STATE OF NORTH CAROLINA                   )                    OFFICE OF THE COMMISSIONERS

                                                                        )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                  )                    DANBURY, NORTH CAROLINA

                                                                        )                    MARCH 28, 2005

 

 

 

 

 

 

 

 

 

 

The Board of Commissioners of the County of Stokes, State of North Carolina, met in regular session in the Council Chambers of the Ronald Wilson Reagan Memorial Building (Administrative Building), located in Danbury, North Carolina, on Monday, March 28, 2005 at 7:00 pm with the following members present:

 

                                                Chairman John Turpin

                                                                Vice-Chairman Leon Inman

Commissioner Sandy McHugh

Commissioner Joe Turpin

                                                                Commissioner Jimmy Walker

 

                                                                County Personnel in Attendance

                                                                County Manager Richard Morris

                                                                County Attorney Jonathan Jordan

                                                                Clerk to the Board Darlene Bullins

                                                                Finance Director Julia Edwards

                                                                County Extension Director Jack Loudermilk

                                                                DSS Director Jan Spencer

                                                                Emergency Services Director Monty Stevens

                                                                Fire Marshal Brad Cheek

                                                                Planning Director David Sudderth

                                                                Jail Captain Craig Carico

                                                                Support Services Supervisor Danny Stovall

                                                                Tax Administrator Wren Carmichael

                                                                Vehicle Maintenance Supervisor Elwood Mabe

                                                               

Chairman John Turpin called the meeting to order.

               

Vice Chairman Inman delivered the invocation.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

Chairman John Turpin opened the meeting by inviting the citizens in attendance to join the Board with the Pledge of Allegiance.

 

GENERAL GOVERNMENT – PUBLIC HEARING – PROPOSED STOKES   COUNTY HAZARD MITIGATION PLAN

 

Chairman John Turpin opened the Public Hearing for the proposed Stokes County Hazard Mitigation Plan. 

 

There were no public comments concerning the proposed Stokes County Hazard Mitigation Plan. 

 

Chairman John Turpin closed the Public Hearing.

 

GENERAL GOVERNMENT –GOVERNING BODY-APPROVAL OF MINUTES

 

Chairman John Turpin entertained a motion to approve or amend the minutes of the March 8th(recessed meeting), March 8th(Board Retreat), March 14th(regular meeting) and March 15th (Board Retreat).

 

Commissioner McHugh noted the following:

 

March 8th –Recessed Meeting – Budget Ordinance Amendment #83-page #4 Change approving Budget Ordinance Amendment #83 to denying Budget  Ordinance Amendment #83.

 

March 14th-Regular Meeting –Emerg. Services-Ambulance Replacement-page #15 Change savage to salvage

 

Commissioner McHugh moved to approve the minutes of the March 8th (recessed meeting); March 8th (Board Retreat); March 14th(regular meeting) and March 15th (Board Retreat) as amended.  

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

 

No public comments

 

GENERAL GOVERNMENT – GOVERNING BODY – CENTERPOINT ANNUAL REPORT

 

CEO Betty Taylor, CenterPoint, briefed the Board concerning a very different organization in which CenterPoint was as an in-house service to its current role of Local Management Entity (LME) under the State’s mental health reform initiative.  (Chairman of the Board of Directors for CenterPoint, Dick Dorgan, was also in attendance for the meeting)

 

Ms. Taylor discussed the following:

 

·         Local Management Entity (LME) Board is complete

o        Mike Marshall

o        Kathy Long

o        Leon Inman

o        Wayne Hamm

o        Mike Beasley

·         CenterPoint oversees approximately $44 million in services

·         CenterPoint carries out the functions of the LME under separate

defined funding of approximately $6.5 million for LME management

activities

·         LME is charged to provide consumer choice, develop consumer-driven services, and develop/monitor a competitive provider network

·         Progress report reflects the specific performance expectations

·         Review of statistical information

·         Only two members from Stokes County on all Advisory Councils

·         Outpatient Services

·         Stokes Opportunity Center

·         After hours and hospital follow ups

·         Periodic reports needed to provide data to the effectiveness and

appropriateness of the services rendered and the level of consumer/

family satisfaction

·         Sheriff’s Department and CenterPoint relationship

·         Monitoring activities to continue to identify and address issues with

the Sheriff’s Department

·         CenterPoint is meeting with Forsyth Medical Center and NC Baptist

Hospital to explore opportunities for expansion of services as part of

the community health initiative

 

Ms. Taylor concluded that CenterPoint would pursue all reasonable means to increase revenues from non-county budget sources and reduce operating costs by an amount of at least $25,000, eliminate redundancy, maximize the impact of scarce dollars, innovate with pilot programs, and raise the level of community health in Stokes County.

 

Chairman John Turpin requested that Ms. Taylor inform the Board of vacancies available and requirements of the Advisory Councils in order for Stokes County to submit appointments for representation from Stokes County.

           

GENERAL GOVERNMENT – EMERGENCY MANAGEMENT – PROPOSED STOKES COUNTY HAZARD MITIGATION PLAN

 

Emergency Services Director Monty Stevens and Planning Director David Sudderth presented the proposed Multi-Jurisdictional Multi-Hazard Mitigation Plan which has been completed and approved by the North Carolina Division of Emergency Management.

 

Director Stevens stated that the main reason for Stokes County to adopt the proposed Mitigation Plan is very simple – in order to receive federal disaster funds, the jurisdiction must have a Hazard Mitigation Plan in place.  Director Sudderth noted that the plan would be updated every 5 years to remain active under FEMA guidelines.   The proposed Multi-

Hazard/Multi-Jurisdictional Mitigation Plan allows all towns and municipalities to participate in the creation of the proposed plan and to attach themselves to the plan.  This eliminates having 4 separate plans in Stokes County.

 

The Board discussed the proposed Multi-Jurisdictional/Multi-Hazard Mitigation Plan.

 

Director Stevens requested the approval of the following Resolution of Adoption for the Stokes County Hazard Mitigation Plan: (the final step will be forwarded to the Federal Emergency Management Agency for approval)

 

RESOLUTION OF ADOPTION

Stokes County Hazard Mitigation Plan

 

WHEREAS, the citizens and property within Stokes County are subject to the effects of natural hazards and man-made hazard events that pose threats to lives and cause damages to property, and with the knowledge and experience that certain areas,

i.e., flood hazard areas, are particularly susceptible to flood hazard events; and

 

WHEREAS, the County desires to seek ways to mitigate situations that may aggravate

such circumstances; and

 

WHEREAS, the Legislature of the State of North Carolina has in Part 6, Article 21 of

Chapter 143; Parts 3, 5, and 8 of Article 19 of Chapter 160A; and Article 8 of Chapter

160A of the North Carolina General Statutes, delegated to local governmental units the responsibility to adopt regulations designed to promote the public health, safety, and general welfare of its citizenry; and

 

WHEREAS, the Legislature of the State of North Carolina has in Section 1 Part 166A of the North Carolina General Statutes (adopted in Session Law 2001-214—Senate Bill

300 effective July 1, 2001), states in Item (a) (2) “For a state of disaster proclaimed pursuant to G.S. 166A6(a) after November 1, 2004, the eligible entity shall have a hazard mitigation plan approved pursuant to the Stafford Act”; and

 

WHEREAS, Section 322 of the Federal Disaster Mitigation Act of 2000 states that local government must develop an All-Hazards Mitigation Plan in order to receive future Hazard Mitigation Grant Program Funds, and

 

WHEREAS, it is the intent of the Board of Commissioners of Stokes County to fulfill this obligation in order that the County will be eligible for state assistance in the event that a state of disaster is declared for a hazard event affecting the County;

 

NOW, therefore, be it resolved, that the Board of Commissioners of Stokes County hereby:

 

  1. Adopts the Stokes County Hazard Mitigation Plan; and

 

      2.  Vests the County Manager with the responsibility, authority, and the means to:

(a)           Inform all concerned parties of this action.

(b)           Cooperate with Federal, State and local agencies and private firms which undertake to study, survey, map, and identify floodplain or flood-related erosion areas, and cooperate with neighboring communities with respect to management of adjoining floodplain and/or flood-related erosion areas in order to prevent aggravation of existing hazards.

(c)          Adjust the boundaries of County and municipal planning jurisdictions

           whenever a municipal annexation or extraterritorial jurisdiction revision

results in a change whereby a municipality assumes or relinquishes the authority to adopt and enforce floodplain management regulations for a particular area in order that all Flood Hazard Boundary Maps (FHBMs) and Flood Insurance Rate Maps (FIRMs) accurately represent the planning jurisdiction boundaries. Provide notification of boundary revisions along with a map suitable for reproduction, clearly delineating municipal corporate limits and extraterritorial jurisdiction boundaries to all concerned parties.

 

     3.        Appoints the County Manager to assure that the Hazard Mitigation Plan is reviewed annually and in greater detail at least once every five years to assure that the Plan is in compliance with all State and Federal regulations and that any needed revisions or amendments to the Plan are developed and presented to the Stokes County Board of Commissioners for consideration.

 

4.       Agrees to take such other official action as may be reasonably necessary to carry out the objectives of the Hazard Mitigation Plan.

 

Adopted by the Stokes County Board of Commissioners this 28th day of March 2005.

 

                ______________________________

                                                                                Chairman

Stokes County Board of Commissioners

 

Attest: _____________________

            Clerk to the Board

 

Seal

 

Chairman John Turpin requested that contact information be updated before ubmission to the Federal Emergency Management Agency.

 

County Manager Rick Morris assured the Board (per the Resolution of Adoption) that the Hazard Mitigation Plan will be reviewed annually and in greater detail at least once every five years to assure that the Plan is in compliance with all State and Federal regulations and that any needed revisions or amendments to the Plan are developed and presented to the Stokes County Board of Commissioners for consideration.

 

Chairman John Turpin entertained a motion to approve the Resolution of Adoption for the Stokes County Hazard Mitigation Plan.

 

Commissioner Joe Turpin moved to adopt the Resolution of Adoption for the Stokes County Hazard Mitigation Plan with annual review and major review every five years.

 

Commissioner McHugh seconded and the motion carried unanimously.

 

(a copy of the Stokes County Multi-Jursdictional/Mulit-Hazard Mitigation Plan will be retained in the Clerk to the Board and Emergency Management Offices)

 

GENERAL GOVERNMENT –JAIL – PROPOSED STOKES COUNTY JAIL PRIMARY MEDICAL PLAN

 

Jail Captain Craig Carico presented the proposed Stokes County Jail Primary Medical Plan, which has been reviewed and approved by Sheriff Mike Joyce and Health Director Don Moore.  This proposed plan is in conjunction with the Stokes Reynolds Memorial Hospital Agreement that was implemented December 15, 2004.

 

Captain Carico noted NCGS 153A-225 requires the adoption of this proposed Primary Medical Plan by the Board of Commissioners.

 

The Board discussed the proposed Jail Primary Medical Plan Policies and Procedures.

 

Captain Carico concluded the partnership with Stokes Reynolds Memorial Hospital to provide medical services to jail inmates was going very well at the present time.

 

Chairman John Turpin entertained a motion to approve the Stokes County Jail Primary Medical Plan Policies and Procedures.

 

Commissioner McHugh moved to approve the Stokes County Jail Primary Medical Plan Policies and Procedures.

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

(a copy of the Stokes County Jail Primary Medical Plan Policies and Procedures will be retained in the Clerk to the Board and Jail Captain’s offices)

 

GENERAL GOVERNMENT – TAX ADMINISTRATION REPORT

 

Tax Administrator Wren Carmichael presented the Tax Administration Report.

 

Tax Administrator Carmichael requested the following Property Tax Release Requests for Real and Personal Property in the amount of $620.71:

 

 

 

Susan G and Rodney P McGarry

 

 $         146.73

 James Moore

 

 $         132.30

 Donald L. Elliott

 

 $           13.73

 Willie Hollis Kendrick Jr

 

 $         106.08

 Dell Lee Williams

 

 $         221.87

 

 

 

 Total Amount Requested 

 

 $         620.71

   to be Released

 

 

 

Chairman John Turpin entertained a motion to approve the submitted Property Tax Release Requests for Real and Personal Property in the amount of $620.71.

 

Commissioner Joe Turpin moved to approve the submitted Property Tax Release Requests for Real and Personal Property in the amount of $620.71. 

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – COOPERATIVE EXTENSION – PROPOSED EQUIPMENT PURCHASE

 

County Extension Director Jack Loudermilk requested the Board’s approval to transfer $9000 from Misc. Contractual Services to Equipment (Non-Capitalized) for the purchase of two new laptop computers (with monitors and docking stations) and one desktop computer with appropriate software for the Cooperative Extension staff. 

 

Director Loudermilk noted that most of the Cooperative Extension’s computers are no two alike either in size or software. 

 

Director Loudermilk concluded that the laptops would be used by field agents and also for program presentations.

 

The Board will consider approval during a later agenda item- “Budget Ordinance Amendments”.

 

GENERAL GOVERNMENT – PROPOSED BIDS – INSTALLMENT FINANCING CAPITAL EQUIPMENT

 

Support Services Supervisor Danny Stovall presented the following proposals that were accepted until Wednesday, March 23, 2005 at 5:00 pm for installment financing for capital vehicle purchases:

 

Ranking

     Banking Institution

Fixed Rate

  Payback

 

 

 

   Amount

1

RBC Centura

3.39%

   $720,016.12

2

First Citizens

3.42%

   $720,779.56

3

BB&T

3.54%

   $723,725.92

4

Wachovia

3.66%

   $723,797.52

5

SunTrust

3.65%

   $724,159.32

6

Wachovia

3.70%

   $724,472.36

7

Ashford Capital

3.791%

   $727,038.63

8

LSB Bank

4.13%

   $732,320.05

 

Support Services Supervisor Danny Stovall requested the Board accept RBC Centura’s proposal for installment financing of the capital purchases with an interest rate of 3.39%.   The Board discussed financing with a Stokes County banking institute.  Support Services Supervisor Stovall noted that General Statute states lowest responsible bid.

 

Chairman John Turpin entertained a motion to approve RBC Centura’s installment purchase agreement for financing for the capital purchases with an interest rate of 3.39% with a pay back of $720,016.12.

 

Commissioner Joe Turpin moved to approve the RBC Centura’s installment purchase agreement for financing for the capital purchases with an interest rate of 3.39% with a pay back of $720,016.12. 

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GENERAL FUND/CAPITAL RESERVE FUND- SCHOOLS-ADM PROJECTS -BUDGET ORDINANCE AMENDMENT #93

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #93 which is necessary to amend the General Fund and Capital Reserve for sales tax from State ADM Projects.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

General Fund

 

 

 

 

100.9820.960

 

Transfer to Capital Reserve

 

  

 

$414.00

 

 

 

 

 

 

$414.00

 

 

 

CAPITAL RESERVE FUND

 

 

 

 

201.5912.017

 

Schools

 

  

 

$414.00

 

 

 

 

 

 

$414.00

 

This will result in a net increase of $414.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3839.000

 

Miscellaneous Revenue

 

  

 

$414.00

 

 

 

 

 

 

$414.00

 

 

CAPITAL RESERVE FUND

 

 

 

 

201.3981.000

 

Transfer from Capital Reserve

 

  

 

$414.00

 

 

 

 

 

 

$414.00

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #93.

 

Vice Chairman Inman moved to approve Budget Ordinance Amendment #93.

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

               

GENERAL GOVERNMENT – DISTRICT RESOURCE CENTER- BUDGET ORDINANCE AMENDMENT #94

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #94 which is necessary to amend the General Fund to transfer funds to purchase a copier and accessories for a copier from Miscellaneous Contractual due to group classes being canceled. The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

District Resource Center

 

 

 

 

100.4210.440

 

Misc. Contractual Services

 

$1,100.00

 

 

100.4210.511

 

Equipment- Non-Capitalized

     

 

 

$1,100.00

 

 

 

 

$1,100.00  

 

$1,100.00

 

This will result in a net increase of $00.00 in the appropriations of the General Fund.

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #94.

               

Commissioner McHugh moved to approve Budget Ordinance Amendment #94.

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – HEALTH DEPARTMENT –WIC- BUDGET ORDINANCE AMENDMENT #95

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #95 which is necessary to amend the General Fund to decrease revenues for WIC for funds that were not expended and an increase in state appropriations for Breastfeeding.  The appropriations are to be changed as followed:

 

This will result in a net increase of $15,385.00 in the appropriations of the General Fund.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

 

 

Health Department

 

 

 

 

100.3991.000

 

Fund Balance

 

 

 

$15,385.00

100.3301.232

 

WIC-Client Services

     

$5,452.00

 

 

100.3301.229

 

WIC-Nutrition Education

 

$9,235.00

 

 

100.3301.230

 

WIC-Administration

 

$   771.00

 

 

100.3301.226

 

WIC-Breastfeeding

 

 

 

$73.00

 

 

 

 

$15,458.00

 

$15,458.00

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #95.

               

Commissioner McHugh moved to approve Budget Ordinance Amendment #95.

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – SHERIFF’S DEPARTMENT - BUDGET ORDINANCE AMENDMENT #96

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #96, which is necessary to amend the General Fund to appropriate insurance claims for a deer accident, a cow accident, and ice/snow accident.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Social Services

 

 

 

 

100.4310.351

 

Maint. & Repairs – Auto

 

 

 

$5,013.00

 

 

 

 

 

 

$5,013.00

 

This will result in a net increase of $5,013.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3839.850

 

Insurance Claims

 

 

 

$5,013.00

 

 

 

 

 

 

$5,013.00

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #96.

               

Commissioner McHugh moved to approve Budget Ordinance Amendment #96.

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – SOCIAL SERVICES - BUDGET ORDINANCE AMENDMENT #97

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #97, which is necessary to amend to appropriate additional funds from CAP-DA for In-Home Care.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Social Services

 

 

 

 

100.5310.182

 

Professional Services – CAP/DA

 

 

 

$135,000.00

 

 

 

 

$             -

 

$135,000.00

 

This will result in a net increase of $135,000.00 in the appropriations of the General Fund. To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3540.420

 

Medicaid – CAP/DA

 

 

 

$135,000.00

 

 

 

 

 

 

$135,000.00

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #97.

 

Commissioner Joe Turpin moved to approve Budget Ordinance Amendment #97.

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – SOCIAL SERVICES - BUDGET ORDINANCE AMENDMENT #98

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #98, which is necessary to amend the General Fund to appropriate additional Crisis Funds for elderly heating and electrical cost. The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Social Services

 

 

 

 

100.5480.000

 

Crisis Intervention

 

 

 

$720.00

 

 

 

 

$

 

$720.00

 

This will result in a net increase of $720.00 appropriations of the General Fund. To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.202

 

Welfare - Federal

 

 

 

$720.00

 

 

 

 

 

 

$720.00

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #98.

               

Commissioner McHugh moved to approve Budget Ordinance Amendment #98.

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – SOCIAL SERVICES - BUDGET ORDINANCE AMENDMENT #99

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #99, which is necessary to amend the General Fund to appropriate Maintenance of Effort (MOE) funds to purchase (1) Dell Projector; (14) 1700 Laser Printer, (1) 5100cn Color Laser Printer, (1) Laptop Computer and (15) Computers.  The Laptop and projector is

to be used for power point presentations in the community at the request of the Board of Social Services.  Also, it will be used for presentations to the Board of Social Services for program presentations.  Color printer will be used to print numerous brochures in-house.  The other computers and printers will replace current equipment.

The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Social Services

 

 

 

 

100.5310.511

 

Equipment-Non-Capitalized

 

 

   

  $30,000.00

 

 

 

 

 

 

$30,000.00

 

This will result in a net increase of $30,000.00 in the appropriations of the General Fund. To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.202

 

Welfare-Federal

 

 

 

$30,000.00

 

 

 

 

 

 

$30,000.00

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #99.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #99.

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT– LEGAL-BUDGET ORDINANCE AMENDMENT #100

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #100, which is necessary to amend the General Fund to transfer funds for the contract with County Attorney through June 30, 2005.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Legal

 

 

 

 

100.4150.000

 

Salaries and Wages

 

$24,238.00

 

 

100.4150.090

 

Social Security Tax    

 

$  1,152.00

 

 

100.4150.091

 

Medicare Tax

 

$     269.00

 

 

100.4150.100

 

Retirement

 

$     913.00

 

 

100.4150.101

 

401(k)

 

$     238.00

 

 

100.4150.110

 

Group Insurance

 

$     609.00

 

 

100.4150.111

 

Dental Insurance

 

$       71.00

 

 

100.4150.180

 

Professional Services

 

 

 

$27,490.00

 

 

 

 

$27,490.00

 

$27,490.00

 

This will result in a net increase of $00.00 in the appropriations of the General Fund.

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #100.

               

Commissioner McHugh moved to approve Budget Ordinance Amendment #100.

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – COOPERATIVE EXTENSION - BUDGET ORDINANCE AMENDMENT #101

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #101, which is necessary to amend the General Fund to transfer funds to purchase two (2) laptops with monitors and docking stations and (1) one desktop computer. The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Cooperative Extension

 

 

 

 

100.4950.440

 

Misc. Contractual Services

 

$9,000.00

 

 

100.4950.511

 

Equipment-Non Capitalized  

 

 

 

$9,000.00

 

 

 

 

$9,000.00

 

$9,000.00

 

This will result in a net increase of 00.00 in the appropriations of the General Fund.

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #101.

               

Commissioner McHugh moved to approve Budget Ordinance Amendment #101.

 

Commissioner Walker seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – SALE OF TAX FORECLOSED PROPERTY

 

Support Services Supervisor Danny Stovall requested the Board’s final approval for the purchase of tax parcel number 6984-00-16-3286, bid amount $3,050.00 and tax parcel number 6993-09-07-7229, bid amount $750 (total bid = $3,800.00) by Ms. Gloria T. Hairston, which was tentatively approved on February 28, 2005. 

 

Mr. Stovall noted that advertisements for upset bids were advertised in the Stokes News on March 3, 2005 and the County’s web page.

 

No upset bid was received before the March 17, 2005 deadline.

 

This sale is being held in accordance with NC General Statue 105-376, 153A-176 and 160A-269.

 

               

Chairman John Turpin entertained motion to accept or reject Ms. Hairston’s bid.

 

Commissioner Joe Turpin moved to accept Ms. Hairston’s bid of $3800 for both parcels for sale of tax foreclosed property.  Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – YVEDDI – APPOINTMENT

 

Chairman John Turpin entertained a motion to appoint Vice Chairman Leon Inman and Alan Boyles who were nominated at the March 14th meeting to serve on the YVEDDI – Board of Directors.

 

Commissioner Joe Turpin moved to appoint Vice Chairman Leon Inman and Alan Boyles to serve on the YVEDDI-Board of Directors. 

 

Commissioner McHugh seconded and the motion carried unanimously.   

 

GENERAL GOVERNMENT – COMMUNITY ADVISORY COMMITTEE – APPOINTMENTS

 

Chairman John Turpin entertained a motion to appoint Mary Catherine Neal and Pauline Nelson who were nominated at the March 14th meeting to serve on the Stokes County Adult Care Home Community Advisory Committee.

 

Commissioner McHugh moved to appoint Mary Catherine Neal and Pauline Nelson to serve on the Stokes County Adult Care Home Community Advisory Committee. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.               

 

Commissioner McHugh nominated Belinda Shore who had expressed interest in serving after seeing the advertisement on the County’s webpage. 

 

Ms. Shore can be considered at the April 11th meeting.

 

GENERAL GOVERNMENT – GOVERNING BODY–RESOLUTION – OPPOSITION TO PROPOSED INCREASE OF STATE TOBACCO EXCISE TAX

 

Chairman John Turpin presented the following proposed Resolution-Opposition to Proposed Increase of State Tobacco Excise Tax for consideration:

 

STOKES COUNTY

RESOLUTION

    OPPOSITION TO PROPOSED INCREASE

    OF STATE TOBACCO EXCISE TAX

 

WHEREAS, North Carolina ranks number one in tobacco production with farmers raising 40 percent of the tobacco grown in the United States generating an annual farm income of $587 million, and

 

WHEREAS, the tobacco industry directly and indirectly employs more than 280,000 North Carolinians, and tobacco manufacturing adds about $11 billion to the gross state product, and

 

WHEREAS, North Carolina’s tobacco industry generated more than $40.3 million in gross state tax revenues in Fiscal Year 2003.

 

THEREFORE, be it resolved that the North Carolina General Assembly has under consideration a proposal to raise the state cigarette excise tax by 45 cents per pack – a 900 percent increase over the next two years, and

 

Be it further resolved that North Carolina already collects more than 60 cents from every pack of cigarettes sold, and

 

Be it further resolved that cigarette excise taxes are regressive, hurting working families across the state -- many of whom earn less than $25,000 a year, and

 

Be it further resolved that economists estimate North Carolina retailers and wholesalers stand to lose about $112 million in gross profits, displacing nearly 1,600 jobs due to a 45 cent increase in the state cigarette excise tax.

 

Be it further resolved that the Stokes County Board of Commissions does hereby express its opposition to Governor Mike Easley’s proposal to raise the state cigarette excise tax by 45 cents per pack, and does hereby urge the 2005 session of the North Carolina General Assembly to reject this tax increase.

 

Be it further resolved that a copy of this Resolution be transmitted to the Governor of the State of North Carolina.

 

ADOPTED this 28th day of March 2005.

 

______________________________

                                                                                                                John M. Turpin

                                                                        Chairman

_______________________   

Darlene M. Bullins

Clerk to the Board

 

 

The Board discussed the submitted proposed Resolution.

 

Chairman John Turpin entertained a motion to support the proposed Resolution- Opposition to Proposed Increase of State Tobacco Excise Tax.

 

Commissioner McHugh moved to approve the Resolution-Opposition to Proposed Increase of State Tobacco Excise Tax. 

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – NWPCOG – TRAVEL REIMBURSEMENT

 

Clerk to the Board Darlene Bullins presented a request from Dean Burgess, Area Agency on Aging-NWPCOG for travel reimbursement for members of the Community Advisory Committee in the amount of $359.64.   

 

The Board had requested in last year’s budget that itemized reimbursement requests be submitted from the NWPCOG instead of budgeting a specific amount.

 

Chairman John Turpin entertained a motion to approve the travel reimbursement request in the amount of  $359.64 for the Community Advisory Committee members – NWPCOG.

 

Commissioner McHugh moved to approve the travel reimbursement request in the amount of  $359.64 for the Community Advisory Committee members –NWPCOG.

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – FINANCE – PROPOSED CONTRACT – FINANCIAL AUDIT SERVICES

 

Finance Director Julia Edwards submitted the annual contract for audit services for the period beginning July 1, 2004 and ending June 30, 2005 for the Board’s consideration.

 

This contract ($40,000 for audit services) is the final year of a 3-year contract agreement with Dixon Hughes, PLLC. 

 

Director Edwards requested the Board’s guidance whether to proceed with bidding for audit services after this year’s last contract.

 

The Board discussed the pros and cons of bidding for audit services versus staying with the same auditor.

 

Commissioner McHugh moved to approve the contract to audit accounts of Stokes County, North Carolina and that the auditing services be put out for bids for next year when the current contract expires. 

 

Commissioner Joe Turpin seconded the motion.

 

Vice Chairman Inman noted the review from Postlethwaite & Netterville which stated that Dixon Hughes did not meet certain SECPS Membership Requirements (1)the firm’s policy is not consistent with the requirement of at least 120 hours of continuing professional education every three years with a minimum of 20 hours per year; (2)the firm’s quality

control policies and procedures do not require testing of the independence representation made by its partners and managers and none was performed; (3)the firm’s quality control policies and procedures require compliance with professional standards-on several engagements, the firm did not obtain appropriate signatures and also did not include

required representations. 

 

The motion carried unanimously.

 

Commissioner McHugh requested that the RFP require the SCCPS Peer Review Report with each submitted bid proposal.

 

CLOSED SESSION

 

Chairman John Turpin moved to enter into closed session to consider and take action to the position to be taken by the County in negotiating the price or other materials terms of an agreement for the acquisition or lease of real property pursuant to G.S. 143-318.11(a)(5).

               

Commissioner McHugh moved to enter into closed session to consider and take action to the position to be taken by the County in negotiating the price or other materials terms of an agreement for the acquisition or lease of real property pursuant to G.S. 143-318.11(a)(5). 

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

The Board re-entered into the regular session of the March 28th meeting.

 

There being no further business to come before the Board, Chairman John Turpin entertained a motion to adjourn the meeting.

 

Commissioner McHugh moved to adjourn the meeting.  

 

 Vice Chairman Inman seconded and the motion carried (4-1) with Commissioner Joe Turpin voting against the

 

motion.

 

_________________________                                  _____________________________

Darlene M. Bullins                                                    John M. Turpin

Clerk to the Board                                                    Chairman