STATE OF NORTH CAROLINA                   )                    OFFICE OF THE COMMISSIONERS

                                                                        )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                  )                    DANBURY, NORTH CAROLINA

                                                                        )                    DECEMBER 12, 2005

 

 

 

The Board of Commissioners of the County of Stokes, State of North Carolina, met for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan Memorial Building (Administrative Building) located in Danbury, North Carolina on Monday, December 12, 2005 at 7:00 pm with the following members present:

 

                                                Chairman Leon Inman

                                                                Vice-Chairman Joe Turpin

Commissioner Sandy McHugh

Commissioner John Turpin

                                                                Commissioner Jimmy Walker

 

                                                                County Personnel in Attendance:

County Manager Richard Morris

                                                                Clerk to the Board Darlene Bullins

                                                                County Attorney Jonathan Jordan

                                                                Finance Director Julia Edwards

Tax Administrator Wren Carmichael

Support Services Supervisor Danny Stovall

Lead Real Property Appraiser Richard Brim

Real Property Appraiser Tech II Danny Nelson

Listing Appraiser/Delinquent Tax Collector Diana Dotson

Cooperative Extension Director Jack Loudermilk

Health Director Don Moore

DSS Director Jan Spencer

Public Works Director Jay Kinney

Captain Junior Palmer-Sheriff’s Department

 

Chairman Leon Inman called the meeting to order.

               

County Manager Rick Morris delivered the invocation.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

Chairman Inman opened the meeting by inviting the citizens in attendance to join the Board with the Pledge of Allegiance.

 

PUBLIC HEARING – SECONDARY ROAD IMPROVEMENT PROGRAM – FISCAL YEAR 2005-06

 

Chairman Inman called the Public Hearing for the Secondary Road Improvement Program – Fiscal Year 2005-06 to order.  There were no public comments. 

 

Chairman Inman closed the Public Hearing.

 

PUBLIC HEARING – CITY OF KING – ETJ – APPOINTMENT

 

Chairman Inman called the Public Hearing for the City of King – ETJ – appointment to order. 

 

There were no names submitted from the public. 

 

Clerk to the Board Darlene Bullins submitted the following names who had submitted an application for appointment:

 

·         Elke Card

·         Norman “Ron” Clifford

 

Chairman Inman closed the Public Hearing.

 

PUBLIC COMMENTS

 

There were no public comments:

 

GENERAL GOVERNMENT – GOVERNING BODY – SECONDARY ROAD IMPROVEMENT PROGRAM – FISCAL YEAR 2005-06

 

Division Engineer Pat Ivey -NCDOT updated the Board regarding the NCDOT Financial Management Plan.  Mr. Ivey stated that the Board of Transportation adopted and implemented a three-year cash management plan with the following conditions which would affect Stokes County:

 

·         Delays all transportation improvement projects by at least 4 months,

some longer

·         Reduction in the annual TIP funding

·         Reduction in spending capacity on other projects such as the  

Secondary Road Improvement Program

Mr. Ivey concluded that the cash management plan does not affect the amount of funding allocated from the General Assembly to Stokes County.

 

(District Engineer Mike Shaffner and Division Maintenance Engineer Mike Patton were also in attendance for the meeting).

 

District Engineer Mike Shaffner – NCDOT presented the following proposed Secondary Road Improvement Program for Fiscal Year 2005-06:

 

Estimated SRCF Allocation

 

 

 

 $              1,300,000.00

Estimated SRC & TF Allocation

 

 

 

 $                 555,000.00

Total SRC& TF Allocation

 

 

 

 $              1,855,000.00

 

 

 

 

 

Paving of Unpaved Roads (SRCF)

 

Mileage

 

Estimated Const. Funds

SR No. #1981- Neal Road

 

0.38

 

 $                 100,000.00

SR No. #1666- Cook Road

 

0.6

 

 $                 156,000.00

SR No. #1450- Old NC 704 Loop

 

0.4

 

 $                 135,000.00

SR No. #1121- Hobe Kiser Road

 

0.4

 

 $                 120,000.00

SR No. #1196- J P Lynch Road

 

0.4

 

 $                 120,000.00

Total Mileage

 

2.18

 

 $                 631,000.00

 

 

 

 

 

Paving of Unpaved Roads (Trust Fund)

 

Mileage

 

Estimated Const. Funds

SR No. #1144- Pratt Road

 

1.5

 

 $                 326,000.00

SR No. #1699- Stanley Mabe Road

 

0.7

 

 $                 162,000.00

Total Mileage

 

2.2

 

 $                 488,000.00

 

 

 

 

 

Right of Way Engineering

 

 

 

 $                 191,000.00

 

 

 

 

 

Spot Stabilization Unpaved Roads

 

 

 

 $                 250,000.00

Spot Stabilization/Spot Improvements

 

 

 

 

 

 

 

 

 

Road Additions/Road Widening/POP

 

 

 

 $                 295,000.00

Fire Departments

 

 

 

 

 

 

 

 

 

Grand Total

 

 

 

 $              1,855,000.00

 

 

Commissioner John Turpin requested NCDOT investigate the Sandhole Road (which is the last unpaved road on the priority listings) which has a gate placed at the entrance to the road.

 

The Board discussed cost associated with paving of rural roads, timetable for paving rural roads, and the priority listing.  Mr. Shaffner explained the points system used to prioritize the rural roads, which are prioritized every 4 years. The current priority listing was just re-evaluated this year (2005).

 

Chairman Inman entertained a motion to approve the submitted Stokes County Secondary Construction Program for Fiscal Year 2005-06 as submitted by the NCDOT.

 

Vice Chairman Joe Turpin moved to approve the submitted Stokes County Secondary Construction Program for Fiscal Year 2005-06 as submitted by the NCDOT.

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – ABANDONMENT OF A PORTION OF SR #1509 – JOHN TUCKER ROAD FROM THE SECONDARY ROAD SYSTEM

 

Chairman Inman presented the following additional information regarding the abandonment of a portion of SR #1509- John Tucker Road from the Secondary Road System. 

 

The request for abandonment of the road had been denied at the November 28th meeting due to a letter received from Mr. and Mrs. Bobby Bennett indicating that they did not desire the abandonment of a portion of SR #1509 John Tucker Road from the Secondary Road System.

 

Ms. Myra Bennett had recently requested the Clerk to the Board send another copy of the letter from the Board of Commissioners requesting her desire to abandon the road.  Mr. and Mrs. Bobby Bennett both returned their letters stating that they both desired the abandonment of a portion of SR#1509-John Tucker Road from the Secondary Road

System.

 

Division Engineer Pat Ivey stated that property owners Bobby and Myra Bennett did request and did sign a petition requesting that a portion of John Tucker Road be abandoned from the Secondary Road System.

 

Chairman Inman entertained a motion to approve the following Request for Abandonment from the State Maintained Secondary Road System a portion of SR #1509- John Tucker Road:

 

REQUEST FOR ABANDONMENT FROM THE STATE MAINTAINED SECONDARY ROAD SYSTEM

 

NORTH CAROLINA

COUNTY OF STOKES

ROAD DESCRIPTION – Abandon a Portion of SR #1509 – John Tucker Rd  (per attached map)

 

WHEREAS, the attached petition has been filed with the Board of County Commissioners of the County of Stokes requesting that the above-described road, the location of which has been indicated on the attached map, be abandoned from the Secondary Road Systems; and

 

WHEREAS, the Board of County Commissioners is of the opinion that the above described road should be abandoned from the Secondary Road System, if the abandonment is in the best interest of the public and of the Division of Highways of the Department of Transportation and Highway Safety.

 

NOW, THEREFORE, be it resolved by the Board of County Commissioners of the County of Stokes that the Division of Highways is hereby requested to review the above described road, and to abandon the road from the Secondary Road System if it is in the best interest of the public and the Division of Highways.

 

CERTIFICATE

 

The foregoing Resolution was duly adopted by the Board of Commissioners of the County of Stokes at a meeting on the 12th day of December, 2005, and appears on the minutes of the said Commission.

 

WITNESS by hand and official seal this the 12th day of December 2005.

 

___________________________

Clerk to the Board

County of Stokes

 

Commissioner John Turpin moved to approve the Request for Abandonment from the State Maintained Secondary Road System a portion of SR #1509- John Tucker Rd.

 

Vice Chairman Joe Turpin seconded and the motion carried (4-1) with Commissioner McHugh voting against the motion.

 

GENERAL GOVERNMENT – JCPC – STATE BUDGET CUTS

 

Ms. Kathy Ford, JCPC Chair, submitted the JCPC’s recommendation regarding the recent State budget cut (2.50772% or $3,690) which affects the current JCPC programs.

 

Ms. Ford noted the following regarding the cuts:

 

·         Sub-committee met to discuss reduction possibilities

·         Sub-committee reviewed the current JCPC funding plan

·         Sub-committee submitted unspent funds recommendations

·         Partnership for Drug Free NC- unspent funding - $4,373

·         SCAN – unspent funding - $825

·         A balance of $1508 will be available from the unspent funding for re-allocation

·         Budget Reduction reduces the county’s 2005-06 JCPC allocation from $143,188 to $139,498

 

Ms. Ford reported that the JCPC recommended the following to the Board of Commissioners for the reduction by unanimous vote:

 

·         Partnership for a Drug Free NC – reduction of $4,373

·         SCAN – reduction $825

·         $1508 be re-allocated to Stokes County Emergency Shelter Program to provide emergency shelter bed space days.

·         Request county match of $450 to utilize the $1508 for emergency shelter bed space days

 

The Board discussed the state reduction along with the additional re-allocation request to be used for additional emergency shelter bed space days.

 

District Court Counselor Jack Moore explained the request regarding the $1508 for Emergency Shelter Program and the urgent need for additional emergency shelter bed space days for Stokes County residents.

 

Mr. Moore explained in detail how the emergency shelter bed space days work for Stokes County and that the $1508 would be used for direct service.

 

County Manager Rick Morris stated that a budget amendment had been placed in tonight’s agenda reflecting the budget reduction along with the needed $450 county match being funded from Contingency.

 

Commissioner John Turpin moved to approve the budget reduction recommended by JCPC.  Commissioner McHugh seconded the motion.

 

Commissioner McHugh moved to amend the motion to include the suggested spending of the $1508 (unspent funding) for emergency shelter bed space days. 

 

Commissioner John Turpin seconded the amendment. 

 

The amendment carried unanimously.

 

The motion to approve the JCPC recommendations for budget reduction and the spending of the $1508 (unspent funding) carried unanimously.

 

GENERAL GOVERNMENT – COOPERATIVE EXTENSION – REQUEST FOR CONSIDERATION OF COUNTY LONGEVITY

 

Director Jack Loudermilk, Director – NC Cooperative Extension Director requested the Board consider applying the County’s Longevity Plan to Cooperative Extension employees.

 

Director Loudermilk noted that one employee who had been with Stokes County for 24 years had not received the longevity salary increase. 

 

Director Loudermilk stated that Cooperative Extension employees maintain the following:

 

·         Same county holiday schedule

·         Same county operating schedule

·         Attend and participate in department head meetings and other county activities and programs

 

Director Loudermilk requested that Cooperative Extension employees who qualify receive the portion of their salaries that is County funded. 

 

The $780 for this particular employee has been budgeted for fiscal year 2005-06.

 

The Board discussed Director Loudermilk’s request.

 

Chairman Inman entertained a motion to approve or deny Director Loudermilk’s request.

 

Commissioner McHugh moved to approve the request by Director Loudermilk to give the 24 year Stokes County employee the longevity pay. 

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – HEALTH DEPARTMENT – PROPOSAL – UTILIZATION OF KING CLINIC

 

Health Director Don Moore presented a proposal for Utilization of the King Clinic.

 

Director Moore discussed the following regarding the proposed re-opening of the King Clinic:

 

·         Currently have a middle level provider on staff full time which will allow

additional staff for the King Clinic

·         Need for WIC Services which would be provided one day a week in King and four days in Danbury

·         Need Primary Care Services which would be provided two days a week in King and five days a week in Danbury

·         Savings of fuel cost for the Family Care Coordinators

·         Immunizations can be provided on a periodic basis such as flu season, start of school, etc. also at the King Clinic

·         No increase in overall personnel cost

·         Board of Health supports and has approved re-opening the King Clinic

·         Need for small amount of maintenance to the existing building-painting, etc.

·         Update and activation of the current telephone system

·         Installation and activation of computer network

·         Projected county cost for the first six months would be approximately $26,500 which would be funded from lapsed salaries

·         Services will be allocated/reallocated based on location demand

·         Target date for re-opening – late January or early February 2006

 

Director Moore requested direction from the Board regarding his proposal for re-opening the King Clinic.

 

The Board discussed Director Moore’s proposal for re-opening of the King Clinic.

 

Commissioner John Turpin requested if all other options such as available space at JR Jones had been identified and ruled out.

 

County Manager Rick Morris noted the facility would also be housing staff from Social Services. 

 

DSS Director Jan Spencer noted the possibility of DSS services being provided one day per week to start with.

 

Finance Director Julia Edwards noted a budget amendment would be at the next meeting for the Board’s consideration.

 

Commissioner Walker moved to allow the Health Director to start the initial phase for re-opening the King facility.  Chairman Inman seconded the motion. 

 

The Board further discussed the issue of re-opening the King Clinic. 

 

Commissioner John Turpin reiterated the need to investigate all options before approving the motion to begin the initial phase of reopening the King clinic.

 

Commissioner McHugh also requested that Director Moore  investigate any available space at the JR Jones Facility since funding approval would have to wait until the next meeting for a budget amendment. 

 

Commissioner Walker noted that need to begin the initial phase immediately in order to re-open the King Clinic as soon as

possible. 

 

The motion failed (2-3) with Vice Chairman Joe Turpin, Commissioner John Turpin, and Commissioner McHugh voting against the motion.

 

Commissioner Walker moved to approve the initial work such as painting, cleaning, etc. be started by the Public Building staff while the Health Director evaluates other options for space in the area.

 

Commissioner McHugh seconded and the motion carried (3-2) with Vice Chairman Joe Turpin and Commissioner John Turpin voting against the motion.

 

GENERAL GOVERNMENT – BID PROPOSALS – FIRE WALL INSULATION – COURTROOM “C”

 

Support Services Supervisor Danny Stovall reported to the Board that bid opening for fire wall installation for Courtroom “C” (lower level-Government Center) was held on December 7, 2005 at 3:00pm.

 

Mr. Stovall stated that Clemmons Dry Wall was the only bidder present and his proposal was returned unopened.  Mr. Stovall stated he would like to re-advertise and speak to other bidders who had indicated that they would be bidding on the project.

 

The Board unanimously agreed for Mr. Stovall to re-bid the project.

 

GENERAL GOVERNMENT – BID PROPOSALS – POSTAGE METER RENTAL

 

Support Services Supervisor Danny Stovall stated that the current postage machine rental agreement with Pitney Bowes had expired and that employees from DSS, Public Buildings, and I had demo machines from Pitney Bowes and Mail Tec.

 

The following bids were received:

 

Pitney Bowes             DM800                                    48-Month Rental

 

$468.00 monthly rental/maintenance                                          Total Cost $22,464.00

 

Speed - 190 letters per minute                                                     Mail up to ˝” thick

Auto thickness adjustment                                                             15# weighing platform

100-department accounting software                                         Laser report printer

Drop stacker                                                                                      Digital postage meter

 

Mail Tec                     Hasler WJ185                        48-Month Rental

 

$470.00 monthly rental/maintenance                                          Total Cost $22,560.00

 

Speed – 185 letters per minute                                                     Mail up to 5/8” thick

Auto thickness adjustment                                                             10# weighing platform

50-department accounting software                                           Report printer

Power Stacker                                                                                   Digital postage meter

 

 Pitney Bowes                        Galaxy 180                             48-Month Rental

 

$490.00 monthly rental/maintenance                                          Total Cost $23,520.00

 

Speed – 180 letters per minute                                                     Mail up to ˝” thick

Auto thickness adjustment                                                             15# weighing platform

100-department accounting software                                         Report printer

Power stacker                                                                                    Electronic postage meter

 

               

Pitney Bowes             DM900                                    48-Month Rental

 

$535.00 monthly rental/maintenance                                          Total Cost $25,680.00

 

Speed – 240 letters per minute                                                     Mail up to ˝” thick

Auto thickness adjustment                                                             15# weighing platform

100-department accounting software                                         Laser report printer

Power stacker                                                                                    Digital postage meter

 

Mail Tec                     Hasler WJ150                                    48-Month Rental

 

$450.00 monthly rental/maintenance                                          Total Cost $21,600.00

 

Speed – 150 letters per minute                                     Machine speed too slow. 

Committee did not like machine.

 

The committee recommended the DM800 machine from Pitney Bowes based on machine

processing speed along with past service performance.

 

The Board discussed the bid proposal received from Pitney Bowes and Mail Tec.

 

Chairman Inman entertained a motion to approve the bid from Pitney Bowes or Mail Tec.

 

Vice Chairman Joe Turpin moved to approve Pitney Bowes – DM800 for postage machine rental agreement for 48 months.  Commissioner John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – SOCIAL SERVICES - BUDGET ORDINANCE AMENDMENT #42

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #42, which is necessary to amend the General Fund to appropriate funds for two Child Protective Services positions funded 100% from the State.  The appropriations are  to be changed as follows: 

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Social Services

 

 

 

 

100.5310.000

 

Salaries & Wages

 

 

 

$50,000.00

100.5310.081

 

On- Call Pay

 

 

 

5000.00

100.5310.082

 

Incentive

 

 

 

150.00

100.5310.090

 

Social Security Tax

 

 

 

2480.00

100.5310.091

 

Medicare Tax

 

 

 

580.00

100.5310.100

 

Retirement

 

 

 

1968.00

100.5310.101

 

401(k)

 

 

 

400.00

100.5310.110

 

Health Insurance

 

 

 

4157.00

100.5310.111

 

Dental Insurance

 

 

 

265.00

100.5310.180

 

Professional Services

 

 

 

5000.00

 

 

 

 

 

 

$70,000.00

 

This will result in a net increase of $70,000.00 in the appropriations of the E911 Fund.

To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.203

 

DSS-County-State

 

 

 

$70,000.00

 

 

 

 

 

 

$70,000.00

 

Finance Director Edwards noted that the following justification of the budget ordinance amendment for fiscal year 2005-06:

 

·         The County received funding for the Child Protective Services

positions on October 26, 2005.

 

Chairman Inman entertained a motion to approve Budget Ordinance Amendment #42.

 

Vice Chairman Joe Turpin moved to approve Budget Ordinance Amendment #42.

 

Commissioner Walker seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –SEWER FUND  - BUDGET ORDINANCE AMENDMENT #43 –LIFT STATION REPAIRS

 

Public Works Director Jay Kinney requested the approval for funding to repair piping at the lift station at Stokes Reynolds Memorial Hospital.  Director Kinney stated that during a normal routine inspection by R&A Labs, a small tiny pinhole had been detected in the piping at lift station located at the hospital which has been processing hospital waste water for over ten years.  Director Kinney presented the following bids:

 

·         R.E. Griffin Plumbing Co                 $4,674.15

Rural Hall, NC

·         R&A Labs                                                        $11,500.00

Kernersville, NC

·         O’Brien Southern Trenching                   $22, 570.00

Rural Hall, NC

 

Director Kinney reiterated the urgent need to repair the piping at the hospital, without repairs major problems could occur which would require pumping and hauling of waste water (could get expensive) while repairs are made.

 

The Board discussed the needed repairs to the lift station requested by Director Kinney along with the bids received for the proposed projects. 

 

The Board discussed the current fund balance of the sewer fund.

 

Commissioner John Turpin moved to award the bid to repair piping at the lift station located at Stokes Reynolds Memorial Hospital to R.E. Griffin Plumbing Co in the amount of $4,674.15.  

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #43, which is necessary to amend the General Fund and Regional Sewer Fund to transfer and appropriate funds to repair the lift station at Stokes Reynolds Hospital.  The submitted budget amendment reflected transferring funding from contingency which was

not needed based upon the bid approval. Finance Director Edwards noted the repairs would only need $175 to be taken from the Telephone Line Item-Regional Sewer Fund. The appropriations are to be changed as follows: 

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Regional Sewer Fund

 

 

 

 

501.7140.320

 

Telephone

 

        $175.00

 

 

501.7140.350

 

Maint. & Repairs -Equipment

 

 

 

$175.00

 

 

 

 

        $175.00

 

$175.00

 

This will result in a net decrease of $0.00 in the appropriations of the Regional Sewer Fund.

 

Finance Director Edwards noted that the following justification of the budget  ordinance amendment for fiscal year 2005-06:

 

·         During Research and Analytical Laboratories quarterly inspections, they discovered the needed repairs.

 

Chairman Inman entertained a motion to approve Budget Ordinance Amendment #43.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #43 and the ordinance reflect that $175 be transferred from Telephone Line Item from the Regional Sewer Fund to Maintenance and Repairs in the Regional Sewer Fund. 

 

Commissioner John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – SPECIAL APPROPRIATIONS- BUDGET ORDINANCE AMENDMENT #44

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #44, which is necessary to amend the General Fund to appropriate and transfer funds for Juvenile Justice Delinquency Partnership due to a state reduction and an increase for emergency shelter program.   The appropriations are to be changed as follows: 

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Special Appropriations

 

 

 

 

100.5830.691

 

Step One

 

   $4,373.00

 

 

100.5830.692

 

Juvenile Services

 

 

 

$1,958.00

100.5830.695

 

SCAN

 

       $825.00

 

 

100.9910.000

 

Contingency

 

       $450.00

 

 

 

 

 

 

    $5,648.00

 

 $1,958.00

 

This will result in a net decrease of $3,690.00 in the appropriations of the General Fund. To provide the additional revenue for the above, the following revenues will be decreased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.361

 

Juvenile Justice Delinq. Partnership

 

$3,690.00        

 

 

 

 

 

 

$3,690.00

 

 

               

Finance Director Edwards noted that the following justification of the budget ordinance amendment for fiscal year 2005-06:

 

·         The State budget reduction of 2.5% or $3,690 and the reallocation of unspent salaries of $1, 508 for the Emergency Shelter Program will a match of $450 just recently received by JCPC from the State.

 

Chairman Inman entertained a motion to approve Budget Ordinance Amendment  #44.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #44.

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

               

GENERAL GOVERNMENT – SERVICE DISTRICT - BUDGET ORDINANCE AMENDMENT #45

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #45, which is necessary to amend the Service District Fund to appropriate funds for construction cost of highway connection to the entrance of the bay doors of the new Sauratown Fire Department.  The appropriations are to be changed as follows: 

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Service District Fund

 

 

 

 

209.4340.003

 

Sauratown Vol. Fire Department

 

 

 

$15,400.00

 

 

 

 

 

 

$15,400.00

This will result in a net increase of $15,400.00 in the appropriations of the Service District Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

209.3839.000

 

Miscellaneous Revenue

 

 

 

$15,400.00

 

 

 

 

 

 

$15,400.00

 

Finance Director Edwards noted that the following justification of the budget ordinance amendment for fiscal year 2005-06:

 

·         NC Department of Transportation refund for construction of the cost of highway connection for the Sauratown Fire Department was received

on December 9, 2005.

 

Chairman Inman entertained a motion to approve Budget Ordinance Amendment  #45.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #45.

 

Commissioner John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – SHERIFF’S DEPARTMENT - BUDGET ORDINANCE AMENDMENT #46

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #46, which is necessary to amend the General Fund to appropriate insurance claims to purchase a 1999 Chevrolet Tahoe K-1500 for the Sheriff’s Department.  The appropriations are to be changed as follows: 

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Sheriff’s Department

 

 

 

 

100.4310.510

 

Equipment

 

 

 

$9,600.00

 

 

 

 

 

 

$9,600.00

 

This will result in a net increase of $9,600.00 in the appropriations of the General Fund.

To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3839.850

 

Insurance Claims

 

 

 

$9,600.00

 

 

 

 

 

 

$9,600.00

Finance Director Edwards noted that the following justification of the budget ordinance amendment for fiscal year 2005-06:

 

·         Insurance claim funds for total loss vehicle in the Sheriff’s Department

 

County Manager Rick Morris explained in detail the request from Vehicle Maintenance Supervisor Elwood Mabe (unable to attend the meeting).  The request is to purchase a 1999 Chevrolet Tahoe K-1500 for $9,600 and the current 4-wheel drive Blazer in the Sheriff’s Dept. be transferred to Home Health which is desperately needed for making home visits to remote areas and for emergencies.

 

Funding is available from the total loss insurance claim $7,361.82 and $2,238.18 from the insurance claims line item. 

 

Captain Junior Palmer-Sheriff’ Dept. explained the need for the Tahoe in the Sheriff’s Department. 

 

Commissioner Joe Turpin noted the need for additional information regarding the Tahoe.

 

Chairman Inman entertained a motion to approve Budget Ordinance Amendment  #46.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #46.

 

Commissioner John Turpin seconded and the motion carried (4-1) with Vice Chairman Joe Turpin voting against the motion.

 

GENERAL GOVERNMENT – BOARD OF HEALTH- APPOINTMENTS

 

Chairman Inman presented the following recommendations from Health Director Don Moore for vacant positions on the Health Board:

 

·         Physician – Dr. Sam Newsome

·         Dentist – Dr. Mark Johnson

·         Optometrist – reappointment – Dr. Kevin Walker

(only optometrist available to serve in the County)

·         General Public – Crow McGee

·         Veterinarian – Sarah Shumate (member of the public in lieu of veterinarian-no other veterinarian available to serve

 

Commissioner McHugh nominated the recommendations from the Health Director to serve on the Board of Health.

 

Commissioner Walker expressed concerns regarding county employees being placed on the Board of Health and requested if all veterinarians residing in Stokes County had been contacted to serve. 

 

Health Director Don Moore responded that Dr. Cowan (whose 9 year term has expired and wish not to be re-appointed) assured him that all available veterinarians had been contacted with no one willing to serve.

 

Chairman Inman stated that any Board member could submit additional nominations at the December 27th meeting. 

 

Nominations can be considered at the December 27th meeting.

 

GENERAL GOVERNMENT – STOKES COUNTY FIRE COMMISSION – APPOINTMENT

 

Chairman Inman reported that the Fire Commission had nominated David Manual Sandy Ridge, NC to serve as a civilian member, which would be assigned to Lawsonville and Northeast Stokes Fire Departments. 

 

Commissioner McHugh nominated David Manual to serve on the Stokes County Fire Commission. 

 

Nominations can be considered at the December 27th meeting.

 

GENERAL GOVERNMENT – KING ETJ – PLANNING BOARD – APPOINTMENT

 

Chairman Inman reported that the following individuals can be considered for the vacancy on the King ETJ –Planning Board:

 

·         Elke Card

·         Norman “Ron” Clifford

 

Commissioner Walker nominated Elke Card and Norman “Ron” Clifford for Consideration to serve on the King ETJ-Planning Board. Nominations can be considered at the December 27th meeting.

 

GENERAL GOVERNMENT – TAX ADMINISTRATION – R.E. CONRAD-APPEAL

 

Chairman Inman opened the floor for further discussion regarding Mr. R. E. Conrad’s appeals of personal property.  The following are the Tax Department’s recommended values along with Mr. Conrad’s suggested values:

 

 

 

Tax Administration's value

 

Conrad's Suggestive value

1974 (12x60) Single wide

 

$4,540

 

$0

1995 (14x76) Single wide

 

$19,332

 

$3,000

1980 (14x56) Single wide

 

$4,604

 

$1,000

1993 (14x56) Single wide

 

$13,812

 

$2,500

1992 (26x56) Double wide

 

$37,400

 

$10,500

 

                The Board continued discussion regarding the following:

 

·         Marshall & Swift Pricing Guide

·         Mobile Homes based on quality levels v

·         Current valuation based at fair quality (second lowest)

·         Other mobile homes which have been submitted by the Tax Dept. for

the Board’s consideration for reduction in value

 

Commissioner McHugh moved to uphold the Tax Department’s values regarding the R.E. Conrad properties.  Motion died for lack of second.

 

Vice Chairman Joe Turpin moved to lower the value rating from fair to low regarding the R.E. Conrad properties.   Commissioner John Turpin seconded the motion.

 

The Board discussed the consistency with other property in the County.  Real Property Appraiser Tech II Danny Nelson noted that other models are valued at the same rate in the County. T

 

he motion failed (2-3) with Chairman Inman, Commissioner McHugh, and Commissioner Walker voting against the motion.

 

Commissioner McHugh moved to approve the motion to uphold the Tax Department’s values regarding Mr. Conrad’s properties in order to maintain uniformity on the values of properties in Stokes County.   

 

Commissioner Walker seconded the motion.

 

The Board further discussed the valuations placed on mobile homes in Stokes County according to Marshall and Swift Pricing Guide. 

 

The motion carried (3-2) with Vice Chairman Joe Turpin and Commissioner John Turpin voting against the motion.

 

GENERAL GOVERNMENT – GOVERNING BODY – PROPOSED 2006 COUNTY COMMISSIONERS’ SCHEDULE

 

Clerk to the Board Darlene Bullins submitted the following proposed Commissioners’ Schedule for 2006:

 

2006 COMMISSIONERS’ MEETINGS SCHEDULE

The Stokes County Board of Commissioners will meet each month on the 

2nd (Second) and 4th (Fourth) Monday at 7:00pm

                                2nd MONDAY                                     4th MONDAY

 

January 9, 2006                                                 January 23, 2006              

February 13, 2006                                             February 27, 2006

                March 13, 2006                                                  March 27, 2006

               April 10, 2006                                                      April 24, 2006

               May 8, 2006                                                         May 22, 2006

               June 12, 2006                                                     June 26, 2006

               July 10, 2006                                                       July 24, 2006

                           August 14, 2006                                 August 28, 2006

               September 11, 2006                                         September 25, 2006

               October 9, 2006                                                October 23, 2006

               November 13, 2006                                          November 27, 2006

               December 11, 2006                         **December 28, 2006

 

**December 25th Meeting changed to Thursday, December 28th   (Due to Holiday)

                  

*The Board of Commissioners will hold the first Monday Meeting, which is held on the 2nd Monday of each month in a different location within the County.  The Board would like to extend an invitation to each community to hold their meeting on these designated dates. Please contact Darlene Bullins, Clerk to the Board, to place your community on the list.

           

Commissioners Meeting (Planning)– First Tuesday of every other month 7:00 pm

Planning meetings are held as needed- the meeting will be advertised prior to the dates listed below:  Held in Commissioners Chambers

 

            February 7, 2006 (as needed)

                April 4, 2006  (as needed)

                June 6, 2006 (as needed)

                August 1, 2006 (as needed)

                October 3, 2006 (as needed)

                December 5, 2006 (as needed)

      

            Stokes County League of Governments – 6:30 pm

            Meeting with Town of Danbury, Town of Walnut Cove, City of King and

Stokes County 

                January 26, 2006 – Town of Walnut Cove

                April 27, 2006 – Town of Danbury

                July 27, 2006       - City of King

                October 26, 2006 – Stokes County

                       

Any other change in Date, Time, or Place will be advertised and placed on the County Web Page – www.co.stokes.nc.us

 

Darlene Bullins

Clerk to the Board

 

Chairman Inman entertained a motion to approve the submitted 2006 County Commissioners’ Meeting Schedule.

 

Commissioner McHugh moved to approved the submitted 2006 County Commissioners’ Meeting Schedule. 

 

Commissioner Walker seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – ADMINISTRATION – PERSONNEL ISSUE – HIRING OF RELATIVES

 

County Manager Rick Morris requested the Board consider deleting the following from the County’s Personnel Policy:

 

“It shall be the policy of Stokes County, excluding the Sheriff and  Register of Deeds, no relative by blood or marriage shall be approved  to work in the same department.”

 

County Manager Morris expressed concerns not allowing relatives to work in the same department. 

 

County Manager Morris suggested replacing the above statement with the following:

 

               

a.                 Members of an immediate family shall not be employed at the same  

             time if such employment would result in an employee directly or

             indirectly supervising a member of the immediate family.

b.                 This policy shall not be retroactive, and no action will be taken

              concerning those members of the same family employed in conflict

              with (a) above prior to the adoption of this policy.

c.                  Immediate family is defined for the purpose of this section as spouse, mother,

              father, guardian, children, sister, brother, aunt, uncle, niece, nephew,

             grandparents, grandchildren, plus the various combinations of half, step, in-law,

             and adopted relations that can be derived from those named

 

County Manager Morris noted that State Personnel Act allows the hiring of relatives as long as relatives are not supervised by one another and that surrounding counties have similar policies.

               

The Board discussed the issue including adding significant others.

 

Commissioner McHugh moved to approve the following to be added to the Stokes County Personnel Policy- Section 2:

               

                It shall be the following policy of Stokes County, excluding the Sheriff and Register of Deeds, relating to the hiring

of relatives:

 

a.       Members of an immediate family shall not be employed at the same  

       time if such employment would result in an employee directly or

       indirectly supervising a member of the immediate family.

b.       This policy shall not be retroactive, and no action will be taken

        concerning those members of the same family employed in conflict

        with (a) above prior to the adoption of this policy.

c.        Immediate family is defined for the purpose of this section as spouse, mother,

        father, guardian, children, sister, brother, aunt, uncle, niece, nephew,

        grandparents, grandchildren, plus the various combinations of half, step, in-law,

         and adopted relations that can be derived from those named

 

Motion died for lack of second.

 

The Board requested County Manager Morris to provide additional information regarding similar policies from other counties, definition of significant others, and bring back to the meeting on the 27th.

 

GENERAL GOVERNMENT – GOVERNING BODY – TRANSPORTATION ADVISORY COMMITTEE

 

Chairman Inman presented Board members with information regarding the Transportation Advisory Committee requesting the approval of the Resolution Authorizing Execution of a Revised Memorandum of Understanding for Winston Salem Urban Area Metropolitan Planning Organization. 

 

Chairman Inman noted that the Town of Wallburg has indicated an interest in joining the MPO as a member government.


Commissioner McHugh requested additional information regarding what the impact  would be if the Town of Wallburg joined the MPO and its voting ratio by Stokes County regarding MPO issues. 

 

Vice Chairman Joe Turpin noted that Chairman Inman and the representative from the City of King are the only voting representatives from Stokes County.

 

CLOSED SESSION

 

Chairman Inman entertained a motion to enter into closed session for the following:

 

 

 

               

Vice Chairman Joe Turpin moved to enter into closed session for the following:

 

 

 

Commissioner Walker seconded and the motion carried (3-2) with Commissioner John Turpin and Commissioner McHugh voting against the motion.

 

 

The Board re-entered into regular session of the December 12, 2005 meeting.

 

 

GENERAL GOVERNMENT – ADMINISTRATION – RESIGNATION OF COUNTY MANAGER

 

Chairman Inman entertained a motion to accept the resignation of County Manager Rick Morris effective January 3, 2006.

 

Vice Chairman Joe Turpin moved to accept the resignation from County Manager Rick Morris. 

 

Commissioner John Turpin seconded the motion.

 

The Board expressed their gratitude to County Manager Rick Morris for the dedication and hard work he had done for Stokes County.

 

County Manager Rick Morris thanked the Board for the opportunity to serve as County Manager for Stokes County.

 

The motion carried unanimously.

 

There being no further business to come before the Board, Chairman Inman entertained a motion to adjourn the meeting. 

 

Commissioner John Turpin moved to adjourn the meeting. 

 

Vice Chairman Joe Turpin seconded and the motion carried unanimously.

 

_________________________                                  _____________________________

Darlene M. Bullins                                                    J. Leon Inman

Clerk to the Board                                                   Chairman*