STATE OF NORTH CAROLINA                   )                    OFFICE OF THE COMMISSIONERS

                                                                        )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                  )                    DANBURY, NORTH CAROLINA

                                                                        )                    NOVEMBER 14, 2005

 

 

The Board of Commissioners of the County of Stokes, State of North Carolina, met for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan Memorial Building (Administrative Building) located in Danbury, North Carolina on Monday, November 14, 2005 at 7:00 pm with the following members present:

 

                                                Chairman John Turpin

                                                                Vice-Chairman Leon Inman

Commissioner Sandy McHugh

Commissioner Joe Turpin

                                                                Commissioner Jimmy Walker

 

                                                                County Personnel in Attendance:

County Manager Richard Morris

County Attorney Jonathan Jordan

                                                                Clerk to the Board Darlene Bullins

                                                                Finance Director Julia Edwards

                                                                District Resource Director Tony Hill

Public Works Director Jay Kinney

 

                                               

Chairman John Turpin called the meeting to order.

               

County Manager Rick Morris delivered the invocation.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

Chairman John Turpin opened the meeting by inviting the citizens in attendance to join the Board with the Pledge of Allegiance.

 

GENERAL GOVERNMENT –GOVERNING BODY-APPROVAL OF MINUTES

 

Chairman John Turpin entertained a motion to approve or amend the minutes of the October 20th –Conservation Tour, October 24th – Joint Meeting Board of Education, and October 24th –regular meeting.

 

Vice Chairman Inman moved to approve the minutes of October 20th –Conservation Tour, October 24th – Joint Meeting Board of Education, and October 24th –regular meeting.

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

 

Mycleta Burwell

1100 Burwell Farm Road

Westfield, NC  27053

Re:  Board of Elections

(Election Board Members Velmalene Leake and Richard Rutledge was also in attendance)

 

Ms. Burwell noted the following issues regarding the need for the Elections Department to be moved to front offices in the lower part of the Government Center:

·         Handicapped accessible doors

·         One stop voters (last general election – 1756 one stop voters)

·         2006 major election

·         New voting equipment

·         Storage for new voting equipment

·         Public convenience

Ms. Burwell requested that the Board consider the move not for the Election Board, not for the Election Department, but for the public.

 

GENERAL GOVERNMENT- STOKES COUNTY AGING PLANNING COMMITTEE-UPDATE

 

Mr. Lou Charland, Chairman-Stokes County Aging Planning Committee presented an update regarding the Stokes County Aging Planning Committee.

 

                Mr. Charland discussed the following:

·         Committee meets quarterly

·         Allocates block grant funding

·         Representation from all parts of the county

·         Importance and need for volunteers

·         Need for medical transportation for Veterans

·         Additional funding could expand meals on wheels program

 

Mr. Charland concluded with an update on the proposed King Senior Center.  Mr. Charland stated that volunteers would do most of the renovations free of charge and requested any additional funding available from the Board for the proposed Center. 

 

County Manager Rick Morris noted that the County had allocated $10,000 to the proposed Center.

 

GENERAL GOVERNMENT – E911 - BUDGET ORDINANCE AMENDMENT #29

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #29, which is necessary to amend the E911 Fund to appropriate funds to install four (4) trunks/circuits for the King Police Office for E911 backup services. The appropriations are to be changed as follows: 

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

E911

 

 

 

 

200.4325.320

 

Telephone

 

 

 

$7,870.00

200.4325.440

 

Miscellaneous

 

 

 

$2,825.00

 

 

 

 

 

 

 $10,695.00

 

This will result in a net increase of $10,695.00 in the appropriations of the E911 Fund.

To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

200.3839.000

 

Miscellaneous Revenue

 

 

 

$10,695.00

 

 

 

 

 

 

$10,695.00

 

Finance Director Edwards noted that the following justification of the budget ordinance amendment for fiscal year 2005-06:

 

·         The E911 tariff did not allow for the backup service to be covered.  Therefore, we are responsible for the cost.  At the time of budget, we were not aware that this was not covered.

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #29.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #29.

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

               

GENERAL GOVERNMENT – PUBLIC BUILDINGS/EMERGENCY MEDICAL SERVICES - BUDGET ORDINANCE AMENDMENT #30

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #30, which is necessary to amend the General Fund to un-appropriate funds for an ambulance and third floor renovations.  The appropriations are to be changed as follows: 

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Public Buildings

 

 

 

 

100.4190.590

 

Improvements

 

$100,000.00

 

 

 

 

Emergency Medical Services

 

 

 

 

100.4370.510

 

Equipment

 

$105,000.00

 

 

 

 

 

 

$205,000.00

 

 

 

This will result in a net decrease of $205,000.00 in the appropriations of the General Fund. To provide the additional revenue for the above, the following revenues will be decreased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3327.100

 

Hold Harmless

 

$100,000.00

 

 

100.3920.911

 

Proceeds from Financing

 

$105,000.00

 

 

 

 

 

 

$205,000.00

 

 

 

Finance Director Edwards noted that the following justification of the budget ordinance amendment for fiscal year 2005-06:

 

·         Action taken by the Board of county Commissioners on October 23, 2005

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #30.

 

Commissioner McHugh moved to not approve Budget Ordinance Amendment #30 until at least the Board receives the proposed move plan from the County Manager, it is imperative that the Elections Department is moved. 

 

Motion died for lack of a second.

 

Vice Chairman Inman moved to approve Budget Ordinance Amendment #30. 

 

Commissioner Joe Turpin seconded the motion. 

 

Commissioner Walker reiterated the need for the move for the Elections Department and verified that after receiving the proposed move plan, if a move was approved, funding could be reallocated. 

 

County Manager Morris noted funding could be reallocated by a budget amendment and that the proposed move plan

would be provided to the Board at the November 28th meeting.  

 

The motion carried (4-1) with Commissioner McHugh voting against the motion.

 

GENERAL GOVERNMENT – DISTRICT RESOURCE CENTER - BUDGET ORDINANCE AMENDMENT #31

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #31, which is necessary to amend the General Fund to transfer funds for additional Criminal Justice Partnership Grant for the District Resource Center.  The appropriations are to be changed as follows: 

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

District Resource Center

 

 

 

 

100.4321.020

 

Salaries & Wages- Part Time

 

 

 

$3,906.00

 

 

 

 

 

 

 $3,906.00

 

This will result in a net increase of $3,906.00 in the appropriations of the Capital Reserve Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.363

 

Criminal Justice Partnership Grant

 

 

 

$3,906.00

 

 

 

 

 

 

 $3,906.00

 

Finance Director Edwards noted that the following justification of the budget ordinance amendment for fiscal year 2005-06:

 

·         State notified the County of the authorized funding on September 20, 2005.

 

District Resource Director Tony Hill stated that funding would be used for part time salaries, this would increase the supervisory man-hours, which would allow for more community projects.

 

 

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #31.

 

Commissioner Joe Turpin moved to approve Budget Ordinance Amendment #31.

 

Commissioner McHugh seconded and the motion carried unanimously.

               

GENERAL GOVERNMENT – SOLID WASTE - BUDGET ORDINANCE AMENDMENT #32

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #32, which is necessary to amend the General Fund to transfer funds for (8) instead of seven (7) green boxes.  The appropriations are to be changed as follows : 

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Solid Waste

 

 

 

 

100.4720.290

 

Miscellaneous

 

       $440.00

 

 

100.4720.511

 

Equipment- Non Capitalized

 

    

 

$440.00

 

 

 

 

       $440.00

 

$440.00

 

This will result in a net increase of $0.00 in the appropriations of the General Fund.

 

Finance Director Edwards noted that the following justification of the budget ordinance amendment for fiscal year 2005-06:

 

·         Eight (8) green boxes are a load per Jay Kinney, Public Works Director. reduced.

 

Public Works Director Jay Kinney requested the additional green box due to shipping is $100 for a load of eight.  Director Kinney also stated there was only $440 needed which could be transferred from the Solid Waste’s miscellaneous line item.

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #32.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #32.

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

Public Works Director Kinney stated the asphalt repairs at the Pinnacle Site was completed.

 

GENERAL GOVERNMENT – LEGAL/DSS - BUDGET ORDINANCE AMENDMENT #33

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #33, which is necessary to amend the General Fund to transfer and appropriate funds for Social Services attorneys.  The appropriations are to be changed as follows: 

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Legal

 

 

 

 

100.4150.180

 

Professional Services

 

$30,000.00

 

 

 

 

Social Services

 

 

 

 

100.5310.188

 

Prof. Services-Attorney Fees

 

 

 

 $40,320.00

 

 

 

 

$30,000.00

 

$40,320.00

 

This will result in a net increase of $10,320.00 in the appropriations of the General Fund.

To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

 

 

General Fund

 

 

 

 

100.3301.202

 

DSS-County-Federal

 

 

 

$6,660.00

100.3301.203

 

DSS-County-State

 

 

 

$3,660.00

 

 

 

 

 

 

$10,320.00

 

Finance Director Edwards noted that the following justification of the budget ordinance amendment for fiscal year 2005-06:

 

·         Funds were appropriated in the Legal Budget for Social Services’ Attorney Fees.  The County will be contracting for these services for the remainder of the fiscal year.

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #33.

 

Vice Chairman Inman moved to approve Budget Ordinance Amendment #33.

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – PLANNING BOARD - APPOINTMENT

 

Chairman John Turpin presented the name of John W. Pearman, Jr. for nomination to the Planning Board (Quaker Gap).  (Planning Director David Sudderth had submitted the recommendation)

 

Vice Chairman Inman presented the name of Billy Sisk for nomination to the Planning Board (Quaker Gap).

 

Vice Chairman Inman nominated Billy Sisk to serve on the Planning Board (Quaker Gap).

 

Commissioner McHugh nominated John W. Pearman, Jr. to serve on the Planning Board (Quaker Gap).  Mr. Pearman and Mr. Sisk can be considered at the November 28th meeting.

 

GENERAL GOVERNMENT – STOKES COUNTY FIRE COMMISSION – APPOINTMENT

 

Chairman John Turpin reported that the Fire Commission did not have a quorum at their last meeting and will submit a nomination at the December meeting.

 

GENERAL GOVERNMENT – GOVERNING BODY – ABANDONMENT OF A PORTION OF SR#1509- JOHN TUCKER ROAD

 

Chairman John Turpin presented written response from Mr. Bobby E. Bennett, Jr. and Ms. Myra Bennett that stated that they do not desire the abandonment of a portion of SR #1509-John Tucker Road from the Secondary Road System.

 

Chairman John Turpin entertained a motion to approve or deny the request for abandonment of a portion of SR #1509 – John Tucker Road as requested from NCDOT.

 

Vice Chairman Inman moved to not abandon the portion of SR#1509-John Tucker Road from the North Carolina Secondary Road System. 

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – ADMINISTRATION – PROPOSED RESOLUTION TO AUTHORIZE THE SALE BY UPSET BID PROCEDURE OF MODULAR UNITS –OLD PRISON CAMP

 

County Manager Rick Morris presented the following proposed Resolution for the Board’s approval to authorize the sale by the upset bid procedure for two (2) unused modular units at the Prison Camp as requested by the Board at the October 28th meeting:

 

Resolution authorizing sale by upset bid procedure

(N.C.G.S. 153A-176 & N.C.G.S. 160A-266; 269)

 

 

WHEREAS, The County owns two old mobile units located at 1075 Dodgetown Road, know as the old Department of Corrections Facility, are of no value to the County, and have become surplus and;

 

WHEREAS, North Carolina General Statute, 153A-176, 160A-266 and 160A-269 permits the County to sell such property by upset bids, upon authorization by the Board of Commissioners at a regular meeting; and

 

WHEREAS, the Board of Commissioners is convened in a regular meeting;

 

THEREFORE, THE BOARD OF COMMISSIONERS OF STOKES COUNTY RESOLVES THAT:

 

  1. The Board of Commissioners authorizes the Support Services Supervisor to proceed with selling the following items of surplus property via the upset bid procedure as stated in North Carolina General Statute 160A-269:

 

24’x 82’ Modular Double Wide

12’x 60’ Single Wide

                      

 

Adopted this the 14th day of November 2005.

 

 

 

 __________________________                     ________________________                

Clerk to the Board                                           Chairman

 

 

 

County Manager Morris noted that the units were of no use to the County and were deteriorating.

 

Commissioner McHugh moved to approve the Resolution authorizing sale by upset Bid procedure (NCGS 153A-176 & NCGS 160A-266: 269). 

 

Commissioner Joe Turpin seconded the motion. 

 

The Board discussed whether the buyer would be responsible for repairs if fencing around the units had to be taken down. 

 

County Manager Morris stated the buyer would be responsible for repairs to fencing and cleaning up any left over debris

and that Public Works might be able to assist in those repairs.

 

The motion was unanimous.

           

GENERAL GOVERNMENT – ADMINISTRATION – NCDOT GRANT- PROPOSED GARAGE

 

County Manager Rick Morris presented the following update regarding the proposed garage-NCDOT Grant:

 

·         Architect preparing the site plan

·         Sampling for rock at the proposed site revealed a small amount of rock

 

Manager Morris concluded that the site plan would be presented to the Board when completed.

 

GENERAL GOVERNMENT – ADMINISTRATION – PROPOSED WALNUT COVE LIBRARY EXPANSION

 

County Manager Rick Morris stated that information received from the Bank this week indicates that the County would have to secure the loan due to owning the building.

 

Manager Morris recommended that the County insist on having the pledges in writing and a schedule of delivery of those pledges to match the revenue for each budget year. 

 

A meeting with the Walnut Cove Library Board is scheduled for next week.

 

GENERAL GOVERNMENT – ADMINISTRATION – PROPOSED LEASE AGREEMENT – MENTAL HEALTH

 

County Manager Rick Morris informed the Board that both Triumph and Daymark were interested in leasing space from the County at the Community Services Building.

 

No definite space requests have been received from the either company.

 

Vice Chairman Inman (CenterPoint –Board of Director-Member) requested that Board members provide him with any issues relating to the delivery or lack of mental health services in County in order for him to report those issues to the CenterPoint Board at their next meeting.

 

Chairman John Turpin stated that a meeting had been held with Ms. Betty Taylor-CEO-CenterPoint and representatives from Daymark last week after a request from the Sheriff’s Department was refused by a Daymark employee who as on call but was going to a basketball game. 

GENERAL GOVENRMENT–GOVERNING BODY –PROPOSED C&D LANDFILL

 

County Manager Rick Morris reported to the Board that Planning Director David Sudderth had put the Planning Broad on notice for a possible special meeting on 12-29-05 regarding the proposed C&D Landfill in Forsyth County. 

 

Manager Morris noted additional information would be available at the Planning Meeting (December 6th) at which time the

 

Board could consider approval for the special meeting on the 29th (funding was not allocated in the fiscal year 05/06 budget for a December meeting). 

 

Manager Morris also stated that Public Works Director Jay Kinney and himself would be putting together a pros and cons

list as far as Stokes County is concerned in regards to the proposed C&D Landfill.

 

Commissioner Joe Turpin stated that he had received a call today opposing the proposed C&D Landfill. 

 

Commissioner Joe Turpin stated to the caller that there is absolutely nothing this Board can do to prevent this landfill in Forsyth County.

 

 

CLOSED SESSION

 

Chairman John Turpin moved to enter into closed session to consult with an with an Attorney employed or retained by the Public Body in Order to preserve the attorney-client privilege between the Attorney and the Public Body, which privilege is hereby acknowledged, and to consider and give instructions to an attorney concerning the handing or settlement of a claim judicial action, mediation, arbitration, or administrative procedure G.S. 143-318.11(3).

 

Vice Chairman Inman moved to enter into closed session to consult with an Attorney employed or retained by the Public Body in Order to preserve the attorney-client privilege between the Attorney and the Public Body, which privilege is hereby

acknowledged, and to consider and give instructions to an attorney concerning the handing or settlement of a claim judicial action, mediation, arbitration, or administrative procedure G.S. 143-318.11(3). 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

The Board re-entered the regular session of the November 14th meeting.

 

Chairman John Turpin informed those in attendance, there was no action to be taken regarding the closed session.

 

 

There being no further business to come before the Board, Chairman John Turpin entertained a motion to adjourn the meeting. 

 

Vice Chairman Inman moved to adjourn the meeting. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

 

 

 

_________________________                                  _____________________________

Darlene M. Bullins                                                    John M. Turpin

Clerk to the Board                                                    Chairman

*