2006.

 

GENERAL GOVERNMENT –GOVERNING BODY-APPROVAL OF MINUTES

 

            Chairman Inman entertained a motion to approve or amend the minutes of the

 

May 24th, June 6th, June 7th, and June 12th  meetings. 

 

            Commissioner John Turpin moved to approve the minutes of the May 24th, June 6th,

 

June 7th, and June 12th meetings.   Vice Chairman Joe Turpin seconded and the motion

 

carried unanimously.

 

PUBLIC COMMENTS

 

There were no public comments.

 

GENERAL GOVERNMENT – EMS/LEGAL/TAX ADMINISTRATION – DISCUSSION OF DELINQUENT EMS INVOICES-CERTIFICATION OF TAXES/LIEN OF PROPERTY

 

            Tax Administrator Wren Carmichael presented information to the Board regarding

 

Certification of Taxes form currently being completed by the Tax Department.  The

 

Certification of Taxes provides the name of the owner as of January 1 of each year of the

 

certification requested based on the information provided by the individual requesting the

 

certification.   The Certification of Taxes is a statement of the amount of taxes owed.

 

            Administrator Carmichael explained that any tax collector who fails or refuses to

 

furnish a certificate when requested under the conditions prescribed shall be liable for a

 

penalty of fifty dollars ($50.00) recoverable in a civil action by the person who made the

 

request.  Administrator Carmichael also explained that if a certification has been completed

 

and taxes are not listed; the individual is not responsible for those taxes.

 

            Administrator Carmichael is requesting to place all unpaid EMS invoices that

 

have been turned over to the Tax Department for collection on the Certification of Taxes.

 

Tax Administrator Carmichael also discussed the following:

 

·        Article 9A – Liens for ambulance services (44-51.1)

·        Article 9B – Attachment or Garnishment & Lien for Ambulance Service in Certain Counties (Stokes is included in Article 9B)

 

Assistant County Attorney Edward Powell presented a written opinion regarding

 

liens on property for ambulance services provided by the County (copy retained by the Clerk

 

to the Board). 

 

Attorney Powell discussed the following with the Board:

 

AMBULANCE LIEN OPINION SUMMARY

 

Article 9A of Chapter 44 of N. C. General Statutes provides lien against real property of recipient of ambulance services and requires filing of lien in office of Clerk of Superior Court within 90 days after service provided.

Some health insurance carriers cover all or part of ambulance service, and often do not pay within 90 days because claims may not be filed promptly or not processed promptly.

County must file and cancel these liens at Clerk’s office.

Article 9B of Chapter 44 provides for lien again real property of recipient and for attachment and garnishment of wages and other personal property.

Liens cannot be filed until after 90 days after service provided.

Provides for attachment and garnishment of wages and other personal property by County serving notice on garnishee (one who owes wages, etc. to recipient).

No court filings required by garnishment unless necessary to enforce garnishment.

Recipient can sell real property without liens if not filed and perfected properly.

Statements of amount of taxes due by tax collector

Requires County to issue statement of current and past due taxes, assessments, etc. to owner or others with interest.

Owner can rely on statement, and law limits County to only those taxes and assessments listed on statement.

Should list ambulance amounts due on these statements from and after date service is provided to give proper notice to owners and potential buyers.

Attorney Powell recommended the following for the County to consider:

 

·        The tax collector should be allowed to post all ambulance lien information on the certificate from and after the date the service is provided in addition to all other information on other taxes and assessments that are due.

 

·        The certificate should state these ambulance lien amounts separately since the lien may not yet be perfected by the methods allowed under the statutes described above.

 

Attorney Powell also noted the following for consideration:

 

·        The statute allows the County to adopt an ordinance to allow a person to rely on the information provided on an internet website as if it were the Certificate of Taxes.

 

The Board discussed the following issues:

 

·        Garnishments and attachments currently being administered by

Article 9B

·        Certification of Taxes

·        Liens being filed against property in the Clerk’s of Court Office

·        Liens being placed by the Tax Collector

·        Articles 9A and 9B

·        Effects on the elderly citizens in the County

·        Ambulance services provided by the County being considered as a tax

·        Current EMS charges

 

Attorney Powell recommended that the lien for unpaid EMS charges be placed

 

against the property by the Tax Collector and the use of Article B with Article 9A if there is

 

no insurance involvement.  Attorney Powell concluded that it is the responsibility of the

 

County to discharge the lien.

 

EMS Director Monty Stevens noted that the County currently accepts assignment

 

with those individuals who currently have Medicare or Medicaid which means that the

 

County must accept what is received from either.  The County starting accepting Medicare

 

assignment in 2002 and there could be some old unpaid invoices that could be attached to

 

the property.  The EMS Department is currently filing private insurance which should make

 

collections faster and cut down the amount of delinquent invoices.

           

Commissioner Walker reiterated concerns about trying to collect old (over 5 years)

 

EMS charges.

 

Tax Administrator Carmichael noted that taxes are allowed to be collected up to 10

 

years old.

           

            Chairman Inman suggested placing sufficient information on the EMS invoice which

 

clearly notifies that unpaid amounts will be turned over to the Tax Administration for

 

collection by either an attachment, garnishment, and possibly a lien placed against the

 

property.

 

            Commissioner McHugh moved to approve the motion that the Tax Collector place

 

all information that is available regarding liens on property, taxes owed, amounts that could

 

be considered taxes or liens on the Certificate of Taxes and that EMS Director place a

 

statement on the EMS bill that states if bills are not paid within 120 days, a lien or

 

garnishment/attachment may be placed on their property. 

 

Commissioner John Turpin seconded and the motion carried (4-1) with

 

Commissioner Walker voting against the motion.

 

 

 

GENERAL GOVERNMENT – TAX ADMINISTRATION REPORT

 

            Tax Administrator Wren Carmichael presented the following Real and Personal

 

Property Tax Release Requests in the amount of $671.29:

           

Robert Hugh Bailey

 

$183.40

Shelia Ann Tuttle

 

$120.32

Ken S & Cher R Martin

 

$261.64

 

 

$565.36

 

Chairman Inman entertained a motion to approve or deny the Real and Personal

 

Property Tax Release Requests in the amount of $565.36.

 

            Commissioner McHugh moved to approve the Real and Personal Property Tax

 

Release Request in the amount of $565.36 as submitted.  Commissioner John Turpin

 

seconded and the motion carried unanimously.

 

            Tax Administrator Wren Carmichael presented the following Property Tax Release

 

Request for Motor Vehicle in the amount of $16.25 for Harvey E. Moser.

           

Harvey E Moser

 

$16.25

 

Chairman Inman entertained a motion to approve or deny the Property Tax Release

 

Request for Motor Vehicle in the amount of $16.25.

 

Commissioner McHugh moved to approve the Property Tax Release Request for

 

Motor Vehicle in the amount of $16.25 as submitted. Vice Chairman Joe Turpin seconded

 

and the motion carried unanimously.

 

Tax Administrator Wren Carmichael presented the following Request for Refund

 

Motor Vehicle in the amount of $13.10 for Scott Elvis.

 

            Commissioner McHugh moved to approve the Request for Refund Motor Vehicle in

 

the amount of $13.10 for Scott Elvis.  Vice Chairman Joe Turpin seconded and the 

 

motion carried unanimously.

Tax Administrator Wren Carmichael presented the following Property Tax Refund 

 

Request Forms for the following:

 

Robert Hugh Bailey and John A Lovatch Jr.

 

$507.13

Tommy Gray &

Lissette L. Gray

 

  $19.25

 

 

$526.38

 

Chairman Inman entertained a motion to approve or deny the Property Tax Refund

 

Request Forms for the following:

 

Robert Hugh Bailey and John A Lovatch Jr.

 

$507.13

Tommy Gray &

Lissette L. Gray

 

  $19.25

 

 

$526.38

 

            Commissioner John Turpin moved to approve the following Property Tax Refund

 

Request Forms:

           

Robert Hugh Bailey and John A Lovatch Jr.

 

$507.13

Tommy Gray &

Lissette L. Gray

 

  $19.25

 

 

$526.38

 

 

            Commissioner McHugh seconded and the motion carried unanimously.

 

            Tax Administrator Carmichael presented the Value Guide Lines for Utility

 

Trailers/Campers for the Board’s consideration. (a copy will be retained in the Clerk‘s

 

Office)  Tax Administrator Carmichael explained the procedure for valuation of trailers

 

which refers to prices on the NADA, qualified sale, or the internet.  Trailers also follow

 

the depreciation schedule.

 

            The Board discussed the submitted Value Guide Lines for Utility Trailers/Campers.

 

            Vice Chairman Joe Turpin expressed concerns regarding the method of valuation.

            Chairman Inman entertained a motion to approve the Value Guide Lines for

 

Utility Trailers/Campers.

 

            Commissioner McHugh moved to approve the submitted Value Guide Lines for

 

Utility Trailers/Campers.  Commissioner John Turpin seconded and the motion carried

 

(4-1) with Vice Chairman Joe Turpin voting against the motion.

 

            Tax Administrator Carmichael noted that the new software conversion was going

 

very smoothly and should be up and running the first of July.

 

            Tax Administrator Carmichael presented Board members with an update collection

 

report for their review. 

 

GENERAL GOVERNMENT – TOWER SPACE – BOOTH MOUNTAIN

 

            Interim County Manager Darlene Bullins introduced the following individuals who

 

were present for tonight’s agenda item request from Stokes County Schools to place an

 

antenna on the tower located at Booth Mountain:

 

            Stokes County Employees:  Support Services Supervisor Danny Stovall

                                                          Emergency Communications Del Hall

 

            Stokes County Schools:        Arden Browder – Director of Media/Technology

                                                           David Burge – Directors of Operations

                                                           Phillip Benton – Director of Transportation

                                                           Dwight Springthorpe – Dynamics Network

 

            Interim Manager Bullins noted that those in attendance along with Planning

 

Director David Sudderth and Interim Manager Bullins had met to discuss the request.

 

Planning Director Sudderth who was unable to attend tonight’s meeting had stated that there

 

would be no engineering fee due to governmental usage and had no issues with the request.

 

            Ms. Browder noted the following regarding the request:

 

·        Request is to place an antenna on the tower on Booth Mountain –expand its wireless wide area network that was previously approved by the Board of Commissioners and placement of the antenna on Booth Mountain at approximately 100 feet.

·        During past school years, school system has experienced problems communicating with the school bus drivers

·        Present communication system via the county radio system is not effectively reaching bus drivers in several areas of the county

·        Communication problem has made it difficult to assist bus drivers when needing assistance

·        Current radio equipment is not capable of working effectively with the telephone line at the distances involved

·        Lack of service in some areas could become a safety issue for the school system and at other times for other county departments that need access to the line that may be tied up by the bus drivers who cannot hear the request by other departments to use the line

·        School system has worked with Sprint/Embarq and RCS Communication Group to resolve the problem but neither vendor has been able to offer a better solution

·        After the June 12th – understanding is that placing an antenna at 100 feet

will not affect the commercial value of the tower

·        School system would verify that there are no interference problems by the installation of the antenna

·        School’s Internet Services Provider, Network Dynamics  will implement the project and RCS Communications Group will place the antenna on the tower

·        There will be no commercial use of the antenna or the tower – it will be for the school’s system only

·        Would like to see the system in operation by the time school starts in August if possible

 

 

Commissioner John Turpin requested the County confirm that it is not necessary

 

for an engineering study be done for this project.

 

Interim County Manager Bullins noted that an interlocal agreement would be needed

 

to be approved by both the Board of Commissioners and Board of Education in order ensure

 

that there would be no commercial use of the antenna.

 

            The Board discussed the advantages and disadvantages of allowing the school

 

system to place an antenna on the tower at Booth Mountain.

 

            Dwight Springthorpe, Network Dynamics, stated that the placing an antenna on

 

the tower would not be detrimental to the County and that the County ordinance does

allow the Board of Commissioners to determine governmental use.

 

            Emergency Communications Del Hall did not see any problems with allowing the

 

placement of the antenna on the tower at 100ft.

 

            Interim County Manager Bullins noted that this could also help radio usage for

 

county departments- animal control, planning, solid waste- hopefully bus riders can hear

 

when county departments need the radio in an emergency situation.

 

            Chairman Inman directed Interim County Manager Bullins to work with 

 

Ms. Browder and bring back a proposed interlocal agreement for the Board’s consideration

 

at the July 10th meeting.

 

GENERAL GOVERNMENT – YVEDDI- FISCAL YEAR 2006-07 PROPOSED TRANSPORTATION CONTRACT

 

            Support Services Supervisor Danny Stovall presented the proposed 2006-07

 

Transportation contracts with Yadkin Valley Economic Development District and JD

 

Cruises for the Board’s consideration.

 

            Mr. Stovall noted the following regarding the proposed contract:

 

·        Transportation services will be allocated using an approximate

60/40 ratio of contracted effort between YVEDDI and J. D. Cruises

with YVEDDI receiving approximately 60% and J.D. Cruises the

remaining share

·        Goal for 60/40 percentage met during fiscal year 2005-06

·        Contract effective July 1, 2006 through June 30, 2007

·        J. D. Cruise – contract amount $1.19 per vehicle mile plus fuel surcharge

·        YVEDDI – contract amount $1.10 per vehicle mile plus fuel surcharge

 

Mr. Stovall concluded by requesting the approval of the proposed 2006-07

 

Transportation Contracts with YVEDDI and J.D. Cruises.

 

            The Board discussed the company’s policy regarding purchasing of gasoline from

 

organizations other than Stokes County departments along with current gasoline prices.

 

            Commissioner John Turpin moved to approve the 2006-07 Transportation Contracts

 

for YVEDDI and J.D. Cruises.  Commissioner McHugh seconded and the motion carried

 

unanimously.

 

GENERAL GOVERNMENT – PURCHASING – PROPOSED SURPLUS PROPERTY DISPOSAL POLICY

 

            Support Services Supervisor Danny Stovall presented the proposed Surplus Property

 

Disposal Policy for the Board’s consideration which has been approved by County Attorney

 

Jonathan Jordan.

 

            Mr. Stovall noted the following regarding the proposed policy:

 

·        Proposed policy developed in accordance with NC G.S. 160A-266

·        Board of Commissioners must approve as surplus personal property with a purchase amount of $5,000 or more

·        Personal property with a purchase amount of less than $5,000, except vehicles, the Property Disposal Committee has the authority to authorize the Support Services Supervisor, by any manner deemed necessary, to sell or exchange any property for fair market value and has full authority to convey good title to the property

·        All personal property that becomes surplus to County Departments due to obsolescence, end of useful life, or for any reason deemed appropriate must be declared surplus on the Surplus and Junk Property Declaration Request Form

·        County Manager has the authority to discard personal property valued at less than $5,000 that is determined to have no value, poses a threat to the public health or safety, old computer equipment with no value that can be sent to a recycler for disposal

 

The Board discussed the proposed Surplus Property Disposal Policy.

 

Vice Chairman Joe Turpin moved to approve the submitted Stokes County Surplus

 

Property Disposal Policy.  Commissioner McHugh seconded and the motion carried

 

unanimously. (a copy of the policy will be retained by the Clerk to the Board and Purchasing

 

Department)

           

 

 

GENERAL GOVERNMENT – SHERIFF’S DEPARTMENT – SALE OF PISTOL

           

            Support Services Supervisor Danny Stovall requested the approval of the Resolution

 

which pertains to the sale of one Beretta 96, 40-caliber pistol, serial number BER066720M

 

to James Thomas Martin:  (NC G.S. 20-187.2(a) permits the County to sell Service issued

 

side arm to retiring law enforcement officers at a price determined by the Board of

 

Commissioners)

           

            Chairman Inman noted that James Thomas Martin had served Stokes County as

 

a Law Enforcement Officer from August 1980 to January 1988 and December 1990 through

 

July 2004. 

 

            Commissioner McHugh moved to approve the Resolution Authorizing the Sale of

 

County Issued Service Side Arm.  Commissioner John Turpin seconded and the motion

 

carried unanimously.  Commissioner John Turpin donated the $1.00 for the cost of the

 

side arm for Mr. Martin. (a copy of the Resolution will be retained by the Clerk to the

 

Board)

 

GENERAL GOVERNMENT – AGRICULTURAL ADVISORY COMMITTEE- ANNUAL UPDATE

 

            District Soil/Watershed Conservationist Tom Smith presented the following

 

Agricultural Advisory Board appointees whose term expires June 30, 2006:

 

·        Grant Christian – Big Creek

·        Manley Stovall – Snow Creek

·        Mark Pendleton – Peters Creek/Danbury

 

Mr. Smith noted that all wished to be re-appointed and that terms were for a three

 

year period.

 

            Vice Chairman Joe Turpin nominated the following to serve on the Agricultural

 

Advisory Committee: (Appointees can be considered at the July 10th meeting)

·        Grant Christian – Big Creek

·        Manley Stovall – Snow Creek

·        Mark Pendleton – Peters Creek/Danbury

 

 

Chairman Manley Stovall –Agricultural Advisory Committee presented the

 

following update regarding the Agricultural Advisory Committee:

 

·        Voluntary Agricultural District Program

o       Acres Enrolled = 1,592.16

o       Parcels Enrolled = 19

o       Applicants = 7

o       Cumulative Acres Enrolled = 5,231.57

o       Cumulative Parcel Enrolled = 87

o       Cumulative Applicants = 44

·        Goal for 2007 (acres) = 1,800

·        Permanent Farmland Preservation

o       Goal for 2007 (acres) = 250

 

Chairman Stovall concluded by expressing the committee’s appreciation for the

 

support given by the Board of Commissioners and invited members to attend the public

 

meetings scheduled bi-monthly, the third Thursday of a month – next meeting July 20th.

 

            The Board discussed the requirements of the Voluntary Agricultural District

 

Program.

 

GENERAL GOVERNMENT – PROPOSED JAIL ASSESSMENT/FEASIBILITY STUDY PROPOSALS

 

            Support Services Supervisor Danny Stovall presented the following proposals

 

received by 5:00 pm on June 19, 2006 for Jail Assessment/Feasibility Study as requested

 

by the Board:

 

·        Brennan Associates     $7,700.00

·        Moseley Architects    $24,000.00

·        MBAJ Architecture   $35,000.00

 

Due to the wide cost range, Mr. Stovall along with Captain Craig Carico

 

recommended that these proposals be presented to the Criminal Justice Council or a

 

designated subcommittee for their review and recommendation to the Board of

 

Commissioners before the County moved forward with this proposed project.  This would

 

create an opportunity to find out exactly what each vendor could provide for their price.

 

            The Board discussed the County requesting the Criminal Justice Council

 

subcommittee to meet with the vendors and report back to the Board.

 

            Commissioner McHugh moved to approve the motion to require the Interim

 

County Manager to call the Criminal Justice Council subcommittee together, schedule

 

a meetings with the vendors who submitted proposals, review and analysis the proposals to

 

determine what the County really needs, and return their findings to the Board.  Vice

 

Chairman Joe Turpin seconded the motion.

 

            Vice Chairman Joe Turpin noted that jail expansion would produce substantial

 

additional revenue for the County.

 

            Commissioner Walker expressed concerns as to where funding was available for the

 

proposed study.

 

            The motion carried (4-1) with Commissioner Walker voting against the motion.

 

GENERAL GOVERNMENT – PURCHASING – SALE OF TAX FORECLOSED PROPERTY

 

            Support Services Supervisor Danny Stovall presented the following bid information

 

to purchase tax foreclosed property parcel #6925-00-05-5257 which was advertised on the

 

County web page and in the Stokes News for a period of (10) days without being upset for

 

the Board’s consideration:

 

·        Sam East – bid dated Jun 8, 2006 – amount of $7,400.00

·        Upset bid process started on April 24, 2006

·        Total of 5 upset bids were placed

·        Sale is in accordance with NC G.S. 105-376, 153A-176 and 160A-269

Vice Chairman Joe Turpin moved to approve the sale of tax-foreclosed property

 

parcel 6925-00-05-5257 to Sam East for the sum of $7,400.00.  Commissioner Walker

 

seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – REGIONAL SEWER- BUDGET ORDINANCE AMENDMENT #109-CORRECTION

 

             Finance Director Julia Edwards requested the Board’s approval to correct the totals

 

on Budget Ordinance Amendment #109 along with the minutes of June 12th.  All amounts

 

were correct, both totals of each column should be $3350 instead of $2500.

 

            Commission McHugh moved to make the correction to Budget Ordinance

 

Amendment #109 along with the correction to the minutes of June 12th.  Vice Chairman

 

Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – FINANCE – BUDGET ORDINANCE AMENDMENT #115

 

            Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #115, which is necessary to amend the General Fund to appropriate and

 

transfer funds for expenditures for the remainder of the fiscal year.  The appropriations are

 

to be changed as follows: 

 

Account

EXPENDITURES

 

 

Number

 

 Decrease

 Increase

 

SEE ATTACHMENT

 $      52,072.00

 $          90,500.00

 

 

 $      52,072.00

 $          90,500.00

 

This will result in a net increase of $38,428.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account

REVENUES

 

 

Number

 

 Decrease

 Increase

100.3301.203

SS County State

 

$40,000.00

100.3519.412

Primary Child Care

 

$20,000.00

100.3327.100

Hold Harmless

$      21,572.00

 

 

 

$21,570.00

 $          60,00000

 

Account

EXPENDITURES

 

 

Number

 

 Decrease

 Increase

 

Tax Administration

 

 

100.4140.000

Salaries & Wages

 

           800.00

100.4140.321

Postage

 

        5,000.00

100.4140.390

Tax Refunds & Settlements

        1,000.00

 

 

 

 

 

 

Legal

 

 

100.4150.180

Professional Services

 

        2,500.00

 

 

 

 

 

Superior Court

 

 

100.4160.260

Departmental Supplies

 

           200.00

100.4160.441

Juvenile Detention

 

           200.00

100.4160.190

Jury Commission

             30.00

 

 

 

 

 

 

Elections

 

 

100.4170.390

Precinct Officials

        1,400.00

 

 

 

 

 

 

Register of Deeds

 

 

100.4180.020

Salaries & Wages Part Time

           600.00

 

100.4180.170

Other Fringe Supp. Pension

           400.00

100.4180.260

Departmental Supplies

 

           200.00

 

 

 

 

 

Vehicle Maintenance

 

 

100.4250.350

Maint. & Repairs Equipment

 

        1,500.00

 

 

 

 

 

Jail

 

 

100.4320.000

Salaries & Wages

 

        2,000.00

100.4320.010

Salaries & Wages-Overtime

        1,000.00

 

100.4320.020

Salaries & Wages-Part Time

 

        1,000.00

100.4320.390

Misc. Exp.Board of Prisoners

        2,000.00

 

 

 

 

 

 

Emergency Communications

 

100.4325.010

Salaries & Wages Overtime

 

        5,000.00

100.4325.090

Social Security

           750.00

 

100.4325.091

Medicare Tax

           150.00

 

100.4325.100

Retirement

           250.00

 

100.4325.101

401K

           150.00

 

100.4325.311

Training

 

           200.00

 

 

 

 

100.4360.000

Medical Examiner

 

        6,000.00

 

 

 

 

 

Economic Development

 

 

100.4920.180

Professional Services

 

        2,000.00

 

 

 

 

 

Cooperative Extension

 

 

100.4950.440

Misc. Contractual Services

 

        2,000.00

 

 

 

 

 

Natural Resources

 

 

100.4960.000

Salaries & Wages

           300.00

 

100.4960.020

Salaries & Wages Part Time

 

           300.00

 

 

 

 

 

Health Department

 

 

100.5100.180

Professional Services

 

      20,000.00

 

 

 

 

 

Social Services

 

 

100.5310.315

Title XIX Travel

 

      40,000.00

 

 

 

 

 

Senior Services

 

 

100.5860.000

Salaries & Wages

           500.00

 

100.5860.030

Salaries & Wages Permanent PT

           800.00

100.5860.290

Misc. Expense

           300.00

 

 

 

 

 

 

Parks

 

 

100.6121.020

Salaries & Wages Part Time

           400.00

 

100.6121.330

Utilities

 

           400.00

 

 

 

 

100.9910.000

Contingency

      43,242.00

 

 

 

 

 

 

 

 $   52,072.00

 $   90,500.00

 

 

Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2005-06:

 

·        Transfer and appropriate funds for the remainder of the fiscal year.

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment #115.

 

Vice Chairman Joe Turpin moved to approve Budget Ordinance Amendment #115.

 

Commissioner McHugh seconded and the motion carried unanimously.  

 

GENERAL GOVERNMENT – ADMINISTRATION - BUDGET ORDINANCE AMENDMENT #116

 

            Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #116, which is necessary to amend the General Fund to transfer funds for

 

payout to employees who have resigned as of 06-30-2006.  The appropriations are to be as

 

follows: 

 

Account

EXPENDITURES

 

 

Number

 

 Decrease

 Increase

 

Sheriff's Department

 

 

100.4310.000

Salaries & Wages

 

 $        8,717.00

 

 

 

 

 

Emerg. Medical Services

 

 

100.4370.000

Salaries & Wages

 

 $        6,199.00

 

 

 

 

 

Health Department

 

 

100.5100.000

Salaries & Wages

 

 $           216.00

 

 

 

 

 

Social Services

 

 

100.5310.000

Salaries & Wages

 

 $        1,743.00

 

 

 

 

100.9910.000

Contingency

 $        1,242.00

 

100.9910.100

Leave Costs

 $      15,633.00

 

 

 

 $      16,875.00

 $      16,875.00

 

This will result in a net increase of $0.00 in the appropriations of the General Fund. 

 

            Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2005-06:

 

·        Funds were budgeted for payout to employees in leave costs contingency

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment #116.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #116.

Vice Chairman Joe Turpin seconded and the motion carried unanimously.  

 

GENERAL GOVERNMENT – FINANCE- BUDGET ORDINANCE AMENDMENT #117

 

            Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #117, which is necessary to amend the General Fund to correct the

 

overestimation of the Fiscal year 2005-06 property tax valuation and the resulting

 

overstatement in ad valoreum tax revenues.  The appropriations are to be changed as

 

follows: 

 

This will result in a net increase of $00.00 in the appropriations of the General Fund.

 

 

Account

REVENUES

 

 

 

Number

Tax Department

 Decrease

 

 Increase

100.3100.110

Ad Valorem Taxes

$388,842.00

 

 

100.3327.100

State Funds – Hold Harmless

 

 

$388,842.00

 

 

$388,842.00

 

$388,842.00

 

            Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2005-06:

 

·        To correct the overestimation of the FY 2005-06 property tax valuation and the resulting overstatement in ad valorem property tax revenues

 

Finance Director Edwards also noted that information given to the Board at the

 

June 6th meeting was incorrect regarding the audited collection rate.  The collection rate is 

 

calculated by the scroll in the tax department and not from the audit report, thus will

 

not effect the FY 2007-08 Budget.

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment  #117.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #117.

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

            With the approval of Budget Ordinance Amendment #117, Finance Director

 

Edwards requested the approval to amend the Fiscal Year 2005-06 Budget Ordinance

 

to reflect the changes of Budget Ordinance Amendment #117 along with clerical

 

corrections.

 

            Chairman Inman entertained a motion to amend the Fiscal Year 2005-06 Budget

 

Ordinance.

 

            Commissioner John Turpin moved to amend the Fiscal Year 2005-06 Budget

 

Ordinance.  Commissioner McHugh seconded and the motion carried unanimously.

 

(a copy of the amended Budget Ordinance for Fiscal Year 2005-06 will be attached

   to the end of the minutes)

           

GENERAL GOVERNMENT – ELECTIONS - BUDGET ORDINANCE AMENDMENT #118

 

            Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #118, which is necessary to amend the General Fund to appropriate funds from

 

HAVA Grant for elections equipment.  The appropriations are to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Elections

 

 

 

100.4170.510

Equipment

 

 

$292,327.00

 

 

 

 

$292,327.00 

 

This will result in a net increase of $292,327.00 in the appropriations of the General Fund.

To provide the additional revenue for the above, the following revenues will be increased.

 

 

Account Number

REVENUES

 Decrease

 

 Increase

100.3301.419

HAVA Grant

 

 

$292,327.00 

 

 

 

 

 $292,327.00

 

 

            Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2005-06:

 

·        Funding from state for elections equipment purchased by the State.

 

Finance Director Edwards noted that the funds were received and expensed by the

 

State, but must be reflected on the County books for audit purposes.

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment  #118.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #118.

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – PUBLIC BUILDINGS - BUDGET ORDINANCE AMENDMENT #119

 

            Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #119, which is necessary to amend the General Fund to appropriate funds to

 

replace carpet in the Sheriff’s Department due to water damage.  The appropriations are to

 

be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Public Buildings

 

 

 

100.4190.440

Misc. Cont. Services

 

 

$1,437.00

 

 

 

 

$1,437.00 

 

This will result in a net increase of $1,437.00 in the appropriations of the General Fund.

To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

REVENUES

 Decrease

 

 Increase

100.3839.850

Insurance Claims

 

 

$1,437.00 

 

 

 

 

  $1,437.00

 

 

            Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2005-06:

 

·        Insurance Claim for water damage.

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment  #119.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #119.

 

Commissioner Walker seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – SHERIFF’S DEPARTMENT - BUDGET ORDINANCE AMENDMENT #120

 

            Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #120, which is necessary to amend the General Fund to appropriate calendar

 

funds for the purchase of twenty (20) digital cameras and accessories.  The appropriations

 

are to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Sheriff’s Department

 

 

 

100.4310.260

Departmental Supplies

 

 

$1,200.00

 

 

 

 

$1,200.00 

 

This will result in a net increase of $1,200.00 in the appropriations of the General Fund.

To provide the additional revenue for the above, the following revenues will be increased.

 

 

Account Number

REVENUES

 Decrease

 

 Increase

100.3839.001

Sheriff’s Dept-Misc.

 

 

$1,200.00 

 

 

 

 

  $1,200.00

 

 

            Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2005-06:

 

·        Sheriff Mike Joyce request that $1,200 of the calendar funds to be used to purchase digital camera for the department.

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment  #120.

 

Vice Chairman Joe Turpin moved to approve Budget Ordinance Amendment #120.

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – SENIOR SERVICES- BUDGET ORDINANCE AMENDMENT #121

 

            Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #121, which is necessary to amend the General Fund to appropriate Elderly and

 

Disabled Client donations for transportation.  The appropriations are to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Senior Services

 

 

 

100.5860.441

Mis. Cont. Servs-EDTAP

 

 

$614.00

 

 

 

 

$614.00 

 

This will result in a net increase of $614.00 in the appropriations of the General Fund.

To provide the additional revenue for the above, the following revenues will be increased.

 

 

Account Number

REVENUES

 Decrease

 

 Increase

100.3586.454

Elderly & Disabled

Client Donations

 

 

$614.00 

 

 

 

 

  $614.00

 

 

            Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2005-06:

 

·        Donations for Elderly & Disabled transportation

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment  #121.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #121.

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GENERAL FUND AND CAPITAL RESERVE- BUDGET ORDINANCE AMENDMENT #122

 

            Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #122, which is necessary to amend the General Fund and Capital Reserve Fund

 

to transfer funds to purchase brake lathe, gas pump upgrade at Walnut Cove, EMD

 

equipment, Animal Control truck, Environmental Health truck, and Regional Tourism

 

Council funding. The appropriations are to be as follows: 

 

 

EXPENDITURES

 

 

Account

 

 

 

Number

General Fund

 Decrease

 Increase

 

Vehicle Maintenance

 

 

100.4250.510

Equipment

 $       18,300.00

 

 

 

 

 

 

Emergency Communications

 

 

100.4325.510

Equipment

 $         7,500.00

 

 

 

 

 

 

Animal Control

 

 

100.4380.510

Equipment

 $       16,000.00

 

 

 

 

 

 

Environmental Health

 

 

100.5192.260

Departmental Supplies

 $         4,000.00

 

100.5192.261

Office Supplies

 $         2,000.00

 

100.5192.511

Equipment Non Capitalized

 $         7,600.00

 

 

 

 

 

 

Economic Development

 

 

100.4920.180

Professional Services

 $         2,000.00

 

 

 

 

 

100.9820.960

Transfer to Capital Reserve

 

 $     57,400.00

 

 

 $       57,400.00

 $     57,400.00

 

CAPITAL RESERVE FUND

 

 

201.4120.000

Administration

 

 $       2,000.00

201.4250.006

Vehicle Maintenance

 

 $     18,300.00

201.4325.002

Emergency Communications

 

 $       7,500.00

201.4380.002

Animal Control

 

 $     16,000.00

201.5191.019

Environmental Health

 

 $     13,600.00

 

 

 $                    -  

 $     57,400.00

This will result in a net increase of $57,400.00 in the appropriations of the Capital Reserve Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

 

Account Number

REVENUES

 Decrease

 

 Increase

201.3981.000

Transfer from Gen. Fund

 

 

$57,400.00

 

 

 

 

  $57,400.00

 

            Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2005-06:

 

·        WIC Program is 100% Federal funding. Funds were appropriated in the fiscal year 2005-06 budget.

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment  #122.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #122.

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY- BUDGET ORDINANCE AMENDMENT #123

 

            Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #123, which is necessary to amend the General Fund to transfer funding to

 

correct the heating and air conditioning problem at the Forsyth Tech site in Walnut Cove. 

 

The appropriations are to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Governing Body

 

 

 

100.4110.311

Training

$1,007.00

 

 

 

Public Buildings

 

 

 

100.4190.350

Maint & Repair to Equip.

 

 

$1,007.00

 

 

$1,007.00

 

$1,007.00 

 

This will result in a net increase of $00.00in the appropriations of the General Fund.

 

 

            Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2005-06:

 

·        Correct heating and air conditioning problem at Forsyth Tech site

 

Interim County Manager Bullins noted that the problem was mentioned to the

 

Board in June when Mr. Bill Cobb updated the Board about the grant received by Forsyth

 

Tech for the Walnut Cove site.  Due to the building being divided, it does create issues with

 

the location of the thermostat which causes the unit not to run efficiently in the front part

 

currently being occupied by FTCC.

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment  #123.

 

Vice Chairman Joe Turpin moved to approve Budget Ordinance Amendment #123.

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – FINANCE – PROPOSED CREDIT CARD RFP’S

 

            Finance Director Julia Edwards presented the Board with RFP’s for

 

the use of credit card services.  The proposed system will allow Stokes County to accept

 

payment by credit cards in the following departments:  Environmental Health, Emergency

 

Medical Services, Planning, Health and Home Health Departments and Tax Department. 

 

Tax and Health Departments have had several inquiries as to whether Stokes County

 

can accept credit cards for payment.

 

            RFP’s were mailed to all banks within Stokes County – the following 4 responses

 

were received:

 

·        Bank of Carolinas

·        First Citizens Bank

·        Lexington State Bank

·        Wachovia

 

Director Edwards presented a summary from each proposal which revealed that

 

charges, equipment usage, and fees vary.

 

            The Board discussed the summary submitted by the Finance Director.

 

            Chairman Inman directed Director Edwards to compare proposals and give the

 

Board a recommendation of which banking institution would serve the county best and

 

be most economical for the county at the next meeting.

 

            Interim County Manager Bullins suggested possibly trying the several different

 

amounts with each banking institution to see which would be most economical for the

 

County.

 

GENERAL GOVERNMENT – STOKES COUNTY NURSING HOME COMMUNITY ADVISORY COMMITTEE - APPOINTMENT

 

            Chairman Inman informed the Board of a vacancy on the Stokes County Nursing

 

Homes Community Advisory Committee.  Ms. Catherine Farmer recently resigned.

 

            Chairman Inman directed Board members to submit nominations at the July 10th

 

meeting and directed Clerk to the Board Darlene Bullins to place on the County’s web page.

 

GENERAL GOVERNMENT – STOKES COUNTY PLANNING BOARD-APPOINTMENT 

 

            Chairman Inman informed the Board of the following vacancies on the Stokes

 

County Planning Board:

 

·        Big Creek

·        Quaker Gap

·        Peters Creed

·        Beaver Island – Ted Hairston wishes to be re-appointed

 

Commissioner John Turpin nominated Ted Hairston to serve on the Planning Board

 

representing Beaver Island.

 

GENERAL GOVERNMENT – ADMINISTRATION – MORATOCK PARK

           

            Interim County Manager Darlene Bullins informed the Board that the new signage

 

was in place at Moratock Park.  Interim Manager Bullins noted also that deputies were

 

patrolling the park on Saturdays and Sundays.

 

GENERAL GOVERNMENT – GOVERNING BODY- PROPOSED FISCAL YEAR

2006-2007 BUDGET

 

            Commissioner McHugh as requested by the Chairman presented her amendments

 

to the proposed Fiscal Year 2006-07 budget in the form of a substitute budget.

 

            Commissioner John Turpin as requested by the Chairman presented his amendments

 

to the proposed Fiscal Year 2006-07 budget.

 

(copies of both amendment will be retained by the Clerk to the Board)

 

GENERAL GOVERNMENT – GOVERNING BODY – “PARK AND RIDE”-CENTRAL PARK IN KING

 

            Chairman Inman informed the Board that the PART Board of Directors did approve

 

the paving of the Central Park as a “park and ride” with no cost to the County.

 

 

GENERAL GOVERNMENT – LEGAL – RESIGNATION OF COUNTY ATTORNEY JONATHAN JORDAN

 

            The Board expressed their appreciation to County Attorney Jonathan Jordan for his

 

service and dedication to Stokes County during his tenure as County Attorney.

 

            County Attorney Jordan expressed his appreciation to Board for allowing him

 

to serve as County Attorney for Stokes County.

 

 

 

 

 

 

 

            There being no further business to come before the Board, Chairman Inman

 

entertained a motion to adjourn the meeting.  Vice Chairman Joe Turpin moved to adjourn

 

the meeting.  Commissioner McHugh seconded and the motion carried unanimously.

 

 

 

 

 

 

 

 

 

 

_________________________                                  _____________________________

Darlene M. Bullins                                                    J. Leon Inman

Clerk to the Board                                                     Chairman

*