STATE OF NORTH CAROLINA                   )                    OFFICE OF THE COMMISSIONERS

)                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                  )                    DANBURY, NORTH CAROLINA

)                    FEBRUARY 28, 2005

 

 

 

The Board of Commissioners of the County of Stokes, State of North Carolina, met in regular session in the Council Chambers of the Ronald Wilson Reagan Memorial Building (Administrative Building), located in Danbury, North Carolina, on Monday, February 28, 2005 at 7:00 pm with the following members present:

 

                                                Chairman John Turpin

                                                                Vice-Chairman Leon Inman

Commissioner Sandy McHugh

Commissioner Joe Turpin

                                                                Commissioner Jimmy Walker

                                                               

                                                                County Personnel in Attendance:

                                                                County Manager Richard Morris

                                                                County Attorney Jonathan Jordan

                                                                Clerk to the Board Darlene Bullins

                                                                District Resource Director Tony Hill

                                                                Finance Director Julia Edwards

                                                                GIS Administrator Jake Oakley

                                                                Interim County Extension Director Jack Loudermilk

                                                                Interim Health Director Rebecca Warren

                                                                Maintenance Supervisor Bill Tesh

                                                                PHN Supervisor Erma Perkins

                                                                Public Works Director Jay Kinney

                                Register of Deeds Kathy Young

                                Support Services Supervisor Danny Stovall

                                Tax Administrator Wren Carmichael

                               

                               

Chairman John Turpin called the meeting to order.

               

County Manager Rick Morris delivered the invocation.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

Chairman John Turpin opened the meeting by inviting the citizens in attendance to join the Board with the Pledge of Allegiance.

 

GENERAL GOVERNMENT –GOVERNING BODY-APPROVAL OF MINUTES

 

Chairman John Turpin entertained a motion to approve or amend the minutes of the February 14th meeting.

 

Vice Chairman Inman moved to approve the February 14th minutes. 

 

Commissioner McHugh seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

 

There were no public comments.

 

GENERAL GOVERNMENT – COOPERATIVE EXTENSION – PROPOSED REORGANIZATION

 

Interim Cooperative Extension Director Jack Loudermilk presented the following recommendation to the Board of Commissioners concerning reorganization and filling the vacant positions in the Cooperative Extension Office:

 

·         Continuation of Jack Loudermilk as the acting director

with Yadkin County paying his full salary.  Possible

 $2400 cost to Stokes County for annual supplement.

·         FCE Agent

·         4-H and Youth Agent

·         Horticulture Agent

·         Secretary –Administrative

·         Secretary

·         Livestock Agent

·         Crops Agent – new position

·         Salary range to complete reorganization $119,120 to $153,920

including fringes

·         Reorganization will provide the best opportunity for an in-house

agent to emerge as the next Stokes County Extension Director

·         Lapsed salaries will cover any increase for fiscal year 2004/05

 

 

Interim Director Loudermilk noted the following concerns to justify the need of a crops agent:

 

·         County farmers involved in transition cost of flue cured tobacco

·         County farmers must switch to alternative crops and livestock enterprises

·         “Tobacco Buyout” – changes for farm operations, handling funds along

with resulting lifestyle changes for farmers

·         Six months without a crops agent during 2004

 

The Board discussed the essential need for the crops agent due to the “Tobacco Buyout”.

 

County Manager Rick Morris commended the excellent working relationship with Jack serving as Interim Director; the unsuccessful search by NC State-Cooperative Extension trying to fill the Director’s position, and also recommended approval of the reorganization structure.

 

Chairman John Turpin entertained a motion to approve the proposed reorganization with salary range of $119,120 up to $153,920 for Cooperative Extension.

 

Commissioner McHugh moved to approve the proposed reorganization with salary range of $119,120 up to $153,920 for Cooperative Extension.

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – COUNTY SWEEPSTAKES BANNER – SWEET POTATOES-NC STATE FAIR

 

Mr. Mike Sizemore, Ms. Janice Sizemore, and Mr. David Priddy presented the Board of Commissioners the County Sweepstakes Banner for Sweet Potatoes won at the North Carolina State Fair.  The Banner was presented to Mr. & Mrs. Mike Sizemore andMr. & Mrs. David Priddy, who grew 5-6 acres of sweet potatoes, for winning 24 ribbons.

 

The points earned from winning the 24 ribbons gave Stokes County the “County Sweepstakes Winner”.   Mr. Priddy noted that Stokes County had beaten out the following Counties:  Sampson, Johnston, Nash, Wake, and Cumberland.

 

Mr. Priddy also noted that one of the sweet potatoes grown this year, a purple sweet potato, is the only purple sweet potato grown in the continental United States according to NC –State University.

 

The Board commended Mr. & Mrs. Sizemore and Mr. & Mrs. Priddy for the excellent job representing Stokes County at the State Fair.

 

GENERAL GOVERNMENT – GOVERNING BODY- COUNTY MERIT AWARDS

 

County Manager Rick Morris presented Special Achievements Awards to the following individuals/teams that were selected by the Special Achievements Awards Selection Committee: (monetary amount for Special Achievement Awards =$7850)

 

Lynn Whitaker, Mickey Gray, Janet Lewis, Anita Mabe and Stephanie Mabe

Child Support Enforcement Unit - Department of Social Services

 

The Stokes County Special Achievement Award is presented to the Child Support Enforcement Unit, Department of Social Services for superior performance over the past ten months.  Among their achievements during this period, the Child Support Unit produced a “Most Wanted Poster” that effectively publicized the county’s worst non-supporting parents and led to arrests and prosecutions of offenders.  Through outstanding performance, this team of highly motivated individuals has brought credit upon themselves, the Department of Social Services, and Stokes County Government. 

 

Mr. Eddy McGee, Arts Council Director

Arts Council

 

The Stokes County Special Achievement Award is presented to Mr. Eddy McGee, Director of the Stokes County Arts Council, for superior performance during the past year.  Mr. McGee’s performance exceeded all expectations both in the number and quality of Arts Council sponsored events for the citizens of Stokes County.  Outstanding venues included the 9/11 Stokes Patriot Day, The Living Story Book and new collaboration with the N.C. School of the Arts.  Mr. McGee also made extraordinary improvements in the area of fund raising.  Through his outstanding performance Mr. McGee has brought credit upon himself, The Arts Council and Stokes County Government.

 

 

EMS Team of Scott Brown and Fred Lawson

Emergency Medical Services Department

 

The Stokes County Special Achievement Award is presented to Paramedics Scott Brown and Fred Lawson for superior performance in the Statewide Paramedic Competition.  They dedicated many hours of personal off-duty preparation time to study and practice for this event. Their team advanced from the regional competition to the state finals where they competed against four other teams for best in the state.  Not since 1992 has Stokes County been represented in the state finals.  Although they did not win the final competition, they gave a gallant effort and brought great credit themselves, the Emergency Medical Services Department and Stokes County Government.

 

 

Mr. Jake Oakley, Director of Mapping/GIS

Mapping GIS Department

 

The Stokes County Special Achievement Award is presented to Mr. Jake Oakley for superior performance during the past year.  Mr. Oakley was nominated by a fellow department head, the Register of Deeds, for his initiation and completion of a map and plat scanning project that saved her department approximately $13,200.00 and will result in future savings to the county.  Mr. Oakley is also recognized for his sponsorship of an annual Land Surveying Seminar that benefits local surveyors with continuing education hours and fosters the relationships between several county departments and the surveyor community.  Through his outstanding performance Mr. Oakley has brought credit upon himself, the Mapping/GIS Department, and Stokes County Government.

 

Bill Tesh, William Dodson, Angelous Lineback, Adam Mabe, David Tucker and Kennan Tucker

The Public Buildings Team

Stokes County Department of Public Works

 

The Stokes County Special Achievement Award is presented to the Public Buildings Team for superior performance in reclaiming Moratock Park for the Stokes Stomp, after severe flooding damage from Hurricane Ivan.  By performing this task while maintaining their regular public works missions, they saved the county thousands of dollars that would have been required to contract for the cleanup.  Additionally, it would have been near impossible to contract for this effort and have it completed in time for the Stomp.  The sense of urgency and professional dedication exhibited in this effort by the Public Buildings Team brought great credit upon themselves, the Public Works Department, and Stokes County Government. 

 

Marsha Marshall, Social Work Supervisor II

Department of Social Services

 

The Stokes County Special Achievement Award is presented to Ms. Marsha Marshall for superior performance during the period from March through August 2004.  During this period, Marsha provided case management services to families involved with Child Protective Services while continuing to carry a full caseload of foster children.  Ms. Marshall’s selfless dedication to the families of Stokes County is noteworthy and clearly exceeded the normal expectations of her position.  It should also be noted that this is not the first time Ms. Marshall has “stepped up to the plate” and exceeded expectations to ensure families’ needs were met and children were protected.  The sense of urgency and professional dedication exhibited by Ms. Marshall’s actions have brought great credit upon herself, the Department of Social Services, and Stokes County Government.

 

Mollie Hampton, Donna Hairston, Bonnie Joyce, Eva Priddy, Teresa Rakes, Janet Roberts and Carolyn Thompson.       

Stokes County DSS Administrative Unit

Department of Social Services

 

The Stokes County Special Achievement Award is presented to the Department of Social Services Administrative Unit for superior service during the period from January through November 2004.  During this period, the Administrative Unit experienced significant personnel shortages but continued to provide responsive administrative support needed to support all DSS functions.  This was accomplished by the team members reorganizing and cross training so that everyone could cover all functions when needed.  This approach was reinforced by team members voluntarily rotating jobs to maintain their skills in each position.  The DSS Administrative Unit’s dedication and sense of urgency not only corrected the problem at hand but put in place new processes and procedures that will head of problems in the future.  This team’s actions have brought credit upon themselves, the Department of Social Services, and Stokes County Government.

 

 

GENERAL GOVERNMENT – TAX ADMINISTRATION REPORT

 

Tax Administrator Wren Carmichael presented the Tax Administration Report.

 

Tax Administrator Carmichael requested the following Property Tax Release Request for Real and Personal Property in the amount of $405.17:

 

·         Dillard Ray Dodson Jr                    $120.38

·         Joann E Craddock                           $85.81

·         Reid W Inman                                    $38.47

·         Alice Pardue Watts                          $160.51

 

Chairman John Turpin entertained a motion to approve the submitted Property Tax Release Request for Real and Personal Property in the amount of $405.17.

 

Commissioner McHugh moved to approve the submitted Property Tax Release Request for Real and Personal Property in the amount of $405.17. 

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

Tax Administrator Carmichael presented Board members with a copy of the North Carolina Department of Revenue –Member’s Handbook for Boards of Equalization and Review.  

 

Tax Administrator Carmichael requested the Board of Commissioners schedule at least 50 hours for E&R meetings. 

 

The first meeting must be scheduled between April 4th and May 1st.                              

 

Tax Administrator Carmichael noted the date of the last schedule meeting will be the deadline for receiving appeals.

 

Chairman John Turpin entertained a motion to approve the following dates for E&R meetings (4:00 pm to 9:00 pm):

 

·         Wednesday, April 6th

·         Tuesday, April 12th

·         Thursday, April 14th

·         Monday, April 18th

·         Tuesday, April 19th

·         Wednesday, April 20th

·         Wednesday, April 27th

·         Tuesday, May 3rd

·         Wednesday, May 4th

·         Tuesday, May 10th

 

Commissioner McHugh moved to approve the following dates (4:00 pm to 9:00 pm):

 

·         Wednesday, April 6th

·         Tuesday, April 12th

·         Thursday, April 14th

·         Monday, April 18th

·         Tuesday, April 19th

·         Wednesday, April 20th

·         Wednesday, April 27th

·         Tuesday, May 3rd

·         Wednesday, May 4th

·         Tuesday, May 10th

 

Vice Chairman Inman seconded and the motion carried 4-1 with Commissioner Joe Turpin voting against the motion.

 

Tax Administrator Carmichael reiterated that May 10th would be the last date for citizens to make an appeal to the Board of E & R.

 

The Board discussed issues concerning the revaluation, upcoming E&R meetings, market value of property, and the fact that the County must meet fair market values between 90-100% according General Statute 105-284 (Uniform Assessment Standard).

 

GENERAL GOVERNMENT – REGISTER OF DEEDS-TECHNOLOGY PROJECT

 

Register of Deeds Kathy Young requested the use of funds from the Automation Technology and Preservation Fund for the following two proposals:

               

                      First proposal

·         Scanning and re-indexing birth records back to 1940, which are

approximately 8,800

·         Scanning and re-indexing death certificates back to 1967, with

Approximately 6,693

·         Scanning and re-indexing marriage license back to 1962 with

approximately 12, 000

Charge for first proposal will be $1.20 per document or

$1250 per month, whichever would be the lesser of the two

 

                      Second proposal

·         Scanning 61 Deed Books, 135 to 195, which are photostats

Cost for second proposal - approximately $30,000

 

Register of Deeds Kathy Young noted that these funds are set aside for preservation.

 

Chairman John Turpin entertained a motion to use Technology Funds for scanning and re-indexing of birth records, death certificates, marriage licenses, and 61 Deed Books (135 to 195).

 

Commissioner McHugh moved to approve the use Technology Funds for scanning and re-indexing of birth records, death certificates, marriage licenses, and 61 Deed Books (135 to 195). 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – HEALTH DEPARTMENT – POSITION REALLOCATION

 

Interim Director Rebecca Warren (PHN Supervisor Erma Perkins was also in attendance for the meeting) requested the Board’s approval to reallocate the vacant full-time Administrative Assistant I position to a full-time Office Assistant III.

 

Interim Director Warren noted that the purpose of this change is due to a decrease in responsibilities related to budget management and supervision of staff.  The reallocation has been approved by the Board of Health.

 

Chairman John Turpin entertained a motion to reallocate the full-time Administrative Assistant I position to a full-time Office Assistant III.

 

Commissioner McHugh moved to reallocate the full-time Administrative Assistant I position to a full-time Office Assistant III.  

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – DISTRICT RESOURCES – PROPOSED DISTRICT RESOURCE PLAN – FISCAL YEAR 2005-06

 

District Resource Director Tony Hill requested the Board’s approval to submit the annual application for implementation funding to the State of North Carolina. The local Criminal Justice Partnership Program met on February 2, 2005 and approved the application for request of State Funds in the amount of $64,236.  Director Hill noted the deadline for submission is March 31, 2005.

 

Chairman John Turpin entertained a motion to approve the application for the proposed District Resource Plan.

 

Commissioner McHugh moved to approve the application for the proposed District Resource Plan. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

(A copy of the application will be maintained at the District Resource Center and the County Attorney’s office)

           

GENERAL GOVERNMENT – GIS/MAPPING- PROPOSED EMERGENCY RESPONSE DISTRICTS

 

GIS Administrator Jake Oakley requested the Board’s approval for the new changes in the emergency zones (new districts).

 

Administrator Oakley noted that with the new addition of a Deputy(located in the Yadkin Township area) and EMS Unit (located at Stokes Reynolds Memorial Hospital), 11 new dispatching zones had to be created changing

the emergency response districts from 34 to 45 districts.

 

Administrator Oakley also noted that all roads had to be corrected to reflect the new response district zones and entered into the database and then forwarded to the local Telco provider for our county’s 911 dispatching. 

 

With completion of this process, the data is ready to be forwarded to Sprint upon approval of the Board.

 

Administrator Oakley presented the Board with colored maps indicating the old and the new districts for their review.  (Maps will be retained in the Clerk to the Board’s office)

 

The Board discussed the benefits of having a current “fly over’ of parcels in Stokes County.

 

Chairman John Turpin entertained a motion to approve the new emergency response districts maps.

 

Commissioner McHugh moved to approve the new emergency response districts maps. 

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – PUBLIC BUILDINGS – AIR CONDITIONING COIL REPAIRS – DAMAGES TO FIRE MARSHAL’S OFFICE

 

Public Works Director Jay Kinney presented bids for replacing the existing cooling coil and repair to the time clock at the Government Center which was damaged during the cold weather. (Support Services Danny Stovall was also in attendance for the meeting)

 

The following bids were submitted: (all have one year warranty on coil & labor)

 

·         Mechanical Systems  = $8,976.00

·         Jerry Fore =   $9,574.50

·         Frye Heating and Air Conditioning = $10,809.26

           

Director Kinney noted that damage was caused by a malfunction, which left a louver open causing the evaporate coil to freeze which caused the water damage in the Fire Marshal and EMS offices.

 

Support Services Danny Stovall noted that funds had already been received from the County’s insurance to cover all costs.

 

The Board discussed fact the bid from Mechanical Systems did not include all the specifications to complete the job.  Bids from Jerry Fore and Frye Heating included all specifications to complete the job.

 

Commissioner Joe Turpin moved to approve Jerry Fore Enterprises, Inc for the replacement and installation of the chill water cooling coil and repairs to the time clock . 

 

Commissioner Walker seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – PUBLIC ASSISTANCE- BUDGET ORDINANCE AMENDMENT #73

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #73 which is necessary to amend the General Fund to appropriate funds for Crisis Intervention.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Public Assistance

 

 

 

 

100.5480.000

 

Crisis Intervention

 

  

 

$1,441.00

 

 

 

 

 

 

$1,441.00

 

This will result in a net increase of $1,441.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.202

 

Welfare Federal

 

  

 

$1,441.00

 

 

 

 

 

 

$1,441.00

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #73.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #73.

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – SOCIAL SERVICES- BUDGET ORDINANCE AMENDMENT #74

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #74 which is necessary to amend the General Fund to appropriate funds for Independent Living Services.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Social Services

 

 

 

 

100.5310.394

 

Independent Living Services

 

 

 

$5,000.00

 

 

 

 

 

 

$5,000.00

 

This will result in a net increase of $5,000.00 in the appropriations of the General Fund. To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.219

 

Transitional Housing – Trust/high Risk

 

 

 

$5,000.00

 

 

 

 

 

 

$5,000.00

 

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #74.

               

Commissioner McHugh moved to approve Budget Ordinance Amendment #74.

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – SOCIAL SERVICES- BUDGET ORDINANCE AMENDMENT #75

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #75 which is necessary to amend the General Fund to transfer funds for the Salaries for Energy Administration.    The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Social Services

 

 

 

 

100.5310.000

  

Salaries   

 

 

 

$800.00

 

 

 

 

 

 

$800.00

 

This will result in a net increase of $800.00 in the appropriations of the General Fund.

To provide the additional revenue for the above, the following revenues will be increased,

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.202

 

Welfare Federal

 

 

 

$800.00

 

 

 

 

 

 

$800.00

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #75.

               

Commissioner Joe Turpin moved to approve Budget Ordinance Amendment #75.

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – PUBLIC BUILDINGS- BUDGET ORDINANCE AMENDMENT #76

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #76 which is necessary to amend the General Fund to appropriate funds from insurance claim for HVAC repair in the Government Center.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Public Buildings

 

 

 

 

100.4190.350

 

Maintenance/Repair-Equipment

 

 

 

$10,809.00

 

 

 

 

 

 

$10,809.00

 

This will result in a net increase of $10,809.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3839.850

 

Insurance Claims

 

 

 

$10,809.00

 

 

 

 

 

 

$10,809.00

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #76.

               

Commissioner McHugh moved to approve Budget Ordinance Amendment #76.

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –HEALTH DEPARTMENT- BUDGET ORDINANCE AMENDMENT #77

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #77 which is necessary to amend the General Fund to transfer funds to appropriate state grant funds for supplies for a healthier community.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Health Department

 

 

 

 

100.5100.180

 

Professional Services

 

 

 

$4,500.00

100.5100.261

 

Office Supplies    

 

 

 

$3,380.00

100.5100.511

 

Equipment-Non Capitalized

 

 

 

$2,500.00

 

 

 

 

 

 

$10,380.00

 

This will result in a net increase of $10,380.00 in the appropriations of the General Fund. To provide the additional revenue for the above, the following revenue will be increased.

 

 

 

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.258

 

PAN Community Grant

 

 

 

$10,380.00

 

 

 

 

 

 

$10,380.00

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #77.

               

Commissioner McHugh moved to approve Budget Ordinance Amendment #77.

 

Vice Chairman Inman seconded the motion. 

 

The Board discussed the expenditures of the grant. 

 

Commissioner McHugh withdrew her motion with Vice Chairman Inman withdrawing his second to the motion.

 

Chairman John Turpin requested Interim Director Rebecca Warren furnish the Board with a copy of the application (grant to be used for a walking trail) detailing the expenditures and return at the next meeting.  No action was taken on Budget Ordinance Amendment #77.

 

GENERAL GOVERNMENT – HEALTH DEPARTMENT- BUDGET ORDINANCE AMENDMENT #78

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #78 which is necessary to amend the General Fund to transfer funds for the appropriation of additional State funds.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Health Department

 

 

 

 

100.5100.000

 

Salaries-Health

 

 

 

$1,300.00

 

 

 

 

 

 

$1,300.00

 

This will result in a net increase of $1,300.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.244

 

Child Service Coordination

 

 

 

$1,300.00

 

 

 

 

 

 

$1,300.00

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #78.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #78.

 

Commissioner Walker seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – HEALTH DEPARTMENT- BUDGET ORDINANCE AMENDMENT #79

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #57 which is necessary to amend the General Fund to transfer funds for additional State Funds.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Health Department

 

 

 

 

100.5100.180

 

Professional Services

 

 

 

$3,000.00

100.5100.230

 

Medical Supplies

 

 

 

$9,907.00

 

 

 

 

 

 

$12,907.00

 

This will result in a net increase of $12,907.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.247

 

Family Planning

 

 

 

$12,907.00

 

 

 

 

 

 

$12,907.00

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #79.

 

The Board discussed particular items (contraceptives) being purchased from the Medical Supplies line item.  

 

Chairman John Turpin requested Interim Director Rebecca Warren furnish the Board with an itemized list of items being purchased from the Medical Supplies line item and return at the next meeting.  

 

The Board also discussed a separate line item being set up for purchase of contraceptives. 

 

No action was taken on Budget Ordinance Amendment #79.

 

GENERAL GOVERNMENT – STOKES COUNTY SCHOOLS - BUDGET ORDINANCE AMENDMENT #80

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #80 which is necessary to amend the General Fund to transfer funds for demographic study relative to school facility needs approved by the Board of

Commissioners at their regular February 14th meeting. The appropriations are to be changed as followed:

 

Finance Director presented the Board with a correction to Budget Ordinance Amendment #80. (original submitted amount $12,500.00 – correction $11,250.00) Superintendent Cartner notified Stokes County that the fee for the demographic study had been reduced to $22,500.00.

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Schools

 

 

 

 

100.5911.010

 

Schools-Special Appropriations

 

 

 

$11,250.00

100.9910.000

 

Contingency

 

$11,250.00

 

 

 

 

 

 

$11,250.00

 

$11,250.00

 

This will result in a net increase of $00.00 in the appropriations of the General Fund.

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #80.

               

Commissioner McHugh moved to approve Budget Ordinance Amendment #80.

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – HOME HEALTH DEPARTMENT - BUDGET ORDINANCE AMENDMENT #81

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #81 which is necessary to amend the General Fund to transfer funds for cost of Home Health’s Accreditation.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Home Health

 

 

 

 

100.5190.490

 

Dues and Subscriptions

 

 

 

$3,375.00

100.5190.230

 

Medical Supplies

   

  $3,375.00

 

 

 

 

 

 

  $3,375.00

 

$3,375.00

 

This will result in a net increase of $00.00 in the appropriations of the General Fund. 

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #81.

               

Commissioner McHugh moved to approve Budget Ordinance Amendment #81.

 

Chairman John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – WALNUT COVE SENIOR CENTER FUND -BUDGET ORDINANCE AMENDMENT #82

           

Finance Director Julia Edwards requested the approval of Budget Ordinance

 

Amendment #82 which is necessary to amend the General Fund to appropriate funds

 

for gas for County car provided to the Center.  The appropriations are to be changed as

 

followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Walnut Cove Senior Center Fund

 

 

 

 

204.5861.260

 

Departmental Supplies

 

 

 

$1,000.00

204.5861.250

 

Auto Supplies

 

 

 

$500.00

204.5861.180

 

Professional Services

 

    $1,500.00

 

 

 

 

 

 

    $1,500.00

 

$1,500.00

 

This will result in a net increase of $00.0 in the appropriations of the General Fund. 

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #82.

               

Commissioner McHugh moved to approve Budget Ordinance Amendment #82.

 

Commissioner Walker seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – HEALTH DEPARTMENT- BUDGET ORDINANCE AMENDMENT #83

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #83 which is necessary to amend the General Fund to transfer funds for cost of temporary Interim Health Director.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Health Department

 

 

 

 

100.5100.000

 

Salaries

 

$12,000.00

 

 

100.5100.090

 

Social Security Tax

 

  $5,000.00

 

 

100.5100.091

 

Medicare

     

  $3,000.00

 

 

100.5100.100

 

Retirement

 

  $3,000.00

 

 

100.5100.101

 

BB&T 401(k)

 

  $2,500.00

 

 

100.5100.111

 

Dental Insurance

 

  $1,000.00

 

 

100.5100.180

 

Professional Services

 

 

 

$26,500.00

 

 

 

    

$26,500.00

 

$26,500.00

 

This will result in a net increase of $00.00 in the appropriations of the General Fund. 

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #83.

               

The Board discussed the following pertaining to Budget Ordinance Amendment #83:

 

·         No prior knowledge of the applicant

·         No contract provided

·         No resume provided

·         No details on working schedule

·         No Legal review of contract by County Attorney

·         Urgent need for a “director

·         Appropriation of funding

 

Chairman John Turpin suggested the County Manager obtain the contract for legal review/pre-audit and the candidate’s resume for review of qualifications.

 

Commissioner McHugh moved to request that the Interim Health Director request the Chairman of the Board of Health provide the County Attorney with a contract for review and also provide a resume from the candidate to the Clerk to the Board of Commissioners.

 

Commissioner Joe Turpin seconded and the motion carried unanimously.  

 

Information will be returned at a recessed meeting at 5:30 pm on March 8th.  

 

No action was taken on Budget Ordinance Amendment #83.

 

GENERAL GOVERNMENT – GOVERNING BODY- BUDGET ORDINANCE AMENDMENT #84

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #84 which is necessary to amend the General Fund to appropriate funds from Merit Program to Special Achievement Awards.  The appropriations are to be changed  as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Governing Body

 

 

 

 

100.4110.040

 

Special Achievement Award

 

 

 

$20,000.00

100.9910.200

 

Merit Program

 

$20,000.00

 

 

 

 

 

 

$20,000.00

 

$20,000.00

 

This will result in a net increase of $00.00 in the appropriations of the General Fund. 

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #84.

               

Commissioner Joe Turpin moved to approve Budget Ordinance Amendment #84.

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – SIGNAGE – RONALD WILSON REAGAN MEMORIAL BUILDING

 

Chairman John Turpin informed the Board that the current balance for signage of the Ronald Wilson Reagan Memorial Building is $613.97. 

 

A recent event (Lincoln Day Dinner) had raised approximately $183. 

 

Chairman John Turpin suggested to continue soliciting funds for the next month to try to raise additional funds to be able to purchase larger lettering.

               

GENERAL GOVERNMENT – CENTERPOINT  BOARD – APPOINTMENTS

 

Chairman John Turpin noted two (2) existing vacancies on the Centerpoint Board of Directors.  The following have been nominated by the Board:

 

                Mike Marshall and Jeana Stewart

§         One vacancy must be filled with a family member representing the interests of individuals in recovery from addiction

 

Catherine H. Long 

§         One vacancy must be filled with a clinical professional from the fields of mental health, developmental disabilities, or substance abuse.

 

Commissioner McHugh moved to appoint Mike Marshall and Catherine Long to serve on the CenterPoint Board of Directors.  Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – ADMINISTRATION –JUDGE BADGETT’S OFFICE – FUNDING UPDATE – BUDGET ORDINANCE AMENDMENT #85

 

County Manager Rick Morris requested an additional $828 for furniture for Judge Badgett’s office.  The additional funding will be used for a conference table and chairs to be used to conduct hearings.  The additional $828 can be appropriated from $3400 funding that was approved for renovations.

 

Chairman John Turpin entertained a motion to appropriate an additional $828 for furniture for Judge Badgett’s office.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #85 in the amount of $2828 from contingency into equipment-non capitalized in Superior Court (line item 100.4160.511). 

 

Commissioner Walker seconded and the motion carried unanimously.

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Governing Body

 

 

 

 

100.4160.511

 

Equipment-Non Capitalized

 

 

 

$2,828.00

100.9910.000

 

Contingency

 

$2,828.00

 

 

 

 

 

 

$2,828.00

 

$2,828.00

 

This will result in a net increase of $00.00 in the appropriations of the General Fund. 

 

GENERAL GOVERNMENT – GOVERNING BODY – PROPOSED RESOLUTION/

COMMITMENT-WALNUT COVE LIBRARY EXPANSION PROJECT

           

County Attorney Jonathan Jordan presented the following proposed Resolution/Commitment for the Walnut Cove Library Expansion Project as requested by the Board:

 

RESOLUTION BY THE BOARD OF COMMISSIONERS

FOR THE COUNTY OF STOKES

(STATE OF NORTH CAROLINA)

 

IN REGULAR SESSION ASSEMBLED

 

PLEDGING $200,000.00 OVER THE NEXT FIVE (5) YEARS TO
THE WALNUT COVE PUBLIC LIBRARY EXPANSION PROJECT

 

 

WHEREAS, one of the most important factors to Stokes County achieving and maintaining an educated citizenry is a quality library system; and

 

WHEREAS, funding library services for Stokes County citizens supports their lifelong quest for knowledge, search for answers to everyday questions, and pursuit of enjoyment through reading, viewing, and listening; and

 

WHEREAS, the Stokes County Board of Commissioners has always worked to provide a generous operating budget to the county’s libraries; and

 

WHEREAS, in 1979, Stokes County provided $62,000.00 for construction of the Walnut Cove Library; and

 

WHEREAS, in 1991, Stokes County provided $225,966.35 for construction of the Danbury Library; and

 

WHEREAS, in 1996, Stokes County provided $485,000.00 for construction of the new King Library; and

 

WHEREAS, the Walnut Cove Public Library, with 4,211 card-carrying members, has now begun a Library Expansion Project with a goal of raising at least $500,000.00 to expand and repair the current building, built in 1979 and owned by Stokes County; and

 

WHEREAS, the Walnut Cove Library Expansion Project has raised, as of January 10, 2005, $103,000.00 from 50 pledges; $100,000.00 from a pledge by the Town of Walnut Cove (over four years); and has the opportunity to take advantage of a $100,000.00 challenge pledge on the condition that the Town of Walnut Cove and Stokes County each make an “appropriate” pledge to the Expansion Project; and

 

WHEREAS, Walnut Cove Public Library Director Betty Smith requested on January 10, 2005, a pledge of $200,000.00 (over 4-5 years) from Stokes County as an “appropriate” pledge to the Expansion Project that would meet the requirements of the $100,000.00 additional challenge bid and bring the campaign to a minimum total of $503,000.00; and

 

WHEREAS, the Stokes County Board of Commissioners supports the goals and mission of public libraries and agrees on the importance of having an expanded and improved Walnut Cove Public Library facility.

 

NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners for the County of Stokes wholeheartedly supports and applauds the work of the Walnut Cove Library Expansion Project committee, and Walnut Cove Librarian Betty Smith in particular, to repair and expand the Walnut Cove Public Library, a valuable asset of Stokes County; and

 

BE IT FURTHER RESOLVED, that the Board of Commissioners for the County of Stokes grants the request of the Walnut Cove Library Expansion Project and pledges $200,000.00 over the next five (5) years as its contribution to the library’s capital campaign and as the final requirement to allow the library to take advantage of the $100,000.00 challenge bid.

 

 

ADOPTED BY THE STOKES COUNTY BOARD OF COMMISSIONERS this 28th day of February 2005.

 

__________________________________________                                                                                     ______________________________

John M. Turpin, Chairman                                           Darlene Bullins, Clerk to the Board

 

Chairman John Turpin entertained a motion to approve the proposed Resolution/ Commitment for the Walnut Cove Library Expansion Project.

 

Commissioner Joe Turpin moved to approve the Resolution by the Board of Commissioners Pledging $200,000.00 Over the Next Five Years to the Walnut Cove Public Library Expansion Project. 

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – LEGAL – PROPOSED BID FOR SURPLUS PROPERTY

 

County Attorney Jonathan Jordan informed the Board that the County had recently received a bid of $3800.00 from Gloria Hairston to purchase foreclosed property owned by Stokes County.  The property (one tract = 4.64 acres and one tract 2.22 acres) is located on Hickory Fork Road, Pine Hall.  The total taxes due on both properties is $3,708.57.

 

County Attorney Jordan requested the Board approve or reject the submitted bid of $3800.00 from Ms. Hairston. 

 

County Attorney Jordan noted that if the bid was accepted, General Statutes requires an open period of ten days (advertised in local paper) for any upset bid.

 

Chairman John Turpin entertained a motion to accept Ms. Hairston’s offer of $3800 for the two foreclosed parcels.

 

Vice Chairman Inman moved to accept the $3800 bid for two foreclosed parcels.

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – FARMER APPRECIATION DAY

 

Chairman John Turpin submitted the proposed Farmer Appreciation Day which is scheduled for March 24th at South Stokes High School:

 

FARMER APPRECIATION DAY
RESOLUTION FOR STOKES COUNTY

 

Whereas, the County of Stokes, the Stokes Soil & Water Conservation District, the Cooperative Extension, Farm Service Agency and the Natural Resources Conservation Service desire to sponsor the Farmer Appreciation Day to recognize the economic contribution of our county farmers to Stokes County.

 

NOW, THEREFORE BE IT RESOLVED THAT;

 

1)  The Board of Commissioners agrees that the county farmers contribute greatly to Stokes County’s economic base.

 

2)  The Board agrees that all the county’s people, in one matter or another benefit from farming activities.

 

3)  The Board agrees that a Farmer Appreciation Day would show our county’s support for the existing farming industry and honor the past activities which contributed so much to Stokes County.

 

4)  The Board recognizes that a pig-picking and festival will be held at South Stokes High School with all Stokes County people invited.

 

5)  Let it be proclaimed, that Thursday, March 24, 2005 is Farmer Appreciation Day in Stokes County.

 

Adopted by the Stokes County Board of Commissioners this 28th day

February 2005.

 

_______________________________________                                

John M. Turpin

Chairman, Stokes Board of Commissioners

 

_________________________

Darlene M. Bullins

Clerk to the Board

 

 

Chairman John Turpin entertained a motion to approve the Farmer Appreciation Day Resolution.

 

Commissioner Joe Turpin moved to approve the Farmer Appreciation Day Resolution.  

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – PROPOSED RESOLUTION

BUDGET WORK SESSION SCHEDULE – FISCAL YEAR 2005-06

 

Chairman John Turpin presented the following proposed fiscal year 2005/06 budget work session schedule:

 

·         Presentation  of Budget to the Board-Monday-May 23rd-7:05pm

·         Public Hearing – Friday, June 3, 2005 – 6:00 pm

·         Budget Work Sessions:  Monday –June 6, 2005 – 6:00 pm

                Wednesday – June 8, 2005 – 6:00 pm

                                                        Thursday – June 9, 2005 – 6:00 pm

                                                        Tuesday – June 14, 2005 – 6:00 pm

                                                        Thursday – June 16, 2005 – 6:00 pm

·         Adoption of Budget – Monday, June 27, 2005 – 7:05 pm

 

Commissioner McHugh noted a conflict with the budget work session scheduled Thursday – June 16, 2005 – 6:00pm.

 

Chairman John Turpin entertained a motion to approve the following Fiscal Year 2005/06 Budget Work Session Schedule with the noted change Thursday, June 16th changed to Wednesday, June 15th:

 

·         Presentation  of Budget to the Board-Monday-May 23rd-7:05pm

·         Public Hearing – Friday, June 3, 2005 – 6:00 pm

·         Budget Work Sessions:  Monday –June 6, 2005 – 6:00 pm

                Wednesday – June 8, 2005 – 6:00 pm

                                                        Thursday – June 9, 2005 – 6:00 pm

                                                        Tuesday – June 14, 2005 – 6:00 pm

                                                        Wednesday– June 15, 2005 – 6:00 pm

·         Adoption of Budget – Monday, June 27, 2005 – 7:05 pm

 

Vice Chairman Inman moved to approve the amended Fiscal Year 2005/06 Budget Work Session Schedule. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – PROPOSED MEDICAID RESOLUTION CALLING FOR RETENTION OF MEDICARE/MEDICAID BENEFITS FOR ELIGIBLE JUVENILE/ADULT INMATES IN COUNTY FACILITIES

 

Commissioner McHugh introduced the proposed Medicaid Resolution Calling For Retention of Medicare/Medicaid Benefits for Eligible Juvenile/Adult Inmates in County Facilities which will be mailed with all other counties for a greater impact.

 

Also, the Resolution will be introduced by the North Carolina Association of County Commissioners as a goal at the National Association of County Commissioners in March.

 

Chairman John Turpin entertained a motion to approve the proposed Medicaid Resolution Calling For Retention of Medicare/Medicaid Benefits for Eligible Juvenile/Adult Inmates in County Facilities.

 

Commissioner Joe Turpin moved to approve the proposed Medicaid Resolution Calling For Retention of Medicare/Medicaid Benefits for Eligible Juvenile/Adult Inmates in County Facilities.

 

Commissioner McHugh seconded and the motion carried unanimously.

 

RESOLUTION BY THE BOARD OF COMMISSIONERS

FOR THE COUNTY OF STOKES

(STATE OF NORTH CAROLINA)

 

CALLING FOR RETENTION OF MEDICARE AND MEDICAID BENEFITS FOR ELIGIBLE JUVENILE AND ADULT INMATES IN COUNTY FACILITIES

 

WHEREAS, currently a person who is eligible for either Medicare or Medicaid benefits loses eligibility upon being charged with a crime while incarcerated awaiting trial before being found guilty; and

 

WHEREAS, currently the cost of medical care for inmates becomes a county responsibility while incarcerated; and

 

WHEREAS, the cost to counties for medical care for persons incarcerated in county jails, who would otherwise be eligible for Medicare and Medicaid, is a significant burden on already-strained county budgets; and

 

WHEREAS, people who are released upon posting of bond, on their own recognizance, on house arrest, or on any other alternative means of detention, continue to be eligible for Medicare and Medicaid benefits while awaiting trial; and

 

WHEREAS, county taxpayers are forced to bear the full health care costs for Medicare and Medicaid-eligible persons who would receive assistance, but for their placement in a county correctional facility; now

 

THEREFORE, BE IT RESOLVED, that the Board of Commissioners for the County of Stokes respectfully requests of the United States Senate and House of Representatives that you change eligibility requirements so that all individuals who are eligible for Medicare or Medicaid prior to arrest remain eligible until such time as they have been convicted of a crime; and

 

BE IT FURTHER RESOLVED, that the Board of Commissioners for the County of Stokes respectfully calls upon our 5th District US Congressional Representative and both of our US Senators to work toward achieving this change in federal Medicare and Medicaid policy to alleviate a substantial burden on the counties of North Carolina and other states; and

 

BE IT FURTHER RESOLVED, that the Board of Commissioners for the County of Stokes supports the efforts of the National Association of Counties, the North Carolina Association of County Commissioners, and any other organization, state government, or local government that is working to alleviate this substantial burden upon already-strained local budgets.

 

ADOPTED BY THE STOKES COUNTY BOARD OF COMMISSIONERS this 28th day of February 2005.

 

 

 

__________________________________________                                                                                     ______________________________

John M. Turpin                                                            Darlene M. Bullins

Chairman                                                                     Clerk to the Board

 

GENERAL GOVERNMENT – CLOSED SESSION

 

Chairman John Turpin informed the Board that Closed Session had been cancelled due to information for the Closed Session was not completed.

 

GENERAL GOVERNMENT – FIRE COMMISSION- APPOINTMENTS

 

Clerk to the Board Darlene Bullins submitted a request from Fire & Rescue Association for consideration of the following appointments to serve as Fire Commissioners:

 

·         Tommy Carter – to be re-elected

·         Lyn Martin – to replace Bobby Martin

·         Clifford Hall – to replace Aubrey Hill

 

These nominations have been approved by the Fire & Rescue Association.

 

Commissioner McHugh moved to nominate Tommy Carter, Lyn Martin, Clifford Hall for consideration for Fire Commissioners and the Clerk to the Board post the vacant appointments on the County Web site. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

There being no further business to come before the Board, Chairman John Turpin entertained a motion to recess the meeting until Tuesday, March 8th at 5:30 pm.

 

Commissioner McHugh recessed the meeting until Tuesday, March 8th at 5:30 pm.  

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

_________________________                                  _____________________________

Darlene M. Bullins                                                     John M. Turpin

Clerk to the Board                                                     Chairman