STATE OF NORTH CAROLINA                   )                    OFFICE OF THE COMMISSIONERS

                                                                        )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                  )                    DANBURY, NORTH CAROLINA

                                                                        )                    NOVEMBER 28, 2005

 

 

 

The Board of Commissioners of the County of Stokes, State of North Carolina, met for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan Memorial Building (Administrative Building) located in Danbury, North Carolina on Monday, November 28, 2005 at 7:00 pm with the following members present:

 

                                                Chairman John Turpin

                                                                Vice-Chairman Leon Inman

Commissioner Sandy McHugh

Commissioner Joe Turpin

                                                                Commissioner Jimmy Walker

 

                                                                County Personnel in Attendance:

County Manager Richard Morris

                                                                Clerk to the Board Darlene Bullins

                                                                Finance Director Julia Edwards

                                                                Captain Al Tuttle- Sheriff’s Department

Captain Craig Carico – Jail

Tax Administrator Wren Carmichael

Support Services Supervisor Danny Stovall

Sheriff Mike Joyce

Information Technology Director Dianna Fulp

Emergency Communications Director Del Hall

Cooperative Extension Director Jack Loudermilk

Real Property Appraiser Tech II Danny Nelson

Listing Appraiser/Delinquent Tax Collector Diana Dotson

Jail Shift Supervisor -Corporal Steven Lawson

                               

               

Chairman John Turpin called the meeting to order.

               

Commissioner Walker delivered the invocation.

 

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

Chairman John Turpin opened the meeting by inviting the citizens in attendance to join the Board with the Pledge of Allegiance.

 

GENERAL GOVERNMENT –GOVERNING BODY-APPROVAL OF MINUTES

 

Chairman John Turpin entertained a motion to approve or amend the minutes of the November 14th meeting.

 

Commissioner Joe Turpin moved to approve the minutes of the November 14th meeting. 

 

Commissioner McHugh seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

 

Before public comments, Chairman John Turpin informed those in attendance that the proposed C&D landfill was not on the agenda for tonight’s meeting. 

 

Chairman John Turpin explained that rezoning of the property for a proposed landfill would have to be heard by the

Planning Board, which would have to be advertised in the local papers and signage placed at the proposed site.  A recommendation from the Planning Board would be given to the Commissioners for their consideration. 

 

Chairman Turpin concluded that if a rezoning request was made, it would probably not be heard by the Board of Commissioners until after the first of the year.

 

The following spoke during public comments:

 

Mary and Roger Greene

7124 W. Road

Walnut Cove, NC  27052

Re:  Opposition to Proposed Landfill

 

Ms. Green spoke in representation of the churches in the area in opposition to the proposed landfill.  Ms. Green stated that a landfill would disrupt church services, weddings, funerals, etc.

 

Gwen Spencer

PO Box 1164

Walnut Cove, NC  27052

Re:  Opposition to Proposed Landfill

 

Ms. Spencer stated that a landfill would disrupt church services at Fulp Morvian (151 years old) and Salem Chapel (112 years old).  Ms. Spencer also stated that a proposed landfill could require a turning lane in front of each church.  Ms. Spencer is concerned about traffic issues.

 

Ellen O. Spencer

1050 Spencer Orchard Road

Walnut Cove, NC  27052

Re:  Opposition to Proposed Landfill

 

Ms. Spencer spoke in opposition of the proposed landfill.  Ms. Spencer is concerned over traffic issues.

 

Randolph & Marsha Agee

1080 Spencer Orchard Road

Walnut Cove, NC  27052

Re:  Opposition to Proposed Landfill

 

Mr. Agee is concerned over well issues and disruption to the churches if a landfill was allowed in the area.

 

L. Wayne Morton

1070 Oak Crest Lane

Walnut Cove, NC  27052

Re:  Opposition to Proposed Landfill

 

Mr. Morton spoke in opposition of the proposed landfill.  Mr. Morton’s concerns are disruption to the churches, safety issues, and no highways for large trucks.

 

Kelly Harger

1484 Fagg Road

Walnut Cove, NC  27052

Re:  Opposition to Proposed Landfill

 

Ms. Harger opposes a landfill in the area.  Ms. Harger’s concerns are safety issues, no major highways for traffic, increase in traffic, a crusher within 700 ft. of property line, and disruption to the churches.

 

Barry T. Spencer

1005 Jackie Lane

Walnut Cove, NC  27052

Re:  Opposition to Proposed Landfill

 

Mr. Spencer opposed a landfill in the area.  Mr. Spencer’s concerns are water contamination and dust/noise levels.

 

Doris Stack

1110 Stack Lane

Walnut Cove, NC  27052

Re:  Opposition to Proposed Landfill

 

Ms. Stack expressed concerns that citizens in the area are unaware of the proposed landfill in the area.  Ms. Stack stated that some are getting letters about the proposed landfill and others are not.  Ms. Stack expressed concerns that a “dump” would disrupt church services, concerned about the noise level and that a C&D landfill could turn into a regular landfill with all the odors.

 

Chairman John Turpin stated that Forsyth County would be holding a public hearing in December concerning the proposed landfill.  Chairman Turpin reiterated that before any rezoning in Stokes County, a public hearing would be held with proper notification in the local papers.

 

Terry Fagg

Fagg Road

Walnut Cove, NC  27052

Re:  Opposition to Proposed Landfill

 

Mr. Fagg opposes a landfill in the area.  Mr. Fagg is concerned over water contamination and adequate monitoring of the wells in the area. Mr. Fagg questioned what are the benefits to Stokes County. 

 

Gary Alley

7124 W. Road

Walnut Cove, NC  27052

Re:  Opposition to Proposed Landfill

 

Mr. Alley opposes a landfill in the area.  Mr. Alley is concerned with a proposed C&D landfill, which has no liner, no major highways, disruption to the churches, EMS, and fire departments, and adequate monitor for safety issues of the landfill.  Mr. Alley stated that those citizens in the area are confused and being told different information about the proposed landfill.

 

Daphne Grogan

7124 W. Road

Walnut Cove, NC  27052

Re:  Opposition to Proposed Landfill

 

Ms. Grogan opposes a landfill in the area.  Ms. Grogan questioned whether petitions would help to stop a landfill in the area.

 

GENERAL GOVERNMENT – GOVERNING BODY – CENTERPOINT- BIANNUAL – UPDATE

 

Area Director and CEO Betty Taylor, CenterPoint, presented the biannual report to the Board.  Ms. Taylor spoke concerning the following issues:

 

·         Overview of the 1st Quarter Report

·         Fund balance percentage 7.06%

·         Financial Report

·         New financial director hired in May 05

·         Allocation of Stokes County Funds

·         Services provided in Stokes County

·         Client services

·         Monitoring activities- complaints

·         Plan of action follows every complaint

·         Triumph –Staffing and Services

·         Daymark –Services

·         Provider Meeting to discuss issues or problems

·         Transition period still continuing for mental health reform

·         First opinion waiver

(a copy of the 1st Quarter Report will be retained by the Clerk to the Board)

 

Ms. Taylor expressed her gratitude to the Stokes County for their support during this transition period during the mental health reform.  Ms. Taylor introduced Dr. Nena Lekwauwa, Medical Director –CenterPoint.

 

Dr. Nena Lekwauwa presented an overview regarding the following issues:

 

·         First opinion waiver

·         Additional training for providers regarding first opinion waiver

·         Indigent Drug Program

§         Sample medications

§         Drug providers sponsored programs

§         Centerpoint allocations

·         Savings of  $91,908 during first quarter using medication voucher programs

·         Currently working on voucher program with Stokes Pharmacy

·         Working hard to continue to improve during the transition period

·         Psychiatric services for children

·         Substance abuse services for adults

 

 

 

The Board of Commissioners discussed the following issues with Ms. Taylor and Dr. Lekwauwa:

·         First opinion waiver

·         Teamwork with Stokes County, Daymark, and Triumph

·         Complaints received during the transition period

·         Accountability regarding providers who deliver services

·         Bidding for pharmaceutical contracts

·         Provider screening

·         Stokes County partnership with CenterPoint, Daymark, and Triumph to provide the best mental health services available for county residents

·         Services to help clients to be able to function in society after treatment

·         The future of mental health services

 

Ms. Taylor stated that she wanted to know immediately of any issues or problems.

 

Captain Al Tuttle-Sheriff’s Department expressed concerns regarding the fact that until additional personnel are trained to initiate the First Opinion Waiver Program, backup personnel are located in Charlotte. 

 

Captain Tuttle also stated that if possible, all First Opinion Waivers should be conducted at Stokes Reynolds Memorial Hospital.

 

Captain Craig Carico-Jail stated that at the present time, there were no critical issues and expressed his appreciation for the effort being put forth to provide the needed services.

 

Ms. Taylor reiterated her appreciation to Stokes County and the need to know immediately of any problems or issues.

 

GENERAL GOVERNMENT – TAX ADMINISTRATION REPORT

 

Tax Administrator Wren Carmichael presented the following Real and Personal Property Tax Releases in the amount of $1,561.56:

               

Carolina Baker

 

 $         150.83

Sandra Lynn Robertson

 

 $             4.67

Herbert S. Hudson

 

 $             2.86

Ronnie Anderson

 

 $             9.03

Elizabeth Ann Larrick

 

 $           61.76

Ruby H. Blake

 

 $           25.32

Joseph F Russell Sr

 

 $           13.49

P. G.  Gowber

 

 $       1,293.60

Total

 

 $       1,561.56

 

Chairman John Turpin entertained a motion to approve or deny the Real and Personal Property Tax Release Requests in the amount of $1,561.56.

 

Commissioner McHugh moved to approve the Real and Personal Property Tax Release Requests in the amount of $1, 561.56.  Chairman John Turpin seconded the motion.

 

The Board discussed requests which concerned decreasing the values on mobile homes and parcels that have been researched by the GIS Dept. and found to have no recorded deeds or any legal ownership records.  The motion carried (4-

 

1) with Commissioner Joe Turpin voting against the motion.

 

Tax Administrator Carmichael presented the Property Tax Refund Request for  Michael Anthony Horton in the amount of $3.32. 

 

Chairman John Turpin entertained a motion to approve or deny the Real Property Tax Refund Request for Michael Anthony Horton in the amount of $3.32. 

 

Commissioner Joe Turpin moved to approve the Property Tax Refund Request for  Michael Anthony Horton in the amount of $3.32. 

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

Tax Administrator Wren Carmichael introduced Mr. E. R. Conrad, Jr.  who has appealed the 2005 personal property values  assigned by the Stokes County Tax Administration of four (4) singlewide mobile homes and one (1) doublewide dwelling.

 

Mr. E.R. Conrad Jr. stated the following information regarding the assigned tax values:

 

·         Personally owns and operates two (2) mobile home parks

·         Overview and information of buying a repossessed mobile home

·         Recent public auction sale in Siler City-500 used mobile homes

were sold by Oakwood at an average cost $3100

·         1974 and 1988 mobile homes were given to Mr. Conrad at no cost-

owners left mobile homes on Mr. Conrad’s property

·         Willing to sell all 5 mobile homes in question for ½ of the assigned tax value to anyone

·         Doublewide mobile home was bought at public auction for $10,500

·         Porches and steps are part of the mobile home and should not be valued separately

·         Mobile homes values are way too high

·         Can produce certified checks for the amount paid for mobile homes

 

Mr. Conrad concluded that all he wanted was something “fair”.

 

Real Property Appraiser Tech II Danny Nelson presented the following information regarding the assigned tax value:

 

·         Value for single and double wide mobile homes structures were

established based upon the 2005 Stokes County Personal Property

Schedule of values, which was approved by the Board of

Commissioners in November 2004.

·         Schedule is based upon information derived from the Marshall

and Swift Valuation Pricing Guide, which is a widely accepted

valuation instrument based upon a nation compilation of costs

adjusted for specific geographical locations in the U.S.

·         Criteria Used:

§         Fair Quality

§         Average condition

§         No air conditioning

§         Metal roof and sides

·         September 22, 2005- Site assessment performed on all (5) dwellings

·         Each dwelling is established in a mobile home park with intent of

producing an income stream or with the potential of producing an

income stream

·         Market rents would be in the neighborhood of $350 per month per

home

·         Each mobile home is set up as an income producing property

 

In conclusion, the Tax Department requests that the Board uphold the established tax values for the following reasons:

 

·         Marshall and Swift, an approved valuation pricing guide, was used in the establishment of market values

·         Each property was visited by employees of the Tax Department to provide a personal evaluation in regards to benchmark assessment standards and the condition of the dwellings.  Measurements were verified or corrected.

·         Even though the income approach to valuation was not used, each property is capable of producing a substantial income stream

 

The following chart indicates the Tax Administration value and Mr. Conrad’s suggested value:

 

 

 

Tax Administration's value

 

Conrad's Suggestive value

1974 (12x60) Singlewide

 

$4,540

 

$0

1995 (14x76) Singlewide

 

$19,332

 

$3,000

1980 (14x56) Singlewide

 

$4,604

 

$1,000

1993 (14x56) Singlewide

 

$13,812

 

$2,500

1992 (26x56) Doublewide

 

$37,400

 

$10,500

 

The Board discussed the following regarding the tax value appeal:

 

·         Tax value assigned to each mobile home

·         Marshall and Swift Valuation Pricing Guide

·         All mobile homes in question

·         Mobile homes available for inspection by the Board if needed

 

Chairman John Turpin advised Mr. Conrad that the Board would consider his appeal and the Tax Department would notify him within the next two weeks.

 

GENERAL GOVERNMENT – JAIL – PROPOSED JAIL CONTRACT – MEALS

 

Support Services Supervisor Danny Stovall presented the following bid quotes received for jail inmate meal services: (proposals were mailed to ten (10) vendors with only two responses)

 

ABL Management Incorporated

Baton Rouge, LA 70816

Meal Cost                   Number of Meals

   2.951                      0 - 50

2.538                                                        51-60

2.30                             61-70

2.04                                       71-80

1.879                           81-90

   1.752                           91-100 

 

“In the event that Stokes County can guarantee 2 trustees to the kitchen to assist in sanitation and serving, ABL Management, Inc., will adjust price by mutual agreement.”

 

Operates inmate meal programs in the following counties: 

Catawba              Craven                  Cleveland           Lincoln     McDowell         Rockingham       Wayne Wilson

 

Aramark Correctional Services

Oak Brook Terrace, IL 60181

 

Meal Cost                   Number of Meals       “Cost utilizing inmate labor”  

To be negotiated              0 – 50

2.558                                                 51 – 54

2.444                       55 - 59

2.334                                                 60 – 64

2.240                                                 65 – 69

 

Operates inmate meal programs in the following counties:

Cabarrus              Caldwell               Davidson            Durham               Forsyth                                                Iredell                   Lee                       Mecklenburg     Pitt                         Union                                  

 

 

Mr. Stovall presented a cost comparison between the two vendors.

Jail Captain Craig Carico and Support Services Supervisor Danny Stovall  recommended ABL based on meal cost and past contract performance.  ABL Management’s current contract expires in January 2006.

 

Chairman John Turpin entertained a motion to contract with ABL Management for jail inmate meal service.

 

Vice Chairman Inman moved to enter into contract with ABL Management for jail inmate meal service.  

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – FINANCE – PROPOSED COST ALLOCATION PLAN – FISCAL YEARS 2005 – 2007

 

Finance Director Julia Edwards presented the following bid quotes for a Cost Allocation Plan for fiscal year 2005, fiscal year 2006, and fiscal year 2007:

 

·         THM & Associates - $5,000 for each fiscal year

·         Maximus - $5,000 for each fiscal year

 

Director Edwards stated that each quote would be a savings of $900 from the prior year. 

 

Director Edwards recommended that Stokes County continue to contract with Maximus due to past contract performance for the upcoming fiscal years 2005-2007. 

 

Contact with other counties revealed no other vendors performing this function and majority were using Maximus, which were very satisfied with their work.

 

Chairman John Turpin entertained a motion to enter into Agreement with Maximus to Provide Professional Accounting Services to Stokes County for Cost Allocation Plan.

 

Commissioner McHugh moved to enter into Agreement with Maximus to Provide Professional Accounting Services to Stokes County for Cost Allocation Plan for fiscal years 2005-2007. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – ADMINISTRATION – PROPOSED E911 SOFTWARE UPGRADE/NEW POSITION

 

County Manager Rick Morris provide an overview of the County’s requirement to upgrade and obtain better value and more efficient use of our public safety system software.

 

(Sheriff Mike Joyce, Information Director Dianna Fulp, and Emergency Communications Director Del Hall was also in attendance for the presentation)

 

To accomplish this, Sheriff Mike Joyce and I jointly recommend the purchase of the Summit upgrade package to the Spillman software currently in use and the addition of an additional position to oversee and manage the operation of the public safety system.

 

The position (E911 System Coordinator) would be a grade 69.  The E911 Committee recently met and also recommended the Summit upgrade and the addition of the system support position.  The current server is at 92% capacity and could possibly experience system failures when we reach 95% level. 

 

Communications Director Del Hall noted that currently approximately 20% of calls received in Communications are wireless calls.

           

County Manager Morris noted that funds have been placed in Capital Reserve over the past two years and with a recent refund from Sprint only $11,600 from the E-911 Fund

 

Balance will be required this fiscal year to complete the $92,500 purchase.  An additional $10,500 has been deferred until next fiscal year (2006-07) to complete the purchase of the total package.  Estimated cost for six months for the proposed position would be approximately $17,000 depending on the level of expertise and experience of the person hired.  Funding for the additional position this fiscal year will be provided by $5,000 from State Fines and Forfeitures (Sheriff’s Dept.), 50% from E911 Funding and the remainder from Contingency (also possibility of using lapsed salaries instead of contingency).

 

Vice Chairman Inman noted that his real estate office had a similar situation regarding the need of a designated person to manage new software and the positive results his office was receiving from the software with the additional staff person managing the software.

 

The Board discussed the following regarding the upgrade request:

 

·         Voice over IP (internet protocol) pertaining to the upgraded software

·         Cost of the upgrade

·         Current need of the upgrade

·         Server capacity – 92% capacity poses high risk for system failures

·         Upgrade will enable wireless calls to be located-Current system is not

Phase II –Wireless Compliant

·         New position being managed by either Sheriff’s Dept., Information Systems or Emergency Communications Department

·         Current Operating System Software no longer supported after July 06

·         Upgrade will provide better services to Stokes County citizens

 

Chairman John Turpin entertained a motion to purchase the Summit upgrade.

 

Commissioner Walker moved to approve the purchase of the Summit upgrade package (including the server) to the Spillman Software. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

 

 

Chairman John Turpin entertained a motion regarding the E911 System Coordinator for the Spillman System.

 

Commissioner Walker move to approve the E911 System Coordinator position for the Spillman Software with priority to be the training and upkeep of the software and the position be under the direction of the Information Technology Department. 

 

Vice Chairman Inman seconded the motion.  The Board continued further discussion of the proposed position and where the position should be located (Sheriff’s Department versus Information Systems). 

 

County Manager Morris noted that the following sentence be added under the Minimum Education and Experience:  “Law Enforcement Knowledge and Experience would be desirable”. 

 

The motion carried (3-2) with Chairman John Turpin and Commissioner Joe Turpin voting against the motion.

 

GENERAL GOVERNMENT – ADMINISTRATION – PROPOSED FACILITY MOVE PLAN

 

As requested by the Board, County Manager Rick Morris presented a proposed facility move plan.

 

Manager Morris presented an overview of the following Executive Summary regarding the proposed facility move plan:

 

Stokes County Government – Proposed Facility Move Plan

Executive Summary

 

 

As a result of changing facility requirements and growth in some County departments, we are facing the need to realign the County’s facility utilization in several areas.  The need for this realignment is driven by several factors. 

 

 

As a result of these requirements, a two-phased proposed move plan has been developed with Phase One containing the highest priority actions that are needed to remove immediate overcrowding and meet the time line for the Election Department’s relocation before the 2008 Presidential Election.  Phase Two activities are a slightly lower priority and should be addressed in out-year budgets as the need arises.  The details of each phase are described in the proposed move plan. There are five major items to be addressed and/or  corrected in Phase One of the proposed move plan. 

 

This would fund the necessary office space for Emergency Management, Emergency Medical Services and the Fire Marshal plus the required space for a meeting room that would be used as a training facility with the secondary function as an emergency operations center.  The training/meeting room along with all other office space on the Third Floor would be constructed in a generic office configuration that would allow maximum flexibility should the space be occupied by other departments or functions in the future.  The training/meeting room would also be made available for use to all County departments, not just those occupying the Third Floor.  There are also some minimal costs associated with moving the Elections Department, an example being the $800.00 to 1000.00 cost to move the special purpose filing cabinet.  Others would be maintenance costs such as cleaning or painting.

 

At the completion of Phase One, there will be a limited amount of office space available in the Government Center (Courthouse) and possibly in the Old School Building where Cooperative Extension and Senior Services are located.  I would recommend, at that time, a County review of current space requirements and allocation of any additional space based on the highest priority need.

 

Phase Two of the move involves moving the Communications Department to the Third Floor of the Administration Building to be collocated with Emergency Services and to provide a more secure and protected location for the communications function.  The rough order of magnitude cost estimate for the Communications move is $50,000.00. Phase Two also relocates the Public Buildings maintenance activity to the garage facility vacated by the Vehicle Maintenance Department and includes moving the Magistrate Office to provide additional space for the District Attorney.  One of the locations under consideration for the Magistrate move has been the lobby area of the Jail; however, the Magistrates are not in favor of moving to the Jail, so other alternatives may need to be evaluated. 

 

Before recommending the up-fit of the Third Floor other alternatives were evaluated.  These alternatives included use of currently unused facility space such as the Old Prison Camp.  New construction was also evaluated.  Both of these alternatives are more uncertain, more costly and too time consuming to meet immediate needs.  There is also added value in keeping departments co-located within the Government Center Complex, which can only be accomplished through new construction or use of the Third Floor.  I would be pleased to entertain any other approaches the Board would like to pursue to resolve our facility issues. 

 

The body of this proposed plan contains information from the individual departments affected by the move and provides additional detailed information that may assist the Board in the decision making process.  In determining the path forward from this point, some of the questions that should be considered by the Board of Commissioners are: 

 

·         Is this proposed plan complete enough to move forward and has it adequately addressed the issues associated with facility needs of County personnel?  If not, what additional information or research is needed?

·         Is utilization of the Third Floor the best option as a near term solution for additional space?  If not, where else should we look to locate Emergency Management, Emergency Medical Services and the Fire Marshal?

·         How much and when will funding be authorized to initiate the unfunded portions of Phase One of the project?

·         Will the Elections Department be able to successfully execute the 2008 Presidential Election if not moved from their current location in time to do so?

 

County Manager Morris stated that he was willing to look at other options, but using the third floor was the least expensive method to execute the proposed move plan.

 

Using the third floor for any department, offices would be generic in order to utilize the third floor for possible different uses in the future.

 

Chairman John Turpin requested Manager Morris to investigate the possibly of moving Forsyth Tech to the third floor and using their space for County departments.

 

Commissioner Walker also requested Manager Morris to investigate the possibility of any available space at South Stokes High School for Forsyth Tech and any available space at Stokes Reynolds Memorial Hospital.

 

Commissioner Joe Turpin stated the Election Department being relocated to the front of the Government Center is his top priority. 

 

Vice Chairman Inman also stated the Election Department being relocated is his top priority.

 

Commissioner Walker also stated the Election Department being moved is his top priority. 

 

Commissioner Walker stressed the need for the “One-Stop Voting”.

 

Commissioner McHugh stated that every need of Stokes County citizens is her number one priority.

 

Cooperative Extension Director Jack Loudermilk requested the use of 3 small offices and a conference room recently vacated by Hopebridge for Cooperative Extension.

 

Director Loudermilk noted the need for additional space for staff. Offices are adjacent to the Cooperative Extension Department.

 

Chairman John Turpin entertained a motion to allow Cooperative Extension to increase their space by using (3) additional small offices and a conference room in the Community Services Building.

 

Vice Chairman Inman moved to allow Cooperative Extension to increase their space by using (3) additional small offices and a conference in the Community Services Building.

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

County Manager Morris concluded that Courtroom “C” renovations were underway, Health Director Don Moore will be at the November 28th meeting to discuss the King Clinic, and the proposed garage plans are underway.

 

Commissioner Walker requested an update on the Courtroom security system. 

 

Manager Morris stated a projection date of 01-01-2006 for the system to be up and running.

 

GENERAL GOVERNMENT – E911 - BUDGET ORDINANCE AMENDMENT #34

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #34, which is necessary to amend the E911 Fund to appropriate and transfer funds for the upgrade for the Spillman software and transfer funds from Capital Reserve.

 

The appropriations are to be changed as follows: 

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

E911 Fund

 

 

 

 

200.4325.511

 

Equipment

 

 

 

$82,000.00

 

 

 

 

 

 

 $82,000.00

 

 

Capital Reserve

 

 

 

 

201.4325.001

 

E911 Fund

 

  $60,000.00

 

 

201.9820.000

 

Transfer to E911 Fund

 

 

 

$60,000.00

 

 

 

 

  $60,000.00

 

$60,000.00

 

This will result in a net increase of $82,000.00 in the appropriations of the E911 Fund.

To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

200.3839.000

 

Miscellaneous Revenue

 

 

 

$10,400.00

200.3981.000

 

Transfer from Capital Reserve

 

 

 

$60,000.00

200.3991.000

 

Fund Balance

 

 

 

$11,600.00

 

 

 

 

 

 

$82,000.00

 

Finance Director Edwards noted that the following justification of the budget ordinance amendment for fiscal year 2005-06:

 

·         Quotes were not available at the completion of budget.

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #34.

 

Commissioner Joe Turpin moved to approve Budget Ordinance Amendment #34.

 

Vice Chairman Inman seconded and the motion carried unanimously.

               

GENERAL GOVERNMENT –E911 - BUDGET ORDINANCE AMENDMENT #35

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #35, which is necessary to amend the General Fund and E911 Fund to appropriate funds for the E911 System Coordinator.  The appropriations are to be changed as follows: 

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

General Fund

 

 

 

 

 

 

Information Systems

 

 

 

 

100.4210.000

 

Salaries and Wages

 

 

 

$7,233.00

100.4210.090

 

Social Security

 

 

 

$450.00

100.4210.091

 

Medicare Tax

 

 

 

$105.00

100.4210.100

 

Retirement

 

 

 

$358.00

100.4210.101

 

401(k)

 

 

 

$73.00

100.4210.110

 

Group Insurance

 

 

 

$743.00

100.4210.120

 

Dental Insurance

 

 

 

$48.00

100.9910.000

 

Contingency

 

    $4,010.00

 

 

 

 

 

 

    $4,010.00

 

$9,010.00

 

 

E911 Fund

 

 

 

 

100.4325.000

 

Salaries and Wages

 

 

 

$7,233.00

100.4325.090

 

Social Security

 

 

 

$450.00

100.4325.091

 

Medicare Tax

 

 

 

$105.00

100.4325.100

 

Retirement

 

 

 

$358.00

100.4325.101

 

401(k)

 

 

 

$73.00

100.4325.110

 

Group Insurance

 

 

 

$743.00

100.4325.120

 

Dental Insurance

 

 

 

$48.00

 

 

 

 

 

 

$9,010.00

 

This will result in a net increase of $14,010.00 in the appropriations of the E911 Fund and the General Fund. To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

 

 

General Fund

 

 

 

 

100.3301.413

 

State Fines & Forfeitures

 

 

 

$5,000.00

 

 

 

 

 

 

$5,000.00

 

 

E911 Fund

 

 

 

 

200.3991.000

 

Fund Balance

 

 

 

$9,010.00

 

 

 

 

 

 

$9,010.00

 

Finance Director Edwards noted that the following justification of the budget ordinance amendment for fiscal year 2005-06:

 

·         New position coordinated with the E911 software upgrade-Budget Ordinance Amendment #34

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #35.

 

Commissioner Joe Turpin moved to approve Budget Ordinance Amendment #35. 

 

Commissioner Walker seconded and the motion carried (4-1) with Commissioner Joe Turpin voting against the motion.

 

GENERAL GOVERNMENT – SUPERIOR COURT - BUDGET ORDINANCE AMENDMENT #36

 

                Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #36, which is necessary to amend the General Fund to re-appropriate funds for

 

the clerk’s office jury selection software and computer.  The appropriations are to be

 

changed as follows: 

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Superior Court

 

 

 

 

100.4160.440

 

Misc. Contractual Services

 

 

 

$1,300.00

100.4160.511

 

Equipment-Non Capitalized

 

 

 

$1,270.00

100.9910.000

 

Contingency

 

    $2,570.00

 

 

 

 

 

 

    $2,570.00

 

 $2,570.00

 

This will result in a net increase of $0.00 in the appropriations of the General Fund.

 

Finance Director Edwards noted that the following justification of the budget ordinance amendment for fiscal year 2005-06:

 

·         Purchase of the Clerk‘s office jury selection software and the computer was budgeted in fiscal year 2004-05.  The funds for this project was not spent; therefore, the funds were reverted back to fund balance.

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #36.

 

Commissioner Joe Turpin moved to approve Budget Ordinance Amendment #36.

 

Commissioner McHugh seconded and the motion carried unanimously.

               

GENERAL GOVERNMENT – SCHOOLS - BUDGET ORDINANCE AMENDMENT #37

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #37, which is necessary to amend the General Fund to re-appropriate funds for the roofing projects for the schools.  The appropriations are to be changed as follows: 

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Schools

 

 

 

 

100.5912.001

 

Public School Capital Building Fund

 

 

 

$582,727.00

100.5912.003

 

State Bond Funds

 

 

 

$88,771.00

 

 

 

 

 

 

$671,498.00

 

This will result in a net increase of $671,498.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3328.000

 

Public School Capital Building Fund

 

 

 

$582,727.00

100.3328.100

 

State Bond Funds

 

 

 

$88,771.00

 

 

 

 

 

 

$671,498.00

 

Finance Director Edwards noted that the following justification of the budget ordinance amendment for fiscal year 2005-06:

 

·         The roofing projects were approved to be funded by the public school capital fund.  These projects were not completed by June 30, 2005.

 

Chairman John Turpin requested Finance Director Julia Edwards to provide the Board with a list of roofing projects completed with these funds.

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #37.

 

Commissioner Joe Turpin moved to approve Budget Ordinance Amendment #37.

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – JAIL - BUDGET ORDINANCE AMENDMENT #38

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #38, which is necessary to amend the General Fund to appropriate funds from State Fines and Forfeitures to purchase a Taser Defense Weapon and related equipment.  The appropriations are to be changed as follows: 

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Jail Department

 

 

 

 

100.4320.511

 

Equipment – Non Capitalized

 

 

 

$1,000.00

 

 

 

 

 

 

$1,000.00

 

This will result in a net increase of $1,000.00 in the appropriations of the General Fund. To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.413

 

State Fines and Forfeitures

 

 

 

$1,000.00

 

 

 

 

 

 

$1,000.00

 

Finance Director Edwards noted that the following justification of the budget ordinance amendment for fiscal year 2005-06:

 

·         Sheriff Mike Joyce requested on November 15, 2005 to use State

Fines and Forfeitures Funds received by his department, which can be

used at his discretion.

 

Jail Corporal Steven Lawson presented the Board with information concerning the use of the Taser.

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #38.

 

Vice Chairman Inman moved to approve Budget Ordinance Amendment #38.

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – SHERIFF’S DEPARTMENT - BUDGET ORDINANCE AMENDMENT #39

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #39, which is necessary to amend the General Fund to appropriate funds from insurance claims for repairs due to an accident.  The appropriations are to be changed as follows: 

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Sheriff’s Department

 

 

 

 

100.4310.351

 

Maint. & Repairs- Auto

 

 

 

$1,147.00

 

 

 

 

 

 

$1,147.00

 

This will result in a net increase of $1,147.00 in the appropriations of the General Fund.

To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3839.850

 

Insurance Claims

 

 

 

$1,147.00

 

 

 

 

 

 

$1,147.00

 

Finance Director Edwards noted that the following justification of the budget ordinance amendment for fiscal year 2005-06:

 

·         Accident occurred on 10-21-2005

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #39.

 

Commissioner Joe Turpin moved to approve Budget Ordinance Amendment #39.

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – SOCIAL SERVICES- BUDGET ORDINANCE AMENDMENT #40

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #40, which is necessary to amend the General Fund to appropriate funds from the State for Child Protective Services to purchase necessary equipment to set up two new positions.  The appropriations are to be changed as follows: 

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Social Services Department

 

 

 

 

100.5310.511

 

Equipment – Non Capitalized

 

 

 

$10,000.00

 

 

 

 

 

 

$10,000.00

 

This will result in a net increase of $10,000.00 in the appropriations of the General Fund.

To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.203

 

SS-County State

 

 

 

$10,000.00

 

 

 

 

 

 

$10,000.00

 

Finance Director Edwards noted that the following justification of the budget ordinance amendment for fiscal year 2005-06:

 

·         The County received funding for the Child Protective Service

positions on October 26, 2005

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #40.

 

Commissioner Joe Turpin moved to approve Budget Ordinance Amendment #40.

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – PUBLIC BUILDINGS- BUDGET ORDINANCE AMENDMENT #41

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #41, which is necessary to amend the General Fund and Capital Reserve Fund to transfer funding for the purchase of an air conditioner unit for the computer room.  The appropriations are to be changed as follows: 

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Public Building

 

 

 

 

100.4190.510

 

Equipment

 

 

 

$6,500.00

 

 

 

 

 

 

$6,500.00

 

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Capital Reserve Fund

 

 

 

 

201.4190.013

 

Public Buildings

 

   $6,500.00

 

 

201.9810.000

 

Transfer to General Fund

 

 

 

$6,500.00

 

 

 

 

   $6,500.00

 

$6,500.00

 

This will result in a net increase of $6,500.00 in the appropriations of the General Fund.

To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3982.960

 

Transfer from Capital Reserve

 

 

 

$6,500.00

 

 

 

 

 

 

$6,500.00

 

Finance Director Edwards noted that the following justification of the budget ordinance amendment for fiscal year 2005-06:

 

·         These funds were transferred to Capital Reserve June 14, 2005 in

anticipation of an air conditioner purchase for the computer room

when needed.

 

Chairman John Turpin noted that air conditioning standards were changing December 31, 2005 and requested that the purchase reflected these standards.

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #41. 

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #41.

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – PLANNING BOARD - APPOINTMENT

 

Chairman John Turpin presented the name of  Jerry A. Wiles, Sr. for nomination to the Planning Board (Quaker Gap). 

 

 Commissioner McHugh nominated Jerry A. Wiles for consideration for the Planning Board (Quaker Gap) vacancy.

 

Chairman John Turpin entertained a motion for appointment to the Planning Board (Quaker Gap) vacancy.

 

Vice Chairman Inman moved to appoint Billy Sisk to serve on the Planning Board (Quaker Gap).

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – STOKES COUNTY FIRE COMMISSION – APPOINTMENT

 

Chairman John Turpin reported that the Fire Commission will submit a nomination at the December meeting.

 

GENERAL GOVERNMENT – KING ETJ – PLANNING BOARD – APPOINTMENT

 

Chairman John Turpin informed the Board of the City of King EJT Planning Board vacancy-Elke Card appointment expires December 27, 2005.  Ms. Card would like to be considered for re-appointment.  The vacancy will be advertised in the Stokes News.

 

Vice Chairman Inman requested who sets the fee of $30 for the Planning Board members. 

 

County Manager Morris noted that the $30 fee is set through the budget process.

 

GENERAL GOVERNMENT – ADMINISTRATION – PROPOSED WALNUT COVE LIBRARY EXPANSION

 

County Manager Rick Morris informed the Board that discussion with the Local Government Commission (LGC) in Raleigh this week revealed that the loan for the Walnut Cove proposed library expansion would have to be approved by the LGC. 

 

LGC would like to meet with County officials to discuss the loan process.

 

GENERAL GOVERNMENT – ADMINISTRATION – CHRISTMAS LUNCHEON

 

Clerk to the Board Darlene Bullins requested guidance from the Board regarding the 2005 Christmas Dinner.  The Board discussed providing the same funding as last year.

 

Commissioner Joe Turpin requested that the Thanksgiving meal be in the lower level of the Government Center next year.

 

Chairman John Turpin, with full consent of the Board, directed the Clerk to the Board to proceed with the Christmas meal as last year.

 

 

There being no further business to come before the Board, Chairman John Turpin entertained a motion to adjourn the meeting. 

 

Commissioner Walker moved to adjourn the meeting. 

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

 

 

_________________________                                  _____________________________

Darlene M. Bullins                                                    John M. Turpin

Clerk to the Board                                                    Chairman

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