) STOKES COUNTY GOVERNMENT
COUNTY OF STOKES ) DANBURY, NORTH CAROLINA
) JUNE 13, 2005
The Board of Commissioners of the County of Stokes, State of North
Carolina, met in regular session in the Council Chambers of the Ronald Wilson
Reagan Memorial Building (Administrative Building), located in Danbury, North
Carolina, on Monday, June 13, 2005 at 7:00 pm with the following members
present:
Chairman
John Turpin
Vice-Chairman
Leon Inman
Commissioner
Sandy McHugh
Commissioner
Joe Turpin
Commissioner
Jimmy Walker
County
Personnel in Attendance:
County
Manager Richard Morris
County
Attorney Jonathan Jordan
Clerk
to the Board Darlene Bullins
Finance
Director Julia Edwards
Emergency
Services Director Monty Stevens
District
Soil/Watershed Conservationist Tom Smith
Program
Director Lynn Martens-Senior Services
Chairman John Turpin called the meeting to order.
County Attorney Jonathan Jordan delivered the invocation.
Chairman John Turpin opened the meeting by inviting the citizens in
attendance to join the Board with the Pledge of Allegiance.
Chairman John Turpin entertained a motion to approve or amend the
minutes of the May 23, 2005 meeting.
Commissioner McHugh moved to approve the minutes of the May 23, 2005
meeting.
Commissioner Joe Turpin seconded and the motion carried unanimously.
Chairman John Turpin
invited those in attendance to join the Commissioners for the presentation of
new county vehicles.
County Manager Rick Morris and Chairman John Turpin presented a short
presentation to those in attendance informing the public how their tax dollars
are spent.
Chairman John Turpin presented the keys to the following department:
·
Sheriff Mike Joyce – (9) Sheriff’s vehicles
Chairman John Turpin joined State Employees Credit Union Manager Pam
Borema in a dedication ceremony for the new CashPoints ATM.
The following citizen spoke to
the Board during public comments.
Christine Hopkins
1283
Young Road
Walnut
Cove, NC 27052
Re: Taxes
Ms.
Hopkins spoke to the Board on behalf of the elderly taxpayers in Stokes
County.
Ms.
Hopkins expressed concerns for those elderly citizens in Stokes County who
lived on fixed income and are unable to pay taxes. Ms. Hopkins supports Revenue Neutral Taxes.
GENERAL
GOVERNMENT – EMERGENCY MEDICAL SERVICES- PRESENTATION OF EMS AMBULANCE
PLACEMENT STUDY
Emergency Services Director Monty Stevens
introduced Central Regional Manager
Todd Baker and Regional Specialist Eddie Jordan (Office of EMS) who
presented an overview of the EMS Ambulance Placement Study. The Emergency Medical Services Resource
Place Analysis for Stokes County, which was prepared by the Central Regional
EMS Office.
Mr. Baker noted the
following areas of the report:
§
Background information
§
Total Response Time
§
Data Analysis
§
Chart – Total Calls by Unit (emergent and non-emergent)
§
Chart – Total Calls by Time of Day (per unit)
§
Percent of Call That were Standby (moving to cover another area)
§
Number of Calls by Zip Code
Mr. Baker also noted the
advantages and disadvantages of the following recommendations: (Mr. Baker
reiterated these are only recommendations of the Office of EMS)
§
Response Zones – Current Deployment Map
§
Deployment Map – Option 1
§
Deployment Map – Option 2
§
Deployment Map – Option 3
§
Deployment Map – Option 4
Mr. Baker’s
recommendation of Option # 3 reflects the relocation of Units 3, 4, and 5 and
the addition of two quick response vehicles (QRV) and with Unit 2 remaining at
the current location.
Mr. Baker also
recommended (not included in the report) that the County adopt an Emergency
Medical Dispatch Program that will reduce Response Time.
Mr. Baker concluded with comments
concerning the Summary of Recommendations.
§
Overlap of EMS Coverage in adjoining counties
§
Level of care
§
Location of units within the County
§
Best utilization of Stokes units
§
Response time
§
Air Care
§
Use of school facilities for EMS locations
§
Use of data for study
(A
copy of the complete report will be retained by the Clerk to the Board and
Emergency Services Director)
Interim Director Deana Ray –ForsythTech and Coordinator/Instructor Bill
Cobb- ForsythTech presented the following proposal:
o
Create a Stokes County Small Business/Community Resource Center
to be located in Walnut
Cove. The express purpose of the
facility
would be to provide a
business incubator, where entrepreneurs could
receive training and advice,
serve as a classroom for other non-credit
business classes taught by
Forsyth Tech faculty, and provide a much-
needed community meeting
space for local civic and community
organizations. The Stokes County Commissioners have
reserved use
of the building located at
904 N Main Street, Walnut Cove, for Forsyth
Technical Community
College.
Ms. Ray discussed benefits of the proposed project.
Ms. Ray also noted that the 13 computers would be supplied by Forsyth
Tech with the County responsible for utilities and the purchase of a wireless
computer router.
The Board discussed the need of the project and the promotion of the
project to insure Stokes County citizens are informed of the project.
Chairman John Turpin entertained a motion approve the Forsyth
Tech/Stokes County Community Resource Center for Small Businesses to be located
in Walnut Cove.
Commissioner Joe Turpin moved to approve the Development of Forsyth
Tech/Stokes County Community Resource Center for Small Businesses to be located
in Walnut Cove.
Commissioner McHugh seconded and the motion carried unanimously.
GENERAL GOVERNMENT – GOVERNING BODY – ESTABLISHMENT
OF FORSYTH TECH COMMUNITY COLLEGE ADVISORY BOARD
County Manager Rick Morris presented the following information
concerning the formulation of Stokes County Forsyth Tech Advisory Council:
Background: Several weeks ago I met with
Dr. Arnold Hence, Executive Vice President of Forsyth-Tech and Deana Ray,
Forsyth-Tech Interim Director for Stokes County, to discuss the establishment
of a Forsyth-Tech Advisory Council. The purpose of the Council would be to
advise Dr. Gary Green, President-Forsyth-Tech on community college/educational matters
related to Stokes County. Since that time, I have received only positive feedback from the
community on the establishment of this council.
Draft Proposal: Based on the positive response,
I would propose that the Stokes County Board of Commissioners approve the
establishment of the Stokes County Forsyth-Tech Advisory Council and designate
members of the council through the regular board member appointment process currently in
use by the County. Under this process, nominations would be received by the Board of
Commissioners and approved at the next regular meeting. The proposed make up of the council
would be the following:
• One
member from each municipality in the county
• Four
at-large members
• Two
Stokes County Commissioners
• Two
Trustees or their designees - Forsyth-Tech
• Forsyth-Tech'
s Stokes County Director
o (current Interim Director is Deana Ray)
• Stokes
County Economic Development Director
• One
Representative from Stokes County Schools
With Commissioner approval, I will proceed forward with Dr. Hence and
Deana Ray to establish the council and initiate the board member appointment
process. Several names have already been suggested as potential members.
Manager Morris noted that the following individuals had already
expressed interest in serving on the Council:
§
Mr. Sam Hill
§
Mr. & Mrs. Hartley
§
Ms. Rebecca Chalfa
Interim Director Deana Ray –Forsyth Tech agreed with the County
Manager’s recommendation for the make up of the Council.
The Board discussed making sure that all quadrants of the County would
have representation on the Council along with representation from businesses
and the elderly.
Commissioner McHugh moved to approve the following make up of the
Stokes County Forsyth Tech Advisory Council:
o
One
member from each municipality in the county
o
Four at-large members
o
Two Stokes County Commissioners
o
Two
Trustees or their designees - Forsyth-Tech
o
Forsyth-Tech'
s Stokes County Director
(current
Interim Director is Deana Ray)
o
Stokes
County Economic Development Director
o
One
Representative from Stokes County Schools
*Representation must be from the Northeast
*Representation
must be from the Northwest
*Must have small business
representation
*Must
have elderly representation
and with the County Manager submitting the recommendations from the
municipalities, Forsyth Tech, and Stokes County Schools to the Board.
Commissioner Joe Turpin seconded and the motion carried unanimously.
The Board requested the
Clerk to advertise this Council on the County’s website.
GENERAL GOVERNMENT – SOIL AND
WATER – PRESENTATION OF VOL.
AGRICULTURAL DISTRICTS – ANNUAL
REPORT
Soil Conservationist Tom Smith presented a brief overview of the annual
report of the Stokes County Voluntary Farmland Preservation Program which
explained the Purpose, Public Benefits, Farmer Benefits, Who Qualifies, and
Restrictions along with a list of Agricultural Advisory Board appointments.
Mr. Smith requested the re-appointment of the following members:
§
Grant Christian
§
Michael Joyce
§
Robert P Lindsay
§
Manley Stovall
§
Mark Pendleton
§
Dale Hartman
§
Tommy Durham
*All have expressed interest in being re-appointed.
Mr. Smith expressed appreciation to the Board for their support.
GENERAL GOVERNMENT –
SENIOR SERVICES – PROPOSED BATEMAN SENIOR MEALS CONTRACT- AMENDMENT
Program Director Lynn
Martens – Senior Services requested the Board’s approval to enter into a
12-month extension of the existing contract with Bateman Senior Meals to
provide meals for Stokes County Senior Services Nutrition Programs.
Program Director Martens
noted the following amendments to the existing contract:
·
3% Increase in rate - $2.70 to $2.78 per meal
·
Modifications to the holiday schedules dates
Program Director Martens
noted the justification given for the price increase of the meal -cost of milk,
produce, and fuel. Ms. Martens also
noted that County Attorney Jonathan Jordan had reviewed the amendments.
The Board discussed the
following issues pertaining to the meals delivery by Bateman:
·
Increase in price
·
Quality of service being received by Seniors in Stokes County
·
Areas being covered by the service
·
Future possible areas for nutrition sites
Chairman John Turpin entertained
a motion to approve the Bateman Senior Meals Contract Amendment, which
increases the rate from $2.70 to $2.78 per meal.
Vice Chairman Inman moved
to approve the motion to approve the Bateman Senior Meals Contract Amendment,
which increases the rate from $2.70 to $2.78 per meal.
Commissioner Walker
seconded and the motion carried unanimously.
GENERAL GOVERNMENT – GOVERNING
BODY – PRESENTATION OF RURAL HEALTH CARE ACCESS COLLABORATION (PRESENTED BY
HEALTH SERVICE ALLIANCE BOARD MEMBERS)
C. Douglas Atkinson, FACHE, Wake Forest University Baptist Medical
Center, Carl M. Kimel, Forsyth Medical Center, and Lance Labine, Stokes
Reynolds Hospital presented the Rural Health Care Access Collaboration Interim
Report to the Board.
Mr. Doug Atkinson explained in detail the following points:
·
Background information
·
Statement of Philosophy
·
Agreement
·
Achievements
·
Next Steps
(A copy of the complete presentation will be retained by the Clerk to
the Board)
Mr. Lance Labine presented the May 2005 Annual Report of Stokes
Reynolds Memorial Hospital.
Mr. Labine noted the following:
·
First year as a Critical Access Hospital
·
Improvement in projected loss
·
Initiatives to Improve Performance
·
Additions of Cataract Surgery and other outpatient services at JR Jones
·
EMS base station in the hospital
Mr. Atkinson concluded one major step for the Alliance is meeting with
the Stokes County Board of Health and working closely with the new Health
Director Don Moore. A Healthcare mini
Summit is planned for October 2005 with the following short-term goals:
·
Complete inventory/assessment of health care services and needs in the
County
·
Establish priorities and focus for the next 6-12 months.
·
Develop and implement action plans in conjunction with provider
organizations
·
Monitor and evaluate performance outcomes
Commissioner Walker expressed the following concerns :
·
No formal presentation at the beginning to the Health Board
·
No formal presentation at the beginning to the Board of Commissioners
·
No formal appointment for county officials to the Alliance
·
County funding of $10,000
·
Concerns of two competitive hospitals being involved
·
No Board member from the Southern part of the County
·
No medical professional from the County
·
Quality of service being provided at JR Jones
·
Concerns that a year has passed before coming to the Board
or planning to meet with the
Board of Health
Mr. Atkinson responded to Commissioner Walker’s comments. Mr. Atkinson invited Commissioner Walker to
sit in on any meetings and welcomed his input.
Mr. Kimel noted that a cooperative effort is the best way to go with
representatives from area hospitals to help to create a system of care that
takes care of all the communities’ needs.
Vice Chairman Inman noted the County main goal is to provide the best
possible health care for the citizens of Stokes County.
Commissioner McHugh noted the confusion of the Alliance with a Public
Health Authority.
Chairman John Turpin expressed appreciation to Mr. Atkinson, Mr. Kimel,
and Mr. Labine for their presentation.
GENERAL GOVERNMENT –
ADMINISTRATION – STOKES COUNTY SEARCH AND RESCUE POLICY – REVISIONS
County Manager Rick Morris presented the revised Stokes County Search
and Rescue Policy for the Board’s approval.
Manager Morris noted the need for the revisions due to NC Project
Lifesaver (Mountain Research) no longer providing Search and Rescue Services to
the County unless by special request.
The Board discussed the revised policy.
Chairman John Turpin suggested adding the signatures for approval of
the King Fire Chief and the Walnut Cove Fire Chief considering the President of
the Fire & Rescue Association, which serves all other fire districts in the
County, is included.
Chairman John Turpin entertained a motion to approve the submitted
Stokes County Search and Rescue Policy.
Commissioner Joe Turpin moved to approve the submitted Stokes County
Search Rescue Policy as submitted with the added signatures for approval of the
King Fire Chief and the Walnut Cove Fire Chief.
Commissioner McHugh seconded and the motion carried unanimously.
(A copy will be retained by the Clerk to the Board)
Finance Director Julia Edwards
requested the approval of Budget Ordinance Amendment #132 which is necessary to
amend the General Fund to transfer funds to appropriate Evidence Room Fees to purchase a Heavy Duty
Two Shelf for the Evidence Room Cart cost for the remainder of the fiscal
year.
The
appropriations are to be changed as followed:
|
Account Number |
|
EXPENDITURES |
|
Decrease |
|
Increase |
|
|
|
Jail |
|
|
|
|
|
100.4320.260 |
|
Departmental Supplies |
|
|
|
$163.00 |
|
|
|
|
|
|
$163.00 |
|
Account Number |
|
REVENUES |
|
Decrease |
|
Increase |
|
100.3432.411 |
|
Evidence Room Fees |
|
|
|
$163.00 |
|
|
|
|
|
|
$163.00 |
Chairman John Turpin entertained a motion to approve Budget Ordinance
Amendment #132.
Commissioner McHugh moved to approve Budget Ordinance Amendment #132.
Vice Chairman Inman seconded and the motion carried unanimously.
Finance Director Julia Edwards requested the approval of Budget
Ordinance Amendment #133 which is necessary to amend the General Fund to
appropriate Recreation Grant and matching funds for Germanton Park Expansion
Park. The appropriations are to be changed as followed:
|
Account Number |
|
EXPENDITURES |
|
Decrease |
|
Increase |
|
|
|
Germanton Park |
|
|
|
|
|
203.6150.510 |
|
Equipment |
|
|
|
$26,445.00 |
|
|
|
|
|
|
$26,445.00 |
|
Account Number |
|
REVENUES |
|
Decrease |
|
Increase |
|
203.3839.001 |
|
Germanton Park Matching |
|
|
|
$12,718.00 |
|
203.3839.000 |
|
Miscellaneous |
|
|
|
$1,009.00 |
|
203.3301.259 |
|
Germanton Park Grant |
|
|
|
$12,718.00 |
|
|
|
|
|
|
$26,445.00 |
Chairman John Turpin entertained a motion to approve Budget Ordinance
Amendment #133.
Commissioner Joe Turpin moved to approve Budget Ordinance Amendment
#133.
Commissioner McHugh seconded and the motion carried unanimously.
Finance Director Julia Edwards requested the approval of Budget
Ordinance Amendment #134 which is necessary to amend the General Fund to
appropriate and transfer funds for the Installment Purchase of Equipment for
various departments. The appropriations are to be changed as followed:
|
Account Number |
|
EXPENDITURES |
|
Decrease |
|
Increase |
|
|
|
Animal Control
|
|
|
|
|
|
100.4380.510 |
|
Equipment |
|
|
|
$15,635.00 |
|
100.4380.351 |
|
Maint. & Repairs- Auto |
|
|
|
$470.00 |
|
|
|
Emergency Medical Services
|
|
|
|
|
|
100.4370.510 |
|
Equipment |
|
|
|
$245,719.00 |
|
100.4370.351 |
|
Maint. & Repairs –
Auto |
|
|
|
$2,892.00 |
|
100.4370.511 |
|
Equipment - Non Capitalized |
|
|
|
$4,683.00 |
|
|
|
Sheriff’s Department
|
|
|
|
|
|
100.4310.510 |
|
Equipment |
|
|
|
$204,600.00 |
|
100.4310.351 |
|
Maint. & Repairs –
Auto |
|
|
|
$6,138.00 |
|
100.4310.511 |
|
Equipment - Non Capitalized |
|
|
|
$30,960.00 |
|
|
|
Fire & Rescue
|
|
|
|
|
|
100.4340.510 |
|
Equipment |
|
|
|
$36,647.00 |
|
100.4340.351 |
|
Maint. & Repairs –
Auto |
|
|
|
$1,080.00 |
|
|
|
Solid Waste
|
|
|
|
|
|
100.4720.510 |
|
Equipment |
|
|
|
$305,094.00 |
|
100.4720.350 |
|
Maint. & Repairs –
Auto |
|
|
|
$2,012.00 |
|
|
|
Debt Services
|
|
|
|
|
|
100.9100.804 |
|
Principal- Equipment |
|
$164,556.00 |
|
|
|
100.9100.834 |
|
Interest – Equipment |
|
$28,797.00 |
|
|
|
|
|
|
$193,353.00 |
|
$855,930.00 |
|
Account Number |
|
REVENUES |
|
Decrease |
|
Increase |
|
100.3920.911 |
|
Proceeds from Installment
Purchase |
|
|
|
$662,577.00 |
|
|
|
|
|
|
$662,577.00 |
Chairman John Turpin entertained a motion to approve Budget Ordinance
Amendment #134.
Commissioner Joe Turpin moved to approve Budget Ordinance Amendment
#134.
Commissioner McHugh seconded and the motion carried unanimously.
GENERAL
GOVERNMENT – FINANCE – BUDGET ORDINANCE AMENDMENT #135
Finance Director Julia Edwards submitted Budget Ordinance Amendment
#135 for the Board’s consideration at a recess meeting to be scheduled for
Tuesday, June 14, 2005 at 5:45 pm.
Budget Ordinance Amendment #135 was not included in the June 13th
agenda.
|
|
EXPENDITURES |
|
|
|
|
Account |
|
|
|
|
|
Number |
|
Decrease |
|
Increase |
|
|
Tax Administration
|
|
|
|
|
100.4140.000 |
Salaries
& Wages |
|
|
$ 2,836.00 |
|
|
Public Buildings
|
|
|
|
|
100.4190.000 |
Salaries
& Wages |
|
|
$ 586.00 |
|
|
Sheriff's Department
|
|
|
|
|
100.4310.000 |
Salaries
& Wages |
|
|
$ 34,841.00 |
|
|
Jail
|
|
|
|
|
100.4320.000 |
Salaries
& Wages |
|
|
$ 8,626.00 |
|
|
Emergency Communications
|
|
|
|
|
100.4325.000 |
Salaries
& Wages |
|
|
$ 4,878.00 |
|
|
Emergency Medical Services
|
|
|
|
|
100.4370.000 |
Salaries
& Wages |
|
|
$ 7,651.00 |
|
|
Animal Control
|
|
|
|
|
100.4380.000 |
Salaries
& Wages |
|
|
$ 3,116.00 |
|
|
Planning |
|
|
|
|
100.4910.000 |
Salaries
& Wages |
|
|
$ 1,451.00 |
|
|
Social Services |
|
|
|
|
100.5310.000 |
Salaries
& Wages |
|
|
$ 23,481.00 |
|
100.9910.100 |
Leave Cost |
$ 83,000.00 |
|
|
|
|
|
|
|
|
|
|
|
$
83,000.00 |
|
$
87,466.00 |
This will result in a net
increase of $4,466.00 in the appropriations of the General Fund.
To provide additional revenue for the above, the following revenues
will be increased.
|
Account |
REVENUES |
|
|
|
|
Number |
|
Decrease |
|
Increase |
|
|
|
|
|
|
|
100.3831.450 |
Investment Earnings |
|
|
$
4,466.00 |
|
|
|
$ - |
|
$
4,466.00 |
GENERAL
GOVERNMENT – FINANCE – BUDGET ORDINANCE AMENDMENT #136
Finance Director Julia Edwards submitted Budget Ordinance Amendment
#136 for the Board’s consideration at a recess meeting to be scheduled for June
14, 2005 at 5:45 pm. Budget Ordinance
Amendment #136 was not included in the June 13th agenda.
|
|
EXPENDITURES |
|
|
|
|||
|
Account |
|
|
|
|
|||
|
Number |
GENERAL FUND |
Decrease |
|
Increase |
|||
|
|
SEE ATTACHMENT |
$
419,443.00 |
|
$559,360.00 |
|||
|
|
|
|
|
|
|||
|
|
|
|
|
|
|||
|
|
|
$
419,443.00 |
|
$
559,360.00 |
|||
|
|
CAPITAL
RESERVE |
|
|
|
|||
|
201.4130.000 |
Finance |
|
|
$
5,400.00 |
|||
|
201.4250.006 |
Vehicle
Maintenance |
|
|
$
12,700.00 |
|||
|
201.4190.013 |
Public
Buildings |
|
|
$
6,500.00 |
|||
|
201.5860.001 |
King Senior
Center |
|
|
$
5,000.00 |
|||
|
201.4320.012 |
Jail |
|
|
$
13,500.00 |
|||
|
|
|
|
|
|
|||
|
|
|
$ - |
|
$
43,100.00 |
|||
|
|
|
|
|
|
|||
|
This will
result in a net increase of $136,667.00 in the appropriations of the General
Fund and increase |
|||||||
|
of $43,100
in the appropriations of the Capital Reserve Fund. To provide additional revenue for the |
|||||||
|
above, the
following revenues will be increased. |
|
|
|
||||
|
|
|
|
|
|
|||
|
|
REVENUES |
|
|
|
|||
|
Account |
|
|
|
|
|||
|
Number |
|
Decrease |
|
Increase |
|||
|
|
|
|
|
|
|||
|
100.3831.450 |
Investment Earnings |
|
|
$
93,917.00 |
|||
|
100.3301.215 |
EA Foster
Care |
|
|
$
46,000.00 |
|||
|
|
|
|
|
|
|||
|
|
|
$ - |
|
$
139,917.00 |
|||
|
|
|
|
|
|
|||
|
|
Capital
Reserve |
|
|
|
|||
|
|
|
|
|
|
|||
|
201.3981.000 |
Transfer
from General Fund |
|
|
$
43,100.00 |
|||
|
|
|
|
|
|
|||
|
|
|
$ - |
|
$
43,100.00 |
|||
|
Account |
|
|
|
|
|
Number |
|
Decrease |
|
Increase |
|
|
Governing Body
|
|
|
|
|
100.4110.000 |
Salaries & Wages |
|
|
$ 5,000.00 |
|
100.4110.110 |
Group Insurance |
$ 3,050.00 |
|
|
|
100.4110.111 |
Dental Insurance |
$ 115.00 |
|
|
|
100.4110.112 |
Retiree Insurance |
$ 4,000.00 |
|
|
|
100.4110.310 |
Travel |
$ 350.00 |
|
|
|
100.4110.311 |
Training |
$ 2,000.00 |
|
|
|
100.4110.340 |
Printing |
$ 500.00 |
|
|
|
|
|
|
|
|
|
100.4111.493 |
King Senior Center (CR) |
$ 5,000.00 |
|
|
|
100.4111.492 |
Roanoke River Basic |