STATE OF NORTH CAROLINA                   )                    OFFICE OF THE COMMISSIONERS

                                                                        )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                  )                    DANBURY, NORTH CAROLINA

                                                                        )                    FEBRUARY 27, 2006

 

The Board of Commissioners of the County of Stokes, State of North Carolina, met for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan Memorial Building (Administrative Building) located in Danbury, North Carolina on Monday, February 27, 2006 at 7:00 pm with the following members present:

 

                                                Chairman Leon Inman

                                                                Vice-Chairman Joe Turpin

Commissioner Sandy McHugh

Commissioner John Turpin

                                                                Commissioner Jimmy Walker

 

                                                                County Personnel in Attendance:

                                                                Clerk to the Board/Interim County Manager Darlene Bullins

                                                                County Attorney Jonathan Jordan

                                                                Finance Director Julia Edwards

                                                                Tax Administrator Wren Carmichael

                                                                District Resource Director Tony Hill

Support Services Supervisor Danny Stovall

Emergency Services Director Monty Stevens

Paramedic Scott Brown

Paramedic Fred Lawson

DSS Jan Spencer

Planning Director David Sudderth

Health Director Don Moore

Capital Junior Palmer – Sheriff’s Department

 

Chairman Leon Inman called the meeting to order.

               

Commissioner Jimmy Walker delivered the invocation.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

Chairman Inman opened the meeting by inviting the citizens in attendance to join the Board with the Pledge of Allegiance.

 

GENERAL GOVERNMENT – GOVERNING BODY – NORTH STOKES MEN’S BASKETBALL TEAM

 

Commissioner Walker acknowledged the recent winning of the Sectional Finals By the North Stokes Men’s Varsity Basketball Team who will be playing this Thursday in the Regional competition.

 

GENERAL GOVERNMENT –GOVERNING BODY-APPROVAL OF MINUTES

 

Chairman Inman entertained a motion to approve or amend the minutes of the February 7th and February 13th meetings.

 

Clerk to the Board Darlene Bullins requested the following additional information be included with the Proposed Walnut Cove Library Project in the minutes of February 13th:

 

·         Pledges = Approximately $210,519.75

·         Miscellaneous Revenue = $7,842.35

·         Shortfall without the contingency = $128,352.31

 

Commissioner John Turpin moved to approve the minutes of the February 7th and February 13th meetings.  Commissioner Walker seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

 

There were no public comments:

 

GENERAL GOVERNMENT – ADMINISTRATION – SPECIAL ACHIEVEMENT AWARDS PRESENTATION

 

Interim County Manager Darlene Bullins presented the following Special Achievement Awards: (EMS Director Monty Stevens assisted with the presentation to Paramedics Scott Brown and Fred Lawson)

 

Paramedic Scott Brown

Paramedic Scott Brown was a member of a two-man team that participated and won this years’ (2005) NC Paramedic Competition.  Teams are judged on professionalism; to include areas of appearance and attire, communications, organization, patient rapport, conduct, and attitude.  Scott spent countless of hours, both on the clock and off the clock preparing for this competition, which prepare his team for the competition, but also improved the quality of care that they deliver to the citizens of Stokes County.  To win this competition is such an honor and privilege and brings a great deal of positive recognition to the individuals, to the service, and to the County.

 

Paramedic Fred Lawson

Paramedic Fred Lawson was a member of a two-man team that participated and won this years’ (2005) NC Paramedic Competition.  Teams are judged on professionalism; to include areas of appearance and attire, communications, organization, patient rapport, conduct, and attitude.  Fred spent countless of hours, both on the clock and off the clock preparing for this competition, which prepare his team for the competition, but also improved the quality of care that they deliver to the citizens of Stokes County.  To win this competition is such an honor and privilege and brings a great deal of positive recognition to the individuals, to the service, and to the County.

 

Emergency Services Director Monty Stevens

EMS/EM Director Monty Stevens demonstrated extraordinary leadership and initiative by sponsoring the first ever Stokes County EMS Holiday Banquet to honor EMS personnel for outstanding job performance, dedication, teamwork, and leadership. Monty included staff participation to select: Departmental Citations, Director’s Awards, Rookie of the Year, Employee of the Year, and Paramedic of the Year Award in honor of Dr. Bob Glatz- previous Medical Director for Stokes EMS.  The banquet was intended to recognize outstanding employees, improve morale, and publicly express appreciation for hard work and dedication, and most of all to promote department unity.  By initiating, organizing, and conducting the first annual EMS Awards Banquet, (without the use of any County funding) Monty clearly demonstrated his professionalism and dedication to the continuous improvement of the County EMS.

 

The Board congratulated Paramedics Brown and Lawson for being named NC Paramedics of the Year.  The Board expressed their appreciation to Paramedics Brown and Lawson for their dedication and hard work.

           

The Broad expressed their appreciation to EMS Director Monty Stevens for his continuous dedication to improve EMS services for the citizens of Stokes County.

 

GENERAL GOVERNMENT – TAX ADMINISTRATION REPORT

 

Tax Administrator Wren Carmichael presented the following Real and Personal Property Tax Releases in the amount of $491.53:

               

Vicky Mabe Goins

 

 $         491.53

 

Chairman Inman entertained a motion to approve or deny the Real and Personal Property Tax Release Requests in the amount of $491.53.

 

Commissioner John Turpin moved to approve the Real and Personal Property Tax Release Request in the amount of $491.53. 

 

Commissioner McHugh seconded and the  motion carried unanimously.

 

Tax Administrator Wren Carmichael requested the approval of the following dates for 2006 Board of E & R meetings:

 

·         Monday, April 3, 2006 (6:00 – 9:00 pm)

·         Tuesday, April 18, 2006 (6:00 – 9:00 pm)

 

The Board discussed the submitted dates for E & R meetings.

 

Commissioner John Turpin moved to approve the following dates for 2006 E & R meetings:

 

·         Monday, April 3, 2006 (6:00 – 9:00 pm)

·         Tuesday, April 11, 2006 (6:00 – 9:00 pm)

 

Commissioner McHugh seconded and the motion carried unanimously.  

Tax Administrator Carmichael noted that the new software and hardware program was underway and should be completed by June 30, 2006.

 

GENERAL GOVERNMENT – DISTRICT RESOURCE CENTER – PROPOSED DISTRICT RESOURCE FUNDING APPLICATION – FISCAL YEAR 2006-07

 

District Resource Director Tony Hill presented the Criminal Justice Partnership Program Application for Continuation of Implementation Program for F/Y 2006-07. 

 

Director Hill noted that the requested CJPP Funding in the amount of $68,142 would be used to support 100% of substance abuse treatment and partial staffing and operational costs associated with the District Resource Center (DRC).  The local CJPP Board approved the application on February 15, 2006.

 

Director Hill requested the Board’s approval for submission of the CJPP Application for State funding.

 

The Board discussed the current programs being administered by the District Resource Center, which provides valuable service and savings to the citizens of Stokes County. 

 

The Board also commended Director Hill regarding the landscaping services provided by DRC’s programs to the County, which saves funding and valuable man-hours.

 

Chairman Inman entertained a motion to approve or deny the CJPP Application for fiscal year 2006-07.

 

Commissioner Walker moved to approve the submission of the Criminal Justice Partnership Program Application for Continuation of Implementation Program for F/Y 2006-07. 

 

Commissioner McHugh seconded and the motion carried unanimously.

 

(A copy of the Criminal Justice Partnership Program Application for Continuation of Implementation Program for F/Y 2006-07 will be retained by the Clerk to the Board and DRC)

 

GENERAL GOVERNMENT – PLANNING - PROPOSED AMENDED CONTRACT – CENTER FOR MUNICIPAL SOLUTIONS

 

Planning Director David Sudderth presented the amended contractual agreement with the Center for Municipal Solutions (formerly Monroe Telecommunications) as requested by the Board.

 

Director Sudderth noted the following regarding the proposed contract:

 

·         Change - Company name – Center for Municipal Solutions

·         Addition -  Lease Negotiation Services

·         Contract automatically renews every three years unless one of the parties request termination

·         No Change in rates

·         Proposed amended contract reviewed and approved by County Attorney Jonathan Jordan

 

The Board discussed the proposed amendments to the current contract – Center for Municipal Solutions.

 

Chairman Inman entertained a motion to approve the amended contract with Center for Municipal Solutions

 

Commissioner McHugh moved to approve the amended contract with Center for Municipal Solutions. 

 

Commissioner Walker seconded and the motion carried unanimously.

 

 (a copy of the amended contract will be retained by the Clerk to the Board and the Planning Department)

 

GENERAL GOVERNMENT – DSS/HEALTH – COMMUNITY CHILD PROTECTION TEAM AND CHILD FATALITY PREVENTION TEAM – ANNUAL REPORTS

 

DSS Director Jan Spencer presented the annual report for the Stokes County Community Child Protection Team (CCPT)

 

                Director Spencer noted the following:

 

·         Stokes County CCPT met six times in 2005

·         CCPT advocates for system improvements and needed resources where gaps and deficiencies may exit

·         Deficiencies noted:

o        Lack of parent skills training beginning in elementary schools referencing family relationships, morals, and ethics

o        Few group homes in the areas for mothers and their infants

o        Transportation remains a challenge

               

Director Spencer presented the following CCPT recommendation for appointments to the Team for the Board’s consideration:

 

·         Cindy White – Sheriff’s Dept.- to replace Randy Joyce

·         Angela Grubb – SCAN – to replace Sharon Conrad

           

Commissioner McHugh nominated the following to serve on the CCPTeam:

 

·         Cindy White – Sheriff’s Dept.- to replace Randy Joyce

·         Angela Grubb – SCAN – to replace Sharon Conrad

 

Nominations can be considered at the March 13th meeting.

 

The Board expressed their appreciation to the CCPTeam for their dedicated service to the children of Stokes County.

 

Health Director Don Moore presented the annual report for the Stokes County Child Fatality Prevention Team.

 

                Director Moore noted the following:

 

·         Team reviewed 7 fatalities

·         Two deaths resulted from motor vehicle accidents

·         One death resulted from ATV accident

·         Stokes Family Health Center’s Family Care Coordination Program has employees who are certified by the State Highway Patrol to check child safety seats for proper installation

·         Car seats distributed to all families who participate in the parenting classes offered by the Health Center

·         Current project is to purchase smoke detector and fire extinguishers for interested families who are in need of these items.

 

Director Moore concluded that the Stokes County Child Fatality Prevention Team remains committed to the prevention of child death.

 

The Board expressed their appreciation to the Child Fatality Prevention Team.

 

GENERAL GOVERNMENT – HEALTH DEPARTMENT – PROPOSED PERSONNEL ACTIONS

 

Health Director Don Moore presented the following proposed personnel actions which were approved by the Board of Health on February 15, 2006:

 

 

 

Action                                                                                              Grade               

 

Nutritionist II (WIC Director)                                                                            68                           $27,864

Requesting – hiring salary                                                                                             same grade                                        $30,000

 

 

Reclassification

Central Piedmont Access II Coordinator (PHN I)                                   70                           $31,644

                or

Central Piedmont Access II Coordinator (Social Worker III)               69                           $28,979

 

Addition to the Salary Classification

Physician Extender II (Contract)   current grade                                      77                           $37.50/Hr

                to

Physician Extender III                                                                                                      81          

Requesting $65,000 – hiring salary

 

 

Director Moore noted the following regarding the requested personnel actions:

 

·         Enhance recruiting

·         Provide more services to the citizens of Stokes County

·         To expand services to the King area

 

Director Moore explained the following regarding each action:

 

                Nutritionist II (WIC Director)

·         Federally funded with no County funding

·         Use a Nutritionist II instead of a III – cost savings

·         Approved by WIC officials

·         Request to hire at $30,000 instead of $27,864

 

Reclassification- PHN I to Social Worker III

·         Funded solely by Medicaid reimbursement

·         Funding savings – lower classification 70 to 69

·         Approved by Central Piedmont Access II

 

Addition to the Salary Classification (Physician Extender III)

·         Funding savings

·         Request to hire at $65,000

·         Position will have supervisory duties

·         Caseloads increased from 60 to 160 patients a week-increase in revenue

 

The Board discussed Director Moore’s personnel action requests.

 

Chairman Inman entertained a motion to approve or deny the proposed personnel

actions submitted by Health Director Don Moore.

 

Commissioner McHugh moved to approve the submitted personnel actions submitted by Health Director Moore. 

 

Commissioner Walker seconded and the motion carried (4-1) with Vice Chairman Joe Turpin voting against the motion.

 

GENERAL GOVERNMENT – E911-COMMUNICATIONS – PROPOSED CONTRACT – CORNERSTONE TOWER

 

Support Services Supervisor Danny Stovall requested the Board’s approval for the proposed Cornerstone Tower contract, which pertains to the County, owned emergency radio communication equipment located on Sauratown Mountain. 

 

Mr. Stovall noted the following:

 

·         Previous two years’ cost for tower space rental was included in our original radio project and paid by RCS Communication.

·         Proposed contract reviewed and approved by County Attorney Jonathan Jordan

·         Contract period –two years

·         Contract amount - $600 per month

 

The Board discussed the proposed contract with Cornerstone Tower.

 

Chairman Inman entertained a motion to approve the submitted Cornerstone Tower contract.

 

Commissioner McHugh moved to approve the submitted Cornerstone Tower contract.  

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

(a copy of the Cornerstone Tower contract will be retained by the Clerk to the Board and Support Services Supervisor Danny Stovall)

 

 

GENERAL GOVERNMENT – PURCHASING- SALE OF FORECLOSED PROPERTY

 

Support Services Supervisor Danny Stovall presented a bid from Mr. Michael Morehead, (dated 2-7-06) to purchase tax parcel number 6947-00-47-4709, (1-lot, Deed Book 539/Page 1548) in the amount of $500.00.

 

Mr. Stovall noted the following amount outstanding as of February 20, 2006:

 

·         Legal Fees                 $814.62

·         Taxes                       $219.17

·         Interest                     $116.22

·         Total Outstanding $1,150.01

 

Mr. Stovall concluded the sale would be conducted in accordance with NC General Statute 105-376, 153A-176, 160A269, upset bids, if accepted by the Board.

 

The Board discussed the submitted bid regarding the outstanding amount of $1,150.01.

 

Commissioner John Turpin moved to deny the $500 bid for the sale of tax foreclosed property parcel number 6947-00-47-4709. 

 

Commissioner McHugh seconded and the motion carried unanimously.

           

Commissioner John Turpin suggested that the instruction process for selling of tax foreclosed property be listed on the County’s website.

 

Commissioner John Turpin requested information regarding a tax foreclosed parcel listed on the County’s website that apparently had residents living on the property.

 

County Attorney Jonathan Jordan noted that the information regarding that particular parcel was currently under investigation.

 

GENERAL GOVERNMENT – PURCHASING – SALE OF SURPLUS VEHICLE

 

Support Services Supervisor Danny Stovall presented a $100 offer from Mr. Nick Huff, Pinnacle, NC for the purchase of an old military 2-½ ton vehicle that is currently located at the Landfill.

 

Mr. Stovall noted the following regarding the sale of the old military vehicle:

 

·         Been located at the Landfill since around 1985

·         No title available

·         To be removed by the bidder

·         Upset bid process will be followed

·         To be sold as is

·         To be sold for parts only

 

Mr. Stovall requested the approval of the submitted Resolution Authorizing Sale By Upset Procedure (NCGS 160A-269).

 

Resolution authorizing sale by upset bid procedure

(N.C.G.S. 153A-176 & N.C.G.S. 160A-266; 269)

 

 

WHEREAS, There is an old 2 ½ ton military truck located at the Stokes County Landfill, 2015 Sizemore Road, Germanton, North Carolina and this vehicle is of no value to the County, and has become surplus and;

 

WHEREAS, North Carolina General Statute, 153A-176, 160A-266 and 160A-269 permits the County to sell such property by upset bids, upon authorization by the Board of Commissioners at a regular meeting; and

 

WHEREAS, the Board of Commissioners is convened in a regular meeting;

THEREFORE, THE BOARD OF COMMISSIONERS OF STOKES COUNTY RESOLVES THAT:

 

  1. The Board of Commissioners authorizes the Support Services Supervisor to proceed with selling the following item of surplus property via the upset bid procedure as stated in North Carolina General Statute 160A-269:

 

    1. 2½-ton military truck to be sold “as is” for parts only with no title transferring to new owner.

  

Adopted this the 27th day of February 2006.

 

 

 __________________________                     ________________________                

Clerk to the Board                                                           Chairman

 

The Board discussed the bid submitted by Mr. Huff.

 

Commissioner Walker moved to accept the $100 offer for the sale of an old military 2-½ ton vehicle by the upset bid process. 

 

Commissioner John Turpin seconded and the motion carried (4-1) with Vice Chairman Joe Turpin voting against the motion.

 

GENERAL GOVERNMENT –  PLANNING -APPOINTMENT/RE-APPOINTMENTS

 

Chairman Inman presented the following names that were nominated at the February 13th for consideration to serve on the Planning Board of Adjustments:

 

·         Jake Oakley                      Term to expire March 1, 2006

·         Don Lester                        Term to expire March 1, 2006

·         Carl Hill                            Term to expire March 1, 2006

·         Matthew Robbins               Term to expire March 1, 2006

(alternate)                

 

Commissioner McHugh moved to appoint the following to serve on the Planning- Board of Adjustments contingent that Mr. Matthew Robbins is currently residing in Stokes County.

 

·         Jake Oakley                      Term to expire March 1, 2006

·         Don Lester                        Term to expire March 1, 2006

·         Carl Hill                            Term to expire March 1, 2006

·         Matthew Robbins                    Term to expire March 1, 2006

(alternate)                

 

 Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –  YVEDDI - APPOINTMENTS

 

Chairman Inman presented the following YVEDDI recommendations for a Commissioner and one Alternate to serve for a three-year term ending April 2009:

 

·         Commissioner appointment – Commissioner Jimmy Walker

(Current representative)

·         Alternate appointment – Ms. Vickie Jessup – Westfield, NC  27053

 

 

Commissioner McHugh nominated Commissioner Walker and Ms. Vickie Jessup (alternate) to serve on the YVEDDI – Board of Directors.

 

                Nominations can be considered at the March 13th meeting.

 

GENERAL GOVERNMENT – REGISTER OF DEEDS - BUDGET ORDINANCE

AMENDMENT #69

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #69, which is necessary to amend the General Fund and Capital Reserve Fund to transfer funds for the conversion of photostat to digit image volumes 136-195.  The conversion is funded by the technology funds reserved for the Register of Deeds. The

 

appropriations are to be as follows: 

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Register of Deeds

 

 

 

 

100.4180.440

 

Misc. Contractual Services

 

 

 

$28,973.00

 

 

 

 

 

 

$28,973.00

 

 

Capital Reserve Fund

 

 

 

 

201.4180.025

 

Register Of Deeds

 

$28,973.00

 

 

201.9810.000

 

Transfer to General Fund

 

 

 

$28,973.00

 

 

 

 

$28,973.00

 

$28,973.00

 

This will result in a net increase of $28,973.00 in the appropriations of the General Fund.

To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3892.960

 

Transfer from Capital Reserve

 

 

 

$28,973.00

 

 

 

 

 

 

$28,973.00

               

Finance Director Edwards noted that the following justification of the budget ordinance amendment for fiscal year 2005-06:

 

·         Project funded by technology fund in Capital Reserve Fund for Register of Deeds

 

Chairman Inman entertained a motion to approve Budget Ordinance Amendment #69.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #69.

 

Commissioner John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – PUBLIC BUILDINGS - BUDGET ORDINANCE

AMENDMENT #70

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #70, which is necessary to amend the General Fund to transfer funds to purchase materials for the repair/replacement of county/state road signs.  The appropriations are to be changed as follows: 

 

Account

EXPENDITURES

 

 

 

Number

 

 Decrease

 

 Increase

 

Public Buildings

 

 

 

100.4190.240

Mis. Contractual Services –Road Signs

 

 

$1,000.00

100.4190.440

Mis. Contractual Services

$1,000.00

 

 

 

 

$1,000.00

 

$1,000.00

 

This will result in a net increase of $00.00 in the appropriations of the General Fund.  

               

Finance Director Edwards noted that the following justification of the budget ordinance amendment for fiscal year 2005-06:

 

·         Additional funds needed for the repairs/replacement of signs

 

Chairman Inman entertained a motion to approve Budget Ordinance Amendment  #70.

 

Vice Chairman Joe Turpin moved to approve Budget Ordinance Amendment #70.

 

Commissioner John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – JAIL - BUDGET ORDINANCE

AMENDMENT #71

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #71, which is necessary to amend the General Fund to transfer funds to purchase a new computer to replace an old computer.  The appropriations are to be 

 

as follows: 

 

Account

EXPENDITURES

 

 

 

Number

 

 Decrease

 

 Increase

 

Jail

 

 

 

100.4320.311

Training

$1,400.00

 

 

100.4320.511

Equipment – Non Capitalized

 

 

$1,400.00

 

 

$1,400.00

 

$1,400.00

 

This will result in a net increase of $00.00 in the appropriations of the General Fund.  

               

Finance Director Edwards noted that the following justification of the budget ordinance amendment for fiscal year 2005-06:

 

·         To replace a computer that has been locking up for the past two weeks.  The computer stores the timekeeping records that verify officers’ rounds.

 

Chairman Inman entertained a motion to approve Budget Ordinance Amendment  #71.

 

Vice Chairman Joe Turpin moved to approve Budget Ordinance Amendment #71.

 

Commissioner McHugh seconded and the motion carried unanimously.

               

GENERAL GOVERNMENT –  WALNUT COVE SENIOR CENTER- BUDGET ORDINANCE AMENDMENT #72

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #72, which is necessary to amend the Walnut Cove Senior Fund to appropriate a Grass Roots Grant awarded to the Senior Center for art programs.  The appropriations are to be changed as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Walnut Cove Senior Center

 

 

 

204.5861.180

Professional Services

 

 

 $354.00

 

 

 

 

  $354.00

 

This will result in a net increase of $354.00 in the appropriations of the Walnut Cove Senior Center Fund. To provide the additional revenue for the above, the following revenues will be increased.

Account Number

          REVENUES

 Decrease

 

 Increase

204.3586.453

Walnut Cove Senior Center

 

 

$354.00

 

 

 

 

$ 354.00

Finance Director Edwards noted that the following justification of the budget ordinance amendment for fiscal year 2005-06:

 

·         Walnut Cove Senior Center was awarded a grant from the Grass Roots

 for art programs.

 

Chairman Inman entertained a motion to approve Budget Ordinance Amendment  #72.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #72.

 

Commissioner John Turpin seconded the motion.  

 

Commissioner John Turpin requested information regarding grants being approved for the Center by the Stokes County Arts Council. 

 

The Board discussed the appropriation of funding by the Stokes County Arts Council to another County department - the Walnut Cove Senior Center.

 

Commissioner McHugh withdrew her motion until clarification was provided regarding the grant being awarded to another county department by the Stokes County Arts Council. 

 

Commissioner John Turpin withdrew his second to the motion.

 

Chairman Inman requested that additional information regarding the Arts Council awarding the grant to the Walnut Cove Senior Center be presented at the next meeting.

 

GENERAL GOVERNMENT –  ENVIRONMENTAL HEALTH- BUDGET ORDINANCE AMENDMENT #73

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #73, which is necessary to amend the General Fund to appropriate additional funds for food and lodging inspections.  The appropriations are

to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Environmental Health

 

 

 

100.5192.260

Departmental Supplies

 

 

 $2,007.00

 

 

 

 

  $2,007.00

 

This will result in a net increase of $2,007.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

          REVENUES

 Decrease

 

 Increase

100.3301.234

Food and Lodging

 

 

$2,007.00

 

 

 

 

$2,007.00

 

Finance Director Edwards noted that the following justification of the budget ordinance amendment for fiscal year 2005-06:

 

·         Additional funds from state for food and lodging inspections

 

Chairman Inman entertained a motion to approve Budget Ordinance Amendment  #73.

 

Commissioner John Turpin moved to approve Budget Ordinance Amendment #73.

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – HEALTH DEPARTMENT - BUDGET ORDINANCE

AMENDMENT #74

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #74, which is necessary to amend the General Fund to appropriate additional Health Promotion Funds for salaries, Family Planning Funds for supplies for women’s health program, Immunization funds for purchase of computer, Bioterrorism funds for other

equipment for project and transfer funds Carolina Access to purchase a computer. The appropriations are to be as follows: 

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Health Department

 

 

 

 

100.5100.000

 

Salaries and Wages

 

 

 

$8,005.00

100.5100.230

 

Medical Supplies

 

 

 

$5,691.00

100.5100.511

 

Equipment – Non - Capitalized

 

 

 

$9,085.00

 

 

 

 

 

 

$22,781.00

 

This will result in a net increase of $22,781.00 in the appropriations of the General Fund.

To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.267

 

Health Promotions

 

 

 

$10,505.00

100.3301.247

 

Family Planning

 

 

 

$5,691.00

100.3301.255

 

Bioterrorism

 

 

 

$5,000.00

100.3301.229

 

Immunizations AP Grant

 

 

 

$1,585.00

 

 

 

 

 

 

$22,781.00

               

Finance Director Edwards noted that the following justification of the budget ordinance amendment for fiscal year 2005-06:

 

·         Additional funds received for Health Promotions, Family Planning, Bioterrorism, and Immunization

 

Chairman Inman entertained a motion to approve Budget Ordinance Amendment #74.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #74.

 

Commissioner Walker seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – EMERGENCY COMMUNICATIONS- BUDGET ORDINANCE AMENDMENT #75

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #75, which is necessary to amend the General Fund to transfer funds for the lease of space on Cornerstone Tower LLP Tower.  The  appropriations are to be  as follows: 

 

Account

EXPENDITURES

 

 

 

Number

 

 Decrease

 

 Increase

 

Emergency Communications

 

 

 

100.4325.430

Rental of Equipment

 

 

$6,250.00

100.9910.000

Contingency

$6,250.00

 

 

 

 

$6,250.00

 

$6,250.00

 

This will result in a net increase of $00.00 in the appropriations of the General Fund.  

               

Finance Director Edwards noted that the following justification of the budget ordinance amendment for fiscal year 2005-06:

 

·         Per lease agreement.

 

Chairman Inman entertained a motion to approve Budget Ordinance Amendment  #75.

 

Vice Chairman Joe Turpin moved to approve Budget Ordinance Amendment #75.

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –  STOKES COUNTY SCHOOLS- BUDGET ORDINANCE AMENDMENT #76

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #76, which is necessary to amend the General Fund to un-appropriate Public School Capital Funds for the 2004-05 roofing projects.  The only roofing project not completed was the South Stokes Band Building due to costs.  The appropriations are to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Schools

 

 

 

100.5912.001

Public School Capital Building Fund

 $2,067.00

 

 

 

 

  $2,067.00

 

 

 

This will result in a net decrease of $2,067.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be decreased.

 

Account Number

          REVENUES

 Decrease

 

 Increase

100.3328.000

Public School Capital Building Fund

$2,067.00

 

 

 

 

$2,067.00

 

 

 

Finance Director Edwards noted that the following justification of the budget  ordinance amendment for fiscal year 2005-06:

 

·         The completion of the 2004-05 roofing projects with $2,067 being unallocated due to the South Stokes Band Building not being funded due to costs.

 

Chairman Inman entertained a motion to approve Budget Ordinance Amendment  #76.

 

Commissioner John Turpin moved to approve Budget Ordinance Amendment #76.

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –  SHERIFF’S DEPARTMENT- BUDGET ORDINANCE AMENDMENT #77

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #77, which is necessary to amend the General Fund to appropriate calendar funds to purchase a canine with training to be used in narcotic detection and man-tracking/trailing.  The appropriations are to be as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Sheriff’s Department

 

 

 

100.4310.260

Departmental Supplies

 

 

 $4,000.00

 

 

 

 

  $4,000.00

 

This will result in a net increase of $4,000.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

          REVENUES

 Decrease

 

 Increase

100.3839.001

Sheriff’s Dept-Miscellaneous

 

 

$4,000.00

 

 

 

 

$4,000.00

 

Finance Director Edwards noted that the following justification of the budget ordinance amendment for fiscal year 2005-06:

 

·         On 2-24-2006, Sheriff Mike Joyce requested to use calendar funds to purchase a canine along with handler training.

 

Captain Junior Palmer – Sheriff’s Department presented additional information regarding the type dog being considered, training involved, and no County Funding being allocated - calendar funds being used.

 

Chairman Inman entertained a motion to approve Budget Ordinance Amendment  #77.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #77.

 

Commissioner John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – FINANCE DEPARTMENT – AUDIT

 

Finance Director Julia Edwards informed the Board (as requested) that Dixon Hughes who performed the Fiscal Year 04/05 audit would not be able to negotiate for another year of service without bidding.  Ms. Edwards had contacted Mr. Randy Brodd in hopes of saving funding for the 05/06 audit.

 

GENERAL GOVERNMENT – FINANCE DEPARTMENT – CREDIT CARD SERVICES

 

Finance Director Julia Edwards informed the Board that RFPs for the credit card service would be send out shortly and would be included in the 06/07 budget process.

 

GENERAL GOVERNMENT – ADMINISTRATION – SIGNAGE FOR THE RONALD WILSON REAGAN MEMORIAL BUILDING

 

Interim County Manager Darlene Bullins requested direction from the Board regarding signage for the Ronald Wilson Reagan Memorial Building.  Ms. Bullins noted that private donations in the amount $613.97 had been received.

 

The Board directed Ms. Bullins and Support Services Supervisor Danny Stovall to present proposals for lettering and a small monument with either a plaque or lettering to be placed in front of the building.

 

GENERAL GOVERNMENT – ADMINISTRATION – KATRINA EVACUEES

 

Interim County Manager Darlene Bullins informed the Board that the funding for Katrina Evacuees from Governor Easley’s office (private donations) had been received by the County and that applications are currently being accepted by DSS Jan Spencer until Friday, March 24, 2006 -5:00 pm. 

 

Ms. Bullins also noted that the Stokes News would be running an article regarding the application process in the upcoming edition.

 

GENERAL GOVERNMENT – ADMINISTRATION – PROPOSED BUDGET CALENDAR FOR FISCAL YEAR 06/07

 

Interim County Manager Darlene Bullins presented the proposed budget calendar for fiscal year 06/07. 

 

Chairman Inman requested Board members to review their calendars for possible work session dates. 

 

The proposed budget calendar will be discussed further at the March 13th meeting.

 

Ms. Bullins requested the Board select proposed dates for the special sessions in March regarding Mental Health Issues and Economic Development.

 

The Board unanimously agreed on the following proposed dates for either topic:

 

·         Monday, March 20, 2006 - 5:30 pm (Commissioners’ Chambers)

·         Wednesday, March 22, 2006 – 5:30 pm (Commissioners’ Chambers)

 

Chairman Inman directed Ms. Bullins to contact CenterPoint regarding either date for discussion of Mental Health Issues and schedule Economic Development for the other date.

 

GENERAL GOVERNMENT – GOVERNING BODY – SECURITY ISSUES –INFORMATION SYSTEMS DEPARTMENT

 

Vice Chairman Joe Turpin expressed concerns regarding possible security issues in Information Systems.    Vice Chairman Joe Turpin requested information regarding employees’ access capability, which should be housed by a third party administrator for safekeeping.

 

Vice Chairman Joe Turpin requested Clerk to the Board Darlene Bullins to have Information Technology Director Dianna Fulp update the Board on the county’s current policies regarding this issue.

 

GENERAL GOVERNMENT – GOVERNING BODY – PIEDMONT AUTHORITY

REGIONAL TRANSPORTATION (PART)

 

Chairman Inman informed the Board that the City of King would be considering Central Park as a parking area for PART. 

 

Commissioner John Turpin suggested that Chairman Inman, Brent McKinney-PART, and City Manager Scott Buffkin schedule a meeting to further discuss the proposal. 

 

Commissioner Walker suggested using a back up parking lot when an event was scheduled at Central Park. 

 

Clerk to the Board Darlene Bullins noted that the County had received several calls regarding the recent news article –

Stokes County Joining PART.

 

GENERAL GOVERNMENT – GOVERNING BODY – TOLL FREE NUMBERS

 

Commissioner Walker noted the recent information from Clerk to the Board Darlene Bullins (submitted by Support Services Supervisor Danny Stovall) regarding the use of the toll free numbers.

 

Support Services Supervisor Danny Stovall stated that the County was in the processing of bidding out telephone services and requested if the Board would like to see cost information regarding adding additional toll free numbers.

 

The Board directed Mr. Stovall to obtain and present additional call volume usage information and to include the addition of toll free lines to the bid proposal.

 

GENERAL GOVERNMENT – GOVERNING BODY – FEES AND BENEFITS FOR

COUNTY COMMISSIONERS

 

Commissioner John Turpin presented information from Budget Director Dennis Thompson regarding Surry County’s schedule of fees and benefits for County Commissioners for the Board’s information.

 

GENERAL GOVERNMENT – GOVERNING BODY – STOKES COUNTY VOLUNTEER RECEPTION

 

Clerk to the Board Darlene Bullins presented information regarding the upcoming Stokes County Volunteer Reception.  Ms. Barbara Watkins had informed Ms. Bullins that the Interagency Council had proposed to have a volunteer picnic at Hanging Rock State Park (large shelter) on Monday, April 24, 2006 at 5:00 p.m.  Ms. Watkins had requested if the Board had any issues regarding the time or location.

 

The Board had no issues with either the time or location of the volunteer picnic.

 

GENERAL GOVERNMENT – GOVERNING BODY – PROPOSED RESOLUTION –SUPPORT OF NAMING THE SEVEN ISLAND BRIDGE – BROTHER OLEN KING SEVEN ISLAND BRIDGE

 

Commissioner McHugh presented a proposed Resolution in Support of Naming the Seven Island Bridge the Brother Olen King Seven Island Bridge. 

 

Commissioner McHugh read the following proposed Resolution:

 

                                                        STOKES COUNTY BOARD OF COMMISSIONERS

RESOLUTION BY THE BOARD OF COMMISSIONERS
IN SUPPORT OF NAMING THE SEVEN ISLAND BRIDGE

BROTHER OLEN KING SEVEN ISLAND BRIDGE

 

WHEREAS, the Board of Commissioners for the County of Stokes desires to acknowledge the importance of THE WORK BROTHER OLEN KING HAS DONE FOR YOUNG PEOPLE AND THE COMMUNITY AROUND THE SEVEN ISLAND BRIDGE; and

 

WHEREAS, the Board further desires to recognize and affirm the CONTRIBUTIONS BROTHER OLEN KING HAS MADE TO the citizens of Danbury and the surrounding area; and

 

WHEREAS, BROTHER OLEN KING WAS one of the people who were INSTRUMENTAL IN THE EFFORTS TO SAVE THE SEVEN ISLAND BRIDGE; and

 

WHEREAS, Brother King has dedicated his life to God and boys who need a 2nd chance; now

THEREFORE, BE IT RESOLVED, that the Board of Commissioners for the County of Stokes does hereby name the new bridge the Brother Olen King Seven Island Bridge.

ADOPTED BY THE STOKES COUNTY BOARD OF COMMISSIONERS this 27th day of February 2006.

                                                                                                         _________________________________              

                                                                                                           J. Leon Inman, Chairman

______________________________

Darlene Bullins, Clerk to the Board

 

 

The Board discussed the proposed Resolution renaming the Seven Island Bridge.

 

Commissioner McHugh moved to approve the submitted Resolution in Support of  Naming the Seven Island Bridge the Brother Olen King Seven Island Bridge. 

 

Commissioner John Turpin seconded the motion.

 

Commissioner Walker expressed concerns regarding the naming of any bridge, building, etc. 

 

The motion carried unanimously.

 

GENERAL GOVERNMENT – ELECTIONS – SPACE ISSUE

 

Interim County Manager Darlene Bullins informed the Board of additional space that had been found and allocated to Elections for One-Stop Voting and the storage of the new voting machines scheduled to be delivered within the next two weeks.  Information had also been received from the State that old voting machines that have been de-certified could be

declared as surplus.

 

CLOSED SESSION

 

Chairman Inman entertained a motion to enter Closed Session for the following:

               

 

 

·         To consult with the Attorney employed or retained by the Public Body in Order to preserve the attorney-client privilege between the Attorney and the Public Body, which privilege is hereby acknowledged, and take consider and give instructions to an attorney concerning the handing or settlement of a claim judicial action, mediation, arbitration, or administrative procedure pursuant to G.S. 143-318.11(3).

 

Commissioner John Turpin moved to enter into Closed Session for the following:

 

 

 

·         To consult with the Attorney employed or retained by the Public Body in Order to preserve the attorney-client privilege between the Attorney and the Public Body, which privilege is hereby acknowledged, and take consider and give instructions to an attorney concerning the handing or settlement of a claim judicial action, mediation, arbitration, or administrative procedure pursuant to G.S. 143-318.11(3).

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

The Board entered back into the regular session of February 27th meeting.

 

GENERAL GOVERNMENT – GOVERNING BODY – PUBLIC HEARING

 

Commissioner McHugh moved to approve a Public Hearing on Monday, March 13, 2006 at 7:05 pm for Contracting to Make a Grant to KobeWieland Copper Products, LLC.Vice .

 

Chairman Joe Turpin seconded and the motion carried unanimously.

 

There being no further business to come before the Board, Chairman Inman entertained a motion to adjourn the meeting. 

 

Commissioner John Turpin moved to adjourn the meeting. 

 

Commissioner McHugh seconded and the motion carried unanimously.

 

_________________________                                  _____________________________

Darlene M. Bullins                                                    J. Leon Inman

Clerk to the Board                                                    Chairman*