STATE OF NORTH CAROLINA                               )                    OFFICE OF THE COMMISSIONERS

                                                                                    )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                              )                    DANBURY, NORTH CAROLINA

                                                                                    )                    SEPTEMBER 26, 2005

 

 

 

The Board of Commissioners of the County of Stokes, State of North Carolina, met for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan Memorial Building (Administrative Building) located in Danbury, North Carolina on

Monday, September 26, 2005 at 7:00 pm with the following members present:

 

                                                Chairman John Turpin

                                                                Vice-Chairman Leon Inman

Commissioner Sandy McHugh

Commissioner Joe Turpin

                                                                Commissioner Jimmy Walker

 

                                                                County Personnel in Attendance:

County Manager Richard Morris

County Attorney Jonathan Jordan

                                                                Clerk to the Board Darlene Bullins

                                                                Finance Director Julia Edwards

                                                                EMS Director Monty Stevens

Tax Administrator Wren Carmichael

DSS Director Jan Spencer

Support Services Supervisor Danny Stovall

Public Works Director Jay Kinney

                                                               

 

Chairman John Turpin called the meeting to order.

               

Vice Chairman Inman delivered the invocation.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

Chairman John Turpin opened the meeting by inviting the citizens in attendance to join the Board with the Pledge of Allegiance.

 

PUBLIC COMMENTS

 

Ron Carroll

PO Box 588

King, NC  27021

RE: Nepotism Resolution

 

Mr. Carroll presented Board members with a copy of his statement concerning the Nepotism Resolution.  Mr. Carroll commented on questioning commissioners with the phrase, “in a committed relationship with”, responses from three commissioners from the five-word question: “Does this include same sex?”, and his comments concerning the Resolution.

(a copy of Mr. Carroll’s statement will be retained by the Clerk to the Board).

 

James L. Wentz

1050 Sapp Drive

Walnut Cove, NC  27052

Re:  Events

 

Mr. Wentz spoke concerning the bankruptcy in the country, state, and county; urged to cut down the size of county government; questioned the U.S. Flag; suggested returning departments such as DSS back to the churches; urged to let the Sheriff be in complete control; and let the Bible be the only code.

 

Jan Spencer

PO Box 30

Danbury, NC  27016

RE:  Longevity Plan 

 

Ms. Spencer spoke on behalf of the DSS employees. Ms. Spencer commented on the longevity plan, which is to be on tonight’s agenda and encouraged Commissioners to recognize those 15+ year employees by adopting the proposed longevity plan.

 

GENERAL GOVERNMENT –GOVERNING BODY-APPROVAL OF MINUTES

 

Chairman John Turpin entertained a motion to approve or amend the minutes of the September 12th meeting.

 

Vice Chairman Inman moved to approve the minutes of September 12th. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – EMS – DEDICATION – HONORING RETIREE – SERVICE RESOLUTION

 

Chairman John Turpin entertained a motion to approve the following proposed Resolution Honoring Stokes County Retiree, Sherrill G. Kiser, who retired September 1, 2005 with (30) thirty years service:

 

STOKES COUNTY

RESOLUTION

 

HONORING STOKES COUNTY

RETIREE SHERRILL G. KISER

 

WHEREAS, Sherrill G. Kiser has served Stokes County as a valuable employee for thirty years; and

 

WHEREAS, these years of service were marked by exemplary dedication to the best interests of the County as he worked constantly for the betterment of Stokes County, and

 

WHEREAS, the County has benefited greatly because of his work; and

 

WHEREAS, through the performance of his duties and responsibilities as a

Stokes County Employee, he strived to provide outstanding service to Stokes County citizens; and

 

WHEREAS, he earned the admiration and high regard of those with whom he came into contact and the respect of his fellow employees; and

                                             

NOW, THEREFORE, BE IT RESOLVED that Stokes County Board of Commissioners on behalf of the citizens of Stokes County do hereby express our sincere appreciation and gratitude to Sherrill G. Kiser for his distinguished service to Stokes County.

 

Adopted this 26th day of September 2005.

 

 

 

                                                                        ____________________________

                                                                        John M. Turpin

                                                                        Chairman

 

 

____________________________

Darlene M. Bullins

Clerk to the Board

               

 

Commissioner McHugh moved to approve the Resolution Honoring Stokes County Retiree- Sherrill G. Kiser.  Commissioner Joe Turpin seconded and the motion carried unanimously.

 

Emergency Management Director Monty Stevens commended Mr. Kiser for his hard work and dedication given to Stokes County EMS and Stokes County citizens.

 

Chairman John Turpin presented the framed Resolution to Mr. Kiser and expressed the Board’s appreciation for his thirty years of committed dedication to Stokes County.

 

GENERAL GOVERNMENT – EMERGENCY MANAGEMENT DEPLOYMENT UPDATE – MISSISSIPPI

 

Emergency Management Director Monty Stevens presented a slide presentation regarding the recent devastation in Mississippi from Hurricane Katrina.  Director Stevens was deployed to Mississippi to assist in the recovery efforts in George County.

 

GENERAL GOVERNMENT – NATURAL RESOURCES – BIG SWEEP 2005- PROPOSED RESOLUTION

 

Clerk to the Board Darlene Bullins informed Chairman John Turpin that Soil Conservationist Sarah Durham was unable to attend the meeting due to sickness.

 

Chairman John Turpin entertained a motion to approve the following proposed Resolution Declaring October 1, 2005 as Stokes County NC Big Sweep 2005 Day:

 

A RESOLUTION OF BOARD OF COMMISSIONERS

OF STOKES COUNTY

DECLARING OCTOBER 1, 2005 AS

STOKES COUNTY N.C.  BIG SWEEP 2005 DAY

 

WHEREAS, water is basic and essential need for all life; and,

 

WHEREAS, Stokes County is rich in natural resources and beauty, and

 

WHEREAS, trash fouls our waterways as well as our landscapes, and,

 

WHEREAS, every citizen should contribute to keeping our environment

clean and healthy by working together to preserve clean water and the

natural beauty of our surroundings; and,

 

WHEREAS, N.C. Big Sweep is a statewide community effort to retrieve trash from North Carolina’s waterways and landscapes,

 

NOW, THEREFORE, BE IT REVOLVED, that the Board of Commissioners of the County of Stokes, do hereby declare OCTOBER 1, 2005 as STOKES COUNTY BIG SWEEP 2005 DAY, and does further hereby urge every citizen to do his or her part to restore the beauty and function of our streams by volunteering to participate in the N.C. BIG SWEEP event.

 

Adopted this 26th day of September, 2005

 

 

_______________________

                                                                                                                          John M. Turpin

          Chairman

 

ATTEST:

 

__________________________

Clerk of the Board

 

 

Commissioner Joe Turpin moved to approve the Resolution of the Board of Commissioners of Stokes County Declaring October 1, 2005 as Stokes County NC Big Sweep 2005 Day.  Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT- TAX ADMINISTRATION REPORT

 

Tax Administrator Wren Carmichael presented the following Real and Personal Property Tax Releases in the amount of $11,486.32:

 

·         Marlin Leasing                                   $104.61

·         Robert C Bradley                              $485.35

·         Terry Boger                                        $280.36

·         James S Scott                                $4,992.00

·         Wade Poston                                     $118.62

·         Rickie Smith Racing Inc              $1,958.24

·         Pro Rehab Construction Inc          $751.52

·         C W’s Driving Range                           $7.03

·         John T Simmons                                 $16.91

·         Kenneth Sapp                                      $64.18

·         Mary Ellen Hill                                    $192.57

·         Clarence Kiger                   $264.62

·         Margaret Fain                             $2,250.31

 

Marlin Leasing

 

Tax Administrator Wren Carmichael recommended denying the request from Marlin Leasing due to receiving an amended tax return showing that this equipment is no longer located in Stokes County and it was listed in error. 

 

Administrator Carmichael noted that no date was listed on the amended tax return indicating when the equipment was moved out of Stokes County.   Marlin Leasing claimed the property was listed in error.

 

The Board discussed the issue of the property reported not being in Stokes County.

 

Chairman John Turpin entertained a motion to approve or deny the Real and Personal Property Tax Release Request from Marlin Leasing in the amount $104.61.

 

Vice Chairman Inman moved to approve the Real and Personal Property Tax Release Request from Marlin Leasing in the amount $104.61. 

 

Chairman John Turpin seconded the motion.  

 

The Board continued the discussion on the date the property was moved or sold out of Stokes County. 

 

Tax Administrator Carmichael reiterated that the date for the request was dated in September, no date was listed as to when the property was removed from Stokes County, and the amended tax return was filed after the filing deadline.

 

The motion failed (0-5) with Chairman John Turpin, Vice Chairman Inman, Commissioner McHugh, Commissioner Joe Turpin, and Commissioner Walker voting against the motion.

 

Chairman John Turpin stated to Tax Administrator Carmichael that the amount of $104.61 is due unless proof can be returned to the Board for further consideration.

 

Robert C. Bradley

 

Chairman John Turpin entertained a motion to approve or deny the Real and Personal Property Tax Release Request from Robert C. Bradley in the amount of $485.35.

 

Commissioner McHugh moved to approve the Real and Personal Property Tax Release from Robert C. Bradley. 

 

Chairman John Turpin seconded and the motion carried unanimously.

 

Terry Boger

 

Chairman John Turpin entertained a motion to approve or deny the Real and Personal Property Tax Release Request from Terry Boger in the amount of $280.36.

 

Vice Chairman Inman moved to approve the Real and Personal Property Tax Release from Terry Boger. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

James S. Scott

 

Tax Administrator Carmichael stated that 5.77 acres of this 7.23 acre tract in Forsyth County and is to be billed by Forsyth County per NCGS 105-301.  The remaining 1.58 acres  will be billed in Stokes County. Administrator Carmichael also presented information from Forsyth County GIS Manager Richard Davis and Stokes County GIS Administrator Jake

Oakley concerning the jurisdictional adjustments along the Stokes-Forsyth boundary.

 

The Board discussed the jurisdictional adjustments along the Stokes-Forsyth boundary pertaining to this particle.

 

Administrator Carmichael stated after reviewing the information from Forsyth GIS and Stokes GIS, his recommendation would be to release the request.

 

Chairman John Turpin entertained a motion to approve or deny the Real and Personal Property Tax Release Request from James S. Scott in the amount of $4,992.00.

 

Commissioner McHugh moved to approve the Real and Personal Property Tax Release from James S Scott.  Chairman John Turpin seconded and the motion carried unanimously.

 

Wade Poston

 

Chairman John Turpin entertained a motion to approve or deny the Real and Personal Property Tax Release Request from Wade Poston in the amount of $118.62.

 

Commissioner Joe Turpin moved to approve the Real and Personal Property Tax Release from Wade Poston.

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

Rickie Smith Racing Inc

 

Chairman John Turpin entertained a motion to approve or deny the Real and Personal Property Tax Release Request from Rickie Smith Racing Inc in the amount of $1,958.24.

 

Tax Administrator Carmichael stated that the equipment was listed in error by Accountant Barry Amburn, all assets were sold to various racing teams out of the county in the year 2004 and that this error was reported to the Tax Department in time.

 

Commissioner McHugh moved to approve the Real and Personal Property Tax Release from Rickie Smith Racing Inc. 

 

Commissioner Joe Turpin seconded and the motion  carried unanimously.

 

Pro Rehab Construction Inc

 

Chairman John Turpin entertained a motion to approve or deny the Real and Personal Property Tax Release Request from Pro Rehab Construction Inc in the amount of $751.52.

 

Commissioner Joe Turpin moved to approve the Real and Personal Property Tax Release from Pro Rehab Construction Inc. 

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

CW’s Driving Range

 

Chairman John Turpin entertained a motion to approve or deny the Real and Personal Property Tax Release Request from CW’s Driving Range in the amount of $7.03.

 

Commissioner McHugh moved to approve the Real and Personal Property Tax Release from CW’s Driving Range. 

 

Chairman John Turpin seconded and the motion carried unanimously.

 

John T. Simmons

 

Chairman John Turpin entertained a motion to approve or deny the Real and Personal Property Tax Release Request from John T. Simmons in the amount of $16.91.

 

Commissioner McHugh moved to approve the Real and Personal Property Tax Release from John T. Simmons. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

Kenneth Sapp

 

Chairman John Turpin entertained a motion to approve or deny the Real and Personal Property Tax Release Request from Kenneth Sapp in the amount of $64.18.

 

Commissioner McHugh moved to approve the Real and Personal Property Tax Release from Kenneth Sapp. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

Mary Ellen Hill

 

Chairman John Turpin entertained a motion to approve or deny the Real and Personal Property Tax Release Request from Mary Ellen Hill in the amount of $192.57.

 

Vice Chairman Inman moved to approve the Real and Personal Property Tax Release from Mary Ellen Hill.  Commissioner McHugh seconded and the motion carried unanimously.

 

Clarence Kiger

 

Chairman John Turpin entertained a motion to approve or deny the Real and Personal Property Tax Release Request from Clarence Kiger in the amount of $264.62.

 

Commissioner McHugh moved to approve the Real and Personal Property Tax Release from Clarence Kiger. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

Margaret Fain

 

Chairman John Turpin entertained a motion to approve or deny the Real and Personal Property Tax Release Request from Margaret Fain in the amount of $2,250.31.

 

Commissioner McHugh moved to approve the Real and Personal Property Tax Release from Margaret Fain. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

REFUNDS

 

Carolyn V. Cain and Billy Ray Cain

 

Tax Administrator Wren Carmichael requested the following Property Tax Refund Request:

           

·         Carolyn Vaughn Cain and Billy Ray Cain - $4.56

 

Chairman John Turpin entertained a motion to approve or deny the submitted Property Tax Refund in the amount of $4.56 for Carolyn Vaughn Cain and Billy Ray Cain.

 

Commissioner McHugh moved to approve the submitted Property Tax Refund in the amount of $4.56 for Carolyn Vaughn Cain and Billy Ray Cain. 

 

Commissioner Walker seconded and the motion carried unanimously.

 

Ann B. Adams

 

Tax Administrator Wren Carmichael requested the following Property Tax Refund Request:

           

·         Ann B. Adams - $169.19

 

Chairman John Turpin entertained a motion to approve or deny the submitted Property Tax Refund in the amount of $169.19 for Ann B. Adams.

 

Commissioner McHugh moved to approve the submitted Property Tax Refund in the amount of $169.19 for Ann B. Adams. 

 

Chairman John Turpin seconded and the motion carried unanimously.

 

William H. Brown and Annie F Brown

 

Tax Administrator Wren Carmichael requested the following Property Tax Refund Request:

           

·         William H. Brown and Annie F. Brown - $254.87

 

Chairman John Turpin entertained a motion to approve or deny the submitted Property Tax Refund in the amount of $254.87 for William H. Brown and Annie F. Brown.

 

Commissioner Joe Turpin moved to approve the submitted Property Tax Refund in the amount of $254.87 for William H and Annie F Brown. 

 

Commissioner McHugh seconded and the motion carried unanimously.

 

Asgard Mission – James L Wentz

 

Tax Administrator Wren Carmichael presented the following Motor Vehicle Refund Request:

           

·         Asgard Mission – James L. Wentz - $26.67

 

Tax Administrator Carmichael recommended not to approve the motor vehicle request in the amount of $26.67 from James L. Wentz.

 

Tax Administrator Carmichael stated that the tax bill is for a 1994 Dodge Ram truck valued at $1,740.  Mr. Wentz has applied for the motor vehicle exemption due to religious use. 

 

After reviewing the application, the Tax Office has denied his application due to not meeting the requirements of NCGS 105-278.3.  

 

Administrator Carmichael stated that the NC Machinery Act states that anything exempt for religious purposes must be used

“wholly and exclusively” for religious purposes.

 

County Attorney Jonathan Jordan presented the Board with information concerning The Asgard Mission –Corporation Sole.

 

Attorney Jordan stated the following regarding the Asgard Mission:

 

·         Corporation Sole is permitted by 17 states in the U.S.

·         One person corporation

·         Used for limited purpose of a religious leader of a bona fide religion

using it to create a continuation of the ownership of the property

·         Press Release from the Department of Justice in January 2005-

a federal court barred a NC man using a corporation sole as a

way to avoid paying taxes

·         IRS also recognizes this to be one of the top twelve tax scams

 

Mr. Wentz stated that the vehicle was used 98% of time for mission work- visiting homebound individuals with 2% being going to grocery store for personal use.   Mr. Wentz stated that the vehicle is exempt from taxation based on being registered as tax-exempt and non-profit with the Secretary of State of Nevada.

 

Commissioner Walker questioned Attorney Jordan if Mr. Wentz qualified in his opinion as a religious organization. 

 

Attorney Jordan responded “Not as I am aware of ”.

 

Commissioner Walker also inquired if North Carolina was of the 17 states that permitted the Corporation Sole. 

 

Attorney Jordan stated that you could not create a Corporation Sole in North Carolina, but Mr. Wentz could file a foreign corporation paper with the NC Secretary of State and could be recognized as an entity  but not necessarily for the

tax purposes that he is requesting.

 

Chairman John Turpin entertained a motion regarding the submitted Motor Vehicle Refund in the amount of $26.67 for Asgard Mission – James L. Wentz. 

 

Tax Administrator reiterated that approving this request would set a precedent, other religious leaders within the county had made the same request and had been denied.

 

Chairman John Turpin moved to deny the submitted Motor Vehicle Refund in the amount of $26.67 for Asgard Mission – James L. Wentz. 

 

Commissioner McHugh seconded and the motion carried (4-1) with Chairman John Turpin voting against the motion.

 

Tax Administrator Wren Carmichael presented the following Motor Vehicle Refund:

           

·         Garry Lynwood Hole 

 

Tax Administrator Carmichael recommended denying the request from Mr. Hole.

 

The tax bill is for a 1991 Chevrolet Corvette valued at $7,000.  Mr. Hole sent in an appeal to reduce the value due to the mileage of 100,000, but did not included any amount for the value to be reduced to. 

 

The NADA value is $10,825, therefore, no adjustment was made.

 

Administrator Carmichael also noted that Mr. Hole refused to bring the vehicle to the Tax Department for assessment.

 

The Board discussed the valued assessed by the County versus the value assessed by NADA.

 

Commissioner Joe Turpin moved to uphold the County value of the 1991 Chevrolet Corvette in the amount of $7,000. Vice

 

Chairman Inman seconded and the motion unanimously.

 

Tax Administrator Carmichael also spoke to the Board concerning the amount of postage and supplies being used by his department in the collection of delinquent EMS accounts.

 

Administrator Carmichael also requested the need of an additional printer for the Tax Department.

 

Chairman John Turpin requested Administrator Carmichael to return to the Board in writing a request for the printer and the additional amount of postage if needed for the next meeting.  EMS Director Monty Stevens stated that he thought the postage was being billed to EMS and that EMS supplies were being used for correspondence and that he would investigate further into the situation.

 

GENERAL GOVERNMENT – GOVERNING BODY – PROPOSED COUNTY SURPLUS SALE

 

Support Services Supervisor Danny Stovall presented the following Resolution which list items to be declared surplus and schedules the County Public Auction to be Saturday, October 22, 2005 at 10:00 am at the Government Center Complex:

 

 

RESOLUTION

 

STATE OF North Carolina

 

COUNTY OF STOKES

 

 

WHEREAS, the County of Stokes has accumulated an excessive amount of unusable property; and,

 

WHEREAS, it is in the best interest of the County of Stokes to dispose of this property by public auction; and,

 

WHEREAS, the items to be sold at public auction are listed below,

 

COUNTY VEHICLES:

 

Year

Make/Model

Serial Number

 

 

 

1978

Jeep Wagoneer

J8A15NN098205

1979

Ford Van

S21HHEC7587

1985

Chevrolet Impala

1G1BL6967FY167727

1988

Ford Crown Vic

2FABP72G3JX177495

1988

Chevrolet Caprice

1G1BL5167JA152166

1988

Chevrolet Caprice

1G1BL5168JA148482

1990

Mazda

JM3LV5232L0224286

1990

Chevrolet Caprice

1G1BL5476LA130604

1990

Ford Crown Vic

2FACP72G4LX139250

1990

Chevrolet Caprice

1G1BL5473LA130687

1990

Chevrolet Caprice

1G1BL5470LA130422

1993

Ford Crown Vic

2FACP71W89PX141016

1993

Ford Crown Vic

2FACP71W2PX141013

1993

Ford Crown Vic

2FACP71W6PX141015

1994

Ford Crown Vic

2FALP71W9RX143120

1994

Ford Crown Vic

2FALP71W5RX183484

1994

Ford Crown Vic

2FALP71W6RX143124

1994

Ford Crown Vic

2FALP71W0RX143118

1995

Ford Crown Vic

2FALP71W7SX160603

1996

Ford Crown Vic

2FALP71WXTX202327

 

 

 

 

 

 

OFFICE EQUIPMENT:

               

 

County

Serial

Description

ID Number

Number

 

 

 

 

 

 

Chair - Brown

610-4120

 

Chair - Brown

610-4047

 

Chair – Brown

610-4044

 

Chair – Brown

610-4244

 

Chair – Brown

610-4300

 

Chair – Brown

610-4226

 

Wood Desk

610-1160

 

Chair – Black

610-4017

 

Chair – Gray

 

 

Chairs - Burgundy

 

 

Chair – Tan

 

 

File Cabinet 2-drawer

 

 

Metal Desks

 

 

Brother Typewriter

 

 

Wood Desk Hutch

 

 

HP 920 Fax Machine

 

 

HP 1230 Fax Machine

 

 

Paper Shredder

 

 

Desk Chair

510-4106

 

Minolta RP 504 M Card Reader

480-4091

360336

Eyecom Aperture Card 6000

 

11261

Dictaphone Recording System

593-0022

916187

GE Camcorder

450-0001

6D3A01684

Mayline Light Table

 

 

Plan Holder Filing System 3000

 

 

Stacur 36"x48" Plat/Map Holder

 

 

Cal-Comp Drawing Digitizer

 

 

Masterfile Plan Holder

450-4158

 

5-Drawer Map Cabinet

 

 

Metal Box

 

 

Metal Storage Box

 

 

Upright Freezer

 

 

Chair - 3 Seat Lobby

 

 

Desk Extension w/Hutch

 

 

Chair – Black

 

 

Burle Time Lapse Video Recorder

 

20311102

Burle Pan-tilt Camera Control

 

1220

Quad Splitter for Video System

 

 

Clover Model Cm10D Camera

 

96070140E

Clover Model Cm10D Camera

 

96070219E

Clover Model Cm10D Camera

 

96070121E

Burle Camera Control Box

 

1258

Phillips Observation Monitor

 

14390677

Clover Video Monitor MM12B

 

96070180E

Clover Video Monitor MM12B

 

96070121E

Clover Video Monitor MM12B

 

96070188E

Burle TV Monitor Mod TC1910A

 

346329

Burle TV Monitor Mod TC1910A

 

346332

Burle TV Monitor Mod TC1910A

 

346334

Burle TV Monitor Mod TC1910A

 

346330

Burle TV Monitor Mod TC1910A

 

346331

Alexander Smart Battery Charger

 

607196

Residential Washing Machine

 

 

IBM Typewriter

 

1166958

Compu Add PC

510-1088

 

Compu Add Monitor

510-1091

 

Okidata Printer

510-1089

 

Compu Add Power Supply

 

6124HAY10138

Gateway P5-133 PC

138

5639767

Gateway P5-200 PC

137

5641147

Gateway P5-200 PC

988

9529700

Gateway P5-200 PC

593-6035

7851080

Compu Add 486 PC

610-1036

793176

Compu Add 486 PC

610-1305

793179

Compu Add 486 PC

 

793178

Compu Add 486 PC

610-1275

774102

Compu Add 486 PC

621-1020

650522

Compu Add P-133 PC

 

668869

Compu Add C466D PC

 

793176

Compu Add C466D PC

 

793179

Compu Add PC325

 

444462

Gateway P5-200 PC

 

786955

Gateway P5-200 PC

 

7975487

Gateway P5-200 PC

 

7975485

Gateway P5-200 PC

1359

7975498

Gateway P5-200 PC

1357

7975496

Gateway P5-200 PC

1354

7975493

Gateway P5-200 PC

 

7975496

Gateway P5-200 PC

 

7975498

Gateway P5-166 PC

571

7003920

Gateway P5-166 PC

668

6302949

Gateway P5-200 PC

 

7975491

Gateway P5-133 PC

590-2049

6090929

Gateway P5-233 PC

 

3500355

Gateway P5-200 PC

 

7975466

Gateway P5-200 PC

 

7975489

Gateway P5-200 PC

 

7975488

Gateway P5-200 PC

 

7975467

Gateway P5-166 PC

 

7202439

Gateway P5-166 PC

 

7202438

Gateway P5-200 PC

 

7975490

Gateway P5-200 PC

 

7975498

Gateway P5-200 PC

 

7975492

Gateway P5-200 PC

 

7975486

Gateway P5-100 PC

450-1102

4274743

PC Innovations

 

521961630046

Compudyne 486 PC

645-1058

A525182

Compudyne 486 PC

645-1057

A605434

Compaq Deskpro

 

V133FR4ZA090

Twin Head Laptop 486

495-4011

MO-A59142

Built in House PC

 

ISS100002

Dell 266 PC

1462

E99VO

Dell R450 PC

 

G52HT

Dell V400 PC

 

OA7HT

Dell T500 PC

 

BE0L4

Dell T500 PC

 

BE0N2

Dell T500 PC

 

BEOCU

Dell T500 PC

 

BEOD1

Dell T500 PC

 

BEOCX

Dell T500 PC

 

BEOFV

Dell T500 PC

 

BEOKQ

Dell T500 PC

 

BEOJ4

Dell T500 PC

 

BEOMZ

Dell T500 PC

 

BEOFZ

Okidata OL600E Printer

 

5080062450912150

Okidata OL600E Printer

 

06000249480727172JA

Okidata ML320 Printer

 

204771

Okidata 93

 

909C0144835

Okidata 321 Printer

 

208C0416158

Epson Photo 870 Printer

 

B67K0266298

IBM 4224 Printer

 

11-N2339

IBM 4224 Printer

 

11-M4376

IBM 4224 Printer

 

B5823

HP 3820 Printer

 

CN2991C059

HP Laserjet 6L Printer

 

USHB783006

HP Laserjet 1300 Printer

 

CNBB279654

HP Laserjet 3 Printer

495-4008

3103JG240G

HP Deskjet 600C Printer

 

US56K1I1DV

HP Deskjet 820CSE Printer

 

SG74M19275

HP Deskjet 600C Printer

 

US5701I1039

HP Deskjet 660C Printer

 

SG56S1J0Q7

HP Deskjet 540 Printer

 

SG53U1817K

HP Deskjet 540 Printer

 

US51G1G1XG

HP Deskjet 540 Printer

 

SG53U1812Q

HP Deskjet 500C Printer

540-1066

3225A20032

HP Deskjet 550C Printer

420-1023

SG3AK2719V

HP OfficeJet Printer

 

US861C302J

Compu Add Monitor

 

095T516192

Dell Monitor

 

7041699

Gateway Monitor

 

M154HA147378

Samtron Monitor

 

9228258687

Midwest Micro Monitor

 

62TTB0079458

Compu Add Monitor

 

9228258687

Vision Master Monitor

 

20017141

Vision Master Monitor

 

20017151

View Sonic Monitor

 

JY90525506

Compu Add Monitor

 

10907541

Vision Master Monitor

 

20017137

Vision Master Monitor

 

20017136

NEC Monitor

 

0496808AF

Dell Monitor

 

7041699

Dell Monitor

 

7041701

Dell Monitor

 

84779-A36K6

Gateway Monitor

 

7183266

Gateway Monitor

 

8186771

Gateway Monitor

 

150138171666

Gateway Monitor

 

7000386

Gateway Monitor

 

8231694

Gateway Monitor

 

8231701

Gateway Monitor

 

8231698

Gateway Monitor

 

M154HA14370

Link Terminal

 

150718

Link Terminal

610-1114

119844

Telex Terminal

 

49996

Telex Terminal

 

19186

Wyse Terminal

 

901001668

Memorex Terminal

 

4440-021288

Memorex Terminal

 

49996

Memorex Telex Monitor

 

9178502024

Xerox 6020 Typewriter

605-1006

03C-236730

Samsung TV/VCR Combo

 

SCBD104997

GBC Paper Punch

 

9802345

EyeCom Microfish Reader

 

11261

Sharp UX-106 Fax Machine

 

5710881X

IBM Selectric III Typewriter

 

 

APC Power Supply

 

B93111440412

APC Power Supply

 

FB111440412

Best UPS System

500-0065

MEL4K11978

Motorola Radio Equipment -Booth Mtn.

 

FB111440412

Assortment of Sharp Calculators

 

 

Assortment of Victor Calculators

 

 

 

 

 

NOW, THEREFORE BE IT RESOLVED that the Stokes County Board of Commissioners declares the above personal property as surplus and is to be sold at public auction.

 

AND, BE IT FURTHER RESOLVED that the Stokes County Board of Commissioners have approved October 22, 2005, at 10:00 a.m., at the Stokes County Governmental Complex in Danbury as the time and place of said public auction.

 

Adopted this the 26th day of September 2005.

 

____________________________

Chairman, Board of Commissioners

 

____________________________

Clerk to the Board

 

Mr. Stovall noted that auctioning companies within the County had been contacted with only Stokes Realty and Auction being able to conduct the public auction in October.

 

Chairman John Turpin entertained a motion to approve the submitted Resolution Declaring Surplus Property and setting the County Public Auction on October 22, 2005.

 

Commissioner McHugh moved to approve the submitted Resolution Declaring Surplus Property and setting the County Public Auction on October 22, 2005. 

 

Commissioner Joe Turpin seconded the motion. 

 

Vice Chairman Inman respectfully requested to be recused from the vote due to being an auctioneer for Stokes Realty

 

and Auction. 

 

Vice Chairman Inman also stated that he would not be participating in this Auction. 

 

Commissioner McHugh noted that the motion was only to declare the surplus property and schedule the date of the auction, which did not include voting on the auctioneer.

 

Vice Chairman Inman withdrew his request.

 

Commissioner Walker requested clarification from County Attorney Jordan concerning the motion declaring the items

surplus and not voting on the auctioneer. 

 

Attorney Jordan confirmed that the motion was only declaring the items surplus and not voting on the auctioneer.

 

The motion carried unanimously.

 

Support Services Supervisor Stovall presented Board members with a picture of an old safe located in the Old Courthouse currently occupied by the School System.

 

Mr. Stovall stated that he had just been made aware that Dr. Larry Cartner-Superintendent had requested that this safe be removed and had very little information concerning the safe.

 

The Board discussed the weight of the safe, historical value, location of the safe, adding this item to the surplus auction, and cost of moving the safe out of the building.

 

Chairman John Turpin requested additional information concerning the historic value of the safe and the cost of moving the safe be obtained and returned to the Board for further discussion at the next meeting.

 

GENERAL GOVERNMENT – LEGAL – PROPOSED REVISED COUNTY ATTORNEY CONTRACT

 

County Attorney Jonathan Jordan requested due to family circumstances that his current legal contract be amended in the following ways:

 

·         Extends current term to June 30, 2006

·         Contract effective November 1, 2005

·         No longer responsible for legal services for DSS and Child Support

·         Focus only on county issues

·         Reduce retainer hours to 45 hours from current 67 hours

·         Provide a rollover feature for unused hours

·         Proposed contract replaces the previous contract

 

Attorney Jordan noted that District Court Judge Mark Badgett approved the contract as to form and legal sufficiency.

 

County Manager Rick Morris presented information from DSS Director Jan Spencer which estimated the amount of county funding needed for a Contract DSS Attorney versus hiring a full time DSS Attorney.

 

The Board discussed the proposed contract submitted by Attorney Jordan- rollover 

 

Provision: hours left at the end of the fiscal year: billable hours; current hours being provided by Attorney Jordan for county use; current hours being provided by Attorney Jordan for DSS use; and legal services needed by DSS.

 

County Manager Morris noted the possibility of Attorney Jordan providing back up  for DSS.

 

DSS Director Spencer stated that the DSS was not opposed to having two Contract DSS attorneys –one for child welfare and one for foster care and had already received inquiries for contract work.

 

Chairman John Turpin entertained a motion regarding the proposed contract submitted by County Attorney Jordan.

 

Commissioner McHugh moved to approve the contract for legal services.

 

Commissioner Joe Turpin seconded the motion.  

 

The Board continued the discussion regarding the amended legal contract.

 

The motion carried (4-1) with Commissioner Walker voting against the motion.

 (a copy of the legal contract will be retained in the Clerk’s office)

 

GENERAL GOVERNMENT – SOLID WASTE COLLECTION - BUDGET ORDINANCE AMENDMENT #17

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #17, which is necessary to amend the General Fund to appropriate insurance claim funds for lightning damage to the scales at the Solid Waste Site on July 13, 2005.  The appropriations are to be changed as follows: 

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Solid Waste Collection

 

 

 

 

100.4720.350

 

Maint. & Repairs - Equipment

 

 

 

$2,562.00

 

 

 

 

 

 

 $2,562.00

 

This will result in a net decrease of $2,562.00 in the appropriations of the General Fund.

To provide the additional revenue for the above, the following revenues will be decreased.

 

 Account Number

 

REVENUES

 

Decrease

 

Increase

100.3839.850

 

Insurance Claims

 

 

 

$2,562.00

 

 

 

 

 

 

 $2,562.00

 

Finance Director Edwards noted that the following justification of the budget ordinance amendment for fiscal year 2005-06:

 

·         Insurance claim funds were received September 8, 2005.

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #17.

 

Commissioner Joe Turpin moved to approve Budget Ordinance Amendment #17.

 

Commissioner McHugh seconded and the motion carried unanimously.

               

GENERAL GOVERNMENT – SHERIFF’S DEPARTMENT- BUDGET ORDINANCE AMENDMENT #18

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #18, which is necessary to amend the General Fund to appropriate State Fines and Forfeitures Funds to purchase 100 community watch signs.  The appropriations are to be changed as follows: 

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Sheriff’s Department

 

 

 

 

100.4310.260

 

Departmental Supplies

 

 

 

$268.00

 

 

 

 

 

 

$268.00

 

 

 

 

 

 

 

 

This will result in a net decrease $268.00 in the appropriations of the General Fund. To provide the additional revenue for the above, the following revenues will be decreased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

 

 

GENERAL FUND

 

 

 

 

100.3301.413

 

State Fines & Forfeitures

 

 

 

$268.00

 

 

 

 

 

 

$268.00

 

Finance Director Edwards noted that the following justification of the budget ordinance amendment for fiscal year 2005-06:

 

·         Sheriff Mike Joyce requested on September 20, 2005 to use State Fines

and Forfeitures Funds received by his department to be used at his

discretion

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #18.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #18.

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – STOKES REYNOLDS MEMORIAL HOSPITAL –CONTINUED DISCUSSION – RE-WRAPPING OF PIPES – PROPOSED BIDS

 

Public Works Director Jay Kinney informed the Board that Mike Alley-Stokes Reynolds Memorial Hospital stated that Abatement Master Environmental who had presented a combination bid had not been contacted in the recent bid proposal.  According to the motion, if Abatement Master Environmental had not been contacted, all bids would be rejected and new bids obtained.

 

Abatement Master Environmental along with D. H. Griffin had both declined to submit a proposal on this Project.

 

Director Kinney submitted the following bids for the Board’s consideration:

 

·         Hill Enterprises Inc - $22,681

·         C & H Insulation Services Inc - $24,980

·         Thermal Insulation Corporation - $24,500

 

The Board discussed the bids that had been submitted. Director Kinney noted that a time factor is involved to have pipes rewrapped before turning on hot water for cold weather.

 

Chairman John Turpin entertained a motion to accept Hill Enterprises, Inc who submitted a bid of $22,681 for the re-wrapping of the pipes at Stokes Reynolds Memorial Hospital.

 

Commissioner McHugh moved to approve the motion to accept Hill Enterprises, Inc who submitted a bid of $22,681 for the re-wrapping of the pipes at Stokes Reynolds Memorial Hospital. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – STOKES REYNOLDS MEMORIAL HOSPITAL – FOUNDATION SETTLEMENT ISSUE- COST ESTIMATES

 

Public Works Director Jay Kinney presented the Board with an update concerning the foundation settlement issue at Stokes Reynolds Memorial Hospital.

 

                Director Kinney noted the following:

 

·         To prevent water from going under the steps, the small low area

was filled with concrete – total cost =$56.76

·         Measurements were taken of the crack in the wall and

parking lot area

·         Weekly monitoring will be conducted

·         Hospital personnel will also be monitoring the area

 

Director Kinney concluded that measurements of the crack have been done since the 19th with no evidence that the crack has widen and that the Board will be made aware of any sudden change.

           

GENERAL GOVERNMENT – GOVERNING BODY – ASPHALT COST ESTIMATES – PINNACLE GREENBOX SITE

 

Public Works Director Jay Kinney stated that four asphalt companies had been contacted concerning the repairs needed at the Pinnacle Greenbox Site with only one response – Triple “A” Paving Company –Winston Salem, NC  =  $23,875.

 

Director Kinney discussed the amount of paving needed at the site. 

 

The Board discussed the possible use of concrete, NC DOT participation, and the need for further estimates.

 

Chairman John Turpin requested Director Kinney to secure additional bids for the paving and return to the Board.

               

GENERAL GOVERNMENT – GOVERNING BODY – SCOTT BRANCH PROJECT

 

Public Works Director Jay Kinney reported that the Scott Branch Project was 95% complete and should be completed within the next week.

 

GENERAL GOVERNMENT – GOVERNING BODY – STORAGE BUILDING FOR THE PINNACLE SITE

 

Vice Chairman Inman requested information regarding funding for a new site building at the Pinnacle Greenbox Site.  Director Kinney noted that the funding had been taken out of the budget.

 

Chairman John Turpin requested Director Kinney to obtained estimates for a new  site building at the Pinnacle Site and returned to the Board at the Tuesday, October 4th Planning meeting.

 

GENERAL GOVERNMENT – PLANNING BOARD -APPOINTMENT

 

Clerk to the Board Darlene Bullins reported that the vacancy had been sent to the Fire Chiefs in the Quaker Gap Township as requested by the Board.  There had been no response. 

 

Chairman John Turpin requested the Board to continue to search for a nomination for the Planning Board vacancy.

 

GENERAL GOVERNMENT –STOKES COUNTY/FORSYTH TECH ADVISORY COUNCIL

 

Chairman John Turpin noted the following had been nominated at the September 12th meeting to serve on the Stokes County/Forsyth Tech Advisory Council:

 

·         Northeast – Sandy Ridge and Lawsonville – Waynona T Sands – Lawsonville

·         Northwest – Francisco, Westfield, Asbury – Melisa Jessup

·         Southeast – Walnut Cove and Pine Hall – Phyllis Tuttle – Walnut Cove

·         Southwest – King and Pinnacle – Sam Hill, Worth Hampton, Michael Hartley - King

 

Chairman John Turpin entertained a motion to appoint the following Northeast, Northwest, and Southeast nominations to serve on the Stokes County/Forsyth Tech Advisory Council:

 

·         Northeast – Sandy Ridge and Lawsonville – Waynona T Sands – Lawsonville

·         Northwest – Francisco, Westfield, Asbury – Melisa Jessup

·         Southeast – Walnut Cove and Pine Hall – Phyllis Tuttle – Walnut Cove

 

Commissioner McHugh moved to appoint the following to serve on the Stokes County/Forsyth Tech Advisory Council:

 

·         Northeast – Sandy Ridge and Lawsonville – Waynona T Sands – Lawsonville

·         Northwest – Francisco, Westfield, Asbury – Melisa Jessup

·         Southeast – Walnut Cove and Pine Hall – Phyllis Tuttle – Walnut Cove

 

Chairman John Turpin seconded and the motion carried unanimously.

 

Chairman John Turpin entertained a motion to appoint any one of the following individuals who had been nominated at the September 12th meeting from the Southwest to serve on the Stokes County/Forsyth Tech Advisory Council: Sam  Hill, Worth Hampton,  or Michael Hartley.

 

Commissioner Joe Turpin moved to appoint Sam Hill to serve on the Stokes County/Forsyth Tech Advisory Council from the Southwestern part of the County. 

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – STOKES AGING PLANNING COMMITTEE- APPOINTMENTS

 

Chairman John Turpin presented the following who had been recommended by the Stokes Aging Planning Committee at their July 20th meeting and nominated at the September 12th Board of Commissioners meeting:

 

·         Margaret Arey – Hospice of Stokes County

·         Lou Charland

·         Cleo Covington

·         Vicky East – Walnut Cove Senior Center

·         Louise Flynt

·         Bill Greenwood

·         James Joyce – Sheriff’s Department

·         Janelle Kent - NC Cooperative Extension

·         Helen Mallard

·         Lynn Martens – Senior Services

·         Clinard Merritt

·         Jacque Nuckols

·         Rachel Richardson

·         Jan Spencer – Social Services

·         Barbara Watkins – YVEDDI

·         Madeline Watkins

·         Dean Burgess – Area Agency on Aging

 

Commissioner Joe Turpin moved to appoint the following to the Stokes Aging Planning Committee:

 

·         Margaret Arey – Hospice of Stokes County

·         Lou Charland

·         Cleo Covington

·         Vicky East – Walnut Cove Senior Center

·         Louise Flynt

·         Bill Greenwood

·         James Joyce – Sheriff’s Department

·         Janelle Kent - NC Cooperative Extension

·         Helen Mallard

·         Lynn Martens – Senior Services

·         Clinard Merritt

·         Jacque Nuckols

·         Rachel Richardson

·         Jan Spencer – Social Services

·         Barbara Watkins – YVEDDI

·         Madeline Watkins

·         Dean Burgess – Area Agency on Aging

 

Commissioner McHugh seconded and the motion carried unanimously.

 

Commissioner Walker requested additional information concerning the duties of the Stokes Aging Committee. 

 

DSS Director Jan Spencer noted that the Committee approves the Home and Community Care Block Grant Funding.

 

GENERAL GOVERNMENT – ADMINISTRATION – SCHOOL RESOURCE OFFICER

 

County Manager Rick Morris presented Board members with the following additional information as requested concerning the School Resource Officer:

 

(Captain Al Tuttle – Stokes County Sheriff Department was also in attendance)

 

·         Memorandum with recommendations regarding the School Resource Officers (SRO)

·         Data from surrounding and like counties

·         Additional Items billed to the Schools besides salaries/fringes

·         Current contract

 

Manager Morris reiterated that the request had been made by Dr. Larry Cartner for the County to fund all items associated with the school resource officers except for salaries and fringes.

 

Manager Morris stated that the School Board had also voted to add an additional SRO at the Meadowbrook School and is requesting that the County pick up all charges above the salary and fringes for the remainder of the fiscal year.

 

Manager Morris stated the following position from Sheriff Mike Joyce:

 

·         Is willing to assume the initial up-fit costs of an SRO at Meadowbrook to include uniforms, automobile, gun & holster, cuffs, badge, radios, flashlight, cage, vest and miscellaneous.  These are the standard items, which are generally paid for by the School System per the contract when new SRO positions are created. 

·         Would prefer to consider any other changes in the cost sharing structure during the regular annual budget cycle.

·         Private sector SROs probably not a good option because not sworn or armed and therefore would require the response of a Deputy Sheriff.

 

Manager Morris also stated his recommendation:

               

·         Continue charging the School System under the current cost structure and consider any changes to that structure during the next budget cycle.

·         Also, review and update the current SRO contract as part of the next annual budget cycle (FY 06/07).  Contract discussions would include the cost sharing structure as an element of the contract.  The current contract was negotiated in 1999.

·         Make an exception to the current contract and equip the Meadowbrook SRO as described in the Sheriff’s Position above.

               

 

The Board discussed the information presented by Manager Morris, the number currently at Meadowbrook – 40 students, and the pros and cons of approving a SRO at Meadowbrook.

 

Commissioner Walker requested if this could possibly be discussed further at a session designated for budget issues. 

 

Chairman John Turpin stated that Vice Chairman Inman had requested a time for discussing the fiscal year 05/06 budget. 

 

Chairman John Turpin stated that due to a heavy agenda tonight, the discussion for the fiscal year 05/06 Budget would be included in the October 4th Planning agenda.

 

Commissioner Joe Turpin moved to address the salaries/fringes and any changes to the current structure during the next budget cycle. 

 

Vice Chairman Inman seconded the motion. 

 

The Board further discussed the Meadowbrook School Resource Officer request. 

 

The motion carried unanimously.

 

The Board discussed the need of a part time versus a full time School Resource Officer at Meadowbrook, equipment being taken out of the Sheriff’s Department for this position, and incidents at Meadowbrook, which needed an SRO.

 

Chairman John Turpin requested to the County Manager the following:

 

·         The number and type of incidents at the school during the past two last years

·         Request the presence of School Board Chairman Ty Boles at the next meeting

·         Request the presence of Dr. Larry Cartner-Superintendent at the next meeting

·         Request the presence of Sheriff Mike Joyce at the next meeting

 

GENERAL GOVERNMENT – GOVERNING BODY – YES/NO LIGHTING- COMMISSIONERS CHAMBERS

 

Support Services Supervisor Danny Stovall presented information as requested concerning electronic voting system for Board of Commissioners.

 

Mr. Stovall stated an estimate cost for a roll call system was $2,745 and requested guidance from the Board concerning the direction to pursue.

 

The Board discussed the Chairman announcing the vote or either a show of hands indicating the vote. 

 

There was no further discussion regarding the issue.

 

GENERAL GOVERNMENT – ADMINISTRATION – COST ESTIMATES – FRONT ENTRANCE TO RONALD WILSON REAGAN MEMORIAL BUILDING

 

Support Services Supervisor Danny Stovall stated that arrangements had been made with a contractor to estimate the cost to repair the front entrance to the Ronald Wilson Reagan Memorial Building. 

 

Mr. Stovall would return the estimate to the Board.

 

GENERAL GOVERNMENT – ADMINISTRATION – CONTRACT AMENDMENT – J D CRUISES

 

Support Services Supervisor Danny Stovall presented a request from J D Cruises Transportation Inc for a contract modification due to increasing fuel costs.

 

The fuel surcharge requested would include for each ten cents ($0.10) above the $2.40 per gallon at local area fuel pumps a charge of one cent ($.01) per mile be added as indicated below:

 

$2.40

-

$2.50

plus $.0.01

$2.51

-

$2.60

plus $.0.01

$2.61

-

$2.70

plus $.0.01

$2.71

-

$2.80

plus $.0.01

$2.81

-

$2.90

plus $.0.01

$2.91

-

$3.00

plus $.0.01

$3.01

-

$3.10

plus $.0.01

Etc

 

 

 

 

Chairman John Turpin entertained a motion to approve the request for a contract modification for mileage rate for J D Cruises Transportation Inc. and the County of Stokes.

 

Commissioner Joe Turpin moved to approve the request for a contract modification for mileage rate for J D Cruises Transportation Inc. and the County of Stokes. 

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – ADMINISTRATION – REQUEST TO PURCHASE COUNTY PROPERTY

 

County Manager Rick Morris presented a request received from Attorney John Gehring to purchase three framed historical photographs that are currently displayed in the Stokes County Sheriff’s Department.  Mr. Gehring offered to pay in the $25 range per photograph.

 

County Manager Morris offered the following recommendation:

 

It is my recommendation that we do not sell these photographs at this time as I feel that it would be in the best interest of the County to keep in its possession for the benefit of the citizenry as a whole historical artifacts of this nature.  As an alternative, if the Board would like to allow Mr. Gehring to have copies of the photographs, the County could have copies reproduced and charge Mr. Gehring only the cost of reproduction.  I would also caution the Board that if these photographs are sold without being surplus, it would establish a precedent should other requests of a similar nature be received.

 

Public Works Director Jay Kinney stated that the photographs had been donated to the County by the Arts Council several years ago.

 

The Board discussed the issue of copyright laws pertaining to the photographs in question, returning the photographs to the Arts Council, the historical value of the photographs, and the possibility of allowing Mr. Gehring having a copy of the photographs made.

 

Register of Deeds Kathy Young offered to hang the pictures in the Register of Deeds Office for the General Public to view.

 

Chairman John Turpin entertained a motion to allow the photographs to be displayed in the Register of Deeds Office.

 

Vice Chairman Inman moved to approve the motion to allow the photographs to be displayed in the Register of Deeds Office. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

Commissioner Walker moved to allow Mr. Gehring under certain conditions providing that there was proof that there are no copyrights or infringements or any other violations of any conditions with the  photographer, per our county manager

recommendation’s to make a copy of the photographs. 

 

Chairman John Turpin seconded and  the motion carried (4-1) with Commissioner Joe Turpin voting against the motion.

 

GENERAL GOVERNMENT – ADMINISTRATION – PROPOSED COUNTY LONGEVITY PLAN

 

County Manager Rick Morris presented the following proposed Longevity Plan which funding was approved in the Fiscal Year 2005/06 County Budget:

Background: With the approval of the Stokes County 2005/06 Budget, the Commissioners added a provision for longevity pay. The purpose of the provision is to provide an incentive for employees to stay with the County and to recognize the contribution of those employees that have remained over the long term without a break in service.

Implementation: The provisions of this policy will become effective with the pay period beginning 9/23/05. Each permanent part/full time employee that has Fifteen (15) consecutive years of employment with Stokes County will have a one-time $2,000.00 added to their base pay. Permanent part time employees will be paid based on the percentage of full time they are working at the beginning of the first pay period in October. The effective date for adding employees who meet the requirement will be July 1 each year with initial payment occurring the first pay period in October.

One Time Exception: With the initial implementation of this policy it is necessary on a one-time basis to make an exception for employees who were laid off during the recent State budget crisis and were then reinstated when funds became available. The reason for the exception is that these employees were separated at no fault of their own and have demonstrated the same level of loyalty and dedication to the County as the other employees receiving the longevity pay.

           

The Board discussed the proposed Longevity Plan.

 

Commissioner Walker expressed concerns that the Plan did not include awards for five and ten years of service and the need for a good compensation salary study.

 

Commissioner McHugh moved to approve the County Manager’s proposed Longevity Plan. 

 

Chairman John Turpin seconded the motion.

 

The Board further discussed the impact on the county budget, number of employees in this year’s budget = est. 50, possibility of discussing it further at the October 4th meeting, and the funding already allocated in the fiscal year 2005/06 county budget.

 

The motion carried (3-2) with Vice Chairman Inman and Commissioner Joe Turpin voting against the motion.

 

GENERAL GOVERNMENT – ADMINISTRATION – MORATOCK PARK – FUTURE PLANS

 

County Manager Rick Morris informed the Board of a recent request made to the County by the Danbury Vol. Fire Department to mark off parking spaces at the Moratock Park parking lot, mark appropriate fire lanes, and possibly the County adopting an Ordinance to ticket violators in order to better serve the citizens utilizing Moratock Park. 

 

The request follows two separate drowning incidents that occurred during the summer at the Park.  Manager Morris noted that the parking lot is in need of repairs. 

 

County Manager Morris stated that Economic Development Director Ron Morgan is in the process of developing a recreation plan for Stokes County to include the Dan River Trails, Sauratown Trails, and Moratock Park and then apply for a Parks and Recreation Grant.  The grant would include a revitalization for Moratock Park to include the safety issues.  

 

Director Morgan would present the plan to the Board in December.

 

Commissioner Walker requested cost estimates for signage in Spanish that displays all rules pertaining to the Park.

               

GENERAL GOVERNMENT – HEALTH DEPARTMENT  - TUITION REIMBURSEMENT

 

Chairman John Turpin submitted the following tuition reimbursement:

 

·         Sherrilyn Beasley – PHNurse - $250.00

 

Chairman John Turpin entertained a motion to approve the tuition reimbursement for Sherrilyn Beasley in the amount of $250.00.

 

Commissioner Joe Turpin moved to approve the tuition reimbursement for Sherrilyn Beasley in the amount of $250.00. 

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – SHERIFF’S DEPARTMENT – PROPOSED RESOLUTION

 

County Manager Rick Morris presented the following Resolution which was a continuation of a budget amendment to sell two cars for the purchase of undercover vehicles:

 

Resolution authorizing sale of personal property worth less than $30,000.00

(G.S. 160A-266; 267)

 

 

WHEREAS, The County of Stokes owns two (2) vehicles that have become surplus; and

 

WHEREAS, North Carolina General Statute, 153A-176, 160A-266 and 160A-267 permits the County to sell such property by private sale at a negotiated price upon authorization by the Board of Commissioners at a regular meeting and notice to the public; and

 

WHEREAS, the Board of Commissioners is convened in a regular meeting;

 

THEREFORE, THE BOARD OF COMMISSIONERS OF STOKES COUNTY RESOLVES THAT:

 

  1. The Board of Commissioners authorizes the County Manager to sell by private sale at a negotiated price the following vehicles:                            

       

1999 Ford Expedition, Serial Number 1FMPU18L0XLA35794

1999 Pontiac Fire Bird, Serial Number 2G2FV22G6X2220662 

                                      

  1. The Clerk to the Board of Commissioners shall publish a notice summarizing this resolution, and no sale may be executed pursuant to this resolution until at least ten (10) days after the day the notice is published

 

 

Adopted this the 26th day of September 2005.

 

 

 

 __________________________                     ________________________                

Clerk to the Board                                                           Chairman

 

Commissioner McHugh moved to approve the Resolution authorizing sale of  personal property worth less than $30,000.00 (G.S. 160A-266; 267). 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – EMS – PARAMEDIC COMPETITION

 

County Manager Rick Morris reminded the Board that Paramedics Scott Brown and Fred Lawson would be competing for the State Paramedic Title in Greensboro on Sunday, October 2nd.

 

GENERAL GOVERNMENT – NATURAL RESOURCES – INVITATION

 

Clerk to the Board Darlene Bullins presented the following dates for the Board’s consideration for the invitation from Natural Resources to the Board of Commissioners to tour the watersheds and other Natural Resources Projects within the County: (9:00 am – 1:00 pm)

 

Thursday, October 20th

Thursday, October 27th

 

Chairman John Turpin entertained a motion regarding the October 20th (9:00 am to 1:00 pm) for the tour of watersheds and other Natural Resource Projects.

 

Vice Chairman Inman moved to approve the date of Thursday, October 20, 2005 (9:00 am to 1:00 pm) for the tour of watersheds and other Natural Resources Projects. 

 

Commissioner Walker seconded and the motion carried unanimously.

 

 

There being no further business to come before the Board, Chairman John Turpin entertained a motion to adjourn the meeting. 

 

Vice Chairman Inman moved to adjourn the meeting. 

 

Commissioner Walker seconded and the motion carried unanimously.

 

_________________________                                  _____________________________

Darlene M. Bullins                                                    John M. Turpin

Clerk to the Board                                                     Chairman