STATE OF NORTH CAROLINA ) OFFICE OF THE COMMISSIONERS

) STOKES COUNTY GOVERNMENT

COUNTY OF STOKES ) DANBURY, NORTH CAROLINA

) SEPTEMBER 12, 2005

The Board of Commissioners of the County of Stokes, State of North Carolina, met for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan Memorial Building (Administrative Building) located in Danbury, North Carolina on Monday, September 12, 2005 at 7:00 pm with the following members present:

Chairman John Turpin

Vice-Chairman Leon Inman

Commissioner Sandy McHugh

Commissioner Joe Turpin

Commissioner Jimmy Walker

County Personnel in Attendance:

County Manager Richard Morris

County Attorney Jonathan Jordan

Clerk to the Board Darlene Bullins

Finance Director Julia Edwards

Chief Animal Control Officer Sarah Shumate

Health Director Don Moore

DSS Director Jan Spencer

Support Services Supervisor Danny Stovall

Public Works Director Jay Kinney

Chairman John Turpin called the meeting to order.

County Attorney Jonathan Jordan delivered the invocation.

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

Chairman John Turpin opened the meeting by inviting the citizens in attendance to join the Board with the Pledge of Allegiance.

GENERAL GOVERNMENT –GOVERNING BODY-APPROVAL OF MINUTES

Chairman John Turpin entertained a motion to approve or amend the minutes of the August 22^nd meeting.

Vice Chairman Inman moved to approve the minutes of August 22^nd.

Commissioner McHugh seconded the motion.

Commissioner Walker confirmed that there were no responses from Board members after the question by Dr. Kevin Walker that was directed to Board members– “If the Board was aware of any advantage gained by his sister with his

position or seen him do any action that has benefited her in the Health Department”.

The motion to approve the minutes of August 22^nd was unanimous.

PUBLIC COMMENTS

Ron Carroll

PO Box 588

King, NC 27021

RE: Budget

Mr. Carroll presented Board members with a copy of his comments regarding budgetary items in the 2005-06 budget- COLA, longevity, part time staff, etc.

(a copy of Mr. Carroll’s comments will be retained in the Clerk’s Office)

Fredricka Cecile

1741 Marshall Smith Road

King, NC 27021

RE: Irresponsibility

Ms. Cecile commented on the June 23, 2003 Commissioners’ meeting and stands behind

Vice Chairman Inman’s accusation of August 8^th that there was a violation of the open meetings law. Ms. Cecile also commented regarding the irresponsibility of Commissioners McHugh, Joe Turpin and Chairman John Turpin.

(a copy of Ms. Cecile’s comment will be retained in the Clerk’s Office)

GENERAL GOVERNMENT – ADMINISTRATION – SPECIAL ACHIEVEMENT AWARDS

County Manager Rick Morris and Chairman John Turpin presented the following Special Achievement Awards:

Beverley Essick – Senior Services

The Stokes County Special Achievement Award is presented to Ms. Beverly Essick, Stokes County Senior Services Department, for superior performance during the period of January through May 2005. Within her first three months of employment, she identified the need and successfully recruited two volunteers to provide medical transportation for Seniors. The impact of two new volunteers was increased performance levels, significant cost savings, and an increased client base. As an example of how Ms. Essick “walks the talk”, she herself was named as co-volunteer of the year by the Stokes County SCAN organization for 2005. Through her outstanding performance, Ms. Essick has brought credit upon herself, the Senior Services Department, and Stokes County Government.

Cheryl Hill - Tax Department

The Stokes County Special Achievement Award is presented to Ms. Cheryl Hill, Assistant Tax Administrator/Delinquent Tax Collector, for superior performance during the past year. Since assuming her position, Ms. Hill significantly improved the efficiency of tax collections, especially delinquent ones, by instituting new and improved collection processes, implementing the Tax Department portion of delinquent EMS collections, and cross training personnel effectively to back each other up. Ms. Hill also exceeded expectations by acting for the Tax Administrator during an extended medical absence, while maintaining all of her normal duties. Through her outstanding performance, Ms. Hill has brought credit upon herself, the Tax Department, and Stokes County Government.

Lisa Lankford - Finance

The Stokes County Special Achievement Award is presented to Ms. Lisa Lankford, Assistant Finance Director, for outstanding performance during the past year. During an extended medical absence of the Finance Director, Ms. Lankford assumed responsibility for the Finance Office while continuing her duties as Assistant Director. During this critical period she researched and provided critical information required to refund the County’s General Obligation Bonds, assisted department heads with formulation of their annual budgets and ensured all other finance activities such as cash management, cost allocation and audit preparation remained on track. The bond refunding alone saved the County $353,681.26. Ms. Lankford invested additional hours when required and clearly exceeded all expectations during this period. Her outstanding performance brought credit upon herself, the Finance Department, and Stokes County Government.

Darlene Bullins – Administration

The Stokes County Special Achievement Award is presented to Ms. Darlene Bullins, Clerk to the Board/Personnel Officer/Administrative Assistant, for outstanding performance during the past year. Two specific examples of her exemplary performance were brought to the forefront during and extended medical absence of the County Finance Officer. These examples were her assistance in the refunding of the County’s General Obligation Bonds and the initial build process of the County Budget. In both instances Ms. Bullins pulled from her extensive experience with the County to ensure critical deadlines were met and key “real time decisions” were made. The results were a successful refunding of the bonds saving the County $353,681.26 and the timely delivery of the budget to the Commissioners. Through her outstanding performance, Ms. Bullins brought credit upon herself, the County Administration Department, and Stokes County Government.

Ernest Lankford – Veterans Administration

(Mr. Lankford was unable to attend due to a rescheduled School Board Meeting)

The Stokes County Special Achievement Award is presented to Mr. Ernest Lankford, Director of Veterans Services, for superior performance during the past year. Mr. Lankford clearly exceeded expectations through actions taken during an unexpected extended absence on his part due to back surgery. His efforts to ensure veterans were served during his absence included taking calls at home while still recovering from surgery. Mr. Lankford also worked with the Stokes County School System to identify and communicate with students eligible for college scholarships. Due in part to his efforts, two four-year scholarships valued at $4,500.00 per year were awarded to Stokes County students who are children of disabled veterans. Through his outstanding performance, Mr. Lankford has brought credit upon himself, the Veterans Office, and Stokes County Government.

GENERAL GOVERNMENT – ANIMAL CONTROL – EXOTIC ANIMAL UPDATE

Chief Animal Control Officer Sarah Shumate presented an update regarding the Exotic Animal Ordinance adopted April 2004. Officer Shumate informed the Board with the following:

· Only two registrations with only one currently remaining in the County

· Request from a Stokes County Citizen (who had been unable to obtain

the million dollar insurance policy and had transferred a wolf to a

reserve in Virginia in 2004) to bring the wolf back to Stokes County

· Request was heard by the Exotic Animal Board and denied

· Stokes County Animal Control Officers testified at the hearing the wolf was very aggressive towards other people

Officer Sarah Shumate noted the increased number of coyotes in Stokes County and the increased number of rabies cases.

GENERAL GOVERNMENT – HOME HEALTH – HOME HEALTH ACCREDITATION UPDATE

Health Director Don Moore and PHN Supervisor Rebecca Warren informed the Board of the recent Home Health Accreditation. Ms. Warren noted the following:

· Accreditation for aid, nursing, physical therapy, occupational

therapy, speech therapy, medical, social services and infusion

nursing (IV therapy)

· Stokes Home Health has had an ACHS Accreditation since 1996

· ACHS Accreditation remains in effect for three years

The Board congratulated Home Health for their hard work and commitment.

GENERAL GOVERNMENT- HEALTH DEPARTMENT – REQUEST FOR POSITION CHANGES – CAROLINA ACCESS II

Health Director Don Moore requested the following staff position changes:

· Licensed Practical Nurse – Grade 60 ($19,200) to Public Health Nurse I Grade 70 ($32,247)

· Volunteer Service Coordinator – Grade 58 to Health Check Coordinator – Grade 58 ($21,160)

Director Don Moore stated the following regarding the PHN I request:

· Fully funded solely by Carolina Access II – Medicaid

· Increased level of expertise needed for assessment of Emergency Department use by Medicaid users and associated client counseling

· Anticipated that this will result in a decrease in Medicaid expenditures which will decrease the County’s Medicaid share

· Position is currently vacant

· Enhance recruitment

· Will produce substantial revenue for the Health Department

Director Don Moore stated the following regarding the Health Check Coordinator request:

· Will be fully funded solely by Carolina Access II – Medicaid – other position was funded 50% Medicaid and 50% County

· Monitors Medicaid children’s preventive medical checkups and gives reminders to parents about scheduled visits – thus keeping patients out of expensive emergency rooms

· Anticipated that this will result in a decrease in Medicaid expenditures which will decrease the County’s Medicaid share

· Position is currently vacant

· Enhance recruitment

· Will produce substantial revenue for the Health Department

Commissioner Walker requested if this request had been presented to the Board of Health. Director Moore stated that this request had been made on August 25^th by Carolina Access who manages Medicaid services in Stokes County and had not been presented to the Board of Health. Director Moore noted that due to Carolina Access being the financing agent for these positions and felt it was adequate to make the request.

Chairman John Turpin entertained a motion regarding the request by Health Director Moore.

Commissioner McHugh moved to the request the following request from Health Director Don Moore:

· Licensed Practical Nurse – Grade 60 ($19,200) to Public Health Nurse I Grade 70 ($32,247)

· Volunteer Service Coordinator – Grade 58 to Health Check Coordinator – Grade 58 ($21,160)

Commissioner Joe Turpin seconded and the motion carried unanimously.

GENERAL GOVERNMENT – DSS – MULTIPLE RESPONSE SYSTEM – REQUEST FOR NEW CPS POSITIONS

DSS Director Jan Spencer informed the Board that Social Services had been recently allocated $93,022 to cover two (2) new Child Protective Services (CPS) workers. The appropriation by the General Assembly will work directly with families who have been reported for child abuse and/or neglect (Multiple Response System- MRS). The purpose of the allocation is to reduce caseloads and will be implemented on January 1, 2006.

Director Spencer noted this fully funded allocation was approved by the Stokes County Board of Social Services at their August 31^st meeting.

Director Spencer noted the following:

· MRS is an effort to reform the entire continuum of child welfare in NC,

from intake through placement services.

· MRS is being implemented in 52 NC County Departments of Social Services

· 10 original counties began MS in 2002

· 42 counties joined MRS in 2003

· MRS will be expanded to the remaining 48 counties in January 2006

The Board discussed the MRS program.

Chairman John Turpin entertained a motion regarding the request for two(2) new CPS workers.

Commissioner Walker moved to approve the requested (2) two CPS Workers.

Vice Chairman Inman seconded and the motion carried unanimously.

Director Spencer stated that the Department of Social Services had served five families (total of 8 individuals) who were victims of Hurricane Katrina.

GENERAL GOVERNMENT – SCHOOL RESOURCE OFFICER - UPDATE

County Manager Rick Morris presented a request from Dr. Larry Cartner-Stokes Schools to review the current contract and cost structure used by the County to calculate the price charged to the School System for School Resource Officers (SRO). The School Board is questioning some of the charges, such as auto expenses and uniforms, that they feel

should be paid by the County. Manager Morris noted that the reimbursement received from the School system includes salary/fringes, uniforms, auto supplies, maintenance and repairs to autos, and $10,000 per year for capital reserve (vehicles). Manager Morris noted that a brief comparison with other selective counties revealed no county has the same exact

setup regarding School Resource Officers. (a copy of the original contract was provided in the agenda package for Board members)

Commissioner Walker questioned if this item could be included in further budget discussions.

The Board requested Manager Morris to obtain the following information:

· Comparison with other counties

· Reimbursement arrangement with the Town of Walnut Cove for the one officer provided by the Town

· Comments from Sheriff’s Joyce at the time of the agreement

· Recommendation from the County Manager

· Comparison with private agencies to perform the SRO services

The Board also discussed updating the current contract.

GENERAL GOVERNMENT – GOVERNING BODY – PROPOSED NEPOTISM RESOLUTION

Commissioner Joe Turpin presented the following proposed Nepotism Resolution for the Board’s consideration: (County Attorney Jonathan Jordan had reviewed the proposed Resolution)

RESOLUTION ADOPTING A NEPOTISM POLICY

FOR STOKES COUNTY COMMISSIONERS AND THEIR RELATIVES

Stokes County, North Carolina

WHEREAS, the Stokes County Board of Commissioners strives to maintain the high moral and ethical standards of its members; and

WHEREAS, an element of that goal is to help commissioners avoid conflicts between their personal interests and their public responsibilities; and

WHEREAS, the Stokes County Board of Commissioners recommends the creation of a nepotism policy that would apply to commissioners and their relatives;

THEREFORE, be it resolved by the Stokes County Board of Commissioners that the Stokes County Code of Ethics be amended by creating the following:

In order to avoid nepotism or the appearance thereof, the following policy is adopted and applies to Commissioners and their relatives beginning with the effective date stated below.

The new section below shall be numbered Section 11 of the Stokes County Code of Ethics and the existing Section 11 (Availability of Documents to the Public) shall be renumbered Section 12. [There currently is no Section 12 in the Stokes County Code of Ethics.]

“Section 11. Prohibition of Nepotism.

1. For the purposes of this section, nepotism shall be defined as favoritism shown by a County Commissioner to a relative of that County Commissioner in the employment of that person to a County position.

2. For the purposes of this section, “relative” shall mean wife, husband, son, daughter, mother, father, brother, brother-in-law, sister, sister-in-law, son-in-law, daughter-in-law, mother-in-law, father-in-law, aunt, uncle, niece, nephew, step-child, step-parent, grandparent, a person in a committed relationship with a Commissioner, or someone engaged to be married to a County Commissioner.

3. No County Commissioner may influence in any way the hiring of a relative by the County during any term in office of that County Commissioner.

4. No Commissioner may participate in the employment process if a relative is an applicant under consideration.

5. No County Commissioner may influence in any way the appointment of a relative to any board over which the Board of County Commissioners exercises any authority.

6. The Board of Commissioners may sanction a Commissioner who violates this policy in a vote that excludes the subject Commissioner.”

Effective this 12^th day of September, 2005.

____________________________

John M. Turpin

Chairman

___________________________

Darlene M. Bullins

Clerk to the Board

Commissioner Joe Turpin stated that this proposed Resolution could help the Board to strive to maintain the high moral and ethical standards of its members and this will also help to dispel any rumor that there is an appearance of nepotism among any board members.

Commissioner McHugh noted that the proposed Resolution is long overdue and should have been done a long time ago. Commissioner McHugh moved to amend item #3 by inserting the words “or treatment” after the words “the hiring”.

Commissioner McHugh withdrew her motion until after further discussion of the proposed resolution.

Commissioner Walker read the following General Oath:

”I, Jimmy Walker, do solemnly swear that I will support the constitution of the United States, so help me God.”

“I, Jimmy Walker, do further solemnly and sincerely swear that I will be faithful and bear true allegiance to the State of North Carolina, and to the constitutional powers and authorities which are or may be established for the government thereof; and that I will endeavor to support, maintain, and defend the constitution of the United States, to the best of my knowledge and ability, so help me God.”

“I, Jimmy Walker, do further swear that I will well and truly execute the duties of the office of Board of Commissioners according to the best of my skill and ability, according to the law, so help me God.”

Commissioner Walker stated that this is the Oath that he would continue to follow as a Commissioner.

Commissioner Walker presented information obtained from Attorney Fleming Bell – School of Government regarding the Code of Ethics adopted by various Boards of Commissioners. Attorney Bell stated that more often than not, in his opinion,

these are used in negative ways instead of positive ways. Commissioner Walker stated that ommon sense and the ballot box when it comes time for the voters to say whether they approve how a Commissioner has handled ethics, nepotism, budget issues, or handled Commissioners’ decisions regarding the County –that is where the process really counts.

Commissioner McHugh stated that any employee that is a relative of a Commissioner should not be afforded any more support than any other employee if they have a problem and that there is a process that an employee must go through.

Commissioner McHugh also stated that she appreciates having guidelines down in writing.

Vice Chairman Inman commended Commissioner Joe Turpin on the proposed Resolution.

Vice Chairman Inman stated that he felt each Commissioner (as elected officials- after taking the Oath) should have a built-in system to know what is right and what is wrong.

Vice Chairman Inman also stated he personally did not need the Resolution, but if the Board approves, “I will abide by it, I abide by my Oath”, “I feel like I am abiding by it now and will abide by it if it is in writing”.

Commissioner Walker also stated that “It comes down to common sense, fairness, and reasonableness, not to do any more for someone if they are a friend or a relative and on the other hand not to do anything less”.

Commissioner Joe Turpin reiterated that the proposed Resolution helps put the writing on the wall .

Commissioner Joe Turpin moved to approved the Resolution Adopting A Nepotism Policy For Stokes County

Commissioners and Their Relatives with the amendment to Item #3 –inserting “or treatment” after the word- “hiring”.

Commissioner McHugh seconded the motion.

The Board continued the discussion regarding the proposed Resolution, Commissioners abstaining from voting, abstaining for monetary gain for Commissioners or family members, favoritism, violations of the proposed policy, employment issues of friends or relatives of Commissioners, and the current code of ethics.

Commissioner Walker reiterated that “He would not support any additions to the Oath taken as a Commissioner based on legal counsel from Fleming Bell”.

The motion carried (3-2) with Commissioner Walker and Vice Chairman Inman voting against the motion.

GENERAL GOVERNMENT – ADMINISTRATION – PROPOSED 2006 HOLIDAY SCHEDULE

County Manager Rick Morris presented the following proposed 2006 Holiday Schedule for Stokes County:

HOLIDAY SCHEDULE FOR 2006

Holiday Day of Week Date

New Year’s Day Monday January 2, 2006

Martin Luther King, Jr. Day Monday January 16, 2006

Good Friday Friday April 14, 2006

Memorial Day Monday May 29, 2006

Independence Day Tuesday July 4, 2006

Labor Day Monday September 4, 2006

Veterans Day Friday November 10, 2006

Thanksgiving Thursday November 23, 2006

Friday November 24, 2006

Christmas Monday December 25, 2006

Tuesday December 26, 2006

Floating Holiday- (1) day to be used by employees during the calendar year of 2006 upon approval of supervisor. Can’t be carried over to year 2007.

Chairman John Turpin entertained a motion to adopt the proposed 2006 Holiday Schedule for Stokes County.

Commissioner Joe Turpin moved to approve the proposed 2006 Holiday Schedule for Stokes County.

Vice Chairman Inman seconded and the motion carried unanimously.

GENERAL GOVERNMENT – SHERIFF’S DEPARTMENT - BUDGET ORDINANCE AMENDMENT #10

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #10, which is necessary to amend the General Fund to appropriate OJP Grant and matching funds from State Fine & Forfeitures to purchase an Automated Fingerprint System and supplies. The appropriations are to be changed as follows:

Account Number	EXPENDITURES	Decrease	Increase
	Sheriff’s Department
100.4310.260	Departmental Supplies		$4,340.00
100.4310.510	Equipment		$14,485.00
			$18,825.00

This will result in a net increase of $18,825.00 in the appropriations of the General Fund.

To provide the additional revenue for the above, the following revenues will be increased.

Account Number	REVENUES	Decrease	Increase
100.3301.416	OJP-Law Enforcement Grant		$15,060.00
100.3301.413	State Fines & Forfeitures		$3,765.00
			$18,825.00

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #10.

Commissioner McHugh moved to approve Budget Ordinance Amendment #10.

Commissioner Joe Turpin seconded the motion.

Sheriff Mike Joyce commented on the need of the Automated Fingerprint System, its functions, and the grant being matched by drug funds-no County funding. Sheriff Joyce also commented on the Senior Citizens call in program used in connection with Communications to check on the elderly.

The motion carried unanimously.

GENERAL GOVERNMENT – REGISTER OF DEEDS- BUDGET ORDINANCE AMENDMENT #11

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #11, which is necessary to amend the General Fund to transfer the Register of Deeds Technology Funds per General Statute Chapter 1961-11.3 to Capital Reserve Fund.

The appropriations are to be changed as follows:

Account Number	EXPENDITURES	Decrease	Increase
	GENERAL FUND
100.9820.960	Transfer to Capital Reserve		$10,228.00
			$10,228.00
	CAPITAL RESERVE FUND
201.4180.025	Register of Deeds		$10,228.00
			$10,228.00

This will result in a net increase of $10,228.00 in the appropriations of the General Fund and Capital Reserve Fund. To provide the additional revenue for the above, the following revenues will be increased.

Account Number	REVENUES	Decrease	Increase
	GENERAL FUND
100.3344.410	Register of Deeds Fees		$10,228.00
			$10,228.00
	CAPITAL RESERVE FUND
201.3981.000	Transfer from General Fund		$10,228.00
			$10,228.00

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #11.

Commissioner Joe Turpin moved to approve Budget Ordinance Amendment #11.

Commissioner McHugh seconded the motion and the motion carried unanimously.

GENERAL GOVERNMENT – REGISTER OF DEEDS - BUDGET ORDINANCE AMENDMENT #12

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #12, which is necessary to amend the Capital Reserve Fund to correct Resolution adopted on July 11, 2005. The appropriations are to be changed as follows:

Account Number	EXPENDITURES	Decrease	Increase
201.4180.025	Register of Deeds		$12,400.00
			$12,400.00

This will result in a net increase of $12,400.00 in the appropriations of the Capital Reserve Fund. To provide the additional revenue for the above, the following revenues will be increased.

Account Number	REVENUES	Decrease	Increase
201.3991.000	Fund Balance Appropriated		$12,400.00
			$12,400.00

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #12.

Commissioner McHugh moved to approve Budget Ordinance Amendment #12.

Commissioner Joe Turpin seconded and the motion carried unanimously.

GENERAL GOVERNMENT – HEALTH DEPARTMENT - BUDGET ORDINANCE AMENDMENT #13

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #13, which is necessary to amend the General Fund to appropriate additional funds from the State to enhance the Breastfeeding Peer Counselor Program. The person in this position is required to be on call 24 hours per day and will need additional training and

supplies. The appropriations are to be changed as follows:

Account Number	EXPENDITURES	Decrease	Increase
	Health Department
100.5100.000	Salaries and Wages		$1,092.00
100.5100.081	On Call Pay		$800.00
100.5100.261	Office Supplies		$250.00
100.5100.311	Employee Training		$475.00
100.5100.340	Printing		$50.00
			$2,667.00

This will result in a net decrease of $2,667.00 in the appropriations of the General Fund.

To provide the additional revenue for the above, the following revenues will be increased.

Account Number	REVENUES	Decrease	Increase
100.3301.226	Breastfeeding Promotion Grant (State)		$2,667.00
			$2,667.00

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #13.

Commissioner McHugh moved to approve Budget Ordinance Amendment #13.

Commissioner Joe Turpin seconded the motion.

Health Director Don Moore explained the Breastfeeding Program, reallocation of these State funds, along with the Benefits of the Program.

The motion was unanimous.

GENERAL GOVERNMENT – HEALTH DEPARTMENT - BUDGET ORDINANCE AMENDMENT #14

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #14, which is necessary to amend the General Fund to correct projected State WIC revenues. The appropriations are to be changed as follows:

This will result in a net increase of $00 in the appropriations of the General Fund.

Account Number	REVENUES	Decrease	Increase
100.3301.229	WIC Nutr. Education		$16,169.00
100.3301.230	WIC Clinic & Admin.		$716.00
100.3301.232	WIC Client Services	$16,885.00
		$16,885.00	$16,885.00

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #14.

Vice Chairman Inman moved to approve Budget Ordinance Amendment #14.

Commissioner Walker seconded and the motion carried unanimously.

GENERAL GOVERNMENT – SHERIFF’S DEPARTMENT - BUDGET ORDINANCE AMENDMENT #15

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #15, which is necessary to amend the General Fund to appropriate from State Fines and Forfeitures for training. The appropriations are to be changed as follows:

Account Number	EXPENDITURES	Decrease	Increase
	Sheriff’s Department
100.4310.311	Training		$3,455.00
			$3,455.00

This will result in a net increase of $3,455.00 in the appropriations of the General Fund.

To provide the additional revenue for the above, the following revenues will be increased.

Account Number	REVENUES	Decrease	Increase
100.3301.413	State Fines & Forfeitures		$3,455.00
			$3,455.00

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #15.

Commissioner McHugh moved to approve Budget Ordinance Amendment #15.

Commissioner Joe Turpin seconded the motion. Sheriff Mike Joyce explained the needed training for narcotics officers who would be going to California and that these funds will be reimbursed back to Stokes County Sheriff’s Department after the training is complete.

The motion was unanimous.

GENERAL GOVERNMENT – SOCIAL SERVICES - BUDGET ORDINANCE AMENDMENT #16

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #16, which is necessary to amend the General Fund to appropriate additional funds for Crisis Intervention. The appropriations are to be changed as follows:

Account Number	EXPENDITURES	Decrease	Increase
	Public Assistance
100.5480.000	Crisis Intervention		$4,498.00
			$4,498.00

This will result in a net increase of $4,498.00 in the appropriations of the General Fund.

To provide the additional revenue for the above, the following revenues will be increased.

Account Number	REVENUES	Decrease	Increase
100.3301.202	County Federal		$4,498.00
			$4,498.00

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #16.

Commissioner McHugh moved to approve Budget Ordinance Amendment #16.

Commissioner Joe Turpin seconded the motion.

DSS Director Spencer discussed the Crisis Intervention Program.

The motion was unanimous.

GENERAL GOVERNMENT – GOVERNING BODY – SCOTT BRANCH PROJECT

Support Services Supervisor Danny Stovall presented the following bids for improvements to the Scott Branch crossing at North Mill Street that were accepted until Tuesday, August 30, 2005 –5:00pm:

• Montgomery Brothers $9,400.00
• Stewart’s Grading $9,601.00
• BRV Grading $13,500.00

Mr. Stovall noted that the bid was advertised in the Stokes News and County’s web page with bid packages being sent to 11 vendors.

The Board discussed the submitted bids, bids all being comparable, Moorefield Engineering establishing guidelines for the bids and County’s responsibility pertaining to the Scott Branch Project.

Chairman John Turpin entertained a motion regarding the bids received for the Scott Branch Project.

Vice Chairman Inman moved to approve the bid in the amount of $9,400.00 to Montgomery Brothers for the Scott Branch Project. Commissioner Joe Turpin seconded and the motion carried unanimously.

GENERAL GOVERNMENT – GOVERNING BODY – LETTERING FOR THE RONALD WILSON REAGAN MEMORIAL BUILDING

Support Services Supervisor Danny Stovall requested guidance from the Board regarding the type of lettering to be used for the Ronald Wilson Reagan Memorial Building.

The Board discussed different options for the lettering for the building-cast aluminum lettering, granite marker, etc. and need for additional donations.

Chairman John Turpin requested the County Manager to obtain pricing information concerning repairs needed for the front entrance.

Chairman John Turpin requested Board Members to give any suggestions to Danny Stovall.

GENERAL GOVERNMENT – PLANNING BOARD -APPOINTMENT

There were no nominations for the Planning Board -Quaker Gap Township.

Chairman John Turpin requested the Clerk to send the announcement to the Fire Chiefs in the Quaker Gap Township.

GENERAL GOVERNMENT –STOKES COUNTY/FORSYTH TECH ADVISORY COUNCIL

Chairman John Turpin noted the following had been submitted for consideration to serve on the Stokes County/Forsyth Tech Advisory Council:

Stokes County/Forsyth Tech Advisory Council – for consideration

Northeast – Sandy Ridge and Lawsonville – Waynona T Sands – Lawsonville

Northwest – Francisco, Westfield, Asbury – vacant

Southeast – Walnut Cove and Pine Hall – Phyllis Tuttle – Walnut Cove

Southwest – King and Pinnacle – Sam Hill, Worth Hampton, Michael Hartley - King

Chairman John Turpin stated that Melisa Jessup had requested consideration to serve from the Northwest-Francisco, Westfield, Asbury communities.

Chairman John Turpin nominated the following to serve as at Large members for the Stokes County/Forsyth Tech Advisory Council:

Northeast – Sandy Ridge and Lawsonville – Waynona T Sands – Lawsonville

Northwest – Francisco, Westfield, Asbury – Melisa Jessup

Southeast – Walnut Cove and Pine Hall – Phyllis Tuttle – Walnut Cove

Southwest – King and Pinnacle – Sam Hill, Worth Hampton, Michael Hartley - King

Nominations can be considered at the September 26^th meeting.

GENERAL GOVERNMENT – STOKES AGING PLANNING COMMITTEE- APPOINTMENTS

Chairman John Turpin presented the following who had been recommended by the Stokes Aging Planning Committee at their July 20^th meeting:

· Margaret Arey – Hospice of Stokes County

· Lou Charland

· Cleo Covington

· Vicky East – Walnut Cove Senior Center

· Louise Flynt

· Bill Greenwood

· James Joyce – Sheriff’s Department

· Janelle Kent - NC Cooperative Extension

· Helen Mallard

· Lynn Martens – Senior Services

· Clinard Merritt

· Jacque Nuckols

· Rachel Richardson

· Jan Spencer – Social Services

· Barbara Watkins – YVEDDI

· Madeline Watkins

· Dean Burgess – Area Agency on Aging

Commissioner McHugh nominated the submitted recommendations. Nominations can be considered at the September 26^th meeting.

GENERAL GOVERNMENT – GOVERNING BODY - STOKES REYNOLDS HOSPITAL – REWRAPPING OF PIPING

County Manager Rick Morris presented the following three bids for the rewrapping of pipes at Stokes Reynolds Memorial Hospital where asbestos had been removed: (Bids were obtained by Mike Alley-Stokes Reynolds Memorial Hospital)

· Hill Enterprises Insulation $22,681

· C & H Insulation Services $24,980

· Thermal Insulation Corporation $5.75 per ft (est. 5000 feet)

Manager Morris noted the following justification submitted by Mike Alley –Stokes Reynolds for rewrapping the pipes:

· To prevent freezing

· To prevent condensation – could cause pipes to rust

· To prevention of heat loss

· To protect personnel from receiving burns when working around the pipes

· To enhance fuel savings

Manager Morris stated that the rewrapping would need to be done before hot water is turned back on in October. Manager Morris recommended the low bid of Hill Enterprises who has done work for Stokes Reynolds before.

Manager Morris did want to inform the Board of a previous bid that was included with the removal of asbestos that submitted $16,800 for rewrapping the pipes contingent of getting the complete job.

The Board discussed the bids received, possibility of a lower bid, and justification of rewrapping the pipes.

County Manager Morris recommended upon discussion with County Attorney Jonathan Jordan, that the Board approve the low bid (Hill Enterprises) contingent that the hospital staff had checked with the previous bid of $16,800 and if not, then all bids would be rejected.

Commissioner McHugh moved to approve the County Manager’s recommendation to approve the low bid (Hill Enterprises) contingent that the hospital staff had checked with the previous bid of $16,800 and if not, then all bids would be rejected.

Commissioner Joe Turpin seconded and the motion carried unanimously.

GENERAL GOVERNMENT – GOVERNING BODY – STOKES REYNOLDS

HOSPITAL – SUBSIDENCE OF PAVEMENT AND OTHER STRUCTURES AT THE REAR OF THE FACILITY

County Manager Rick Morris presented the requested additional information regarding Cavanaugh’s option on a risk factor of holding off any further investigation pertaining to the subsidence of pavement at Stokes Reynolds Memorial Hospital.

Manager Morris stated that the following opinion from Cavanaugh:

· Place concrete in the crack

· Taper water away from the building

· Baseline and monitor weekly the crack in the mortar join on brick wall

above sink hole for any changes

Manager Morris noted that all work could be done in house.

Chairman John Turpin requested Manager Morris to return an estimate for the concrete work at the next meeting.

GENERAL GOVERNMENT – BOARD OF HEALTH – REMOVAL OF BOARD OF

HEALTH MEMBER - CONTINUATION

Chairman John Turpin requested if there was any Commissioner who wish to continue this issue any further.

There was no response.

Chairman John Turpin stated if there is no response, the matter is considered closed.

GENERAL GOVERNMENT – EMS - TUITION REIMBURSEMENT

Chairman John Turpin submitted the following tuition reimbursement:

· Jerry L. Jessup – EMT Paramedic - $114.00

Chairman John Turpin entertained a motion to approve the tuition reimbursement for Jerry L. Jessup in the amount of $114.00

Commissioner Joe Turpin moved to approve the tuition reimbursement for Jerry L. Jessup in the amount of $114.00. Commissioner McHugh seconded and the motion carried unanimously.

GENERAL GOVERNMENT – GOVERNING BODY- QUOTES FOR YES/NO LIGHTING

Commissioner Joe Turpin requested the County Manager obtain quotes for installing yes and no lights for the Commissioners to use which would enable all those in attendance to see the vote of the Board.

GENERAL GOVERNMENT – SOLID WASTE COLLECTION – PINNACLE SITE

Chairman John Turpin requested County Manager Rick Morris and Public Works Director Jay Kinney to obtain quotes for replacing asphalt at the Pinnacle Site entrance.

The Board discussed the possibly of investigating the future needs of the county paving projects to determine if buying equipment and obtaining staff could be a cost savings for the County.

GENERAL GOVERNMENT – GOVERNING BODY – BUDGET ISSUE

Commissioner Walker wanted the Board to keep in mind a complete comprehensive salary, compensation, personnel study for the County.

GENERAL GOVERNMENT – NATURAL RESOURCES – INVITATION

Chairman John Turpin presented an invitation from Natural Resources to the Board of Commissioners to tour the watersheds and other Natural Resources Projects within the County – possibly the last of October.

The Board discussed the proposed tour.

Chairman John Turpin requested the Clerk to have the Natural Resources Department to submit a couple of possible dates for the Board’s consideration.

GENERAL GOVERNMENT – GOVERNING BODY – OCTOBER PLANNING MEETING

Clerk to the Board Darlene Bullins notified the Board that there would be a Commissioners’ Meeting-Planning on Tuesday, October 4^th.

CLOSED SESSION

Chairman John Turpin entertained a motion to enter into closed to consider and take action with respect to the position to be taken by the county in negotiating the price or other materials terms of an agreement for the acquisitions or lease of real property pursuant to G.S. 143-318-11(a)(5).

Commissioner McHugh moved to enter into closed to consider and take action with respect to the position to be taken by the county in negotiating the price or other materials terms of an agreement for the acquisitions or lease of real property pursuant to G.S. 143-318-11(a)(5).

Commissioner Joe Turpin seconded and the motion carried unanimously.

The Board re-entered into the regular session of the September 12^th meeting.

There being no further business to come before the Board, Chairman John Turpin entertained a motion to adjourn the meeting.

Vice Chairman Inman moved to adjourn the meeting.

Commissioner McHugh seconded and the motion carried unanimously.

_________________________ _____________________________

Darlene M. Bullins John M. Turpin

Clerk to the Board Chairman