STATE OF NORTH CAROLINA ) OFFICE OF THE COMMISSIONERS
) STOKES COUNTY GOVERNMENT
COUNTY OF STOKES ) DANBURY, NORTH CAROLINA
) JUNE 6, 2006
The Board of Commissioners of the
County of Stokes, State of North Carolina, met
for
regular session (Planning) in the Commissioners Chambers of the Ronald Wilson
Reagan
Memorial Building (Administrative Building) located in Danbury, North Carolina
on
Tuesday, June 6, 2006 at 7:00 pm with the following members present:
Chairman Leon Inman
Vice-Chairman
Joe Turpin
Commissioner Sandy McHugh Commissioner
John Turpin
Commissioner
Jimmy Walker
County
Personnel in Attendance:
Clerk
to the Board/Interim County Manager Darlene Bullins
Planning
Director David Sudderth
Chairman Leon Inman called the meeting to order.
Planning Director David Sudderth delivered the invocation.
GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF
ALLEGIANCE
Chairman Inman opened the
meeting by inviting the citizens in attendance to
join
the Board with the Pledge of Allegiance.
PUBLIC HEARING STOKES
COUNTY (CTP) COMPREHENSIVE TRANSPORTATION PLAN
Chairman Inman opened the Public Hearing for the Stokes County (CTP)
Comprehensive
Transportation Plan. There were no
public comments.
Chairman
Inman closed the Public Hearing.
PUBLIC HEARING REZONING
REQUEST #180 NELLO T. MARTIN
(RA TO M-1-CU FOR AIR
CONDITIONING & HEATING MANUFACTURING
Chairman Inman opened the Public
Hearing for the Rezoning Request #180- Nello
T.
Martin.
The
following spoke during the Public Hearing:
James Flippin
1065
NorthForty Drive
Westfield,
NC 27053
Mr.
Flippin spoke in favor of the rezoning request. Mr. Flippin stated there are other small businesses in the area
and with a business such as the Air Conditioning and Heating Manufacturing
would be an asset to the community.
Phillip Flippin
1083
Highland Farm Road
Westfield,
NC 27053
Mr.
Flippin spoke in favor of the rezoning request. Mr. Flippin is the owner of the proposed business and explained
the operation of the business.
Nello Martin
1178 NC
770 HWY
Sandy
Ridge, NC 27046
Mr.
Martin spoke in favor of the rezoning request.
Chairman Inman closed the Public
Hearing.
PUBLIC HEARING REZONING
REQUEST #181 STANLEY SQUIRES
(H-B TO RA)
Chairman Inman opened the Public Hearing for the Rezoning Request #181
Stanley
C. Squires. There were no public
comments.
Chairman Inman closed the Public
Hearing
GOVERNING BODY PLANNING
STOKES COUNTY (CTP) COMPREHENSIVE TRANSPORTATION PLAN
Planning Director David Sudderth introduced the following individuals
in
attendance
for the agenda item:
Dr. Wayne C Davis
Triad
Group Supervision
NCDOT
Raleigh,
NC
Mr. Andy Bailey
Transportation
Planner
NCDOT
Raleigh,
NC
Mr. Mark Allred
NWPCOG
RPO
(Rural Planning Organization)
Winston
Salem, NC
Director Sudderth explained the process and purpose of (CTP)
Comprehensive
Transportation
Plan. At the completion of the process,
the Board of Commissioners
will
consider the proposed final product for adoption. Director Sudderth stated the
following
regarding the CTPlan:
The North Carolina
Department of Transportation will present information concerning the effort by
NCDOT, the Northwest Piedmont Council of Government (RPO) Rural Planning
Organization and Stokes County to complete a Comprehensive Transportation Plan
for the county. The plan when finished will give Stokes County equal footing
with other counties in our engineering district for road projects and improvements.
Mr. Andy Bailey, a Transportation Planner with NCDOT will give a presentation
on the CTP and will request from the Board a recommendation of the boundary of
Stokes CTP plan and to decide on list of network roads. Mr. Bailey will hand
out information and maps at the meeting.
Dr. Davis and Mr. Bailey presented a slide presentation, which detailed
the plan,
process,
and purpose of a CTPlan for Stokes County.
(a
copy of the presentation and the working copy of the Stokes County
Comprehensive Transportation Plan Mapwill be retained by the Clerk to the Board)
Director Sudderth presented the
following information from the Planning
Board
meeting regarding the CTPlan:
PLANNING BOARD
RECOMMENDATION: The Planning Board recommended by a vote of 8
to 0 the boundaries of the CTP (Comprehensive Transportation Plan) and the
following additions to the map showing proposed network roads.
- Asbury
Rd.
- Collinstown
Rd.
- Dillard
Rd.
- Fagg
Rd.
- Hickory
Fork Rd.
- K-Fork
Rd.
- Madison
Rd.
Director Sudderth stated
that the Board would need to approve the following:
·
Setting
the boundaries of the CTPlan
·
The
listed network road except for Dillard Road
Following the presentation, the
Board of Commissioners discussed the following
regarding
the plan:
·
The
Stokes County Comprehensive Transportation Plan Working copy map
·
Network
Roads
·
The
need of the CTPlan
·
Friendship
Road to be included to the CTPlan-map-Network Roads
·
Need
of bike paths in the County
·
Working
population who live in Stokes but work in surrounding counties
·
Tourism
in Stokes County
·
1997
Comprehensive Transportation Plan
·
Safety
being a major issue
Vice Chairman Joe Turpin moved to approve the Stokes County
Comprehensive
Transportation
Plan boundaries as presented.
Commissioner McHugh seconded and the
motion
carried unanimously.
Commissioner McHugh moved to approve
the Network Roads of the Stokes County
Comprehensive
Transportation Plan with the addition of Friendship Road. Vice Chairman
Joe Turpin seconded the
motion. The Board discussed the list of
network road: Asbury Rd;
Collinstown Rd; Fagg Rd; Hickory
Fork Rd; K-Fork Rd; Madison Rd; and the addition
of Friendship Rd. Mr. Bailey noted that NCDOT would be back in
Stokes County several
times for reviews and obtaining
additional information before the plan is presented to the
Board for adoption (the process is
anticipated to take from 18 to 24 months).
The motion
carried unanimously.
GENERAL GOVERNMENT -
PLANNING NEW REQUIREMENTS CONCERNING REZONING DECISIONS
Planning Director David Sudderth explained the
following new requirements
concerning rezoning decisions:
The following information is a newly mandated requirement by
the North Carolina General Assembly concerning recommendations and decisions
made by Planning Boards and County Commissioners. The law requires that a
written statement be prepared stating whether the action taken is consistent
with an adopted comprehensive plan and is reasonable and in the public
interest. Stokes County does not have an adopted comprehensive plan. The County
has a Land Development Guide and this has been utilized in the past for
consideration of zoning map and text amendments. Since the County does not have
an adopted comprehensive plan, it will be sufficient to state so in the adopted
written statement completed for each zoning map or text amendment. Even though
the respective Boards will not be required to provide a written statement
determining consistency, I would recommend that each recommendation and
legislative decision be accompanied by statement of reasoning in determination
of that decision. As described in the third paragraph below in the statute,
zoning regulations shall be designed to promote the public health, safety, and
general welfare. This is the same language that is required and currently used
by the Boards in consideration of Conditional and Special Use Permits.
§ 153A‑341. Purposes
in view.
Zoning
regulations shall be made in accordance with a comprehensive plan. Prior to
adopting or rejecting any zoning amendment, the governing board shall adopt a
statement describing whether its action is consistent with an adopted
comprehensive plan and explaining why the board considers the action taken to
be reasonable and in the public interest. That statement is not subject to
judicial review.
The
planning board shall advise and comment on whether the proposed amendment is
consistent with any comprehensive plan that has been adopted and any other
officially adopted plan that is applicable. The planning board shall provide a
written recommendation to the board of county commissioners that addresses plan
consistency and other matters as deemed appropriate by the planning board, but
a comment by the planning board that a proposed amendment is inconsistent with
the comprehensive plan shall not preclude consideration or approval of the
proposed amendment by the governing board.
Zoning
regulations shall be designed to promote the public health, safety, and general
welfare. To that end, the regulations may address, among other things, the
following public purposes: to provide adequate light and air; to prevent the
overcrowding of land; to avoid undue concentration of population; to lessen
congestion in the streets; to secure safety from fire, panic, and dangers; and
to facilitate the efficient and adequate provision of transportation, water,
sewerage, schools, parks, and other public requirements. The regulations shall
be made with reasonable consideration as to, among other things, the character
of the district and its peculiar suitability for particular uses, and with a
view to conserving the value of buildings and encouraging the most appropriate
use of land throughout the county. In addition, the regulations shall be made
with reasonable consideration to expansion and development of any cities within
the county, so as to provide for their orderly growth and development. (1959, c. 1006, s. 1; 1973, c. 822, s.
1; 2005‑426, s. 7(b).)
Planning
Director Sudderth concluded that the information had been sent to County
Attorney Jonathan Jordan for his review.
GENERAL GOVERNMENT PLANNING REZONING REQUEST
#180
Nello T. Martin
RA to M-1-CU # 180
Planning
Director David Sudderth presented Rezoning Request #180 to rezone
approximately 2.661 acres from RA
(Residential Agricultural) to M-1 (Light Manufacturing
Conditional Use) for Air Conditioning & Heating Manufacturing, site owner
and
applicant Nello T. Martin.
REQUEST: Rezone approximately 2.661 acres from RA
(Residential Agricultural) to
M-1 (Light Manufacturing Conditional
Use) for Air Conditioning & Heating Manufacturing.
SITE OWNER: Nello T. Martin
APPLICANT: Nello T.
Martin
SITE LOCATION: The property is located on the north side
Collinstown Rd. (SR# 1432) near where Collinstown Rd. and Doc Hundley Rd. (SR#
1429) intersect.
Map: 6001 Parcel: portion of
6898 PIN #: portion of 6001-00-57-6898
Deed Book: 534 Page: 1474 Township:
Big Creek
SITE INFORMATION:
PARCEL SIZE: Total tract 3.864 acres.
Area proposed for rezoning 2.661 acres
ZONING DISTRICT: RA (Residential
Agricultural)
PROPOSED DISTRICT: M-1 (Light
Manufacturing Conditional Use) Minimum lot size is 43,560 sq. ft. (1.0 acre)
FLOOD HAZARD AREA: Not located in flood
hazard area.
FIRM MAP #: 370362 0025 B
FIRM MAP ZONE: Zone X - Area outside
500-year floodplain.
WATERSHED DISTRICT: No
SEPTIC/WATER APPROVAL: Stokes County Environmental Health
SCHOOL DISTRICTS: N/A
EMERGENCY SERVICES: Francisco VFD, EMS -
Station # 2 Lawsonville.
EROSION CONTROL: When construction begins
if necessary.
ACCESS: The proposed business would have
a driveway access off of Collinstown Rd. (NCDOT must approve any new commercial
driveway permit).
SURROUNDING LAND USE: The subject property is located near the
intersection of Collinstown Rd. and Doc Hundley Rd. in the Collinstown
community. The surrounding land use consists of mixed residential uses,
agricultural land and commercial Highway Business (H-B) property. Most of the
adjacent property is zoned RA (Residential Agricultural). The closest
commercial district is located diagonally across the road at the corner of
Collinstown Rd. and Doc Hundley Rd.
Jonathan Slate owns the old Collinstown Grocery store and has recently
built a commercial garage on the property next to the store. Mr. Slate rezoned
land in August of 2003 to expand the existing H-B (Highway Business) zoning
district. The next closest commercial district is Beasleys garage located
approximately .5 mile west of the proposed site on Collinstown Rd.
ISSUES TO CONSIDER:
·
Impact on surrounding
development.
·
Need of service
provided
·
Impact on community
infrastructure, roads, public services etc.
·
Increase in commercial
tax base.
·
Community acceptance
STAFF COMMENTS: The rezoning request comes to the Board as a
conditional use-zoning district; you may discuss the development plan of the
proposed Air Conditioning & Heating Manufacturing operation in detail.
The applicant is proposing to construct a 24 ft. by 50 ft. (1200 sq. ft.)
building for the proposed use. The Board should take into consideration the
future potential of the area for other commercial, agricultural or residential growth. The site of the proposed rezoning
is located on property that was owned and subdivided by Marilyn Boles Lambert
on June 9, 2005 and identified as tract one (1) on the recorded plat located in
book 8, page 57. Tract 2 of this subdivided property owned by Virginia Davis
has been developed for residential purposes. The conditional use aspect of the
request would allow the Board the opportunity and ability to regulate uses on
the property and address any environmental or neighborhood concerns that might
arise if approved.
PLANNING BOARD RECOMMENDATION & STATEMENT: The
Planning Board recommended by a vote of 8 to 0 to recommend approval of the
rezoning request by Nello T. Martin # 180 to rezone 2.661 acres from RA to
M-1-CU for Air Conditioning & Heating Manufacturing. The Board stated
that the request was reasonable and consistent with our Land Development Guide
and consistent with similar rezoning petitions in the area and throughout the
county.
Planning
Director David Sudderth stated that there were questions from neighbors
regarding what was being proposed for the area. Mr. Bob Lackey, 2582 Collinstown Rd,
Westfield and Ms. Tammy Pontzer- Westfield had expressed concerns by telephone
opposing the rezoning request.
The Board
discussed the advantages and disadvantages of the rezoning request.
Commissioner
McHugh moved to approve the Rezoning Request #180 to rezone
approximately 2.661 acres from RA
(Residential Agricultural) to M-1 (Light Manufacturing
-Conditional Use) for Air Conditioning
& Heating Manufacturing because it is reasonable
and consistent with our history and goals
of plan development in the county and consistent
with similar rezoning petitions in that
area and through the County.
Commissioner John
Turpin seconded and the motion carried
unanimously.
Director
Sudderth presented and read the following proposed recommended
conditions for Nello T. Martin Rezoning
Request #180 who had agreed to all the
recommended conditions:
Proposed
Recommended Conditions for Nello T. Martin M-1-CU #180
1. NCDOT must approve a commercial driveway access for
the site coming off Collinstown Rd.
2. Applicant shall adhere to all applicable Federal,
State, and local laws.
3. If any of these conditions are not met or compiled
with or the permit has not been exercised in or before one (1) year from the
granting of the permit, the permit shall become void and of no effect. Exercise
of permit will require the applicant to obtain and maintain a valid building
permit for the structure from the Stokes County Inspections Department.
4. All required permits must be obtained from the County
Inspections Department prior to placing structures on the property, as well as
any signage that may accompany the project.
5. Any structure shall post a visible lot number in a
numbering scheme approved by the County to facilitate rapid emergency response
(E- 911).
6. If conflict arises between any conditions or the
developers proposed site plan or written text, the most stringent conditions
or requirements shall be considered the governing requirement.
7. All costs and expenses associated with complying with
these conditions shall be borne by the landowner/developer, with no expense
being borne by the County.
8. Upon written request by the County, evidence of compliance with any of these conditions shall be provided to the County within ten (10) days after each request.
9. If any of the conditions shall be found to be
unreasonable, invalid or otherwise impermissible by a court of competent
jurisdiction then the County may impose such alternative reasonable conditions
as it finds to be necessary and appropriate.
10. If any of these conditions once met are not
continuously maintained, the permit may be revoked by the County upon the failure
of the owner/developer to cure the deficiency in any specific condition within
thirty (30) days after written notice to the owner/developer of the specific
failed condition.
11. Plant and maintain a natural buffer area of trees or
shrubs sufficient in height to shield the building and storage area from the
surrounding properties to the north and west.
12. Provide lighting for the site that will not project
onto surrounding properties.
13. A paved driveway apron shall be provided for the
entrance located on Collinstown Rd.
14. Or any other condition that the Boards may deem
necessary at the time the project is approved.
PLANNING BOARD RECOMMENDATION
CONDITIONAL USE PERMIT
The Planning Board recommended by a vote
of 8 to 0 to recommend approval of the Conditional Use permit with the
recommended stated conditions.
Section 133. Conditions and Guarantees
Prior
to the granting of any conditional use, the Planning Board may recommend, and
the responsible body (either the Governing Body or the Board of Adjustment) may
stipulate, such conditions and restrictions upon the establishment, location,
reconstruction, maintenance, and operation of the conditional use as it deemed
necessary for the protection of the public interest and to secure compliance
with the standards and requirements specified in Subsection 132.5 above. In all cases in which conditional uses are
granted, the responsible body shall require such evidence and guarantees as it
may deem necessary as proof that the conditions stipulated are being met. Conditions may include, but not limited to,
the following:
(a) Conditions may be imposed to abate or
restrict noise, smoke, dust, or other elements that may affect surrounding
properties.
(b) Establish setback, side, front, and rear yard
requirements necessary for orderly expansion and to prevent traffic congestion.
(c) Provide adjoining property with a buffer or
shield from view of the proposed use if necessary.
(d)
Establish a time limit
at expiration of which the permit or approval shall no longer be valid, or
shall require renewal.
Section 134. General Provisions in Granting Conditional Use
134.1
Compliance
with Other Codes
Granting a conditional use does not exempt applicant from complying
with all of the requirements of other ordinances.
134.2
Revocation
In any case where the conditions of a conditional use have not been or
are not being met, the Enforcement Officer shall give the grantee notice of
intention to revoke approval. Said notice shall be at least ten (10) days prior
to action by the responsible body considering conditional uses.
134.3
Expiration
In any case where a conditional use has not been exercised within the
time limit set by the responsible body, or within one (1) year if no specific
time limit has been set, then without further action, the approval shall be
null and void. Exercised as set forth
in this Section shall mean that binding contracts for the construction of the
main building have been let; or in the absence of contracts that the main
building is under construction to a substantial degree; or that prerequisite
conditions involving substantial investment are constructed in a substantial
stage of development, or completed (sewage, drainage, etc.). When construction is not a part of the use,
exercised shall mean that the use in operation is in compliance with the
conditions which are set forth in the approval.
The
Board discussed the recommended conditions with Chairman Inman reiterating
Item #10.
Ms. Tammy
Pontzer (who did not sign up for public comments) expressed the
following concerns opposing the rezoning request and
conditional use permit:
·
Future impacts on the area
·
Road issues
·
Proposed entrance visual problems
·
Surrounding business who has been given permit, but
have not completed their building
·
Noise in the area
COUNTY COMMISSIONERS ACTION:
Requirements for Issuance or
Change of Conditional Use Permit
The
Board must respond and vote on each of the following items.
Planning
Director Sudderth requested the Boards approval for the following:
The
responsible body shall approve, modify, or deny the application for use
following the public hearing. In
granting a conditional use, the responsible body shall insure:
(a) The requested use is listed among the
conditional uses in the district for which application is made. Yes (5-0)
(b) The requested use is essential or desirable
to the public convenience or welfare. Yes (5-0)
(c) The requested use will not impair the
integrity or character of the surrounding or adjoining districts, nor be
detrimental to the health, morals, or welfare. Yes (5-0)
(d) Due
consideration has been given to the suitability of the property for the use
applied for with respect to trends of growth or change; the effect of the
proposed use upon the community; requirements for transportation, schools,
parks, playgrounds, recreational area, conservation of natural resources,
preservation of floodplains, and encouraging the most appropriate use of the
land. Yes (5-0)
(e) Adequate utilities, access roads, drainage,
sanitation and/or other necessary facilities have been or are being provided.
Yes (5-0)
(f)
That adequate measures
have been or will be taken to provide ingress and egress so designed as to
minimize traffic congestion in the public streets. Yes (5-0)
Commissioner McHugh moved to approve the
Conditional Use Permit with the
stated Recommended Conditions for Nello T. Martin.
Commissioner John Turpin
seconded and the motion carried unanimously.
GENERAL GOVERNMENT PLANNING REZONING REQUEST
#181
Stanley C. Squires
H-B to RA #181
Planning
Director David Sudderth presented the Rezoning Request #181 to rezone
approximately 3.03 acres from H-B
(Highway Business) to RA (Residential Agricultural)
site owner and applicant Stanley C
Squires.
REQUEST: Rezone approximately 3.03 acres from H-B (Highway
Business) to
RA (Residential Agricultural)
SITE OWNER: Stanley C. Squires
APPLICANT: Stanley C.
Squires
SITE LOCATION: The property is located at 2795 NC 89 Hwy W,
Danbury, NC.
Map: 6928 Parcel: 8156 PIN #: 6928-04-90-8156
Deed Book: 339 Page: 1647 Township: Peters Creek
SITE INFORMATION:
PARCEL SIZE: Total tract 3.03 acres.
ZONING DISTRICT: H-B (Highway Business)
PROPOSED DISTRICT: RA (Residential
Agricultural)
Minimum lot size is 43,560 sq. ft. (1.0
acre)
FLOOD HAZARD AREA: Not located in flood
hazard area.
FIRM MAP #: 370362 0060 B
FIRM MAP ZONE: Zone X - Area outside
500-year floodplain.
WATERSHED DISTRICT: No
SEPTIC/WATER APPROVAL: Stokes County Environmental Health
SCHOOL DISTRICTS: N/A
EMERGENCY SERVICES: Danbury VFD, EMS -
Station # 2 Lawsonville.
EROSION CONTROL: N/A
ACCESS: The current site has a driveway
access off of NC Hwy 89 W.
SURROUNDING LAND USE: All of the adjacent surrounding property is zoned
RA (Residential Agricultural).
ISSUES TO CONSIDER: This rezoning
request should not have an adverse affect on the surrounding property.
STAFF COMMENTS: The Planning staff does not see a problem with the
request. Mr. Squires had this property
zoned to H-B (Highway Business) on September 8, 1992. Mr. Squires built a
garage on the property but never utilized it for commercial purposes. He stored
his antique car and truck inside the building. The applicant is moving away from the area
and wishes to convert the commercial property back to a residential zoning district.
PLANNING BOARD RECOMMENDATION & STATEMENT: The
Planning Board recommended by a vote of 8 to 0 to recommend approval of the
rezoning request by Stanley C. Squires # 181 to rezone 3.03 acres from H-B to
RA. The Board stated that the request
was reasonable and consistent with the surrounding property and the Land
Development Guide.
Director
Sudderth stated that there had been no opposition to the Rezoning Request.
The
Board discussed the Rezoning Request #181.
Commissioner
McHugh moved to approve the Rezoning Request #181
approximately 3.03 acres from H-B
(Highway Business) to RA (Residential Agricultural).
Commissioner Walker
seconded and the motion carried unanimously.
PUBLIC COMMENTS
There were no public
comments.
GENERAL GOVERNMENTS GOVERNING
BODY REQUEST FOR PUBLIC INFORMATION FROM THE STOKES COUNTY BOARD OF EDUCATION
Commissioner McHugh moved to approve the following
motion:
I move that we request our
county attorney to send a letter to the Board of Ed's attorney stating that we
did NOT ask for public information. We asked for financial information that we
need in order to make budget decisions and that we want copies of the
information we requested given to the Clerk to the Board of Commissioners no
later that Monday, June 12 at 5 pm.
GS 115C-320 states that
the Board of Education must maintain one of the records we have asked for.
GS 115C-429 (c) states
that the Board of County Commissioners has the authority to call for and the
Board of Education has the duty to make available all of the information we
have asked for. We are asking for copies of information to be made available to
us.
If delivering that
information to the Clerk to the Board of Commissioners proves to be a hardship
for the Board of Education, they should inform the Clerk to the Board of
Commissioners no later than 5 pm on June 9th that copies of the
information we have requested are in a packet and ready to be picked up and the
Clerk to the Board of Commissioners shall send a courier to the Board of
Education to pick up the copies on Monday June 12.
Furthermore, in passing
the 2003-2004 and 2004-2005 budgets, the Board of County Commissioners called
for the Board of Education to get permission from the Board of County
Commissioners when moving 10% or more from one purpose and function to another
and to inform the Board of Commissioners whenever moving less than 10% from one
purpose and function to another. Although the Superintendent has stated that
less than 10% was moved from one purpose and function to another on several
occasions, the Board of Education has yet to inform the Board of Commissioners
about these moves.
Copies of Board of
Education action and/or written verification of these moves giving dates,
amounts, which purpose and function the amount was moved from and which purpose
and function the amount was moved to and the purpose for the move shall be
included in the packet of information given to the Clerk to the Board of
Commissioners.
Vice Chairman Joe Turpin
seconded the motion. The Board discussed
the motion presented
by Commissioner
McHugh. Commissioner McHugh expressed
issues with the letter
from Stokes County School
Attorney Fredrick Johnson to County Attorney Jonathan Jordan
regarding the information
is available upon inspection at the administrative offices of the
Stokes County Schools and
this is being very disrespectful of this Board. Commissioner
John Turpin expressed
concerns having to pursue this request through attorneys. Vice
Chairman Joe Turpin noted
the request was made for information for budgetary
considerations. Commissioner Walker expressed concerns
relating to items of a non-urgent
matter being added to the
agenda of the Planning Meeting and not having time to adequate
review the
information. Chairman Inman noted that
this Board has the responsibility for
appropriating taxpayers
dollars and that every department and/or agency must be
accountable.
The motion carried (4-1) with Commissioner Walker voting
against the motion.
GENERAL GOVERNMENT ADMINISTRATION
POSSIBLE BUDGET AMENDMENT
Interim
County Manager Darlene Bullins presented the following information
from Budget Director
Dennis Thompson to consider a budget ordinance amendment to
correct the
overestimation of the FY 2005-06 property tax valuation and the resulting
overstatement in current
year property tax revenues. Current tax
revenues have been
evaluated for the past
several months and it now appears that collections will not be
sufficient to cover the
revenue overstatement. The audited
collection rate will drop with a
negative impact on the FY
2007-08 budget, since we will have to use the lower rate in
estimating the collection
rate for that year. The correction will
eliminate the County
having incorrect property
valuations and tax collections will contain incorrect data.
Interim Manager Bullins
presented data, which indicates a possible estimated shortfall of
$357,000 revenue for
2006-07. With the correction, estimated
revenue could possibly
be over budget by $31,117
Attorney David Lawrence, tax advisor with the UNC School
of Government, has
stated that this is legal
and procedurally in order to make such a correction.
Interim Manager Bullins requested the direction from the
Board so that a budget
amendment can be ready
for consideration at the last regular meeting of the fiscal year.
The Board discussed the pros and cons of the request
presented by Interim Manager
Bullins.
Commissioner McHugh moved to approve the motion to direct
the Interim County
Manager and the Budget
Director to follow this situation and if it comes necessary to present
a budget amendment to the
Board for consideration. Vice Chairman Joe Turpin seconded
and the motion carried
unanimously.
GENERAL GOVERNMENT PLANNING
PROPOSED FISCAL YEAR 2006-07
Planning
Director Sudderth informed the Board that permits were drastically down
in the month of May
2006. Director Sudderth expressed
concerns with projected revenues
proposed in the fiscal
year 2006-07 county budget.
GENERAL GOVERNMENT PLANNING
BOARD VACANCY
Planning
Director David Sudderth presented the information regarding upcoming
vacancies on the Planning
Board from the following townships:
·
Peter's Creek
·
Big Creek
·
Quaker Gap
Chairman Inman directed
Planning Director Sudderth to place the vacancies on
June 26th
agenda.
GENERAL GOVERNMENT GOVERNING
BODY RESIGNATION OF COUNTY ATTORNEY
Commissioner
John Turpin noted the recent resignation from County Attorney
Jonathan Jordan which
will be effective June 30, 2006 and the urgent need to began to
consider his
replacement. Chairman Inman noted a
closed session will be scheduled to
discuss this personnel
issue at the Monday, June 12ths regular meeting.
GENERAL GOVERNMENT GOVERNING
BODY PUBLIC HEARING
Clerk to the Board Darlene Bullins reminded the Board of
the Public Hearing
regarding the proposed
fiscal year 2006-07 county budget scheduled for Wednesday,
June 7, 2006 at 6:30 pm
in Courthouse A.
GENERAL GOVERNMENT GOVERNING
BODY COLLINSTOWN BOARD MEETING
Clerk to the Board Darlene Bullins reminded the Board of
the regular meeting on
June 12th to
be held at the Collinstown Community Center
There being no further business to come before the Board,
Chairman Inman
entertained a motion to
adjourn the meeting. Commissioner John
Turpin moved to adjourn
the meeting. Vice Chairman Joe Turpin seconded and the
motion carried unanimously.
_________________________ _____________________________
Darlene M. Bullins J. Leon Inman
Clerk to the Board Chairman
