STATE OF NORTH CAROLINA ) OFFICE OF
THE COMMISSIONERS
) STOKES COUNTY GOVERNMENT
COUNTY OF STOKES ) DANBURY, NORTH CAROLINA
) JANUARY 23, 2006
The Board of Commissioners of the County of Stokes, State of North
Carolina, met for regular session in the Commissioners’ Chambers of the Ronald
Wilson Reagan Memorial Building (Administrative Building) located in Danbury,
North Carolina on Monday, January 23, 2006 at 7:00 pm with the following
members present:
Chairman
Leon Inman
Vice-Chairman
Joe Turpin
Commissioner
Sandy McHugh
Commissioner
John Turpin
Commissioner
Jimmy Walker
County
Personnel in Attendance:
Clerk
to the Board/Interim County Manager Darlene Bullins
County
Attorney Jonathan Jordan
Finance
Director Julia Edwards
Tax
Administrator Wren Carmichael
Support
Services Supervisor Danny Stovall
Emergency
Services Director Monty Stevens
Captain
Al Tuttle- Sheriff’s Department
Information
Technology Director Dianna Fulp
Public
Works Director Jay Kinney
Health
Director Don Moore
Chairman Leon Inman called the meeting to order.
County Attorney Jonathan
Jordan delivered the invocation.
GENERAL
GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE
Chairman Inman opened the meeting by inviting the citizens in
attendance to join the Board with the Pledge of Allegiance.
GENERAL
GOVERNMENT –GOVERNING BODY-APPROVAL OF MINUTES
Chairman Inman entertained a motion to approve or amend the minutes of
the January 9th meeting.
Commissioner John Turpin moved to approve the minutes of the January
9th meeting.
Vice Chairman Joe Turpin seconded and the motion carried unanimously.
Chairman Inman entertained a motion to add the following topic to the
agenda after the Fiscal Year 2004/05 Audit Presentation:
·
Local
Government Commission (LGC) Update
Vice Chairman Joe Turpin moved to approve the
addition of the Local Government Commission (LGC) Update following the Fiscal
Year 2004/05 Audit Presentation.
Commissioner John Turpin seconded and the motion
carried unanimously.
PUBLIC COMMENTS
There were no public comments.
GENERAL
GOVERNMENT – GOVERNING BODY – STOKES HEALTH SERVICES ALLIANCE – PROPOSED
STRATEGIC PLAN
Chairman Frank Duncan, President Doug Atkinson,
Vice President Mike Kimel, and Ms. Heather Hayes Strategic Planner (NCBH) –
Stokes Health Services Alliance presented the proposed Strategic Plan to the
Board.
President Doug Atkinson presented the following
information regarding the proposed Strategic Plan:
·
Health
Services Alliance – non-profit organization
·
Collaboration
among health care providers, county governments, and community of Stokes
County, in conjunction with the partnership between North Carolina Baptist
Hospital and Forsyth Medical Center to expand health care access for rural
populations in Stokes County
·
Charged
with exploring and recommending appropriate organizational models that will
support quality, cost-effective, sustainable community based health care in
Stokes County – to be an Advisory Board to the Board of Commissioners
·
Purpose
is to outline a strategy by which the Alliance can provide support for the
health care initiatives of the following agencies/entities:
§
Stokes
County Healthy Carolinians
§
Public
Health Department
§
Mental
Health
§
Stokes
Reynolds Memorial Hospital
§
Emergency
Medical Services
§
Central
Piedmont Access II
§
Medical
Manpower
§
WFUBMC/Novant
Health
§
Hospice
§
Other
Healthcare providers
·
A copy of
the proposed strategic plan was presented to Board of Commissioners, Board of
Health members, City of King, Town of Walnut Cove, and Town of Danbury for
comments and concerns
·
Filed
501C-3 for IRS designation for non-profit status – still in the process
·
Plans to
help agencies/entities file for grants with 501C-3 status such as
Kate B. Reynolds Foundation
·
Work
session scheduled for Monday, January 30, 2006 regarding the proposed Strategic
Plan
·
Stokes
Health Services Alliance plans to return the approved strategic plan to the
Board of Commissioners at a later date
Ms. Heather Hayes, Strategic Planner –NCBH
presented the following process that developed the proposed Strategic Plan and
objectives of the upcoming work session:
·
Received
input regarding needs and current conditions from agencies/entities
·
Proposed
plan is a “Living Document” which can modified
·
Plans for
the scheduled work session
·
Objective
of the scheduled work session is to identify top items that Health Service
Alliance can support
The Board discussed the proposed Strategic Plan.
Commissioner Walker noted the following:
·
Health
Board not being closely involved, too short of notice to Health Board members
regarding tonight’s meeting
·
Questioned
Board of Commissioners’ involvement in health issues pertaining to General
Statutes other than budgetary
·
Wants
what is best for the people in the County
·
Questioned
how this plan will make health services better in Stokes County
·
Questioned
why Forsyth Medical Center and NC Baptist Hospitals being two separate
competitors would partnership together
·
Questioned
information included in the proposed document regarding a Public Health
Authority
·
Willing
to hear all sides in order for the citizens of Stokes County to receive the
best possible services available
Vice President Mike Kimel reiterated that the goal
of the Alliance is to understand the priorities of the Community, offer advice
and assistance in an organized manner, and to try to obtain additional funding
for these agencies/entities. Vice President Kimel also noted that the Public
Health Authority was mentioned in the proposed document to study
only as an option with two other options – Public
Health Department and Public Health District.
President Atkinson noted the grassroots approach is
to help educate the public regarding
health care issues such as obesity, alcoholism, teen smoking, suicide
prevention/mental health, etc.
Chairman Inman noted the following:
·
Likes the
fact the proposed plan involves several agencies/entities
·
Questioned
if it were the intent to replace the Public Health Department
President Atkinson stated that it is not nor has
ever been the intent to replace the Public Health Department. Health Director Don Moore spoke briefly
regarding the General Statutes that regulate a Public Health Authority.
Commissioner John Turpin noted the following:
·
Proposed
plan is not really controversial
·
Lists the
inventory of health services within the County
·
Looks
forward to Alliance’s recommendation
Vice Chairman Joe Turpin noted the following:
·
Proposed
plan could help keep services available and provide more services to the
citizens
·
Proposed
plan recognizes the issues of Stokes Reynolds Memorial Hospital
Commissioner McHugh noted the following:
·
Reiterated
that the Alliance has no intentions to replace the Public Health Department
·
Several
agencies/entities in the proposed plan do not report to the Board of Health
·
All
agencies/entities provide some type of health service in Stokes County
·
The
valuable time and resources being provided by Forsyth Medical Center and NC
Baptist Hospital to help the citizens of Stokes County receive the best
possible health care available.
Chairman Frank Duncan concluded that as a public
citizen representative on the Alliance, his concerns are for the best health
services for Stokes County especially for the rural areas in the County and
that the goal of the Alliance is not to dictate but offer suggestions.
GENERAL GOVERNMENT – GOVERNING
BODY – FISCAL YEAR 2004/05 AUDIT PRESENTATION
Finance Director Julia
Edwards introduced Mr. Randy Brodd – Dixon Hughes PLLC for presentation of the
Fiscal Year 2004/05 Audit. Director
Edwards submitted an amended contract with Dixon Hughes which included changing
the submission date from October 31, 2005 to January 31, 2006 and additional
payment of $2500 for the preparation
of financial
statements-GASB 34 for the Board’s approval.
Mr. Brodd noted the
following regarding the 04/05 audit which ended June 30, 2005:
·
Financial Highlights –Management’s Discussion and Analysis
·
Discussed the Statement of Net Assets – Exhibit 1
·
Discussed Balance Sheet - Exhibit 3
§
Total fund balance = $4,918,598
§
Reserved fund balance for State Statute = $2,091,704
§
Reserved fund balance for Register of Deeds = $10,228
§
Unreserved/undesignated fund balance = $2,816,666 or 7.68% of total
General Fund expenditures for the fiscal year
·
Discussed General Fund – Statement of Revenues, Expenditures, and
Changes in Fund Balance – Budget and Actual
§
Did not have to use Contingency amount $220,000 that was appropriated
in the 04/05 budget
§
Added approximately $240,000 to the general fund balance at the end of
June 30, 2005
·
Discussed Statement of Net Assets – Proprietary Funds
§
Stokes Reynolds Revenue Bond Fund –Bonds to be paid off in two years
§
Regional Sewer Fund
·
Reviewed the following charts:
§
General Government Revenues -2004/05
§
Property Tax Collection Rate – Current Year Levy
95.37%
Collection Rate for 2004/05
§
General Government Expenditures – 2004/05
§
Per Capital General Obligation Debt-Historical Trend
§
General Fund = Available Fund Balance
·
LGC recommends 8% fund balance
·
Finance Director Julia Edwards noted that grant funds (Homeland
Security Grant) of $111,000 were not received until September 1, 2005 which
caused fund balance not to reach the 8% LGC recommendation
·
Discussion of receivables due for EMS services of which $712,000 have
had no collections in the last 3 years and have been maintained manually due to
a change in a computer system several years old – because of the collect
ability of the receivables is significantly impaired, the Board should consider
formally writing off these old balances to eliminate the need to continue to
maintain the detail on these old receivables.
·
Stokes County’s total governmental funds debt decreased by $2,023,261
during the current fiscal year
The Board discussed the
following regarding the 04/05 presentation:
·
Lateness in the presentation of the 04/05 audit
·
Debt Service – estimated at 8%
·
Certificate of Participations
·
Maintained A1 and A rating for the 14th consecutive year
·
Increase the fund balance
·
EMS Receivables
·
Regional Sewer Fund
Mr. Brodd noted that
Finance Director Edwards had taken on additional responsibilities (to save
audit fees), which could not be balanced and had to be returned to Dixon Hughes
for reconciliation and final preparation, which incurred the extra $2500 fee.
Mr. Brodd concluded with
the following recommendation:
·
#1 priority – improve fund balance
Chairman Inman
entertained a motion to accept the 2004/05 audit presented by Randy Brodd –
Dixon Hughes PLLC.
Commissioner John Turpin
moved to accept the 2004/05 audit presented by Randy Brodd – Dixon Hughes
PLLC. Vice
Chairman Joe Turpin
seconded and the motion carried unanimously.
Chairman Inman
entertained a motion to amend the audit contract as submitted by Dixon Hughes
PLLC.
Commissioner John Turpin
moved to amend the audit contract as submitted by Dixon Hughes PLLC. Vice Chairman Joe Turpin seconded the
motion.
The Board discussed the
$2500 additional request for preparation of the financial statements.
The motion was unanimous.
GENERAL GOVERNMENT – GOVERNING
BODY- LOCAL GOVERNMENT COMMISSION UPDATE
Chairman Inman presented
the following information regarding the recent meeting with Local Government
Commission (LGC) on Thursday, January 12, 2006 to discuss the financing for the
proposed renovations of the Walnut Cove Library.
Those in attendance from
Stokes County:
·
Chairman Leon Inman
·
Finance Director Julia Edwards
·
Clerk to the Board Darlene Bullins
·
Support Services Supervisor Danny Stovall
Those in attendance from
Local Government Commission (Debt Management):
·
Biff McGilvray, MBA, CPA –Senior Financial Analyst
·
Eve-Simone Pastor, CPA – Financial Analyst
·
Dianne Kelly, Financial Analyst
The following information
was discussed at the meeting:
·
Current county’s financial status
·
Average fund balance for comparable size counties = 23%
·
County’s Fund balance fiscal year 03/04 = 7.65%
·
County’s Fund balance fiscal year 04/05 = 7.68%
·
LGC requires at least 8% fund balance
·
LGC would like to see 50% of comparable size counties = 11.50%
·
County’s current debt schedule as of June 30, 2005
·
Current County Operating cost
Local Government
Commission recommended the following to raise fund balance:
·
Enhance revenue
·
Increase tax collections
·
Increase tax rate
·
Decrease expenditures
·
Commitment from Board of Commissioners to raise tax rate
Next steps for the County
regarding LGC and the 04/05 audit:
·
Fiscal year 04/05 audit must be received by LGC
·
County will receive correspondence from LGC regarding low fund balance
·
County must respond with commitment and plans for increasing fund
balance
What must be done for
consideration of proposed Walnut Cove Library Expansion Project:
·
County’s response to comments from LGC regarding low fund balance must
be accepted by LGC
·
County file application for proposed project which must be received by
LGC 28 days before hearing is scheduled
·
Public Hearing must be held
·
County attorney must also write an opinion letter for the need
·
Application must include the following:
§
Resolution passed by the Board of Commissioners that includes the
need for the proposed
project, benefits to the County, urgency for the proposed project, debt
management policy, approved bid, financing information, minutes or letter from
both the County and the Town of Walnut Cove documenting their pledges, and tax
rate equivalent to the entire amount of debt service of the loan (possibility
.25 to .50)
Chairman Inman commended
the excellent work done by the Walnut Cove Library Board, but financing must be
arranged and committed by Stokes County due to the ownership of the building.
The Board discussed the
recommendations from Local Government Commission-increase tax rate, application
for project approval to LGC, and county’s current fund balance.
Commissioner Walker
suggested that this proposed project be reviewed by the Budget Officer Dennis
Thompson who will be joining the County within the next few weeks.
The Board directed
Finance Director Julia Edwards to contact Mr. McGilvray-LGC to discuss the
County’s current fund balance which is projected to be over 8% by June 30, 2006
to determine if LGC would be willing to work with the County along with
starting the preliminary application process.
Chairman Inman noted that
Mr. Thompson will be available as soon as the employment contract is approved
by the Board and signed by both parties.
Chairman Inman reiterated
the Board’s commitment to the proposed Walnut Cove Library Project.
GENERAL GOVERNMENT –TAX
ADMINISTRATION – REPORT
Tax
Administrator Wren Carmichael presented the following Real and Personal Property Tax
Releases in the amount of $447.48:
|
Ervin G. Tucker |
|
$ 46.41 |
|
Deandre Haliburton |
|
$ 50.64 |
|
Joy Joyce Hamm |
|
$ 350.43 |
|
Total |
|
$ 447.48 |
Chairman Inman
entertained a motion to approve or deny the Real and Personal Property Tax
Release Requests in the amount of $447.48.
Commissioner John Turpin
moved to approve the Real and Personal Property Tax Release Requests in the
amount of $447.48. Commissioner McHugh
seconded and the motion unanimously.
Tax Administrator Wren
Carmichael presented the following Property Tax Releases Request for Motor
Vehicle: Salem Leasing Corporation =
$512.72.
Chairman Inman
entertained a motion to approve or deny the Property Tax Release Request for
Motor Vehicle: Salem Leasing
Corporation = $512.72.
Commissioner McHugh moved
to approve the Property Tax Release Request for Motor Vehicle: Salem Leasing Corporation = $512.72.
Vice Chairman Joe Turpin
seconded and the motion carried unanimously.
Tax Administrator Wren
Carmichael presented the 2006 Cost Index and Depreciation Schedules prepared by
North Carolina Department of Revenue – Property Tax Division.
Tax Administrator
Carmichael noted that any amendment done to the Index by the Board of
Commissioners would have to be approved by the State.
Chairman Inman
entertained a motion to approve the 2006 Cost Index and Depreciation Schedules
prepared by NC-Department of Revenue –Property Tax Division.
Vice Chairman Joe Turpin
moved to approve the 2006 Cost Index and Depreciation Schedules prepared by
NC-Department of Revenue –Property Tax Division.
Commissioner John Turpin
seconded and the motion carried unanimously.
(a copy
of the 2006 Cost Index and Depreciation Schedules will be retained by the Clerk
to the Board and the Tax Administration)
GENERAL GOVERNMENT – INFORMATION
SYSTEMS - PROPOSED STRATEGIC IT/DISASTER RECOVERY CONTRACT
Information Technology
Director Dianna Fulp presented the proposed Strategic IT/Disaster Recovery
Contract (Tatum LLC) for the Board’s consideration.
Director Fulp noted that
the 03/04 audit recommended that Stokes County develop a Disaster Recovery Plan
which funding was approved in the 05/06 budget. Director Fulp noted that Mr. Tom Foss with Tatum LLC (who
previously performed these functions for the Institute of Government) had
recommended a two-step approach in developing a Disaster Recovery Plan – (1)
Strategic IT Plan and (2) Security/Disaster/Continuity Plan.
(Institute of Government
does not currently performed these services)
The proposed Plan will allow Stokes County to obtain a thorough
inventory of the assets the County needs to protect during a disaster and
develop a plan of recovery.
Director Fulp noted that
County Attorney Jonathan Jordan had reviewed and approved the submitted
contract.
Chairman Inman
entertained a motion to approve the submitted contract for the Proposed
Strategic IT/Disaster Recovery Plan.
Commissioner McHugh moved
to approve the submitted proposed Strategic IT/Disaster Contract.
Commissioner John Turpin
seconded the motion.
Commissioner John Turpin
requested why the services had not been bid out.
The Board discussed the
possibility that there might be another contractor who could perform these
services at a lower cost.
After discussion
regarding the services being bid out, Commissioner John Turpin withdrew his
motion with Commissioner McHugh withdrawing her motion.
Commissioner Walker
suggested that any budgetary item be reviewed by the new Budget Officer Dennis
Thompson.
Commissioner McHugh moved
to postpone the approval of the proposed Strategic IT/Disaster Recovery Contract
until the next meeting to determine if there is any other vendors available to
perform these services.
Commissioner John Turpin seconded and the
motion carried unanimously.
GENERAL GOVERNMENT – TAX
ADMINISTRATION – PROPOSED INTEGRATED PROPERTY TAX SYSTEM
Support Services
Supervisor Danny Stovall reported the following regarding the Proposed
Integrated Property Tax System:
·
Bids were advertised in Stokes News and County’s web page
·
Bids were mailed to the following vendors:
§
Keystone Information Systems
§
IIS
§
Manatron
§
Novalis Technologies
·
Bids were opened and read aloud on Monday, January 16, 2006 at 11:00am
for the purchase of
computer software and hardware
·
The following bid was received:
Keystone Information
System $259,704.00
Deduction for early
signing (17,039.00)
Web Pass Interface
deduction (3,950.00)
Contract Amount $238,715.00
Contract Amount $238,715.00
3Rd Party
Software
6,625.00
Maintenance Due 7-01-06 (18,139.00) due fiscal year 06/07
Total payable before
6-30-06 $227,201.00
·
$150,000 available in Capital Reserve
Information Technology
Director Dianna Fulp and Tax Administrator Wren Carmichael were also in
attendance for the agenda item.
Finance Director Julia
Edwards noted that additional funding was included in Budget Ordinance
Amendment #59 included in tonight’s agenda -(Increase revenue projections in ½
cent Sales Tax Art 40 & 42, Tax Use Value Audits, Capital Reserve, and
Contingency).
Vice Chairman Joe Turpin
moved to approve the Tax Department Software Purchase from Keystone Information
Systems. Commissioner McHugh seconded
the motion.
The Board discussed the
$17,039 saving, Novalis Technologies bankruptcy, current server unavailable for
maintenance after December 2006, current vendor is proprietary, other valuable
features included with software, sending out tax bills on one system and
collecting tax revenue on another system very complicated, next Revaluation,
and the urgency for the
purchase.
The motion was unanimous.
Tax Administrator Wren
Carmichael presented the proposed contract with Keystone Information Systems
which had been reviewed by County Attorney Jonathan Jordan for the Board’s
approval. County Attorney Jonathan
Jordan noted that the wording State of New Jersey on page 9 should read State
of North Carolina.
Vice Chairman Joe Turpin
moved to approve the submitted contract by Keystone Information Systems as
amended.
Commissioner John Turpin
seconded and the motion carried unanimously.
(a copy of the
contract will be retained by Clerk to the Board, Information Systems, Tax
Administration)
GENERAL GOVERNMENT – EMS –
PROPOSED AMBULANCE PURCHASE -05/06 BUDGET – CONTINUATION
Chairman Inman
reintroduced the agenda item postponed from the December 27th
meeting to purchase the EMS ambulance - 05/06 budget item.
Commissioner Walker
stated that he was not prepared to make a decision on this decision and
suggested the proposed ambulance and law enforcement vehicles purchase be
postponed until the new Budget Officer is on board.
Commissioner Walker moved
to approve the motion to postpone the purchase of the EMS ambulance and Law
Enforcement Vehicles until the Budget Officer has had time to review these
requests.
Vice Chairman Joe Turpin
seconded and the motion carried (4-1) with Commissioner McHugh voting against
the motion.
Commissioner John Turpin
requested that the Budget Officer place these requests top priority and that
Support Services
Supervisor Danny Stovall
present all proposed vehicle purchases approved in the 05/06 Budget to the
Budget Officer for review.
GENERAL GOVERNMENT – SHERIFF’S
DEPARTMENT – PROPOSED LAW ENFORCEMENT VEHICLE PURCHASE – O05/06 BUDGET –
CONTINUATION
Motion to postpone until
reviewed by the new Budget Officer made in conjunction with proposed ambulance
purchase budget 05/06.
Motion carried (4-1) with
Commissioner McHugh voting against the motion.
GENERAL GOVERNMENT – PUBLIC
BUILDINGS – PROPOSED FIREWALL BIDS
Support Services Supervisor
Danny Stovall presented the following bid information for fire wall installation around Courtroom “C” in the Government
Center:
·
Mailed to the following vendors (received bids opened 1-16-06/3:00pm)
§
Sharp Interiors – declined
§
Shields Incorporated – no response
§
Clemmons Dry Wall – Bid $29,936 – completed within 45 days
§
Brickey Acoustical – declined
§
Precision Walls – declined
·
Currently, $34,121 available for Courtrooms C renovations - $40,000
allocated in the 05/06 budget
Mr. Stovall stated that Clemmons
Dry Wall had indicated another option (if approved by architect and
inspections) that could save an additional $7,150.
Public Works Director Jay
Kinney requested guidance from the Board regarding carpet requested by
Probations in the two offices that were currently being renovated for moving
two probation offices from upstairs to downstairs in the Government
Center.
These offices located in
the front of Courtroom “A” had been requested by Judge Oliver for Attorney
usage with clients during court hours.
These offices also must
be relocated in order to finish the implementation of the new security system.
Commissioner McHugh noted
that the original funding had been allocated for Courtroom “C” renovations only
and felt that funding should not be used for anything else due to other
budgetary items being postponed.
Public Works Director Jay
Kinney also noted that wiring for internet and computers could be performed by
the County’s IT Department saving county funding.
Chairman Inman
entertained a motion to approve the bid by Clemmons Dry Wall for installation
of firewalls around Courtroom “C” in the amount of $29,936.00.
Vice Chairman Joe Turpin
moved to approve the bid by Clemmons Dry Wall for installation of firewalls
around Courtroom “C” in the amount of $29,936.00.
Commissioner John Turpin
seconded and the motion carried unanimously.
GENERAL GOVERNMENT – PURCHASING –
SELLING OF MOBILE UNITS – BID
Support Services Supervisor Danny Stovall presented a bid from Mr. A.V.
Marshall dated December 30, 2005 in the amount of $52.50 to purchase two old
mobile units located at the old prison camp.
This bid was advertised in the Stokes News on January 5, 2006 and could
have been upset by anyone wishing to do so before 5:00 pm, Friday, January 13,
2006.
Mr. Stovall noted that in
accordance with NCGS 153A-176 and 160A-269, the Board of Commissioners can
accept or reject this offer.
Mr. Stovall also noted
that a contract would be prepared and approved by County Attorney Jonathan
Jordan that states the buyer will remove the necessary fencing, clean up any
debris, and restore the fencing to its original state in order to move the
mobile units.
Chairman Inman
entertained a motion to accept the bid from Mr. A.V. Marshall in the amount of
$52.50 for the two old mobile units.
Vice Chairman Joe Turpin
moved to approve the motion to accept the bid from Mr. A.V. Marshall in the
amount of $52.50 for the two old mobile units.
Commissioner McHugh
seconded and the motion carried unanimously.
GENERAL GOVERNMENT – COMMUNITY
SERVICES BUILDING – FACILITY NEEDS EVALUATION
Public Works Director Jay
Kinney presented the Board with Facility Needs Evaluation of the Community
Services Building.
Director Jay Kinney noted the following:
·
Recent complaints of headaches from employees located in the building
·
Walls were cleaned last summer by County maintenance
·
Daymark (potential tenant) has requested space in the lower part of the
building along with two vacant offices on the top level
·
Triumph (potential tenant) is not requesting any space at this time
·
Contacted Pro Clean in King for evaluation of building
·
Pro Clean inspected on January 18th
·
Preliminary moisture reading do not indicate mold
·
Services outlined by Pro Clean estimated $1200 to $1500
·
Funding available in maintenance and repairs – Public Buildings
The Board discussed the
need to proceed with the services outlined by ProClean to ensure the safety of
employees working in the building, other allergies that could be related to the
employees’ headaches, and having the building tested for mold after the
services are completed.
Public Buildings Director
Jay Kinney recommended to proceed with Pro Clean’s recommendations.
Chairman Inman
entertained a motion to proceed with the recommendations submitted by Pro Clean
estimated at $1200 and not to exceed $1500.
Commissioner John Turpin
moved to approve the motion to proceed with the recommendations submitted by
Pro Clean estimated at $1200 and not to exceed $1500.
Vice Chairman Joe Turpin
seconded and the motion carried unanimously.
GENERAL
GOVERNMENT – E-911 - BUDGET ORDINANCE AMENDMENT #57
Finance Director Julia Edwards requested the approval of Budget
Ordinance Amendment #57, which is necessary to amend the E911 Fund to
re-appropriate funds for the
purchase of ANI/ALI controllers at Danbury and King Police Department
that was approved Budget Ordinance Amendment #90 (03-14-05) of fiscal year
2004/05. The appropriations are to be changed as follows:
|
Account Number |
|
EXPENDITURES |
|
Decrease |
|
Increase |
|
200.4325.510 |
|
Equipment
|
|
|
|
$150,500.00 |
|
|
|
|
|
|
|
$150,500.00 |
|
Account Number |
|
REVENUES |
|
Decrease |
|
Increase |
|
200.3991.000 |
|
Fund Balance
|
|
|
|
$150,500.00 |
|
|
|
|
|
|
|
$150,500.00 |
Finance Director Edwards noted that the following justification of the
budget ordinance amendment for fiscal year 2005-06:
·
To re-appropriate funds from the fiscal year 2004-05 budget
Chairman Inman entertained a motion to approve Budget Ordinance
Amendment #57.
Commissioner McHugh moved to approve Budget Ordinance Amendment #57.
Commissioner John Turpin seconded and the motion carried unanimously.
GENERAL
GOVERNMENT – SOLID WASTE - BUDGET ORDINANCE
AMENDMENT
#58
Finance Director Julia Edwards requested the approval of Budget
Ordinance Amendment #58, which is necessary to amend the General Fund to
appropriate funds for insurance claim funds for damage to metal building at the
solid waste site. The appropriations
are to be changed as follows:
|
Account |
EXPENDITURES |
|
|
|
|
Number |
|
Decrease |
|
Increase |
|
|
Solid Waste |
|
|
|
|
100.4720.352 |
Maint. &
Repairs Buildings |
|
|
$1,060.00 |
|
|
|
|
|
$1,060.00 |
|
Account |
REVENUES |
|
|
|
|
Number |
|
Decrease |
|
Increase |
|
100.3839.850 |
Insurance
Claims |
|
|
$1,060.00 |
|
|
|
|
|
$1,060.00 |
Finance Director Edwards noted that the following justification of the
budget ordinance amendment for fiscal year 2005-06:
·
Insurance Claim for accident on November 22, 2005
Chairman Inman entertained a motion to approve Budget Ordinance Amendment #58.
Vice Chairman Joe Turpin moved to approve Budget Ordinance Amendment
#58.
Commissioner McHugh seconded and the motion carried unanimously.
GENERAL GOVERNMENT –
TAX ADMINISTRATION - BUDGET ORDINANCE AMENDMENT #59
Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #59, which is necessary to amend the General Fund to appropriate and transfer funds from Capital Reserve funds for the purchase of tax office software and hardware. The appropriations are to be changed as follows:
|
Account Number |
EXPENDITURES |
Decrease |
|
Increase |
|
|
Tax Department |
|
|
|
|
100.4140.510 |
Equipment |
|
|
$ 227,201.00 |
|
100.9910.000 |
Contingency |
$8,201.00 |
|
|
|
|
|
$8,201.00 |
|
$227,201.00 |
|
|
Capital Reserve |
$150,000.00 |
|
|
|
201.4140.000 |
Tax |
|
|
$150,000.00 |
|
201.9910.000 |
Transfer to
General Fund |
$150,000.00 |
|
$150,000.00 |
|
Account Number |
REVENUES |
Decrease |
|
Increase |
|
100.3232.000 |
½ cent Sales
Tax Art 40 |
|
|
$ 32,000.00 |
|
100.3233.000 |
½ cent Sales
Tax Art 42 |
|
|
$ 32,000.00 |
|
100.3100.112 |
Tax Use Value
Audits |
|
|
$ 5,000.00 |
|
110.3982.960 |
Transfer from
Capital Reserve |
|
|
$ 150,000.00 |
|
|
|
|
|
$ 219,000.00 |
Finance Director Edwards noted that the following justification of the
budget ordinance amendment for fiscal year 2005-06:
·
Appropriated funds in the Capital Reserve fund of $150,000.00 for fiscal year 2005-06. This project was to be funded over two
years, but due to the current software company going bankrupt, the project
deadline had to be moved to this fiscal year
Chairman Inman entertained a motion to approve Budget Ordinance Amendment #59.
Commissioner McHugh moved to approve Budget Ordinance Amendment #59.
Vice Chairman Joe Turpin seconded and the motion carried unanimously.
GENERAL GOVERNMENT – GOVERNING BODY – CHAMBER OF COMMERCE –
MEETING – PRESENTATION OF DEMOGRAPHICS STUDY
Vice Chairman Joe Turpin noted the
meeting scheduled on January 25th at the King Chamber of Commerce
for the Presentation of the Demographic Study by the Stokes School System.
Vice Chairman Joe Turpin requested that
any questions or concerns be forwarded to him as soon as possible.
Commissioner Walker suggested that Vice
Chairman Joe Turpin relay to the Board of Education that the Board of
Commissioners is waiting for further
communication regarding the Demographic Study presented in October 2005.
GENERAL GOVERNMENT – GOVERNING BODY – MEETING WITH
REPRESENTATIVE VIRGINIA FOXX
Commissioner John Turpin noted the
meeting scheduled for Friday, January 27th with Representative
Virginia Foxx.
Vice Chairman Joe Turpin requested that
Commissioner John Turpin relay the Board’s desire to strengthen the illegal
immigration problems.
Commissioner Walker requested
Commissioner John Turpin to relay the importance to relieve Counties from
federal/state mandates and any funding
available to address Stokes County needs such as the sewer system in Danbury.
GENERAL GOVERNMENT – GOVERNING BODY – ANNUAL LEAVE REQUEST
Interim County Manager Darlene Bullins
submitted the following requests regarding annual leave that was lost by
employees who were unable to take scheduled time off:
·
Sgt. Perry Frye – 39.59 hours (Sheriff’s
Department)
·
Loedia Sisk – 46.55 hours (Arts Council)
Per County policy, employees are allowed
to carry over certain amounts according to individual department schedules,
both employees were unable to take their annual leave due to unexpected
circumstances within their department. Both employees transferred the maximum
number of hours to sick leave before loosing the indicated number of annual
leave hours.
Vice Chairman Joe Turpin moved to approve
the submitted annual leave requests for both employees.
Commissioner McHugh seconded and the
motion carried unanimously.
GENERAL GOVERNMENT –
GOVERNING BODY – LEAGUE OF GOVERNMENT MEETING
Clerk to the Board Darlene Bullins reminded Board members of the
scheduled Stokes County League of Governments meeting on Thursday, January 26,
2006 at 6:30 pm at Walnut Cove Colored School/Senior Center in Walnut Cove, NC.
GENERAL GOVERNMENT
–GOVERNING BODY – POSSIBLE WATER AND SEWER FUND GRANTS
Commissioner Walker requested information regarding recent possible
water and sewer grants available from the Rural Center and the current
financial status of the regional sewer system.
Public Works Director Jay Kinney informed the Board of a recent meeting at the Rural Center, which indicated
possible grants for water and sewer.
Director Kinney noted that the information had been immediately passed
on to the Town of Danbury, Town of Walnut
Cove, and City of King.
Finance Director Julia Edwards noted that the sewer rates were
increased last year and took effect in March of 2005 and the current audit that
reflects a low fund balance does not reflect a full year of the increased
rates.
Commissioner Walker suggested that the Water and Sewer Authority
prepare a utilities study within Stokes, emphasizing the County’s current and
future needs. Public Works Director Jay
Kinney noted that the Water Authority is tentatively scheduled for the February
13th Board meeting.
GENERAL GOVERNMENT –
GOVERNING BODY-PRESENTATION OF
FINANCIAL DOCUMENTS
Chairman Inman informed Board members that Finance Director Julia
Edwards had presented members with a new monthly financial report regarding the
County’s total financial status. This
will be a monthly document from the Finance Department.
Chairman Inman requested members to review the format and present the
Finance Director with any suggestions regarding other information requested or
the format of the report.
GENERAL GOVERNMENT –
GOVERNING BODY – PROPOSED BUDGET RETREAT
Chairman Inman presented information from Budget Officer Dennis
Thompson regarding a budget retreat for sometime in February.
Chairman Inman suggested Saturday, February 25th starting at
8:30 am.
The Board unanimously agreed to schedule Saturday, February 25th
starting at 8:30 am for a Budget Retreat in the Commissioners Chambers.
GENERAL GOVERNMENT – LEGAL
- FEDERAL COMMUNICATIONS COMMISSION
County Attorney Jonathan Jordan presented information regarding a
proposed FCC rule change that might negatively affect local governments and
their cable franchise.
Attorney Jordan presented a draft copy of the overview of the rule
change prepared by Mr. Dave Harris, PTCOG, which includes suggestions for,
comments from local Governments by the first of February.
County Attorney Jordan requested the Board review the conclusions presented by Mr. Harris for consideration.
There being no further
business to come before the Board, Chairman Inman entertained a motion to
recess the meeting until Monday, January 30, 2006 at 5:00 pm.
Commissioner John Turpin
moved to recessed the meeting until Monday, January 30, 2006 at 5:00 pm.
Vice Chairman Joe Turpin
seconded and the motion carried unanimously.
_________________________ _____________________________
Darlene M. Bullins
J. Leon Inman
Clerk to the Board Chairman
