STATE OF NORTH CAROLINA ) OFFICE OF
THE COMMISSIONERS
) STOKES COUNTY GOVERNMENT
COUNTY OF STOKES ) DANBURY, NORTH CAROLINA
) NOVEMBER 14, 2005
The Board of Commissioners of the County of Stokes, State of North
Carolina, met for regular session in the Commissioners’ Chambers of the Ronald
Wilson Reagan Memorial Building (Administrative Building) located in Danbury,
North Carolina on Monday, November 14, 2005 at 7:00 pm with the following
members present:
Chairman
John Turpin
Vice-Chairman
Leon Inman
Commissioner
Sandy McHugh
Commissioner
Joe Turpin
Commissioner
Jimmy Walker
County
Personnel in Attendance:
County
Manager Richard Morris
County
Attorney Jonathan Jordan
Clerk
to the Board Darlene Bullins
Finance
Director Julia Edwards
District
Resource Director Tony Hill
Public
Works Director Jay Kinney
Chairman John Turpin called the meeting to order.
County Manager Rick Morris delivered the invocation.
GENERAL GOVERNMENT-GOVERNING
BODY-PLEDGE OF ALLEGIANCE
Chairman John Turpin opened the meeting by inviting the citizens in
attendance to join the Board with the Pledge of Allegiance.
GENERAL
GOVERNMENT –GOVERNING BODY-APPROVAL OF MINUTES
Chairman John Turpin entertained a motion to approve or amend the
minutes of the October 20th –Conservation Tour, October 24th
– Joint Meeting Board of Education, and October 24th –regular
meeting.
Vice Chairman Inman moved to approve the
minutes of October 20th –Conservation Tour, October 24th –
Joint Meeting Board of Education, and October 24th –regular meeting.
PUBLIC COMMENTS
Mycleta Burwell
1100 Burwell Farm Road
Westfield, NC
27053
Re: Board
of Elections
(Election Board Members Velmalene Leake and Richard
Rutledge was also in attendance)
Ms.
Burwell noted the following issues regarding the need for the Elections
Department to be moved to front offices in the lower part of the Government
Center:
·
Handicapped accessible doors
·
One stop voters (last general
election – 1756 one stop voters)
·
2006 major election
·
New voting equipment
·
Storage for new voting equipment
·
Public convenience
Ms.
Burwell requested that the Board consider the move not for the Election Board,
not for the Election Department, but for the public.
GENERAL GOVERNMENT- STOKES COUNTY AGING PLANNING
COMMITTEE-UPDATE
Mr. Lou Charland, Chairman-Stokes County Aging
Planning Committee presented an update regarding the Stokes County Aging
Planning Committee.
Mr.
Charland discussed the following:
·
Committee
meets quarterly
·
Allocates
block grant funding
·
Representation
from all parts of the county
·
Importance
and need for volunteers
·
Need for
medical transportation for Veterans
·
Additional
funding could expand meals on wheels program
Mr.
Charland concluded with an update on the proposed King Senior Center. Mr. Charland stated that volunteers would do
most of the renovations free of charge and requested any additional funding
available from the Board for the proposed Center.
County
Manager Rick Morris noted that the County had allocated $10,000 to the proposed
Center.
GENERAL
GOVERNMENT – E911 - BUDGET ORDINANCE AMENDMENT #29
Finance Director Julia Edwards requested the approval of Budget
Ordinance Amendment #29, which is necessary to amend the E911 Fund to
appropriate funds to install four (4) trunks/circuits for the King Police
Office for E911 backup services. The appropriations are to be changed as
follows:
|
Account Number |
|
EXPENDITURES |
|
Decrease |
|
Increase |
|
|
|
E911
|
|
|
|
|
|
200.4325.320 |
|
Telephone
|
|
|
|
$7,870.00 |
|
200.4325.440 |
|
Miscellaneous
|
|
|
|
$2,825.00 |
|
|
|
|
|
|
$10,695.00 |
|
Account Number |
|
REVENUES |
|
Decrease |
|
Increase |
|
200.3839.000 |
|
Miscellaneous Revenue
|
|
|
|
$10,695.00 |
|
|
|
|
|
|
|
$10,695.00 |
Finance Director Edwards noted that the following justification of the
budget ordinance amendment for fiscal year 2005-06:
·
The E911 tariff did not allow for the backup service to be
covered. Therefore, we are responsible
for the cost. At the time of budget, we
were not aware that this was not covered.
Chairman John Turpin entertained a motion to approve Budget Ordinance
Amendment #29.
Commissioner McHugh moved to approve Budget Ordinance Amendment #29.
Commissioner Joe Turpin seconded and the motion carried unanimously.
GENERAL
GOVERNMENT – PUBLIC BUILDINGS/EMERGENCY MEDICAL SERVICES - BUDGET ORDINANCE
AMENDMENT #30
Finance Director Julia Edwards requested the approval of Budget
Ordinance Amendment #30, which is necessary to amend the General Fund to
un-appropriate funds for an ambulance and third floor renovations. The appropriations are to be changed as
follows:
|
Account Number |
|
EXPENDITURES |
|
Decrease |
|
Increase |
|
|
|
Public
Buildings
|
|
|
|
|
|
100.4190.590 |
|
Improvements
|
|
$100,000.00 |
|
|
|
|
|
Emergency
Medical Services
|
|
|
|
|
|
100.4370.510 |
|
Equipment
|
|
$105,000.00 |
|
|
|
|
|
|
|
$205,000.00 |
|
|
|
Account Number |
|
REVENUES |
|
Decrease |
|
Increase |
|
100.3327.100 |
|
Hold Harmless
|
|
$100,000.00 |
|
|
|
100.3920.911 |
|
Proceeds from Financing
|
|
$105,000.00 |
|
|
|
|
|
|
|
$205,000.00 |
|
|
Finance Director Edwards noted that the following justification of the
budget ordinance amendment for fiscal year 2005-06:
·
Action taken by the Board of county Commissioners on October 23, 2005
Chairman John Turpin entertained a motion to approve Budget Ordinance
Amendment #30.
Commissioner McHugh moved to not approve Budget Ordinance Amendment #30
until at least the Board receives the proposed move plan from the County
Manager, it is imperative that the Elections Department is moved.
Motion died for lack of a second.
Vice Chairman Inman moved to approve Budget Ordinance Amendment
#30.
Commissioner Joe Turpin seconded the motion.
Commissioner Walker reiterated the need for the move for the Elections
Department and verified that after receiving the proposed move plan, if a move
was approved, funding could be reallocated.
County Manager Morris noted funding could be reallocated by a budget
amendment and that the proposed move plan
would be provided to the Board at the November 28th
meeting.
The motion carried (4-1) with Commissioner McHugh voting against the
motion.
GENERAL
GOVERNMENT – DISTRICT RESOURCE CENTER - BUDGET ORDINANCE AMENDMENT #31
Finance Director Julia Edwards requested the approval of Budget
Ordinance Amendment #31, which is necessary to amend the General Fund to
transfer funds for additional Criminal Justice Partnership Grant for the
District Resource Center. The appropriations
are to be changed as follows:
|
Account Number |
|
EXPENDITURES |
|
Decrease |
|
Increase |
|
|
|
District Resource Center
|
|
|
|
|
|
100.4321.020 |
|
Salaries & Wages- Part Time
|
|
|
|
$3,906.00 |
|
|
|
|
|
|
$3,906.00 |
|
Account Number |
|
REVENUES |
|
Decrease |
|
Increase |
|
100.3301.363 |
|
Criminal Justice Partnership Grant
|
|
|
|
$3,906.00 |
|
|
|
|
|
|
$3,906.00 |
Finance Director Edwards noted that the following justification of the
budget ordinance amendment for fiscal year 2005-06:
·
State notified the County of the authorized funding on September 20,
2005.
District Resource Director Tony Hill stated that funding would be used
for part time salaries, this would increase the supervisory man-hours, which
would allow for more community projects.
Chairman John Turpin entertained a motion to approve Budget Ordinance
Amendment #31.
Commissioner Joe Turpin moved to approve Budget Ordinance Amendment
#31.
Commissioner McHugh seconded and the motion carried unanimously.
GENERAL
GOVERNMENT – SOLID WASTE - BUDGET ORDINANCE AMENDMENT #32
Finance Director Julia Edwards requested the approval of Budget
Ordinance Amendment #32, which is necessary to amend the General Fund to
transfer funds for (8) instead of seven (7) green boxes. The appropriations are to be changed as
follows :
|
Account Number |
|
EXPENDITURES |
|
Decrease |
|
Increase |
|
|
|
Solid Waste
|
|
|
|
|
|
100.4720.290 |
|
Miscellaneous
|
|
$440.00 |
|
|
|
100.4720.511 |
|
Equipment- Non Capitalized |
|
|
|
$440.00 |
|
|
|
|
|
$440.00 |
|
$440.00 |
Finance Director Edwards noted that the following justification of the
budget ordinance amendment for fiscal year 2005-06:
·
Eight (8) green boxes are a load per Jay Kinney, Public Works Director.
reduced.
Public Works Director Jay Kinney requested the additional green box due
to shipping is $100 for a load of eight.
Director Kinney also stated there was only $440 needed which could be
transferred from the Solid Waste’s miscellaneous line item.
Chairman John Turpin entertained a motion to approve Budget Ordinance
Amendment #32.
Commissioner McHugh moved to approve Budget Ordinance Amendment #32.
Commissioner Joe Turpin seconded and the motion carried unanimously.
Public Works Director Kinney stated the asphalt repairs at the Pinnacle
Site was completed.
GENERAL
GOVERNMENT – LEGAL/DSS - BUDGET ORDINANCE AMENDMENT #33
Finance Director Julia Edwards requested the approval of Budget
Ordinance Amendment #33, which is necessary to amend the General Fund to
transfer and appropriate funds for Social Services attorneys. The appropriations are to be changed as
follows:
|
Account Number |
|
EXPENDITURES |
|
Decrease |
|
Increase |
|
|
|
Legal
|
|
|
|
|
|
100.4150.180 |
|
Professional Services
|
|
$30,000.00 |
|
|
|
|
|
Social
Services
|
|
|
|
|
|
100.5310.188 |
|
Prof. Services-Attorney Fees
|
|
|
|
$40,320.00 |
|
|
|
|
$30,000.00 |
|
$40,320.00 |
|
Account Number |
|
REVENUES |
|
Decrease |
|
Increase |
|
|
|
General Fund
|
|
|
|
|
|
100.3301.202 |
|
DSS-County-Federal
|
|
|
|
$6,660.00 |
|
100.3301.203 |
|
DSS-County-State
|
|
|
|
$3,660.00 |
|
|
|
|
|
|
|
$10,320.00 |
Finance Director Edwards noted that the following justification of the
budget ordinance amendment for fiscal year 2005-06:
·
Funds were appropriated in the Legal Budget for Social Services’
Attorney Fees. The County will be
contracting for these services for the remainder of the fiscal year.
Chairman John Turpin entertained a motion to approve Budget Ordinance
Amendment #33.
Vice Chairman Inman moved to approve Budget Ordinance Amendment #33.
Commissioner Joe Turpin seconded and the motion carried unanimously.
GENERAL GOVERNMENT –
PLANNING BOARD - APPOINTMENT
Chairman John Turpin presented the name of John W. Pearman, Jr. for
nomination to the Planning Board (Quaker Gap).
(Planning Director David Sudderth had submitted the recommendation)
Vice Chairman Inman presented the name of Billy Sisk for nomination to
the Planning Board (Quaker Gap).
Vice Chairman Inman nominated Billy Sisk to serve on the Planning Board
(Quaker Gap).
Commissioner McHugh nominated John W. Pearman, Jr. to serve on the
Planning Board (Quaker Gap). Mr.
Pearman and Mr. Sisk can be considered at the November 28th meeting.
GENERAL GOVERNMENT –
STOKES COUNTY FIRE COMMISSION – APPOINTMENT
Chairman John Turpin reported that the Fire Commission did not have a
quorum at their last meeting and will submit a nomination at the December
meeting.
GENERAL
GOVERNMENT – GOVERNING BODY – ABANDONMENT OF A PORTION OF SR#1509- JOHN TUCKER
ROAD
Chairman John Turpin presented written response from Mr. Bobby E.
Bennett, Jr. and Ms. Myra Bennett that stated that they do not desire the
abandonment of a portion of SR #1509-John Tucker Road from the Secondary Road
System.
Chairman John Turpin entertained a motion to approve or deny the request
for abandonment of a portion of SR #1509 – John Tucker Road as requested from
NCDOT.
Vice Chairman Inman moved to not abandon the portion of SR#1509-John
Tucker Road from the North Carolina Secondary Road System.
Commissioner McHugh seconded and the motion carried unanimously.
GENERAL
GOVERNMENT – ADMINISTRATION – PROPOSED RESOLUTION TO AUTHORIZE THE SALE BY
UPSET BID PROCEDURE OF MODULAR UNITS –OLD PRISON CAMP
County Manager Rick Morris presented the following proposed
Resolution for the Board’s approval to authorize the sale by the upset bid
procedure for two (2) unused modular units at the Prison Camp as requested by
the Board at the October 28th meeting:
Resolution
authorizing sale by upset bid procedure
(N.C.G.S. 153A-176 & N.C.G.S. 160A-266; 269)
WHEREAS, The County owns two old mobile units located at 1075
Dodgetown Road, know as the old Department of Corrections Facility, are of no
value to the County, and have become surplus and;
WHEREAS, North Carolina General Statute, 153A-176, 160A-266 and 160A-269
permits the County to sell such property by upset bids, upon authorization by
the Board of Commissioners at a regular meeting; and
WHEREAS, the Board of Commissioners is convened in a regular
meeting;
THEREFORE,
THE BOARD OF COMMISSIONERS OF STOKES COUNTY RESOLVES THAT:
- The Board of Commissioners authorizes the
Support Services Supervisor to proceed with selling the following items of
surplus property via the upset bid procedure as stated in North Carolina
General Statute 160A-269:
24’x
82’ Modular Double Wide
12’x
60’ Single Wide
Adopted this the 14th day
of November 2005.
__________________________ ________________________
Clerk to the Board Chairman
County Manager Morris noted that the units were of no use
to the County and were deteriorating.
Commissioner McHugh moved to approve the Resolution
authorizing sale by upset Bid procedure (NCGS 153A-176 & NCGS 160A-266:
269).
Commissioner Joe Turpin seconded the motion.
The Board discussed whether the buyer would be responsible
for repairs if fencing around the units had to be taken down.
County Manager Morris stated the buyer would be responsible
for repairs to fencing and cleaning up any left over debris
and that Public Works might be able to assist in those
repairs.
The motion was unanimous.
GENERAL GOVERNMENT – ADMINISTRATION – NCDOT GRANT- PROPOSED
GARAGE
County
Manager Rick Morris presented the following update regarding the proposed
garage-NCDOT Grant:
·
Architect preparing the site plan
·
Sampling for rock at the proposed
site revealed a small amount of rock
Manager
Morris concluded that the site plan would be presented to the Board when
completed.
GENERAL GOVERNMENT –
ADMINISTRATION – PROPOSED WALNUT COVE LIBRARY EXPANSION
County Manager Rick Morris stated that information received from the
Bank this week indicates that the County would have to secure the loan due to
owning the building.
Manager Morris recommended that the County insist on having the pledges
in writing and a schedule of delivery of those pledges to match the revenue for
each budget year.
A meeting with the Walnut Cove Library Board is scheduled for next
week.
GENERAL GOVERNMENT –
ADMINISTRATION – PROPOSED LEASE AGREEMENT – MENTAL HEALTH
County Manager
Rick Morris informed the Board that both Triumph and Daymark were interested in
leasing space from the County at the Community Services Building.
No definite
space requests have been received from the either company.
Vice Chairman
Inman (CenterPoint –Board of Director-Member) requested that Board members
provide him with any issues relating to the delivery or lack of mental health
services in County in order for him to report those issues to the CenterPoint
Board at their next meeting.
Chairman John
Turpin stated that a meeting had been held with Ms. Betty
Taylor-CEO-CenterPoint and representatives from Daymark last week after a
request from the Sheriff’s Department was refused by a Daymark employee who as
on call but was going to a basketball game.
GENERAL GOVENRMENT–GOVERNING BODY
–PROPOSED C&D LANDFILL
County Manager
Rick Morris reported to the Board that Planning Director David Sudderth had put
the Planning Broad on notice for a possible special meeting on 12-29-05 regarding
the proposed C&D Landfill in Forsyth County.
Manager Morris
noted additional information would be available at the Planning Meeting
(December 6th) at which time the
Board could
consider approval for the special meeting on the 29th (funding was
not allocated in the fiscal year 05/06 budget for a December meeting).
Manager Morris
also stated that Public Works Director Jay Kinney and himself would be putting
together a pros and cons
list as far as
Stokes County is concerned in regards to the proposed C&D Landfill.
Commissioner
Joe Turpin stated that he had received a call today opposing the proposed
C&D Landfill.
Commissioner
Joe Turpin stated to the caller that there is absolutely nothing this Board can
do to prevent this landfill in Forsyth County.
CLOSED SESSION
Chairman John Turpin moved to enter into closed session to consult with
an with an Attorney employed or retained by the Public Body in Order to
preserve the attorney-client privilege between the Attorney and the Public
Body, which privilege is hereby acknowledged, and to consider and give
instructions to an attorney concerning the handing or settlement of a claim
judicial action, mediation, arbitration, or administrative procedure G.S.
143-318.11(3).
Vice Chairman Inman moved to enter into closed session to consult with
an Attorney employed or retained by the Public Body in Order to preserve the
attorney-client privilege between the Attorney and the Public Body, which
privilege is hereby
acknowledged, and to consider and give instructions to an attorney
concerning the handing or settlement of a claim judicial action, mediation,
arbitration, or administrative procedure G.S. 143-318.11(3).
Commissioner Joe Turpin seconded and the motion carried unanimously.
The
Board re-entered the regular session of the November 14th meeting.
Chairman
John Turpin informed those in attendance, there was no action to be taken
regarding the closed session.
There being no further
business to come before the Board, Chairman John Turpin entertained a motion to
adjourn the meeting.
Vice Chairman Inman moved
to adjourn the meeting.
Commissioner Joe Turpin
seconded and the motion carried unanimously.
_________________________
_____________________________
Darlene M. Bullins
John M. Turpin
Clerk to the Board Chairman
