STATE OF NORTH CAROLINA ) OFFICE OF THE COMMISSIONERS

) STOKES COUNTY GOVERNMENT

COUNTY OF STOKES ) DANBURY, NORTH CAROLINA

) OCTOBER 24, 2005

 

 

The Board of Commissioners of the County of Stokes, State of North Carolina, met for a joint meeting with the Stokes County Board of Education at the Chambers of the Board of Education on Monday, October 24, 2005, at 4:00 pm with the following members present:

 

Board of Commissioners:

Chairman John Turpin

Vice-Chairman Leon Inman

Commissioner Sandy McHugh

Commissioner Joe Turpin

Commissioner Jimmy Walker

 

Board of Education:

Chairperson Ty E. Boles

Vice Chairperson Ernest T. Lankford

Member Sonya M. Cox

Member Terri C. Fowler

Member Steve D. Shelton

 

Other Stokes County Personnel in Attendance:

County Manager Richard Morris

Clerk to the Board Darlene Bullins

GIS/Mapping Administrator Jake Oakley

 

Other Stokes School Administration Personnel in Attendance:

Dr. Larry W. Cartner Superintendent

Debbie K. Merritt Assistant Superintendent

Administrative Assistant Ann Robertson

 

Operations Research/Education Lab (OR/Ed.Lab)

North Carolina Sate University

Mr. Jeff Tsal

Mr. Laureano Rangle

Mr. Dean Grantham

Dr. Larry Cartner, Superintendent, delivered the invocation.

 

PLEDGE OF ALLEGIANCE

 

Chairperson Ty Boles opened the meeting by inviting the citizens in attendance to join both Boards with the Pledge of Allegiance.

 

Operations Research and Education Labs (OR/Ed.Lab) PowerPoint Presentation

 

Operations Research and Education Labs (OR/Ed.Lab) presented the Stokes County Board of Commissioners and the Stokes County Board of Education with the Integrated Planning for School and Community (IPSAC) demographic study.

 

The IPSAC report which is a mathematical model for forecasting school enrollment and determining the optimal locations for new schools and attendance boundaries.

 

Representatives from OR/Ed.Lab discussed the following:

 

         Forecasting

         Historical Data

         Stokes County Births History

         Stokes County Schools Enrollment History

         Optimal Weighting

         4,3,2,1 Weighting

         1,1,1,1 Weighting

         Planning Segment Analysis

         Planning Segments

         Land Use Studies

         Community Interviews

         GIS Data Analysis

         GIS Analysis Student Generating Ratio

         Allocation of Gains for Elementary Schools

         Articulate Growth Potential In Terms of School Attendances

         Stokes Population and Growth

         Stokes County Employment

         Factors Encouraging Growth

         Growth Constraints

         Infrastructure Transportation

         Infrastructure Water/Sewer

         Non- Residential Development

         Residential Development

 

         School Enrollment Forecasts

         System Out-of-Capacity Chart

         2005-06 School Building Occupancy

         Location Optimization/Attendance Boundaries Optimization

         Minimization of transportation cost

         Constraints

         Optimization algorithm

         2005/06 Current Elementary, Middle, High School Boundaries

         Segment Level Scenario Building

 

 

Board members were provided with the following scenarios:

 

         Stokes County School System 2006/07

High School Scenario 1

Optimization of Boundaries for High School

Minimizing distance traveled

No occupancy restrictions

System wide

Student Statistics included for Middle/High Schools

         Stokes County School System 2006/07

High School Scenario 2

Optimization of Boundaries for High School

Minimizing distance traveled

Balancing Occupancy 83%

Student Statistics included for Middle/High Schools

         Stokes County School System 2006/07

High School Scenario 3

Optimization of Boundaries for High School

Minimizing distance traveled

Current Boundaries North Stokes High School

Student Statistics included for Middle/High Schools

         Observations:

         Reduction in distance traveled by high school students at the

expense of increased middle school student travel distance

         System wide high school redistricting will have the most impacts

to South and West High Schools

         High School redistricting to equalize occupancy will negatively

impact middle school occupancy balance

         Not possible to redistrict to benefit high and middle schools while maintaining clean feeder pattern

         Stokes County School System 2006/07

Middle School Scenario

Optimization of Boundaries for Middle and Elementary Schools

Minimizing distance traveled

No Occupancy Restrictions

System wide

Current Boundaries North Stokes High School

Student Statistics included for Middle/Elementary Scenario

         Observations

         Reduced distance for all levels

         Maintained clean feeder patterns

         Improved out of capacity and under utilizations for

Elementary and Middle Schools Levels

         Balanced occupancy among Elementary Schools at West

district but does not solve out of capacity problem for these schools

         Requires only slight changes in current boundaries

         Short term solution, need a new elementary school

         Stokes County School System 2006/07

Elementary School Scenario

Optimization of Boundaries for Elementary Schools in West Stokes

and South Stokes Districts.

Occupancy 89%

Student Statistics included for Elementary Schools

         Conclusions

         Need for a new elementary school King area would equalize occupancy versus transportation dilemma

         Redraw some school boundary lines

         Potential growth in Stokes County

         Modern growth in Stokes County in next five years

 

The Board will receive a copy of the PowerPoint presentation, which will also be retained by the Clerk to the Board

 

The Board of Commissioners discussed the following issues:

 

         New elementary school in King area does not solve overcrowding in the elementary schools on the northern side of the County

         Size of elementary school needed

         Middle school statistics

         Need to see a scenario with new elementary school in King area and the effects on the other area elementary schools

         Maintaining clean feeder pattern

         Model for year round schools pertaining to the demographic study

         Redistrict certain areas in the county

 

Dr. Larry Cartner expressed his appreciation for the joint meeting and noted the following:

 

 

         Information given third party objective view

         Resources for maximizing school occupancy local government

         Resources for redistricting and transportation local government

         Challenges as both Boards move forward

         Develop a timetable for action and remain true to it

         Recognize the issues regarding funding and address those with integrity and an eye for the future

         Realize the further away we move from these options, the greater the initial cost

 

 

Chairman John Turpin entertained a motion to adjourn the meeting for the Stokes County Board of Commissioners.

 

Vice Chairman Inman moved to adjourn the meeting for the Stokes County Board of Commissioners.

 

Commissioner McHugh seconded and the motion carried unanimously.

 

 

_________________________ _____________________________

Darlene M. Bullins John M. Turpin

Clerk to the Board Chairman