) STOKES COUNTY GOVERNMENT
COUNTY OF STOKES ) DANBURY, NORTH CAROLINA
) JULY 11, 2005
The Board of Commissioners of the County of Stokes, State of North
Carolina, met for regular session in the Commissioners’ Chambers of the Ronald
Wilson Reagan Memorial Building (Administrative Building) located in Danbury,
North Carolina on Monday, July 11, 2005 at 7:00 pm with the following members
present:
Chairman
John Turpin
Vice-Chairman
Leon Inman
Commissioner
Sandy McHugh
Commissioner
Joe Turpin
Commissioner
Jimmy Walker
County
Personnel in Attendance:
County
Manager Richard Morris
County
Attorney Jonathan Jordan
Clerk
to the Board Darlene Bullins
Finance
Director Julia Edwards
Tax
Administrator Wren Carmichael
Public
Works Director Jay Kinney
Support
Services Supervisor Danny Stovall
Chairman John Turpin called the meeting to order.
County Manager Rick Morris delivered the invocation.
Chairman John Turpin opened the meeting by inviting the citizens in
attendance to join the Board with the Pledge of Allegiance.
Chairman John Turpin entertained a motion to approve or amend the
following minutes:
·
June 20, 2005 – Budget Work Session
·
June 22 2005 – Budget Work Session
·
June 23, 2005 – Budget Work Session
·
June 27, 2005 – Budget Work Session
·
June 27, 2005 – Regular Meeting
·
June 28, 2005 – Budget Work Session
·
June 29, 2005 – Budget Work Session
·
June 30, 2005 – Budget Work Session
·
July 1, 2005 – Budget Work Session
Commissioner
McHugh requested the following words in bold be deleted:
·
June 30, 2004 – Deducts $9,000 Communications-EMD
Training (page 10)
Change to read Deducts $9,000 Communications
·
June 30, 2004 – Decrease Emergency
Communications by $8,965-EMD (page 11) Change to Read-Decrease Emergency
Communications by $8,965
·
June 30, 2004 – Decrease Emergency
Communications by $8,965-EMD (page 12) Change to Read-Decrease Emergency
Communications by $8,965
Commissioner
Joe Turpin moved to approve the following minutes as amended:
·
June 20, 2005 – Budget Work Session
·
June 22 2005 – Budget Work Session
·
June 23, 2005 – Budget Work Session
·
June 27, 2005 – Budget Work Session
·
June 27, 2005 – Regular Meeting
·
June 28, 2005 – Budget Work Session
·
June 29, 2005 – Budget Work Session
·
June 30, 2005 – Budget Work Session
·
July 1, 2005 – Budget Work Session
Commissioner
McHugh seconded and the motion carried unanimously.
Public Comments
There
were no public comments.
GENERAL GOVERNMENT – TAX ADMINISTRATION REPORT
Tax
Administrator Wren Carmichael informed the Board that his term as Stokes Tax
Assessor expired July 14, 2005. Pursuant
to NC General Statute 105-294, the County Assessor must be re-appointed for
either a two (2) or (4)-year term.
Commissioner
McHugh moved to re-appoint Wren Carmichael as Stokes County Tax Assessor for a
four (4) year term. Commissioner Joe
Turpin seconded the motion.
Commissioner
McHugh amended her motion to include the approval of the requested annual
salary increase of 5% ($2626.50) for tax assessor and annual salary increase
for Assistant Tax Administrator of 3% ($1047.14) to be effective July 1,
2005.
Commissioner
Joe Turpin seconded the amendment.
The Board discussed the increase in tax
collections under Mr. Carmichael’s administration.
The
motion to reappoint Wren Carmichael as Stokes Tax Assessor for a four (4) year
term (effective July 11, 2005) with an annual salary increase of 5% ($2626.50)
and an annual salary increase for the Assistant Tax Administrator of 3%
($1047.14) to be effective July 1, 2005 carried (4-1) with Commissioner Walker
voting against the motion.
GENERAL GOVERNMENT – GOVERNING BODY – STOKES REYNOLDS
HOSPITAL – FOUNDATION SETTLEMENT ISSUE
County
Manager Rick Morris updated the Board with further information concerning the
foundation settlement issue at Stokes Reynolds Memorial Hospital. County Manager Morris noted that Stokes
Reynolds had requested evaluation of the settlement problem in the loading dock
area from Sutton-Kennerly & Associates, Inc. (Consulting Engineers) to make
recommendations
for proceeding with an engineering investigation of the problem and for the
subsequent repair. A copy of the report
of the Preliminary Observations was included in the Board’s agenda, which
detailed the information, gathered about the existing conditions, analysis of
this information, and the complete recommendation for additional investigation
and
repair.
Mr.
Ralph Mills, P.E., Project Manager-Sutton/Kennerly & Associates Inc,
contacted S&ME, Inc (Geotechnical Engineering/Testing Firm) for hire to
explore and document the subsurface conditions in the area of the settlement by
taking soil borings and making probes inside and outside the settled area to a
depth of at least 10 feet into residual soils below the settled area or to
bedrock. This testing should also
record the extent of any soils that are unsuitable for foundation support. The documentation will include
recommendations for remedial actions for soil conditions and foundation
supports. Upon completion of the
testing, Sutton-Kennerly will review the report of the subsurface exploration
and then work with the building owner and the geotechnical engineer to provide
a structural design to re-support the building structure that meets the
requirements of the geotechnical engineer’s recommendations and which meets the
owner’s requirements.
S&ME,
Inc (Geotechnical Engineering/Testing Firm) presented the following bid quote
to Mr. Mike Alley-Vice President Environmental Services-Stokes Reynolds
Memorial Hospital, Inc.: (copy of detailed quote included in the Board’s
agenda)
Ø
Proposal for a limited subsurface
exploration at Stokes Reynolds
Memorial
Hospital
Ø
Field Testing = $1,118
Ø
Professional Services = $1,840
Ø
Total Lump Sum Project Cost =$2,950
Manager
Morris noted that the Board could proceed with Sutton-Kennel’s Recommendation
or bid the project out for additional bid quotes.
The
Board discussed the pros and cons of proceeding with Sutton-Kennel’s
Recommendations. The Board also
discussed bidding the project out for additional bid Quotes.
Public
Works Director Jay Kinney noted that information from the hospital staff Stated
that the settlement has occurred in an area where an underground fuel tank is
shown On construction drawings for the original hospital. Details of the tank’s
installation and removal are not clear.
The
Board unanimously agreed for the County to proceed with acquiring additional
quotes for the Subsurface Exploration.
GENERAL GOVERNMENT – GOVERNING BODY – STOKES REYNOLDS
HOSPITAL – ASBESTOS ABATEMENT
Public
Works Director Jay Kinney updated the Board with further information concerning
the Asbestos Abatement issue at Stokes Reynolds Memorial Hospital. The asbestos is (wrapped around 52 year old
pipes) currently holding up an expansion project at the hospital.
Director
Kinney presented the following proposals:
Ø
Submitted to Stokes Reynolds Memorial
Hospital
o
D. H. Griffin = $13,510
o
Abatemaster Environmental , Inc =
$49,430
Ø
Submitted to Stokes County
o
Webster Environmental Inc = $40,317
Director
Kinney noted that of the three bids, two vendors priced removal and air
monitoring only. (D. H. Griffin and Webster Environmental Inc) The third vendor
quoted a turnkey bid of removal, disposal, and re-insulation of all pipes along
with the air monitoring and final air clearances.(Abatemaster Environmental
Inc).
The
Board discussed the possibility of removing the asbestos and then bidding out
the re-insulation of the pipes project, disposal of materials, scope of work,
visual inspections and air monitoring.
Commissioner
McHugh moved to accept the proposal from D.H. Griffin – Demolition &
Asbestos Removal, Inc in the amount of $13,510.00.
Vice
Chairman Inman seconded and the motion carried unanimously.
GENERAL GOVERNMENT – GOVERNING BODY – PROPOSED
TRANSPORTATION CONTRACTS-EDTAP, HCCBG & WORK FIRST SERVICES
Support
Services Supervisor Danny Stovall requested the Board’s approval for the
following proposed transportation contracts for fiscal year 2005/06:
Ø
JD Cruises Transportation Services
Incorporated
Ø
Yadkin Valley Economic Development
District Inc (YVEDDI)
Mr.
Stovall noted the following proposed contract amounts for each vendor:
Ø
JD Cruises - $1.14 per vehicle mile
Ø
YVEDDI- $1.10 per vehicle mile- a
fuel surcharge is included in
the
contract: For each five cents ($0.05)
above $2.00 per gallon
cost
at the County operated pumps, a charge of one cent ($0.01)
per
mile will be added.
Mr.
Stovall concluded that the contract award is for a one-year term beginning July
1, 2005 and ending June 30, 2006 with the option to renew.
County
Manager Rick Morris noted that both Senior Services and Social Services were
satisfied with each vendor’s performance during the current fiscal year 04/05.
County
Attorney Jonathan Jordan had approved the proposed contract as to form and
legal sufficiency.
Chairman
John Turpin entertained a motion to approve the proposed contracts for
transportation services with JD Cruises and YVEDDI.
Commissioner
McHugh moved to approved the proposed contracts for transportation services
with JD Cruises and YVEDDI.
Chairman
John Turpin seconded the motion.
The
Board discussed current fiscal year services provided by JD Cruises and YVEDDI.
The
motion carried unanimously.
(A
copy of the contracts will be retained by the Clerk to the Board, County
Attorney, and Services Support Supervisor)
GENERAL GOVERNMENT -
REGION I - AGING ADVISORY COUNCIL- APPOINTMENT
Chairman
John Turpin presented the name of Louise Squires for consideration for
re-appointment to the Aging Advisory Council – Region I who was nominated at
the June 27th meeting.
Vice
Chairman Inman moved to re-appoint Louise Squires to serve on the Region I
Aging Advisory Council.
Commissioner
Walker seconded and the motion carried (3-2) with Chairman John Turpin and
Commissioner Joe Turpin voting against the motion.
GENERAL GOVERNMENT – PLANNING BOARD – RE-APPOINTMENTS
Chairman
John Turpin presented the following names for re-appointment and appointment to
the Planning Board who were nominated at the June 27th meeting:
Darrell Lester – Snow Creek
Township
Dempsey Lilly – Yadkin
Township
Ronnie Morris – Sauratown
Township
Commissioner McHugh moved to re-appoint Darrell Lester- Snow Creek
Township, Dempsey Lilly – Yadkin Township, and appoint Ronnie Morris –
Sauratown Township.
Commissioner Walker seconded the motion.
Chairman John Turpin requested that each appointment be voted on
separately.
Commissioner Walker withdrew his second with Commissioner McHugh
withdrawing her motion.
Commissioner McHugh moved to re-appoint Darrell Lester- Snow Creek
Township to the Planning Board.
Chairman John Turpin seconded and the motion carried unanimously.
Commissioner McHugh moved to re-appoint Dempsey Lilly – Yadkin Township
to the Planning Board.
Commissioner Walker seconded and the motion carried (4-1) with Chairman
John Turpin voting against the motion.
Commissioner McHugh moved to appoint Ronnie Morris – Sauratown Township
to the Planning Board. Commissioner
Walker seconded and the motion carried unanimously.
Chairman John Turpin noted the remaining
vacancy (Replacement for Jack Nunn) for Quaker Gap Township.
Vice Chairman Inman noted possible
nominations for the Sauratown Township at the next meeting.
GENERAL GOVERNMENT –
ADMINISTRATION –KING CLINIC BUILDING UPDATE
County Manager Rick Morris updated the Board concerning the King Clinic
Building cleanup project. Public Works
Director Jay Kinney reported that air quality testing was negative for mold and
the building was ready for occupancy.
GENERAL
GOVERNMENT – GOVERNING BODY –REQUEST FOR THE ADDITION TO THE NC SECONDARY ROAD
SYSTEM-HOOKER FROM ROAD-ENTRANCE ONTO SR 2028-CHARLIE YOUNG ROAD
Chairman
John Turpin presented the request from the NC Department of Transportation for
addition to the NC Secondary Road System – Hooker Farm Road-Entrance onto SR
2028-Charlie Young Road.
As
determined by the policies of the NC Department of Transportation, the Hooker
Farm Road is classified as an “old rural road” with State funds needed to
improve the maintenance condition of this addition estimated at $10,000.
Commissioner
Joe Turpin moved to approve the NCDOT request for addition –Hooker Farm Road –
Entrance onto SR 2028-Charlie Young Road.
Vice
Chairman Inman seconded the motion.
The
Board discussed the addition to the NC Secondary Road System.
Commissioner
McHugh noted that state paving funds are not allowed to be used for maintenance
to secondary roads.
The
motion to add Hooker Farm Road –entrance onto SR 2028, Charlie Young Road to NC
Secondary Road System carried unanimously.
GENERAL
GOVERNMENT – GOVERNING BODY – TUITION REIMBURSEMENT
Clerk to the Board
Darlene Bullins requested tuition reimbursement for EMT Shift Supervisor Doug
Bullins in the amount of $98.00 per Personnel Handbook.
Mr. Bullins has
successfully completed the Emergency Medical Science Degree.
Chairman John Turpin
entertained a motion to approve the tuition reimbursement for EMT-Shift
Supervisor Doug Bullins in the amount of $98.00.
Vice Chairman Inman moved
to approve the tuition reimbursement for EMT-Shift Supervisor Doug Bullins in
the amount of $98.00.
Commissioner McHugh seconded
and the motion carried unanimously.
GENERAL
GOVERNMENT – PROPOSED RESOLUTION – ESTABLISHING CAPITAL RESERVE FUND
Finance Director Julia
Edwards presented the Board with a corrected copy of the Resolution
Establishing Capital Reserve Fund totaling $268,729.26. (a correction of
-$12,400 to the Register of Deeds)
Chairman John Turpin
entertained a motion to approve the Resolution Establishing Capital Reserve
Fund.
Commissioner McHugh moved
to approve the Resolution Establishing Capital Reserve Fund. Chairman John Turpin seconded the
motion.
The Board discussed the
items included in the Capital Reserve Fund.
Commissioner Walker
requested an itemized listing of the items in the Capital Reserve Fund from Finance Director Edwards.
The motion carried
unanimously.
(A copy
of the Resolution Establishing Capital Reserve Fund will be retained by the
Clerk to the Board and the Finance Director).
GENERAL GOVERNMENT – GOVERNING BODY – PROPOSED RESOLUTION
FOR COUNTY MEDICAID RELIEF
Chairman
John Turpin presented information to the Board concerning drafting a Resolution for County Medicaid Relief.
Chairman
John Turpin stated the Board had already adopted a Resolution concerning County
Medicaid Relief.
GENERAL GOVERNMENT – PUBLIC BUILDINGS – BUDGET ORDINANCE
AMENDMENT #1
Finance Director Julia Edwards requested the approval of Budget
Ordinance Amendment #1 which is necessary to amend the General Fund to transfer
funds for the removal of asbestos and air monitoring at Stokes Reynolds
Memorial Hospital. The appropriations
are to be changed as followed:
|
Account Number |
|
EXPENDITURES |
|
Decrease |
|
Increase |
|
|
|
Public Buildings |
|
|
|
|
|
100.4190.352 |
|
Maint. &
Repairs-Buildings |
|
|
|
$13,510.00 |
|
100.9910.000 |
|
Contingency |
|
$13,510.00 |
|
|
|
|
|
|
$13,510.00 |
|
$13,510.00 |
Chairman John Turpin entertained a motion to approve Budget Ordinance
Amendment #1.
Commissioner Joe Turpin moved to approve Budget Ordinance Amendment #1.
Vice Chairman Inman seconded and the motion carried (4-1) with
Commissioner Walker voting against the motion.
GENERAL
GOVERNMENT – GOVERNING BODY – UPCOMING PLANNING MEETING IN AUGUST
Clerk to the Board
Darlene Bullins informed the Board that there would be a Commissioners’
Planning Meeting on Tuesday, August 2, 2005.
There being no further business to come before the Board, Chairman John
Turpin entertained a motion to adjourn the meeting.
Commissioner McHugh moved to adjourn the meeting.
Commissioner Joe Turpin seconded and the motion carried unanimously.
_________________________
_____________________________
Darlene M. Bullins
John M. Turpin
Clerk to the Board
Chairman