STATE OF NORTH CAROLINA                             )                    OFFICE OF THE COMMISSIONERS

                                                                        )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                          )                    DANBURY, NORTH CAROLINA

                                                                        )                    JANUARY 10, 2005

 
 

 

 

 

 

 

 

 

 

 


The Board of Commissioners of the County of Stokes, State of North Carolina, met in regular session in the Council Chambers of the Ronald Wilson Reagan Memorial Building (Administrative Building), located in Danbury, North Carolina, on Monday, January 10, 2005 at 7:00 pm with the following members present:

 

                                                Chairman John Turpin

                                                Vice-Chairman Leon Inman

Commissioner Sandy McHugh

Commissioner Joe Turpin

                                                Commissioner Jimmy Walker

 

                                                County Manager Richard Morris

                                                County Attorney Jonathan Jordan

                                                Clerk to the Board Darlene Bullins

 

 

Chairman John Turpin called the meeting to order.

           

Vice Chairman Leon Inman delivered the invocation.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

Chairman John Turpin opened the meeting by inviting the citizens in attendance to join the Board with the Pledge of Allegiance.

 

PUBLIC HEARING – PROPOSED COMMUNITY TRANSPORTATION PLAN (CTP) – FISCAL YEAR 2005-2006

 

Chairman John Turpin called the Public Hearing for the Proposed Community Transportation Plan – Fiscal Year 2005-2006 to order.

 

There were no public comments concerning the proposed Community Transportation Plan – Fiscal Year 2005-2006. 

 

Chairman John Turpin closed the Public Hearing.

 

GENERAL GOVERNMENT –GOVERNING BODY-APPROVAL OF MINUTES

 

Chairman John Turpin entertained a motion to approve or amend the minutes of the December 28th   meeting.

 

Commissioner McHugh moved to approve the minutes of the December 28th meeting.   

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

 

Ed Gambill

1650 Mountain View Road

King, NC 27021

Re:  Cable Franchise

 

Mr. Gambill, Stokes County Citizen, presented Board members a handout concerning the Rejection of Proposed Franchise Agreement Presented by Time Warner Cable. (A copy

will be retained in the Clerk to the Board’s office.)  Mr. Gambill noted that the proposed cable franchise agreement does not speak to the needs of the County, contains more information about insurance, hold harmless, etc. than programming, the lack of concern of public safety, and concerns pertaining to access channels and public government channel.  Mr. Gambill urged the Board of Commissioners to vote against the proposed cable television franchise agreement.

 

GENERAL GOVERNMENT – PROPOSED COMMUNITY TRANSPORTATION PLAN – FISCAL YEAR 2005-2006

 

Mr. Charlie Walker, YVEDDI, presented the following information concerning the proposed Community Transportation Plan – Fiscal Year 2005-2006:

 

Ø       Period of Performance – July 1, 2005/June 30, 2006

Ø       State and Federal Funding

Ø       Administrative Expenses = $298,914

Ø       Capital Budget Summary = $350,058

Ø       Capital Budget reflects purchase of (2) 24 passengers buses

Ø       Technology Expense for replacement of computers - $18,498

 

Mr. Walker requested the following:

 

o        Motion to submit plan

o        Approval of Transportation of Understanding

o        Tentatively approval of Administrative Funds – 15% match plus

Coordinators Salary 35% match for a total of $18,954.00

 

The Board discussed the purchase of the 24 passenger buses, transportation needs of Stokes County citizens (32,000 trips last year in Stokes County), types of transportation needs in Stokes County, and collection of delinquent accounts.

 

Chairman John Turpin entertained a motion to approve the submission of the proposed Community Transportation Plan – Fiscal Year 2005-2006.

 

Commissioner McHugh moved to approve the submission of the proposed YVEDDI Community Transportation Plan for Fiscal Year 2005-2006.

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

Chairman John Turpin entertained a motion to approve the Fiscal Year 2005-2006 CTP Transportation Memorandum of Understanding.

 

Commissioner McHugh moved to approve the YVEDDI Fiscal Year 2005-2006 CTP Transportation Memorandum of Understanding. 

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

(copy of Transportation Memorandum of Understanding will be retained in the Clerk to the Board’s office)

 

Commissioner McHugh noted that funding for the Administrative Funds – 15% match plus Coordinators Salary 35% match for a total of $18,954.00 could not be considered until the upcoming fiscal year 2005/06 County budget.

 

Mr. Walker updated the Board concerning the proposed Transportation Grant for a county garage facility.  Mr. Walker noted that the at the time of the proposal, the cost of construction per sq. ft. was $45 versus present day estimated cost of $124-$135.   YVEDDI is negotiating with NCDOT for a smaller office not using metal, but still build the bay out of

metal in order to obtain the full allocation.   Mr. Walker will keep the Board updated with grant process.

 

GENERAL GOVERNMENT – GOVERNING BODY – PROPOSED CABLE TELEVISION FRANCHISE AGREEMENT – TIME WARNER CABLE

 

Mr. David Harris, Piedmont Triad Council of Governments, noted the following concerning the proposed cable television franchise agreement – Time Warner Cable:

 

(County Attorney Jonathan Jordan and Buck Yarborough –Time Warner was present for the agenda item)

 

o        Non-exclusive franchise agreement

o        Term of 15 years

o        State of the art system

o        Franchise fee totaling (5%) five percent of Grantee’s Gross Revenues

o        No cost access to cable will be provided to all accredited schools, public

Buildings and libraries for the term of the franchise agreement

o        Not required to furnish free cable to the following facilities: Danbury Library, Emergency Operations Center, Family Health, and County Jail due to being over 150 ft from the cable system. Time Warner has agreed to install free cable to the above facilities at an estimated cost of $10,000 to $15,000           

o        Time Warner will reimburse (in the future) the County up to $4,000 for documented expenses for the purchase of necessary hardware and software for an access channel

o        No cost to the subscriber associated with the access channel

o        The additional $10,000 to $15,000 for cable and $4,000 for access channel

will not be passed on to the subscriber

o        Nothing in the proposed franchise agreement that will cost subscribers of

Stokes County nor raise their rates

o        Time Warner will not be allowed to sell without the approval of the County

o        Time Warner can reorganize internally

o        Federal requirement is that all cable operators provide advance weather warnings

o        Consideration of the proposed agreement – January 24, 2005

 

The Board discussed terms of the agreement, access channels, programming, and cable advertising (not allowed by federal statute).  The Board unanimously agreed to this being the first reading of the proposed Cable Television Franchise Agreement – Time Warner Cable.

 

GENERAL GOVERNMENT – NORTHWESTERN REGIONAL LIBRARY – UPDATE

 

Director John Hedrick and Branch Supervisor/Technology Coordinator, Joan Sherif, Northwestern Regional Library, presented and discussed the following handouts to the Board:

 

Ø       Danbury Public Library –Highlights 2003-2004

Ø       King Public Library – Highlights 2003-2004

Ø       Walnut Cove Public Library – Highlights 2003-2004

Ø       Northwestern Regional Library –NC Live

 

Others in attendance: 

 

Walnut Cove Librarian Betty Smith

Walnut Cove - Assistant Librarian Marcie Bullins

Danbury Librarian Nora Lawson Lankford

Walnut Cove Library Board Member Thomas Grubbs

Walnut Cove Library Board Member Charlotte Hairston

Walnut Cove Library Board Member Mike Hartwig

Walnut Cove Library Board Member Joel Young

King Library - Assistant Librarian Ann Nichols

 

Director Hedrick expressed gratitude to the Board of Commissioners for their continued support.

 

GENERAL GOVERNMENT – GOVERNING BODY – WALNUT COVE LIBRARY EXPANSION PROJECT – UPDATE

 

Walnut Cove Librarian Betty Smith presented an overview of the Walnut Cove Library Expansion Project.

 

            Ms. Smith noted the following:

 

o        Challenged bid of $100,000 with the understanding that the Town

of Walnut Cove and Stokes County would make appropriate amounts to be

included in the $400,000 of valid pledges

o        At present - $103,000 from 50 pledges

o        Pledge of $100,000 from the Town of Walnut Cove

o        4,211 card carrying members

o        Small grant from Bill Johnson Trust

o        Need for expansion

o        Shared parking with Walnut Cove Volunteer Fire Department

o        Campaign to sell brick pavers

o        Less funding requested than funding give to Danbury and King Libraries

o        Need for repairs to the building (built in 1979)

o        Expansion will include renovations of present Library

o        Projected cost of $500,000

 

Ms. Smith requested a $200,000 pledge from the County of Stokes, which could be divided over the next 4 to 5 years.

 

Chairman John Turpin requested the County Manager to present funding amounts given to the Danbury and King branches and the feasibility of the $200,000 request at the January 24th meeting.

 

GENERAL GOVERNMENT – SHERIFF’S DEPARTMENT – PROPOSED LAW ENFORCEMENT VEHICLE PURCHASES

 

Support Services Supervisor Danny Stovall requested the approval to purchase (10) ten new 2005 Ford Crown Vic Police Interceptors from Capital Ford in Raleigh, NC at a cost of $20,460.00 each.  Mr. Stovall noted that Capital Ford has been awarded the state contract for Law Enforcement Vehicles.  Sheriff Mike Joyce and Vehicle Maintenance Supervisor Elwood Mabe was also in attendance.

 

            Mr. Stovall detailed the following total project cost of $241,698:

 

2005 Ford Crown Vic                   20,375.00 x 10   203,750.00

60/40 Split Front Seat                         85.00 x 10         850.00

 

Capital Ford                                                        204,600.00

 

Light bars, push bars, sirens, cages and radios will be purchased from other companies and installed by Vehicle Maintenance Staff. 

 

3% NC sales tax                                                        6,138.00

Whelen LB542 light bar                    829.00                8,290.00

Federal SK064 speaker                    157.00                1,570.00

SE041 Control switch                        55.00                    550.00

FS039 Wig Wags                               14.00                   140.00

Go Rhino Push Bars                         323.00                3,230.00    

SS020 Lexan Screen                        369.00                3,690.00

Shipping – Screen                                                        390.00

GR199 Strobe Kit - Clear                   62.00                 1,240.00

GR008 Power Supply                       97.00                     970.00

VE013 Console                                159.00                1,590.00

Kenwood VHF Radio                        655.00                6,550.00

Vehicle Lettering                             275.00                2,750.00

                   

Total Project Cost                                              241,698.00                                      

 

The Board discussed the state contract, smaller front wheel drive cars, the use of salvage parts for present day vehicles, and the use of older vehicles in other departments.

 

Chairman John Turpin entertained a motion to approve the purchase of (10) ten 2005 Ford Crown Vic Police Vehicles at a cost of $241,698.

 

Commissioner McHugh moved to purchase (10) ten 2005 Ford Crown Vics for the Sheriff’s Department.  

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – ANIMAL CONTROL - BUDGET ORDINANCE AMENDMENT #51

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #51 which is necessary to amend the General Fund for appropriate funds from People for Paws for training.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Animal Control

 

 

 

 

100.4380.311

 

Training

 

 

 

$598.00

 

 

 

 

 

 

$598.00

 

This will result in a net increase of $598.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3839.003

 

Animal Control-Miscellaneous

 

 

 

$598.00

 

 

 

 

 

 

$598.00

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #51.

           

Vice Chairman Inman moved to approve Budget Ordinance Amendment #51.

 

Commissioner Walker seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – ELECTIONS - BUDGET ORDINANCE AMENDMENT #52

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #52 which is necessary to amend the General Fund to appropriate funds and transfer funds for the election cost and to correct Budget Ordinance Amendment #50 dated 12-28-2004.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Elections

 

 

 

    

100.4170.010

 

Salaries & Wages- Overtime

 

  

 

     $625.00

100.4170.020

 

Salaries & Wages- Part time

 

   $4,000.00

 

 

100.4170.190

 

Board Reimbursement

 

 

 

$5,000.00

100.4170.310

 

Travel

 

 

 

$500.00

100.4170.321

 

Postage

 

 

 

$1,500.00

100.4170.340

 

Printing

 

 

 

$14,000.00

100.4170.350

 

Maint. & Repairs – Equipment

 

 

 

$1,200.00

100.4170.390

 

Precinct Officials

 

      $470.00

 

 

100.4170.430

 

Rental of Buildings

 

 

 

$25.00

100.4170.440

 

Misc. Contractual Services

 

      $500.00

 

 

100.9910.000

 

Contingency

 

 $17,880.00

 

 

 

 

 

 

 $22,850.00

 

$22,850.00

 

This will result in a net increase of $00.00 in the appropriations of the General Fund. 

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #52.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment #52.

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

 

Commissioner McHugh moved to nullify Budget Ordinance Amendment #50 dated 12-28-2004. 

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – DSS - PUBLIC ASSISTANCE -BUDGET ORDINANCE AMENDMENT #53

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #53 which is necessary to amend the General Fund to appropriate funds for Crisis Intervention.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Public Assistance

 

 

 

 

100.5480.000

 

Crisis Intervention

 

 

 

$1,441.00

 

 

 

 

 

 

$1,441.00

 

This will result in a net increase of $1,441.00 in the appropriations of the General Fund.

To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.202

 

Welfare Federal

 

 

 

$1,441.00

 

 

 

 

 

 

$1,441.00

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #53

           

Vice Chairman Inman moved to approve Budget Ordinance Amendment #53.

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – ADMINISTRATION – PROPOSED REGIONAL SEWER RATE INCREASE

 

County Manager Rick Morris presented the proposed rate increase for the Regional Sewer System:

 

Proposed Sewer Rate Increase

 

 

Old

Proposed

Residential

Rate

Rate

Minimum Rate

 

 

Up to 3,000 gallons

 $   8.00

 $     12.00

Rate per 1,000 gallons

 

 

Over 3,000 gallons

 $   2.42

 $       3.00

 

Old

Proposed

Institutional

Rate

Rate

Minimum Rate

 

 

Up to 3,000 gallons

 $   8.00

 $     12.00

Rate per 1,000 gallons

 

 

Over 3,000 gallons

 $20.38

 $     25.00

 

Manager Morris noted the rate increase would allow at least $20,000 per year to be allocated for a Capital Improvement Plan for the Regional Sewer System.  This proposed rate increase would answer the findings of the Local Government Commission which noted signs of financial weakness because of current liabilities exceeded liquid assets

(cash,  investments, receivables).  LGC suggested increasing the user fees and/or reducing expenses in order to improve the financial condition of the fund.

 

Manager Morris recommended a Public Hearing considering there has not been a rate increase in the last (10) ten years.

 

Chairman John Turpin entertained a motion to hold a Public Hearing for the Proposed Regional Sewer System rate increase.

 

Commissioner McHugh moved to hold a Public Hearing concerning the proposed Regional Sewer System rate increase at the first meeting in February. 

 

Commissioner Joe Turpin seconded the motion.

 

Commissioner McHugh amended her motion to change the date for the Public Hearing to January 24, 2005. 

 

Commissioner Joe Turpin amended his second to the motion.

 

The motion to hold a Public Hearing for the Proposed Regional Sewer rate increase on January 24, 2005 carried unanimously.

 

GENERAL GOVERNMENT – CENTERPOINT BOARD – APPOINTMENTS

 

Chairman John Turpin noted two (2) existing vacancies on the Centerpoint Board of Directors.  The following is criteria for the appointments:

 

disabilities, or substance abuse.

 

            Vacancies have been placed on the County’s webpage.

 

            There were no nominations.

 

GENERAL GOVERNMENT – ADMINISTRATION – PROPOSED OFFICE FOR JUDGE MARK BADGETT

 

County Manager Rick Morris informed the Board that the proposed move to the present Veterans’ office for Judge Badgett would not be adequate space.  Mr. Morris presented an updated drawing, which detailed renovations of (2) two vacant offices. This would give Judge Badgett an office of about 414 sq. ft. with renovations estimated at $3400.  Judge Badgett has reviewed and approved the suggested renovations. The move f the current Veterans’ office to the front of the lower lobby will make accessibility for Veterans much better.  County Manager Morris requested $3400 for renovations for an office for Judge Badgett.

 

Commissioner Joe Turpin moved to approve $3400 for renovations for an office for Judge Badgett. 

 

Commissioner Walker seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – ADMINISTRATION – KING BUILDING UPDATE

 

County Manager Rick Morris updated the Board after a recent visit to the King Building from representatives of Pro Clean who had given an estimate of about $4000 to try to eliminate the mold problems at the King Building.  Representatives of Pro Clean suggested that the following items be done prior to securing any further estimates on the mold problem at the King Building:

 

o        Place asphalt along the side of the building to keep out water

(previous estimate $2800)          

o        Install additional guttering (to be done my County maintenance)

o        Take additional moisture readings after the above items have

been completed

o        Place additional dehumidifiers in other areas of the building

 

County Manager Morris stated that estimates to complete the project to remove the mold could possibly be lower after the above items are completed.

 

Chairman John Turpin requested County Manager Morris submit a complete cost estimate for the above items at the January 24th meeting.

 

GENERAL GOVERNMENT – GOVERNING BODY- OPEN FORUM FOR CONGRESSWOMAN VIRGINIA FOXX

 

County Attorney Jonathan Jordan presented documentation detailing inmate medical expenses including liquidation of EMS Charges totaling $257,203.98 for fiscal year 2003/04 for presentation to Congresswoman Virginia Foxx who is holding an open forum on January 14th in King.

 

The Board discussed the following items to be presented to Congresswoman Virginia Foxx:

 

o        Inmate medical expenses – County’s share

o        Medicaid – NC being one of only two states which shares in Medicaid cost

o        Illegal immigrations

o        Inmates being disqualified for Medicaid as soon as they enter jail

o        Road improvements

o        Available grants for Stokes County

 

GENERAL GOVERNMENT – GOVERNING BODY– NCDOT – REQUEST FOR ADDITION – KAYLA RIDGE ROAD IN OAK CREST ESTATES – SECTION 2 – ENTRANCE ONTO SR 1758, TYLER ROAD

 

Chairman John Turpin presented the Petition for road addition to the State Maintained Secondary Road System (Kayla Ridge Road in Oak Crest Estates – Section 2 – Entrance onto SR 1758-Tyler Road) from the North Carolina Department of Transportation.

 

Chairman John Turpin entertained a motion to approve the Petition for road addition to the State Maintained Secondary Road System (Kayla Ridge Road in Oak Crest Estates – Section 2 – Entrance onto SR 1758-Tyler Road) from the North Carolina Department of Transportation. 

 

Vice Chairman Inman moved to approve the Petition for road addition to the State Maintained Secondary Road System (Kayla Ridge Road in Oak Crest Estates – Section 2 – Entrance onto SR 1758-Tyler Road) from the North Carolina Department of Transportation. 

 

Commissioner McHugh seconded the motion. 

 

Chairman John Turpin noted the adding of additional roads means additional cost for maintaining roads (snow removal, patching, etc.) while there is still an estimated 100-150 unpaved roads in Stokes County.

 

The motion to approve the Petition for road addition to the State Maintained Secondary Road System (Kayla Ridge Road in Oak Crest Estates – Section 2 – Entrance onto SR 1758-Tyler Road) from the North Carolina Department of Transportation carried 4-1 with Chairman John Turpin voting against the motion.

 

GENERAL GOVERNMENT –GOVERNING BODY – VOTING DELEGATE DESIGNATION FORM LEGISLATIVE GOALS CONFERENCE –

JANUARY 13/14, 2005

 

Clerk to the Board Darlene Bullins requested the Board appoint Commissioner Sandy McHugh as the Voting Delegate for Stokes County at the Legislative Goals Conference to be held in High Point – January 13-14, 2005.

 

Chairman John Turpin entertained a motion to appoint Commissioner Sandy McHugh as the Voting Delegate for Stokes County at the Legislative Goals Conference to be held in High Point – January 13-14, 2005.

 

 Commissioner Joe Turpin moved to appoint Commissioner Sandy McHugh as the Voting Delegate for Stokes County at the Legislative Goals Conference to be held in High Point – January 13-14, 2005. 

 

Commissioner Walker seconded and the motion carried unanimously.

 

Chairman John Turpin requested Commissioner McHugh pass along the topics discussed for Congresswoman Virginia Foxx at the Legislative Goals Conference.

 

GENERAL GOVERNMENT – STOKES COUNTY WATER AND SEWER AUTHORITY – REINSTATEMENT OF ARTICLES OF INCORPORATION

 

County Manager Rick Morris informed the Board that the Articles of Incorporation of the Stokes County Water and Sewer Authority that had recently been suspended in error. The County received documentation from the North Carolina Department of Revenue stating the suspension was in error and the Articles of Incorporation had been reinstated.

 

GENERAL GOVERNMENT – ADMINISTRATION – LEASING OF SPACE AT THE OLD PRISON CAMP

 

County Manager Rick Morris requested the Board’s approval to allow a sub- contractor to lease space at the Old Prison Camp (125 x 125 sq. ft. area) to store telephone poles and related equipment.  The subcontractor has offered $200 per month for usage of the space for an estimated time of February 2005 to October 2005 with a possible extension

to December 2005.

 

County Manager Morris presented a draft lease prepared by County Attorney Jonathan Jordan which included the subcontractor’s insurance information.

 

The Board discussed the specific area that would be leased by the subcontractor.

 

Chairman John Turpin entertained a motion to approve the submitted lease agreement for space at the Old Prison Camp.

 

Commissioner McHugh moved to approve submitted lease agreement for space at the Old Prison Camp. 

 

Commissioner Walker seconded and the motion carried unanimously.

 

 

CLOSED SESSION

 

Chairman John Turpin entertained a motion to enter into closed session to consider and take action with respect to the position to be taken by the County in negotiating the price or other materials terms of an agreement for the acquisition or lease of real property pursuant to G.S. 143-318.11 (a) (5).

 

Vice Chairman Inman moved to enter into closed session to consider and take action with respect to the position to be taken by the County in negotiating the price or other materials terms of an agreement for the acquisition or lease of real property pursuant to G.S. 143-318.11 (a)(5). 

 

Commissioner Walker seconded and the motion carried unanimously.

 

The Board re-entered into the regular session of the January 10th meeting.

 

 

 

There being no further business to come before the Board, Chairman John Turpin entertained a motion to adjourn the meeting.

 

Commissioner Joe Turpin moved to adjourn the meeting.  

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

 

 

_________________________                                  _____________________________

Darlene Bullins                                                              John Turpin

Clerk to the Board                                                          Chairman