STATE OF NORTH CAROLINA                   )                    OFFICE OF THE COMMISSIONERS

                                                                        )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                  )                    DANBURY, NORTH CAROLINA

                                                                        )                    APRIL 25, 2005

 

 

 

The Board of Commissioners of the County of Stokes, State of North Carolina, met in regular session in the Council Chambers of the Ronald Wilson Reagan Memorial Building (Administrative Building), located in Danbury, North Carolina, on Monday, April 25, 2005 at 7:00 pm with the following members present:

 

                                                Chairman John Turpin

                                                                Vice-Chairman Leon Inman

Commissioner Sandy McHugh

Commissioner Joe Turpin

                                                                Commissioner Jimmy Walker

 

                                                                County Manager Richard Morris

                                                                County Attorney Jonathan Jordan

                                                                Clerk to the Board Darlene Bullins

                                                                Finance Director Julia Edwards

                                                                Assistant Finance Director Lisa Lankford

                                                                DSS Director Jan Spencer

                                                                Emergency Services Director Monty Stevens

                                                                Health Director Don Moore

                                                                Public Works Director Jay Kinney

                                                                Tax Administrator Wren Carmichael

                                                               

                                                               

Chairman John Turpin called the meeting to order.

               

County Attorney Jonathan Jordan delivered the invocation.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

Chairman John Turpin opened the meeting by inviting the citizens in attendance to join the Board with the Pledge of Allegiance.

 

PUBLIC HEARING – FISCAL YEAR 2005/06 RURAL OPERATING ASSISTANCE PROGRAM FUNDS

 

Chairman John Turpin called the Public Hearing for the Fiscal Year 2005/06 Rural Operating Assistance Programs Funds to order. 

 

There were no public comments. 

 

Chairman John Turpin closed the Public Hearing.

 

GENERAL GOVERNMENT –GOVERNING BODY-APPROVAL OF MINUTES

 

Chairman John Turpin entertained a motion to approve or amend the minutes of the April 11th meeting.

 

Commissioner McHugh moved to approve the April 11th minutes.  Vice Chairman Inman seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

 

No public comments

 

GENERAL GOVERNMENT – GOVERNING BODY – PROPOSED F/Y 2005/06 RURAL OPERATING ASSISTANCE PROGRAM FUNDS – APPLICATION

 

Mr. Charlie Walker, YVEDDI, presented the Proposed Fiscal Year 2005/06 Rural Operating Assistance Program Funds Application.  Mr. Walker noted the following:

 

·         Proposed F/Y 05/06 Rural Operating Allocation ($98,585) for Stokes County:

§         Elderly & Disabled Funding = $45,557

§         Work First Funding = $6,080

§         Rural General Funding = $46,948

·         DSS will manage Work First Funds

·         Elderly and Disabled (EDTAP) has been managed by Senior Services

·         Rural General Purpose (by state law) must be managed by

the lead transportation agency in the County (YVEDDI)

·         Most funding is used for the elderly and disabled

 

The Board discussed transferring funding between programs and counties and funding utilized in the County.

 

Chairman John Turpin entertained a motion to approve the proposed Fiscal Year 2005/06 Rural Operating Assistance Program Funds Application.

 

Commissioner McHugh moved to approve the Application for Operating Assistance for Fiscal Year 2005/06 Rural Operating Assistance Program Funds without committing the County to a specific amount to be approved in the County budget. 

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

Mr. Walker stated that re-drawings of the proposed garage were being done and would be forwarded to the State for consideration. 

 

County Manager Rick Morris stated that he had recently spoken to Nancy Painter (Raleigh) to discuss a future meeting concerning the proposed garage and grant.

 

Mr. Walker noted that a meeting was already scheduled for May 16th in Wilmington to present the re-drawings.

           

GENERAL GOVERNMENT –GOVERNING BODY – OMBUDSMAN PROGRAM PRESENTATION

 

Regional Long Term Ombudsman Andi Reese-NWPCOG  presented a brief overview of the Region I Long Term Care Ombudsman Program to the Board.  Ms. Reese noted the following:

 

·         Ombudsman (federally mandated program) is an advocate for resident’s

rights and is responsible for investigating complaints made by, or on

behalf of, nursing and adult care home residents

·         Works in conjunction with Nursing Home and Adult Care Home

Community Advisory Committees in each county to serve residents in

long term care facilities

·         Four (4) nursing homes in Stokes County

·         Five (5) adult care homes in Stokes County

·         One (1) family care home in Stokes County

·         Ombudsman Program provides training and support for Community

Advisory Committees

 

 

·         Committee members review State training manual, attend a one-day

training session,  3 hour internship, visit each facility they serve

every quarter, promote elder abuse awareness

 

Ms. Reese concluded her presentation with the introduction of Mr. Leo Gatewood, Advisory Committee member for 13 years.

 

GENERAL GOVERNMENT –JCPC – FISCAL YEAR 2005/06 GRANT PROPOSALS        

 

Chairperson Kathy Ford, JCPC, presented an overview of the Fiscal Year 2005/06 Grant Proposals.  The Stokes County Juvenile Crime Prevention Council reviewed the grant proposals for Fiscal Year 2005/06 and recommended the following:

 

 

   Requested

 

          JCPC

 

                County

 

     Funds

 

Recommendation

               Match Request

Surry Friends of Youth

 $  82,722.00

 

 $         78,586.00

 

 $            14,636.00

Stokes Scan

 $  25,000.00

 

 $         23,726.00

 

 $             6,274.00

Step One, Inc

 $  32,000.00

 

 $         30,376.00

 

 $             9,113.00

Juvenile Justice

 $  10,500.00

 

 $         10,500.00

 

 $             3,150.00

Totals

 $150,222.00

 

 $       143,188.00

 

 $            33,173.00

 

Program Managers in attendance were Guy Taylor and Michael Bridges-Partnership for a Drug Free NC, Clyde Stewart-Stokes Friends of Youth, Sharon Conrad-SCAN, and  Jack Moore and Rusty Slate-Dept. of Juvenile Justice.

 

Chairman John Turpin entertained a motion to approve the JCPC 05/06 Grant Proposals.

 

Commissioner McHugh moved to approve the JCPC 05/06 Grant Proposals with the stipulation that the County is not committing to approve the County match request until the County budget is approved.  Commissioner Joe Turpin seconded and the motion carried unanimously. 

 

(a copy of the grant proposals will be retained in the Clerk to the Board’s office and the Juvenile Crime Prevention Council)

 

 

GENERAL GOVERNMENT –TAX ADMINISTRATION REPORT

 

Tax Administrator Wren Carmichael presented the Tax Administration Report.

 

Tax Administrator Carmichael requested the following Property Tax Release Requests for Real and Personal Property in the amount of $286.69:

 

Brenda Faye Mabe

 

 $         226.41

Gray Faries

 

 $          60.28

 

 

 

 Total Amount Requested 

 

 $         286.69

   to be Released

 

 

 

Chairman John Turpin entertained a motion to approve the submitted Property Tax Release Requests for Real and Personal Property in the amount of $286.69.

 

Commissioner Joe Turpin moved to approve the submitted Property Tax Release Requests for Real and Personal Property in the amount of $286.69.

 

 Vice Chairman Inman seconded and the motion carried unanimously.

 

Tax Administrator Carmichael requested the Board release the advertising fees of 44 individual taxpayers in the amount of $176.00 who had paid their taxes in full before the advertisement .

 

Chairman John Turpin entertained a motion to release the advertising fees in the amount of $176.00.

 

Commissioner McHugh moved to release the advertising fees in the amount of $176.00.  

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

Tax Administrator Carmichael requested the Board’s approval to reclassify the current Tax Assistant (Grade 58) to Listing Appraiser/Delinquent Tax Collector (Grade 63).

 

The employee in the current position will be retiring June 1, 2005.  Tax Administrator Carmichael stated that the position would be taking on greater job duties of collecting delinquent taxes. Tax Administrator Carmichael explained the new duties that would be assigned to the new reclassification and the need for the reclassification before

the adoption of the fiscal year 05/06 budget.

 

The Board discussed the salaries related to the grade 63, grade 60, and the current Grade 58 to the requested reclassification along with the need for additional staff duties for the collection of delinquent taxes.

 

Commissioner Joe Turpin moved to reclassify the Tax Assistant to a Listing Appraiser/Delinquent Tax Collector - grade 60. 

 

Commissioner Walker seconded and the motion carried unanimously.

 

Commissioner Joe Turpin moved to amend the approved motion to reclassify the Tax Assistant to a Listing Appraiser/Delinquent Tax Collector grade 60 to include the effective date to be June 1, 2005. 

 

Commissioner Walker amended his second to include the effective date to be June 1, 2005. 

 

The amended motion carried unanimously.

 

GENERAL GOVERNMENT – DSS – WORK FIRST REVISIONS

 

DSS Director Jan Spencer reported to the Board that Social Services had received a letter from Ms. Sara Mims, Program Administrator-Work First and CPS Policy requesting clarification aspects of plan components of the Stokes County Work First Plan to address apparent conflicts with state or federal law; or incomplete plan components. The revisions are due April 30, 2005. 

 

DSS Director Spencer presented and explained the following revisions:

 

AMENDMENT TO THE STOKES COUNTY WORK FIRST PLAN

2005-2007

 

The following revisions/clarifications were made per the request of the Economic Independence Section of the North Carolina Department of Health and Human Services, Division of Social Services.

 

On pages 10 and 15, reference is made to increasing child support orders and collections by 2%.  This has been changed to 5% in FY 06.

 

All references to “father” in the Plan are amended to read “absent parent.”

 

On pages 10, 16 and 35, references to safety plans, protection plans, and assessments have been changed to read:  In families where the adult members refuse to find or accept employment and are unable to meet the children’s minimum level of care, based on current statutes, the children may require placement with relatives/foster care where the child’s needs can be met.  All children in the Work First program who are receiving Child Protective Services will have a safety assessment and a subsequent safety response, if necessary.

 

See attachment  A letter from the Stokes County Attorney is attached.

 

On pages 17 and 30, reference made to family planning have been changed to read:  If requested, we will refer parents and children over the age of 16, to approved family planning classes.

 

The monthly check registers containing a list of all Work First Family Assistance recipients, their addresses, and benefit amounts will be available for public inspection, unless otherwise exempted by state law, during the regular office hours of the County Finance Officer. However, as directed by state law [N.C.G.S. §108A-80(b)], neither the registers nor the information contained therein may be used for any commercial or political purpose.

 

We will follow all Medicaid rules and regulations per the NCDHHS Family and Children’s Medicaid Manual.  This note has been added on pages 15, 31, and 34.

 

On page 14, reference made to providing child-care for up to a two-year period has been deleted.  Child-care will be provided as clients are eligible.

 

When referring to sanctions, the period of ineligibility begins at the date of the job quit or failure to meet requirement.  This note has been added on pages 14, 15, 22, 34, and 38.

 

We will follow state guidelines for all sanctions, except where our Plan is more restrictive.  This note has been added on pages 21 and 37.

 

On pages 19 and 41, reference is made to Community Service Programs. This has been changed to read:  We will continue to refer applicants/recipients to an established Community Service Program in the community.

 

 

On page 29, under Section VII:  Change 150% to 200%.

 

County Attorney Jonathan Jordan prepared a letter pertaining to drug screenings and Confidentially issues.  The letter will be included with the revisions.

 

The Board discussed the revisions presented by Director Spencer and questioned the amount of time allowed by the State for submission of the revisions.

 

Commissioner Joe Turpin moved to approve the amendments to the Stokes County Work First Plan (2005-2007).  Commissioner McHugh seconded the motion.

 

Commissioner Walker requested additional time to review the submitted revisions before voting on the revisions.

 

The Board discussed recessing the meeting until Wednesday, April 27th in order to allow additional time for reviewing the revisions.

 

Commissioner Joe Turpin withdrew his motion. 

 

Commissioner McHugh withdrew her second to the motion.

 

GENERAL GOVERNMENT –HEALTH – REQUEST FOR LPN COMPENSATION

 

Health Director Don Moore requested the Board’s approval to reclassify the LPN II position (currently grade 60) to grade 64 in order to be competitive in the employment marketplace.  Director Moore stated that the Board of Health had unanimously approved the proposal at their April 13, 2005 meeting.

 

Director Moore noted that with the current rate, it is impossible to hire a LPN and that one position has been vacant for months.  Director Moore presented a spreadsheet detailing LPNs’ salaries from surrounding counties and the State average, which is $12.67.

 

Director Moore concluded that vacant LPN positions impacts the Health Department’s ability to generate revenue by having to cancel clinics and that Public Health Nurses’ (RN) salaries have been included in the proposed 2005/06 budget.

 

Chairman John Turpin entertained a motion to approve or decline the Health Department’s reclassification request.

 

Vice Chairman Inman moved to reclassify LPN II positions from pay grade 60 to a pay grade 64 with an effective day of May 1, 2005. 

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – PROPOSED HEALTH/DENTAL INSURANCE BIDS- FISCAL YEAR 2005/06

 

County Manager Rick Morris and Clerk to the Board Darlene Bullins presented the proposed health and dental bids for fiscal year 2005/06.

 

County Manager Morris presented the Board with a memo detailing the bids received for health and dental plans for the upcoming fiscal year 2005/06.

 

Clerk Bullins noted that Ameritas had presented the following lowest bid:

                (other bids ranged from $23-$26 for individual rates)

 

            Mark III – Assurance Employee Benefits – 2 options

                Mark III – AIC-American General – 4 options

                Mark III – Ameritas – 1 option

                Mark III – National Pacific Dental – 1 option

                Pierce Group – Assurance Benefits – 1 option

                Pierce Group – Delta Dental Plan of NC – 1 option

 

Clerk Bullins also presented the bid proposed by Ameritas:

               

 

Current

New

Increase

 

Increase per fiscal year

Ameritas

Rate

Rate

 

 

 per employee

Employee Only

 $      16.38

 $18.92

 $   2.54

 

 $        30.48

Employee + 1 Dependent

 $      35.98

 $41.56

 $   5.58

 

 $        66.96

Employee + 2 or more

 $      65.08

 $75.16

 $  10.08

 

 $      120.96

 

 

 

 

 

 

Employee with one dependent

 $      19.60

 $22.64

 $   3.04

 

 $        36.48

Employee with family

 $      48.70

 $56.24

 $   7.54

 

 $        90.48

 

 

 

 

 

 

Total Projected County

 

 

 

 

 

Increase for F/Y 2005-06

 

$ 8,229.60

 

 

 

Total projected cost for fiscal year

 

$61,300.80

 

 

 

 

Clerk Bullins noted that possibly the 15.5% resulted from the fact that this was the first time employees had been provided a paid plan by the County (plan effective October 2004).  Ameritas also offers a $250 carryover incentive for employees.

 

County Manager Morris requested the Board’s approval to accept the Bid submitted by Ameritas.

 

Commissioner Walker moved to approve the rates submitted by Ameritas to provide dental coverage for fiscal year 2005/06. 

 

Commissioner McHugh seconded and the motion carried unanimously.

 

Clerk Bullins noted the following concerning the submitted health care bids:

 

Insurance Provider

 

% Increase for

 

Increase/Decrease 

HMO

 

$500 Deductible

 

$1000 Deductible

 

 

 

 

 

Blue Cross/Blue Shield

 

7.3%

 

2.0%-Decrease

Medicost

 

           Declined

 

Declined

United Health Care

 

24%

 

Declined

Jerry Smith – Independent

 

Declined

 

Declined

Mark III Brokerage Inc-Cigna

 

21%

 

17% -Increase

 

Insurance Provider

 

% Increase for

 

Increase/Decrease 

PPO

 

$500 Deductible

 

$1000 Deductible

 

 

 

 

 

Blue Cross/Blue Shield

 

7.6%

 

2.0%-Decrease

Medicost

 

           Declined

 

Declined

United Health Care

 

Declined

 

Declined

Jerry Smith – Independent

 

Declined

 

Declined

Mark III Brokerage Inc-Cigna

 

Not applicable

 

Not Applicable

 

 

·         This year’s proposal included bids for HMO plan as well as PPO plans.

·         PPO plans allow employees to go to doctors, hospitals, etc outside of

the network, but can be very costly to the employee.

Clerk Bullins presented a scenario explaining the PPO coverage.

·         The year’s bid from NCACC – BCBS is only a 7.3% increase-one of the

lowest in the State.

·         Bids included deductibles of $500 and $1000

·         NCACC-BCBS changes lifetime benefits from $5 million

to unlimited

·         NCACC – BCBS will offer grants to establish a wellness program

to help employees know and manage their health.

·         NCACC-BCBS will offer an evaluation program to determine

that the employee is not taking a prescription that interferes with

other prescriptions that the employee is currently taking.

·         If the County remains with NCACC for health, worker’s comp.

and Liability insurance, the County will receive a $12,100

credit to apply to the cost of all the insurances.

 

County Manager Morris requested the Board’s approval to accept the Bid submitted by NCACC –BCBS (HMO) with a $500 deductible.

 

The Board discussed the bid submitted from NCACC-BCBS, the possibility of having a higher deductible with a medical spending account, the $500 deductible versus the $1000 deductible, and the number of members who met their $500 deductible last year.

 

Commissioner Walker moved to approve the bid submitted by NCACC-BCBS HMO with a $500 deductible. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – INFORMATION SYSTEM - BUDGET ORDINANCE AMENDMENT #108

 

 Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #108 which is necessary to amend the General Fund to correct Budget Amendment #94 approved at the March 28, 2005 meeting.  The error was the wrong Department account numbers.   The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Information Systems

 

 

 

 

100.4210.440

 

Misc. Contractual Services

 

 

 

$1,100.00

100.4210.511

 

Equipment –Non capital

   

  $1,100.00

 

 

 

 

District Resources Center

 

 

 

 

100.4321.440

 

Misc. Contractual Services

 

 

 

$1,100.00

100.4321.511

 

Equipment –Non capital

 

  $1,100.00

 

 

 

 

 

 

  $2,200.00

 

$2,200.00

 

This will result in a net increase of $0.00 in the appropriations of the General Fund. 

           

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #108.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #108.

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – SOLID WASTE - BUDGET ORDINANCE AMENDMENT #109

 

 Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #109 which is necessary to amend the General Fund to transfer funds for gasoline for the trucks.   The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Solid Waste

 

 

 

 

100.4720.350

 

Maint. & Repair-Equipment

 

  $2,100.00

 

 

100.4720.250

 

Auto Supplies

   

 

 

$2,100.00

 

 

 

 

  $2,100.00

 

$2,100.00

 

This will result in a net increase of $0.00 in the appropriations of the General Fund. 

           

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #109.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #109.

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – PUBLIC BUILDINGS - BUDGET ORDINANCE AMENDMENT #110

 

 Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #110 which is necessary to amend the General Fund to transfer funds for water hose, light fixture, motion detector, keys, two door closers, etc.   The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Public Buildings

 

 

 

 

100.4190.352

 

Maint. & Repairs-Buildings

 

  $3,000.00

 

 

100.4190.260

 

Departmental Supplies

   

 

 

  $3,000.00

 

 

 

 

  $3,000.00

 

$3,000.00

 

This will result in a net increase of $0.00 in the appropriations of the General Fund. 

           

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #110.

 

Commissioner Joe Turpin moved to approve Budget Ordinance Amendment #110.

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – JAIL - BUDGET ORDINANCE AMENDMENT #111

 

 Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #111 which is necessary to amend the General Fund to transfer funds to install and purchase (5) five interior cameras for monitoring and recording capability in specific areas in the Jail. The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Jail

 

 

 

 

100.4320.390

 

Misc. Expense Board of Prisoners  

 

  $1,100.00

 

 

100.4320.511

 

Equipment –Non capitalized

   

 

 

$1,100.00

 

 

 

 

  $1,100.00

 

$1,100.00

 

This will result in a net increase of $0.00 in the appropriations of the General Fund. 

           

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #111.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #111.

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – DEBT SERVICE - BUDGET ORDINANCE AMENDMENT #112

 

 Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #112 which is necessary to amend the General Fund to appropriate and transfer funds for the service charges and refinancing debt from refinancing the General Obligation 1996 and 1998 School Series.   The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Debt Service

 

 

 

 

100.9100.570

 

Refinancing-GO-Service Charges

 

 

 

$81,315.00

100.9100.712

 

Refinancing-GO Debt-Principle

   

 

 

$20,000.00

100.9100.722

 

Refinancing – GO Debt-Interest

 

 

 

$271,788.00

100.9100.720

 

School Bonds Series 1996-Interest

 

$109,800.00

 

 

100.9100.721

 

School Bonds Series 1998-Interest

 

$209,525.00

 

 

 

 

 

 

$319,325.00

 

$373,103.00

 

This will result in a net increase of $140,873.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3920.910

 

Refunding Proceeds

 

 

 

$140,873.00

100.3991.000

 

Fund Balance Appropriation

 

$87,095.00

 

 

 

 

 

 

$87,095.00

 

$140,873.00

           

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #112.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #112.

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – EMERGENCY MEDICAL SERVICES - BUDGET ORDINANCE AMENDMENT #113

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #113, which is necessary to amend the General Fund and Capital Reserve to transfer funds for fuel, video camera, VCR combo, Microwave, Vacuum Cleaner, supplies for EMS week, training, printing, laundry cost, and architect fee transferred to Capital

Reserve.   The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Emergency Medical Services

 

 

 

 

100.4370.000

 

Salaries & Wages

 

$15,000.00

 

 

100.4370.250

 

Auto Supplies

 

 

 

$15,000.00

100.4370.261

 

Office Supplies

 

  $1,000.00

 

 

100.4370.260

 

Departmental Supplies

 

 

 

$1,000.00

100.4370.320

 

Telephone

 

  $1,600.00

 

 

100.4370.310

 

Travel

 

 

 

$250.00

100.4370.340

 

Printing

 

 

 

$350.00

100.4370.321

 

Postage

   

     $300.00

 

 

100.4370.392

 

Laundry

 

 

 

$300.00

100.4370.180

 

Professional Services

 

$14,355.00

 

 

100.4370.511

 

Equipment – Non Capitalized

 

 

 

$1,000.00

100.9820.960

 

Transfer to Capital Reserve

 

 

 

$14,355.00

 

 

 

 

$32,255.00

 

$32,255.00

                                    Capital Reserve Fund

201.4370.010                       EMS                                                               __                  $14,355.00

                                                                                                                                                                $14,355.00

 

This will result in a net increase of $14,355.00 in the appropriations of the Capital Reserve Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

201.3981.000

 

Transfer from General Fund

 

  

 

$14,355.00

 

 

 

 

 

 

$14,355.00

           

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #113.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #113.

 

Chairman John Turpin seconded the motion. 

 

Emergency Services Director Monty Stevens explained in detail Budget Ordinance #113 stating that the equipment requested was to replace broken items needed at the EMS stations.  Finance Director Julia Edwards noted the amounts related to the Professional Fees/Capital Reserve transfer should be $15,000 instead of $14,355.

 

Commissioner McHugh moved to amend the motion to correct Budget Ordinance #113 as follows: (items in bold reflect amendments)

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Emergency Medical Services

 

 

 

 

100.4370.000

 

Salaries & Wages

 

$15,000.00

 

 

100.4370.250

 

Auto Supplies

 

 

 

$15,000.00

100.4370.261

 

Office Supplies

 

  $1,000.00

 

 

100.4370.260

 

Departmental Supplies

 

 

 

$1,000.00

100.4370.320

 

Telephone

 

  $1,600.00

 

 

100.4370.310

 

Travel

 

 

 

$250.00

100.4370.340

 

Printing

 

 

 

$350.00

100.4370.321

 

Postage

   

     $300.00

 

 

100.4370.392

 

Laundry

 

 

 

$300.00

100.4370.180

 

Professional Services

 

$15,000.00

 

 

100.4370.511

 

Equipment – Non Capitalized

 

 

 

$1,000.00

100.9820.960

 

Transfer to Capital Reserve

 

 

 

$15,000.00

 

 

 

 

$32,900.00

 

$32,900.00

                                   

Capital Reserve Fund

201.4370.010                       EMS                                                               __                  $15,000.00

                                                                                                                                                                $15,000.00

 

               

This will result in a net increase of $15,000.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

201.3981.000

 

Transfer from General Fund

 

  

 

$15,000.00

 

 

 

 

 

 

$15,000.00

Chairman John Turpin seconded and the amendment to the motion carried unanimously.

 

The amended motion carried unanimously.

 

GENERAL GOVERNMENT – EMERGENCY MANAGEMENT - BUDGET ORDINANCE AMENDMENT #114

 

 Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #114 which is necessary to amend the General Fund to transfer funds for printing, advertising, and supplies.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Emergency Management

 

 

 

 

100.4330.310

 

Travel

 

   $350.00

 

 

100.4330.340

 

Printing

   

 

 

$350.00

100.4330.311

 

Training

 

   $200.00

 

 

100.4330.370

 

Advertising

 

 

 

$200.00

100.4330.320

 

Telephone

 

   $150.00

 

 

100.4300.321

 

Postage

 

   $100.00

 

 

100.4330.260

 

Departmental Supplies

 

 

 

$250.00

 

 

 

 

   $800.00

 

$800.00

 

This will result in a net increase of $0.00 in the appropriations of the General Fund.

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #114.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #114.

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – EMERGENCY MANAGEMENT - BUDGET ORDINANCE AMENDMENT #115

 

 Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #115 which is necessary to amend the Grant Fund to appropriate Homeland Security Grant to purchase Reverse 9-1-1 System, night vision goggles, GPS with compass direction, Scott full face piece with P100 canisters, Scott full face piece respirator with P100

canisters, video cameras with digital recorder, security system for the Stokes County Courthouse, VHF pages with stored voice, chargers, and UHF pagers.   The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Emergency Management

 

 

 

 

203.4330.510

 

Equipment

 

 

 

$80,050.00

203.4330.511

 

Equipment –Non capital

   

 

 

$15,859.00

 

 

 

 

 

 

$95,909.00

 

This will result in a net increase of $95,909.00 in the appropriations of the Grant Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

203.3301.257

 

Homeland Security Grant

 

  

 

$95,909.00

 

 

 

 

 

 

$95,909.00

           

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #115.

 

Commissioner Joe Turpin moved to approve Budget Ordinance Amendment #115.

 

Commissioner McHugh seconded the motion.  Emergency Management Director Monty Stevens explained in detail items being purchased with the Homeland Security Grant.

 

The motion carried unanimously.

 

GENERAL GOVERNMENT – HEALTH DEPARTMENT - BUDGET ORDINANCE AMENDMENT #116

 

 Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #116 which is necessary to amend the General Fund to appropriate additional funds and decrease not used in the first month of the budget.   The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Health Department

 

 

 

 

100.5100.180

 

Professional Services

 

 

 

$2,063.00

100.5100.230

 

Medical Supplies

   

  $1,467.00

 

 

 

 

 

 

  $1,467.00

 

$2,063.00

 

This will result in a net increase of $596.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.247

 

Family Planning (State)

 

  

 

$596.00

 

 

 

 

 

 

$596.00

           

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #116.

 

Commissioner Joe Turpin moved to approve Budget Ordinance Amendment #116.

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – HEALTH DEPARTMENT - BUDGET ORDINANCE AMENDMENT #117

 

 Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #117 which is necessary to amend the General Fund to transfer funds to purchase computer monitors and general supplies for the WIC Department.   The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Health Department

 

 

 

 

100.5100.110

 

Health Insurance

 

  $2,450.00

 

 

100.5100.261

 

Office Supplies

   

 

 

$965.00

100.5100.511

 

Equipment – Non Capitalized

 

 

 

$1,485.00

 

 

 

 

  $2,450.00

 

$2,450.00

 

This will result in a net increase of $0.00 in the appropriations of the General Fund. 

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #117.

 

Commissioner Joe Turpin moved to approve Budget Ordinance Amendment #117.

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – NW PIEDMONT WORKFORCE DEVELOPMENT BOARD MEMBERSHIP

 

Chairman John Turpin presented the re-appointment of Economic Development Director Ron Morgan to serve on the NW Piedmont Workforce Development Board.

 

Commissioner Joe Turpin nominated Economic Development Director Ron Morgan for re-appointment to the NW Piedmont Workforce Development Board.  Director Morgan can be considered for appointment at the May 9th meeting.

 

GENERAL GOVERNMENT – ADMINISTRATION – KING BUILDING UPDATE

 

County Manager Rick Morris updated the Board concerning the King Building. Manager Morris noted that cement had been poured, a request made to Proclean to submit an updated proposal for cleaning of the interior, removal of two trees and additional guttering to be done within the next few weeks. 

 

Public Works Director Jay Kinney noted that hopefully the work would be completed within two to three weeks depending upon when ProClean can perform their services.

 

GENERAL GOVERNMENT – ADMINISTRATION – TUITION REIMBURSEMENT

 

Clerk to the Board Darlene Bullins requested tuition reimbursement for Jeenie Shelton (Home Health) who is pursing a BSN degree in the amount of $152.00.

 

Chairman John Turpin entertained a motion to approve the tuition reimbursement for Jeenie Shelton.

 

Commissioner McHugh moved to approve the tuition reimbursement in the amount of $152 according to County Personnel Policy. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – NCDOT REQUEST FOR ROAD ADDITION – WOODBURY ROAD AND EVERGREEN LANE IN WOODBURY PLACE SUBDIVISION

 

Chairman John Turpin presented the Request for addition to the North Carolina Secondary Road System – Woodbury Road and Evergreen Lane in Woodbury Place Subdivision-Entrance onto NC 66.

 

Commissioner Joe Turpin moved to approve the request for addition to the North Carolina Secondary Road System – Woodbury Road and Evergreen Lane in Woodbury Place Subdivision-Entrance onto NC 66. 

 

Vice Chairman Inman seconded the motion. 

 

Chairman John Turpin stated as long as there is dirt roads in Stokes County, he would not support any new additions to the Secondary Road System.

 

The motion for the addition to the North Carolina Secondary Road System – Woodbury Road and Evergreen Lane in Woodbury Place Subdivision-Entrance onto NC 66 carried (3-2) with Chairman John Turpin and Commissioner McHugh voting against the motion.

 

 

CLOSED SESSION

 

Chairman John Turpin moved to enter into closed session for the following:

 

o        To consider and take action with respect to the position to be taken by the County in negotiating the price or other materials terms of an agreement for the acquisition or lease of real property pursuant to G.S. 143-318.11(a)(5).

o        To consult with the county attorney or another attorney employed or retained by the county in order to preserve the attorney-client privilege pursuant to G.S. 143-318.11(a)(3).

o        To discuss matters relating to the location or expansion of industries or other businesses in the County pursuant to G.S. 143-318.11(a)(4).

 

 

Vice Chairman Inman moved to enter into closed session for the following:

 

o        To consider and take action with respect to the position to be taken by the County in negotiating the price or other materials terms of an agreement for the acquisition or lease of real property pursuant to G.S. 143-318.11(a)(5).

o        To consult with the county attorney or another attorney employed or retained by the county in order to preserve the attorney-client privilege pursuant to G.S. 143-318.11(a)(3).

o        To discuss matters relating to the location or expansion of industries or other businesses in the County pursuant to G.S. 143-318.11(a)(4).

 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

The Board re-entered into the regular session of the April 11th meeting.

 

GENERAL GOVERNMENT – LEGAL

 

County Attorney Jonathan Jordan presented a memorandum to the Board relating to the Terms of Mediated Settlement Agreement according to NC General Statute 143-318.11.

 

(A copy of the memorandum will be retained by the County Attorney and the Clerk to the Board)

 

 

There being no further business to come before the Board, Chairman John Turpin entertained a motion to recess the meeting until Wednesday, April 27, 2005 at 6:00 pm.

 

Commissioner McHugh moved to recess the meeting until Wednesday, April 27, 2005 at 6:00 pm.  

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

_________________________                                  _____________________________

Darlene M. Bullins                                                    John M. Turpin

Clerk to the Board                                                    Chairman