STATE OF NORTH CAROLINA    )                    OFFICE OF THE COMMISSIONERS

                                                            )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                     )                    DANBURY, NORTH CAROLINA

                                                            )                    JUNE 12, 2006

 

 

 

           

            The Board of Commissioners of the County of Stokes, State of North Carolina, met

 

for regular session at the Collinstown Community Building located at 2481 Collinstown

 

Road, Westfield, North Carolina on Monday, June 12, 2006 at 7:00 pm with the following

 

members present:

 

                                                Chairman Leon Inman

                                                Vice-Chairman Joe Turpin

Commissioner Sandy McHugh                                      Commissioner John Turpin

                                                Commissioner Jimmy Walker

 

                                                County Personnel in Attendance:

                                                Clerk to the Board/Interim County Manager Darlene Bullins

                                                County Attorney Jonathan Jordan

                                                Finance Director Julia Edwards

                                    Support Services Supervisor Danny Stovall

                                    Sheriff Mike Joyce

Jail Captain Craig Carico

 

Chairman Leon Inman called the meeting to order.

 

Chairman Inman delivered the invocation.

 

Chairman Inman expressed the Board’s appreciation for the invitation from the

 

Collinstown Community to hold tonight’s meeting in Collinstown.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

            Chairman Inman opened the meeting by inviting the citizens in attendance to

 

join the Board with the Pledge of Allegiance.

 

PUBLIC HEARING – PROPOSED FISCAL YEAR 2006/07 RURAL OPERATING ASSISTANCE PROGRAM FUNDS

 

            Chairman Inman called the Public Hearing for the proposed Fiscal Year 2006-07

 

Rural Operating Assistance Program Funds.

 

            There was no one signed up to speak at the Public Hearing.

 

            Chairman Inman closed the Public Hearing.

 

GENERAL GOVERNMENT –GOVERNING BODY-APPROVAL OF MINUTES

 

            Chairman Inman entertained a motion to approve or amend the minutes of the

 

May 9th and May 22nd meetings. 

 

            Vice Chairman Joe Turpin moved to approve the minutes of the May 9th and

 

May 22nd  meetings.  Commissioner John Turpin seconded and the motion carried

 

unanimously.

 

 

PUBLIC COMMENTS

 

There were no public comments.

 

 

GENERAL GOVERNMENT - PROPOSED FISCAL YEAR 2006/07 RURAL

OPERATING ASSISTANCE PROGRAM FUNDS

 

            Mr. Charlie Walker, YVEDDI, presented the following information regarding the

 

proposed allocation for the 2006-07 Rural Operating Assistance Program Funding:

 

·        Elderly and Disabled Transportation Assistance Program

o       Stokes County Senior Services - $45,205 (units of service - 4400)

·        Work First/Employment Transportation Program

o       Stokes County Social Services - $6,257.00 (units of service - 28)

·        Rural General Public Transportation Program

o       Yadkin Valley Transportation (YVEDDI) - $46,147 (units of service - 5500)

·        All un-expensed funding must be returned to the State

·        Discretion of the Board who administers funding, currently DSS administers Workfirst, YVEDDI administers Rural General Public Transportation and Senior Services administers Elderly and Disabled Transportation Assistance Program

Mr. Charlie Walker also presented the Statement (Resolution) Rural Operating

 

Assistance Program for the Board’s consideration. (copy retained by the Clerk to the Board)

 

            Mr. Charlie Walker noted by combing the Rural General Public Transportation and

 

the Elderly and Disabled Transportation Programs, funding can be saved.

 

            The Board discussed the combining of funding in order to save funding and

 

duplication of intake.  Mr. Charlie Walker stated that there were no disadvantages in

 

combining the funding.

 

 Commissioner McHugh moved to approve the Application for Operating Assistance

 

FY 06-07 Rural Operating Assistance Program Funds as submitted with the three (3)

 

separate entities managing the funding – Social Services- Workfirst: YVEDDI- Rural

 

General Public Transportation; and Senior Services Elderly and Disabled Transportation

 

Assistance Program.  Vice Chairman Joe Turpin seconded the motion.  Commissioner

 

McHugh noted that the program works better with allowing three (3) entities administering

 

which allows Senior Services to utilize different vendors for transportation and assures that

 

the Elderly and Disabled Transportation funding used solely by the Elderly and Disabled.  

 

Commissioner Walker expressed concerns regarding not combining administers to save

 

funding and be more efficient.

 

The motion carried (4-1) with Commissioner Walker voting against the motion.

 

            Mr. Charlie Walker updated the Board regarding the proposed garage.  Mr. Walker

 

noted that YVEDDI is still talking with NCDOT officials regarding the proposed  garage.

 

GENERAL GOVERNMENT – PURCHASING – SURPLUS PERSONAL PROPERTY

 

            Support Services Supervisor Danny Stovall presented the Resolution

 

 

which authorizes the County of Stokes to discard any personal property that: (i)is

 

determined to have no value; (ii) remains unsold or unclaimed after the County has

 

exhausted efforts to sell the property using any applicable procedure under G.S. 160A-

 

266(d);or (iii) poses a potential threat to the public health or safety for the Board’s

 

consideration. (a copy of the Resolution will be retained by the Clerk)

 

            Mr. Stovall noted that the County currently had a large number of old computers,

 

minus hard drives, monitors, and printers stored at the old Social Services Building.  Mr.

 

Stovall stated that all items listed on the proposed Resolution are beyond repair or are no

 

longer of any service to the County and are not allowed to be disposal in the Landfill.

 

At the last County auction, several items of computer equipment was not purchased.  The

 

equipment will be disposed at a local recycler.

 

            Vice Chairman Joe Turpin moved to approve the submitted Resolution to dispose

 

of used computer equipment for recycling.  Commissioner Walker seconded and the motion

 

carried unanimously.

 

GENERAL GOVERNMENT – JAIL – JAIL INSPECTION REPORT – REVIEW

 

            As required by G.S. 153A-222, Jail Captain Craig Carico presented the Jail

 

Inspection Report conducted by Eastern Area Jail Consultant Gina Wooten on May 1, 2006.

 

Captain Carico was very pleased with the outcome of the inspection, which did not require

 

any response from the County.  Interim County Manager Bullins has submitted

 

acknowledgement to the State the receipt of the jail inspection report that required no

 

response.

 

            The Board commended Captain Carico and his staff for the dedication and hard

 

work.   Captain Carico acknowledged and commended his staff for their 24/7 dedication

 

which made this excellent report possible.

 

            The Board discussed capacity levels at the jail.

 

GENERAL GOVERNMENT – JAIL – BUDGET AMENDMENT REQUEST

 

            Captain Craig Carico requested the Board’s approval for allocation of $4000 excess

 

Jail Miscellaneous Revenue to Jail Equipment non-capital.  The allocation would be used for

 

the following:

 

·        Replacement of a computer (5 ½ years old) which does not have a CD or Floppy drive which is needed

·        Inexpensive computer for inmate data information utilizing the Summit version software

·        Fuji digital camera and related computer software.  The camera will be used to document damage to jail property along with gang related investigations, other jail investigations, and related officer training.

 

Captain Carico noted that as of 6-12-06, the revenue has exceeded $5,000 over

 

budget utilizing this funding will eliminate the request in the proposed fiscal year 06/07.

 

            Vice Chairman Joe Turpin moved to approve the purchase of the requested non-

 

capital equipment utilizing exceeded miscellaneous revenue.  Commissioner John Turpin

 

seconded the motion.

 

            Vice Chairman Joe Turpin amended his motion to include the amount of $4000.

 

Commissioner John Turpin seconded the amendment.

 

            Finance Director Julia Edwards noted that this request had been submitted to

 

Budget Director Dennis Thompson who did not disagree with the request but did need

 

Board approval due to using excess revenue and should wait for the budget work session.

 

            Commissioner Walker expressed concerns regarding using excess revenue and

 

not waiting to discuss this request during the 06/07 budget work session. 

 

            The Board discussed the jail revenue.

 

            The amended motion carried (4-1) with Commissioner Walker voting against the

 

motion.

 

GENERAL GOVERNMENT – WALNUT COVE SENIOR CENTER - BUDGET ORDINANCE AMENDMENT #105

 

            Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #105, which is necessary to amend the Walnut Cove Senior Center Fund to

 

transfer funds for Road Runner High Speed Internet services. The budget ordinance

 

amendment has been held over from the May 22nd meeting for further discussion. The

 

appropriations are to be changed as follows: 

 

Account

EXPENDITURES

 

 

 

Number

 

 Decrease

 

 Increase

 

Walnut Cove Senior Center

 

 

 

204.5861.321

Telephone

$1,000.00

 

$1,000.00

204.5861.250

Auto Supplies

 

 

 

 

 

$1,000.00

 

$1,000.00

 

This will result in a net increase of $0.00 in the appropriations of the General Fund.  

 

Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2005-06:

 

·        The budget had been submitted prior to the high speed hook up.  The internet connection is for the computer classes for seniors. The center does not have cable.

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment  #105.

 

Vice Chairman Joe Turpin moved to approve Budget Ordinance Amendment #105.

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – REGIONAL SEWER FUND - BUDGET ORDINANCE AMENDMENT #109

 

            Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #109, which is necessary to amend the Regional Sewer Fund to transfer funds

 

for expenditures for the remainder of the fiscal year. The appropriations are to be as

 

follows: 

 

Account

Expenditures

 

 

 

Number

 

 Decrease

 

 Increase

501.7140.290

Miscellaneous Expense

 

 

$850.00

501.7140.310

Travel

$500.00

 

 

501.7140.350

Maint. & Repairs – equipment

 

 

$2,500.00

501.7140.440

Misc. Contractual Services

$2,850.00

 

 

 

 

$3,350.00

 

$3,350.00

 

This will result in a net increase of $0.00 in the appropriations of the General Fund.

 

            Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2005-06:

 

·        Transfer funds for expenditures for the remainder of the fiscal year

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment #109.

 

Vice Chairman Joe Turpin moved to approve Budget Ordinance Amendment #109.

 

Commissioner McHugh seconded and the motion carried unanimously.  

 

GENERAL GOVERNMENT – SHERIFF’S DEPARTMENT - BUDGET ORDINANCE AMENDMENT #110

 

            Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #110, which is necessary to amend the General Fund to transfer and appropriate

 

Bulletproof vests grant to purchase bulletproof vests.  The appropriations are to be as

 

follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Sheriff’s Department

 

 

 

100.4310.010

Salaries/Wages – Overtime

$500.00

 

 

100.4310.291

Uniforms

 

 

$2,881.00 

 

 

$500.00

 

  $2,881.00

 

This will result in a net increase of $2,381.00 in the appropriations of the General Fund.

To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

REVENUES

 Decrease

 

 Increase

100.3301.416

Bulletproof Vest Grant

 

 

$2,381.00 

 

 

 

 

  $2,381.00

 

 

            Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2005-06:

 

·        Bulletproof Vest Grant was awarded to the Sheriff’s Department after the beginning of the fiscal year.

 

Sheriff Mike Joyce stated that the County needs to appropriate funding for at least

 

five bulletproof vests every budget year to keep vests within the department up-to-date.

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment  #110.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #110.

 

Commissioner John Turpin seconded the motion.  Sheriff Mike Joyce discussed the need for

 

bulletproof vests for officers.  The motion carried unanimously.

 

GENERAL GOVERNMENT – ELECTIONS - BUDGET ORDINANCE AMENDMENT #111

 

            Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #111, which is necessary to amend the General Fund to appropriate HAVA

 

Grant funds to purchase ballot boxes.  The appropriations are to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Elections Department

 

 

 

100.4170.511

Equipment-Non Capital

 

 

$4,295.00 

 

 

 

 

  $4,295.00

 

This will result in a net increase of $4,295.00 in the appropriations of the General Fund.

To provide the additional revenue for the above, the following revenues will be increased.

 

 

Account Number

REVENUES

 Decrease

 

 Increase

100.3301.419

HAVA Grant

 

 

$4,295.00

 

 

 

 

  $4,295.00

           

Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2005-06:

 

·        HAVA Grant received for ballot boxes.

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment  #111.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #111.

 

Vice Chairman Joe Turpin seconded and the motion unanimously.

 

GENERAL GOVERNMENT – EMERGENCY MANAGEMENT- BUDGET ORDINANCE AMENDMENT #112

 

            Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #112, which is necessary to amend the Grant Fund to appropriate

 

Funding for Homeland Security Grant.  The appropriations are to be as

 

follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Sheriff’s Department

 

 

 

203.4330.260

Departmental Supplies

 

 

$1,100.00

203.4330.510

Equipment

 

 

$61,000.00

203.4330.511

Equipment-Non Capital

 

 

$5,000.00 

 

 

 

 

  $67,100.00

 

This will result in a net increase of $67,100.00 in the appropriations of the Grant Fund.

To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

REVENUES

 Decrease

 

 Increase

 

General Fund

 

 

 

203.3301.257

State Homeland Security Gr

 

 

$67,100.00 

 

 

 

 

  $67,100.00

 

            Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2005-06:

·        Stokes County is finalizing Part I & II of the Homeland Security Grant received.

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment  #112.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #112.

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – ADMINISTRATION - BUDGET ORDINANCE AMENDMENT #113

 

            Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #113, which is necessary to amend the General Fund and Capital Reserve to

 

transfer funds to reserve for updating the personnel handbook and Agricultural Advisory

 

Committee.  The appropriations are to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Administration

 

 

 

100.4120.180

Professional Services

$1,250.00

 

 

 

 

 

 

 

 

Special Appropriations

 

 

 

100.4931.001

Ag Advisory Committee

$5,000.00

 

 

 

 

 

 

$6,250.00

100.9820.960

Transfer to Capital Reserve

$6,250.00

 

$6,250.00

 

 

 

 

 

 

Capital Reserve Fund

 

 

 

201.4120.000

Administration

 

 

$1,250.00

201.4950.009

Ag. Advisory Committee

 

 

$5,000.00

 

 

 

 

$6,250.00

 

 

 

 

 

 

This will result in a net increase of $6,250.00 in the appropriations of the Capital Reserve Fund. To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

REVENUES

 Decrease

 

 Increase

201.3981.000

Transfer from General Fund

 

 

$6,250.00

 

 

 

 

  $6,250.00

 

            Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2005-06:

·        To set aside funding for updating the personnel handbook and Ag. Advisory

       Committee in Capital Reserve Fund.

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment  #113.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #113.

 

Commissioner John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – JAIL DEPARTMENT - BUDGET ORDINANCE AMENDMENT #114

 

            Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #114, which is necessary to amend the General Fund to appropriate Jail

 

Miscellaneous revenue to purchase two (2) computers and a digital camera.  The

 

appropriations are to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Jail

 

 

 

100.4320.511

Equipment – Non Capital

 

 

$4,000.00

 

 

 

 

$4,000.00 

 

This will result in a net increase of $4,000.00 in the appropriations of the General Fund.

To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

REVENUES

 Decrease

 

 Increase

100.3839.005

Jail Miscellaneous

 

 

$4,000.00 

 

 

 

 

  $4,000.00

 

            Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2005-06:

 

·        Excess revenues for the Jail.

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment  #114.

 

Vice Chairman Joe Turpin moved to approve Budget Ordinance Amendment #114.

 

Commissioner McHugh seconded and the motion carried (4-1) with Commissioner

Walker voting against the motion.

 

GENERAL GOVERNMENT – GOVERNING BODY – STOKES COUNTY ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE

 

            Chairman Inman noted that Timothy Flinchum was nominated at the May 26th

 

to serve on the Stokes County Adult Care Home Community Advisory Committee. 

 

            Chairman Inman entertained a motion for the approval of Timothy Flinchum to serve

 

on the Stokes County Adult Care Home Community Advisory Committee

 

            Commissioner McHugh moved to appoint Timothy Flinchum to serve on the Stokes

 

County Adult Care Home Community Advisory Committee.  Vice Chairman Joe Turpin

 

seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – PLANNING – APPOINTMENT OF PLANNING BOARD MEMBERS

 

            Commissioner John Turpin noted the need for nominations for the Planning Board.

 

The following townships will be vacant in July 2006:

 

·        Big Creek

·        Quaker Gap

·        Peters Creek

           

            Clerk to the Board Darlene Bullins informed the Board that the information

 

concerning the appointments would be submitted by Planning Director David Sudderth on

 

the June 26th agenda.

 

GENERAL GOVERNMENT – GOVERNING BODY – PROPOSED JAIL FEASIBILITY STUDY

 

            Sheriff Mike Joyce, Jail Captain Craig Carico, and Support Services Supervisor

 

Danny Stovall (as requested by the Board) were in attendance to continue discussion

 

regarding the proposed Jail Feasibility Study.

 

            Interim County Manager Darlene Bullins noted that the Request for Proposal for

a Jail Feasibility Study was due into to Mr. Stovall no later than Monday - June 19, 2006 –

 

5:00 pm.  Bids proposals would be presented at the June 26th  meeting for the Board’s

 

consideration. Interim Manager Bullins noted that the complete NIC Jail Assessment Study

 

which was placed in the agenda envelope for the Board’s review.

 

(A copy of the NIC Jail Assessment Study will be retained by the Clerk of the Board)

 

            Captain Carico presented a short review of items that was discussed at the May 26th

 

meeting regarding a proposed Jail Feasibility Study.

 

            Sheriff Mike Joyce noted the following regarding a Jail Feasibility Study:

 

·        The NIC Report

·        Current Population of jail

·        Sheriff’s Department at the present time was not requesting additional space to be added to the Jail

·        Vendor performing the feasibility study should have experience with jail facilities

·        Housing federal inmates have provided an estimate of over $2 million worth of revenue for Stokes County since 1990

·        If the Jail was having problems with overcrowding, then the Sheriff’s Department would be requesting additional space for the Jail

·        The decision to house federal inmates is the sole discretion of the Sheriff

·        Revenue from housing federal inmates helps take the Tax burden off the citizens

 

Sheriff Joyce concluded with commends to the Captain Carico and his staff for the

 

hard work and dedication to operating the 24/7 facility.

 

            The Board discussed the following items regarding a proposed Jail Feasibility Study:

 

·        Pros and cons of a Jail Feasibility Study

·        Additional Revenues for the County

·        Need for a Jail Feasibility Study

·        The Criminal Justice Committee role in Stokes County

·        Analyses of periods of overcrowding

·        Contracts with federal agency to house federal inmates

·        Funding requested in the 2005/06 and proposed 2006/07 budgets

that was or has not been allocated

·        Financing as a funding source

·        CAPS Program with federal government  requires construction in progress and a certain amount of beds allotted to housing federal inmates

 

Chairman Inman expressed the Board’s appreciation to Sheriff Joyce and Captain

 

Carico for the requested information.

 

GENERAL GOVERNMENT – SHERIFF’S DEPARTMENT – PROPOSED POLICY FOR FIREARM RECEIVED BY RETIRING EMPLOYEE

 

            Sheriff Mike Joyce presented the following proposed policy for Firearm Received by

 

Retiring Employee for the Boards’ consideration:

 

POLICY

FOR

FIREARM RECEIVED BY RETIRING EMPLOYEE

 

The following requirements must be in order to receive departmental Firearm:

 

            1.  Must be full time sworn gun carrying officer for 12 years with the Stokes County

                  Sheriff’s Department.  Time does not have to be consecutive.

 

            2.   Service with other agencies does not carry over.

 

            3.   Eligibility would include meeting the requirements of 1 & 2 prior to any type of

                  retirement either length of service or disability.

 

            4.   The effective date of this police shall be retroactive from December 3, 1990.

 

            Interim Manager Darlene Bullins noted that police should read policy in #4.

 

            Commissioner McHugh moved to approve the Policy for Firearm Received by

 

Retiring Employee.  Commissioner Walker seconded the motion.  Sheriff Joyce noted that

 

the proposed policy would provide specific guidelines for employees who receive their

 

firearm.  The motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY -  ASSESSMENT OF OLD PRISON CAMP FACILITY

 

            Interim County Manager Darlene Bullins presented the Board as requested with a

 

detailed informational manual which covers all County owned property which included the

old prison camp facility.  The manual contains the following sections:

 

·        Current county property being used

·        Landfills and Greenbox Sites

·        Parks and Recreation

·        Miscellaneous

 

Each parcel is mapped with a property card.  No foreclosure property is included

 

in the manual.

 

            Interim Manager Bullins presented the Board as requested with a current valuation

 

of the old prison camp facility, pictures of the site for the Board’s review, along with

 

information regarding what is currently being stored at the site.

 

            Interim Manager Bullins also presented information as requested by the Board

 

from EMS Director Monty Stevens regarding the old prison camp site being used as an

 

EMS station per North Carolina Office of Emergency Management.

 

            The Board discussed the site and the need for mowing and upkeep of the grounds.

 

            Chairman Inman directed Interim Manager Bullins to speak to Public Works

 

Director Jay Kinney regarding upkeep of the grounds.

 

            Commissioner McHugh requested information regarding information disposal of

 

old records.  Interim Manager Bullins noted that each department has specific retention

 

schedules issued by the State. 

 

            Chairman Inman directed Interim Manager Bullins to investigate the storage of

 

records further.

 

GENERAL GOVERNMENT – GOVERNING BODY – ESTABLISHMENT OF A “WARD” OR “DISTRICT” FOR ELECTION OF PUBLIC OFFICIALS 

 

            County Attorney Jonathan Jordon presented the following additional information as

 

requested by the Board regarding the establishment of a “Ward” or “District” for election of

 

public officials:

 

·        Can not be a separate election within 30 days of a general election

·        Item must be on a separate ballot

·        Must follow G. S. 153(A)-58 regulations

·        Time needed for printing of ballots

·        Resolution must provide what change is being made

·        Options for districts and increase members from 5 to 7

 

The Board discussed the advantages and disadvantages of the establishment of a

 

“ward” or “district” for election of public officials and to continue further discussion after

 

adoption of the County 2006-07 budget.

 

GENERAL GOVERNMENT – GOVERNING BODY – USE OF CLOSED CIRCUIT

BROADCAST

 

            Interim County Manager Darlene Bullins inform the Board that investigate to the use

 

of closed circuit broadcasting of the Commissioners meeting was still in process.  Support

 

Services Supervisor Danny Stovall has been working to secure price information regarding

 

the equipment needed along with information for installing speakers in the Chambers.

 

Interim Manager Bullins stated Buck Yarborough, Time Warner Representatives has

 

been on vacation along with a proposed visit to Forsyth County after the first of July to

 

review their setup.

 

GENERAL GOVERNMENT – GOVERNING BODY – AMENDMENT TO THE MOTION TO REQUEST STOKES COUNTY SCHOOL SYSTEM

 

            Commissioner McHugh moved to amend the request to the County Attorney to send

 

a letter to the Board of Education requesting information from June 6, 2006 to June 9, 2006

 

and June 12th to June 19th  (in both places) due to June County Attorney not being in the

 

office the date after the motion was made.  Vice Chairman Joe Turpin seconded and the 

 

motion carried (4-1) with Commissioner Walker voting against the motion.

 

 

GENERAL GOVERNMENT – ADMINISTRATION – MORATOCK PARK

 

            Interim County Manager Darlene Bullins updated the Board regarding Moratock

 

Park.  Interim Manager Bullins noted that deputies were being supplied by the Sheriff’s

 

Department for five hours on Saturday and five hours on Sunday and that the new signage

 

was scheduled to be put within the next few days.

 

GENERAL GOVERNMENT – FINANCE – AUDIT – FISCAL YEAR 2005-06

 

            Finance Director Julia Edwards inform the Board to complete and sign the request

 

placed in their agenda envelope that is from the Martin & Starnes – Auditors.  Finance

 

Director Edwards will collect and mail the information to the auditors.

 

GENERAL GOVERNMENT – FINANCE – FINANCIAL REPORT

 

            Finance Director Julia Edwards inform the Board regarding the financial report

 

placed in the agenda envelope detailing  expenses and revenue through May 31, 2006.

 

CLOSED SESSION

 

            Chairman Inman entertained a motion to enter into closed session for the following:

 

 

·        To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(6)

 

Vice Chairman Joe Turpin moved to enter into closed session for the following:

 

 

·        To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(6)

 

Commissioner McHugh second and the motion carried unanimously.

 

 

The Board re-entered to the regular meeting of June 12, 2006.

 

 

            There being no further business to come before the Board, Chairman Inman

 

entertained a motion to recess the meeting until Tuesday, June 13, 2006 at 8:15 pm. 

 

Commissioner John Turpin moved to recess the meeting until Tuesday, June 13, 2006 at

 

8:15 pm.  Commissioner McHugh seconded and the motion carried unanimously.

 

 

 

 

 

 

 

 

 

 

_________________________                                  _____________________________

Darlene M. Bullins                                                    J. Leon Inman

Clerk to the Board                                                     Chairman*