STATE OF NORTH CAROLINA                        )            OFFICE OF THE COMMISSIONERS

                                                                             )             STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                       )            DANBURY, NORTH CAROLINA

                                                                             )            FEBRUARY 14, 2005

 
 

 

 

 

 

 

 

 

 

 

 


The Board of Commissioners of the County of Stokes, State of North Carolina, met in regular session at the Walnut Cove Colored School, Inc (Senior Center) located at 308 Brook Street, Walnut Cove, North Carolina, on Monday, February 14, 2005 at 7:00 pm with the following members present:

 

                                    Chairman John Turpin

                                                Vice-Chairman Leon Inman

Commissioner Sandy McHugh

Commissioner Joe Turpin

                                                Commissioner Jimmy Walker

                                                               

                                                County Personnel in Attendance:

                                                County Manager Richard Morris

                                                County Attorney Jonathan Jordan

                                                Clerk to the Board Darlene Bullins

                                                Emergency Communications Director Del Hall    

Emergency Services Director Monty Stevens

Finance Director Julia Edwards

Public Works Director Jay Kinney

Support Services Supervisor Danny Stovall

 

                                                               

Chairman John Turpin called the meeting to order.

               

County Attorney Jonathan Jordan delivered the invocation.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

Chairman John Turpin opened the meeting by inviting the citizens in attendance to join the Board with the Pledge of Allegiance.

 

PUBLIC HEARING – TOWN OF WALNUT COVE PLANNING BOARD – ETJ NOMINATIONS

 

Chairman John Turpin called the Public Hearing concerning the Town of Walnut Cove Planning Board – ETJ nominations to order.

 

There were no public comments concerning the Town of Walnut Cove Planning Board – ETJ nominations.

 

Chairman John Turpin closed the Public Hearing.

 

GENERAL GOVERNMENT –GOVERNING BODY-APPROVAL OF MINUTES

 

Chairman John Turpin entertained a motion to approve or amend the minutes of the January 24th, February 1st, and February 7th meetings.

 

Clerk to the Board Darlene Bullins submitted the following addition to the minutes of  February 1, 2005 meeting:

 

Commissioner McHugh moved to enter into closed session to:

 

To consult with the county attorney or another attorney employed or retained by the county in order to preserve the attorney-client privilege pursuant to GS 143-318.11(a)(3).

 

To consider and take action with respect to the position to be taken by the county in negotiating the amount of compensation or other material terms of an employment contract pursuant to GS 143-318.11(a)(5).

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

Commissioner McHugh moved to amend the minutes of February 1, 2005 meeting to include the following motion to enter into closed session:

 

Commissioner McHugh moved to enter into closed session to:

 

To consult with the county attorney or another attorney employed or retained by the county in order to preserve the attorney-client privilege pursuant to GS 143-318.11(a)(3).

 

To consider and take action with respect to the position to be taken by the county in negotiating the amount of compensation or other material terms of an employment contract pursuant to GS 143-318.11(a)(5).

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

Vice Chairman Inman seconded and the amendment to the February 1st minutes carried unanimously.

 

Commissioner McHugh moved to approve the minutes of the January 24th, February 1st, and February 7th meetings.    Vice Chairman Inman seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

 

There were no public comments.

 

GENERAL GOVERNMENT – PROPOSED ANI/ALI CONTROLLER UPGRADES

 

Emergency Communications Director Del Hall and Mr. Bill Hans-Sprint Account Manager noted the following concerning the required Upgrade of 911 Equipment for Stokes County:

 

o        Currently uses the Rescue Star Sentinel 911 Public Safety Answering Point

o        Current equipment integrates with the Automatic Number Identifier/Automatic

Location Identifier (ANI/ALI) and Automatic Call Distribution

o        Current systems used by E911 Telecommunicators

o        Current ANI/ALI central controller operated by Sprint Communications in

their office in Elkin

o        Sprint has scheduled to eliminate the central controller by the 1st Quarter of 2005

o        No option other than purchasing or leasing the equipment for our use

o        Will be also required to upgrade the backup equipment in King

o        All other counties have already switched off the central controller in Elkin

o        Cost of $257,622 to lease the equipment for 60 months

o        Cost of purchasing the equipment along with maintenance support =$199,704.54

o        Savings of $57,917.46 to purchase the equipment instead of leasing

o        Package includes ANI/ALI control equipment along with required computers

monitors to equip the Danbury Communications Center and King backup facility

o        Also provides the latest software version (Sentinel 911-version 5.0)

which provides the following capabilities and moves the county closer to Phase II

compliance where wireless calls can be pinpointed to a 50-300 meter location:

§         Advance ALI display

§         Selective answer

§         Auto ALI Rebid

§         Intelligent Queue Management

§         Simplified call wrap-up

o        Phase II capability coordinates wireless callers (when supported by the wireless

carrier) helping to accurately pinpoint the caller’s locations

o        Total budget will be funded from 911 Fund

 

County Manager Rick Morris recommended the purchase of the ANI/ALI controller and associated equipment from Sprint instead of leasing it based on the cost savings and the need to have the total system maintenance responsibility under a single vendor (Sprint).

 

The Board discussed the cost effectiveness of purchasing the ANI/ALI equipment versus the option of leasing the equipment.

 

Chairman John Turpin entertained a motion concerning the purchase or lease of the required upgrade of 911 Equipment for Stokes County.

               

Commissioner McHugh moved to approve the motion to purchase the ANI/ALI upgrade at a cost savings of almost $58,000 over rental, which includes maintenance. 

 

Chairman John Turpin seconded and the motion carried unanimously.

                               

GENERAL GOVERNMENT – STOKES COUNTY SCHOOLS – DISCUSSION –SCHOOL FACILITIES NEEDS AND PROPOSED DEMOGRAPHIC STUDY

 

The following were in attendance for the Stokes County Schools agenda items:

 

§         Dr. Larry Cartner – Stokes County Superintendent

§         Chairman Ty Boles – Board of Education

§         Member Sonja Cox – Board of Education

§         Director of Operations David Burge – Stokes County Schools

 

Chairman Ty Boles noted the following concerning the School Facility needs:

 

§         Board of Education and administration continues to look at facility needs –overcrowding, excessive space, etc.

§         Enrollment continues to increase

§         Facility “needs study” required every 5 years

§         11 of the 18 schools in Stokes Co. are at within 30 students or over capacity

§         No major construction done since last facility report

§         Maintenance and upkeep of facilities continues to increase

§         Over the last 5 years – enrollment has increased by 150 students

§         Overcrowding significant in Southwest part of the County

§         Possible redistricting to maximize current facilities

 

Chairman Ty Boles noted the following concerning the proposed Demographic Study Relative to School Construction Needs to be preformed by Operations Research/Education Laboratory (OR/ED. LAB) –Institute for Transportation Research and Education – North Carolina State University:

 

§         Study will survey the growth areas, roads, new construction areas, etc. in the County

§         Will look at existing facilities

§         Determine best locations for school – short and long term

§         Look at the whole picture with no bias

§         Recommend the best use of County funding for existing facilities as well as future growth

 

Superintendent Cartner noted the following concerning the proposed Demographic Study:

 

§         Only one slot available with OR/Ed.Lab

§         Deadline for the one slot – March 15, 2005

§         Cost –estimated $25,000

§         Outside source takes the politics and emotions out –gives an objective

third party recommendation

§         Results to be done by July/August

§         7410 current student enrollment

§         Study would project growth for the next 10 years

§         Study will also maximize the use of current facilities

§         Possibility of reduction in cost

§         Invitation to School Board meeting on 2-21-05 for presentation by the OR/Ed.Lab

 

Chairman Ty Boles requested any funding available from the County to partner with the School Administration to fund the Demographic Study to help meet the needs of the County by providing the needed facilities for future growth.

 

The Board discussed issues outlined in the submitted Stokes County Schools Construction and Renovation Cost Summary (done by Stokes County Schools), redistricting, current overcrowding, increase of student enrollment, cost of demographic study, the need for a study when the County already knows where the growth areas are, and the flow of

events following the completion of the study.

 

Commissioner McHugh noted that she would never vote for or support any plan that includes taking down Nancy Reynolds School, which is an historic treasure.

 

Chairman John Turpin entertained a motion concerning funding of a Demographic Study by OR/Ed.Lab for Stokes County Schools.

 

Commissioner McHugh moved to approve the motion for the County Manager to work with the school superintendent for each entity to provide $12,500 with the superintendent seeking the exact cost of the study (possibly less) and the County Manager returning a budget ordinance amendment at the next meeting. 

 

Commissioner Walker seconded and the motion carried 4-1 with Chairman John Turpin voting against the motion.

 

GENERAL GOVERNMENT – GOVERNING BODY – PROPOSED CABLE TELEVISION FRANCHISE AGREEMENT – TIME WARNER CABLE

 

Mr. David Harris, Piedmont Triad Council of Governments, presented the second reading of the proposed Cable Television Franchise Agreement – Time Warner Cable.

 

County Attorney Jonathan Jordan noted that the previous questions had been answered and included in the Board’ agenda package.

 

Chairman John Turpin entertained a motion to approve the proposed Cable Television Franchise Agreement with Time Warner Cable.

 

Commissioner McHugh moved to approve the proposed Cable Television Franchise Agreement with Time Warner Cable. 

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

(A copy of the approved Cable Television Franchise Agreement with Time Warner Cable will be maintained by the Clerk to the Board and the County Attorney)

 

GENERAL GOVERNMENT – HEALTH DEPARTMENT – POSITION REALLOCATION

 

Chairman John Turpin informed the Board the PHN Supervisor Erma Perkins wishes to defer the agenda item until after the Health Board meeting.

 

GENERAL GOVERNMENT – ANIMAL CONTROL – PROPOSED VEHICLE BID

 

Support Services Supervisor Danny Stovall presented the informal bids that were accepted until Monday, February 7, 2005 for the purchasing of one small four-wheel drive vehicle for Animal Control Department:

 

§         Idlerton Dodge – High Point             = $15,439.00 -  2005 Dodge Dakota

§         Scenic Motor – Mount Airy                = $15,634.65 – 2005 Ford Ranger

§         Modern Chevrolet –Winston Salem = $16,010.00 – 2005 Chevrolet Colorado

§         Hendrick Dodge – Cary                     = $17,997.00 – 2005 Dodge Dakota

§         Parkway Ford – Winston Salem       =  No Bid received

§         Barber Chevrolet – Madison             =  No Bid Received

Mr. Stovall informed the Board that the Vehicle Maintenance Supervisor had requested that the Board stay with the Ford brand due the current problems associated with the current County owned Dodge vehicles –accessibility with parts and getting recalls completed on timely manner.

 

Commissioner McHugh moved to accept the bid $15,634.65 from Scenic Motors – Mount Airy for the 2005 Ford Ranger. 

 

Commissioner Walker seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – DISPOSAL OF SURPLUS EQUIPMENT

 

Support Services Supervisor Danny Stovall submitted a request from Public Works Director Jay Kinney to sell twelve (12) old unserviceable refuse containers to K&M Containers. Offer of $50.00 per each container has been received from K &M Containers.

 

Mr. Stovall noted that NC G.S. 153A-176, 160A-266 and 160A-267 permits the County to sell such property by private sale, upon authorization by the Board of Commissioners.

 

Mr. Stovall submitted the following Resolution for the Board’s approval:

 

RESOLUTION AUTHORIZING SALE OF PERSONAL PROPERTY

WORTH LESS THAN $30,000.00

(G.S. 160A-266; 267)

 

WHEREAS, The County of Stokes owns twelve (12) old unserviceable eight (8) cubic yard refuse containers that have become surplus and the County has received an offer of $50.00 per container from Mr. Randy Kiser, K&M Containers, Post Office Box 85, Germanton, North Carolina 27019 and;

 

WHEREAS, North Carolina General Statute, 153A-176, 160A-266 and 160A-267 permits the County to sell such property by private sale, upon authorization by the Board of Commissioners at a regular meeting and notice to the public; and

 

WHEREAS, the Board of Commissioners is convened in a regular meeting;

 

THEREFORE, THE BOARD OF COMMISSIONERS OF STOKES COUNTY RESOLVES THAT:

 

  1. The Board of Commissioners authorizes the County Support Services Supervisor to sell by private sale the following items of surplus property:

 

        Twelve (12) old unserviceable eight (8) cubic yard refuse containers to

                   Mr. Randy Kiser, K&M Containers, Post Office Box 85, Germanton,

North Carolina 27019.

                         

  1. The Clerk to the Board of Commissioners shall publish a notice summarizing this resolution, and no sale may be executed pursuant to this resolution until at least ten (10) days after the day the notice is published

 

Adopted this the 14th day of February 2005.

 

 

 __________________________                     ________________________                

Darlene M. Bullins                                     John M. Turpin

Clerk to the Board                                            Chairman

 

Commissioner Joe Turpin moved to approve the Resolution Authorizing the Sale of Personal Property Worth Less Than $30,000. 

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – EMS – PROPOSED QUICK RESPONSE VEHICLE BID -CONTINUATION

 

Support Services Supervisor Danny Stovall presented the following Board’s January 24th request for the purchase of a 2005 Ford Expedition:

 

§         Scenic Motors – Mount Airy         =$22,883.44

§         Vic Bailey – Raleigh                      =$23,516.00

§         Parkway Ford – Winston Salem   No bid received

 

Mr. Stovall also presented the exterior and interior dimensions for the Ford Motor Company’s Expedition and Excursion.  Mr. Stovall also noted that the Expedition did not come with a diesel engine.

 

                Emergency Services Director Monty Stevens noted the following:

 

§         The size of the cargo area of the new Expedition is smaller than current Expedition

§         Driving style for EMS -Gasoline engine will get better gas mileage

§         Oil changes for diesel engine is twice as high as gasoline

§         Gasoline engine meets the current EMS needs

§         Excursion will accommodate a stretcher better than Expedition

§         Excursion has more space = accessibility for faster response to patient needs

§         Excursion –Special Support Vehicle has floor mats – no carpet – less luxury 

 

Vice Chairman Inman moved to purchase the 2005 Ford Excursion V8 (gasoline) with a project cost of $35,668.54.  Commissioner McHugh seconded and the motion carried 4-1 with Commissioner Joe Turpin voting against the motion.

 

GENERAL GOVERNMENT – SHERIFF’S DEPT. AND JAIL - BUDGET ORDINANCE AMENDMENT #59

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #59 which is necessary to amend the General Fund to correct Budget Amendment #36 (11-22-04) and Budget Amendment #40 (12-13-04).  The appropriations are to be changed as followed:

 

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Sheriff’s Department

 

 

 

 

100.4310.260

 

Departmental Supplies

 

 

 

$788.00

100.4310.260

 

Training

 

 

 

$721.00

 

 

Jail

 

 

 

 

100.4320.260

 

Departmental Supplies

 

       $788.00

 

 

100.4320.260

 

Departmental Supplies

 

       $721.00

 

 

 

 

 

 

    $1,509.00

 

$1,509.00

 

This will result in a net increase of $00.00 in the appropriations of the General Fund. 

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #59.

               

Commissioner Joe Turpin moved to approve Budget Ordinance Amendment #59.

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – SHERIFF’S DEPT.- BUDGET ORDINANCE AMENDMENT #60

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #60 which is necessary to amend the General Fund to appropriate funds for State Fines & Forfeitures funds to purchase a replacement door damaged by forcible entry during a welfare check. The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Sheriff’s Department

 

 

 

 

100.4310.290

 

Miscellaneous

 

 

 

$195.00

 

 

 

 

 

 

$195.00

 

This will result in a net increase of $195.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.413

 

State Fines & Forfeitures

 

 

 

$195.00

 

 

 

 

 

 

$195.00

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #60.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #60.

 

Vice Chairman Inman seconded and the motion carried unanimously.

               

GENERAL GOVERNMENT – JAIL- BUDGET ORDINANCE AMENDMENT #61

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #61 which is necessary to amend the General Fund to transfer funds for the purchase of UPS battery backup units.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Jail

 

 

 

 

100.4320.220

 

Food & Provisions

 

  $1,500.00

 

 

100.4320.260

 

Departmental Supplies

 

 

 

$1,500.00

 

 

 

 

  $1,500.00

 

$1,500.00

 

This will result in a net increase of $00.00 in the appropriations of the General Fund.

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #61.

               

Commissioner Joe Turpin moved to approve Budget Ordinance Amendment #61.

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – SENIOR SERVICES- BUDGET ORDINANCE AMENDMENT #62

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #62 which is necessary to amend the General Fund to appropriate funds from Elderly & Disabled Client Donations for transportation.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Senior Services

 

 

 

 

100.5860.441

 

Misc. Contract Svc-EDTAP

 

 

 

$110.00

 

 

 

 

 

 

$110.00

 

This will result in a net increase of $110.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3586.454

 

EDTAP Client Donations

 

 

 

$110.00

 

 

 

 

 

 

$110.00

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #62.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #62.

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – SHERIFF’S DEPT.- BUDGET ORDINANCE AMENDMENT #63

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #63 which is necessary to amend the General Fund to appropriate funds from insurance claim for deer accident.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Sheriff’s Department

 

 

 

 

100.4310.351

 

Maint. & Repairs –Auto

 

 

 

$4,080.00

 

 

 

 

 

 

$4,080.00

 

This will result in a net increase of $4,080.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3839.850

 

Insurance Claims

 

 

 

$4,080.00

 

 

 

 

 

 

$4,808.00

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #63.

 

Commissioner Joe Turpin moved to approve Budget Ordinance Amendment #63.

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – SHERIFF’S DEPT.- BUDGET ORDINANCE AMENDMENT #64

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #64 which is necessary to amend the General Fund to appropriate funds for School Resource Officer Funds to purchase vehicles.  Appropriate fiscal year 2003/04 School Resource Officer funds for the purchase of vehicle. The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Sheriff’s Department

 

 

 

 

100.4310.510

 

Equipment

 

 

 

$20,000.00

 

 

 

 

 

 

$20,000.00

 

This will result in a net increase of $20,000.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3431.421

 

School Resource Officer – BOE

 

 

 

$10,000.00

100.3991.000

 

Fund Balance

 

 

 

$10,000.00

 

 

 

 

 

 

$20,000.00

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #64.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #64.

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – SOLID WASTE - BUDGET ORDINANCE AMENDMENT #65

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #65 which is necessary to amend the General Fund to appropriate funds for tires and fuel needs for Solid Waste.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Solid Waste

 

 

 

 

100.4720.250

 

Auto Supplies

 

 

 

$1,000.00

100.4720.350

 

Maint. & Repairs Equipment

 

  $1,000.00

 

 

 

 

 

 

  $1,000.00

 

$1,000.00

 

This will result in a net increase of $00.00 in the appropriations of the General Fund. 

 

The Board discussed the need for tires for garbage trucks – tires are exposed to various items going in and out of the landfill, tires are expensive for newer garbage trucks, etc.

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #65.

 

Vice Chairman Inman moved to approve Budget Ordinance Amendment #65.

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – SHERIFF’S DEPT.- BUDGET ORDINANCE AMENDMENT #66

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #66 which is necessary to amend the General Fund to appropriate funds from Calendar funds to purchase traveler mugs for Sheriff’s Department employees. The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Sheriff’s Department

 

 

 

 

100.4310.290

 

Miscellaneous

 

 

 

$334.00

 

 

 

 

 

 

$334.00

 

This will result in a net increase of $334.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3839.001

 

Sheriff’s Dept - Miscellaneous

 

 

 

$334.00

 

 

 

 

 

 

$334.00

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #66.

 

Commissioner Joe Turpin moved to approve Budget Ordinance Amendment #66.

 

Commissioner McHugh seconded and the motion carried unanimously.

 

Commissioner Joe Turpin commended the Sheriff’s Department for the excellent job done by the Sheriff’s Department soliciting outside private funding to pay for entire cost of the calendars.

 

GENERAL GOVERNMENT – SOLID WASTE - BUDGET ORDINANCE AMENDMENT #67

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #67 which is necessary to amend the General Fund to transfer funds from Contingency for fuel for the Solid Waste vehicles.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Solid Waste

 

 

 

 

100.4720.250

 

Auto Supplies

 

 

 

$10,000.00

100.9910.000

 

Contingency

 

 $10,000.00

 

 

 

 

 

 

 $10,000.00

 

$10,000.00

 

This will result in a net increase of $00.00 in the appropriations of the General Fund.

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #67.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #67.

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – JAIL- BUDGET ORDINANCE AMENDMENT #68

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #68 which is necessary to amend the General Fund to appropriate funds for Federal Inmate Reimbursement to purchase a multiple radio rapid charger.    The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Jail

 

 

 

 

100.4320.511

 

Equipment Non-Capitalized

 

 

 

$425.00

 

 

 

 

 

 

$425.00

 

This will result in a net increase of $425.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.410

 

Federal Inmate Reimbursement

 

 

 

$425.00

 

 

 

 

 

 

$425.00

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #68.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #68.

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – WALNUT COVE SENIOR CENTER- BUDGET ORDINANCE AMENDMENT #69

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #69 which is necessary to amend the Walnut Cove Senior Center to appropriate General Purpose Funds for dues and subscriptions.    The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Walnut Cove Senior Center

 

 

 

 

204.5861.490

 

Dues & Subscriptions

 

 

 

$106.00

 

 

 

 

 

 

$106.00

 

This will result in a net increase of $106.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

 

Account Number

 

REVENUES

 

Decrease

 

Increase

204.3301.377

 

General Purpose

 

 

 

$106.00

 

 

 

 

 

 

$106.00

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #69.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #69.

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – WALNUT COVE SENIOR CENTER- BUDGET ORDINANCE AMENDMENT #70

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #70 which is necessary to amend the Walnut Cove Senior Center to appropriate William Camp Grant earmarked for Massage Therapy.    The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Walnut Cove Senior Center

 

 

 

 

204.5861.180

 

Professional Services

 

 

 

$2,500.00

 

 

 

 

 

 

$2,500.00

 

This will result in a net increase of $2,500.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

204.3586.453

 

Walnut Cove Senior Center

 

 

 

$2,500.00

 

 

 

 

 

 

$2,500.00

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #70.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #70.

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – SHERIFF’S DEPT.- BUDGET ORDINANCE AMENDMENT #71

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #71 which is necessary to amend the General Fund to appropriate Federal Fines and Forfeitures to purchase Law Enforcement & Death Investigation forms software licenses.   The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Sheriff’s Dept.

 

 

 

 

100.4310.511

 

Equipment Non-Capitalized

 

 

 

$459.00

 

 

 

 

 

 

$459.00

This will result in a net increase of $459.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.411

 

Federal Fines & Forfeitures

 

 

 

$459.00

 

 

 

 

 

 

$459.00

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #71.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #71.

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – FIRE & RESCUE- BUDGET ORDINANCE AMENDMENT #72

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #72 which is necessary to amend the General Fund to appropriate funds from insurance claim for water damage in the Fire Marshal’s office and Emergency Services Office.   The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Fire & Rescue

 

 

 

 

100.4340.260

 

Departmental Supplies

 

 

 

$637.00

100.4310.511

 

Equipment Non-Capitalized

 

 

 

$11,014.00

 

 

Public Buildings

 

 

 

 

100.4190.352

 

Maintenance & Repairs-Buildings

 

 

 

$3,269.00

 

 

 

 

 

 

$14,920.00

 

This will result in a net increase of $14,920.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3839.850

 

Insurance Claims

 

 

 

$14,920.00

 

 

 

 

 

 

$14,920.00

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #72. 

 

Chairman John Turpin noted that the water damage did not have anything to do with the recent installation of the heat and air conditioning done last year.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #72.

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – ADMINISTRATION – PROPOSED REGIONAL SEWER RATE INCREASE

 

County Manager Rick Morris presented the proposed rate increase for the Regional Sewer:

 

Proposed Regional Sewer Increase

 

$10.00 Minimum Increase

 

 

 

Residential/Small Business

$10 (minimum) up to $3,000 gallons of Water Usage)

 

$3.00 per 1000 gallons after 3,000 gallons

 

 

Institutional

$10 (minimum) up to $3,000 gallons of Water Usage)

 

$25.25 per 1000 gallons after 3,000 gallons

 

 

 

 

Proposed Regional Sewer Increase

 

$11.00 Minimum Increase

 

 

 

Residential/Small Business

$11 (minimum) up to $3,000 gallons of Water Usage)

 

$3.00 per 1000 gallons after 3,000 gallons

 

 

Institutional

$11 (minimum) up to $3,000 gallons of Water Usage)

 

$25.15 per 1000 gallons after 3,000 gallons

 

 

 

 

Proposed Regional Sewer Increase

 

$12.00 Minimum Increase

 

 

 

Residential/Small Business

$12 (minimum) up to $3,000 gallons of Water Usage)

 

$3.00 per 1000 gallons after 3,000 gallons

 

 

Institutional

$12 (minimum) up to $3,000 gallons of Water Usage)

 

$25.001 per 1000 gallons after 3,000 gallons

 

County Manager Morris recommended the proposed $10 minimum increase with minimal increases for every 1,000 gallons over 3,000 gallons for the Regional Sewer System, which would result in an estimated 25% increase for customers.

 

$10.00 Minimum Increase

 

 

 

Residential/Small Business

$10 (minimum) up to $3,000 gallons of Water Usage)

 

$3.00 per 1000 gallons after 3,000 gallons

 

 

Institutional

$10 (minimum) up to $3,000 gallons of Water Usage)

 

$25.25 per 1000 gallons after 3,000 gallons

 

Commissioner McHugh moved to approve the Regional Sewer Rate increase as follows:

 

$10.00 Minimum Increase

 

 

 

Residential/Small Business

$10 (minimum) up to $3,000 gallons of Water Usage)

 

$3.00 per 1000 gallons after 3,000 gallons

 

 

Institutional

$10 (minimum) up to $3,000 gallons of Water Usage)

 

$25.25 per 1000 gallons after 3,000 gallons

 

Commissioner Walker seconded the motion.

 

County Manager Morris requested the Board also set an effective date for the increase.

 

Commissioner McHugh moved to amend the motion to include the effective date to be the first day of the next billing cycle.  

 

Commissioner Walker amended his second to the motion.

 

The motion to approve the Regional Sewer Rate increase as follows with the effective date being the first day of the next billing cycle carried unanimously:

 

$10.00 Minimum Increase

 

 

 

Residential/Small Business

$10 (minimum) up to $3,000 gallons of Water Usage)

 

$3.00 per 1000 gallons after 3,000 gallons

 

 

Institutional

$10 (minimum) up to $3,000 gallons of Water Usage)

 

$25.25 per 1000 gallons after 3,000 gallons

 

GENERAL GOVERNMENT –GOVERNING BODY – KING BUILDING UPDATE –CONTINUATION

 

County Manager Rick Morris submitted the following information as requested by the Board of using concrete instead of asphalt to address the moisture issues at the County’s building located in King:

 

§         Public Works Department can perform concrete and guttering work

§         Estimated cost for concrete and guttering work = $1,000

 

County Manager Morris recommended to proceed immediately with the in house services for the concrete and guttering work.

 

Commissioner McHugh moved to approve the in house services as recommended by the County Manager. 

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

Commissioner Walker questioned upon completion of the King building, the need for the Board to look at the issue of the King Health Clinic.

 

Chairman John Turpin noted the need for completion of King building renovations before discussing the King Clinic further.

 

GENERAL GOVERNMENT –GOVERNING BODY – LIBRARY FUNDING – WALNUT COVE LIBRARY EXPANSION -CONTINUATION

 

County Manager Rick Morris recommended that the recent funding request by the Walnut Cove Library Board in the amount of $200,000 be addressed by the Board during the regular budget cycle and the total amount approved be spread over the next 5 years. 

 

Manager Morris noted that if the commitment is required before the 2005/06 budget is approved, then it should be in the form a pledge with wording approved by the County Attorney.

 

Commissioner Walker requested during the budget process that the County look into both possibilities - funding the entire amount or funding the amount over the next five years.

 

Walnut Cove Librarian Betty Smith noted that a pledge of $200,000 would help the Walnut Cove Library Board meets the obligations to secure the $100,000 donation.

 

Commissioner McHugh moved to approve the motion for the County Attorney to write a resolution committing the County to give Walnut Cove Library $200,000 over the next five years. 

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – CENTERPOINT  BOARD – APPOINTMENTS

 

Chairman John Turpin noted the following individuals who were nominated at the January 24th meeting:

 

Mike Marshall nominated for the following vacancy:

§         One vacancy must be filled with a family member representing the interests of individuals in recovery from addiction

Catherine H. Long (approved by Centerpoint to fill the following vacancy):

§         One vacancy must be filled with a clinical professional from the fields of mental health, developmental disabilities, or substance abuse.

 

Vice Chairman Inman nominated Jeana Stewart to serve on the CenterPoint Board on the following vacancy for the CenterPoint Board:

 

§         One vacancy must be filled with a family member representing the interests of individuals in recovery from addiction

 

Nominations can be considered at the February 28th meeting.

 

GENERAL GOVERNMENT – YVEDDI – BOARD OF DIRECTORS -APPOINTMENTS

 

Chairman John Turpin requested the Board accept his resignation from the YVEDDI Board of Directors.

 

Commissioner Joe Turpin moved to accept Chairman John Turpin’s resignation from the YVEDDI – Board of Directors. 

 

Vice Chairman Inman seconded and the motion carried 4-1 with Commissioner McHugh voting against the motion.

 

Chairman John Turpin entertained a motion to appoint Commissioner Jimmy Walker to serve  on the YVEDDI –Board of Directors. (Commissioner Walker was nominated at the January 24th meeting.) 

 

Vice Chairman Inman moved to appoint Commissioner Jimmy Walker to serve on the YVEDDI – Board of Directors.  Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – TOWN OF WALNUT COVE PLANNING BOARD -ETJ – APPOINTMENTS

 

Chairman John Turpin noted the following ETJ nominations submitted to the Board on February 1, 2005:

 

§         C. Arzell Montgomery

§         Kevin Webb

§         Kay Webb

§         Dianne Coffill

 

Chairman John Turpin noted there had been no further applications received by the County for consideration of appointment to the Town of Walnut Cove Planning Board-ETJ. (two regular appointments and one alternate)

 

Commissioner McHugh moved to appoint Arzell Montgomery (3 year term-regular member); Kevin Webb (2-year term-regular member) and Dianne Coffill (1 year term-alternate member) to serve on the Town of Walnut Cove Planning Board – ETJ.

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

Commissioner McHugh requested that a request be made to the Walnut Cove Planning Board that when an announcement is sent to the regular members for a Planning meeting that it also be sent to the alternate member.

 

GENERAL GOVERNMENT – LEGAL– PROPOSED SCATTERED SITE HOUSING - NWPCOG

 

County Attorney Jonathan Jordan submitted the proposed Scattered Site Housing Contract between the Northwest Piedmont Council of Government and the County of Stokes for approval.  Attorney Jordan noted that the Board had approve the NWPCOG as the third party administrator for the Scattered Site Housing Grant at the regular

December 13, 2004 meeting.

 

Commissioner McHugh noted the Board’s desire to serve as the Selection Committee for the Scattered Site Housing Grant. 

 

Chairman John Turpin entertained a motion to approve the contract between NWPCOG and the County of Stokes for third party administrator for the Scattered Site Housing Grant. 

 

Vice Chairman Inman moved to approve the contract between NWPCOG and the County of Stokes for the third party administrator for the Scattered Site Housing Grant.

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY- INVITATION –CITY OF KING – MAY 9TH  MEETING

 

Clerk to the Board Darlene Bullins informed the Board of an invitation to hold the May 9th Board of Commissioners meeting at the King Library from the City of King.

 

Commissioner McHugh moved to approve the invitation from the City of King to hold the May 9th Board of Commissioners meeting at the King Library. 

 

Vice Chairman Inman seconded and the motion carried unanimously.

               

GENERAL GOVERNMENT – GOVERNING BODY – BOARD RETREAT

 

Chairman John Turpin requested input from the Board concerning possible dates for a Board Retreat.

 

Chairman John Turpin entertained a motion to approve a Board Retreat on March 8th and March 15th at 6:00 pm.

 

Commissioner McHugh moved to approve March 8th and March 15th at 6:00 pm for a Commissioners’ Board Retreat to be held in Commissioners’ Chambers. 

 

Commissioner Walker seconded and the motion carried unanimously.

 

Commissioner McHugh moved to adjourn the meeting. 

 

The motion died due to lack of a second.

 

CLOSED SESSION

 

Chairman John Turpin entertained a motion to enter into closed session to consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or

employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(6).

 

Commissioner McHugh moved to enter into closed session to consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or  employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S. 143-318.11(6). 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

The Board re-entered into the regular session of the February 14th meeting.

 

 

There being no further business to come before the Board, Chairman John Turpin entertained a motion to adjourn the meeting.

 

Vice Chairman Inman moved to adjourn the meeting. 

 

Commissioner Joe Turpin seconded and the motion carried 4-1 with Chairman John Turpin voting against the motion.

 

 

_________________________                                  _____________________________

Darlene Bullins                                                         John Turpin

Clerk to the Board                                                    Chairman