STATE OF NORTH CAROLINA                  )                    OFFICE OF THE COMMISSIONERS

                                                                        )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                  )                    DANBURY, NORTH CAROLINA

                                                                        )                    FEBRUARY 13, 2006

 

The Board of Commissioners of the County of Stokes, State of North Carolina, met for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan Memorial Building (Administrative Building) located in Danbury, North Carolina on Monday, February 13, 2006 at 7:00 pm with the following members present:

 

                                                Chairman Leon Inman

                                                                Vice-Chairman Joe Turpin

Commissioner Sandy McHugh

Commissioner John Turpin

                                                                Commissioner Jimmy Walker

 

                                                                County Personnel in Attendance:

                                                                Clerk to the Board/Interim County Manager Darlene Bullins

                                                                County Attorney Jonathan Jordan

                                                                Finance Director Julia Edwards

                                                                Sheriff Mike Joyce

Support Services Supervisor Danny Stovall

Emergency Services Director Monty Stevens

Jail Captain Craig Carico

Information Technology Director Dianna Fulp

Public Works Director Jay Kinney

Health Director Don Moore

District Resource Director Tony Hill

Budget Director Dennis Thompson

 

Chairman Leon Inman called the meeting to order and delivered the invocation.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

Chairman Inman opened the meeting by inviting the citizens in attendance to join the Board with the Pledge of Allegiance.

 

GENERAL GOVERNMENT –GOVERNING BODY-APPROVAL OF MINUTES

 

Chairman Inman entertained a motion to approve or amend the minutes of the January 18th, January 23rd, and January 30th  meetings.

 

Commissioner McHugh moved to approve the minutes of the January 18th,  January 23rd, and January 30th meetings.

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

 

The following spoke during the public comments:

 

Ms. Elke Card

136 Hartgrove Road

King, NC  27021

Re:  Reopening King Clinic

 

Ms. Card spoke regarding the reopening of the King Clinic.  Ms. Card expressed comments regarding the need for health and DSS services in the King area, re-opening of the King Clinic would produce revenue for the County, keep citizens out of the emergency room, and the fact that tax money has already been expended to make the building available for use.

Ms. Card requested that the Board give the re-opening of the King Clinic serious consideration.

 

Mr. Scott Mizelle

1035 Calvary Road

Danbury, NC  27016

Re:  School Capacity

 

Mr. Mizelle spoke regarding the county’s current school capacity.  Mr. Mizelle requested the Board consider three other options (1) promoting home school (2) better utilization of the existing facilities, and (3) Charter School/legal vouchers before giving approval for a building program with taxation.

 

GENERAL GOVERNMENT – STOKES COUNTY WATER AND SEWER AUTHORITY - UPDATE

 

 Public Works Director Jay Kinney presented a brief overview of the Stokes County Water and Sewer Authority- past, present, and future.  Chairman Wayne Smart – Stokes Water/Sewer Authority was also in attendance for the meeting.  Director Kinney presented Board members with the Stokes County Water and Sewer Master Plan developed by

Cavanaugh and Associates in May 2000.

(A copy will be retained by the Clerk to the Board and Public Works Department)

 

Director Kinney stated the following regarding the Water and Sewer membership:

 

·         Chairman Wayne Smart

·         Arzell Montgomery - Member

·         John Hawkins - Member

·         Ron Clifford - Member

·         Worth Hampton - Member

·         Public Works Director Jay Kinney

·         Stokes County Finance Director Julia Edwards

·         Economic Development Director Ron Morgan

·         Administrative Assistant Brenda Carter

 

Director Kinney noted that the Authority has future plans for a facility on the Dan River, which hopes to withdraw water to bring back into the Walnut Cove area for economic development.

 

Chairman Smart noted the following:

 

·         Germanton – one of the Gateways to Stokes County

·         Germanton in need of sewer in order to grow

·         Tax dollars leaving Stokes going to Forsyth County

·         Possibility of wetlands in Germanton

·         Wetlands cost about a $1.00 per gallon to construct

·         Wetlands very economical to upkeep

·         Conventional waste plant cost about $6.00 per gallon to construct

·         Reiterated the need for sewer in Germanton

 

The Board discussed the following with Chairman Smart and Director Kinney:

 

·         Water status of highway #311 towards Madison

·         Water and sewer benefits currently being obtained from Forsyth County

·         Need of sewer in the Germanton area

·         Prioritization of needed projects

·         Future potential projects

·         Water issues -  Highway 65

·         Grants available from Rural Center

·         Possible growth for Pinnacle – need for water and sewer

·         Importance of intra structure for future growth in the County

 

The Board expressed their appreciation to the Stokes County Water and Sewer

 

Authority for their continued dedication to Stokes County.

 

GENERAL GOVERNMENT – STOKES COUNTY SCHOOLS – PROPOSED LONG RANGE FACILITY PLAN – SCHOOLS

 

Mr. David Burge, Stokes County Schools-Operation Director, presented the Stokes County 2005/06 Facility Needs Assessment (long range plan) as required by G.S. 115C 521(a).

 

Mr. Burge noted the following regarding the Proposed Facility Needs Assessment:

 

·         Required every five years for submission to State Board of Education

·         DPI uniform reporting system to assist local school units in preparing lists of needs

·         Projects facility needs for the next 5-10 years

·         Survey is used statewide

·         Report includes current, short term, and long term needs for each facility, input from principals and maintenance and data from the OR/ED Lab Demographic study

·         Not a request for funding

·         Approved by the Stokes County Board of Education for submission to the State School Board at their January 9, 2006 meeting.

·         Report details each school facility in Stokes County separately

·         Includes projections for a new elementary school and new middle school

·         Total Cost Summary = $62,011,552

 

Mr. Burge concluded by requesting the Board of Commissioners’ approval for submission to the State Board of Education.

 

The Board discussed the proposed Facility Needs Assessment Plan.

 

Commissioner McHugh confirmed with Mr. Burge that this plan does not include tearing down any part of Nancy Reynolds Elementary School.  Mr. Burge noted that the only demolition would be tearing out and renovations to the current structure-not tearing down the facility.

 

Chairman Inman entertained a motion to approve the submission of the Stokes County Long Range Facility Plan (DPI Facility Needs Survey 2005-2006).

 

Commissioner McHugh stated that with the understanding that this is not a wish list and that this proposal does not include tearing down Nancy Reynolds School, Commissioner McHugh moved to approve the submission of the Stokes County Long Range Facility Plan (DPI Facility Needs Survey 2005-2006). 

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

(A copy of the Long Range Facility Plan (DPI Facility Needs Survey 2005-2006) will be retained by Clerk to the Board)

 

GENERAL GOVERNMENT – SHERIFF’S DEPARTMENT – SALE OF PISTOL

 

Support Services Supervisor Danny Stovall submitted the following Resolution which pertains to the sale of one Beretta 96, 40-caliber pistol, serial number #A11610M to Sergeant Bobby Owens:

 

Resolution authorizing sale of County issued service side arm:

(North Carolina General Statute 20-187.2.A)

 

WHEREAS, Sergeant Bobby Owens is retiring from the Stokes County Sheriff’s Department on January 19, 2006; and

 

WHEREAS, Sergeant Bobby Owens has been a dedicated law enforcement officer to the citizens of Stokes County since June 17, 1988, and

 

WHEREAS, North Carolina General Statute 20-187.2.A, permits Stokes County to donate the badge worn at no cost, and to the sell service issued side arm to retiring law enforcement officers, at a price determined by the Board of Commissioners; and

 

THEREFORE, THE BOARD OF COMMISSIONERS OF STOKES COUNTY RESOLVES THAT:

 

  1. The Sheriff of Stokes County is authorized to present to Sergeant Bobby Owens his Stokes County Sheriff’s Department issued badge on his retirement date at no cost.

 

  1. The Sheriff of Stokes County is authorized to sale of a Beretta 96, 40-caliber pistol, serial number A11610M at a set price of $1.00 to Sergeant Bobby Owens after securing a permit as required by North Carolina General Statute

      14-402 or 14-409.                 

                        

Adopted this the 13th day of February 2006.

 

 __________________________                     ________________________                

Clerk to the Board                                                     Chairman

 

Mr. Stovall noted that Sergeant Owens was retired from Stokes County Sheriff’s Department on January 19, 2006.

 

Chairman Inman entertained a motion to approve the submitted Resolution.

 

Commissioner John Turpin moved to approve the submitted Resolution Authorizing Sale of County Issued Service Side Arm per (North Carolina General Statue 20-187.2.A). 

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – INFORMATION SYSTEMS - PROPOSED STRATEGIC IT/DISASTER RECOVERY CONTRACT- CONTINUATION

 

Information Technology Director Dianna Fulp (as requested by the Board) presented additional information regarding bidding out the proposed Strategic IT/Disaster Recovery Contract.  Director Fulp reported that after meeting with Budget Director Dennis Thompson, inquiries have been made to three other counties requesting copies of actual plans for

review. 

 

Also, additional inquiries have been made to three other vendors regarding pricing.

 

Director Fulp stated that after receiving and reviewing the requested information, the proposed project would be returned to the Board for consideration.

 

Commissioner McHugh moved to postpone until further information is received by the County regarding the proposed Strategic IT/Disaster Recovery Contract.  Commissioner

 

John Turpin seconded and the motion carried unanimously

 

GENERAL GOVERNMENT – SHERIFF’S DEPARTMENT/EMS –PROPOSED VEHICLE PURCHASE – FISCAL YEAR 05/06 BUDGET – CONTINUATION

 

Budget Director Dennis Thompson presented the following information (as requested) regarding the proposed vehicle purchases for fiscal year 2005/06 budget:

 

v      On February 2, 2006, a staff Committee met to develop recommendations concerning the vehicles that are scheduled for purchase during FY 2005-06. The Committee members were:

 

·         Budget Director Dennis Thompson

·         Sheriff Mike Joyce

·         Jail Captain Craig Carico

·         EMS Director Monty Stevens

·         Public Works Director Jay Kinney

·         Animal Control Officer Sarah Shumate

·         Vehicle Maintenance Supervisor Elwood Mabe

·         Support Services Danny Stovall

·         Interim County Manager Darlene Bullins

·         Danbury Librarian Nora Lankford

 

v      The Committee recommends that the following vehicles be purchased during Fiscal Year 2005-06, as soon as feasible: 

 

Department                              Vehicle(s)

 

·         EMS                                                Ambulance

·         Sheriff’s Department                 (6) Crown Vics and (2) Taurus

·         Danbury Library                                          Bookmobile

·         Jail                                                  16- Passenger Van

·         Animal Control                            4x4 Truck

 

 

v      The following vehicle has been removed from the fiscal year 05/06 original budget:

 

Department                              Vehicle(s)

·         EMS                                         (1) Ambulance

Budget Amendment #30, dated 11-14-05

 

v      The following vehicles were proposed by Sheriff Mike Joyce to be removed from the fiscal year 05/06 budget and be reconsidered during the fiscal year 2006-07 budget process:

 

·         (1) Ford Taurus and (1) Ford Explorer 

 

v      The following vehicle was proposed by Public Works Director Jay Kinney to be removed from the fiscal year 05/06 budget and to be replaced by a state obtained vehicle per agreement with Vehicle Maintenance Supervisor Elwood Mabe:

 

·         Public Works                             4x4 Truck

 

v      The Committee recommends the purchase for the following reasons:

 

  1. All of the vehicles will be used to provide essential public services.
  2. Vehicles in the Sheriff’s Department and EMS must be replaced on a recurring basis; otherwise the replacement problem grows and has negative impacts on future budgets. These vehicles are essential for public safety and citizens’ health protection.
  3. The bookmobile is a 20-year old vehicle, possibly structurally unsafe. The bookmobile provides a valuable educational and cultural service to the County’s elderly/homebound citizens, citizens in areas distant from the public libraries, and the schools.
  4. The Jail van is essential for prisoner transport purposes, federal/state mandates, and substantial county revenue.
  5. The Animal Control truck is needed for program services delivery.

 

v      The Committee wants to reduce the County’s reliance on debt financing for vehicle purchases and makes the following recommendations toward that objective:

 

  1. Remove the Jail van from financing and use capital reserve funds for the purchase.
  2. Remove the Animal Control truck from the financing and use remaining capital reserve funds and if exceeded jail revenues become available, purchase a low mileage used vehicle. If funding is not available in the fiscal year fiscal year 05/06, request will be reconsidered during the fiscal year 06/07-budget process.
  3. Finance the remaining vehicles over a period of three years, rather than four of five years, toward the objective of eliminating small debt financing from the County’s future budgets.

 

Budget Director Thompson concluded that Support Services Supervisor Danny Stovall had the statistical analysis of the submitted purchase recommendation.  Mr. Stovall presented information concerning our current vehicle installment loans along with the cost of Option “A” 2005/06 budgeted vehicles and the cost of Option “B” vehicle committee’s proposal, which includes an estimate to our vehicle debt service payment.

 

Option “A”

2005-06 Budget

 

Installment Loan

F/Y 05-06 payment $0.00

F/Y 06-07 payment $161,664.66

F/Y 07-08 payment $161,664.66

F/Y 08-09 payment $161,664.66

 

FY 05-06   Total Vehicle Debt Service Payment   $217,820.00

FY 06-07   Total Vehicle Debt Service Payment   $379,484.66

FY 07-08   Total Vehicle Debt Service Payment   $341,582.66

FY 08-09   Total Vehicle Debt Service Payment   $341,582.66

 

Option “B”

Vehicle Committee’s Proposal

 

Installment Loan

F/Y 05-06 payment $0.00

F/Y 06-07 payment $110,706.15

F/Y 07-08 payment $110,706.15

F/Y 08-09 payment $110,706.66

 

FY 05-06   Total Vehicle Debt Service Payment   $217,820.00

FY 06-07   Total Vehicle Debt Service Payment   $328,526.15

FY 07-08   Total Vehicle Debt Service Payment   $290,624.15

FY 08-09   Total Vehicle Debt Service Payment   $290,624.15

 

The Board continued discussion of the proposed vehicle purchases for fiscal year 2005-06, options A &B, financing, current County program of replacement of vehicles, per LGC-no impact on the proposed Walnut Cove Library Project, GPS on county vehicles or economical savings, transportation of federal inmates, used vehicles versus new vehicles,

and the submitted options and quotes.

 

Mr. Malcolm Roberts – Chairman of Danbury Library Board, briefed the Board regarding the request for a new bookmobile in April 2005.  Mr. Roberts noted that the Danbury Library had raised approximately $4400 for equipping the new bookmobile with a laptop computer and books.  Mr. Roberts, on behalf of the Danbury Library Board, requested that the bookmobile be included in the County’s financing package and that the Library maintain the $4400 for the purchase of books for the bookmobile due to the County holding ownership of the bookmobile. 

 

Vice Chairman Joe Turpin confirmed with Emergency Services Director Monty Stevens that the requested ambulance purchase was to replace a front line vehicle and not to replace a backup unit. 

 

Director Stevens confirmed that the proposed purchase would be replacing the front line vehicle at the Lawsonville station.

 

Support Services Supervisor Danny Stovall requested the following approvals:

 

Law Enforcement Vehicles

State Contract

Capital Ford – Raleigh, NC

 

Ambulance Purchase

Northwestern Emergency Vehicles

Sole Source Exception – GS 143-129(e)(6)

 

Jail- 2006 Ford Econoline Van and Cell Assembly

State Contract

Capital Ford – Raleigh, NC

 

Danbury Library Bookmobile

Ilderton Dodge 140-Sprinter Van and interior conversion

Sole Source Exception 143-129(e)(6)

 

Chairman Inman entertained a motion regarding the proposed fiscal year 05/06 budget vehicle purchases.

 

Commissioner McHugh moved to approve the following Committee’s recommendation for purchase of vehicles for the fiscal year 05/06 budget according to the committee’s purchasing recommendations:

 

Department                              Vehicle(s)

 

·         EMS                                                Ambulance

·         Sheriff’s Department                 (6) Crown Vics and (2) Taurus

·         Danbury Library                                          Bookmobile

·         Jail                                                   16- Passenger Van

·         Animal Control                             4x4 Truck

 

Commissioner John Turpin seconded and the motion carried unanimously.

 

Commissioner McHugh moved to approve the purchase of the Law Enforcement Vehicles off of state contract (Capital Ford) according to legislation. 

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

Commissioner McHugh moved to approve the purchase of one (1) Horton Type III 523-B Ambulance from Northwestern Emergency Vehicles and one (1) Dodge Sprinter Van (Bookmobile) from Ilderton Dodge Conversion Company per NC General Statute 143-129(e)(6). 

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

Commissioner McHugh moved to approve the purchase of the jail van off of state contract (Capital Ford) according to general statute noted. 

 

Commissioner John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – HEALTH DEPARTMENT – FLU VACCINE

 

Health Director Don Moore noted that recent discussion regarding the need of the flu vaccine indicates that at this time it is too late in the season per Dr. Sam Newsome.

 

Statistics this year reveal that this has either been a very mild year or that the vaccines have helped to decrease the number of cases.  Health Director Moore noted that the Health Department currently has approximately 100 doses from the State available to those who wish to have the vaccine.  With state vaccines, a small administration fee is charged if the individual has any insurance coverage; no fee is charge if the individual does not have any insurance coverage. 

 

It is the Health Department’s recommendation rather than to do a mass immunization, let the citizens know the vaccine is still available.

 

 Director Moore noted that the flu season is typically October thru May and vaccines should be administered in October if available.

 

GENERAL GOVERNMENT – GOVERNING BODY – APPOINTMENTS/

RE-APPOINTMENTS

 

Chairman Inman presented the following members of the Stokes County Board of Adjustments that need to be re-appointed who serve a three (3) year term:

 

                Jake Oakley                                                       Term to expire March 1, 2006

            Don Lester                                                          Term to expire March 1, 2006

                Carl Hill                                                               Term to expire March 1, 2006

                Matthew Robbins (alternate)                         Term to expire March 1, 2006

               

Commissioner John Turpin nominated the following for consideration for the Stokes County Board of Adjustments:

 

Jake Oakley                                                       Term to expire March 1, 2006

            Don Lester                                                          Term to expire March 1, 2006

                Carl Hill                                                               Term to expire March 1, 2006

                Matthew Robbins (alternate)                         Term to expire March 1, 2006

                (Nominations can be considered at the February 27th meeting.)

               

GENERAL GOVERNMENT – GOVERNING BODY – PROPOSED WALNUT COVE LIBRARY PROJECTION - CONTINUATION

 

Budget Director Dennis Thompson (per request of the Board) presented the following information regarding the proposed Walnut Cove Library Expansion Project:

 

·         A new spreadsheet detailing all expenditures & projected revenue is available

·         General Contractor = $628,000

·         Architect = $42,000

·         Misc. Architect Supplies = $1,000

·         Campaign Consultant and Supplies = $30,486

·         Miscellaneous Supplies = $1,052.00

·         Total Proposed Project = $702,639.41

·         Contingency not originally included (10%) = $62,800

·         Total Proposed Project with contingency = $765,439

·         Pledges = Approximately $210,519.75

·         Miscellaneous Revenue = Approximately $7,842.35

·         Shortfall without the contingency = approximately $128,352.31

·         Shortfall with contingency =approximately $191,000

·         Discussion of possible available grants

·         Stokes County not in the position this fiscal year to arrange financing

·         Possibility of Town of Walnut Cove financing the proposed project and transferring the facility to the Town of Walnut Cove

·         Appalachian Regional no longer has funding for libraries

·         USDA Rural Development – low interest loan

·         Drafting a request to Representative Virginia Foxx, Senator Richard Burr, Representative Bryan Holloway, and Senator Don East

 

The Board discussed the shortfall of the project.

 

Chairman Inman reiterated the Board’s commitment to this project and to investigate every possible option to try to make this project work.

 

The Board unanimously agreed for Chairman Inman to approach the Town of Walnut Cove to seek the possibility of financing the proposed project, County draft letters to various representatives for assistance, to seek further information regarding the USDA Rural Development for financing information, and to explore every possibility and avenue to proceed with this project.

 

GENERAL GOVERNMENT – PUBLIC BUILDINGS/SHERIFF’S DEPARTMENT - BUDGET ORDINANCE AMENDMENT #60

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #60, which is necessary to amend the General Fund to appropriate funds from insurance claim for lightning damage at Old Courthouse and backing accident with the Sheriff’s Department. The appropriations are to be changed as follows: 

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Public Buildings

 

 

 

 

100.4190.350

 

Maint. & Repairs Equipment

 

 

 

$1,698.00

 

 

Sheriff’s Department

 

 

 

 

100.4310.351

 

Maint. & Repairs –Auto

 

 

 

$172.00

 

 

 

 

 

 

$1,870.00

This will result in a net increase of $1,870.00 in the appropriations of the General Fund.

To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3839.850

 

Insurance Claims

 

 

 

$1,870.00

 

 

 

 

 

 

$1,870.00

 

Finance Director Edwards noted that the following justification of the budget ordinance amendment for fiscal year 2005-06:

 

·         Insurance claims for July 7, 2005 and December 30, 2005

 

Chairman Inman entertained a motion to approve Budget Ordinance Amendment #60.

 

Vice Chairman Joe Turpin moved to approve Budget Ordinance Amendment #60.

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – JAIL - BUDGET ORDINANCE AMENDMENT #61

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #61, which is necessary to amend the General Fund to appropriate funds from the State Criminal Alien Assistance Program (SCAAP) to purchase DVR with related cost, electric floor scrubbing and polishing machine, seven (7) Vertex 160 U radios and fifteen

 

(15) shoulder microphones, two (2) chairs and suicide prevention items and restraint provisions.   The appropriations are to be changed as follows: 

 

Account

EXPENDITURES

 

 

 

Number

 

 Decrease

 

 Increase

 

Jail

 

 

 

100.4320.220

Food & Provisions

 

 

$819.00

100.4320.260

Departmental Supplies

 

 

$200.00

100.4320.511

Equipment – Non Capitalized

 

 

$8,230.00

 

 

 

 

 $9,249.00

 

 

This will result in a net increase of $9,249.00 in the appropriations of the General Fund.   To provide the additional revenue for the above, the following revenues will be increased.

 

Account

REVENUES

 

 

 

Number

 

 Decrease

 

 Increase

100.3301.418

SCAAP

 

 

 $9,249.00

 

 

 

 

 $9,249.00

 

Finance Director Edwards noted that the following justification of the budget ordinance amendment for fiscal year 2005-06:

 

·         Notification of funding from SCAAP was received on December 21, 2005 and funds were received January 4, 2006.  Funding varies from year to year

 

Chairman Inman entertained a motion to approve Budget Ordinance Amendment  #61.

 

Commissioner John Turpin moved to approve Budget Ordinance Amendment #61.

 

Commissioner McHugh seconded and the motion carried unanimously.

               

GENERAL GOVERNMENT – SHERIFF’S DEPARTMENT - BUDGET ORDINANCE AMENDMENT #62

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #62, which is necessary to amend the General Fund to appropriate State Fines and Forfeitures and transfer funds from equipment non-capitalized to supplement part time salaries.  The appropriations are to be changed as follows: 

 

Account Number

EXPENDITURES

 Decrease

 

 Increase

 

Sheriff’s Department

 

 

 

100.4310.020

Salaries/Wages-Part Time

 

 

 $10,000.00

     100.4310.511

Equipment-Non Capitalized

$5,500.00

 

 

 

 

$5,500.00

 

   $10,000.00

 

This will result in a net decrease of $4,500.00 in the appropriations of the General Fund.

To provide the additional revenue for the above, the following revenues will be decreased.

 

Account Number

          REVENUES

 Decrease

 

 Increase

100.3301.413

State Fines & Forfeitures

 

 

 $   4,500.00

 

 

 

 

$   4,500.00

 

Finance Director Edwards noted that the following justification of the budget ordinance amendment for fiscal year 2005-06:

 

·         Sheriff Mike Joyce requested on January 20, 2006 to use state fines and forfeitures funds received by his department to be used at his discretion

 

Chairman Inman entertained a motion to approve Budget Ordinance Amendment  #62.

 

Vice Chairman Joe Turpin moved to approve Budget Ordinance Amendment #62.

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – DSS- PUBLIC ASSISTANCE - BUDGET ORDINANCE AMENDMENT #63

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #63, which is necessary to amend the General Fund to appropriate additional funding to the crisis intervention program for fuel, electric, and other sources for heating.  The appropriations are to be changed as follows: 

 

Account

EXPENDITURES

 

 

 

Number

 

 Decrease

 

 Increase

 

Public Assistance

 

 

 

100.5480.000

Crisis Intervention

 

 

 $3,049.00

 

 

 

 

 $3,049.00

 

This will result in a net increase of $3,049.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account

REVENUES

 

 

 

Number

 

 Decrease

 

 Increase

100.3301.202

DSS-Federal

 

 

 $3,049.00

 

 

 

 

 $3,049.00

               

Finance Director Edwards noted that the following justification of the budget ordinance amendment for fiscal year 2005-06:

 

·         Notification on January 13, 2006 of additional funding

 

Chairman Inman entertained a motion to approve Budget Ordinance Amendment  #63.

 

Vice Chairman Joe Turpin moved to approve Budget Ordinance Amendment #63.

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – SENIOR SERVICES - BUDGET ORDINANCE AMENDMENT #64

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #64, which is necessary to amend the General Fund to appropriate additional funding for medical transportation.  The appropriations are to be changed as follows: 

 

Account

EXPENDITURES

 

 

 

Number

 

 Decrease

 

 Increase

 

Senior Services

 

 

 

100.5860.440

Misc. Contractual Services

 

 

 $1,537.00

 

 

 

 

 $1,537.00

 

This will result in a net increase of $1,537.00 in the appropriations of the General Fund.   To provide the additional revenue for the above, the following revenues will be increased.

 

Account

REVENUES

 

 

 

Number

 

 Decrease

 

 Increase

100.3301.369

NWPCOG Title IIIB-Transportation

 

 

 $1,537.00

 

 

 

 

 $1,537.00

 

Finance Director Edwards noted that the following justification of the budget ordinance amendment for fiscal year 2005-06:

 

·         Notification of additional funding from the Aging Grant for medical transportation

 

Chairman Inman entertained a motion to approve Budget Ordinance Amendment  #64.

 

Commissioner John Turpin moved to approve Budget Ordinance Amendment #64.

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – FINANCE - BUDGET ORDINANCE AMENDMENT #65

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #65, which is necessary to amend the General Fund to correct Budget Ordinance Amendment #47 and Budget Ordinance Amendment #53.  Budget Ordinance Amendment #47 did not balance and Budget Ordinance Amendment #53 was done in error.  

 

The appropriations are to be changed as follows: 

 

This will result in a net increase of $10,575.00 in the appropriations of the General Fund.   To provide the additional revenue for the above, the following revenues will be increased.

 

Account

REVENUES

 

 

 

Number

 

 Decrease

 

 Increase

100.3982.968

Transfer from Revaluation

$10,575.00

 

 

100.3232.000

½ Cent Sales Tax Article 40

 

 

$21,150.00

 

 

$10,575.00

 

$21,150.00

               

Finance Director Edwards noted that the following justification of the budget ordinance amendment for fiscal year 2005-06:

 

·         Correct the middle year budget adjustment

 

Chairman Inman entertained a motion to approve Budget Ordinance Amendment  #65.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #65.

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – WALNUT COVE SENIOR CENTER - BUDGET ORDINANCE AMENDMENT #66

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #66, which is necessary to amend the Walnut Cove Senior Center to appropriate a William Camp Grant for massage therapy.  The appropriations are to be changed as follows: 

 

Account

EXPENDITURES

 

 

 

Number

 

 Decrease

 

 Increase

 

Walnut Cove Senior Center

 

 

 

204.5861.180

Professional Services

 

 

 $2,500.00

 

 

 

 

 $2,500.00

 

This will result in a net increase of $2,500.00 in the appropriations of the General Fund.   To provide the additional revenue for the above, the following revenues will be increased.

 

Account

REVENUES

 

 

 

Number

 

 Decrease

 

 Increase

204.3586.453

Walnut Cove Senior Center

 

 

 $2,500.00

 

 

 

 

 $2,500.00

 

Finance Director Edwards noted that the following justification of the budget ordinance amendment for fiscal year 2005-06:

 

·         Walnut Cove Senior Center received a grant from William Camp

 

Chairman Inman entertained a motion to approve Budget Ordinance Amendment  #66.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #66.

 

Commissioner John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – ELECTIONS - BUDGET ORDINANCE AMENDMENT #67

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #67, which is necessary to amend the General Fund to reverse Budget Ordinance Amendment #56 dated January 9, 2006 to purchase voting equipment.  The State will be paying for the equipment directly.  The appropriations are to be changed as follows: 

 

Account

EXPENDITURES

 

 

 

Number

 

 Decrease

 

 Increase

 

Elections

 

 

 

100.4170.510

Equipment

$272,064.00

 

 

 

 

$272,064.00

 

 

 

This will result in a net decrease of $272,064.00 in the appropriations of the General Fund.   To provide the additional revenue for the above, the following revenues will be decreased.

 

Account

REVENUES

 

 

 

Number

 

 Decrease

 

 Increase

100.3301.419

HAVA Grant

$272,064.00

 

 

 

 

$272,064.00

 

 

               

Finance Director Edwards noted that the following justification of the budget ordinance amendment for fiscal year 2005-06:

 

·         State notified the County that the equipment would be purchased by the State

 

Chairman Inman entertained a motion to approve Budget Ordinance Amendment  #67.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #67.

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – DISTRICT RESOURCE CENTER - BUDGET ORDINANCE AMENDMENT #68

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #68, which is necessary to amend the General Fund to appropriate reallocated funding from the Criminal Justice Partnership for the purchase of equipment and construction cost.  The appropriations are to be changed as follows: 

 

Account

EXPENDITURES

 

 

 

Number

 

 Decrease

 

 Increase

 

District Resource Center

 

 

 

100.4321.352

Maint. & Repairs Buildings

 

 

 $13,200.00

100.4321.511

Equipment-Non Capitalized

 

 

$5,615.00

 

 

 

 

 $18,815.00

 

This will result in a net increase of $18,815.00 in the appropriations of the General Fund.   To provide the additional revenue for the above, the following revenues will be increased.

 

Account

REVENUES

 

 

 

Number

 

 Decrease

 

 Increase

100.3301.363

Criminal Justice Partnership

 

 

 $18,815.00

 

 

 

 

 $18,815.00

Finance Director Edwards noted that the following justification of the budget ordinance amendment for fiscal year 2005-06:

 

·         State approved reallocated funds from the Criminal Justice Partnership Grant to Stokes County

 

Chairman Inman entertained a motion to approve Budget Ordinance Amendment  #68.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #68.

 

Commissioner John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – ELECTION – PROPOSED GRANT ACCEPTANCE AGREEMENT FOR VOTING EQUIPMENT FOR STOKES COUNTY AND ELECTION SYSTEMS/SOFTWARE INC. VOTER TABULATION SYSTEM AND SERVICES AGREEMENT

 

Interim County Manager Darlene Bullins presented Board members with a proposed Grant Acceptance Agreement for Voting Equipment for Stokes County and an Election Systems/Software Inc. Voter Tabulation System and Services Agreement, which was  received by the Elections Department on Friday, February 9th. 

 

The Grant Acceptance Agreement is to request and use Help America Vote Act (HAVA) Title II funding in order

to purchase voting equipment and voting equipment services for elections.  The Elections Elections Systems & Software Inc Voter Tabulation System and Services Agreement is agreement with the State of North Carolina to purchase/license voter tabulation equipment and related software and services from ES&S for Stokes County.  All equipment will be

purchased and paid for by the State of North Carolina.

 

County Attorney Jonathan Jordan reviewed and approved both documents.

 

Commissioner McHugh moved to approve the Grant Acceptance Agreement for Voting Equipment for Stokes County and the Model Contract from Election Systems & Software Inc. Voter Tabulation System and Services Agreement.

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

(A copy of the Grant Acceptance and Election Systems & Software Voting Tabulation Systems/Services Agreement will be retained by the Clerk to the Board and the Elections Department)

 

GENERAL GOVERNMENT – GOVERNING BODY – REQUEST FOR USE OF COUNTY FACILITY

 

Interim County Manager Darlene Bullins presented a request from Tonya Fuschetti to use the lawn and front steps of the Stokes County School Board building (Old Courthouse) for a private wedding on June 17, 2006 with approximately 120 out of town guest.  Ms. Bullins presented information from the following departments with respect to the affects to the County:

 

·         Insurance Liability – Support Services Supervisor Danny Stovall

Any injury occurring during the wedding can be filed against the

County’s insurance policy and one large claim could increase the

County’s insurance premium

·         Public Buildings/Grounds – Public Works Director Jay Kinney

Parking issues, ramps/concrete sidewalks are old and in need of renovation,

Steep grade in the front of building could propose a problem for those attending the wedding and possible cleanup afterwards

·         Public Safety – Fire Marshal Brad Cheek

Parking and traffic control for 120 people, which could produce 60-90

cars.  Blocking of the fire lane and other streets around the building could potentially be a concern due to the concentration of vehicles

·         Legal – County Attorney Jonathan Jordan

Setting a precedent

 

The Board discussed the liability of allowing this type of event.

 

Vice Chairman Joe Turpin moved to deny the use of the facility. 

 

Commissioner John Turpin seconded the motion. 

 

The Board continued discussion of the county’s liability, parking facilities for 120 guests, liability on the citizens of Stokes County, public use of county facilities, traffic control, and denying access of a public facility for a particular event.

 

County Attorney Jordan stated his opinion that the Governing Body does have the authority to deny the use of a county facility for particular events. 

 

The motion to deny the use of the facility carried (4-1) with Commissioner Walker voting against the motion.

               

Chairman Inman entertained a motion to approve Ms. Fuschetti’s request with the provision that Ms. Fuschetti accepts full financial and legal responsibility.

 

Commissioner John Turpin moved to approve Ms. Fuschetti’s request with the provision that Ms. Fuschetti accepts full financial and legal responsibility.

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – INVITATION – ROCK HOUSE RURITAN CLUB

           

Clerk to the Board Darlene Bullins presented an invitation from The Rock House Ruritan Club to hold the April 10, 2006 regular meeting at their facility located on Highway 268 beside of Double Creek Vol. Fire Department.

 

Vice Chairman Joe Turpin moved to approve the invitation from The Rock House Ruritan Club to hold the April 10, 2006 regular meeting at their facility located on Highway 268 beside of Double Creek Vol. Fire Department. 

 

Commissioner Walker seconded and the motion carried unanimously.

           

CLOSED SESSION

 

Chairman Inman entertained a motion to enter into closed session for the following:

 

·         To discuss matters relating to the location or expansion of industries or other businesses in the County pursuant to G.S. 143-318.11(a)(4)

 

·         To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(6)

 

Commissioner John Turpin moved to enter into closed session for the following:

 

·         To discuss matters relating to the location or expansion of industries or other businesses in the County pursuant to G.S. 143-318.11(a)(4)

 

·         To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(6)

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

The Board returned to the regular session of the February 13th meeting.

 

GENERAL GOVERNMENT – JAIL – DEPLOYMENT TO IRAQ

 

Interim County Manager Darlene Bullins reported to the Board that Jail Officer Harry G. Good would be deployed to Iraq on February 28th for a 545-day tour.

 

GENERAL GOVERNMENT – GOVERNING BODY – INTERIM COUNTY MANAGER

 

Commissioner John Turpin moved to approve to pay the interim county manager a bonus of $1000 per pay period retroactive to 1-18-2006 for those interim county manager’s duties. 

 

Vice Chairman Joe Turpin seconded and the motion carried 3-2 with Chairman Inman and Commissioner Walker voting against the motion.

 

ADJOURNMENT

 

There being no further business to come before the Board, Chairman Inman entertained a motion to adjourn the meeting.

 

Vice Chairman Joe Turpin moved to adjourn the meeting. 

 

Commissioner McHugh seconded and the motion carried unanimously.

 

 

_________________________                                  _____________________________

Darlene M. Bullins                                                     J. Leon Inman

Clerk to the Board                                                     Chairman*