STATE OF NORTH CAROLINA                   )                    OFFICE OF THE COMMISSIONERS

                                                                        )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                  )                    DANBURY, NORTH CAROLINA

                                                                        )                    JUNE 14, 2006


The Board of Commissioners of the County of Stokes, State of North Carolina, met for a Budget Work Session to discuss the proposed 2006-07 fiscal year county budget in the Commissioners’ Chambers of the Ronald Wilson Reagan Memorial Building (Administrative Building) located in Danbury, North Carolina on Wednesday, June 14, 2006 at 6:00 pm with the following members present:


                                                Chairman Leon Inman

                                                                Vice-Chairman Joe Turpin

Commissioner Sandy McHugh

Commissioner John Turpin

                                                                Commissioner Jimmy Walker


                                                                County Personnel in Attendance:

                                                                Clerk to the Board/Interim County Manager Darlene Bullins

                                                                Budget Director Dennis Thompson

                                                                Finance Director Julia Edwards

Assistant Finance Director Lisa Lankford


Chairman Leon Inman called the Budget Work Session to discuss the submitted proposed Stokes County Fiscal Year 2006-07 Budget to order.


Chairman Inman delivered the invocation.




Chairman Inman opened the meeting by inviting the citizens in attendance to join the Board with the Pledge of Allegiance.




Budget Director Dennis Thompson presented Board members with a Commissioners’ budget meeting checklist, which included the following:


·         Scheduled meetings

·         General Fund checklist

·         Special Funds checklist

·         Review and setting the tax rates for fiscal year 2006-07


Budget Director Thompson noted the checklist will ensure that all items will be discussed during the work sessions especially noting the contingency line items.


Finance Director Julia Edwards presented the following corrections to be inserted in the proposed fiscal year 2006-07 budget:


·         Sheriff’s Department – correction to personnel summary

·         DSS – correction to personnel summary

·         Planning – correction to revenue

·         Senior Services – correction to revenue

·         Revenue Summary - revised

·         Capital Outlay Summary – removal of computers in the Jail budget

·         New Lottery estimates – Stokes County could get $1,076,590 instead of  $560,023 due to county tax rate state average – this amount could change each year


Commissioner John Turpin moved to accept the submitted corrected sheets for the fiscal year 06-07 proposed budget. 


Commissioner McHugh seconded and the motion carried unanimously.


Finance Director Edwards also presented Board members with notes from the budget work session of 06-13-2006, which detailed items including dollar amounts requested by Department Heads that was not included in the proposed budget presented to the Board by the Budget team.


The Board discussed the projected lottery allocation. 


Finance Director Edwards noted that these funds would be treated like the State ADM funding.


Interim County Manager Darlene Bullins presented information from Mapping/GIS Administrator Jake Oakley regarding a breakdown of the quotes from three vendors and an in-house production for our E-911 Road Atlas as requested by the Board.


Chairman Inman questioned Board members for any input regarding the proposed fiscal year 06-07 budget:


Commissioner John Turpin noted the following:



Vice Chairman Joe Turpin noted the following:


a possible rotation program for entire the county


Commissioner McHugh noted the following:



Commissioner Walker noted the following:



Chairman Inman noted the following:



Budget Director Dennis Thompson discussed the following with Board members:



o        Contingency for emergencies - $150,000

o        Leave Cost - $100,000

o        Personnel  Cost - $100,000

o        Capital Outlay - $250,000

o        Fuel Cost Contingency - $50,000

o        Economic Development - $100,000


The Board continued discussion of the following regarding the mental health allocation:


·         Mental Health Funding – CenterPoint Performance Agreement – accountability

·         Working to improve mental health services in Stokes County

·         Proposed Performance Agreement – allocation for fiscal year 2006-07

·         Disbursement of funding for mental health for upcoming fiscal year 2006-07

·         Need to review current Performance Agreement at the June 19th work session


Chairman Inman requested Board members to name any department that they would like to review during the budget work sessions.   The following departments were named:


Commissioner John Turpin noted the following departments:


Vice Chairman Joe Turpin noted the following departments:


Commissioner McHugh noted the following departments:


Commissioner Walker noted the following departments:


The Board continued discussion reflecting the following budgetary items:



Finance Director Julia Edwards informed the Board the Regional Sewer Fund would possibly be in the “red” at the end of fiscal year 2005-06.  Director Edwards noted the following regarding the Regional Sewer Fund:



The Board directed Finance Director Edwards to place the Regional Sewer Fund on the agenda shortly after the first of fiscal year.


Chairman Inman stated that he had attended a meeting with Mayor Jane Priddy-Charleville to discuss a possible Rural Center Grant for the Town of Danbury.


Budget Director Dennis Thompson noted the possibly of making a direct loan from the General Fund to the Regional Sewer Fund which would return the funding back to the General Fund as the Regional Sewer Fund continues to hopefully grow.


Finance Director Julia Edwards noted the Legislation will be making a decision in the upcoming fiscal year as to the rate for E911 surcharge.  There as been a two year freeze on E911 surcharges which end June 30, 2007.


Chairman Inman requested that Board members prioritize the requests presented by Department Heads at the Monday’s budget work session for further discussion.


Chairman Inman noted the next budget work session is scheduled for Monday, June 19, 2006 at 4:00 pm –Board of Education will be attending the session.


There being no further business to come before the Board, Chairman Inman entertained a motion to adjourn the budget work session.

Vice Chairman Joe Turpin moved to adjourn the budget work session.


Commissioner McHugh seconded and the motion carried (4-1) with Commissioner John Turpin voting against the motion.


_________________________                                  _____________________________

Darlene M. Bullins                                                    J. Leon Inman

Clerk to the Board                                                    Chairman