STATE OF NORTH CAROLINA ) OFFICE OF
THE COMMISSIONERS
) STOKES COUNTY GOVERNMENT
COUNTY OF STOKES ) DANBURY, NORTH CAROLINA
) NOVEMBER 28, 2005
The Board of Commissioners of the County of Stokes, State of North
Carolina, met for regular session in the Commissioners’ Chambers of the Ronald
Wilson Reagan Memorial Building (Administrative Building) located in Danbury,
North Carolina on Monday, November 28, 2005 at 7:00 pm with the following
members present:
Chairman
John Turpin
Vice-Chairman
Leon Inman
Commissioner
Sandy McHugh
Commissioner
Joe Turpin
Commissioner
Jimmy Walker
County
Personnel in Attendance:
County
Manager Richard Morris
Clerk
to the Board Darlene Bullins
Finance
Director Julia Edwards
Captain
Al Tuttle- Sheriff’s Department
Captain
Craig Carico – Jail
Tax
Administrator Wren Carmichael
Support
Services Supervisor Danny Stovall
Sheriff
Mike Joyce
Information
Technology Director Dianna Fulp
Emergency
Communications Director Del Hall
Cooperative
Extension Director Jack Loudermilk
Real
Property Appraiser Tech II Danny Nelson
Listing
Appraiser/Delinquent Tax Collector Diana Dotson
Jail Shift
Supervisor -Corporal Steven Lawson
Chairman John Turpin called the meeting to order.
Commissioner Walker delivered the invocation.
GENERAL
GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE
Chairman John Turpin opened the meeting by inviting the citizens in
attendance to join the Board with the Pledge of Allegiance.
GENERAL
GOVERNMENT –GOVERNING BODY-APPROVAL OF MINUTES
Chairman John Turpin entertained a motion to approve or amend the
minutes of the November 14th meeting.
Commissioner Joe Turpin moved to approve the
minutes of the November 14th meeting.
Commissioner
McHugh seconded and the motion carried unanimously.
PUBLIC COMMENTS
Before public comments, Chairman John Turpin
informed those in attendance that the proposed C&D landfill was not on the
agenda for tonight’s meeting.
Chairman John Turpin explained that rezoning of the
property for a proposed landfill would have to be heard by the
Planning Board, which would have to be advertised in
the local papers and signage placed at the proposed site. A recommendation from the Planning Board
would be given to the Commissioners for their consideration.
Chairman Turpin concluded that if a rezoning request
was made, it would probably not be heard by the Board of Commissioners until after
the first of the year.
The following spoke during public comments:
Mary and Roger Greene
7124 W. Road
Walnut Cove, NC
27052
Re: Opposition
to Proposed Landfill
Ms. Green
spoke in representation of the churches in the area in opposition to the proposed
landfill. Ms. Green stated that a
landfill would disrupt church services, weddings, funerals, etc.
Gwen Spencer
PO Box 1164
Walnut Cove, NC
27052
Re: Opposition
to Proposed Landfill
Ms. Spencer stated that a landfill would disrupt
church services at Fulp Morvian (151 years old) and Salem Chapel (112 years
old). Ms. Spencer also stated that a
proposed landfill could require a turning lane in front of each church. Ms. Spencer is concerned about traffic
issues.
Ellen O. Spencer
1050 Spencer Orchard Road
Walnut Cove, NC
27052
Re: Opposition
to Proposed Landfill
Ms. Spencer spoke in opposition of the proposed
landfill. Ms. Spencer is concerned over
traffic issues.
Randolph & Marsha Agee
1080 Spencer Orchard Road
Walnut Cove, NC
27052
Re: Opposition
to Proposed Landfill
Mr. Agee is concerned over well issues and
disruption to the churches if a landfill was allowed in the area.
L. Wayne Morton
1070 Oak Crest Lane
Walnut Cove, NC
27052
Re: Opposition
to Proposed Landfill
Mr. Morton spoke in opposition of the proposed
landfill. Mr. Morton’s concerns are
disruption to the churches, safety issues, and no highways for large trucks.
Kelly Harger
1484 Fagg Road
Walnut Cove, NC
27052
Re: Opposition
to Proposed Landfill
Ms. Harger opposes a landfill in the area. Ms. Harger’s concerns are safety issues, no
major highways for traffic, increase in traffic, a crusher within 700 ft. of
property line, and disruption to the churches.
Barry T. Spencer
1005 Jackie Lane
Walnut Cove, NC
27052
Re: Opposition
to Proposed Landfill
Mr. Spencer opposed a landfill in the area. Mr. Spencer’s concerns are water
contamination and dust/noise levels.
Doris Stack
1110 Stack Lane
Walnut Cove, NC
27052
Re: Opposition
to Proposed Landfill
Ms. Stack expressed concerns that citizens in the
area are unaware of the proposed landfill in the area. Ms. Stack stated that some are getting
letters about the proposed landfill and others are not. Ms. Stack expressed concerns that a “dump”
would disrupt church services, concerned about the noise level and that a
C&D landfill could turn into a regular landfill with all the odors.
Chairman John Turpin stated that Forsyth County
would be holding a public hearing in December concerning the proposed landfill. Chairman Turpin reiterated that before any
rezoning in Stokes County, a public hearing would be held with proper
notification in the local papers.
Terry Fagg
Fagg Road
Walnut Cove, NC
27052
Re: Opposition
to Proposed Landfill
Mr. Fagg opposes a landfill in the area. Mr. Fagg is concerned over water
contamination and adequate monitoring of the wells in the area. Mr. Fagg
questioned what are the benefits to Stokes County.
Gary Alley
7124 W. Road
Walnut Cove, NC
27052
Re: Opposition
to Proposed Landfill
Mr. Alley opposes a landfill in the area. Mr. Alley is concerned with a proposed
C&D landfill, which has no liner, no major highways, disruption to the
churches, EMS, and fire departments, and adequate monitor for safety issues of
the landfill. Mr. Alley stated that
those citizens in the area are confused and being told different information
about the proposed landfill.
Daphne Grogan
7124 W. Road
Walnut Cove, NC
27052
Re: Opposition
to Proposed Landfill
Ms. Grogan
opposes a landfill in the area. Ms.
Grogan questioned whether petitions would help to stop a landfill in the area.
GENERAL
GOVERNMENT – GOVERNING BODY – CENTERPOINT- BIANNUAL – UPDATE
Area Director and CEO
Betty Taylor, CenterPoint, presented the biannual report to the Board. Ms. Taylor spoke concerning the following
issues:
·
Overview of the 1st Quarter Report
·
Fund balance percentage 7.06%
·
Financial Report
·
New financial director hired in May 05
·
Allocation of Stokes County Funds
·
Services provided in Stokes County
·
Client services
·
Monitoring activities- complaints
·
Plan of action follows every complaint
·
Triumph –Staffing and Services
·
Daymark –Services
·
Provider Meeting to discuss issues or problems
·
Transition period still continuing for mental health reform
·
First opinion waiver
(a copy of the 1st
Quarter Report will be retained by the Clerk to the Board)
Ms. Taylor expressed her
gratitude to the Stokes County for their support during this transition period
during the mental health reform. Ms. Taylor
introduced Dr. Nena Lekwauwa, Medical Director –CenterPoint.
Dr. Nena Lekwauwa presented an overview regarding the following issues:
·
First opinion waiver
·
Additional training for providers regarding first opinion waiver
·
Indigent Drug Program
§
Sample medications
§
Drug providers sponsored programs
§
Centerpoint allocations
·
Savings of $91,908 during first
quarter using medication voucher programs
·
Currently working on voucher program with Stokes Pharmacy
·
Working hard to continue to improve during the transition period
·
Psychiatric services for children
·
Substance abuse services for adults
The Board of
Commissioners discussed the following issues with Ms. Taylor and Dr. Lekwauwa:
·
First opinion waiver
·
Teamwork with Stokes County, Daymark, and Triumph
·
Complaints received during the transition period
·
Accountability regarding providers who deliver services
·
Bidding for pharmaceutical contracts
·
Provider screening
·
Stokes County partnership with CenterPoint, Daymark, and Triumph to
provide the best mental health services available for county residents
·
Services to help clients to be able to function in society after
treatment
·
The future of mental health services
Ms. Taylor stated that
she wanted to know immediately of any issues or problems.
Captain Al Tuttle-Sheriff’s
Department expressed concerns regarding the fact that until additional
personnel are trained to initiate the First Opinion Waiver Program, backup
personnel are located in Charlotte.
Captain Tuttle also
stated that if possible, all First Opinion Waivers should be conducted at
Stokes Reynolds Memorial Hospital.
Captain Craig Carico-Jail
stated that at the present time, there were no critical issues and expressed
his appreciation for the effort being put forth to provide the needed services.
Ms. Taylor reiterated her
appreciation to Stokes County and the need to know immediately of any problems
or issues.
GENERAL
GOVERNMENT – TAX ADMINISTRATION REPORT
Tax
Administrator Wren Carmichael presented the following Real and Personal Property Tax
Releases in the amount of $1,561.56:
|
Carolina Baker |
|
$ 150.83 |
|
Sandra Lynn Robertson |
|
$ 4.67 |
|
Herbert S. Hudson |
|
$ 2.86 |
|
Ronnie Anderson |
|
$ 9.03 |
|
Elizabeth Ann Larrick |
|
$ 61.76 |
|
Ruby H. Blake |
|
$ 25.32 |
|
Joseph F Russell Sr |
|
$ 13.49 |
|
P. G.
Gowber |
|
$ 1,293.60 |
|
Total |
|
$ 1,561.56 |
Chairman John Turpin entertained
a motion to approve or deny the Real and Personal Property Tax Release Requests
in the amount of $1,561.56.
Commissioner McHugh moved
to approve the Real and Personal Property Tax Release Requests in the amount of
$1, 561.56. Chairman John Turpin
seconded the motion.
The Board discussed
requests which concerned decreasing the values on mobile homes and parcels that
have been researched by the GIS Dept. and found to have no recorded deeds or
any legal ownership records. The motion
carried (4-
1) with Commissioner Joe
Turpin voting against the motion.
Tax Administrator Carmichael presented the Property
Tax Refund Request for Michael Anthony
Horton in the amount of $3.32.
Chairman John Turpin
entertained a motion to approve or deny the Real Property Tax Refund Request for Michael Anthony
Horton in the amount of $3.32.
Commissioner Joe Turpin moved to approve the
Property Tax Refund Request for Michael
Anthony Horton in the amount of $3.32.
Vice Chairman Inman seconded and the motion carried
unanimously.
Tax Administrator Wren Carmichael introduced Mr. E.
R. Conrad, Jr. who has appealed the
2005 personal property values assigned
by the Stokes County Tax Administration of four (4) singlewide mobile homes and
one (1) doublewide dwelling.
Mr. E.R. Conrad Jr. stated the following
information regarding the assigned tax values:
·
Personally
owns and operates two (2) mobile home parks
·
Overview
and information of buying a repossessed mobile home
·
Recent
public auction sale in Siler City-500 used mobile homes
were sold by Oakwood at an
average cost $3100
·
1974 and
1988 mobile homes were given to Mr. Conrad at no cost-
owners left mobile homes on Mr. Conrad’s property
·
Willing
to sell all 5 mobile homes in question for ½ of the assigned tax value to
anyone
·
Doublewide
mobile home was bought at public auction for $10,500
·
Porches
and steps are part of the mobile home and should not be valued separately
·
Mobile
homes values are way too high
·
Can
produce certified checks for the amount paid for mobile homes
Mr. Conrad concluded that all he wanted was
something “fair”.
Real
Property Appraiser Tech II Danny Nelson presented the following information
regarding the assigned tax value:
·
Value for
single and double wide mobile homes structures were
established based upon the 2005
Stokes County Personal Property
Schedule of values, which was
approved by the Board of
Commissioners in November 2004.
·
Schedule
is based upon information derived from the Marshall
and Swift Valuation Pricing Guide, which is a
widely accepted
valuation instrument based upon a nation
compilation of costs
adjusted for specific geographical locations in the
U.S.
·
Criteria
Used:
§
Fair
Quality
§
Average
condition
§
No air
conditioning
§
Metal
roof and sides
·
September
22, 2005- Site assessment performed on all (5) dwellings
·
Each
dwelling is established in a mobile home park with intent of
producing an income stream or
with the potential of producing an
income stream
·
Market
rents would be in the neighborhood of $350 per month per
home
·
Each
mobile home is set up as an income producing property
In conclusion, the Tax Department requests that the
Board uphold the established tax values for the following reasons:
·
Marshall and
Swift, an approved valuation pricing guide, was used in the establishment of
market values
·
Each
property was visited by employees of the Tax Department to provide a personal
evaluation in regards to benchmark assessment standards and the condition of the
dwellings. Measurements were verified
or corrected.
·
Even
though the income approach to valuation was not used, each property is capable
of producing a substantial income stream
The following chart indicates the Tax
Administration value and Mr. Conrad’s suggested value:
|
|
|
Tax Administration's value |
|
Conrad's Suggestive value |
|
1974 (12x60) Singlewide |
|
$4,540 |
|
$0 |
|
1995 (14x76) Singlewide |
|
$19,332 |
|
$3,000 |
|
1980 (14x56) Singlewide |
|
$4,604 |
|
$1,000 |
|
1993 (14x56) Singlewide |
|
$13,812 |
|
$2,500 |
|
1992 (26x56) Doublewide |
|
$37,400 |
|
$10,500 |
The Board discussed the following regarding the tax
value appeal:
·
Tax value
assigned to each mobile home
·
Marshall
and Swift Valuation Pricing Guide
·
All
mobile homes in question
·
Mobile
homes available for inspection by the Board if needed
Chairman John Turpin advised Mr. Conrad that the
Board would consider his appeal and the Tax Department would notify him within
the next two weeks.
GENERAL
GOVERNMENT – JAIL – PROPOSED JAIL CONTRACT – MEALS
Support Services Supervisor Danny Stovall presented
the following bid quotes received for jail inmate meal services: (proposals
were mailed to ten (10) vendors with only two responses)
ABL Management Incorporated
Baton Rouge, LA 70816
Meal Cost Number of Meals
2.951 0 - 50
2.538
51-60
2.30 61-70
2.04 71-80
1.879 81-90
1.752 91-100
“In the event that Stokes County can guarantee 2 trustees to the
kitchen to assist in sanitation and serving, ABL Management, Inc., will adjust
price by mutual agreement.”
Operates inmate meal programs in the following counties:
Catawba Craven Cleveland Lincoln McDowell Rockingham Wayne Wilson
Aramark Correctional Services
Oak Brook Terrace, IL 60181
Meal Cost Number of Meals “Cost utilizing inmate labor”
To be negotiated 0 –
50
2.558
51 – 54
2.444 55 - 59
2.334
60 – 64
2.240
65 – 69
Operates inmate meal programs in the following counties:
Cabarrus Caldwell Davidson Durham
Forsyth
Iredell Lee
Mecklenburg Pitt Union
Mr. Stovall presented a cost comparison between the
two vendors.
Jail Captain Craig Carico and Support Services
Supervisor Danny Stovall recommended
ABL based on meal cost and past contract performance. ABL Management’s current contract expires in January 2006.
Chairman John Turpin entertained a motion to
contract with ABL Management for jail inmate meal service.
Vice Chairman Inman moved to enter into contract
with ABL Management for jail inmate meal service.
Commissioner Joe Turpin seconded and the motion
carried unanimously.
GENERAL
GOVERNMENT – FINANCE – PROPOSED COST ALLOCATION PLAN – FISCAL YEARS 2005 – 2007
Finance Director Julia Edwards presented the
following bid quotes for a Cost Allocation Plan for fiscal year 2005, fiscal
year 2006, and fiscal year 2007:
·
THM &
Associates - $5,000 for each fiscal year
·
Maximus -
$5,000 for each fiscal year
Director Edwards stated that each quote would be a
savings of $900 from the prior year.
Director Edwards recommended that Stokes County
continue to contract with Maximus due to past contract performance for the
upcoming fiscal years 2005-2007.
Contact with other counties revealed no other
vendors performing this function and majority were using Maximus, which were
very satisfied with their work.
Chairman John Turpin entertained a motion to enter
into Agreement with Maximus to Provide Professional Accounting Services to
Stokes County for Cost Allocation Plan.
Commissioner McHugh moved to enter into Agreement
with Maximus to Provide Professional Accounting Services to Stokes County for
Cost Allocation Plan for fiscal years 2005-2007.
Commissioner Joe Turpin seconded and the motion
carried unanimously.
GENERAL
GOVERNMENT – ADMINISTRATION – PROPOSED E911 SOFTWARE UPGRADE/NEW POSITION
County Manager Rick Morris provide an overview of
the County’s requirement to upgrade and obtain better value and more efficient
use of our public safety system software.
(Sheriff Mike Joyce, Information Director Dianna
Fulp, and Emergency Communications Director Del Hall was also in attendance for
the presentation)
To accomplish this, Sheriff Mike Joyce and I
jointly recommend the purchase of the Summit upgrade package to the Spillman
software currently in use and the addition of an additional position to oversee
and manage the operation of the public safety system.
The position (E911 System Coordinator) would be a
grade 69. The E911 Committee recently
met and also recommended the Summit upgrade and the addition of the system
support position. The current server is
at 92% capacity and could possibly experience system failures when we reach 95%
level.
Communications Director Del Hall noted that
currently approximately 20% of calls received in Communications are wireless
calls.
County Manager Morris noted that funds have been placed
in Capital Reserve over the past two years and with a recent refund from Sprint
only $11,600 from the E-911 Fund
Balance will be required this fiscal year to
complete the $92,500 purchase. An
additional $10,500 has been deferred until next fiscal year (2006-07) to
complete the purchase of the total package.
Estimated cost for six months for the proposed position would be
approximately $17,000 depending on the level of expertise and experience of the
person hired. Funding for the
additional position this fiscal year will be provided by $5,000 from State
Fines and Forfeitures (Sheriff’s Dept.), 50% from E911 Funding and the
remainder from Contingency (also possibility of using lapsed salaries instead
of contingency).
Vice Chairman Inman noted that his real estate
office had a similar situation regarding the need of a designated person to
manage new software and the positive results his office was receiving from the
software with the additional staff person managing the software.
The Board discussed the following regarding the
upgrade request:
·
Voice
over IP (internet protocol) pertaining to the upgraded software
·
Cost of
the upgrade
·
Current
need of the upgrade
·
Server
capacity – 92% capacity poses high risk for system failures
·
Upgrade
will enable wireless calls to be located-Current system is not
Phase II –Wireless Compliant
·
New
position being managed by either Sheriff’s Dept., Information Systems or
Emergency Communications Department
·
Current
Operating System Software no longer supported after July 06
·
Upgrade
will provide better services to Stokes County citizens
Chairman John Turpin entertained a motion to
purchase the Summit upgrade.
Commissioner Walker moved to approve the purchase of
the Summit upgrade package (including the server) to the Spillman
Software.
Commissioner Joe Turpin seconded and the motion
carried unanimously.
Chairman John Turpin entertained a motion regarding
the E911 System Coordinator for the Spillman System.
Commissioner Walker move to approve the E911 System
Coordinator position for the Spillman Software with priority to be the training
and upkeep of the software and the position be under the direction of the
Information Technology Department.
Vice Chairman Inman seconded the motion. The Board continued further discussion of
the proposed position and where the position should be located (Sheriff’s
Department versus Information Systems).
County Manager Morris noted that the following
sentence be added under the Minimum Education and Experience: “Law Enforcement Knowledge and Experience
would be desirable”.
The motion carried (3-2) with Chairman John Turpin
and Commissioner Joe Turpin voting against the motion.
GENERAL
GOVERNMENT – ADMINISTRATION – PROPOSED FACILITY MOVE PLAN
As requested by the Board, County Manager Rick
Morris presented a proposed facility move plan.
Manager Morris presented an overview of the
following Executive Summary regarding the proposed facility move plan:
Stokes County Government – Proposed Facility Move
Plan
Executive Summary
As a result of changing facility requirements and growth in some County
departments, we are facing the need to realign the County’s facility
utilization in several areas. The need
for this realignment is driven by several factors.
- The Court System is in need of additional office and meeting
space.
- The Cooperative Extension Office needs additional office space to
house recently hired agents.
- The Elections Department needs to be relocated to facilitate the
increasing demand for One Stop Voting.
- The Emergency Management, Emergency Medical Services and Fire
Marshal Departments are seriously overcrowded in their current
offices.
- The County’s vehicle maintenance garage is scheduled to move and
Public Works personnel are operating in substandard facilities.
- There are also building code violations that must be addressed due
to the conversion of Courtroom C from office space to mass
gatherings.
As a result of these requirements, a two-phased proposed move plan has
been developed with Phase One containing the highest priority actions that are
needed to remove immediate overcrowding and meet the time line for the Election
Department’s relocation before the 2008 Presidential Election. Phase Two activities are a slightly lower
priority and should be addressed in out-year budgets as the need arises. The details of each phase are described in
the proposed move plan. There are five major items to be addressed and/or corrected in Phase One of the proposed move
plan.
- Item One is correcting code violations in Courtroom C along with
other modifications requested by the Court System. These activities were funded with
$40,000.00 in the 2005/06 Budget and are underway. Also underway is the installation of a
Court security system that is funded by a homeland security grant. The
security system is projected to be up and running by January 2006.
- Item Two is additional space for the Cooperative Extension Office
where the hiring of several new agents has created the need for additional
office and meeting space.
Additional space should be available for this purpose due to the
reduced space requirements of the Centerpoint mental health providers who
reside in the same facility.
- Item Three is the up-fit of the Third Floor in the Administration
Building and the move of the Emergency Management, Fire Marshal and
Emergency Medical Services Departments to this area, which will in turn
allow the Elections Dept. to move into the space vacated by these three
departments. This activity is
currently unfunded; however, it can be initiated at any time funding is
approved. The rough order of magnitude
cost estimate for the up-fit is approximately $150,000.00.
This would fund the
necessary office space for Emergency Management, Emergency Medical Services and
the Fire Marshal plus the required space for a meeting room that would be used
as a training facility with the secondary function as an emergency operations
center. The training/meeting room along
with all other office space on the Third Floor would be constructed in a
generic office configuration that would allow maximum flexibility should the
space be occupied by other departments or functions in the future. The training/meeting room would also be made
available for use to all County departments, not just those occupying the Third
Floor. There are also some minimal
costs associated with moving the Elections Department, an example being the
$800.00 to 1000.00 cost to move the special purpose filing cabinet. Others would be maintenance costs such as
cleaning or painting.
- Item Four is the project to relocate the County Garage to a new
facility being constructed using a grant from the Department of
Transportation.
- Item Five is the reopening of the Health Department Clinic in
King. The Health Director has
developed a proposal for reopening the clinic and DSS services would also
be provided on a limited basis using existing staff at the Clinic. A cost estimate for reopening the King
Clinic for both the Health Department and Department of Social Services is
attached to this report.
(Attachments A and B)
At the completion of Phase One, there will be a limited amount of
office space available in the Government Center (Courthouse) and possibly in
the Old School Building where Cooperative Extension and Senior Services are
located. I would recommend, at that
time, a County review of current space requirements and allocation of any additional
space based on the highest priority need.
Phase Two of the move involves moving the Communications Department to
the Third Floor of the Administration Building to be collocated with Emergency
Services and to provide a more secure and protected location for the
communications function. The rough
order of magnitude cost estimate for the Communications move is $50,000.00.
Phase Two also relocates the Public Buildings maintenance activity to the
garage facility vacated by the Vehicle Maintenance Department and includes
moving the Magistrate Office to provide additional space for the District
Attorney. One of the locations under
consideration for the Magistrate move has been the lobby area of the Jail;
however, the Magistrates are not in favor of moving to the Jail, so other
alternatives may need to be evaluated.
Before recommending the up-fit of the Third Floor other alternatives
were evaluated. These alternatives
included use of currently unused facility space such as the Old Prison
Camp. New construction was also
evaluated. Both of these alternatives
are more uncertain, more costly and too time consuming to meet immediate
needs. There is also added value in
keeping departments co-located within the Government Center Complex, which can
only be accomplished through new construction or use of the Third Floor. I would be pleased to entertain any other
approaches the Board would like to pursue to resolve our facility issues.
The body of this proposed plan contains information from the individual
departments affected by the move and provides additional detailed information
that may assist the Board in the decision making process. In determining the path forward from this
point, some of the questions that should be considered by the Board of Commissioners
are:
·
Is this proposed plan complete enough to move forward and has it
adequately addressed the issues associated with facility needs of County
personnel? If not, what additional
information or research is needed?
·
Is utilization of the Third Floor the best option as a near term
solution for additional space? If not,
where else should we look to locate Emergency Management, Emergency Medical
Services and the Fire Marshal?
·
How much and when will funding be authorized to initiate the unfunded
portions of Phase One of the project?
·
Will the Elections Department be able to successfully execute the 2008
Presidential Election if not moved from their current location in time to do
so?
County Manager Morris stated that he was willing to
look at other options, but using the third floor was the least expensive method
to execute the proposed move plan.
Using the third floor for any department, offices
would be generic in order to utilize the third floor for possible different
uses in the future.
Chairman John Turpin requested Manager Morris to
investigate the possibly of moving Forsyth Tech to the third floor and using
their space for County departments.
Commissioner Walker also requested Manager Morris
to investigate the possibility of any available space at South Stokes High
School for Forsyth Tech and any available space at Stokes Reynolds Memorial
Hospital.
Commissioner Joe Turpin stated the Election
Department being relocated to the front of the Government Center is his top
priority.
Vice Chairman Inman also stated the Election Department
being relocated is his top priority.
Commissioner Walker also stated the Election
Department being moved is his top priority.
Commissioner Walker stressed the need for the
“One-Stop Voting”.
Commissioner McHugh stated that every need of
Stokes County citizens is her number one priority.
Cooperative Extension Director Jack Loudermilk
requested the use of 3 small offices and a conference room recently vacated by
Hopebridge for Cooperative Extension.
Director Loudermilk noted the need for additional
space for staff. Offices are adjacent to the Cooperative Extension Department.
Chairman John Turpin entertained a motion to allow
Cooperative Extension to increase their space by using (3) additional small
offices and a conference room in the Community Services Building.
Vice Chairman Inman moved to allow Cooperative
Extension to increase their space by using (3) additional small offices and a
conference in the Community Services Building.
Commissioner Joe Turpin seconded and the motion carried
unanimously.
County Manager Morris concluded that Courtroom “C”
renovations were underway, Health Director Don Moore will be at the November 28th
meeting to discuss the King Clinic, and the proposed garage plans are underway.
Commissioner Walker requested an update on the
Courtroom security system.
Manager Morris stated a projection date of
01-01-2006 for the system to be up and running.
GENERAL
GOVERNMENT – E911 - BUDGET ORDINANCE AMENDMENT #34
Finance Director Julia Edwards requested the approval of Budget
Ordinance Amendment #34, which is necessary to amend the E911 Fund to
appropriate and transfer funds for the upgrade for the Spillman software and
transfer funds from Capital Reserve.
The appropriations are to be changed as follows:
|
Account Number |
|
EXPENDITURES |
|
Decrease |
|
Increase |
|
|
|
E911 Fund
|
|
|
|
|
|
200.4325.511 |
|
Equipment
|
|
|
|
$82,000.00 |
|
|
|
|
|
|
$82,000.00 |
|
|
|
|
|
|
|
|
|
|
201.4325.001 |
|
|
$60,000.00 |
|
|
|
|
201.9820.000 |
|
|
|
|
$60,000.00 |
|
|
|
|
|
$60,000.00 |
|
$60,000.00 |
|
Account Number |
|
REVENUES |
|
Decrease |
|
Increase |
|
200.3839.000 |
|
Miscellaneous Revenue
|
|
|
|
$10,400.00 |
|
200.3981.000 |
|
Transfer from Capital Reserve
|
|
|
|
$60,000.00 |
|
200.3991.000 |
|
Fund Balance
|
|
|
|
$11,600.00 |
|
|
|
|
|
|
|
$82,000.00 |
Finance Director Edwards noted that the following justification of the
budget ordinance amendment for fiscal year 2005-06:
·
Quotes were not available at the completion of budget.
Chairman John Turpin entertained a motion to approve Budget Ordinance
Amendment #34.
Commissioner Joe Turpin moved to approve Budget Ordinance Amendment
#34.
Vice Chairman Inman seconded and the motion carried unanimously.
GENERAL
GOVERNMENT –E911 - BUDGET ORDINANCE AMENDMENT #35
Finance Director Julia Edwards requested the approval of Budget
Ordinance Amendment #35, which is necessary to amend the General Fund and E911
Fund to appropriate funds for the E911 System Coordinator. The appropriations are to be changed as
follows:
|
Account Number |
|
EXPENDITURES |
|
Decrease |
|
Increase |
|
|
|
General
Fund
|
|
|
|
|
|
|
|
Information
Systems
|
|
|
|
|
|
100.4210.000 |
|
Salaries and Wages
|
|
|
|
$7,233.00 |
|
100.4210.090 |
|
Social Security
|
|
|
|
$450.00 |
|
100.4210.091 |
|
Medicare Tax
|
|
|
|
$105.00 |
|
100.4210.100 |
|
Retirement
|
|
|
|
$358.00 |
|
100.4210.101 |
|
401(k)
|
|
|
|
$73.00 |
|
100.4210.110 |
|
Group Insurance
|
|
|
|
$743.00 |
|
100.4210.120 |
|
Dental Insurance
|
|
|
|
$48.00 |
|
100.9910.000 |
|
Contingency
|
|
$4,010.00 |
|
|
|
|
|
|
|
$4,010.00 |
|
$9,010.00 |
|
|
|
E911 Fund |
|
|
|
|
|
100.4325.000 |
|
Salaries and Wages
|
|
|
|
$7,233.00 |
|
100.4325.090 |
|
Social Security
|
|
|
|
$450.00 |
|
100.4325.091 |
|
Medicare Tax
|
|
|
|
$105.00 |
|
100.4325.100 |
|
Retirement
|
|
|
|
$358.00 |
|
100.4325.101 |
|
401(k)
|
|
|
|
$73.00 |
|
100.4325.110 |
|
Group Insurance
|
|
|
|
$743.00 |
|
100.4325.120 |
|
Dental Insurance
|
|
|
|
$48.00 |
|
|
|
|
|
|
|
$9,010.00 |
|
Account Number |
|
REVENUES |
|
Decrease |
|
Increase |
|
|
|
General
Fund
|
|
|
|
|
|
100.3301.413 |
|
State Fines & Forfeitures
|
|
|
|
$5,000.00 |
|
|
|
|
|
|
|
$5,000.00 |
|
|
|
E911
Fund
|
|
|
|
|
|
200.3991.000 |
|
Fund Balance
|
|
|
|
$9,010.00 |
|
|
|
|
|
|
|
$9,010.00 |
Finance Director Edwards noted that the following justification of the
budget ordinance amendment for fiscal year 2005-06:
·
New position coordinated with the E911 software upgrade-Budget Ordinance
Amendment #34
Chairman John Turpin entertained a motion to approve Budget Ordinance
Amendment #35.
Commissioner Joe Turpin moved to approve Budget Ordinance Amendment
#35.
Commissioner Walker seconded and the motion carried (4-1) with Commissioner
Joe Turpin voting against the motion.
GENERAL
GOVERNMENT – SUPERIOR COURT - BUDGET ORDINANCE AMENDMENT #36
Finance Director Julia Edwards
requested the approval of Budget Ordinance
Amendment
#36, which is necessary to amend the General Fund to re-appropriate funds for
the
clerk’s office jury selection software and computer. The appropriations are to be
changed as
follows:
|
Account Number |
|
EXPENDITURES |
|
Decrease |
|
Increase |
|
|
|
Superior Court
|
|
|
|
|
|
100.4160.440 |
|
Misc. Contractual Services
|
|
|
|
$1,300.00 |
|
100.4160.511 |
|
Equipment-Non Capitalized
|
|
|
|
$1,270.00 |
|
100.9910.000 |
|
Contingency
|
|
$2,570.00 |
|
|
|
|
|
|
$2,570.00 |
|
$2,570.00 |
Finance Director Edwards noted that the following justification of the
budget ordinance amendment for fiscal year 2005-06:
·
Purchase of the Clerk‘s office jury selection software and the computer
was budgeted in fiscal year 2004-05.
The funds for this project was not spent; therefore, the funds were
reverted back to fund balance.
Chairman John Turpin entertained a motion to approve Budget Ordinance
Amendment #36.
Commissioner Joe Turpin moved to approve Budget Ordinance Amendment
#36.
Commissioner McHugh seconded and the motion carried unanimously.
GENERAL
GOVERNMENT – SCHOOLS - BUDGET ORDINANCE AMENDMENT #37
Finance Director Julia Edwards requested the approval of Budget
Ordinance Amendment #37, which is necessary to amend the General Fund to
re-appropriate funds for the roofing projects for the schools. The appropriations are to be changed as
follows:
|
Account Number |
|
EXPENDITURES |
|
Decrease |
|
Increase |
|
|
|
Schools
|
|
|
|
|
|
100.5912.001 |
|
Public School Capital Building Fund
|
|
|
|
$582,727.00 |
|
100.5912.003 |
|
State Bond Funds |
|
|
|
$88,771.00 |
|
|
|
|
|
|
|
$671,498.00 |
|
Account Number |
|
REVENUES |
|
Decrease |
|
Increase |
|
100.3328.000 |
|
Public School Capital Building Fund
|
|
|
|
$582,727.00 |
|
100.3328.100 |
|
State Bond Funds |
|
|
|
$88,771.00 |
|
|
|
|
|
|
|
$671,498.00 |
Finance Director Edwards noted that the following justification of the
budget ordinance amendment for fiscal year 2005-06:
·
The roofing projects were approved to be funded by the public school
capital fund. These projects were not
completed by June 30, 2005.
Chairman John Turpin requested Finance Director Julia Edwards to
provide the Board with a list of roofing projects completed with these funds.
Chairman John Turpin entertained a motion to approve Budget Ordinance
Amendment #37.
Commissioner Joe Turpin moved to approve Budget Ordinance Amendment
#37.
Commissioner McHugh seconded and the motion carried unanimously.
GENERAL GOVERNMENT – JAIL - BUDGET ORDINANCE AMENDMENT #38
Finance Director Julia Edwards requested the approval of Budget
Ordinance Amendment #38, which is necessary to amend the General Fund to
appropriate funds from State Fines and Forfeitures to purchase a Taser Defense
Weapon and related equipment. The
appropriations are to be changed as follows:
|
Account Number |
|
EXPENDITURES |
|
Decrease |
|
Increase |
|
|
|
Jail Department
|
|
|
|
|
|
100.4320.511 |
|
Equipment – Non Capitalized
|
|
|
|
$1,000.00 |
|
|
|
|
|
|
$1,000.00 |
|
Account Number |
|
REVENUES |
|
Decrease |
|
Increase |
|
100.3301.413 |
|
State Fines and Forfeitures
|
|
|
|
$1,000.00 |
|
|
|
|
|
|
|
$1,000.00 |
Finance Director Edwards noted that the following justification of the
budget ordinance amendment for fiscal year 2005-06:
·
Sheriff Mike Joyce requested on November 15, 2005 to use State
Fines
and Forfeitures Funds received by his department, which can be
used at
his discretion.
Jail Corporal Steven Lawson presented the Board with information
concerning the use of the Taser.
Chairman John Turpin entertained a motion to approve Budget Ordinance
Amendment #38.
Vice Chairman Inman moved to approve Budget Ordinance Amendment #38.
Commissioner Joe Turpin seconded and the motion carried unanimously.
GENERAL GOVERNMENT – SHERIFF’S DEPARTMENT - BUDGET ORDINANCE
AMENDMENT #39
Finance Director Julia Edwards requested the approval of Budget
Ordinance Amendment #39, which is necessary to amend the General Fund to
appropriate funds from insurance claims for repairs due to an accident. The appropriations are to be changed as
follows:
|
Account Number |
|
EXPENDITURES |
|
Decrease |
|
Increase |
|
|
|
Sheriff’s Department
|
|
|
|
|
|
100.4310.351 |
|
Maint. & Repairs- Auto
|
|
|
|
$1,147.00 |
|
|
|
|
|
|
$1,147.00 |
|
Account Number |
|
REVENUES |
|
Decrease |
|
Increase |
|
100.3839.850 |
|
Insurance Claims
|
|
|
|
$1,147.00 |
|
|
|
|
|
|
|
$1,147.00 |
Finance Director Edwards noted that the following justification of the
budget ordinance amendment for fiscal year 2005-06:
·
Accident occurred on 10-21-2005
Chairman John Turpin entertained a motion to approve Budget Ordinance
Amendment #39.
Commissioner Joe Turpin moved to approve Budget Ordinance Amendment
#39.
Vice Chairman Inman seconded and the motion carried unanimously.
GENERAL GOVERNMENT – SOCIAL SERVICES- BUDGET ORDINANCE
AMENDMENT #40
Finance Director Julia Edwards requested the approval of Budget
Ordinance Amendment #40, which is necessary to amend the General Fund to
appropriate funds from the State for Child Protective Services to purchase
necessary equipment to set up two new positions. The appropriations are to be changed as follows:
|
Account Number |
|
EXPENDITURES |
|
Decrease |
|
Increase |
|
|
|
Social Services Department
|
|
|
|
|
|
100.5310.511 |
|
Equipment – Non Capitalized
|
|
|
|
$10,000.00 |
|
|
|
|
|
|
$10,000.00 |
|
Account Number |
|
REVENUES |
|
Decrease |
|
Increase |
|
100.3301.203 |
|
SS-County State
|
|
|
|
$10,000.00 |
|
|
|
|
|
|
|
$10,000.00 |
Finance Director Edwards noted that the following justification of the
budget ordinance amendment for fiscal year 2005-06:
·
The County received funding for the Child Protective Service
positions
on October 26, 2005
Chairman John Turpin entertained a motion to approve Budget Ordinance
Amendment #40.
Commissioner Joe Turpin moved to approve Budget Ordinance Amendment
#40.
Vice Chairman Inman seconded and the motion carried unanimously.
GENERAL GOVERNMENT – PUBLIC BUILDINGS- BUDGET ORDINANCE
AMENDMENT #41
Finance Director Julia Edwards requested the approval of Budget
Ordinance Amendment #41, which is necessary to amend the General Fund and
Capital Reserve Fund to transfer funding for the purchase of an air conditioner
unit for the computer room. The appropriations
are to be changed as follows:
|
Account Number |
|
EXPENDITURES |
|
Decrease |
|
Increase |
|
|
|
Public Building
|
|
|
|
|
|
100.4190.510 |
|
Equipment
|
|
|
|
$6,500.00 |
|
|
|
|
|
|
$6,500.00 |
|
Account Number |
|
EXPENDITURES |
|
Decrease |
|
Increase |
|
|
|
Capital Reserve Fund
|
|
|
|
|
|
201.4190.013 |
|
Public Buildings
|
|
$6,500.00 |
|
|
|
201.9810.000 |
|
Transfer to General Fund
|
|
|
|
$6,500.00 |
|
|
|
|
$6,500.00 |
|
$6,500.00 |
|
Account Number |
|
REVENUES |
|
Decrease |
|
Increase |
|
100.3982.960 |
|
Transfer from Capital Reserve
|
|
|
|
$6,500.00 |
|
|
|
|
|
|
|
$6,500.00 |
Finance Director Edwards noted that the following justification of the
budget ordinance amendment for fiscal year 2005-06:
·
These funds were transferred to Capital Reserve June 14, 2005 in
anticipation
of an air conditioner purchase for the computer room
when
needed.
Chairman John Turpin noted that air conditioning standards were
changing December 31, 2005 and requested that the purchase reflected these
standards.
Chairman John Turpin entertained a motion to approve Budget Ordinance
Amendment #41.
Commissioner McHugh moved to approve Budget Ordinance Amendment #41.
Commissioner Joe Turpin seconded and the motion carried unanimously.
GENERAL GOVERNMENT –
PLANNING BOARD - APPOINTMENT
Chairman John Turpin presented the name of Jerry A. Wiles, Sr. for nomination to the Planning Board (Quaker
Gap).
Commissioner McHugh nominated Jerry
A. Wiles for consideration for the Planning Board (Quaker Gap) vacancy.
Chairman John Turpin entertained a motion for appointment to the
Planning Board (Quaker Gap) vacancy.
Vice Chairman Inman moved to appoint Billy Sisk to serve on the
Planning Board (Quaker Gap).
Commissioner Joe Turpin seconded and the motion carried unanimously.
GENERAL GOVERNMENT –
STOKES COUNTY FIRE COMMISSION – APPOINTMENT
Chairman John Turpin reported that the Fire Commission will submit a nomination
at the December meeting.
GENERAL
GOVERNMENT – KING ETJ – PLANNING BOARD – APPOINTMENT
Chairman John Turpin informed the Board of the City of King
EJT Planning Board vacancy-Elke Card appointment expires December 27,
2005. Ms. Card would like to be
considered for re-appointment. The
vacancy will be advertised in the Stokes News.
Vice Chairman Inman
requested who sets the fee of $30 for the Planning Board members.
County Manager Morris
noted that the $30 fee is set through the budget process.
GENERAL GOVERNMENT –
ADMINISTRATION – PROPOSED WALNUT COVE LIBRARY EXPANSION
County Manager Rick Morris informed the Board that discussion with the
Local Government Commission (LGC) in Raleigh this week revealed that the loan
for the Walnut Cove proposed library expansion would have to be approved by the
LGC.
LGC would like to meet with County officials to discuss the loan
process.
GENERAL GOVERNMENT – ADMINISTRATION
– CHRISTMAS LUNCHEON
Clerk
to the Board Darlene Bullins requested guidance from the Board regarding the
2005 Christmas Dinner. The Board
discussed providing the same funding as last year.
Commissioner
Joe Turpin requested that the Thanksgiving meal be in the lower level of the
Government Center next year.
Chairman
John Turpin, with full consent of the Board, directed the Clerk to the Board to
proceed with the Christmas meal as last year.
There being no further
business to come before the Board, Chairman John Turpin entertained a motion to
adjourn the meeting.
Commissioner Walker moved
to adjourn the meeting.
Vice Chairman Inman
seconded and the motion carried unanimously.
_________________________
_____________________________
Darlene M. Bullins John M. Turpin
Clerk to the Board Chairman
