STATE OF NORTH CAROLINA                               )                    OFFICE OF THE COMMISSIONERS

                                                                                    )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                              )                    DANBURY, NORTH CAROLINA

                                                                                    )                    JULY 25, 2005

 

 

The Board of Commissioners of the County of Stokes, State of North Carolina, met for regular session in the Commissioners’ Chambers of the Ronald Wilson Reagan Memorial Building (Administrative Building) located in Danbury, North Carolina on Monday, July 25, 2005 at 7:00 pm with the following members present:

 

                                                Chairman John Turpin

                                                                Vice-Chairman Leon Inman

Commissioner Sandy McHugh

Commissioner Joe Turpin

                                                                Commissioner Jimmy Walker

 

                                                                County Personnel in Attendance:

County Manager Richard Morris

County Attorney Jonathan Jordan

                                                                Clerk to the Board Darlene Bullins

                                                                Finance Director Julia Edwards

                                                                Tax Administrator Wren Carmichael

                                                                Fire Marshal Brad Cheek

                                                                GIS/Mapping Administrator Jake Oakley

                                                                Health Director Don Moore

                                                                Public Works Director Jay Kinney

Support Services Supervisor Danny Stovall

                                                               

 

Chairman John Turpin called the meeting to order.

               

Vice Chairman Inman delivered the invocation.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

Chairman John Turpin opened the meeting by inviting the citizens in attendance to join the Board with the Pledge of Allegiance.

 

GENERAL GOVERNMENT –GOVERNING BODY-APPROVAL OF MINUTES

 

Chairman John Turpin entertained a motion to approve or amend the minutes of July 11, 2005.

 

Vice Chairman Inman moved to approve the minutes of July 11, 2005.

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

 

There were no public comments.

 

CLOSED SESSION

 

Commissioner Walker moved to enter into closed session. 

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

Chairman John Turpin entertained a motion to enter closed session to consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or

employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(6).

 

Commissioner Joe Turpin moved to enter closed session to consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(6). 

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

The Board re-entered into the open session of the July 25th meeting.

 

GENERAL GOVERNMENT – TAX ADMINISTRATION –APPOINTMENT OF DEPUTY TAX COLLECTORS

 

Tax Administrator Wren Carmichael requested the Board appoint the following as Deputy Tax Collectors for a two-year term pursuant to NC General Statute 105-349(f):

 

q       Lisa R. Beasley

q       Jackie Dodson

 

Tax Administrator Carmichael explained the necessity for these individuals to be appointed as Deputy Tax Collectors.

 

Chairman John Turpin entertained a motion to appoint the following as Deputy Tax Collectors for a two-year term:

 

q       Lisa R. Beasley

q       Jackie Dodson

 

Commissioner Joe Turpin moved to appoint the following as Deputy Tax Collectors for a two-year term:

 

q       Lisa R. Beasley

q       Jackie Dodson

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – TAX ADMINISTRATION –ORDER OF THE BOARD OF COMMISSIONERS IN ACCORDANCE WITH G.S. 105-321(b) FOR THE COLLECTION OF FISCAL YEAR 2005/06 PROPERTY TAXES

 

Tax Administrator Wren Carmichael presented the following Order of the Board of Commissioners in Accordance with G.S. 105-321(b) for the Collection of Fiscal Year  2005/06 Property Taxes for Board action:

 

STATE OF NORTH CAROLINA                 )   ORDER OF THE BOARD OF COMMISSIONERS

                                                                                 )   IN ACCORDANCE WITH G.S.105-321(b) FOR THE

COUNTY OF STOKES                                 )   COLLECTION OF FY 2005-2006 PROPERTY TAXES

 

 

                                                                TO :     THE STOKES COUNTY TAX ADMINISTRATOR

 

You are hereby authorized, empowered, and commanded to collect the taxes set forth in the 2005 tax records filed in the Office of the Stokes County Tax Administration, and in the tax bills herewith delivered to you, in the amounts and from the taxpayers likewise set forth.  You are further authorized, empowered, and commanded to collect the 2005 taxes charged and assessed as provided by law for adjustments, changes, and additions to the tax records and tax bills delivered to you which are made in accordance with law.  Such taxes are hereby declared to be a first lien on real property of the respective taxpayers in Stokes County, King Fire District, Rural Hall Fire District, Walnut Cove Fire District, Stokes County Service District, the Town of Walnut Cove, and the Town of Danbury.  Taxes collected for the City of King are to be for motor vehicles only, as provided by law.  This order shall be full and sufficient authority to direct, require, and enable you to garnish wages, to attach rents, cash receipts, checking accounts, and savings accounts; levy on and sell any real or personal property of such taxpayers, for and on account thereof, in accordance with law.

 

Witness my hand and official seal this 25th day of July 2005.

 

                                                                                               

                                                                                                ____________________________________

                                                                                John Turpin, Chairman

                                                                                                Stokes County Board of Commissioners

ATTESTED:

 

_________________________________

Darlene Bullins

Clerk to the Stokes County Board of Commissioners

 

 

Chairman John Turpin entertained a motion to approve the Order of the Board of Commissioners in Accordance with G.S. 105-321(b) for the Collection of Fiscal Year  2005/06 Property Taxes.

 

Commissioner Joe Turpin moved to approve the Order of the Board of Commissioners in Accordance with G.S. 105-321(b) for the Collection of Fiscal Year  2005/06 Property Taxes. 

 

Commissioner McHugh seconded and the motion carried unanimously.

 

 GENERAL GOVERNMENT – TAX ADMINISTRATION –RESOLUTION FOR THE ANNUAL SETTLEMENT OF PROPERTY TAXES CHARGED TO THE TAX COLLECTOR

 

Tax Administrator Wren Carmichael presented the following Resolution for the Annual Settlement of Property Taxes Charged to the Tax Collector for Board action:

 

STATE OF NORTH CAROLINA    )  

                                                                   )                                                            RESOLUTION

COUNTY OF STOKES                   )  

 

 

WHEREAS, Section 105-373 of the North Carolina General Statutes provides for an

annual settlement of the property taxes charged to the Tax Collector; and

 

                WHEREAS, that, in keeping with this requirement, the attached settlement summary was provided to the Stokes County Board of Commissioners by the Stokes County Tax Administrator, Wren Carmichael;

 

                NOW, THEREFORE, be it resolved that the Stokes County Board of Commissioners:

 

(1)     Orders the insolvent amount for 2004 be entered into the minutes as the accepted insolvent amount, and further, that said insolvent amount be credited to the Stokes County Tax Administrator in his settlement.  And;

 

(2)     Orders the tax liens for 2004 property taxes for the purpose of collection to be recharged to the Stokes County Tax Administrator.  And further;

 

(3)     Orders that the settlement for delinquent (prior years taxes) be entered into the minutes, and that the uncollected balance of said taxes be recharged to the Stokes County Tax Administrator for the purpose of collection. And finally;

 

(4)     Orders that the 2004 property tax settlement by the Stokes County Tax Administrator be accepted in accordance with Section 105-373(e) of the North Carolina General Statutes.

 

 

Adopted this the 25th day of July 2005

 

                                                                                                                _________________________________

 

                                                                                                                John Turpin, Chairman

                                                                                                                Stokes County Board of Commissioners

 

ATTESTED:

 

___________________________________

Darlene Bullins

Clerk to the Stokes County Board of Commissioners                                                                                         

 

Chairman John Turpin entertained a motion to approve the Resolution for the Annual Settlement of Property Taxes Charged to the Tax Collector.

 

Commissioner McHugh moved to approve the Resolution for the Annual Settlement of Property Taxes Charged to the Tax Collector.   

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

 GENERAL GOVERNMENT – TAX ADMINISTRATION –ORDER OF THE COMPLIANCE WITH G.S. 105-352(b)(1) AND G.S. 105-352(b)(2) FOR THE SETTLEMENT OF FISCAL YEAR 2004-2005 PROPERTY TAXES

 

Tax Administrator Wren Carmichael presented the following Order of the Compliance with G.S. 105-352(b)(1) and G.S. 105-352(b)(2) for the Settlement of Fiscal Year  2004-2005 Property Taxes for Board action:

 

STATE OF NORTH CAROLINA     )   ORDER OF THE COMPLIANCE WITH G.S.105-352(b)(1)

                                                                        )   AND G.S. 105-352(b)(2) FOR THE SETTLEMENT OF

COUNTY OF STOKES                     )   FISCAL YEAR 2004-2005 PROPERTY TAXES

 

 

                                                                TO :     THE STOKES COUNTY TAX ADMINISTRATOR

 

By the powers invested in me as the Chief Accounting Officer of Stokes County, North

Carolina, this order of compliance pursuant to North Carolina General Statutes 105-352(b)(1) and 105-352(b)(2) is issued to you.  I further acknowledge that the receipts for prepayments of taxes for the fiscal year 2005-2006 have been delivered to me, and that such prepayments have been deposited to the credit of Stokes County.

 

 

Witness my hand and official seal this 25th day of July 2005.

 

                                                                                                _______________________________________

                               

                                                                                                Julia Edwards, Finance Officer & Chief

                                                                                                Accounting Officer, Stokes County North Carolina

 

 

SWORN TO AND SUBSCRIBED BEFORE ME THIS

 

________ DAY OF _________________, 2005

 

______________________________________

Notary Public

 

My Commission Expires __________________

 

Chairman John Turpin entertained a motion to approve the Order of the Compliance with G.S. 105-352(b)(1) and G.S. 105-352(b)(2) for the Settlement of Fiscal Year  2004-2005 Property Taxes.

 

Commissioner McHugh moved to approve of the Compliance with G.S. 105-352(b)(1) and G.S. 105-352(b)(2) for the Settlement of Fiscal Year 2004-2005 Property Taxes. 

 

Chairman John Turpin seconded and the motion carried unanimously.

 

Town of Danbury

 

Chairman John Turpin entertained a motion to approve the following 2004-2005 Property Tax Collections Settlement Pursuant to N.C.G.S. 105-373 for the Town of Danbury:

 

                Current        =  $18,899.95

            Delinquent  =    $1,157.54

 

Commissioner McHugh moved to approve submitted the 2004-2005 Property Tax Collections Settlement Pursuant to N.C.G.S. 105-373 for the Town of Danbury.  

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

Town of Walnut Cove

 

Chairman John Turpin entertained a motion to approve the following 2004-2005 Property Tax Collections Settlement Pursuant to N.C.G.S. 105-373 for the Town of Walnut Cove:

 

                Current        =  $371,630.85

            Delinquent  =    $35,523.87

 

Commissioner Joe Turpin moved to approve the submitted 2004-2005 Property Tax Collections Settlement Pursuant to N.C.G.S. 105-373 for the Town of Walnut Cove.  

 

Commissioner McHugh seconded and the motion carried unanimously.

 

County of Stokes

 

Chairman John Turpin entertained a motion to approve the following 2004-2005 Property Tax Collections Settlement Pursuant to N.C.G.S. 105-373 for the County of Stokes:

 

                Current        =  $18,693,483.95

            Delinquent  =    $1,547,040.48

 

Commissioner McHugh moved to approve the submitted 2004-2005 Property Tax Collections Settlement Pursuant to N.C.G.S. 105-373 for the County of Stokes. 

 

Chairman John Turpin seconded the motion. 

 

The Board discussed the County’s delinquent tax collections.

 

The motion carried unanimously.

 

GENERAL GOVERNMENT – FINANCE – INVESTMENT OPTIONS-FINISTAR

 

Finance Director Julia Edwards presented Mr. C. B. “Butch” Watson, Finistar Representative who presented an informative presentation concerning Finistar. 

 

                Mr. Watson noted the following:

 

·         Finistar has created a patent pending business method for providing

NC Local Government with a FDIC insured cash management vehicle,

which includes a fixed rate or return over a given period of time, and

provides NC community banks a stable source of funds at competitive

interest rates to augment core deposits, thereby stimulating local and

state economies.

·         Advantages to Local Government:

o        Deposits are FDIC insured

o        No market risk-par value (dollar in/dollar out)

o        Fixed rate for one month

o        Interest is accrued daily and payable monthly

o        Complete daily liquidity

o        Yields are favorable compared to other short term investments

o        Streamlines short term investments

o        Automated reporting tools

o        Puts dollars to work in local communities

o        Finistar has been reviewed by the NC Local Government

Commission Staff and found to be in compliance with the

requirements of the Local Government Budget and Fiscal

Control Act (NCGS 159)

·         Finistar’s Technology

o        Finance Officers will be able to monitor accounts electronically in real time

o        Finistar will direct the flow of funds to participating community banks as needed

o        Finistar will monitor accounts to assure that all deposits are FDIC insured

 

Finance Director Edwards also noted the County is facing very challenging budget years searching for new ways to fund revenue shortfalls. 

 

State Treasurer Richard Moore has concluded that the investment product offered by Finistar meets all the requirements of the Local Government and Fiscal Control Act and local governments may use these financial services. 

 

Finance Director Edwards concluded that General Statutes only allows local governments to invest in CD’s, bank acceptances, commercial paper, treasury bills, NC Capital Management and now Finistar.  

 

Finance Director Edwards requested the Board approve the Resolution between the County of Stokes, Finistar Inc, and Gateway Bank & Trust Company authorizing the County to invest with Finistar.

 

The Board discussed the pros and cons of investing County Funds with Finistar.

 

Chairman John Turpin requested a copy of the proposed contract that the County would be executing.

 

 Chairman John Turpin (with full consent of the Board) requested that the Resolution be placed on the August 8th agenda for further consideration.

 

GENERAL GOVERNMENT – FIRE MARSHAL – PROPOSED FIRE & RESCUE PROTECTION/MUTUAL AID AGREEMENTS

 

Fire Marshal Brad Cheek presented the proposed Fire and Rescue Protection and Mutual Aid Agreements which expired June 30, 2005. 

 

The two-year agreements have been reviewed and approved by County Attorney Jonathan Jordan and executed by each

department.

 

Fire Marshal Cheek presented the follow agreements for approval:

 

q       Pinnacle Volunteer Fire Department & Rescue Squad

q       Lawsonville Volunteer Fire Department & Rescue Squad

q       Francisco Vol. Fire Department & Rescue Squad

q       Walnut Cove Volunteer Fire Department & Rescue Squad

q       Northeast Stokes Volunteer Fire Department & Rescue Squad

q       Stokes Rockingham Volunteer Fire Department & Rescue Squad

q       Sauratown Volunteer Fire Department & Rescue Squad

q       Danbury Volunteer Fire Department & Rescue Squad

q       South Stokes Volunteer Fire Department & Rescue Squad

q       Double Creek Volunteer Fire Department & Rescue Squad

q       City of King Fire Department

q       Westfield Volunteer Fire Department & Rescue Squad

q       Pilot Knob Volunteer Fire Department

q       Pilot Mountain Rescue Squad and EMS

 

Fire Marshal Cheek explained the differences between the submitted agreements.

 

The Board discussed the following:

 

§         Service District Fire Department Agreements

§         City of King Fire Department Agreement

§         Westfield Vol. Fire Department

§         Pilot Knob Vol. Fire Department Agreement

§         Pilot Mountain Rescue Squad/EMS

§         Rural Hall Fire Department Agreement

§         Inaccessibility of the Fire Departments for use by citizens

 

The Board discussed the use of the Fire Departments by county citizens for events such as receptions, showers, birthday parties, etc along with placing a stipulation into the Agreement requiring Fire Departments to allow citizens to use their building. 

 

Commissioner Walker suggested that the Board adopt a Resolution (based on the inquires and concerns received) suggesting the availability of the Fire Departments by Stokes County citizens be considered in whatever way is appropriate.

 

Fire Marshal Cheek noted 90% to 95% currently allow the use of the fire department buildings by Stokes County citizens.

 

Chairman John Turpin moved to approve the motion to approve the following agreements with the stipulation that these facilities be open to the public as long as it does not interfere with training or providing public safety:

 

q       Pinnacle Volunteer Fire Department & Rescue Squad

q       Lawsonville Volunteer Fire Department & Rescue Squad

q       Francisco Vol. Fire Department & Rescue Squad

q       Walnut Cove Volunteer Fire Department & Rescue Squad

q       Northeast Stokes Volunteer Fire Department & Rescue Squad

q       Stokes Rockingham Volunteer Fire Department & Rescue Squad

q       Sauratown Volunteer Fire Department & Rescue Squad

q       Danbury Volunteer Fire Department & Rescue Squad

q       South Stokes Volunteer Fire Department & Rescue Squad

q       Double Creek Volunteer Fire Department & Rescue Squad

 

Vice Chairman Inman seconded the motion.

 

The Board continued the discussion concerning the facilities being opened for public use, safety issues, scheduling of the facility, etc.  The Board discussed the pros and cons of requiring the Fire Departments to open their doors to the public.

 

County Attorney Jonathan Jordan noted item #8 of the contract which states the following:   

 

·         This agreement constitutes the entire understanding of the parties and contains all the terms agreed upon with reference to the subject matter hereto.  No modification or revision of this agreement shall be

effective unless evidenced by a written document signed by both parties to this agreement.

 

Chairman John Turpin withdrew his motion with Vice Chairman Inman withdrawing his second to the motion.

 

The Board continued discussion concerning the use of the facilities by County citizens.

 

Chairman John Turpin entertained a motion to approve the following Fire Department Agreements:

 

q       Pinnacle Volunteer Fire Department & Rescue Squad

q       Lawsonville Volunteer Fire Department & Rescue Squad

q       Francisco Vol. Fire Department & Rescue Squad

q       Walnut Cove Volunteer Fire Department & Rescue Squad

q       Northeast Stokes Volunteer Fire Department & Rescue Squad

q       Stokes Rockingham Volunteer Fire Department & Rescue Squad

q       Sauratown Volunteer Fire Department & Rescue Squad

q       Danbury Volunteer Fire Department & Rescue Squad

q       South Stokes Volunteer Fire Department & Rescue Squad

q       Double Creek Volunteer Fire Department & Rescue Squad

               

Commissioner Joe Turpin moved to approve the following fire department agreements:

 

q       Pinnacle Volunteer Fire Department & Rescue Squad

q       Lawsonville Volunteer Fire Department & Rescue Squad

q       Francisco Vol. Fire Department & Rescue Squad

q       Walnut Cove Volunteer Fire Department & Rescue Squad

q       Northeast Stokes Volunteer Fire Department & Rescue Squad

q       Stokes Rockingham Volunteer Fire Department & Rescue Squad

q       Sauratown Volunteer Fire Department & Rescue Squad

q       Danbury Volunteer Fire Department & Rescue Squad

q       South Stokes Volunteer Fire Department & Rescue Squad

q       Double Creek Volunteer Fire Department & Rescue Squad

 

Commissioner McHugh seconded and the motion carried (4-1) with Vice Chairman Inman voting against the motion.

 

Chairman John Turpin entertained a motion to approve the City of King Fire Department Agreement.

 

Commissioner McHugh moved to approve the City of King Fire Department Agreement.  

 

Chairman John Turpin seconded and the motion carried (4-1) with Vice Chairman Inman voting against the motion.

 

Chairman John Turpin entertained a motion to approve the Westfield Vol. Fire Department Agreement.

 

Commissioner McHugh moved to approve the Westfield Vol. Fire Department Agreement.  

 

Chairman John Turpin seconded and the motion carried unanimously.

 

Chairman John Turpin entertained a motion to approve the Pilot Knob Vol. Fire Department Agreement.

               

Commissioner McHugh moved to approve the Pilot Knob Vol. Fire Department Agreement.  

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

Chairman John Turpin entertained a motion to approve the Pilot Mountain Rescue Squad and EMS Agreement.

 

Commissioner McHugh moved to approve the Pilot Mountain Rescue and EMS Agreement.  

 

Chairman John Turpin seconded and the motion carried unanimously.

 

Commissioner Walker moved to adopt a Resolution commending the Fire Departments who are already allowing the public to use the facility in a way that does not interfere with their normal operations (training or otherwise) and encourage the other Departments who are not currently allowing the public to use the facility to consider to follow this practice.

 

Vice Chairman Inman seconded the motion.

 

Commissioner McHugh moved to amend the motion to include a statement in the Resolution that request the Fire Departments to respond to the County indicating whether they are or are not participating, how they are participating, if they are willing or not willing to participate, and if not, why. 

 

Commissioner Joe Turpin seconded and the amendment carried unanimously.

 

The amended motion to adopt a Resolution commending the Fire Departments who re already allowing the public to use the facility in a way that does not interfere with their normal operations (training or otherwise) and encourages the other Departments who are not currently allowing the public to use the facility to consider following this practice and also requesting the Fire Departments to respond to the County indicating whether they are or are not participating, how they are participating, if they are willing or not willing to participate, and if not, why carried unanimously.

               

(A copy of the executed agreements will be retained by the Fire Marshal, Clerk to the Board and County Attorney)

           

GENERAL GOVERNMENT – GIS/MAPPING – APPROVAL OF MSAG ROADS TO REFLECT THE NEW EMERGENCY RESPONSE DISTRICT BOUNDARIES

 

GIS Administrator Jake Oakley presented the new response district (ESZ) Emergency Service Zones that were adopted by the Board on February 28, 2005 and sent to the local Telco provider (Sprint) for updates.  A copy of Sprint’s official copy of the entire Stokes County (MSAG) Master Street Address Guide was verified by the Mapping Department and the necessary changes made to the private and state roads reflecting the new ESZ boundaries with the corrections also being returned to Sprint’s E911 Control Center for updates. 

 

With a second verification performed by the Mapping Department to ensure all corrections were successfully completed, Administrator Oakley requested the Board’s approval of the Board on the Master Street Addressing Guide (MSAG) which all roads reflect the new ESZ District Boundaries and approval for Sprint to go live using the corrected database.  Administrator Oakley presented an example of the Stokes County MSAG and ESZ Boundaries for review. 

 

The Board discussed the impact of the future new EMS Stations or Fire Department substations in correlation to these new ESZ District Boundaries.

 

Chairman John Turpin entertained a motion to approve the Master Street Addressing Guide (MSAG) to reflect the new EDZ District Boundaries.

 

Commissioner Joe Turpin moved to approve the Master Street Addressing Guide (MSAG) to reflect the new EDZ District Boundaries. 

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT -  HEALTH DEPARTMENT – PROPOSED HEALTH PERMIT FEE-INDUSTRIAL WASTEWATER

 

Health Director Don Moore presented a recommendation from the Board of Health to charge a $1500 permit fee for an industrial wastewater permit on systems designed for 10,000 gallons per day or greater capacity. 

 

The Board of Health voted to recommend the $1500 permit fee to the Board on July 13, 2005 for consideration.

 

Health Director Moore explained the intensity of issuing such a permit.       

 

Chairman John Turpin entertained a motion to approve the request from the Stokes County Board of Health to implement a permit fee of $1500 for industrial wastewater permits on systems designed for 10,000 gallons per day or greater capacity. 

 

Commissioner Joe Turpin moved to approve the request from the Stokes County Board of Health to implement a fee of $1500 for industrial wastewater permits on systems designed for 10,000 gallons per day or greater capacity. 

 

Commissioner McHugh seconded the motion.

 

The Board discussed the pros and cons of the proposed fee for the industrial astewater permits. Health Director Moore noted surroundings counties such as Guilford and Forsyth fees were $1500+. 

 

Commissioner Walker noted that small counties comparable to Stokes should be evaluated instead of counties like Forsyth and Guilford when comparing the proposed fee of $1500.

 

The motion carried (3-2) with Vice Chairman Inman and Commissioner Walker voting against the motion.

 

GENERAL GOVERNMENT – ADMINISTRATION-MILITARY LEAVE REQUEST

 

County Manager Rick Morris presented a military leave request for the Board’s Consideration from SGT Michael Fincannon.

 

SGT Michael Fincannon (currently employed by Stokes County EMS) will be deployed for one year by the US Army to Iraq.   SGT Fincannon will be in harms way and  will officially be deployed under the Army’s “Hazardous Duty” classification to an active war zone.

 

SGT Fincannon has requested to be allowed to accrue sick, vacation, and holiday leave during his deployment and posted to his account at the time he officially returns back to Stokes County EMS.

 

County Manager Morris recommended the Board approve this request, which will send a strong signal that this county supports its soldiers when they are placed in harms way.

 

Manager Morris noted that upon approval of the Board, a new policy will be drafted for the Board’s consideration, which will specify conditions and requirements.

 

Chairman John Turpin entertained a motion to approve the requested Military Leave request from SGT Michael Fincannon.

 

Commissioner McHugh moved to approve SGT Fincannon’s military leave request.

 

The Board discussed issues pertaining the SGT Fincannon’s military leave request such as the amount of time being requested, precedence setting, and other counties’ military policies. 

 

Commissioner McHugh questioned County Manager Rick Morris if additional benefits were drafted for the Board’s approval in a policy, would these benefits be applied to SGT Fincannon. 

 

County Manager Rick Morris noted that if changes to a policy were approved, these changes could be retroactive to include SGT. Fincannon.

 

The motion carried (4-1) with Commissioner Walker voting against the motion.

 

Commissioner Walker stated that his voting against the motion was simply due to not having the additional information to make an informed and reasonable decision at this time.

 

Commissioner Walker also stated that he was not sure if this was enough and what is the appropriate amount.

 

GENERAL GOVERNMENT – ADMINISTRATION –PROPOSED INTER-GOVERNMENTAL AGREEMENT-CITY OF KING

 

County Manager Rick Morris presented the proposed Inter-Governmental Agreement with the City of King requested by the Rural Center for the Sauratown Fire Department Water Line Extension Grant.  The agreement must be approved by the Board of Commissioners and the City of King Council

 

County Manager Morris stated that the Rural Center has agreed to allow the Water and Sewer Authority to put the City of King in charge of the project and requested an Inter-Local Agreement be prepared. County Manager Morris attended the King City Council meeting this afternoon (7-25-05- 5:30pm) for discussion of the proposed agreement.

 

The City of King approved the proposed agreement with the following changes:

 

·         Change to Inter- Local Agreement instead of Inter-Governmental

Agreement

·         Page 2 – III. Project Management – This Inter-Local Agreement

prepared by the County of Stokes among the Stokes County Water

Authority, etc. Change among to “between”

·         Page 2 -V. Reimbursement of the Local Match – Add wording to

include that after the first year of operation when the system will

be officially turned over to the City of King, that if all the funding

expensed by the Water and Sewer Authority and Stokes County

has not been reimbursed, the City of King will pay off any outstanding

balances in order to have a clean bill of ownership.

 

 

County Manager Morris also stated that the County would write a letter of notification to the residents along the proposed waterline informing them of the rate structure, connection fees, and the transfer of ownership to the City of King after one year.

 

The County would also be willing to follow up with residents concerning the new water line.

 

Manager Morris stated that all parties involved will be setting up a meeting with the Rural Center in Raleigh within the next week to ensure the funding and the completion of the project. 

 

Manager Morris concluded that the matching funds includes an in-kind contribution of $7500 (previous work performed by Cavanaugh on the project).  Manager Morris wanted the Board to know that if this in-kind contribution was not acceptable, the County could possibly have to expense the additional $7500 for the project, though reimbursement would come back to the County within the first year of operation.

 

Commissioner Joe Turpin moved to approve the Inter-Governmental Agreement By and Between the County of Stokes and the City of King as amended by the County  Manager along with the schedule and budget project requirements. 

 

Vice Chairman Inman seconded the motion.

 

The Board continued discussion concerning operation after ownership is turned over to the City of King, current water rates, and possible additional funding of $7500. 

Commissioner Walker requested that the County began to look into the utilities needs of  County citizens beyond the King area. 

 

Commissioner McHugh requested that the Board receive a copy of the plan prepared a few years ago by the Water and Sewer Authority which details the water and sewer expansion in the County.

 

The motion carried unanimously.

 

GENERAL GOVERNMENT – ELECTIONS- BUDGET ORDINANCE AMENDMENT #2

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #2 which is necessary to amend the General Fund to appropriate funds from the State HAVA funds to purchase a computer and printer for a public workstation. The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Elections

 

 

 

 

100.4170.511

 

Equipment –Non Capitalized

 

 

 

$1,500.00

 

 

 

 

 

 

 $1,500.00

 

This will result in a net decrease of $1,500.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be decreased:

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.419

 

HAVA Grant

 

 

 

$1,500.00

 

 

 

 

 

 

 $1,500.00

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #2.

 

Vice Chairman Inman moved to approve Budget Ordinance Amendment #2.

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – SHERIFF’S DEPARTMENT- BUDGET ORDINANCE AMENDMENT #3

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #3 which is necessary to amend the General Fund to appropriate funds from State Fines and Forfeitures to purchase a Model 96 Beretta Pistol. The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Sheriff’s Department

 

 

 

 

100.4310.511

 

Equipment-Non Capitalized

 

 

 

$375.00

 

 

 

 

 

 

 $375.00

This will result in a net increase of $375.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased:

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.413

 

State Fines & Forfeitures

 

 

 

$375.00

 

 

 

 

 

 

 $375.00

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #3.

 

Commissioner Joe Turpin moved to approve Budget Ordinance Amendment #3.

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – SAURATOWN WATERLINE PROJECT- BUDGET ORDINANCE AMENDMENT #4

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #4 which is necessary to amend the General Fund to transfer funds for the Sauratown Fire Department Waterline Project.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

100.4931.002

 

Sauratown Waterline Project

 

 

 

$15,144.00

100.9910.000

 

Contingency

 

$15,144.00

 

 

 

 

 

 

$15,144.00

 

 $15,144.00

 

This will result in a net increase of $00.00 in the appropriations of the General Fund. 

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #4.

 

Commissioner Joe Turpin moved to approve Budget Ordinance Amendment #4.

 

 Vice Chairman Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – FINANCE - BUDGET ORDINANCE

AMENDMENT #5

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #5, which is necessary to amend the General Fund and Capital Reserve Fund to transfer funds for the financial software upgrade.  The appropriations are to be changed as follows: 

 

Account Number

 

GENERAL FUND

 

Decrease

 

Increase

100.4130.511

 

Equipment

 

 

 

$5,400.00

 

 

 

 

 

 

$5,400.00

Account Number

 

CAPITAL RESERVE

 

Decrease

 

Increase

201.4130.000

 

Equipment

 

    $5,400.00

 

 

201.9810.000

 

Transfer to General Fund

 

 

 

$5,400.00

 

 

 

 

    $5,400.00

 

$5,400.00

 

This will result in a net increase of $5,400.00 in the appropriations of the General Fund. 

To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3982.960

 

Transfer from Capital Reserve

 

 

 

$5,400.00

 

 

 

 

 

 

$5,400.00

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #5.

 

Commissioner Joe Turpin moved to approve Budget Ordinance Amendment #5.

 

 Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – ADMINISTRATION- SALE OF TAX FORECLOSED PROPERTY

 

Support Service Supervisor Danny Stovall presented a bid for $2,700 from Mr. James Dalton dated June 27, 2005 to purchase the county tax parcel #6962-10-45-4473 (lots 12-14 Argyle Annex-HWY 65) Deed Book/Page 518-2194 for final approval.

 

Mr. Stovall reiterated that the Board had tentatively approved the bid on June 27th with advertisements for upset bids advertised in the Stokes News on June 30th. 

 

The County received no upset bid before the July 14th deadline. 

 

The sale is being held in accordance with NC General Statute 105-376, 153A-176, and 160A-269.

 

Mr. Stovall concluded that the Board can accept or reject Mr. Dalton’s offer.

 

Chairman John Turpin entertained a motion to accept or reject Mr. Dalton’s offer of $2,700 to purchase the county tax parcel #6962-10-45-4473 (lots 12-14 Argyle Annex-HWY 65) Deed Book/Page 518-2194.

 

Commissioner Joe Turpin moved to accept Mr. Dalton’s offer of $2700 to purchase the county tax parcel #6962-10-45-4473 (lots 12-14 Argyle Annex-HWY 65) Deed Book/Page 518-2194. 

 

Commissioner McHugh seconded the motion.

 

The board discussed the selling of the foreclosed property.

 

The motion carried unanimously.

 

GENERAL GOVERNMENT – PLANNING BOARD- APPOINTMENT

 

Chairman John Turpin opened the floor for nominations for the Quaker Gap Township appointment for the Planning Board.

 

Vice Chairman Inman stated that he would have a possible nomination at the August 8th meeting.

 

GENERAL GOVERNMENT – YVEDDI – APPOINTMENT

 

YVEDDI Executive Director Joann Larkin requested an alternate appointment to the YVEDDI Board of Directors.  Director Larkin recommended Ms. Sherelene Beatty- Walnut Cove who had previously served on the YVEDDI Community Representatives Council.

 

Chairman John Turpin nominated Ms. Sherelene Beatty to serve as an alternate appointment to the YVEDDI Board of Directors.  Ms. Beatty can be considered for appointment at the August 8th meeting.

 

GENERAL GOVERNMENT – BOARD OF HEALTH- APPOINTMENTS

 

Health Director Don Moore presented a request from the Board of Health to extend the following expired appointments to December 2005 at which time appointments will be submitted for another three-year term or recommendation for a replacement:

 

q       Dr. Nick Chalfa   January 2004

q       Greg Collins                        June 2004

q       Dr. Debbie Cowan            September 2004

q       Keith Lawson                      July 2005

q       Dr. Kevin Walker               Exceeds 9 years as of November 2005

q       Brenda Hall                        Exceeds 9 years as of September 2004

 

Director Moore noted that two of the appointees would exceed statutory limitations in December 2005. 

 

Chairman John Turpin questioned County Attorney Jonathan Jordan pertaining to any legal issue the Board would be liable for by appointing one member who has already exceeded statutory limitations. 

 

County Attorney Jordan stated that General Statute 130A-35 (County Board of Health- Appointment; Terms) states that in order to establish a uniform staggered term structure for the board, a member may be appointed for less that a three-year term.

 

Commissioner Walker requested guidance from County Attorney Jordan pertaining to a Code of Ethics issue being that one of the appointees is an immediate relative. 

 

County Attorney Jordan noted that there was no specific private economic gain, which would require Commissioner Walker to abstain from voting, but the Board could consider perception in this matter.

 

Commissioner Walker moved to extend the terms of the following Board of Health appointments to December 2005 in order establish a uniform staggered term structure for the board, a member may be appointed for less that a three-year term:

 

q       Dr. Nick Chalfa   January 2004

q       Greg Collins                        June 2004

q       Dr. Debbie Cowan            September 2004

q       Keith Lawson                      July 2005

q       Dr. Kevin Walker               Exceeds 9 years as of November 2005

q       Brenda Hall                        Exceeds 9 years as of September 2004

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – ADMINISTRATION- STOKES/FORSYTH TECH ADVISORY COUNCIL - UPDATE

 

County Manager Rick Morris updated the Board concerning the Stokes/Forsyth Tech Advisory Council. 

 

Manager Morris noted that an advertisement had been placed on the website for the four at-large members with a deadline of July 29th – 5:00 pm.

 

                Manager Morris noted the following:

 

·         Superintendent Larry Cartner will serve for the schools

·         All previous named nominations have been notified to

complete the application appointment form

·         The towns and cities will submit a nomination

·         Mr. & Mrs. Hartley, Rebecca Chalfa, Sam Hill have

previously expressed interest to serve on the Council

 

The Forsyth Tech Advisory Council appointments will be placed on the August 8th agenda. 

 

Commissioner Walker noted that Worth Hampton also expressed interest in serving on the Council.

 

GENERAL GOVERNMENT – ADMINISTRATION- STOKES REYNOLDS MEMORIAL HOSPITAL-FOUNDATION SETTLEMENT ISSUE-CONTINUATION

 

County Manager Rick Morris and Public Works Director Jay Kinney presented additional information concerning the Stokes Reynolds Memorial Hospital –Foundation Settlement Issue.

 

Public Works Director Kinney presented the two following additional bids:

 

            GeoScience & Technology PA - $3,548.00

                Cavanuagh & Associates - $2,500.00

 

Director Kinney noted the previous bid from S&ME, Inc for $2,950.00.

 

The Board discussed the additional bids received for the proposal for Ground Penetrating Radar Location Services at Stokes Reynolds Memorial Hospital.

 

Vice Chairman Inman moved to accept the $2500 proposal from Cavanaugh & Associates for Ground Penetrating Radar Location Services at Stokes Reynolds Memorial Hospital. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –EMS/JAIL – LIQUIDATION OF EMS CHARGES

 

Chairman John Turpin presented the following Liquidation of EMS Charges as submitted by Emergency Services Director Monty Stevens: (all individuals were incarcerated at the Stokes County Jail)

               

Call Number

 

Date of Call

 

Total Charges

0402390

 

5/29/2004

 

 $         225.18

0402833

 

6/24/2004

 

 $         525.04

0405114

 

11/6/2004

 

 $         355.47

0405117

 

11/6/2004

 

 $         519.57

0500265

 

1/15/2005

 

 $         380.47

0500769

 

2/14/2005

 

 $         380.47

0500874

 

2/22/2005

 

 $         405.47

0501402

 

3/23/2005

 

 $         355.47

0501620

 

4/6/2005

 

 $         355.47

0501677

 

4/9/2005

 

 $         355.47

0501948

 

4/24/2005

 

 $         355.47

 

 

 

 

 $      4,213.55

 

Chairman John Turpin entertained a motion to approve the submitted EMS liquidations.

 

Commissioner Joe Turpin moved to approve the submitted EMS liquidations.

 

Commissioner McHugh seconded and the motion carried unanimously.

           

GENERAL GOVERNMENT – ADMINISTRATION- TRAVEL REQUEST – NWPCOG

 

Clerk to the Board Darlene Bullins presented the final fiscal year 04/05 travel request reimbursement from NWPCOG for the Stokes Nursing Home Advisory Committee in the amount of $153.60.

               

 

Chairman John Turpin entertained a motion to approve the reimbursement request in the amount of $153.60 from NWPCOG for the Stokes Nursing Home Advisory Committee.

 

Commissioner Joe Turpin moved to approve the motion for the reimbursement  request in the amount of $153.60 from NWPCOG for the Stokes Nursing Home Advisory Committee. 

 

Commissioner Walker seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY- REQUEST FROM SHERIFF

JOYCE CONCERNING BADGES FOR RETIRED SHERIFFS

 

Chairman John Turpin presented a request to the Board from Sheriff Mike Joyce who had received a request from a retired Sheriff (at least 10 years of service) for a County badge. 

 

Sheriff Joyce did not have an opinion on this matter and requested the Board’s consideration.

 

The County Badge would be like the regular County Badge except the wording would states “Retired Sheriff”. 

 

                The Board discussed the following:

 

·         Any legal issues pertaining to the badge

·         Other retirees requesting badges

 

The Board took no action on the request.

 

GENERAL GOVERNMENT – PLANNING – POSSIBLE CELL PHONE TOWER LOCATION AT THE PRISON CAMP

 

County Manager Rick Morris informed the Board that a cell phone company has approached the planning department for possible placement at the prison camp.

 

 Director Sudderth requested guidance from the Board before pursuing the request.

 

The Board discussed the possible placement issue on the property.

 

The Board directed County Manager Morris to direct Planning Director Sudderth to pursue the request to see what the company has to offer.

 

GENERAL GOVERNMENT – EMS – REGIONAL COMPETITION

               

County Manager Rick Morris informed the Board that Paramedics Scott Brown and Fred Lawson had won the Region 2 Paramedic Competition and will advance to the State Paramedic Competition in October 2005.

 

GENERAL GOVERNMENT – GOVERNING BODY – EXCHANGE PROGRAM

 

Commissioner Joe Turpin requested the County Manager look into a possible exchange program with surrounding counties and similar counties such as personnel handbook, budget, etc for reference.

 

GENERAL GOVERNMENT – GOVERNING BODY – FISCAL YEAR 2005/06 BUDGET

 

Vice Chairman Inman requested the Fiscal Year 2005/06 Adopted County Budget be open for discussion.

 

Vice Chairman Inman expressed the following concerns:

               

·         Questionable items included in the adopted budget

 

Commissioner Walker expressed the following concerns:

 

·         Questioned if changes were made after adoption on June 30th 

·         Concerned that the budget in place does not best serve the people of the County

·         Requested the Board schedule a budget work session to review the adopted budget


Commissioner McHugh expressed the following:

 

·         The adopted budget was clearly her proposal with the addition of

changes placed on the Board on Thursday night.

·         Statements were clearly made that there could be mistakes in the figures

·         Approved minutes of June 30th clearly disclose the above points

 

Commissioner Walker also stated that he did not understand that he was not adopting the County Manager’s budget and did not realize the adopted budget included an additional $115,000 ambulance along with other changes.

 

Commissioner McHugh reiterated that the approved minutes of June 30th revealed that this budget was Commissioner’s McHugh proposal and part of the motion even states “use the rest of Commissioner McHugh’s figures from her recommendations”.

 

Vice Chairman Inman stated that he also did not understand that he was not adopting the County Manager’s budget. 

 

Commissioner McHugh concluded that there were items that were deducted from the proposal before it was adopted that were not in the County Manager’s budget.

 

Commissioner Joe Turpin expressed his concern of whether future budget work sessions would be beneficial.

 

 The Board discussed recessing tonight’s meeting until Monday, August 1, 2005- 6:00 pm for a budget work session.

 

 

CLOSED SESSION

 

Chairman John Turpin entertained a motion to enter into closed session for the following:

 

§         To consult with an Attorney employed or retained by the Public Body in order to preserve the attorney-client privilege between the Attorney and the Public Body, which privilege is hereby acknowledged, and to consider and give instructions to an attorney concerning the handling or settlement of a claim judicial action, meditation, arbitration, or administrative procedure pursuant to G.S. 143-318.111(3).

 

§         To discuss matters relating to the location or expansion of industries or other businesses in the County pursuant to G.S. 143-318.11(a)(4).

 

Vice Chairman Inman moved to enter into closed session for the above.

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

The Board re-entered into the regular session of the July 25th meeting.

 

There being no further business to come before the Board, Chairman John Turpin entertained a motion to recess the meeting until Monday, August 1, 2005 at 6:00pm.

 

Commissioner Joe Turpin moved to recess the meeting until Monday, August 1, 2005 at 6:00 pm.  

 

Vice Chairman Inman seconded and the motion carried (4-1) with Commissioner McHugh voting against the motion.

 

 

 

_________________________                                  _____________________________

Darlene M. Bullins                                                    John M. Turpin

Clerk to the Board                                                     Chairman