STATE OF NORTH CAROLINA ) OFFICE OF
THE COMMISSIONERS
) STOKES COUNTY GOVERNMENT
COUNTY OF STOKES ) DANBURY, NORTH CAROLINA
) DECEMBER 12, 2005
The Board of Commissioners of the County of Stokes, State of North
Carolina, met for regular session in the Commissioners’ Chambers of the Ronald
Wilson Reagan Memorial Building (Administrative Building) located in Danbury,
North Carolina on Monday, December 12, 2005 at 7:00 pm with the following
members present:
Chairman
Leon Inman
Vice-Chairman
Joe Turpin
Commissioner
Sandy McHugh
Commissioner
John Turpin
Commissioner
Jimmy Walker
County
Personnel in Attendance:
County
Manager Richard Morris
Clerk
to the Board Darlene Bullins
County
Attorney Jonathan Jordan
Finance
Director Julia Edwards
Tax
Administrator Wren Carmichael
Support
Services Supervisor Danny Stovall
Lead
Real Property Appraiser Richard Brim
Real
Property Appraiser Tech II Danny Nelson
Listing
Appraiser/Delinquent Tax Collector Diana Dotson
Cooperative
Extension Director Jack Loudermilk
Health
Director Don Moore
DSS
Director Jan Spencer
Public
Works Director Jay Kinney
Captain
Junior Palmer-Sheriff’s Department
Chairman Leon Inman called the meeting to order.
County Manager Rick Morris delivered the invocation.
GENERAL
GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE
Chairman Inman opened the meeting by inviting the citizens in
attendance to join the Board with the Pledge of Allegiance.
PUBLIC HEARING – SECONDARY ROAD IMPROVEMENT PROGRAM – FISCAL
YEAR 2005-06
Chairman Inman called the Public Hearing for the
Secondary Road Improvement Program – Fiscal Year 2005-06 to order. There were no public comments.
Chairman Inman closed the Public Hearing.
PUBLIC HEARING – CITY OF KING – ETJ – APPOINTMENT
Chairman Inman called the Public Hearing for the
City of King – ETJ – appointment to order.
There were no names submitted from the public.
Clerk to the Board Darlene Bullins submitted the
following names who had submitted an application for appointment:
·
Elke Card
·
Norman
“Ron” Clifford
Chairman Inman closed the Public Hearing.
PUBLIC COMMENTS
There were no public comments:
GENERAL
GOVERNMENT – GOVERNING BODY – SECONDARY ROAD IMPROVEMENT PROGRAM – FISCAL YEAR
2005-06
Division Engineer Pat
Ivey -NCDOT updated the Board regarding the NCDOT Financial Management
Plan. Mr. Ivey stated that the Board of
Transportation adopted and implemented a three-year cash management plan with
the following conditions which would affect Stokes County:
·
Delays all transportation improvement projects by at least 4 months,
some
longer
·
Reduction in the annual TIP funding
·
Reduction in spending capacity on other projects such as the
Secondary
Road Improvement Program
Mr. Ivey concluded that
the cash management plan does not affect the amount of funding allocated from
the General Assembly to Stokes County.
(District Engineer Mike
Shaffner and Division Maintenance Engineer Mike Patton were also in attendance
for the meeting).
District Engineer Mike
Shaffner – NCDOT presented the following proposed Secondary Road Improvement
Program for Fiscal Year 2005-06:
|
Estimated
SRCF Allocation |
|
|
|
$ 1,300,000.00 |
|
Estimated
SRC & TF Allocation |
|
|
|
$ 555,000.00 |
|
Total
SRC& TF Allocation |
|
|
|
$ 1,855,000.00 |
|
|
|
|
|
|
|
Paving
of Unpaved Roads (SRCF) |
|
Mileage |
|
Estimated Const. Funds |
|
SR
No. #1981- Neal Road |
|
0.38 |
|
$ 100,000.00 |
|
SR
No. #1666- Cook Road |
|
0.6 |
|
$ 156,000.00 |
|
SR
No. #1450- Old NC 704 Loop |
|
0.4 |
|
$ 135,000.00 |
|
SR
No. #1121- Hobe Kiser Road |
|
0.4 |
|
$ 120,000.00 |
|
SR
No. #1196- J P Lynch Road |
|
0.4 |
|
$ 120,000.00 |
|
Total Mileage |
|
2.18 |
|
$ 631,000.00 |
|
|
|
|
|
|
|
Paving
of Unpaved Roads (Trust Fund) |
|
Mileage |
|
Estimated Const. Funds |
|
SR
No. #1144- Pratt Road |
|
1.5 |
|
$ 326,000.00 |
|
SR
No. #1699- Stanley Mabe Road |
|
0.7 |
|
$ 162,000.00 |
|
Total Mileage |
|
2.2 |
|
$ 488,000.00 |
|
|
|
|
|
|
|
Right
of Way Engineering |
|
|
|
$ 191,000.00 |
|
|
|
|
|
|
|
Spot
Stabilization Unpaved Roads |
|
|
|
$ 250,000.00 |
|
Spot
Stabilization/Spot Improvements |
|
|
|
|
|
|
|
|
|
|
|
Road
Additions/Road Widening/POP |
|
|
|
$ 295,000.00 |
|
Fire
Departments |
|
|
|
|
|
|
|
|
|
|
|
Grand Total |
|
|
|
$ 1,855,000.00 |
Commissioner John Turpin
requested NCDOT investigate the Sandhole Road (which is the last unpaved road
on the priority listings) which has a gate placed at the entrance to the road.
The Board discussed cost
associated with paving of rural roads, timetable for paving rural roads, and
the priority listing. Mr. Shaffner
explained the points system used to prioritize the rural roads, which are prioritized
every 4 years. The current priority listing was just re-evaluated this year
(2005).
Chairman Inman
entertained a motion to approve the submitted Stokes County Secondary
Construction Program for Fiscal Year 2005-06 as submitted by the NCDOT.
Vice Chairman Joe Turpin
moved to approve the submitted Stokes County Secondary Construction Program for
Fiscal Year 2005-06 as submitted by the NCDOT.
Commissioner McHugh
seconded and the motion carried unanimously.
GENERAL GOVERNMENT – GOVERNING
BODY – ABANDONMENT OF A PORTION OF SR #1509 – JOHN TUCKER ROAD FROM THE
SECONDARY ROAD SYSTEM
Chairman Inman presented
the following additional information regarding the abandonment of a portion of
SR #1509- John Tucker Road from the Secondary Road System.
The request for
abandonment of the road had been denied at the November 28th meeting
due to a letter received from Mr. and Mrs. Bobby Bennett indicating that they
did not desire the abandonment of a portion of SR #1509 John Tucker Road from
the Secondary Road System.
Ms. Myra Bennett had
recently requested the Clerk to the Board send another copy of the letter from
the Board of Commissioners requesting her desire to abandon the road. Mr. and Mrs. Bobby Bennett both returned
their letters stating that they both desired the abandonment of a portion of SR#1509-John
Tucker Road from the Secondary Road
System.
Division Engineer Pat
Ivey stated that property owners Bobby and Myra Bennett did request and did
sign a petition requesting that a portion of John Tucker Road be abandoned from
the Secondary Road System.
Chairman Inman
entertained a motion to approve the following Request for Abandonment from the
State Maintained Secondary Road System a portion of SR #1509- John Tucker Road:
REQUEST FOR ABANDONMENT FROM THE
STATE MAINTAINED SECONDARY ROAD SYSTEM
NORTH CAROLINA
COUNTY
OF STOKES
ROAD
DESCRIPTION – Abandon a Portion of SR #1509 – John Tucker Rd (per attached map)
WHEREAS, the
attached petition has been filed with the Board of County Commissioners of the
County of Stokes requesting that the above-described road, the location of
which has been indicated on the attached map, be abandoned from the Secondary
Road Systems; and
WHEREAS, the
Board of County Commissioners is of the opinion that the above described road
should be abandoned from the Secondary Road System, if the abandonment is in
the best interest of the public and of the Division of Highways of the
Department of Transportation and Highway Safety.
NOW, THEREFORE, be it
resolved by the Board of County Commissioners of the County of Stokes that the
Division of Highways is hereby requested to review the above described road,
and to abandon the road from the Secondary Road System if it is in the best
interest of the public and the Division of Highways.
CERTIFICATE
The foregoing Resolution was duly adopted by the Board of Commissioners
of the County of Stokes at a meeting on the 12th day of December, 2005, and
appears on the minutes of the said Commission.
WITNESS by
hand and official seal this the 12th day of December 2005.
___________________________
Clerk to the Board
County of Stokes
Commissioner John Turpin
moved to approve the Request for Abandonment from the State Maintained
Secondary Road System a portion of SR #1509- John Tucker Rd.
Vice Chairman Joe Turpin
seconded and the motion carried (4-1) with Commissioner McHugh voting against
the motion.
GENERAL GOVERNMENT – JCPC – STATE
BUDGET CUTS
Ms. Kathy Ford, JCPC
Chair, submitted the JCPC’s recommendation regarding the recent State budget
cut (2.50772% or $3,690) which affects the current JCPC programs.
Ms. Ford noted the
following regarding the cuts:
·
Sub-committee met to discuss reduction possibilities
·
Sub-committee reviewed the current JCPC funding plan
·
Sub-committee submitted unspent funds recommendations
·
Partnership for Drug Free NC- unspent funding - $4,373
·
SCAN – unspent funding - $825
·
A balance of $1508 will be available from the unspent funding for
re-allocation
·
Budget Reduction reduces the county’s 2005-06 JCPC allocation from
$143,188 to $139,498
Ms. Ford reported that
the JCPC recommended the following to the Board of Commissioners for the
reduction by unanimous vote:
·
Partnership for a Drug Free NC – reduction of $4,373
·
SCAN – reduction $825
·
$1508 be re-allocated to Stokes County Emergency Shelter Program to
provide emergency shelter bed space days.
·
Request county match of $450 to utilize the $1508 for emergency shelter
bed space days
The Board discussed the
state reduction along with the additional re-allocation request to be used for
additional emergency shelter bed space days.
District Court Counselor
Jack Moore explained the request regarding the $1508 for Emergency Shelter
Program and the urgent need for additional emergency shelter bed space days for
Stokes County residents.
Mr. Moore explained in
detail how the emergency shelter bed space days work for Stokes County and that
the $1508 would be used for direct service.
County Manager Rick
Morris stated that a budget amendment had been placed in tonight’s agenda
reflecting the budget reduction along with the needed $450 county match being
funded from Contingency.
Commissioner John Turpin
moved to approve the budget reduction recommended by JCPC. Commissioner McHugh seconded the motion.
Commissioner McHugh moved
to amend the motion to include the suggested spending of the $1508 (unspent
funding) for emergency shelter bed space days.
Commissioner John Turpin
seconded the amendment.
The amendment carried
unanimously.
The motion to approve the
JCPC recommendations for budget reduction and the spending of the $1508
(unspent funding) carried unanimously.
GENERAL GOVERNMENT – COOPERATIVE
EXTENSION – REQUEST FOR CONSIDERATION OF COUNTY LONGEVITY
Director Jack Loudermilk,
Director – NC Cooperative Extension Director requested the Board consider
applying the County’s Longevity Plan to Cooperative Extension employees.
Director Loudermilk noted
that one employee who had been with Stokes County for 24 years had not received
the longevity salary increase.
Director Loudermilk
stated that Cooperative Extension employees maintain the following:
·
Same county holiday schedule
·
Same county operating schedule
·
Attend and participate in department head meetings and other county
activities and programs
Director Loudermilk
requested that Cooperative Extension employees who qualify receive the portion
of their salaries that is County funded.
The $780 for this
particular employee has been budgeted for fiscal year 2005-06.
The Board discussed
Director Loudermilk’s request.
Chairman Inman
entertained a motion to approve or deny Director Loudermilk’s request.
Commissioner McHugh moved
to approve the request by Director Loudermilk to give the 24 year Stokes County
employee the longevity pay.
Vice Chairman Joe Turpin
seconded and the motion carried unanimously.
GENERAL GOVERNMENT – HEALTH
DEPARTMENT – PROPOSAL – UTILIZATION OF KING CLINIC
Health Director Don Moore
presented a proposal for Utilization of the King Clinic.
Director Moore discussed
the following regarding the proposed re-opening of the King Clinic:
·
Currently have a middle level provider on staff full time which will
allow
additional staff for the
King Clinic
·
Need for WIC Services which would be provided one day a week in King
and four days in Danbury
·
Need Primary Care Services which would be provided two days a week in
King and five days a week in Danbury
·
Savings of fuel cost for the Family Care Coordinators
·
Immunizations can be provided on a periodic basis such as flu season,
start of school, etc. also at the King Clinic
·
No increase in overall personnel cost
·
Board of Health supports and has approved re-opening the King Clinic
·
Need for small amount of maintenance to the existing building-painting,
etc.
·
Update and activation of the current telephone system
·
Installation and activation of computer network
·
Projected county cost for the first six months would be approximately
$26,500 which would be funded from lapsed salaries
·
Services will be allocated/reallocated based on location demand
·
Target date for re-opening – late January or early February 2006
Director Moore requested
direction from the Board regarding his proposal for re-opening the King Clinic.
The Board discussed
Director Moore’s proposal for re-opening of the King Clinic.
Commissioner John Turpin
requested if all other options such as available space at JR Jones had been
identified and ruled out.
County Manager Rick
Morris noted the facility would also be housing staff from Social
Services.
DSS Director Jan Spencer
noted the possibility of DSS services being provided one day per week to start
with.
Finance Director Julia
Edwards noted a budget amendment would be at the next meeting for the Board’s
consideration.
Commissioner Walker moved
to allow the Health Director to start the initial phase for re-opening the King
facility. Chairman Inman seconded the
motion.
The Board further
discussed the issue of re-opening the King Clinic.
Commissioner John Turpin
reiterated the need to investigate all options before approving the motion to
begin the initial phase of reopening the King clinic.
Commissioner McHugh also
requested that Director Moore
investigate any available space at the JR Jones Facility since funding
approval would have to wait until the next meeting for a budget amendment.
Commissioner Walker noted
that need to begin the initial phase immediately in order to re-open the King
Clinic as soon as
possible.
The motion failed (2-3)
with Vice Chairman Joe Turpin, Commissioner John Turpin, and Commissioner
McHugh voting against the motion.
Commissioner Walker moved
to approve the initial work such as painting, cleaning, etc. be started by the
Public Building staff while the Health Director evaluates other options for
space in the area.
Commissioner McHugh
seconded and the motion carried (3-2) with Vice Chairman Joe Turpin and
Commissioner John Turpin voting against the motion.
GENERAL GOVERNMENT – BID
PROPOSALS – FIRE WALL INSULATION – COURTROOM “C”
Support Services Supervisor Danny Stovall reported
to the Board that bid opening for fire wall installation for Courtroom “C”
(lower level-Government Center) was held on December 7, 2005 at 3:00pm.
Mr. Stovall stated that Clemmons
Dry Wall was the only bidder present and his proposal was returned
unopened. Mr. Stovall stated he would
like to re-advertise and speak to other bidders who had indicated that they
would be bidding on the project.
The Board unanimously agreed for
Mr. Stovall to re-bid the project.
GENERAL GOVERNMENT – BID PROPOSALS – POSTAGE METER RENTAL
Support Services Supervisor Danny
Stovall stated that the current postage machine rental agreement with Pitney
Bowes had expired and that employees from DSS, Public Buildings, and I had demo
machines from Pitney Bowes and Mail Tec.
The following bids were received:
Pitney Bowes DM800 48-Month Rental
$468.00 monthly rental/maintenance Total
Cost $22,464.00
Speed - 190 letters per minute Mail
up to ½” thick
Auto thickness adjustment 15#
weighing platform
100-department accounting software Laser
report printer
Drop stacker Digital
postage meter
Mail Tec Hasler WJ185 48-Month Rental
$470.00 monthly rental/maintenance Total
Cost $22,560.00
Speed – 185 letters per minute Mail
up to 5/8” thick
Auto thickness adjustment 10#
weighing platform
50-department accounting software Report
printer
Power Stacker Digital
postage meter
Pitney Bowes Galaxy
180 48-Month
Rental
$490.00 monthly rental/maintenance Total
Cost $23,520.00
Speed – 180 letters per minute Mail
up to ½” thick
Auto thickness adjustment 15#
weighing platform
100-department accounting software Report
printer
Power stacker Electronic
postage meter
Pitney Bowes DM900 48-Month Rental
$535.00 monthly rental/maintenance Total
Cost $25,680.00
Speed – 240 letters per minute Mail
up to ½” thick
Auto thickness adjustment 15#
weighing platform
100-department accounting software Laser
report printer
Power stacker Digital
postage meter
Mail Tec Hasler WJ150 48-Month Rental
$450.00 monthly rental/maintenance Total
Cost $21,600.00
Speed – 150 letters per minute Machine
speed too slow.
Committee
did not like machine.
The committee recommended the
DM800 machine from Pitney Bowes based on machine
processing speed along with past
service performance.
The Board discussed the bid proposal received from
Pitney Bowes and Mail Tec.
Chairman Inman entertained a motion to approve the
bid from Pitney Bowes or Mail Tec.
Vice Chairman Joe Turpin moved to approve Pitney
Bowes – DM800 for postage machine rental agreement for 48 months. Commissioner John Turpin seconded and the
motion carried unanimously.
GENERAL
GOVERNMENT – SOCIAL SERVICES - BUDGET ORDINANCE AMENDMENT #42
Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #42, which is necessary to amend the General Fund to appropriate funds for two Child Protective Services positions funded 100% from the State. The appropriations are to be changed as follows:
|
Account Number |
|
EXPENDITURES |
|
Decrease |
|
Increase |
|
|
|
Social Services
|
|
|
|
|
|
100.5310.000 |
|
Salaries & Wages |
|
|
|
$50,000.00 |
|
100.5310.081 |
|
|
|
|
5000.00 |
|
|
100.5310.082 |
|
|
|
|
150.00 |
|
|
100.5310.090 |
|
|
|
|
2480.00 |
|
|
100.5310.091 |
|
|
|
|
580.00 |
|
|
100.5310.100 |
|
|
|
|
1968.00 |
|
|
100.5310.101 |
|
|
|
|
400.00 |
|
|
100.5310.110 |
|
|
|
|
4157.00 |
|
|
100.5310.111 |
|
|
|
|
265.00 |
|
|
100.5310.180 |
|
|
|
|
5000.00 |
|
|
|
|
|
|
|
$70,000.00 |
|
Account Number |
|
REVENUES |
|
Decrease |
|
Increase |
|
100.3301.203 |
|
DSS-County-State
|
|
|
|
$70,000.00 |
|
|
|
|
|
|
|
$70,000.00 |
Finance Director Edwards noted that the following justification of the
budget ordinance amendment for fiscal year 2005-06:
·
The County received funding for the Child Protective Services
positions
on October 26, 2005.
Chairman Inman entertained a motion to approve Budget Ordinance
Amendment #42.
Vice Chairman Joe Turpin moved to approve Budget Ordinance Amendment
#42.
Commissioner Walker seconded and the motion carried unanimously.
GENERAL
GOVERNMENT –SEWER FUND - BUDGET
ORDINANCE AMENDMENT #43 –LIFT STATION REPAIRS
Public Works
Director Jay Kinney requested the approval for funding to repair piping at the
lift station at Stokes Reynolds Memorial Hospital. Director Kinney stated that during a normal routine inspection by
R&A Labs, a small tiny pinhole had been detected in the piping at lift station
located at the hospital which has been processing hospital waste water for over
ten years. Director Kinney presented
the following bids:
·
R.E. Griffin
Plumbing Co $4,674.15
Rural Hall, NC
·
R&A Labs $11,500.00
Kernersville, NC
·
O’Brien
Southern Trenching
$22, 570.00
Rural Hall, NC
Director Kinney
reiterated the urgent need to repair the piping at the hospital, without
repairs major problems could occur which would require pumping and hauling of
waste water (could get expensive) while repairs are made.
The Board discussed
the needed repairs to the lift station requested by Director Kinney along with
the bids received for the proposed projects.
The Board
discussed the current fund balance of the sewer fund.
Commissioner
John Turpin moved to award the bid to repair piping at the lift station located
at Stokes Reynolds Memorial Hospital to R.E. Griffin Plumbing Co in the amount
of $4,674.15.
Vice Chairman
Joe Turpin seconded and the motion carried unanimously.
Finance Director Julia Edwards requested the approval of Budget
Ordinance Amendment #43, which is necessary to amend the General Fund and
Regional Sewer Fund to transfer and appropriate funds to repair the lift
station at Stokes Reynolds Hospital.
The submitted budget amendment reflected transferring funding from
contingency which was
not needed based upon the bid approval. Finance Director Edwards noted
the repairs would only need $175 to be taken from the Telephone Line
Item-Regional Sewer Fund. The appropriations are to be changed as follows:
|
Account Number |
|
EXPENDITURES |
|
Decrease |
|
Increase |
|
|
|
Regional
Sewer Fund
|
|
|
|
|
|
501.7140.320 |
|
Telephone |
|
$175.00 |
|
|
|
501.7140.350 |
|
Maint. & Repairs -Equipment
|
|
|
|
$175.00 |
|
|
|
|
|
$175.00 |
|
$175.00 |
Finance Director Edwards noted that the following justification of the
budget ordinance amendment for fiscal
year 2005-06:
·
During Research and Analytical Laboratories quarterly inspections, they
discovered the needed repairs.
Chairman Inman entertained a motion to approve Budget Ordinance
Amendment #43.
Commissioner McHugh moved to approve Budget Ordinance Amendment #43 and
the ordinance reflect that $175 be transferred from Telephone Line Item from
the Regional Sewer Fund to Maintenance and Repairs in the Regional Sewer
Fund.
Commissioner John Turpin seconded and the motion carried unanimously.
GENERAL
GOVERNMENT – SPECIAL APPROPRIATIONS- BUDGET ORDINANCE AMENDMENT #44
Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #44, which is necessary to amend the General Fund to appropriate and transfer funds for Juvenile Justice Delinquency Partnership due to a state reduction and an increase for emergency shelter program. The appropriations are to be changed as follows:
|
Account Number |
|
EXPENDITURES |
|
Decrease |
|
Increase |
|
|
|
Special Appropriations
|
|
|
|
|
|
100.5830.691 |
|
Step One
|
|
$4,373.00 |
|
|
|
100.5830.692 |
|
Juvenile Services
|
|
|
|
$1,958.00 |
|
100.5830.695 |
|
SCAN
|
|
$825.00 |
|
|
|
100.9910.000 |
|
Contingency
|
|
$450.00 |
|
|
|
|
|
|
$5,648.00 |
|
$1,958.00 |
|
Account Number |
|
REVENUES |
|
Decrease |
|
Increase |
|
100.3301.361 |
|
Juvenile Justice Delinq. Partnership
|
|
$3,690.00 |
|
|
|
|
|
|
$3,690.00 |
|
|
Finance Director Edwards noted that the following justification of the
budget ordinance amendment for fiscal year 2005-06:
·
The State budget reduction of 2.5% or $3,690 and the reallocation of
unspent salaries of $1, 508 for the Emergency Shelter Program will a match of
$450 just recently received by JCPC from the State.
Chairman Inman entertained a motion to approve Budget Ordinance
Amendment #44.
Commissioner McHugh moved to approve Budget Ordinance Amendment #44.
Vice Chairman Joe Turpin seconded and the motion carried unanimously.
GENERAL
GOVERNMENT – SERVICE DISTRICT - BUDGET ORDINANCE AMENDMENT #45
Finance Director Julia Edwards requested the approval of Budget
Ordinance Amendment #45, which is necessary to amend the Service District Fund
to appropriate funds for construction cost of highway connection to the
entrance of the bay doors of the new Sauratown Fire Department. The appropriations are to be changed as
follows:
|
Account Number |
|
EXPENDITURES |
|
Decrease |
|
Increase |
|
|
|
Service District Fund
|
|
|
|
|
|
209.4340.003 |
|
Sauratown Vol. Fire Department
|
|
|
|
$15,400.00 |
|
|
|
|
|
|
|
$15,400.00 |
|
Account Number |
|
REVENUES |
|
Decrease |
|
Increase |
|
209.3839.000 |
|
Miscellaneous Revenue
|
|
|
|
$15,400.00 |
|
|
|
|
|
|
|
$15,400.00 |
Finance Director Edwards noted that the following justification of the
budget ordinance amendment for fiscal year 2005-06:
·
NC Department of Transportation refund for construction of the cost of
highway connection for the Sauratown Fire Department was received
on December 9, 2005.
Chairman Inman entertained a motion to approve Budget Ordinance
Amendment #45.
Commissioner McHugh moved to approve Budget Ordinance Amendment #45.
Commissioner John Turpin seconded and the motion carried unanimously.
GENERAL GOVERNMENT – SHERIFF’S DEPARTMENT - BUDGET ORDINANCE
AMENDMENT #46
Finance Director Julia Edwards requested the approval of Budget
Ordinance Amendment #46, which is necessary to amend the General Fund to
appropriate insurance claims to purchase a 1999 Chevrolet Tahoe K-1500 for the
Sheriff’s Department. The
appropriations are to be changed as follows:
|
Account Number |
|
EXPENDITURES |
|
Decrease |
|
Increase |
|
|
|
Sheriff’s Department
|
|
|
|
|
|
100.4310.510 |
|
Equipment
|
|
|
|
$9,600.00 |
|
|
|
|
|
|
$9,600.00 |
|
Account Number |
|
REVENUES |
|
Decrease |
|
Increase |
|
100.3839.850 |
|
Insurance Claims
|
|
|
|
$9,600.00 |
|
|
|
|
|
|
|
$9,600.00 |
Finance Director Edwards noted that the following justification of the
budget ordinance amendment for fiscal year 2005-06:
·
Insurance claim funds for total loss vehicle in the Sheriff’s
Department
County Manager Rick Morris explained in detail the request from Vehicle
Maintenance Supervisor Elwood Mabe (unable to attend the meeting). The request is to purchase a 1999 Chevrolet
Tahoe K-1500 for $9,600 and the current 4-wheel drive Blazer in the Sheriff’s
Dept. be transferred to Home Health which is desperately needed for making home
visits to remote areas and for emergencies.
Funding is available from the total loss insurance claim $7,361.82 and
$2,238.18 from the insurance claims line item.
Captain Junior Palmer-Sheriff’ Dept. explained the need for the Tahoe
in the Sheriff’s Department.
Commissioner Joe Turpin noted the need for additional information
regarding the Tahoe.
Chairman Inman entertained a motion to approve Budget Ordinance
Amendment #46.
Commissioner McHugh moved to approve Budget Ordinance Amendment #46.
Commissioner John Turpin seconded and the motion carried (4-1) with
Vice Chairman Joe Turpin voting against the motion.
GENERAL GOVERNMENT –
BOARD OF HEALTH- APPOINTMENTS
Chairman Inman presented the following
recommendations from Health Director Don Moore for vacant positions on the
Health Board:
·
Physician – Dr. Sam Newsome
·
Dentist – Dr. Mark Johnson
·
Optometrist – reappointment – Dr. Kevin
Walker
(only
optometrist available to serve in the County)
·
General Public – Crow McGee
·
Veterinarian – Sarah Shumate (member of
the public in lieu of veterinarian-no other veterinarian available to serve
Commissioner McHugh nominated the recommendations from the Health
Director to serve on the Board of Health.
Commissioner Walker expressed concerns regarding county employees being
placed on the Board of Health and requested if all veterinarians residing in
Stokes County had been contacted to serve.
Health Director Don Moore responded that Dr. Cowan (whose 9 year term
has expired and wish not to be re-appointed) assured him that all available
veterinarians had been contacted with no one willing to serve.
Chairman Inman stated that any Board member could submit additional
nominations at the December 27th meeting.
Nominations can be considered at the December 27th meeting.
GENERAL GOVERNMENT –
STOKES COUNTY FIRE COMMISSION – APPOINTMENT
Chairman Inman reported that the Fire Commission had nominated David
Manual Sandy Ridge, NC to serve as a civilian member, which would be assigned
to Lawsonville and Northeast Stokes Fire Departments.
Commissioner McHugh nominated David Manual to serve on the Stokes
County Fire Commission.
Nominations can be considered at the December 27th meeting.
GENERAL
GOVERNMENT – KING ETJ – PLANNING BOARD – APPOINTMENT
Chairman Inman reported that the following individuals can
be considered for the vacancy on the King ETJ –Planning Board:
·
Elke Card
·
Norman “Ron” Clifford
Commissioner Walker
nominated Elke Card and Norman “Ron” Clifford for Consideration to serve on the
King ETJ-Planning Board. Nominations can be considered at the December 27th
meeting.
GENERAL GOVERNMENT – TAX
ADMINISTRATION – R.E. CONRAD-APPEAL
Chairman Inman opened the
floor for further discussion regarding Mr. R. E. Conrad’s appeals of personal
property. The following are the Tax
Department’s recommended values along with Mr. Conrad’s suggested values:
|
|
|
Tax Administration's value |
|
Conrad's Suggestive value |
|
1974 (12x60) Single wide |
|
$4,540 |
|
$0 |
|
1995 (14x76) Single wide |
|
$19,332 |
|
$3,000 |
|
1980 (14x56) Single wide |
|
$4,604 |
|
$1,000 |
|
1993 (14x56) Single wide |
|
$13,812 |
|
$2,500 |
|
1992 (26x56) Double wide |
|
$37,400 |
|
$10,500 |
The Board continued discussion regarding the
following:
·
Marshall & Swift Pricing Guide
·
Mobile Homes based on quality levels v
·
Current valuation based at fair quality (second lowest)
·
Other mobile homes which have been submitted by the Tax Dept. for
the
Board’s consideration for reduction in value
Commissioner McHugh moved
to uphold the Tax Department’s values regarding the R.E. Conrad
properties. Motion died for lack of
second.
Vice Chairman Joe Turpin
moved to lower the value rating from fair to low regarding the R.E. Conrad
properties. Commissioner John Turpin
seconded the motion.
The Board discussed the consistency with other property in the
County. Real Property Appraiser Tech II Danny Nelson noted that other models are
valued at the same rate in the County. T
he motion failed (2-3) with Chairman
Inman, Commissioner McHugh, and Commissioner Walker voting against the
motion.
Commissioner McHugh moved
to approve the motion to uphold the Tax Department’s values regarding Mr.
Conrad’s properties in order to maintain uniformity on the values of properties
in Stokes County.
Commissioner Walker
seconded the motion.
The Board further
discussed the valuations placed on mobile homes in Stokes County according to
Marshall and Swift Pricing Guide.
The motion carried (3-2)
with Vice Chairman Joe Turpin and Commissioner John Turpin voting against the
motion.
GENERAL GOVERNMENT – GOVERNING
BODY – PROPOSED 2006 COUNTY COMMISSIONERS’ SCHEDULE
Clerk to the Board
Darlene Bullins submitted the following proposed Commissioners’ Schedule for
2006:
2006
COMMISSIONERS’ MEETINGS SCHEDULE
The Stokes County Board of Commissioners
will meet each month on the
2nd (Second) and 4th
(Fourth) Monday at 7:00pm
2nd MONDAY 4th MONDAY
January 9, 2006 January
23, 2006
February 13, 2006 February
27, 2006
March 13, 2006
March
27, 2006
April 10, 2006 April
24, 2006
May 8, 2006 May
22, 2006
June 12, 2006 June
26, 2006
July 10, 2006 July
24, 2006
August 14, 2006 August
28, 2006
September 11,
2006 September 25, 2006
October 9,
2006 October 23, 2006
November 13,
2006 November
27, 2006
December 11, 2006 **December
28, 2006
**December 25th Meeting changed to
Thursday, December 28th (Due to Holiday)
*The Board of
Commissioners will hold the first Monday Meeting, which is held on the 2nd
Monday of each month in a different location within the County. The Board would like to extend an invitation
to each community to hold their meeting on these designated dates. Please
contact Darlene Bullins, Clerk to the Board, to place your community on the
list.
Commissioners
Meeting (Planning)– First Tuesday of every other month 7:00 pm
Planning
meetings are held as needed- the meeting will be advertised prior to the dates
listed below: Held in Commissioners
Chambers
February 7, 2006 (as needed)
April 4, 2006 (as needed)
June
6, 2006 (as needed)
August 1, 2006 (as needed)
October 3, 2006 (as needed)
December 5, 2006 (as needed)
Stokes County League of Governments – 6:30 pm
Meeting with
Town of Danbury, Town of Walnut Cove, City of King and
Stokes County
January 26, 2006 – Town of Walnut Cove
April 27, 2006 –
Town of Danbury
July 27, 2006 - City of King
October 26, 2006 –
Stokes County
Any other
change in Date, Time, or Place will be advertised and placed on the County Web
Page – www.co.stokes.nc.us
Darlene
Bullins
Clerk to the
Board
Chairman Inman
entertained a motion to approve the submitted 2006 County Commissioners’
Meeting Schedule.
Commissioner McHugh moved
to approved the submitted 2006 County Commissioners’ Meeting Schedule.
Commissioner Walker
seconded and the motion carried unanimously.
GENERAL GOVERNMENT –
ADMINISTRATION – PERSONNEL ISSUE – HIRING OF RELATIVES
County Manager Rick Morris requested the Board consider deleting the
following from the County’s Personnel Policy:
“It shall be the policy of Stokes County, excluding the Sheriff
and Register of Deeds, no relative by
blood or marriage shall be approved to
work in the same department.”
County Manager Morris expressed concerns not allowing relatives to work
in the same department.
County Manager Morris suggested replacing the above statement with the
following:
a.
Members
of an immediate family shall not be employed at the same
time if such
employment would result in an employee directly or
indirectly supervising a member of the immediate family.
b.
This
policy shall not be retroactive, and no action will be taken
concerning those
members of the same family employed in conflict
with (a) above
prior to the adoption of this policy.
c.
Immediate family is defined for the purpose of this section as
spouse, mother,
father, guardian, children,
sister, brother, aunt, uncle, niece, nephew,
grandparents, grandchildren, plus
the various combinations of half, step, in-law,
and adopted relations that can be
derived from those named
County Manager Morris noted that State Personnel Act allows the hiring
of relatives as long as relatives are not supervised by one another and that
surrounding counties have similar policies.
The Board discussed the issue including adding significant others.
Commissioner McHugh moved to approve the following to be added to the
Stokes County Personnel Policy- Section 2:
It shall be the
following policy of Stokes County, excluding the Sheriff and Register of Deeds,
relating to the hiring
of relatives:
a.
Members
of an immediate family shall not be employed at the same
time if such employment
would result in an employee directly or
indirectly supervising a member of the immediate family.
b.
This
policy shall not be retroactive, and no action will be taken
concerning those members
of the same family employed in conflict
with (a) above prior to
the adoption
of this policy.
c. Immediate family is defined for
the purpose of this section as spouse, mother,
father, guardian, children, sister,
brother, aunt, uncle, niece, nephew,
grandparents, grandchildren, plus the
various combinations of half, step, in-law,
and adopted relations that can be derived from those named
Motion died for lack of second.
The Board requested County Manager Morris to provide additional
information regarding similar policies from other counties, definition of
significant others, and bring back to the meeting on the 27th.
GENERAL GOVERNMENT –
GOVERNING BODY – TRANSPORTATION ADVISORY COMMITTEE
Chairman Inman presented Board members with information regarding the
Transportation Advisory Committee requesting the approval of the Resolution
Authorizing Execution of a Revised Memorandum of Understanding for Winston
Salem Urban Area Metropolitan Planning Organization.
Chairman Inman noted that the Town of Wallburg has indicated an
interest in joining the MPO as a member government.
Commissioner McHugh requested additional information regarding what the
impact would be if the Town of Wallburg
joined the MPO and its voting ratio by Stokes County regarding MPO issues.
Vice Chairman Joe Turpin noted that Chairman Inman and the representative
from the City of King are the only voting representatives from Stokes County.
CLOSED SESSION
Chairman Inman entertained a motion to enter into closed session for
the following:
- To consult with the Attorney employed or retained by the Public
Body in Order to preserve the attorney-client privilege between the
Attorney and the Public Body, which privilege is hereby acknowledged, and
to consider and give instructions to an attorney concerning the handing or
settlement of a claim judicial action, mediation, arbitration, or
administrative procedure pursuant to G.S. 143-318.11(3).
- To consider the initial employment or appointment of an individual
to any office or position, other than a vacancy in the Board of County
Commissioners or any other public body, or to consider the qualifications,
competence, performance, character, and fitness of any public officer or
employee, other than a member of the Board of Commissioners or of some
other public body pursuant to G.S. 143-318.11(6)
Vice Chairman Joe Turpin moved to enter into closed session for the
following:
- To consult with the Attorney employed or retained by the Public
Body in Order to preserve the attorney-client privilege between the
Attorney and the Public Body, which privilege is hereby acknowledged, and
to consider and give instructions to an attorney concerning the handing or
settlement of a claim judicial action, mediation, arbitration, or
administrative procedure pursuant to G.S. 143-318.11(3).
- To consider the initial employment or appointment of an individual
to any office or position, other than a vacancy in the Board of County
Commissioners or any other public body, or to consider the qualifications,
competence, performance, character, and fitness of any public officer or
employee, other than a member of the Board of Commissioners or of some
other public body pursuant to G.S. 143-318.11(6)
Commissioner Walker seconded and the motion carried (3-2) with
Commissioner John Turpin and Commissioner McHugh voting against the motion.
The Board re-entered into regular session of
the December 12, 2005 meeting.
GENERAL GOVERNMENT –
ADMINISTRATION – RESIGNATION OF COUNTY MANAGER
Chairman Inman entertained a motion to accept the resignation of County
Manager Rick Morris effective January 3, 2006.
Vice Chairman Joe Turpin moved to accept the resignation from County
Manager Rick Morris.
Commissioner John Turpin seconded the motion.
The Board expressed their gratitude to County Manager Rick Morris for
the dedication and hard work he had done for Stokes County.
County
Manager Rick Morris thanked the Board for the opportunity to serve as County
Manager for Stokes County.
The
motion carried unanimously.
There being no further
business to come before the Board, Chairman Inman entertained a motion to
adjourn the meeting.
Commissioner John Turpin
moved to adjourn the meeting.
Vice Chairman Joe Turpin
seconded and the motion carried unanimously.
_________________________
_____________________________
Darlene M. Bullins
J. Leon Inman
Clerk to the Board Chairman
