STATE OF NORTH CAROLINA                 )                    OFFICE OF THE COMMISSIONERS

                                                            )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                              )                    DANBURY, NORTH CAROLINA

                                                            )                    MAY 22, 2006

 

 

 

           

            The Board of Commissioners of the County of Stokes, State of North Carolina, met

 

for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan

 

Memorial Building (Administrative Building) located in Danbury, North Carolina on

 

Monday, May 22, 2006 at 7:00 pm with the following members present:

 

                                                Chairman Leon Inman

                                                Vice-Chairman Joe Turpin

Commissioner Sandy McHugh

Commissioner John Turpin

                                                Commissioner Jimmy Walker

 

                                                County Personnel in Attendance:

                                                Clerk to the Board/Interim County Manager Darlene Bullins

                                                County Attorney Jonathan Jordan

                                                Finance Director Julia Edwards

                                    Support Services Supervisor Danny Stovall

                                    Jail Captain Craig Carico

                                    Health Director Don Moore

                                    Budget Director Dennis Thompson

                                   

 

Chairman Leon Inman called the meeting to order.

 

Chairman Inman delivered the invocation.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

            Chairman Inman opened the meeting by inviting the citizens in attendance to

 

join the Board with the Pledge of Allegiance.

 

 

 

PUBLIC HEARING – FISCAL YEAR 2006-07 RURAL OPERATING ASSISTANCE PROGRAMS FUNDS

 

            Chairman Inman notified the Board that Mr. Charlie Walker - YVEDDI had

 

requested to reschedule the Public Hearing along with Item V. Proposed Rural Fiscal Year

 

06/07 Rural Operating Assistance Program Funds –Application until the June 12th meeting.

 

GENERAL GOVERNMENT- PRESENTATION OF THE PROPOSED COUNTY FISCAL YEAR 2006-07 BUDGET

 

            Interim County Manager Darlene Bullins stated the following information regarding

 

the presentation of the proposed County Fiscal Year 2006-07:

 

 

            Budget Director Thompson spoke briefly on the following items in the Fiscal Year

 

2006-07 Budget Message

 

Ø       In concept, the County budget process is simple.

First, the County Commissioners determine how much revenue will be available to meet the public service needs of the citizens of the County.

Second, the Commissioners appropriate these funds for the following uses:

 

Ø       FY 2005-06 BUDGET HIGHLIGHTS

 

Before discussing the Stokes County budget for FY 2006-07, it is appropriate to report briefly on the accomplishments of the budget that the County is just completing. The County Commissioners can be justly proud of the results of the budget developed for FY 2005-06. Here are some of the major accomplishments of the budget.

 

  1. By the close of the Fiscal Year, County General Fund debt in the amount of $2,981,805 (principal and interest) will have been retired.
  2. Essential governmental services have been rendered consistently to Stokes County’s citizens. A representative sample of these services is presented later in the Budget Message.
  3. The Commissioners granted Stokes County Schools a $1,011,848 increase in the current expense appropriation – an 11.9% increase.
  4. To meet the ever-growing demands of the North Carolina Courts System, a third courtroom has been prepared and placed into service.
  5. Essential public safety equipment has been purchased, including a new EMS ambulance, Sheriff’s patrol cars, and a Jail van.
  6. The County has placed into capital reserve its first payment toward its $200,000 pledge for the Walnut Cove Library Expansion Project. A new bookmobile has been purchased, available to all County residents.
  7. The Commissioners have made the restoration of the County’s General Fund balance a top priority, with the objective of exceeding the 8% minimum amount, recommended by the North Carolina Local Government Commission.
  8. The Commissioners budgeted for these accomplishments, while granting the citizens some property tax relief by levying a 60-cent tax rate for FY 2005-06.

 

Ø       Budget Principles:

·         Essential Services

·         Tax Restraint

·         Conservative Revenue Projections

·         Careful Investment

·         Efficient Operation

·         Financial Strength

 

Ø       Major Objectives

·         Limited Revenues

·         General Fund Balance

 

Ø       Budgeted Revenues for F/Y 2006-07

·         General Property Tax

·         Current year’s property Tax

o        Recommended Fiscal Year’s Property Tax to remain the same - $0.6000 per $100 valuation

·         Prior Years’ Property Tax

·         Sales Tax

·         Hold Harmless Reimbursement

·         Social Services Revenue

·         Health Dept Revenue

·         Ambulance Fees

·         Other Revenues

 

Ø       Programs Supported by County Lines

·         Public Education

·         Public Health

·         Social Services

·         Other Human Services

·         Law Enforcement and Public Safety

·         Economic And Community Plan and Development

·         Public Records and Administrative Services

·         Public Works

 

Ø       Summary Information on Expenditures FY 2006-07

Ø       Debt Service

Ø       Personnel

·         The County Departments have filed requests for new personnel, position upgrades, and salary upgrades totaling $372,114. The personnel requests are itemized in the Appendix of the Budget Message. During the budget approval process, the County Commissioners will have the opportunity to review these requests to determine which ones need to be funded immediately, and which ones can wait until first quarter revenues have been received and evaluated.

 

Ø       Capital Expenditures

·         As a budget control measure, all capital equipment and improvements have been removed from the County Departments' budget requests. These items are listed in the Appendix of the Budget Message. The Commissioners may wish to review this list during their budget process to determine if some requests must be funded immediately, or if consideration of requests can be deferred until first quarter revenues, or even second quarter revenues, have been received and evaluated.

 

Ø       Education

·         Schools Current Expense

·         Schools Capital Outlay

·         Forsyth Technical Community College

 

Ø       Social Services Department

·         Medicaid

Ø       Health Department

 

Ø       Other Human Services

Ø       Sheriff’s Department

Ø       Emergency Services Department

Ø       Other Public Safety program

Ø       Public Works

Ø       Economic & Community Development Programs

Ø       County Support Services

Ø       Public Records and Services

Ø       Policy and Administration

Ø       Special Appropriations

Ø       Contingency Account

o        Economic Development Contingency

o        Capital Expenditure Contingency

o        Fuel Cost Contingency

o        Personnel Cost Contingency

o        Building Plans Contingency

o        Leave Cost Contingency

o        Emergencies Contingency

Ø       Transfers to Other Funds

 

Ø       Conclusion

           With strong, positive leadership from the County Commissioners, and hard work by    

            the County’s employees, we believe that the following objectives can be

            accomplished in FY 2006-07:

 

  1. The County will meet its General Fund debt obligations, and will retire $3,123,911 (principal and interest) of General Fund debt.
  2. The County’s citizens will continue to receive excellent public services, efficiently delivered by the County’s employees, and at minimum cost to the taxpayers.
  3. The County will preserve the current expense gains that it has made for the Stokes County Schools System. The first funds will be placed on reserve toward future school buildings within the Schools Capital Outlay/Capital Reserve Fund.
  4. The County will begin new initiatives in economic development, to improve the local economy, to build the tax base, and to provide jobs in the County.
  5. The County will make substantial progress toward fiscal soundness so that it will be in a better position to provide long-range financing for the most essential projects in the schools rebuilding plan.

 

 

            Budget Director Thompson concluded that he would be willing to meet with each

 

Commissioner individually or any citizen wishing to discuss the proposed budget.

 

            The Board expressed their appreciation to the Budget Team for the hard work and

 

dedication given during the recent budget process.

 

            Commissioner McHugh noted that she had requested a copy of the proposed budget

 

on an excel spreadsheet (available for anyone) which makes it easier to comprehend and

 

study.

 

GENERAL GOVERNMENT –GOVERNING BODY-APPROVAL OF MINUTES

 

            Chairman Inman entertained a motion to approve or amend the minutes of the

 

May 8th meeting. 

 

            Commissioner McHugh requested that the following wording be changed from

 

“Board “ to “Board of Commissioners” in the following passage on page #7:

 

o        Two reasons for making the request – (1) County has a lot of people requesting public information which the Board of Commissioners has been extremely forthcoming with the information as quickly as possible and provided the Public with as much information as possible (2) Board of Commissioners are held accountable and the Board of Commissioners owe it to the Taxpayers to hold the Board of Education accountable

 

            Commissioner John Turpin moved to approve the minutes of the May 8th meeting as

 

amended.  Commissioner McHugh seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

 

The following spoke during public comments:

 

Sam Hill

1274 Hill Road

King, NC  27021

RE:  Family Personnel Policy

 

Mr. Hill commended Budget Director Thompson for the funding in the recommended budget for Economic Development.

 

Mr. Hill expressed concerns regarding the recent decision approved by the Board to allow hiring of relatives in the same department.  Mr. Hill noted problems that could occur with having relatives working in the same department.  Mr. Hill requested that the Board

reverse the decision adopted at the May 8th meeting of hiring relatives within the same

department.

 

GENERAL GOVERNMENT – GOVERNING BODY – MOTION TO AMEND THE AGENDA

 

            Commissioner McHugh requested to be allowed to inquire about an update regarding

 

issues relating to Moratock Park from Captain Al Tuttle who was in attendance.

 

             Chairman Inman noted that there would need to be a motion to amend the agenda to

 

discuss old business at this particular time.

 

            Chairman Inman entertained a motion to amend the May 22nd agenda to discuss old

 

business at this particular time.

 

Commissioner McHugh moved to amend the May 22nd agenda to discuss old 

 

business at this particular time.   Vice Chairman Joe Turpin seconded the motion.

 

Commissioner Walker stated that he would prefer to wait until old business to discuss the

 

item.  The motion carried (4-1) with Commissioner Walker voting against the motion. 

 

GENERAL GOVERNMENT – GOVERNING BODY – SECURITY AT MORATOCK PARK

 

            Commissioner McHugh requested an update from the Interim County Manager

 

regarding the use of deputies for security reasons at Moratock Park.

 

            Interim Manager Darlene Bullins noted that the Board had directed on 04-24-06 the

 

use of Deputies for security at Moratock Park.  At the present time, Captain Tuttle was

 

trying to secure part time deputies and the use of SRO Officers after school was dismissed to

 

provide security at the Park on weekends. There have been some problems due to a limited

 

number of part time deputies and only offering part time deputies five hours of work.

 

            Commissioner McHugh requested an update from Captain Tuttle regarding the

 

issue of providing security at Moratock Park.

 

            Captain Tuttle noted that it was very difficult to schedule part time deputies to work

 

due to only offering five hours of work equally approximately $50.  It may become

 

necessary to require part time deputies to cover hours at the Park.  Captain Tuttle noted that

 

deputies are not lifeguard certified.

 

            Commissioner McHugh requested if the Board could assist (possibly hiring a full

 

time deputy) in order to make the situation work in providing security at the Park.

 

            Captain Tuttle noted that Sheriff Mike Joyce had stated that he did not request to hire

 

a full time deputy for the Park.

 

            Commissioner Walker requested that Interim County Manager keep the Board

 

updated regarding the security at the Park.

 

            Commissioner John Turpin recommended transferring the Park to another local

 

government entity.

 

GENERAL GOVERNMENT – GOVERNING BODY – PROPOSED DOCUMENTARY REGARDING THE LAWSON FAMILY TRAGEDY- LOCATION PERMISSION

 

            Creative Director Matt Hodges and Business Director Eric Calhoun – Break of

 

Dawn Productions (local independent film production company) requested the Board

 

approve the Location Release Form associated with the filming of a documentary about

 

the Lawson Family Tragedy of Christmas Day 1929.  Mr. Hodges and Mr. Calhoun are

 

requesting to be able to shoot footage on county property pertaining to the documentary.

 

            Mr. Hodges discussed the proposed project “Little Ones Still Cry” which will be

 

an hour long television special with a local release in theaters.  Mr. Hodges also noted that a

 

portion of the profits of the film will be donated to Stokes Family Violence Services and

 

hopes to partner with a men’s anger management program within the community as well.

 

Mr. Hodges also noted that both sides of the story will be portrayed in the documentary.

 

            Vice Chairman Joe Turpin moved to approve the motion to grant the Location

 

Permission for Break of Dawn Productions.  Commissioner McHugh seconded the motion.

 

            Commissioner McHugh questioned County Attorney Jonathan Jordan if there would

 

be any County liability if the location permission was granted.  County Attorney Jordan

 

stated that with a signed waiver from Break of Dawn Productions, there would be no County

 

liability.

 

            Commissioner Walker noted the need for the production company to keep the

 

Interim County Manager and County Attorney updated regarding the filming on county

 

property.

 

            Interim County Manager Darlene Bullins requested if the production company could

 

provide the Board with a listing of all county property used in the documentary for their

 

approval before the release of the film.

 

            Mr. Hodges confirmed that a complete list of county property used for filming will

 

be provided to the Board before the film is released to the public.

 

            County Attorney Jonathan Jordan noted no issues with the submitted location

 

release.

 

            Commissioner McHugh moved to amend the motion to include Break of Dawn

 

Production to sign a waiver (no county liability) and that Break of Dawn Production will

 

provide the Interim County Manager (before release of the film) with a listing of all county

 

property used for filming for the Board’s approval.  Vice Chairman Joe Turpin seconded the

 

amendment.  The amendment carried unanimously.

 

            The amended motion carried unanimously.

 

GENERAL GOVERNMENT – FORSYTH COMMUNITY TECHNICAL COLLEGE-WALNUT COVE CENTER

 

            Small Business Center Outreach Coordinator/Instruction Bill Cobb – FTCC –

 

informed the Board that FTCC has been awarded a $40,000 grant from the North Carolina

 

Community College System as a pilot project  Skill –Up site, funded by Tobacco Trust

 

Fund to be used at the College’s Small Business Center at the Walnut Cove Center.  A major

 

portion of the grant will be used in Stokes County from June to December of 2006.

 

            Mr. Cobb noted the following activities of the Project Skill-Up:

 

1.  Outreach and recruitment activities to individuals, communities,  

      businesses, and/or agencies who have been impacted by the decline of

      tobacco-related employment

2.   Skills assessment and short tem occupational skills training

3.   Student financial assistance

 

            Mr. Cobb concluded that a principal objective will be to quickly match unemployed

 

individuals with immediate training in areas that will fulfill the needs of current employment

 

opportunities in their communities and help them to gain employment.

 

            Mr. Cobb introduced Ms. Ann Watts who is the new Director of Operations for the

 

FTCC Stokes Campus.

 

            Mr. Cobb commended the Board for their continued cooperation to help provide

 

further educational opportunities to the citizens of Stokes County.

 

            Mr. Cobb noted that the Walnut Cove Center had been the recipient of

 

approximately $132,000 of funding.

 

            Commissioner Walker requested that Mr. Cobb provide the Board with a detail of

 

funding that has been received in conjunction with the Walnut Cove Center.

 

            The Board commended the efforts of FTCC in providing services for the citizens

 

of Stokes County.

 

GENERAL GOVERNMENT – FIRE COMMISSION – PROPOSED FIRE SERVICE DISTRICT BUDGET – FISCAL YEAR 2006-07

 

            Chairman Harold Dillman- Stokes County Fire Commission presented the proposed

 

Service District Budget for Fiscal Year 2006-07 which does not include a tax increase for

 

the Board’s consideration.

 

            Chairman Dillman presented the following information:

 

·         F/Y 06-07 Fire Departments’ actual request - $1,562,691

·         F/Y 06-07 Fire Commission Recommended Budget - $1,349,687

·         F/Y 06-07 Final Amount of tax money being recommended by the Fire Commission for each department after appeals - $1,363,287

 

The following is the Service District recommended funding by  Department

 

2006 - 2007 Fire Tax Requests

FIRE COMMISSION RECOMMENDATION

Agency Name

06-07 Request

06-07 Recommend

06-07 After Appeal

06-07 Final

31- Pinnacle

$158,281.00

$136,993.00

 

$136,993.00

32- Lawsonville

$96,933.27

$97,483.00

 

$97,483.00

34- Francisco

$190,064.00

$166,685.00

$168,985.00

$168,985.00

36- Northeast Stokes

$183,980.00

$172,213.00

 

$172,213.00

37-Stokes Rockingham

$160,212.00

$142,582.00

 

$142,582.00

38-Sauratown

$214,023.00

$185,080.00

 

$185,080.00

39-Danbury

$175,184.00

$136,890.00

 

$136,890.00

40-South Stokes

$177,423.00

$110,961.00

$122,261.00

$122,261.00

41-Double Creek

$122,607.00

$116,816.00

 

$116,816.00

73-Westfield

$48,650.00

$48,650.00

 

$48,650.00

76-Pilot Knob

$17,696.00

$17,696.00

 

$17,696.00

86-Pilot Rescue

$17,638.00

$17,638.00

 

$17,638.00

YEAR TOTALS

$1,562,691.27

$1,349,687.00

$291,246.00

$1,363,287.00

 

            Chairman Dillman noted that the Fire Commission is also requesting a 1-cent fire

 

tax increase to provide a reasonable fund balance for the Service District.  Chairman

 

Dillman stated the following reasons for the requested 1-cent fire tax increase:

 

 

·         Heavy debt load in the next fiscal year

·         Several departments will be up for new rescue and brush trucks next year

·         New substation being built in the County (South Stokes)

·         Major Concern - Low fund balance

·         Increased fuel cost

 

The Board discussed the proposed recommended Fiscal Year 2006-07 Service

 

District Budget, new substation (South Stokes), requested 1-cent fire tax increase, increased

 

call volume, and the valuable service provided by volunteers to the citizens of Stokes

 

County.

 

            Commissioner John Turpin requested if a more detail budget was available for

 

review.  Chairman Dillman noted that the complete budget submitted by each department

 

was available for review in the Fire Marshal’s office.

 

            Commissioner John Turpin moved to accept the proposed Fiscal Year 2006-07

 

Service District Budget - $1,363,287.  Vice Chairman Joe Turpin seconded and the motion

 

carried unanimously.

 

GENERAL GOVERNMENT – JAIL – STOKES COUNTY JAIL ASSESSMENT

 

            Jail Captain Craig Carico (as requested by the Board) presented the following

 

Stokes County Jail assessment overview:

 

      Stokes County Jail

 Report to Commissioners

                                                                               May 2006

·         Over the past five years the Stokes County Jail has experienced a balloon affect in inmate population. There have been days, weeks, and months where the inmate population of the jail facility has reached over-capacity levels.

·         On February 10, 2003, Sheriff Joyce signed a letter requesting the assistance of the National Institute of Corrections- (NIC), to provide a local-system assessment for Stokes County.

·         On March 24, 2003, a report was presented to the Stokes County Board of County Commissioners that provided a "Brief History" and "Department Overview and Update" of the Stokes County Jail, including but not limited to average daily population information from the year of 1995 through the year 2002. Additional inmate capacity demographic information was also provided within this March 2003 report, along with jail revenue source information.

·         In July 2003, the National Institute of Corrections honored the request made by Sheriff Joyce by sending an assessment team to Stokes County to offer consultation assistance. One primary recommendation by the N.I.C. was for Stokes County to create and form a local criminal justice council to assist in identifying potential problems leading to jail crowding, and to locally provide solutions that would offer assistance to the jail operation, as well as other local justice system departments.

·         On January 23, 2004 the Stokes County Criminal Justice Council (SCCJC) was officially created and organized. From the conception of the SCCJC several sub­committees have formed and set out to address a variety of justice system issues. Several monitoring concepts have been put into place in the jail operation such as, but not limited to an inmate incarceration aging report, a jail inmate record log, a attorney visitation log, weekender population reports, the creation of the Jail Population/Construction Management sub-committee. Additional assistance has also been provided through the Stokes County Pre-trial Release program for those who qualify.

 

·         On January 19, 2005 representatives from three separate jail architectural companies offered presentations to the Jail Population/Construction Management sub-committee and some attending board of commissioner officials. Appropriate feasibility studies were highly recommended along with information pertaining to each companies operation philosophy. On August 04, 2005, County Manager Rick Morris presented an up-date to the SCCJC concerning the information provided by the three architectural companies, along with additional inmate population reports. The Executive Committee for the Stokes County Criminal Justice Council is in the process of arranging it's next meeting to plan the next SCCJC agenda

·         One of the many considerations in dealing with the balloon affect of inmate crowding at the Stokes County Jail brings some attention to the revenue source provided through the housing of federal inmates. Since 1991 the Stokes County Jail has housed federal inmates. This program has now produced over two million dollars for Stokes County.

·         In fiscal year 2005/2006 and fiscal year 2006/2007 budget request submissions to county administration, the jail has requested Feasibility Studies in consideration of jail expansion needs assessment.

 

            Jail Captain also presented the following attachments, which will be retained by

 

the Clerk to the Board:

·         Copy of request letter from Sheriff Joyce to the N.I.C.

·         N.I.C. "Report Highlights" from the actual assessment report

·         Inmate Average Daily Population Report

·         Stokes County Jail Federal Inmate Reimbursements by Calendar Year

            Jail Captain Carico noted that the funding for a possible feasibility study had

 

been submitted in the proposed fiscal year 04/05 and 05/06 budgets, but had not been

 

funded.

 

            The Board discussed the possibility of funding a feasibility study for additional

 

space at the jail for housing federal inmates, current overcrowding at the jail,

 

NIC Report Highlights, inmate daily population, Sheriff Mike Joyce’s recommendation,

 

and current federal inmate reimbursement.

 

            Jail Captain Carico stated that Sheriff Mike Joyce is committed to maintaining the

 

State Standards and does not necessarily know if jail expansion is the answer and that a

 

feasibility study would hopefully provide that information.  Jail Captain Carico stated that

 

according to the law, the ultimate decision to expand the jail would fall on the Board of

 

County Commissioners.  Jail Captain Carcio stated that Sheriff Joyce had previously stated

 

that he is not requesting an expansion to the jail at this time.

 

            Vice Chairman Joe Turpin moved to approve to do a feasibility study for the Stokes

 

County Jail.  Commissioner McHugh seconded the motion.

 

            The Board discussed funding for a feasibility study for the Stokes County Jail in

 

the current fiscal year 2005-06.

 

            Chairman Inman moved to table the motion for further discussion.  The motion died

 

for lack of a second.

 

            Commissioner John Turpin requested bids for at least three feasibility studies at the

 

next meeting for further discussion.

 

            Commissioner McHugh withdrew her second to the motion to approve a feasibility

 

Study for the Stokes County Jail with Vice Chairman Joe Turpin withdrawing his motion.

 

            Commissioner Walker requested additional information from Sheriff Mike Joyce

 

regarding the Federal Inmate Program, which was started by Sheriff Joyce.  Jail Captain

 

Carico also stated that the Board of Commissioners does not have control over the Federal

 

Inmate Program, it is solely under the discretion of the existing Sheriff.

 

            Vice Chairman Joe Turpin moved to approve that Jail Captain Carico present bid

 

information regarding a jail feasibility study at the June 12th meeting and provide any

 

available information pertaining to the feasibility study (previously obtained) for the Board’s

 

consideration.  Commissioner McHugh seconded the motion.   The Board continued the

 

discussion regarding the jail expansion, proposed feasibility study, Sheriff Mike Joyce’s

 

recommendations/opinions, and funding for the feasibility study.

 

            Commissioner McHugh directed the following question to County Attorney

 

Jonathan Jordan:  “Who is ultimately responsible if the jail has too many inmates,

 

if the jail is overcrowded, and the County has not fulfilled its obligations to address these

 

problems?”  County Attorney Jordan responded: “Board of Commissioners”.

 

The motion carried unanimously.

 

            Chairman Inman moved to approve the motion that the complete study by the Stokes

 

County Criminal Justice Council be brought back to the Board for consideration and that

 

Sheriff Mike Joyce be present at the June 12th meeting for further discussion regarding an

 

expansion to the jail.  Vice Chairman Joe Turpin seconded and the motion carried

 

unanimously.

 

 

 

GENERAL GOVERNMENT – GIS/MAPPING E911 RESPONSE ATLASES

 

            GIS/Mapping Administrator Jake Oakley presented the following information

 

regarding the E-911 Response Atlases:

 

·         EMS, Communications, Sheriff’s Department and Fire Departments have requested an updated version of the E-911 Emergency Response Book with all road and address ranges

·         Current books were printed in 1995 by GIS/Mapping Department

·         E-911 Funding paid for the printing in 1995

·         Options for outside printing ranging from $36.76 to $110.06 per copy

·         Cost for outside printing is not cost effective and atlases will be hard to resale

·         Option for in-house printing

·         Purchase of HP Printer for in-house printing = $13,000

·         Purchase of supplies/ink for in-house printing = $2,000

·         Selling of printed in-house atlases = $12.50

·         Outside sales to the public could recuperate the cost of the equipment and supplies within approximately two years

 

Administrator Oakley presented copies of each type of atlases for the Board’s

 

consideration.  Administrator Oakley stated that E911 funding is no longer available

 

for this type of expenditure and that the funding for this project was not included in this

 

year’s recommended budget.

 

            The Board discussed the E911 Response Atlases proposals, along with the

 

advantages and disadvantages of in-house printing.

 

            The Board directed Administrator Oakley to obtain all the pricing information

 

and return the information to Budget Director Dennis Thompson for discussion during the

 

Board’s 06/07 budget work session.

 

GENERAL GOVERNMENT – SHERIFF’S DEPARTMENT – PROPOSED FIREARM RECEIVED BY RETIRING EMPLOYEES

 

            Interim County Manager Darlene Bullins presented the following proposed

 

Policy for Firearm Received by Retiring Employee submitted by Sheriff Mike Joyce for the

 

Board’s consideration:

POLICY

                FOR FIREARM RECEIVED BY RETIRING EMPLOYEE

THE FOLLOWING REQUIREMENTS MUST BE MET IN ORDER TO RECEIVE DEPARTMENTAL FIREARM:

1.       MUST BE FULLTIME SWORN GUN CARRYING OFFICER FOR 12 YEARS WITH THE STOKES COUNTY SHERIFF DEPARTMENT. TIME DOES NOT HAVE TO BE CONSECUTIVE.

2.       SERVICE WITH OTHER AGENCIES DOES NOT CARRY OVER.

3.       ELIGIBILITY WOULD INCLUDE MEETING THE REQUIREMENTS OF 1 & 2

PRIOR TO ANY TYPE OF RETIREMENT EITHER LENGTH OF SERVICE OR DISABILITY.

 

 

Jail Captain Carico who was to present the proposed policy had to leave the meeting.

 

            Vice Chairman Joe Turpin moved to accept the Policy for Firearm Received

 

By Retiring Employee.  Commissioner McHugh seconded the motion.

 

            Interim Manager Bullins noted that the policy did not have an effective date and 

 

Sheriff Joyce would be at the next meeting for further discussion of the proposed policy.

 

            Interim Manager Bullins also noted that the distribution of the firearm would follow

 

the County’s current statutory requirement as normal.  This policy only determines who is

 

eligible for receiving their firearm.

 

            Commissioner McHugh withdrew her second until the next meeting.  Vice Chairman

 

Joe Turpin withdrew his motion.

 

 

 

GENERAL GOVERNMENT – ENVIRONMENTAL HEALTH –SALARY AND OVERTIME ISSUES

 

            Health Director Don Moore requested the Board’s approval to offer an annual salary

 

of $39,797 to a qualified Environmental Health Specialist who will be fully qualified to

 

work in Stokes County within a month after employment.  Director Moore noted that by

 

hiring a trainee, it takes two full years before the employee is qualified to work

 

independently.  The State estimates the cost of training an Environmental Health Intern at

 

approximately $30,000.

 

            Health Director Moore indicated that with this approval, there will be no further need 

 

for overtime by the Environmental Health Supervisor and will eliminate the training cost

 

while giving us immediate productivity in reducing our current 8-week backlog for on-site

 

wastewater permit.  The Board of Health concurred with Director Moore’s recommendation.

 

            Vice Chairman Joe Turpin moved to approve the Environmental Health Salary

 

request submitted by Director Don Moore.  Commissioner McHugh seconded the motion.

 

The Board discussed the advantages and disadvantages of the request.   The motion carried

 

unanimously.

 

GENERAL GOVERNMENT – PUBLIC BUILDINGS- BUDGET ORDINANCE AMENDMENT #102

 

            Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #102, which is necessary to amend the General Fund to appropriate insurance

 

claims funds for a roof at the Animal Shelter due to wind damage. The appropriations are to

 

be changed as follows: 

 

Account

EXPENDITURES

 

 

 

Number

 

 Decrease

 

 Increase

 

Public Buildings

 

 

 

100.4190.440

Misc. Contractual Services

 

 

$1,850.00

 

 

 

 

$1,850.00

This will result in a net increase of $1,850.00 in the appropriations of the General Fund.  

To provide the additional revenue for the above, the following revenues will be increased.

 

Account

REVENUES

 

 

 

Number

 

 Decrease

 

 Increase

100.3839.850

Insurance Claims

 

 

$1,850.00

 

 

 

 

$1,850.00

 

Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2005-06:

 

·         Insurance claims for wind damage at Animal Shelter

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment  #102.

 

Commissioner John Turpin moved to approve Budget Ordinance Amendment #102.

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – ADMINISTRATION - BUDGET ORDINANCE AMENDMENT #103

 

            Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #103, which is necessary to amend the General Fund to transfer funds for

 

payout to employees who have resigned as of 05-05-06.  The appropriations are to be as

 

follows: 

 

Account

REVENUES

 

 

 

Number

Sheriff’s Department

 Decrease

 

 Increase

 

Sheriff’s Department

 

 

 

100.4310.000

Salaries & Wages

 

 

$1,923.00

 

 

 

 

 

 

Jail

 

 

 

100.4320.000

Salaries & Wages

 

 

$2,240.00

 

 

 

 

 

 

Emergency Communications

 

 

 

100.4325.000

Salaries & Wages

 

 

$234.00

 

 

 

 

 

 

Emergency Medical Services

 

 

 

100.4370.000

Salaries & Wages

 

 

$4,179.00

 

 

 

 

 

 

 

 

 

 

 

Health Department

 

 

 

100.5100.000

Salaries & Wages

 

 

$216.00

 

 

 

 

 

 

Social Services

 

 

 

100.5310.000

Salaries & Wages

 

 

$1,019.00

 

 

 

 

 

100.9110.100

Leave Costs

$9,811.00

 

 

 

 

$9,811.00

 

$9,811.00

 

 

 

 

 

 

This will result in a net increase of $0.00 in the appropriations of the General Fund.

 

            Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2005-06:

 

·         Funds were budgeted for payout to employees in leave costs contingency

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment #103.

 

Commissioner John Turpin moved to approve Budget Ordinance Amendment #103.

 

Commissioner McHugh seconded and the motion carried unanimously.  

 

GENERAL GOVERNMENT – SENIOR SERVICES AND SOCIAL SERVICES- BUDGET ORDINANCE AMENDMENT #104

 

            Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #104, which is necessary to amend the General Fund to transfer funds from

 

DSS in Home Aide Services to Senior Services for transportation.  The appropriations are to

 

be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Senior Services

 

 

 

100.5860.440

Misc. Contractual Services

 

 

$3,500.00 

 

Social Services

 

 

 

100.5310.184

Professional Service-HCCBG

$3,500.00

 

 

 

 

$3,500.00

 

  $3,500.00

 

This will result in a net increase of $00.00 in the appropriations of the General Fund.

To provide the additional revenue for the above, the following revenues will be increased.

 

 

Account Number

REVENUES

 Decrease

 

 Increase

100.3301.369

NWPCOG-Transportation

 

 

$3,500.00 

100.3301.373

NWPCOG-HCCBG

$3,500.00

 

 

 

 

$3,500.00

 

  $3,500.00

 

            Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2005-06:

 

·         Transferring funds from DSS in Home Services to Senior Services transportation for HCCBG Grant.

 

Commissioner McHugh noted that there would not be a net increase in the

 

appropriations of the General Fund.  Finance Director Edwards acknowledged that was

 

a mistake on the budget ordinance amendment and that there would not be a net increase

 

in the appropriations of the General Fund.

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment  #104.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #104.

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – WALNUT COVE SENIOR CENTER- BUDGET ORDINANCE AMENDMENT #105

 

            Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #105, which is necessary to amend the Walnut Cove Senior Fund to transfer

 

funds for Road Runner High Speed Internet Services.  The appropriations are to

 

be changed as follows: 

 

Account

EXPENDITURES

 

 

 

Number

 

 Decrease

 

 Increase

 

Walnut Cove Senior Center

 

 

 

204.5861.321

Telephone

 

 

$1,000.00

204.5861.250

Auto Supplies

$1,000.00

 

 

 

 

$1,000.00

 

$1,000.00

This will result in a net increase of $00.00 in the appropriations of the General Fund.  

To provide the additional revenue for the above, the following revenues will be increased.

 

Finance Director Edwards noted that the following justification of the budget

 

ordinance amendment for fiscal year 2005-06:

 

·         This budget had been submitted prior to the high speed hook up

 

Chairman Inman entertained a motion to approve Budget Ordinance

 

Amendment  #105.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #105.

 

Commissioner Walker seconded the motion.  The Board discussed whether the Center

 

could be eligible for free cable service provided by the franchise agreement and if cable

 

is currently connected to the building.

 

            Commissioner Walker withdrew his second with Commissioner McHugh

 

withdrawing her motion for further information and consideration at the next meeting.

 

GENERAL GOVERNMENT – FINANCE - BUDGET ORDINANCE AMENDMENT #106

 

            Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #106, which is necessary to amend the General Fund to transfer lapsed salaries

 

and savings from departments for the fiscal year in the amount of $124,371.00.  The

 

appropriations are to be changed as follows: 

 

 

Account

EXPENDITURES

 

 

 

Number

 

 Decrease

 

 Increase

 

See Listing Below

$761,222.00

 

$636,851.00

 

 

$761,222.00

 

$636,851.00

 

This will result in a net decrease of $124,371.00 in the appropriations of the General Fund.  

To provide the additional revenue for the above, the following revenues will be decreased.

 

 

 

Account

REVENUES

 

 

 

Number

 

 Decrease

 

 Increase

 

See Listing Below

$381,496.00

 

$257,125.00

 

 

$381,496.00

 

$257,125.00

 

 

 

GOVERNING BODY

 INCREASE

 

 DECREASE

 

100.4110.000

SALARIES & WAGES

         5,000.00

 

 

 

100.4110.040

SPECIAL ACHIEVEMENT AWARD

 

 

          (7,500.00)

 

100.4110.112

RETIREE INSURANCE

         2,500.00

 

 

 

100.4110.260

DEPARTMENTAL SUPPLIES

           250.00

 

 

 

100.4110.311

TRAINING

 

 

          (2,200.00)

 

100.4110.340

PRINTING

 

 

             (250.00)

 

 

 

 

 

 

 

 

ADMINISTRATION

 

 

 

 

100.4120.000

SALARIES & WAGES

         6,600.00

 

 

 

100.4120.090

SOCIAL SECURITY

           550.00

 

 

 

100.4120.091

MEDICARE TAX

           130.00

 

 

 

100.4120.100

RETIREMENT

 

 

             (800.00)

 

100.4120.101

401K

 

 

             (240.00)

 

100.4120.110

GROUP INSURANCE

 

 

          (1,485.00)

 

100.4120.111

DENTAL INSURANCE

 

 

               (95.00)

 

100.4120.180

PROFESSIONAL SERVICES

         1,250.00

 

 

 

100.4120.310

TRAVEL

 

 

             (300.00)

 

100.4120.311

TRAINING

 

 

          (1,770.00)

 

100.4120.320

TELEPHONE

 

 

             (150.00)

 

100.4120.321

POSTAGE

 

 

             (600.00)

 

100.4120.340

PRINTING

           260.00

 

 

 

100.4120.350

MAINT. & REPAIRS EQUIPMENT

 

 

             (450.00)

 

100.4120.370

ADVERTISING

 

 

          (2,900.00)

 

 

 

 

 

 

 

 

FINANCE

 

 

 

 

100.4130.090

SOCIAL SECURITY

 

 

                (1.00)

 

100.4130.111

DENTAL INSURANCE

               1.00

 

 

 

100.4130.310

TRAVEL

 

 

             (100.00)

 

100.4130.311

TRAINING

 

 

             (500.00)

 

100.4130.320

TELEPHONE

 

 

             (300.00)

 

100.4130.340

PRINTING

 

 

          (1,000.00)

 

100.4130.440

MISC CONT SERVICES

 

 

          (4,000.00)

 

100.4130.510

EQUIPMENT

 

 

             (660.00)

 

 

 

 

 

 

 

 

PURCHASING

 

 

 

 

100.4131.111

DENTAL INSURANCE

             30.00

 

 

 

100.4131.310

TRAVEL

 

 

             (100.00)

 

100.4131.311

TRAINING

 

 

             (600.00)

 

100.4131.320

TELEPHONE

 

 

             (200.00)

 

100.4131.321

POSTAGE

 

 

             (200.00)

 

100.4131.350

MAINT. & REPAIRS EQUIPMENT

 

 

             (250.00)

 

100.4131.370

ADVERTISING

         1,000.00

 

 

 

 

 

 

 

 

 

 

TAX ADMINISTRATION

 

 

 

 

100.4140.000

SALARIES & WAGES

 

 

             (800.00)

 

100.4140.020

SALARIES & WAGES-PT

         1,800.00

 

 

 

100.4140.090

SOCIAL SECURITY

 

 

             (100.00)

 

100.4140.250

AUTO SUPPLIES

           200.00

 

 

 

100.4140.260

DEPARTMENTAL SUPPLIES

           300.00

 

 

 

100.4140.310

TRAVEL

 

 

             (900.00)

 

100.4140.311

TRAINING

 

 

          (1,000.00)

 

100.4140.320

TELEPHONE

 

 

          (1,000.00)

 

100.4140.321

POSTAGE

         8,500.00

 

 

 

100.4140.340

PRINTING

           160.00

 

 

 

100.4140.350

MAINT. & REPAIRS EQUIPMENT

 

 

             (500.00)

 

100.4140.370

ADVERTISING

 

 

             (775.00)

 

100.4140.390

TAX REFUNDS & SETTLEMENT

 

 

          (2,000.00)

 

100.4140.440

MISC. CONTRACTUAL SERVICES

 

 

          (4,000.00)

 

100.4140.511

EQUIPMENT NON CAPITALIZED

 

 

          (2,900.00)

 

 

 

 

 

 

 

 

MAPPING/GIS

 

 

 

 

100.4141.000

SALARIES & WAGES

 

 

             (500.00)

 

100.4141.020

SALARIES & WAGES PT

 

 

          (1,000.00)

 

100.4141.090

SOCIAL SECURITY

 

 

             (200.00)

 

100.4141.091

MEDICARE TAX

 

 

             (101.00)

 

100.4141.111

DENTAL INSURANCE

               1.00

 

 

 

100.4141.320

POSTAGE

             50.00

 

 

 

100.4141.311

TRAINING

 

 

             (600.00)

 

100.4141.350

MAINT. & REPAIRS EQUIPMENT

 

 

          (4,000.00)

 

 

 

 

 

 

 

 

LEGAL

 

 

 

 

100.4150.180

PROFESSIONAL SERVICES

 

 

        (10,000.00)

 

100.4150.260

DEPARTMENTAL SUPPLIES

 

 

             (300.00)

 

100.4150.311

TRAINING

 

 

             (500.00)

 

100.4150.321

POSTAGE

 

 

             (200.00)

 

100.4150.340

PRINTING

 

 

             (150.00)

 

 

 

 

 

 

 

 

SUPERIOR COURT

 

 

 

 

100.4160.330

UTILITIES

           800.00

 

 

 

100.4160.430

RENTAL OF EQUIPMENT

           250.00

 

 

 

100.4160.440

MISC CONTRACTUAL SERVICES

             95.00

 

 

 

100.4160.441

JUVENILE DETENTION

       13,000.00

 

 

 

 

 

 

 

 

 

 

ELECTIONS

 

 

 

 

100.4170.010

SALARIES & WAGES-OT

             50.00

 

 

 

100.4170.020

SALARIES & WAGES-PART TIME

 

 

             (400.00)

 

100.4170.310

TRAVEL

           100.00

 

 

 

100.4170.321

POSTAGE

 

 

          (1,500.00)

 

100.4170.340

PRINTING

 

 

          (7,500.00)

 

100.4170.350

MAINT. & REPAIRS EQUIPMENT

 

 

          (9,000.00)

 

100.4170.390

PRECINCT OFFICIALS

 

 

          (7,000.00)

 

100.4170.430

RENTAL OF BUILDINGS

 

 

             (300.00)

 

100.4170.490

DUES & SUBSCRIPTIONS

             50.00

 

 

 

100.4170.511

EQUIPMENT NON CAPITALIZED

           125.00

 

 

 

 

 

 

 

 

 

 

REGISTER OF DEEDS

 

 

 

 

100.4180.000

SALARIES & WAGES

 

 

          (1,800.00)

 

100.4180.020

SALARIES & WAGES-PART TIME

 

 

          (2,000.00)

 

100.4180.090

SOCIAL SECURITY

 

 

             (450.00)

 

100.4180.091

MEDICARE TAX

 

 

             (100.00)

 

100.4180.170

OTHER FRINGE SUPPLEMENTAL

           200.00

 

 

 

100.4180.321

POSTAGE

 

 

             (200.00)

 

100.4180.340

PRINTING

 

 

             (600.00)

 

 

 

 

 

 

 

 

PUBLIC BUILDINGS

 

 

 

 

100.4190.000

SALARIES & WAGES

 

 

          (4,900.00)

 

100.4190.090

SOCIAL SECURITY

 

 

             (350.00)

 

100.4190.091

MEDICARE TAX

 

 

             (175.00)

 

100.4190.100

RETIREMENT

 

 

             (225.00)

 

100.4190.101

401K

 

 

             (850.00)

 

100.4190.110

GROUP INSURANCE

 

 

             (600.00)

 

100.4190.111

DENTAL INSURANCE

 

 

               (65.00)

 

100.4190.250

AUTO SUPPLIES

 

 

             (800.00)

 

100.4190.260

DEPARTMENTAL SUPPLIES

         2,500.00

 

 

 

100.4190.310

TRAVEL

 

 

             (400.00)

 

100.4190.311

TRAINING

           700.00

 

 

 

100.4190.320

TELEPHONE

           200.00

 

 

 

100.4190.321

POSTAGE

             25.00

 

 

 

100.4190.330

UTILITIES

       45,000.00

 

 

 

100.4190.340

PRINTING

 

 

             (100.00)

 

100.4190.351

MAINT. & REPAIRS AUTO

 

 

          (1,000.00)

 

100.4190.352

MAINT. & REPAIRS BUILDINGS

           500.00

 

 

 

100.4190.430

RENTAL OF EQUIPMENT

         5,000.00

 

 

 

100.4190.440

MISC. CONTRACTUAL SERVICES

 

 

        (10,000.00)

 

100.4190.510

EQUIPMENT

 

 

          (1,050.00)

 

 

 

 

 

 

 

 

INFORMATION SYSTEMS

 

 

 

 

100.4210.000

SALARIES & WAGES

 

 

          (6,000.00)

 

100.4210.090

SOCIAL SECURITY

           475.00

 

 

 

100.4210.091

MEDICARE TAX

 

 

             (100.00)

 

100.4210.100

RETIREMENT

           165.00

 

 

 

100.4210.110

GROUP INSURANCE

 

 

             (550.00)

 

100.4210.111

DENTAL INSURANCE

 

 

               (50.00)

 

100.4210.310

TRAVEL

 

 

             (900.00)

 

100.4210.311

TRAINING

 

 

          (6,000.00)

 

100.4210.320

TELEPHONE

 

 

             (300.00)

 

100.4210.321

POSTAGE

 

 

             (200.00)

 

100.4210.340

PRINTING

           200.00

 

 

 

 

 

 

 

 

 

 

VEHICLE MAINTENANCE

 

 

 

 

100.4250.090

SOCIAL SECURITY

 

 

             (100.00)

 

100.4250.091

MEDICARE TAX

 

 

               (75.00)

 

100.4250.100

RETIREMENT

 

 

               (90.00)

 

100.4250.101

401K

 

 

             (150.00)

 

100.4250.310

TRAVEL

 

 

             (100.00)

 

100.4250.311

TRAINING

 

 

             (200.00)

 

100.4250.320

TELEPHONE

           700.00

 

 

 

100.4250.330

UTILITIES

           900.00

 

 

 

 

 

 

 

 

 

 

SHERIFF'S DEPARTMENT

 

 

 

 

100.4310.000

SALARIES & WAGES

 

 

        (15,000.00)

 

100.4310.040

SEPARATION ALLOWANCE

         2,425.00

 

 

 

100.4310.090

SOCIAL SECURITY

 

 

          (2,500.00)

 

100.4310.091

MEDICARE TAX

 

 

             (575.00)

 

100.4310.100

RETIREMENT

 

 

          (2,000.00)

 

100.4310.102

401K

 

 

          (1,250.00)

 

100.4310.100

GROUP INSURANCE

 

 

          (3,500.00)

 

100.4310.111

DENTAL INSURANCE

 

 

             (200.00)

 

100.4310.511

EQUIPMENT NON CAPITALIZED

       20,734.00

 

 

 

 

 

 

 

 

 

 

EQUIPMENT NON CAPITALIZED IS TO BE USED TO EQUIPMENT TO NEW VEHICLES

 

   WITH LIGHT BARS, SPEAKERS, PUSH BARS, SECURITY SCREENS AND ETC.

 

 

 

 

 

 

 

JAIL

 

 

 

 

100.4320.000

SALARIES & WAGES

         1,500.00

 

 

 

100.4320.020

SALARIES & WAGES-PART TIME

         5,500.00

 

 

 

100.4320.090

SOCIAL SECURITY

 

 

          (1,600.00)

 

100.4320.091

MEDICARE TAX

 

 

             (400.00)

 

100.4320.100

RETIREMENT