STATE OF NORTH CAROLINA ) OFFICE OF THE COMMISSIONERS
) STOKES COUNTY GOVERNMENT
COUNTY OF STOKES ) DANBURY, NORTH CAROLINA
) MAY 23, 2005
The Board of Commissioners of the County of Stokes, State of North
Carolina, met in regular session in the Council Chambers of the Ronald Wilson
Reagan Memorial Building (Administrative Building), located in Danbury, North
Carolina, on Monday, May 23, 2005 at 7:00 pm with the following members
present:
Chairman
John Turpin
Vice-Chairman
Leon Inman
Commissioner
Sandy McHugh
Commissioner
Joe Turpin
Commissioner
Jimmy Walker
County
Manager Richard Morris
County
Attorney Jonathan Jordan
Clerk
to the Board Darlene Bullins
Finance
Director Julia Edwards
Support
Services Supervisor Danny Stovall
Assistant
Tax Administrator Cheryl Hill
Emergency
Services Director Monty Stevens
Fire
Marshal Brad Cheek
Health
Director Don Moore
BT
Planning Coordinator Denise Martin
Mapping/GIS Administrator
Jake Oakley
Chairman John Turpin called the meeting to order.
County Manager Rick Morris delivered the invocation.
GENERAL
GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE
Chairman John Turpin opened the meeting by inviting the citizens in
attendance to
join the Board with the Pledge of Allegiance.
GENERAL
GOVERNMENT – GOVERNING BODY – PRESENTATION OF PROPOSED COUNTY FISCAL YEAR
2005/06 BUDGET
County Manager Rick Morris presented Board members with a copy of the
proposed Fiscal Year 2005/06 County Budget.
Manager Morris read the following 2005/06 Budget Message:
To: Board
of Commissioners
From: Richard D. Morris, County Manager/Budget
Officer
Date: May 23, 2005
Re: Fiscal Year 2005-06 Budget Message
As required by North Carolina General Statute 159-11, I hereby submit
my proposed balanced budget for Fiscal Year (FY) 2005/06. The mandatory Public Hearing for the
proposed FY 2005/06 Budget has been scheduled for 7:00 pm on Friday June 3,
2005 at the Stokes County Government Center Building, Courtroom “A”.
Budget Theme
The theme of the proposed FY 2005/06 budget is defined by the following
three major objectives:
- Continued recovery and rebuilding from earlier revenue reductions.
- Restoration of the General Fund to an acceptable level.
- A reduction in budget growth from the FY 2004/05 Budget, which
grew 9.6% over the previous year’s budget (FY 2003/04).
With the proposed FY 2005/06 Budget, Stokes County should continue to
emphasize its recovery from past revenue reductions even though significant
progress was made on the General Fund balance in this year’s FY 2004/05
Budget. The total budget request for
2005/06 from both internal and external requesters was $ 41,420,560.00, which
is a 12.58 % increase over last year’s request. My total proposed budget is $ 39,181,258.00, which is a 6.49 %
increase over the 2004/05 approved budget.
It should be noted that approximately .5 % of this year’s 6.49 %
increase can be attributed directly to price increases for fuels. My proposed budget requires no increase in
the property tax rate and restores the General Fund balance from 7.73 % to 8
%.
Eight percent (8%) is the minimum recommended by the Local Government
Commission and is critical to the county maintaining its A (S&P) and A1
(Moody’s) bond rating. The county’s
bond rating will be critically important should the Board of Commissioners
decide to seek financing for new school construction at some point in the
future. My proposed budget also applies
a portion (45.20 %) of the Hold Harmless funding to rebuild the General Fund
balance if Hold Harmless funds are received as promised. Hold Harmless is discussed further in the
next paragraph.
The contingency line in this proposed budget for emergencies is funded
at $100,000, the same as FY 2004/05.
The Hold Harmless revenue for FY 2005/06 is projected to be
$1,994,458.00. Of this amount, 54.80 %
is budgeted to specific items with the condition that these funds will not be
executed until the Hold Harmless is received.
Also, the majority of the budgeted portion of Hold Harmless funding is
designated for non-recurring expenditures.
This strategy is designed to eliminate the county’s dependence on Hold
Harmless funding since these funds are always uncertain and are eventually
planned for elimination.
Revenues
Revenue projections for my proposed budget are supported by a strong
collection effort by the Tax Department where we should exceed budget for the
second consecutive year. This is also a
revaluation year in the County and additional revenues may be realized as a
result of increased property values.
A number of the fees charged by the County are recommended for an
increase to meet the increased cost of providing services. Those requesting these increases include the
Health Dept., Emergency Medical Services Dept. and the E-911 Fund. A fire tax increase is also being requested
for the following fire districts:
·
Walnut Cove Fire District
·
King Fire District
·
Stokes County Fire Service District
In the case of Walnut Cove, the fire tax increase is to offset the
elimination of inventory tax, which historically allowed a lower fire tax rate
for the Walnut Cove Fire District than for its neighboring districts. The King Fire District and Stokes County
Fire Service District had expectations that the revaluation would provide
adequate funding for this year’s budget request without a tax increase. The revaluation has not met these
expectations. Therefore, additional
funds are needed to fund the fire district budget requests and to restore
depleted fund balances. The Rural Hall
Fire District requires no tax increase for this year’s request; however, their
estimated fund balance will be reduced to $731.00.
Capital Financing
My proposed budget is designed to take advantage of the current low
interest rates by using Debt Service to finance a number of remaining required
capital items over three years, which will spread out cash outlays while
locking in a low interest rate. Items
included in this purchase are as follows:
- One (1) ambulance - Emergency Medical Services
- Nine (9) patrol cars - Sheriff’s Department
- One (1) new truck - Animal Control
- One (1) new truck - Public Buildings
- One (1) new larger van - Jail
Under a consolidated financing arrangement, the schedule will be
constructed such that the initial payment on the note will not be due before
July 1, 2006. This will allow the
equipment to be placed on order and received this fiscal year (FY 2005/06) with
the first outlay of funds not occurring until next fiscal year (FY 2006/07).
Personnel
In the area of personnel, my proposed budget provides a 2%
cost-of-living adjustment (COLA) for all county employees, which includes the
Board of Commissioners.
My proposed budget also provides for a longevity increase in the base
salary for all permanent full time and permanent part time employees with the
exception of law enforcement personnel who already receive midpoint longevity
increases at the five-year point of service.
The added longevity increase is for employees who have fifteen
consecutive years of Stokes County employment with no break in service. These employees will receive a $ 2,000.00
increase added to their base salary.
This increase will become effective on July 1st of each year
for employees completing fifteen years of service during the prior fiscal year
subject to budget approval. The
percentage of the $2,000.00 increase received by permanent part time employees
will be based on the percentage of full time they are working at the time of
eligibility.
These increases in employee compensation are needed given the overall
lack of salary increases for several years prior to FY 2004/05. In reviewing the classification upgrades
included in last year’s 2004/05 Budget, the employees who have demonstrated the
longest term commitment, by staying with the County, in most cases received
minimal or no salary increase from the upgrades at that time. This was due to the current salary
structure, which only provides systematic pay increases through the three- year
developmental cycle in the initial phase of employment. It should also be noted that employee health
insurance and dental insurance costs have both increased again this year though
the percentage increases will be slightly less than last year. The recommended COLA and longevity increases
are conditioned on the receipt of Hold Harmless funds and will become effective
with the pay period beginning 9/23/05.
Also included in my proposed budget are six (6) personnel
reclassifications for the departments shown below:
- Two (2) - Planning Department
- One (1) - Department of Social Services
- One (1) - Elections Department
- One (1) - Solid Waste
- One (1) - Part-time position in Senior Services
The reclassifications are called out in the budget notes under each
department and scheduled to become effective with the pay period beginning
09/23/05. Final Board approval of
personnel reclassification changes will result in an update of these positions
on the personnel classification guide for the County.
Updates to the classification guide will not include any increases in
the minimum and maximum salary ranges for the affected grade levels. Personnel reclassification changes are being
recommended to ensure that duties being performed are accurately reflected in
the position descriptions and that employees are being properly compensated for
their current position responsibilities.
Also in the area of personnel, my proposed budget includes three new
positions for the departments shown below:
- Two (2) - Department of Social Services
- One (1) - Administration
These are also called out in the budget notes under each
department. Detailed justifications
will be available for the reclassifications and added positions. New positions, with the exception of DSS,
and the reclassifications are conditioned on the receipt of Hold Harmless and
will become effective with the pay period beginning 9/23/05.
Revenue-Neutral Tax Rate
North Carolina General Statute 159-11(e) requires that the taxing unit
publish in the operating budget a statement reflecting the revenue-neutral tax
rate for the fiscal year following the revaluation year. In complying with this requirement, I would
remind the Board of Commissioners that during the past four (4) years Stokes
County has experienced a number of difficulties that have negatively affected
the level of revenues available for appropriation. Examples include the state revenue emergency that occurred in FY
2000/01, and the replacement of the inventory tax in FY 2001/02 with a
combination of Hold Harmless funding (for 10 years) plus a new one-half cent
sales tax, the result being a net revenue reduction from that provided by the
inventory tax. One additional consideration is the increasing requirement to
fund mandated items such as Medicaid, which will approach $ 2,000,000.00 of
local funding in the proposed FY 2005/06 Stokes County Budget.
The cumulative effect of these negative revenue impacts was a depleted
General Fund balance that dropped as low as 3.76 % in FY 2001/02 and is only projected to return above the
recommended 8 % level by the end of FY 2004/05. It is the position of the Local Government Commission that
counties in the general category of Stokes maintain a 20% - 22 % fund balance
as an acceptable level of risk. In
setting the property tax rate for FY 2005/06, I would recommend the
Commissioners give careful consideration to the County’s recent history and
future budgetary needs plus the fact that this year’s Hold Harmless is not
guaranteed.
My recommendation is that the current property tax-rate of 62 cents
($0.62) per $100.00 of property value remain in effect. The revenue neutral tax rate would be 55.56
cents ($0.5556). The revenue now
generated by one cent of property tax is estimated to be $316,256.00.
Department Highlights
Additional points of interest for selected departments/activities
contained in my proposed 2005-06 budget are highlighted below:
- Administration – Adds one new
administrative position.
- Animal Control – Adds a new truck to
replace one with over 200,000 miles.
- Cooperative Extension Service – Supports full
staffing of the office.
- Debt Service – Overall cost of Debt Service
is reduced from last year.
Includes financing of additional vehicles to complete replacement
of vehicles currently beyond service life. Includes savings from recent refunding of G.O. Bonds.
- Department of Social Services (DSS) – Adds two (2) new positions one of which is federally funded by
CAP and one for foster care. Also
funds one reclassification. Funds
a salary increase for DSS Director as requested by letter from the DSS
Board.
- Economic Development – Provides funds for
continued promotion of tourism.
- Elections - Funds municipal election
and two (2) primary elections.
Also funds one reclassification.
- Emergency Medical Services (EMS) – Funds one (1) new
ambulance.
- Finance – Funds one (1) new server.
- GIS/Mapping – Funds initial part of
fly-over from E-911 Fund.
Increasing permanent part time employee to full time.
- Health Department – Funds 2.5% salary
increase (over and above COLA) for public health nurses and nutritionists
and increases fee structure for services.
- Jail – Funds new larger van for prisoner transport plus equipment
required by state jail inspector.
- Natural Resources – Funds training for
Agricultural Advisory Board. Also
funds one John boat.
- Parks - Funds increased use of part time personnel for Moratock Park to
address flood damage.
- Planning – Funds two (2) personnel reclassifications.
- Public Buildings – Provides funding for
a work lift and one (1) new truck.
Also provides funding for Court System facility renovations and
potential renovations of the third floor or new construction to meet
expanding facility space requirements.
- Recreation –Funds additional
activities throughout the county to include new activities at the new
satellite YMCA Program Center located in Danbury.
- Schools – My proposed budget funds 9.80 % of the requested 14.18 %
increase in Current Expense and provides funding for all of the state
mandated items plus a 2% cost of living adjustment for teacher pay. It also funds increases to the
clerical/custodial pay scale, funds classroom technology initiatives and
three (3) of the current six (6) SRO officers. Additional roof replacements are funded using ADM
funds. The School Budget includes
State & Federal funding estimates broken out by purpose and
function. We have attempted a
“best guess” estimate of where to assign reductions from the school
request by purpose and function; however, I would suggest the two Boards
closely examine and reassign the reductions should they desire to do so.
- Senior Services – Funds one (1)
reclassification of a part-time position.
- Sheriff – Funds nine (9) new patrol cars.
- Solid Waste – Funds one (1) personnel
reclassification.
- Special Appropriations – Adds new funding line
for Agricultural Advisory Board and funds second part of King Senior
Center.
- Tax Department - Eliminates part time salary funding in
revaluation and added part time salary funding to tax administration for
collections and billing.
- Capital Reserve – Adds funding for new
Tax Department software, first payment to Walnut Cove Library expansion
project and partial funding for a new book mobile.
I would like to personally recognize the outstanding efforts of the
County Department Heads and especially Finance Director Julia Edwards,
Assistant Finance Director Lisa Lankford, and Administrative Assistant Darlene
Bullins for their outstanding efforts in constructing this year’s proposed
budget. The department’s budget
packages were thorough, well thought out and well justified.
I appreciate the Board’s consideration of my proposed fiscal year
2005/06 Budget.
Respectfully submitted, Richard D. Morris.
The Public Hearing for the Fiscal Year 05/06 Proposed County Budget is
scheduled for Friday, June 3, 2005 with Budget Work Sessions beginning Monday,
June 6, 2005.
GENERAL
GOVERNMENT –GOVERNING BODY-APPROVAL OF MINUTES
Chairman John Turpin entertained a motion to approve or amend the
minutes of the May 9th meeting.
Commissioner Joe Turpin moved to approve the minutes of the May 9th
meeting.
Commissioner McHugh seconded and the motion carried unanimously.
GENERAL
GOVERNMENT – PRESENTATION OF EMS AMBULANCES AND EMS QUICK RESPONSE VEHICLE
Chairman John Turpin
invited those in attendance to join the Commissioners for the presentation of
new county vehicles.
County Manager Rick Morris and Chairman John Turpin presented a short
presentation to those in attendance informing the public how their tax dollars
are spent.
Chairman John Turpin
presented the keys to the following department:
·
Emergency Services – (3) ambulances
·
Emergency Services – Quick Response Vehicle
PUBLIC COMMENTS
The following citizen spoke to
the Board during public comments.
Mr. Larry “Handyman” Martin
PO Box
563
King,
NC 27021
Re: Environment Health Department
Mr.
Martin spoke to the Board concerning problems in the Environmental Health
Department, which prevented the Department from being able to provide adequate
service to the citizens of Stokes County when requiring a septic tank permit
for installation or repairs. Mr. Martin
noted that delays cost contractors money, citizens more money, delay in sewage
problems being repaired in a timely manner, and allows “boot legging” (septic
tanks being installed and repaired on the weekend without a permit). Mr. Martin stated that the inadequate service
will only increase the illegal installation and repairs being done on the
weekends. Mr. Martin stated that there
is not enough personnel in the Department.
GENERAL
GOVERNMENT – STOKES COUNTY FIRE SERVICE DISTRICT – PRESENTATION-PROPOSED FIRE
SERVICE DISTRICT BUDGET – FY 2005/06
Chairman Harold Dillman,
Stokes County Fire Commission, presented the following proposed Fiscal Year
2005/06 Fire Service District Budget:
AGENCY NAME
|
2005-06 |
2005-06 |
2005-06 |
|
|
Request |
Recommended |
After Appeal |
|
31- Pinnacle |
$ 136,575.00 |
$ 134,867.00 |
$ 134,867.00 |
|
32- Lawsonville |
$ 95,461.00 |
$ 95,401.00 |
$ 95,401.00 |
|
34- Francisco |
$ 154,440.00 |
$ 151,596.00 |
$ 151,596.00 |
|
36- Northeast Stokes |
$ 158,864.82 |
$ 149,097.00 |
$ 151,797.00 |
|
37- Stokes Rockingham |
$ 139,053.01 |
$ 142,434.00 |
$ 146,059.00 |
|
38- Sauratown |
$ 215,038.15 |
$ 170,872.00 |
$
173,590.00 |
|
39- Danbury |
$ 141,518.65 |
$ 131,474.00 |
$ 131,474.00 |
|
40- South Stokes |
$ 122,122.00 |
$ 93,887.00 |
$ 118,887.00 |
|
41- Double Creek |
$ 125,971.00 |
$ 106,971.00 |
$ 116,971.00 |
|
73- Westfield |
$ 48,272.00 |
$ 39,459.00 |
$ 41,459.00 |
|
76- Pilot Knob |
$ 17,000.00 |
$ 14,649.00 |
$ 15,949.00 |
|
86- Pilot Rescue |
$ 15,500.00 |
$ 15,200.00 |
$ 15,200.00 |
|
|
|
|
|
|
|
$1,369,815.63 |
$1,245,907.00 |
$1,293,250.00 |
|
|
|
|
|
Items in the 2005-06
After Appeal Column that are bold reflect
|
|
||
|
changes after the appeal
process. |
|
|
|
Mr. Dillman noted the following concerning the
proposed 2005/60 budget:
·
05-06 Request – Fire
Departments’ actual request – ($1,369,815.00)
·
05-06 Recommend – Fire
Commissioners’ recommendation – ($1,245,907.00)
·
05-06 After Appeal –
Final amount of tax money being recommended by
the Fire Commissioner for
each department after appeals ($1,293,250.00)
·
Deficit of $44,085.00 with the current (5) cent Service District Fire
Tax
·
Request that (1) cent of the general property tax be shifted to the
Service District Fire
Tax, which would increase
the Service District Fire Tax to (6) cents
·
Service District has a zero fund balance
·
Zero fund balance is a major concern of the Fire Departments and the
Fire Commission
·
Fund balance has been used over the past several years to appropriate
funding
to the Fire Departments which has resulted in a zero fund balance
·
(6) cent Services District Fire Tax for the 05/06 budget would allow
allocation of the $44,084 deficit along with appropriating $143,948 for the
Fund Balance
·
The need of fire apparatus
·
Increased call volume
·
Difficulty of recruiting volunteers
·
OSHA and NFPA requirements
·
Fire Commissioners serve specific fire departments
·
Increased Cost of fuel
The Board discussed the
recommended 05/06 Service District Budget, sales tax not being received as
projected, the value of the services provided by the Fire Departments and
volunteers, items that were reinstated into the budget after the appeal
process, escrow and capital outlay accounts, fire volume calls, and the use of
Fire Departments within the communities for other functions.
Commissioner McHugh moved
to approve the recommended fiscal year 2005/06 Budget with the (6) cent fire
tax to increase the fund balance and fund the submitted budget for operations
for this year. Commissioner Joe Turpin
seconded and the motion failed 2-3 with Chairman John Turpin, Vice Chairman
Inman, and Commissioner Joe Turpin voting
against the motion.
Chairman John Turpin
requested Finance Director Julia Edwards return the following information back
to the Board:
·
The amount of property value before and after Revaluation
·
Projections of sales tax
·
Revenue projected from a (1) cent tax increase
Commissioner Walker noted
the need for the County to start looking into ways to express appreciation for
the many hours provided by Volunteers.
Chairman John Turpin
requested the Fire Commission revisit their budget for possible reductions.
GENERAL
GOVERNMENT –TAX ADMINISTRATION REPORT
Assistant Tax Administrator Cheryl Hill (Tax Administrator Wren
Carmichael was unable to attend due to sickness) presented the Tax
Administration Report.
Assistant Tax
Administrator Hill requested the following Property Tax Release Requests for
Real and Personal Property in the amount of $400.13:
|
Johnny Dean Washburn Jr. |
|
$ 54.68 |
|
Everette
Green |
|
$ 78.63 |
|
Oakwood Mobile Homes Inc |
|
$ 266.82 |
|
Total Amount Requested |
|
|
|
to be Released |
|
$ 400.13 |
Chairman John
Turpin entertained a motion to approve the submitted Property Tax Release
Requests for Real and Personal Property in the amount of $400.13.
Commissioner Joe
Turpin moved to approve the submitted Property Tax Release Requests for Real
and Personal Property in the amount of $400.13.
Commissioner
McHugh seconded and the motion carried unanimously.
GENERAL
GOVERNMENT –MAPPING/GIS – PROPOSED MAPPING/GIS DISCLAIMER – PROPERTY INDEX
CARDS
GIS
Administrator Jake Oakley requested the Board’s approval for a disclaimer that
will be placed on the County’s Property Record Index Cards (these cards contain
current ownership as well as back title references on every parcel of land in
the county) and the Parcel Deed/Survey Packets (these packets contain deed
copies, unrecorded surveys, will
copies,
etc- this information is compiled for mapping purposes). The following disclaimer will make the
general public aware that these records are for County use and that the County
will not be held responsible for any information obtained from these files:
COUNTY OF STOKES, NORTH CAROLINA
MAPPING/GIS DEPARTMENT
The
Property Record Index Cards and the Parcel Deed/Survey Packet Files were
prepared using the most reliable government and private industry sources. There are no guaranties or warranties of any
kind (expressed or implied) by the Stokes County Mapping/GS Department
regarding this date, (digital or hard copy).
Furthermore, the Stokes County Mapping/GIS Department shall not be held
responsible to any party under any circumstance for damages arising from the
use or misuse of this data.
All
verified errors will be corrected.
Administrator
Oakley noted that County Attorney Jonathan Jordan had helped with the
disclaimer language and also approved the document.
Chairman
John Turpin entertained a motion to adopt the submitted Disclaimer for the
Property Record Index Cards and the Parcel Deed/Survey Packet Files.
Vice
Chairman Inman moved to approve the motion to adopt the submitted Disclaimer
for Mapping/GIS for the Property Record Index Cards and the Parcel Deed/Survey
Packet Files. Commissioner McHugh
seconded and the motion carried
unanimously.
GENERAL
GOVERNMENT –HEALTH DEPARTMENT – PROPOSED CLANDESTINE METHAMPHETAMINE LABORATORY
PROTOCOL
Health Director Don Moore and BT Planning
Coordinator Denise Martin presented the proposed Clandestine Methamphetamine
Laboratory Protocol as a guide for Stokes County agencies when responding to a
Meth Lab in Stokes County.
BT Coordinator Martin noted the need for this
protocol and the following who had already approved the proposed protocol:
·
County
Manager Rick Morris
·
Emergency
Services Director Monty Stevens
·
Health
Director Don Moore
·
Communications
Director Del Hall
·
Police
Chief Barry Conaway – Town of Walnut Cove
·
Bioterrorism
Coordinator Denise Martin
·
Sheriff
Mike Joyce
·
DSS
Director Jan Spencer
·
Fire
Marshal Brad Cheek
·
Police
Chief Tim Ledford, City of King
The Board discussed the proposed Clandestine
Methamphetamine Laboratory Protocol pertaining to Stokes County.
Chairman John Turpin moved to approve the submitted
Clandestine Methamphetamine Laboratory Protocol for Stokes County.
Commissioner McHugh moved to approve the submitted
Clandestine Methamphetamine Laboratory Protocol for Stokes County.
Commissioner Joe Turpin seconded and the motion
carried unanimously.
(Copy of the Protocol will be retained by the
Clerk to the Board and the BT Coordinator’s office located at the Health
Department)
GENERAL GOVERNMENT – SHERIFF’S
DEPARTMENT - GOVERNING BODY – DISPOSITIONS OF BADGE AND SIDE ARM -
Support Services Supervisor Danny Stovall requested
the Board’s approval for the following Resolution which pertains to the sale of
one Beretta 94, 40-caliber pistol, serial Number A11484M to Sergeant Durwood
Bennett who will be retiring May 31, 2005:
Resolution
Authorizing Sale of County Issued Service Side Arm:
(North Carolina General Statute 20-187.2.A)
WHEREAS, Sergeant Durwood Bennett is retiring from the Stokes
County Sheriff’s Department on May 31, 2005; and
WHEREAS, Sergeant Durwood Bennett has been a dedicated law
enforcement officer to the citizens of Stokes County since December 3, 1990,
and
WHEREAS, North Carolina General Statute 20-187.2.A, permits Stokes
County to donate the badge worn at no cost, and to the sell service issued side
arm to retiring law enforcement officers, at a price determined by the Board of
Commissioners; and
THEREFORE,
THE BOARD OF COMMISSIONERS OF STOKES COUNTY RESOLVES THAT:
- The Sheriff of Stokes County is authorized to
present to Sergeant Durwood Bennett his Stokes County Sheriff’s Department
issued badge on his retirement date at no cost.
- The Sheriff of Stokes County is authorized to
sale of a Beretta 94, 40-caliber pistol, serial number A11484M at a set
price of $1.00 to Sergeant Durwood Bennett after securing a permit as
required by North Carolina General Statute
14-402 or 14-409.
Adopted this the 23rd day of
May 2005.
__________________________ ________________________
Clerk to
the Board Chairman
Mr. Stovall noted that NC General Statute 20-1872.A
permits the County to sell service issued side arms to retiring law enforcement
officers at a price to be determined by the Board of Commissioners and to issue
the badge at no cost.
Chairman John Turpin entertained a motion to
approve the submitted Resolution Authorizing the Sale of County Issued Service
Side Arm (NC General Statute 20-1872.A).
Commissioner McHugh moved to approve the submitted
Resolution Authorizing the Sale of County Issued Service Side Arm (NC General
Statute 20-1872.A).
Commissioner Walker seconded and the motion carried
unanimously.
Chairman John Turpin presented Mr. Stovall $1.00
for the set price of the Beretta 94, 40-caliber pistol, which will be presented
to Sergeant Durwood Bennett upon his retirement.
The Board expressed their sincere gratitude to
Sergeant Bennett for his dedication and service to the citizens of Stokes
County.
Captain Junior Palmer noted to the Board that the
Sheriff’s Department would be submitting a proposed policy concerning the
requirements for eligibility pertaining to selling a service issued side arm
upon retirement at a later meeting.
GENERAL GOVERNMENT – JAIL - BUDGET ORDINANCE
AMENDMENT #126
Finance Director Julia Edwards requested the approval of Budget
Ordinance Amendment #126, which is necessary to amend the General Fund to
appropriate Federal Inmate Reimbursement to cover cost annual copier
maintenance. The appropriations are to
be changed as followed:
|
Account Number |
|
EXPENDITURES |
|
Decrease |
|
Increase |
|
|
|
Jail |
|
|
|
|
|
100.4320.350 |
|
Misc. Contractual Services |
|
|
|
$812.00 |
|
|
|
|
|
|
|
$812.00 |
|
|
|
REVENUES
|
|
|
|
|
|
100.3301.410 |
|
Federal Inmate Reimbursement |
|
|
|
$812.00 |
|
|
|
|
|
|
$812.00 |
Chairman John Turpin entertained a motion to approve Budget Ordinance
Amendment #126.
Commissioner Joe Turpin moved to approve Budget Ordinance Amendment
#126.
Commissioner McHugh seconded and the motion carried unanimously.
GENERAL GOVERNMENT – HEALTH DEPARTMENT - BUDGET
ORDINANCE AMENDMENT #127
Finance
Director Julia Edwards requested the approval of Budget Ordinance Amendment
#127 which is necessary to amend the General Fund to transfer funds to cover
cost for the remainder of the fiscal year.
The appropriations are to be changed as followed:
|
Account Number |
|
EXPENDITURES |
|
Decrease |
|
Increase |
|
|
|
Public Assistance |
|
|
|
|
|
100.5100.000 |
|
Salaries & Wages |
|
$13,765.00 |
|
|
|
100.5100.090 |
|
Social Security
|
|
$8,000.00 |
|
|
|
100.5100.091 |
|
Medicare Tax
|
|
$2,000.00 |
|
|
|
100.5100.100 |
|
Retirement
|
|
$5,000.00 |
|
|
|
100.5100.101 |
|
401(k)
|
|
$5,750.00 |
|
|
|
100.5100.110 |
|
Group Insurance
|
|
$5,000.00 |
|
|
|
100.5100.293 |
|
Eat Right Network
|
|
$500.00 |
|
|
|
100.5100.311 |
|
Employee Training
|
|
$1,500.00 |
|
|
|
100.5100.340 |
|
Printing
|
|
$1,000.00 |
|
|
|
100.5100.350 |
|
Maint & Repairs-Equipment
|
|
$75.00 |
|
|
|
100.5100.370 |
|
Advertising
|
|
$750.00 |
|
|
|
100.5100.450 |
|
Insurance & Bonds
|
|
$760.00 |
|
|
|
100.5100.180 |
|
Professional Services
|
|
|
|
$20,000.00 |
|
100.5100.230 |
|
Medical Supplies
|
|
|
|
$12,000.00 |
|
100.5100.250 |
|
Auto Supplies
|
|
|
|
$2,000.00 |
|
100.5100.310 |
|
Travel
|
|
|
|
$2,750.00 |
|
100.5100.321 |
|
Postage
|
|
|
|
$4,350.00 |
|
100.5100.330 |
|
Utilities
|
|
|
|
$2,500.00 |
|
100.5100.490 |
|
Dues & Subscriptions
|
|
|
|
$500.00 |
|
|
|
|
$44,100.00 |
|
$44,100.00 |
Chairman John Turpin entertained a motion to approve Budget Ordinance
Amendment #127.
Commissioner Joe Turpin moved to approve Budget Ordinance Amendment
#127.
Vice Chairman Inman seconded and the motion carried unanimously.
GENERAL GOVERNMENT –HOME HEALTH - BUDGET ORDINANCE
AMENDMENT #128
Finance Director Julia Edwards
requested the approval of Budget Ordinance Amendment #128 which is necessary to
amend the General Fund to transfer funds to cover cost for the remainder of the
fiscal year. The appropriations are to
be changed as followed:
|
Account Number |
|
EXPENDITURES |
|
Decrease |
|
Increase |
|
|
|
Home Health |
|
|
|
|
|
100.5190.000 |
|
Salaries & Wages |
|
$13,239.00 |
|
|
|
100.5190.310 |
|
Travel |
|
$1,000.00 |
|
|
|
100.5190.321 |
|
Postage |
|
$3,000.00 |
|
|
|
100.5190.351 |
|
Maint. & Repairs- Auto |
|
$2,000.00 |
|
|
|
100.5190.370 |
|
Advertising |
|
$650.00 |
|
|
|
100.5190.450 |
|
Insurance & Bonds |
|
$661.00 |
|
|
|
100.5190.180 |
|
Professional Services |
|
|
|
$10,000.00 |
|
100.5190.230 |
|
Medical Supplies |
|
|
|
$4,000.00 |
|
100.5190.250 |
|
Auto Supplies |
|
|
|
$3,200.00 |
|
100.5190.320 |
|
Telephone |
|
|
|
$1,100.00 |
|
100.5190.330 |
|
Utilities |
|
|
|
$1,750.00 |
|
100.5190.490 |
|
Dues & Subscriptions |
|
|
|
$500.00 |
|
|
|
|
$20,550.00 |
|
$20,550.00 |
Chairman John Turpin entertained a motion to approve Budget Ordinance
Amendment #128.
Commissioner McHugh moved to approve Budget Ordinance Amendment #128.
Commissioner Joe Turpin seconded and the motion carried unanimously.
GENERAL GOVERNMENT – SOCIAL SERVICES - BUDGET
ORDINANCE AMENDMENT #129
Finance
Director Julia Edwards requested the approval of Budget Ordinance Amendment
#129 which is necessary to amend the General Fund to appropriate additional
funding from Smart Start for Day Care. The appropriations are to be changed as
followed:
|
Account Number |
|
EXPENDITURES |
|
Decrease |
|
Increase |
|
|
|
Social Services |
|
|
|
|
|
100.5850.003 |
|
Smart Start Day Care |
|
|
|
$10,000.00 |
|
|
|
|
|
|
$10,000.00 |
|
Account Number |
|
REVENUES |
|
Decrease |
|
Increase |
|
100.3301.260 |
|
Smart Start |
|
|
|
$10,000.00 |
|
|
|
|
|
|
$10,000.00 |
To: Darlene Bullins – Clerk to the Board of County Commissioners
for Stokes County
From: Leon Inman - Vice Chairman, Board of County Commissioners
for Stokes County
Date:
May 24, 2005
RE:
Voting Conflict (Section 8, Code of Ethics for Stokes County
Commissioners)
I requested to abstain from voting on Budget Ordinance Amendment #129
for the Department of Social Services to appropriate additional funding from
Smart Start for day care, as I may have a conflict of interest because of my
ownership of a Stokes County day care facility.
The Budget Ordinance Amendment in question was approved at the May 23,
2005 regular meeting of the Stokes County Board of County Commissioners, with
my abstention
properly recognized.
Chairman John Turpin entertained a motion to approve Budget Ordinance
Amendment #129.
Commissioner Joe Turpin moved to approve Budget Ordinance Amendment
#129.
Chairman John Turpin seconded and the motion carried (4-0) with Vice
Chairman Inman abstaining from the vote.
GENERAL GOVERNMENT – ELECTIONS - BUDGET ORDINANCE
AMENDMENT #130
Finance Director Julia Edwards
requested the approval of Budget Ordinance Amendment #130 which is necessary to
amend the General Fund to appropriate HAVA Grant for the elections to process a mailing for the 2005 List
Maintenance, the National Voter Registration and the Help America Vote Act. The appropriations
are to be changed as followed:
|
Account Number |
|
EXPENDITURES |
|
Decrease |
|
Increase |
|
|
|
Elections Department |
|
|
|
|
|
100.4170.320 |
|
Postage |
|
|
|
$1,253.00 |
|
|
|
|
|
|
$1,253.00 |
|
Account Number |
|
REVENUES |
|
Decrease |
|
Increase |
|
100.3301.419 |
|
HAVA Grant |
|
|
|
$1,253.00 |
|
|
|
|
|
|
$1,253.00 |
Chairman John Turpin entertained a motion to approve Budget Ordinance
Amendment #130.
Commissioner Joe Turpin moved to approve Budget Ordinance Amendment
#130.
Commissioner McHugh seconded and the motion carried unanimously.
GENERAL
GOVERNMENT – BOARD OF SOCIAL SERVICES – APPOINTMENT
Commissioner McHugh nominated Matthew Tilley to serve on the Stokes
County Board of Social Services.
Vice Chairman Inman nominated Commissioner Jimmy Walker to serve on the
Stokes County Board of Social Services.
Mr. Matthew Tilley and Commissioner Jimmy Walker can be considered at
the June 13th meeting. There
were no other nominations.
GENERAL
GOVERNMENT – GOVERNING BODY– REGION I- AGING ADVISORY COUNCIL
County Attorney Jonathan Jordan presented the Board with information
concerning the membership of the Region I Aging Advisory Council, which is
appointed by the Stokes County Board of Commissioners. Attorney Jordan noted that Ms. Dean Burgess,
NWPCOG had been contacted concerning any documentation that validated current
appointments or
reappointments for the following:
·
Louise Squires
·
Lou Charland
·
Barbara Watkins
·
Reba Elliott
Attorney Jordan noted that no information had been furnished by Ms.
Burgess and no other information found in the minutes of the Stokes County
Board of Commissioners.
Commissioner McHugh nominated the following to serve on the Region I
Aging Advisory Council:
·
Barbara Watkins
·
Lou Charland
·
Mycleta Burwell
Ms. Watkins, Mr. Charland, and Ms. Burwell can be considered at the
June 13th meeting.
There were no further nominations.
GENERAL GOVERNMENT –
SOLID WASTE – SALE OF OLD REFUSE TRUCKS
Support Services Supervisor Danny Stovall presented the following
Resolution for approval pertaining to the sale of the two old refuse trucks (by
upset bid process) previously discussed at the May 9th Commissioners meeting:
Resolution
Authorizing Upset Bid Process:
(G.S. 160A-266; 269)
WHEREAS, The County of Stokes owns 2 old front-loading refuse trucks
that have become surplus:
1993
Mack MR690S, 1M2K185C7PM005332, with a Heil refuse body
1994
Mack MR690S, 1M2K185CXRM005716 with a Heil refuse body
WHEREAS, North Carolina General Statute 160A-269 permits the County
of Stokes to sell property by upset bids, after receipt of an offer for the
property; and
WHEREAS, the County of Stokes has received an offer to purchase the
property described above, in the amount of $15,000.00 per vehicle, submitted by
Mr. Mark Powell, Carolina Environmental Systems, Inc., 2750 Hwy 66 South,
Kernersville North Carolina 27284 and;
THEREFORE,
THE BOARD OF COMMISSIONERS OF STOKES COUNTY RESOLVES THAT:
- The Board of Commissioners authorizes sale of
the property described above through the upset bid procedure of North
Carolina General Statute 160A-269.
2. The Support Services Supervisor shall
publish a notice summarizing this
resolution. The notice shall describe
the property and the amount of the
offer, and shall state the terms under
which the offer may be upset.
3. If no qualifying upset bid is received after the initial public
notice, the offer
set forth above is hereby accepted. The
Support Services Supervisor is hereby
authorized to execute instruments
necessary to convey property to Carolina
Environmental Systems,
Incorporated.
4. The County of Stokes reserves the right to
withdraw the property from sale at
any time before the final high bid is
accepted and the right to reject at any
time all bids.
Adopted this the 23rd day of
May 2005.
__________________________ ________________________
Clerk to the Board Chairman
Chairman John Turpin entertained a motion to approve the submitted
Resolution Authorizing Upset Bid Process (G.S. 160A-266: 269).
Commissioner McHugh moved to approve the submitted Resolution
Authorizing Upset Bid Process (G.S. 160A-266: 269). Commissioner Joe Turpin seconded and the motion carried
unanimously.
GENERAL
GOVERNMENT- HEALTH DEPARTMENT – PROPOSED CONSOLIDATED AGREEMENT BETWEEN THE
STATE OF NORTH CAROLINA AND STOKES COUNTY HEALTH DEPARTMENT
Chairman John Turpin presented Board members with a copy of
the Proposed Consolidated Agreement Between The State of North Carolina and
Stokes County Health Department.
Chairman John Turpin noted that the proposed agreement had
been given to the Clerk on Friday-May 20th and had a deadline of May 31, 2005.
Chairman John Turpin suggested that the Board approve the
Proposed Agreement contingent that everyone have until Thursday, May 26th
to review the document and return comments or concern to the Chair before the
signing of the agreement.
Health Director Don Moore stated that this was a
Consolidated Agreement between the State and Stokes County which covers all
services and funding from the State as directed in each specific program.
The Board discussed the proposed Consolidated Agreement and
the fact that the Agreement had not been given to the Board in time for review.
Commissioner McHugh moved to approve the Consolidated
Agreement between the State North Carolina As Represented by the State Health
Director and Stokes County Health Department.
Vice Chairman Inman seconded the motion.
Commissioner Walker expressed concerns receiving the
document with no time for review of the document. The Board continued discussion of the Consolidated Agreement.
Commissioner Joe Turpin moved to substitute the motion to
approve the Consolidated Agreement contingent upon Board members reviewing the
document and notifying the Chair with comments or concerns by Thursday before
the document is signed by the Chair as well as the County Attorney reviewing
the document and reviewing last year’s document. The substitute motion died for lack of a second.
The motion to approve the Consolidated Agreement carried
(4-1) with Commissioner Walker voting against the motion.
Chairman John Turpin noted that all members and the County
Attorney would be contacted Thursday before the signing of the document.
(A copy of the signed Consolidated Agreement will be
retained in the Health Director’s office)
CLOSED SESSION
Chairman John
Turpin entertained a motion to enter
into closed session for the following:
o
To consider the initial employment or appointment of an individual to
any office or position, other than a vacancy in the Board of County
Commissioners or any other public body, or to consider the
qualifications, competence,
performance, character, and fitness of any public officer or employee, other
than a member of the Board of Commissioners or of some other public body
pursuant to
G.S. 143-318.11(6).
Vice Chairman Inman moved to
enter into closed session for the following:
o
To consider the initial employment or appointment of an individual to
any office or position, other than a vacancy in the Board of County
Commissioners or any other public body, or to consider the
qualifications, competence,
performance, character, and fitness of any public officer or employee, other
than a member of the Board of Commissioners or of some other public body
pursuant to
G.S. 143-318.11(6).
Chairman John Turpin seconded and the motion carried (4-1) with
Commissioner McHugh voting against the motion.
The Board re-entered into the regular session of the May 23rd
meeting.
There being no further business to come before the Board, Chairman John
Turpin entertained a motion to adjourn the meeting.
Commissioner McHugh moved to adjourn the meeting.
Vice Chairman Inman seconded and the motion carried unanimously.
_________________________ _____________________________
Darlene M. Bullins John M.
Turpin
Clerk to the Board Chairman