STATE OF NORTH CAROLINA                   )                    OFFICE OF THE COMMISSIONERS

                                                                        )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                  )                    DANBURY, NORTH CAROLINA

                                                                        )                    MAY 23, 2005

 

 

 

The Board of Commissioners of the County of Stokes, State of North Carolina, met in regular session in the Council Chambers of the Ronald Wilson Reagan Memorial Building (Administrative Building), located in Danbury, North Carolina, on Monday, May 23, 2005 at 7:00 pm with the following members present:

 

                                                Chairman John Turpin

                                                                Vice-Chairman Leon Inman

Commissioner Sandy McHugh

Commissioner Joe Turpin

                                                                Commissioner Jimmy Walker

 

                                                                County Manager Richard Morris

                                                                County Attorney Jonathan Jordan

                                                                Clerk to the Board Darlene Bullins

                                                                Finance Director Julia Edwards

                                                                Support Services Supervisor Danny Stovall

Assistant Tax Administrator Cheryl Hill

Emergency Services Director Monty Stevens

                                                                Fire Marshal Brad Cheek

                                                                Health Director Don Moore

                                                                BT Planning Coordinator Denise Martin

Mapping/GIS Administrator Jake Oakley

                                                               

                                                               

Chairman John Turpin called the meeting to order.

               

County Manager Rick Morris delivered the invocation.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

Chairman John Turpin opened the meeting by inviting the citizens in attendance to

 

join the Board with the Pledge of Allegiance.

 

GENERAL GOVERNMENT – GOVERNING BODY – PRESENTATION OF PROPOSED COUNTY FISCAL YEAR 2005/06 BUDGET

 

County Manager Rick Morris presented Board members with a copy of the proposed Fiscal Year 2005/06 County Budget.  Manager Morris read the following 2005/06 Budget Message:

 

To:       Board of Commissioners

 

From:   Richard D. Morris, County Manager/Budget Officer

 

Date:    May 23, 2005

 

Re:       Fiscal Year 2005-06 Budget Message

 

As required by North Carolina General Statute 159-11, I hereby submit my proposed balanced budget for Fiscal Year (FY) 2005/06.  The mandatory Public Hearing for the proposed FY 2005/06 Budget has been scheduled for 7:00 pm on Friday June 3, 2005 at the Stokes County Government Center Building, Courtroom “A”.

 

Budget Theme

The theme of the proposed FY 2005/06 budget is defined by the following three major objectives:

 

 

With the proposed FY 2005/06 Budget, Stokes County should continue to emphasize its recovery from past revenue reductions even though significant progress was made on the General Fund balance in this year’s FY 2004/05 Budget.  The total budget request for 2005/06 from both internal and external requesters was $ 41,420,560.00, which is a 12.58 % increase over last year’s request.  My total proposed budget is $ 39,181,258.00, which is a 6.49 % increase over the 2004/05 approved budget.  It should be noted that approximately .5 % of this year’s 6.49 % increase can be attributed directly to price increases for fuels.  My proposed budget requires no increase in the property tax rate and restores the General Fund balance from 7.73 % to 8 %. 

 

Eight percent (8%) is the minimum recommended by the Local Government Commission and is critical to the county maintaining its A (S&P) and A1 (Moody’s) bond rating.  The county’s bond rating will be critically important should the Board of Commissioners decide to seek financing for new school construction at some point in the future.  My proposed budget also applies a portion (45.20 %) of the Hold Harmless funding to rebuild the General Fund balance if Hold Harmless funds are received as promised.  Hold Harmless is discussed further in the next paragraph.

 

The contingency line in this proposed budget for emergencies is funded at $100,000, the same as FY 2004/05.  The Hold Harmless revenue for FY 2005/06 is projected to be $1,994,458.00.  Of this amount, 54.80 % is budgeted to specific items with the condition that these funds will not be executed until the Hold Harmless is received.  Also, the majority of the budgeted portion of Hold Harmless funding is designated for non-recurring expenditures.  This strategy is designed to eliminate the county’s dependence on Hold Harmless funding since these funds are always uncertain and are eventually planned for elimination.

 

Revenues  

Revenue projections for my proposed budget are supported by a strong collection effort by the Tax Department where we should exceed budget for the second consecutive year.  This is also a revaluation year in the County and additional revenues may be realized as a result of increased property values. 

A number of the fees charged by the County are recommended for an increase to meet the increased cost of providing services.  Those requesting these increases include the Health Dept., Emergency Medical Services Dept. and the E-911 Fund.  A fire tax increase is also being requested for the following fire districts:

·         Walnut Cove Fire District

·         King Fire District

·         Stokes County Fire Service District

In the case of Walnut Cove, the fire tax increase is to offset the elimination of inventory tax, which historically allowed a lower fire tax rate for the Walnut Cove Fire District than for its neighboring districts.  The King Fire District and Stokes County Fire Service District had expectations that the revaluation would provide adequate funding for this year’s budget request without a tax increase.  The revaluation has not met these expectations.  Therefore, additional funds are needed to fund the fire district budget requests and to restore depleted fund balances.  The Rural Hall Fire District requires no tax increase for this year’s request; however, their estimated fund balance will be reduced to $731.00.

 

Capital Financing 

My proposed budget is designed to take advantage of the current low interest rates by using Debt Service to finance a number of remaining required capital items over three years, which will spread out cash outlays while locking in a low interest rate.  Items included in this purchase are as follows:

 

                                              

Under a consolidated financing arrangement, the schedule will be constructed such that the initial payment on the note will not be due before July 1, 2006.  This will allow the equipment to be placed on order and received this fiscal year (FY 2005/06) with the first outlay of funds not occurring until next fiscal year (FY 2006/07).

 

Personnel 

In the area of personnel, my proposed budget provides a 2% cost-of-living adjustment (COLA) for all county employees, which includes the Board of Commissioners. 

 

My proposed budget also provides for a longevity increase in the base salary for all permanent full time and permanent part time employees with the exception of law enforcement personnel who already receive midpoint longevity increases at the five-year point of service.  The added longevity increase is for employees who have fifteen consecutive years of Stokes County employment with no break in service.  These employees will receive a $ 2,000.00 increase added to their base salary.  This increase will become effective on July 1st of each year for employees completing fifteen years of service during the prior fiscal year subject to budget approval.  The percentage of the $2,000.00 increase received by permanent part time employees will be based on the percentage of full time they are working at the time of eligibility.

 

These increases in employee compensation are needed given the overall lack of salary increases for several years prior to FY 2004/05.   In reviewing the classification upgrades included in last year’s 2004/05 Budget, the employees who have demonstrated the longest term commitment, by staying with the County, in most cases received minimal or no salary increase from the upgrades at that time.  This was due to the current salary structure, which only provides systematic pay increases through the three- year developmental cycle in the initial phase of employment.  It should also be noted that employee health insurance and dental insurance costs have both increased again this year though the percentage increases will be slightly less than last year.  The recommended COLA and longevity increases are conditioned on the receipt of Hold Harmless funds and will become effective with the pay period beginning 9/23/05. 

 

Also included in my proposed budget are six (6) personnel reclassifications for the departments shown below:

 

 

The reclassifications are called out in the budget notes under each department and scheduled to become effective with the pay period beginning 09/23/05.  Final Board approval of personnel reclassification changes will result in an update of these positions on the personnel classification guide for the County. 

Updates to the classification guide will not include any increases in the minimum and maximum salary ranges for the affected grade levels.  Personnel reclassification changes are being recommended to ensure that duties being performed are accurately reflected in the position descriptions and that employees are being properly compensated for their current position responsibilities. 

 

Also in the area of personnel, my proposed budget includes three new positions for the departments shown below:

These are also called out in the budget notes under each department.  Detailed justifications will be available for the reclassifications and added positions.  New positions, with the exception of DSS, and the reclassifications are conditioned on the receipt of Hold Harmless and will become effective with the pay period beginning 9/23/05.

 

Revenue-Neutral Tax Rate 

North Carolina General Statute 159-11(e) requires that the taxing unit publish in the operating budget a statement reflecting the revenue-neutral tax rate for the fiscal year following the revaluation year.  In complying with this requirement, I would remind the Board of Commissioners that during the past four (4) years Stokes County has experienced a number of difficulties that have negatively affected the level of revenues available for appropriation.  Examples include the state revenue emergency that occurred in FY 2000/01, and the replacement of the inventory tax in FY 2001/02 with a combination of Hold Harmless funding (for 10 years) plus a new one-half cent sales tax, the result being a net revenue reduction from that provided by the inventory tax. One additional consideration is the increasing requirement to fund mandated items such as Medicaid, which will approach $ 2,000,000.00 of local funding in the proposed FY 2005/06 Stokes County Budget. 

The cumulative effect of these negative revenue impacts was a depleted General Fund balance that dropped as low as 3.76  % in FY 2001/02 and is only projected to return above the recommended 8 % level by the end of FY 2004/05.  It is the position of the Local Government Commission that counties in the general category of Stokes maintain a 20% - 22 % fund balance as an acceptable level of risk.  In setting the property tax rate for FY 2005/06, I would recommend the Commissioners give careful consideration to the County’s recent history and future budgetary needs plus the fact that this year’s Hold Harmless is not guaranteed.  

My recommendation is that the current property tax-rate of 62 cents ($0.62) per $100.00 of property value remain in effect.  The revenue neutral tax rate would be 55.56 cents ($0.5556).  The revenue now generated by one cent of property tax is estimated to be $316,256.00. 

 

 

 

Department Highlights                                                                          

Additional points of interest for selected departments/activities contained in my proposed 2005-06 budget are highlighted below:

 

 

I would like to personally recognize the outstanding efforts of the County Department Heads and especially Finance Director Julia Edwards, Assistant Finance Director Lisa Lankford, and Administrative Assistant Darlene Bullins for their outstanding efforts in constructing this year’s proposed budget.  The department’s budget packages were thorough, well thought out and well justified. 

 

I appreciate the Board’s consideration of my proposed fiscal year 2005/06 Budget.

 

Respectfully submitted, Richard D. Morris.

 

The Public Hearing for the Fiscal Year 05/06 Proposed County Budget is scheduled for Friday, June 3, 2005 with Budget Work Sessions beginning Monday, June 6, 2005.

 

GENERAL GOVERNMENT –GOVERNING BODY-APPROVAL OF MINUTES

 

Chairman John Turpin entertained a motion to approve or amend the minutes of the May 9th meeting.

 

Commissioner Joe Turpin moved to approve the minutes of the May 9th meeting. 

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – PRESENTATION OF EMS AMBULANCES AND EMS QUICK RESPONSE VEHICLE

 

Chairman John Turpin invited those in attendance to join the Commissioners for the presentation of new county vehicles.

 

County Manager Rick Morris and Chairman John Turpin presented a short presentation to those in attendance informing the public how their tax dollars are spent.

 

 

Chairman John Turpin presented the keys to the following department:

               

·         Emergency Services – (3) ambulances

·         Emergency Services – Quick Response Vehicle

 

 

PUBLIC COMMENTS

 

The following citizen spoke to the Board during public comments.

 

Mr. Larry “Handyman” Martin

PO Box 563

King, NC  27021 

Re: Environment Health Department

 

Mr. Martin spoke to the Board concerning problems in the Environmental Health Department, which prevented the Department from being able to provide adequate service to the citizens of Stokes County when requiring a septic tank permit for installation or repairs.  Mr. Martin noted that delays cost contractors money, citizens more money, delay in sewage problems being repaired in a timely manner, and allows “boot legging” (septic tanks being installed and repaired on the weekend without a permit).  Mr. Martin stated that the inadequate service will only increase the illegal installation and repairs being done on the weekends.  Mr. Martin stated that there is not enough personnel in the Department.

 

GENERAL GOVERNMENT – STOKES COUNTY FIRE SERVICE DISTRICT – PRESENTATION-PROPOSED FIRE SERVICE DISTRICT BUDGET – FY 2005/06

 

Chairman Harold Dillman, Stokes County Fire Commission, presented the following proposed Fiscal Year 2005/06 Fire Service District Budget:

 

AGENCY NAME

2005-06

2005-06

2005-06

 

Request

Recommended

After Appeal

31- Pinnacle

 $   136,575.00

 $   134,867.00

 $   134,867.00

32- Lawsonville

 $     95,461.00

 $     95,401.00

 $     95,401.00

34- Francisco

 $   154,440.00

 $   151,596.00

 $   151,596.00

36- Northeast Stokes

 $   158,864.82

 $   149,097.00

 $   151,797.00

37- Stokes Rockingham

 $   139,053.01

 $   142,434.00

 $   146,059.00

38- Sauratown

 $   215,038.15

 $   170,872.00

 $   173,590.00

39- Danbury

 $   141,518.65

 $   131,474.00

 $   131,474.00

40- South Stokes

 $   122,122.00

 $     93,887.00

 $   118,887.00

41- Double Creek

 $   125,971.00

 $   106,971.00

 $   116,971.00

73- Westfield

 $     48,272.00

 $     39,459.00

 $     41,459.00

76- Pilot Knob

 $     17,000.00

 $     14,649.00

 $     15,949.00

86- Pilot Rescue

 $     15,500.00

 $     15,200.00

 $     15,200.00

 

 

 

 

 

 $1,369,815.63

 $1,245,907.00

 $1,293,250.00

 

 

 

 

Items in the 2005-06 After Appeal Column that are bold reflect

 

changes after the appeal process.

 

 

 

 

                Mr. Dillman noted the following concerning the proposed 2005/60 budget:

               

·         05-06 Request – Fire Departments’ actual request – ($1,369,815.00)

·         05-06 Recommend – Fire Commissioners’ recommendation – ($1,245,907.00)

·         05-06 After Appeal – Final amount of tax money being recommended by

the Fire Commissioner for each department after appeals ($1,293,250.00)

·         Deficit of $44,085.00 with the current (5) cent Service District Fire Tax

·         Request that (1) cent of the general property tax be shifted to the Service District Fire

Tax, which would increase the Service District Fire Tax to (6) cents

·         Service District has a zero fund balance

·         Zero fund balance is a major concern of the Fire Departments and the

Fire Commission

·         Fund balance has been used over the past several years to appropriate

funding to the Fire Departments which has resulted in a zero fund balance

·         (6) cent Services District Fire Tax for the 05/06 budget would allow allocation of the $44,084 deficit along with appropriating $143,948 for the Fund Balance

·         The need of fire apparatus

·         Increased call volume

·         Difficulty of recruiting volunteers

·         OSHA and NFPA requirements

·         Fire Commissioners serve specific fire departments

·         Increased Cost of fuel

 

The Board discussed the recommended 05/06 Service District Budget, sales tax not being received as projected, the value of the services provided by the Fire Departments and volunteers, items that were reinstated into the budget after the appeal process, escrow and capital outlay accounts, fire volume calls, and the use of Fire Departments within the communities for other functions.

 

Commissioner McHugh moved to approve the recommended fiscal year 2005/06 Budget with the (6) cent fire tax to increase the fund balance and fund the submitted budget for operations for this year.  Commissioner Joe Turpin seconded and the motion failed 2-3 with Chairman John Turpin, Vice Chairman Inman, and Commissioner Joe Turpin voting

against the motion.

 

Chairman John Turpin requested Finance Director Julia Edwards return the following information back to the Board:

 

·         The amount of property value before and after Revaluation

·         Projections of sales tax

·         Revenue projected from a (1) cent tax increase

 

Commissioner Walker noted the need for the County to start looking into ways to express appreciation for the many hours provided by Volunteers.

 

Chairman John Turpin requested the Fire Commission revisit their budget for possible reductions.

 

GENERAL GOVERNMENT –TAX ADMINISTRATION REPORT

 

Assistant Tax Administrator Cheryl Hill (Tax Administrator Wren Carmichael was unable to attend due to sickness) presented the Tax Administration Report.

 

Assistant Tax Administrator Hill requested the following Property Tax Release Requests for Real and Personal Property in the amount of $400.13:

 

Johnny Dean Washburn Jr.

 

 $          54.68

Everette Green

 

 $          78.63 

Oakwood Mobile Homes Inc

 

 $        266.82 

 Total Amount Requested 

 

 

   to be Released

 

$         400.13

 

Chairman John Turpin entertained a motion to approve the submitted Property Tax Release Requests for Real and Personal Property in the amount of $400.13.

 

Commissioner Joe Turpin moved to approve the submitted Property Tax Release Requests for Real and Personal Property in the amount of $400.13. 

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –MAPPING/GIS – PROPOSED MAPPING/GIS DISCLAIMER – PROPERTY INDEX CARDS

               

GIS Administrator Jake Oakley requested the Board’s approval for a disclaimer that will be placed on the County’s Property Record Index Cards (these cards contain current ownership as well as back title references on every parcel of land in the county) and the Parcel Deed/Survey Packets (these packets contain deed copies, unrecorded surveys, will

copies, etc- this information is compiled for mapping purposes).   The following disclaimer will make the general public aware that these records are for County use and that the County will not be held responsible for any information obtained from these files:

 

COUNTY OF STOKES, NORTH CAROLINA

MAPPING/GIS DEPARTMENT

 

The Property Record Index Cards and the Parcel Deed/Survey Packet Files were prepared using the most reliable government and private industry sources.  There are no guaranties or warranties of any kind (expressed or implied) by the Stokes County Mapping/GS Department regarding this date, (digital or hard copy).  Furthermore, the Stokes County Mapping/GIS Department shall not be held responsible to any party under any circumstance for damages arising from the use or misuse of this data.

 

All verified errors will be corrected.

 

Administrator Oakley noted that County Attorney Jonathan Jordan had helped with the disclaimer language and also approved the document.

 

Chairman John Turpin entertained a motion to adopt the submitted Disclaimer for the Property Record Index Cards and the Parcel Deed/Survey Packet Files.

 

Vice Chairman Inman moved to approve the motion to adopt the submitted Disclaimer for Mapping/GIS for the Property Record Index Cards and the Parcel Deed/Survey Packet Files.  Commissioner McHugh seconded and the motion carried

unanimously.

 

GENERAL GOVERNMENT –HEALTH DEPARTMENT – PROPOSED CLANDESTINE METHAMPHETAMINE LABORATORY PROTOCOL

 

Health Director Don Moore and BT Planning Coordinator Denise Martin presented the proposed Clandestine Methamphetamine Laboratory Protocol as a guide for Stokes County agencies when responding to a Meth Lab in Stokes County.

 

BT Coordinator Martin noted the need for this protocol and the following who had already approved the proposed protocol:

 

·         County Manager Rick Morris

·         Emergency Services Director Monty Stevens

·         Health Director Don Moore

·         Communications Director Del Hall

·         Police Chief Barry Conaway – Town of Walnut Cove

·         Bioterrorism Coordinator Denise Martin

·         Sheriff Mike Joyce

·         DSS Director Jan Spencer

·         Fire Marshal Brad Cheek

·         Police Chief Tim Ledford, City of King

 

The Board discussed the proposed Clandestine Methamphetamine Laboratory Protocol pertaining to Stokes County.

 

Chairman John Turpin moved to approve the submitted Clandestine Methamphetamine Laboratory Protocol for Stokes County.               

 

Commissioner McHugh moved to approve the submitted Clandestine Methamphetamine Laboratory Protocol for Stokes County. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

(Copy of the Protocol will be retained by the Clerk to the Board and the BT Coordinator’s office located at the Health Department)

 

 

GENERAL GOVERNMENT – SHERIFF’S DEPARTMENT - GOVERNING BODY – DISPOSITIONS OF BADGE AND SIDE ARM -

 

Support Services Supervisor Danny Stovall requested the Board’s approval for the following Resolution which pertains to the sale of one Beretta 94, 40-caliber pistol, serial Number A11484M to Sergeant Durwood Bennett who will be retiring May 31, 2005:

 

Resolution Authorizing Sale of County Issued Service Side Arm:

(North Carolina General Statute 20-187.2.A)

 

WHEREAS, Sergeant Durwood Bennett is retiring from the Stokes County Sheriff’s Department on May 31, 2005; and

 

WHEREAS, Sergeant Durwood Bennett has been a dedicated law enforcement officer to the citizens of Stokes County since December 3, 1990, and

 

WHEREAS, North Carolina General Statute 20-187.2.A, permits Stokes County to donate the badge worn at no cost, and to the sell service issued side arm to retiring law enforcement officers, at a price determined by the Board of Commissioners; and

 

THEREFORE, THE BOARD OF COMMISSIONERS OF STOKES COUNTY RESOLVES THAT:

 

  1. The Sheriff of Stokes County is authorized to present to Sergeant Durwood Bennett his Stokes County Sheriff’s Department issued badge on his retirement date at no cost.

 

  1. The Sheriff of Stokes County is authorized to sale of a Beretta 94, 40-caliber pistol, serial number A11484M at a set price of $1.00 to Sergeant Durwood Bennett after securing a permit as required by North Carolina General Statute

      14-402 or 14-409.                 

                        

Adopted this the 23rd day of May 2005.

 

 

 __________________________                     ________________________                

Clerk to the Board                                                           Chairman

 

 

Mr. Stovall noted that NC General Statute 20-1872.A permits the County to sell service issued side arms to retiring law enforcement officers at a price to be determined by the Board of Commissioners and to issue the badge at no cost.

               

 

Chairman John Turpin entertained a motion to approve the submitted Resolution Authorizing the Sale of County Issued Service Side Arm (NC General Statute 20-1872.A).

 

Commissioner McHugh moved to approve the submitted Resolution Authorizing the Sale of County Issued Service Side Arm (NC General Statute 20-1872.A).  

 

Commissioner Walker seconded and the motion carried unanimously.

 

Chairman John Turpin presented Mr. Stovall $1.00 for the set price of the Beretta 94, 40-caliber pistol, which will be presented to Sergeant Durwood Bennett upon his retirement.

 

The Board expressed their sincere gratitude to Sergeant Bennett for his dedication and service to the citizens of Stokes County.

 

Captain Junior Palmer noted to the Board that the Sheriff’s Department would be submitting a proposed policy concerning the requirements for eligibility pertaining to selling a service issued side arm upon retirement at a later meeting.

 

GENERAL GOVERNMENT – JAIL - BUDGET ORDINANCE AMENDMENT #126

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #126, which is necessary to amend the General Fund to appropriate Federal Inmate Reimbursement to cover cost annual copier maintenance.   The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Jail

 

 

 

 

100.4320.350

 

Misc. Contractual Services

 

 

 

$812.00

 

 

 

 

 

 

$812.00

 

This will result in a net increase of $812.00 in the appropriations of the General Fund. 

To provide the additional revenue for the above, the following revenues will be increased.

 

 

REVENUES

 

 

 

 

100.3301.410

 

Federal Inmate Reimbursement        

 

 

 

$812.00

 

 

 

 

 

 

$812.00

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #126.

 

Commissioner Joe Turpin moved to approve Budget Ordinance Amendment #126.

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – HEALTH DEPARTMENT - BUDGET ORDINANCE AMENDMENT #127

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #127 which is necessary to amend the General Fund to transfer funds to cover cost for the remainder of the fiscal year.   The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Public Assistance

 

 

 

 

100.5100.000

 

Salaries & Wages

 

  $13,765.00

 

 

100.5100.090

 

Social Security

   

    $8,000.00

 

 

100.5100.091

 

Medicare Tax

 

    $2,000.00

 

 

100.5100.100

 

Retirement

 

    $5,000.00

 

 

100.5100.101

 

401(k)

 

    $5,750.00

 

 

100.5100.110

 

Group Insurance

 

    $5,000.00

 

 

100.5100.293

 

Eat Right Network

 

       $500.00

 

 

100.5100.311

 

Employee Training

 

    $1,500.00

 

 

100.5100.340

 

Printing

 

    $1,000.00

 

 

100.5100.350

 

Maint & Repairs-Equipment

 

         $75.00

 

 

100.5100.370

 

Advertising

 

       $750.00

 

 

100.5100.450

 

Insurance & Bonds

 

       $760.00

 

 

100.5100.180

 

Professional Services

 

 

 

$20,000.00

100.5100.230

 

Medical Supplies

 

 

 

$12,000.00

100.5100.250

 

Auto Supplies

 

 

 

$2,000.00

100.5100.310

 

Travel

 

 

 

$2,750.00

100.5100.321

 

Postage

 

 

 

$4,350.00

100.5100.330

 

Utilities

 

 

 

$2,500.00

100.5100.490

 

Dues & Subscriptions

 

 

 

$500.00

 

 

 

 

$44,100.00

 

$44,100.00

 

This will result in a net increase of $0.00 in the appropriations of the General Fund. 

 

Health Director Don Moore explained the line items being requested to be transferred.

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #127.

 

Commissioner Joe Turpin moved to approve Budget Ordinance Amendment #127.

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –HOME HEALTH - BUDGET ORDINANCE AMENDMENT #128

 

 Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #128 which is necessary to amend the General Fund to transfer funds to cover cost for the remainder of the fiscal year.   The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Home Health

 

 

 

 

100.5190.000

 

Salaries & Wages

 

$13,239.00

 

 

100.5190.310

 

Travel

 

  $1,000.00

 

 

100.5190.321

 

Postage

 

  $3,000.00

 

 

100.5190.351

 

Maint. & Repairs- Auto

 

  $2,000.00

 

 

100.5190.370

 

Advertising

 

     $650.00

 

 

100.5190.450

 

Insurance & Bonds

 

     $661.00

 

 

100.5190.180

 

Professional Services

 

 

 

$10,000.00

100.5190.230

 

Medical Supplies

 

 

 

$4,000.00

100.5190.250

 

Auto Supplies

 

 

 

$3,200.00

100.5190.320

 

Telephone

 

 

 

$1,100.00

100.5190.330

 

Utilities

   

 

 

     $1,750.00

100.5190.490

 

Dues & Subscriptions

 

 

 

        $500.00

 

 

 

 

$20,550.00

 

$20,550.00

 

This will result in a net increase of $0.00 in the appropriations of the General Fund. 

 

Health Director Don Moore explained the line items being requested to be transferred.

           

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #128.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #128.

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – SOCIAL SERVICES - BUDGET ORDINANCE AMENDMENT #129

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #129 which is necessary to amend the General Fund to appropriate additional funding from Smart Start for Day Care. The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Social Services

 

 

 

 

100.5850.003

 

Smart Start Day Care

 

 

 

$10,000.00

 

 

 

 

 

 

$10,000.00

 

This will result in a net increase of $10,000.00 in the appropriations of the General Fund. 

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.260

 

Smart Start

 

 

 

$10,000.00

 

 

 

 

 

 

$10,000.00

           

Vice Chairman Inman requested the Board’s approval to abstain from voting on Budget Ordinance Amendment #129 for the Department of Social Services to appropriate additional funding from Smart Start for Day Care, as I may have a conflict of interest because of my ownership of a Stokes County Day Care Facility.

 

Commissioner McHugh moved to allow Vice Chairman Leon Inman to abstain from voting on Budget Ordinance Amendment #129.  

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

To:      Darlene Bullins – Clerk to the Board of County Commissioners for Stokes County

From: Leon Inman -        Vice Chairman, Board of County Commissioners for Stokes County

Date:   May 24, 2005

RE:      Voting Conflict (Section 8, Code of Ethics for Stokes County Commissioners)

I requested to abstain from voting on Budget Ordinance Amendment #129 for the Department of Social Services to appropriate additional funding from Smart Start for day care, as I may have a conflict of interest because of my ownership of a Stokes County day care facility.

The Budget Ordinance Amendment in question was approved at the May 23, 2005 regular meeting of the Stokes County Board of County Commissioners, with my abstention properly recognized.

 

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #129.

 

Commissioner Joe Turpin moved to approve Budget Ordinance Amendment #129.

 

Chairman John Turpin seconded and the motion carried (4-0) with Vice Chairman Inman abstaining from the vote.

 

GENERAL GOVERNMENT – ELECTIONS - BUDGET ORDINANCE AMENDMENT #130

 

 Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #130 which is necessary to amend the General Fund to appropriate HAVA Grant  for the elections to process a mailing for the 2005 List Maintenance, the National Voter Registration and the Help America Vote Act. The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Elections Department

 

 

 

 

100.4170.320

 

Postage

 

 

 

$1,253.00

 

 

 

 

 

 

$1,253.00

 

This will result in a net increase of $1,253.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.419

 

HAVA Grant

 

 

 

$1,253.00

 

 

 

 

 

 

$1,253.00

           

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #130.

 

Commissioner Joe Turpin moved to approve Budget Ordinance Amendment #130.

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – BOARD OF SOCIAL SERVICES – APPOINTMENT

 

Commissioner McHugh nominated Matthew Tilley to serve on the Stokes County Board of Social Services.

 

Vice Chairman Inman nominated Commissioner Jimmy Walker to serve on the Stokes County Board of Social Services.

 

Mr. Matthew Tilley and Commissioner Jimmy Walker can be considered at the June 13th meeting.  There were no other nominations.

 

GENERAL GOVERNMENT – GOVERNING BODY– REGION I- AGING ADVISORY COUNCIL

 

County Attorney Jonathan Jordan presented the Board with information concerning the membership of the Region I Aging Advisory Council, which is appointed by the Stokes County Board of Commissioners.  Attorney Jordan noted that Ms. Dean Burgess, NWPCOG had been contacted concerning any documentation that validated current appointments or

reappointments for the following:

 

·         Louise Squires

·         Lou Charland

·         Barbara Watkins

·         Reba Elliott

 

Attorney Jordan noted that no information had been furnished by Ms. Burgess and no other information found in the minutes of the Stokes County Board of Commissioners.

 

Commissioner McHugh nominated the following to serve on the Region I Aging Advisory Council:

 

·         Barbara Watkins

·         Lou Charland

·         Mycleta Burwell

 

Ms. Watkins, Mr. Charland, and Ms. Burwell can be considered at the June 13th meeting.

 

There were no further nominations.

 

GENERAL GOVERNMENT – SOLID WASTE – SALE OF OLD REFUSE TRUCKS

 

Support Services Supervisor Danny Stovall presented the following Resolution for approval pertaining to the sale of the two old refuse trucks (by upset bid process) previously discussed at the May 9th  Commissioners meeting:

 

Resolution Authorizing Upset Bid Process:

(G.S. 160A-266; 269)

 

WHEREAS, The County of Stokes owns 2 old front-loading refuse trucks that have become surplus:

 

1993 Mack MR690S, 1M2K185C7PM005332, with a Heil refuse body

1994 Mack MR690S, 1M2K185CXRM005716 with a Heil refuse body

 

WHEREAS, North Carolina General Statute 160A-269 permits the County of Stokes to sell property by upset bids, after receipt of an offer for the property; and

 

WHEREAS, the County of Stokes has received an offer to purchase the property described above, in the amount of $15,000.00 per vehicle, submitted by Mr. Mark Powell, Carolina Environmental Systems, Inc., 2750 Hwy 66 South, Kernersville North Carolina 27284 and;

 

THEREFORE, THE BOARD OF COMMISSIONERS OF STOKES COUNTY RESOLVES THAT:

 

                                          

2.   The Support Services Supervisor shall publish a notice summarizing this

       resolution. The notice shall describe the property and the amount of the  

       offer, and shall state the terms under which the offer may be upset.

 

             3.  If no qualifying upset bid is received after the initial public notice, the offer

      set forth above is hereby accepted. The Support Services Supervisor is hereby 

      authorized to execute instruments necessary to convey property to Carolina     

      Environmental Systems, Incorporated. 

 

4.   The County of Stokes reserves the right to withdraw the property from sale at

      any time before the final high bid is accepted and the right to reject at any

      time all bids.

 

Adopted this the 23rd day of May 2005.

 

 

 

 __________________________                     ________________________                

Clerk to the Board                                                           Chairman

 

Chairman John Turpin entertained a motion to approve the submitted Resolution Authorizing Upset Bid Process (G.S. 160A-266: 269).

 

Commissioner McHugh moved to approve the submitted Resolution Authorizing Upset Bid Process (G.S. 160A-266: 269).  Commissioner Joe Turpin seconded and the motion carried unanimously.

               

GENERAL GOVERNMENT- HEALTH DEPARTMENT – PROPOSED CONSOLIDATED AGREEMENT BETWEEN THE STATE OF NORTH CAROLINA AND STOKES COUNTY HEALTH DEPARTMENT

 

Chairman John Turpin presented Board members with a copy of the Proposed Consolidated Agreement Between The State of North Carolina and Stokes County Health Department. 

 

Chairman John Turpin noted that the proposed agreement had been given to the Clerk on Friday-May 20th  and had a deadline of May 31, 2005. 

 

Chairman John Turpin suggested that the Board approve the Proposed Agreement contingent that everyone have until Thursday, May 26th to review the document and return comments or concern to the Chair before the signing of the agreement.

 

Health Director Don Moore stated that this was a Consolidated Agreement between the State and Stokes County which covers all services and funding from the State as directed in each specific program.

 

The Board discussed the proposed Consolidated Agreement and the fact that the Agreement had not been given to the Board in time for review.

 

Commissioner McHugh moved to approve the Consolidated Agreement between the State North Carolina As Represented by the State Health Director and Stokes County Health Department. 

 

Vice Chairman Inman seconded the motion.

 

Commissioner Walker expressed concerns receiving the document with no time for review of the document.  The Board continued discussion of the Consolidated Agreement.

 

Commissioner Joe Turpin moved to substitute the motion to approve the Consolidated Agreement contingent upon Board members reviewing the document and notifying the Chair with comments or concerns by Thursday before the document is signed by the Chair as well as the County Attorney reviewing the document and reviewing last year’s document.  The substitute motion died for lack of a second.

 

The motion to approve the Consolidated Agreement carried (4-1) with Commissioner Walker voting against the motion.

 

Chairman John Turpin noted that all members and the County Attorney would be contacted Thursday before the signing of the document.

 

(A copy of the signed Consolidated Agreement will be retained in the Health Director’s office)

 

CLOSED SESSION

 

Chairman John Turpin entertained a motion to enter into closed session for the following:

 

o        To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the

qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to

G.S. 143-318.11(6). 

 

Vice Chairman Inman moved to enter into closed session for the following:

 

o        To consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the

qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to

G.S. 143-318.11(6). 

 

 

Chairman John Turpin seconded and the motion carried (4-1) with Commissioner McHugh voting against the motion.

 

The Board re-entered into the regular session of the May 23rd meeting.

 

There being no further business to come before the Board, Chairman John Turpin entertained a motion to adjourn the meeting.

 

Commissioner McHugh moved to adjourn the meeting.   

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

 

_________________________                                  _____________________________

Darlene M. Bullins                                                       John M. Turpin

Clerk to the Board                                                       Chairman