STATE OF NORTH CAROLINA                   )                    OFFICE OF THE COMMISSIONERS

                                                                        )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                  )                    DANBURY, NORTH CAROLINA

                                                            )                    JUNE 15, 2005

 

 

 

The Board of Commissioners of the County of Stokes, State of North Carolina, met for a budget work session in the Commissioners’ Chambers of the Ronald Wilson Reagan Memorial Building (Administrative Building) located in Danbury, North Carolina on Wednesday, June 15, 2005 at 6:00 pm with the following members present:

 

                                                Chairman John Turpin

                                                                Vice-Chairman Leon Inman

Commissioner Sandy McHugh

Commissioner Joe Turpin

                                                                Commissioner Jimmy Walker

                                                               

                                                                County Personnel in Attendance:

                                                                County Manager Richard Morris

                                                                Clerk to the Board Darlene Bullins

                                                                Finance Director Julia Edwards

                                                                Assistant Finance Director Lisa Lankford

                                                               

 

Chairman John Turpin called the budget work session to order.

               

Commissioner Walker delivered the invocation.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

Chairman John Turpin opened the meeting by inviting the citizens in attendance to join the Board with the Pledge of Allegiance.

 

GENERAL GOVERNMENT –GOVERNING BODY-PROPOSED 2005/06 BUDGET WORK SESSION

 

The Board discussed the following outside request proposed in Special Appropriations:

 

Piedmont Triad Horizons – Proposed amount - $4,560

 

County Manager Rick Morris noted the funding is used for Economic Development Projects. 

The Board requested additional information.

 

Northwest Piedmont Council of Government – Travel – Proposed amount - $750

 

County Manager Rick Morris noted the funding is used for reimbursement of travel for Adult Nursing Home Advisory Committee members serving Stokes County. 

 

Northwest Piedmont Council of Government – RPO – Proposed amount - $3,500

 

Commissioner Joe Turpin (member of RPO) supported the proposed amount which is used for TIP projects that will benefit Stokes County.

 

King Senior Center – Proposed amount - $5,000

 

County Manager Rick Morris noted that the proposed amount of $5,000 is the second payment for the City of King for a new King Senior Center.  The first funded amount of $5,000 (fiscal year 04/05) has been transferred to Capital Reserve.

 

The Board discussed the following other proposed funding:

 

Superior Court – Proposed amount - $48,580

 

Finance Director Julia Edwards noted this year’s requested included funding for Jury Commissioners along with utilities.  Contractual Services is not funded this year due to the Clerk of Court Dean Hartgrove previously requesting to change vendors effective July 1, 2005 at a lower cost and updated system which is used for jury selection.

 

Funding was budgeted in order to enter into a new contract prior to July 1, 2005. 

Contractual Services will be budgeted in the 06/07 fiscal year.   

 

The Board also requested information concerning the possibility of moving the current judges’ chambers in King back

to Danbury.

 

Enhanced E911 Fund – Proposed amount - $367,164

 

County Manager Rick Morris noted that this proposed budget reflects an increase E911 Charge from the current charge of $.60 to $1.50 per phone line.

 

                The Board discussed the following concerning the E911 Fund:

 

§         Partial payment for Fly Over –Digital GIS

§         Computers for King

§         Need for generator

§         Communications console system for King

§         Possibility of charging for services provided to municipalities

 

Regional Sewer Fund – Proposed amount -$162,637

 

Finance Director Julia Edwards explained the line items in the proposed Regional Sewer Fund.

 

Stokes Reynolds Revenue Bond Fund  -Proposed amount - $525,117

 

Finance Director Julia Edwards explained the line items in the proposed Stokes Reynolds Revenue Bond Fund.

 

Medical Examiner – Proposed amount - $10,000

               

Finance Director Julia Edwards explained the line items in the proposed Medical Examiner Budget.

 

Contingency – Proposed amount - $200,000

 

County Manager Rick Morris noted that the contingency line item (100.9910.00) and leave cost (100.9910.100) remained the same has 04/05 budget.  Merit program has been moved to the Governing Body’s proposed budget.

 

Debt Service – Proposed amount - $2,981,808

 

Finance Director Julia Edwards explained the line items in the proposed Debt Service Budget.  Director Edwards noted the following:

 

§         Savings from refinancing GO Bonds

§         Equipment lease payment for fiscal year 04/05

§         Equipment financing – (1) ambulance; (9) Sheriff’s vehicles; (1) Animal

Control truck; (1) Jail van and assembly; and (1) Public Building Truck

 

Capital Reserve Fund – Proposed amount - $276,445

 

Finance Director Julia Edwards explained the line items in the proposed Capital Reserve Fund.

 

Transfer to other Funds – Proposed amount - $886,374

 

Finance Director Julia Edwards explained the line items in the proposed Transfer To Other Funds.

 

Finance

Finance Director Julia Edwards

Request:  Director Edwards requested No additional funding.

§         Departmental Supplies

§         Server

§         SQL Software

§         Possible increase in revenue for the proposed Finance budget

§         Fund Balance

 

Administration

County Manager Rick Morris

Admin. Assistant Darlene Bullins

Request:  No additional funding requested.

§         Need for New Admin/Benefits Clerk position

 

Governing Body

County Manager Rick Morris

Request:  Admin. Assistant Darlene Bullins requested the guidance of the Board

pertaining to adding funding to the Governing Body’s proposed budget to purchase (2) two defibrillators to be placed in the Administrative and DSS Buildings.  Currently, the County has a defibrillator in the Health Department, Government Center, and Jail.

§         Need for defibrillators

§         Location of defibrillators no longer used by EMS

 

 

 

 

Other Issues Discussed:

 

The Board discussed the following other issues pertaining to the proposed budget:

 

§         Revenues

§         Items budgeted with Hold Harmless funding

§         COLA

               

 

There being no further business to come before the Board, Chairman John Turpin entertained a motion to recess the budget work session.

 

Commissioner McHugh moved to recess the budget work session until Monday, June 20, 2005 at 6:00 pm.   

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

_________________________                                  _____________________________

Darlene M. Bullins                                                    John M. Turpin

Clerk to the Board                                                    Chairman