STATE OF NORTH CAROLINA                   )                    OFFICE OF THE COMMISSIONERS

                                                                        )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                  )                    DANBURY, NORTH CAROLINA

                                                                        )                    JUNE 23, 2005

 

The Board of Commissioners of the County of Stokes, State of North Carolina, met for a budget work session (recessed from the June 22, 2005 budget work session) in the Commissioners’ Chambers of the Ronald Wilson Reagan Memorial Building (Administrative Building) located in Danbury, North Carolina on Thursday, June 23, 2005 at

6:00 pm with the following members present:

 

                                                Chairman John Turpin

                                                                Vice-Chairman Leon Inman

Commissioner Sandy McHugh

Commissioner Joe Turpin

                                                                Commissioner Jimmy Walker

                                               

                                                                County Personnel in Attendance

                                                                County Manager Richard Morris

                                                                Clerk to the Board Darlene Bullins

                                                                Finance Director Julia Edwards

                                                                Assistant Finance Director Lisa Lankford

                                                               

Chairman John Turpin called the budget work session to order.

               

Commissioner Walker delivered the invocation.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

Chairman John Turpin opened the budget work session by inviting the citizens in attendance to join the Board with the Pledge of Allegiance.

 

GENERAL GOVERNMENT –GOVERNING BODY-PROPOSED 2005/06

BUDGET WORK SESSION

 

The Board continued discussion pertaining the proposed Fiscal Year 2005/06 Budget Work Session.

 

Legal

            The Board discussed the following pertaining to the proposed Legal budget:

 

Ø       Proposed contract presented by County Attorney Jordan

Ø       Possibly of hiring or contracting an in-house attorney for DSS

Ø       Possibly of having an in-house attorney for DSS along with a County attorney for Board and other departments

Ø       Requested County Manager to have Attorney Jordan present a proposal for serving as the County Attorney only

 

Library

            The Board discussed the following pertaining to the Libraries’ proposed budget:

 

Ø       Financing the total purchase price of the bookmobile

 

Commissioner McHugh moved to approve the motion that the following vehicles in the County Manager’s recommended budget be totally financed and any funding transferred from Capital Reserve be returned to Capital Reserve:  Animal Control, EMS Ambulance, Public Buildings, Sheriff’s Vehicles, Jail Van and assembly, and Bookmobile. 

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

Medical Examiner

Finance Director Julia Edwards noted that the Medical Examiner budget varied from year to year depending upon the number of autopsies being requested and performed.

 

Mental Health

The Board discussed the amount of funding that has been expensed to CenterPoint for the previous two fiscal years and the recommended fiscal year.  Health Director Don Moore is researching other options for the Board to review.

 

Natural Resources

The Board discussed the following pertaining to the proposed Natural Resources budget:

 

Ø       Possibility of County paying premiums for Soil/Water District

Board members’ health insurance coverage (3 members)

Ø       Possibility of increasing the Soil Conservation – Cost Share

 

The Board discussed the pros and cons of paying for health premiums for Soil/Water District Board members. 

 

Chairman John Turpin requested the Clerk research the issue with the County’s current Blue Cross/Blue Shield provider.

 

Commissioner McHugh moved to increase the Soil Conservation-Cost Share to $20,000 instead of $19,000.  

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

Parks

The Board discussed the following pertaining to the Parks’ proposed budget:

 

Ø       Liability on County

Ø       Possibility of transferring county owned parks to municipalities

Ø       Cost for operating Moratock Park

Ø       Equipment- Non Capital

 

Commissioner McHugh moved to cut ½ of the requested trashcans and holders from the proposed Parks’ budget.  Commissioner Joe Turpin seconded and the motion carried (4-1) with Commissioner Walker voting against the motion.

 

Planning Community Development

County Manager Rick Morris requested submission of amended sheets for the Planning Community Development Department which implements grade scale and position classification changes to more accurately reflect the work being performed and the levels compensation necessary to keep the department competitive with similar departments in

other counties and competing municipalities.

 

Commissioner McHugh moved to accept the amended Planning Community Development proposed budget sheets for submission into the proposed 2005/06 budget.

 

The motion died for lack of second.

 

The Board discussed issues pertaining to the Department’s performance, conflict of interest working for other counties or municipalities, competing municipalities, recommended reclassifications, and possibly of experience being lost in the department.

 

Public Buildings

The Board discussed the following pertaining to the Public Buildings’ proposed budget:

 

Ø       Equipment – Non Capitalized

Ø       Improvements line item

Ø       Need for moving Elections to front of building for “One Stop Voting”

Ø       Renovations for moving EMS/Fire Marshal

Ø       Renovations for Courtroom “C”

 

Commissioner Joe Turpin moved to reduce the Improvements line item by $200,000.

 

Vice Chairman Inman seconded the motion. 

 

The Board further discussed the recommendation of moving EMS/Fire Marshal to the third floor. 

The motion carried (4-1) with Commissioner McHugh voting against the motion.

 

Commissioner McHugh moved to deduct $400 from the Public Buildings’ Equipment- Non Capitalized line item. 

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

Purchasing

The Board commented that the Purchasing recommendation had basically remain at the same level of funding.

 

Recreation

The Board discussed the following pertaining to the Recreation proposed budget:

 

Ø       Proposed contract with the YMCA

Ø       Amount of funding versus amount of services being received

Ø       Increase in requested funding for upcoming fiscal year 05/06

Ø       Programs at new Danbury location

Ø       Cardiovascular Machines and Recumbent bikes proposed in

fiscal year 05/06 recommendation

Ø       Need for separate Parks/Recreation Department

Ø       Need for grants writer to secure grants for improving parks

Ø       Areas being served by YMCA

Register of Deeds

The Board discussed the following pertaining to the Register of Deeds proposed budget:

 

Ø       Requested reclassifications by Register of Deeds

Ø       Revenues

 

Commissioner McHugh moved to approve the two reclassifications as requested by the Register of Deeds – Deputy I and Deputy II Registers of Deeds. 

 

Chairman John Turpin seconded and the motion carried (4-1) with Commissioner Joe Turpin voting against the motion.

 

Schools

Chairman John Turpin noted that the Schools’ Current Expense and Capital Outlay would be discussed at the June 27th meeting due to lack of time.

 

Senior Services

The Board discussed the following pertaining to the Senior Services’ proposed budget:

 

Ø       Utilities

Ø       Rent for facilities used for Nutrition sites

 

Commissioner McHugh moved to reduced the Utilities line item to $5400 instead $5700. 

 

Chairman John Turpin seconded and the motion carried unanimously.

 

Sheriff’s Department

The Board discussed the following pertaining to the Sheriff’s Department proposed budget:

 

Ø       Nine (9) vehicles to be financed

Ø       School Resource Officers

Ø       Maintenance & Repair – Auto

Ø       Auto Supplies – Gasoline

 

 

There being no further business to come before the Board, Chairman John Turpin entertained a motion to recess the budget work session until Monday, June 27th following the regular scheduled Commissioners’ meeting.

 

Commissioner McHugh moved to recess the budget work session until Monday, June 27, 2005 immediately following the regular scheduled Commissioners’ meeting.   

 

Chairman John Turpin seconded and the motion carried unanimously.

_________________________                                  _____________________________

Darlene M. Bullins                                                    John M. Turpin

Clerk to the Board                                                    Chairman