STATE OF NORTH CAROLINA                 )                    OFFICE OF THE COMMISSIONERS

                                                            )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                              )                    DANBURY, NORTH CAROLINA

                                                            )                    DECEMBER 13, 2004

 

 

 
 

 

 

 

 

 

 


The Board of Commissioners of the County of Stokes, State of North Carolina, met n regular session at the Mountainview Community Center located at 2465 Slate Road, King, North Carolina, on Monday, December 13, 2004, at 7:00 pm with the following members present:

 

                                    Chairman John Turpin

                                    Vice-Chairman Leon Inman

Commissioner Sandy McHugh

Commissioner Joe Turpin

                                    Commissioner Jimmy Walker

 

                                    County Manager Richard Morris

                                    County Attorney Jonathan Jordan

                                    Clerk to the Board Darlene Bullins

                                   

Chairman John Turpin called the meeting to order.

           

Commissioner Walker delivered the invocation.

 

GENERAL GOVERNMENT - GOVERNING BODY - PLEDGE OF ALLEGIANCE

 

Chairman John Turpin opened the meeting by inviting the citizens in attendance to join the Board with the Pledge of Allegiance.

 

GENERAL GOVERNMENT - GOVERNING BODY - APPROVAL OF MINUTES

 

Chairman John Turpin entertained a motion to approve or amend the minutes of the November 29th and the December 6th  meetings.

 

Commissioner Walker moved to approve the minutes of the November 29th and the December 6th meetings. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

 

There were no public comments.

 

CLOSED SESSION

 

Chairman John Turpin moved to enter into Closed Session to consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S.143-318.11(6).

 

Commissioner Joe Turpin moved to enter into Closed Session. 

 

Commissioner Walker seconded and the motion carried unanimously.

 

The Board returned to the regular meeting of December 13th.

 

GENERAL GOVERNMENT - HEALTH DEPARTMENT - RECOMMENDATION FOR HIRING OF HEALTH DIRECTOR

 

Chairman John Turpin entertained a motion to approve the Health Board’s recommendation for hiring a health director with a starting salary of  $60,000.

 

Commissioner McHugh moved to approve the Health Board’s recommendation for hiring a health director with a starting salary of  $60,000. 

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT - PINNACLE VOLUNTEER FIRE DEPARTMENT - TAX EXEMPT LOAN CERTIFICATION, AGREEMENT FOR FIRE FIGHTING SERVICES AND ADVANCEMENT OF FIRE TAX

 

Board of Directors Chairman Aubrey Hill requested the Board’s approval of the following documents in order for the Pinnacle Vol. Fire Department to purchase a new pumper tanker:

 

o        Certificate of Clerk Re Approval of Tax-Exempt Loan and

Written Agreement to Volunteer Fire Department by Board of Commissioners

o        Agreement for Provision of Fire Fighting Services

 

Chairman John Turpin entertained a motion to approve the Certificate of Clerk Re Approval of Tax Exempt Loan and Written Agreement to Volunteer Fire Department By Board of Commissioners.

 

Commissioner McHugh moved to approve the Certificate of Clerk Re Approval of Tax Exempt Loan and Written Agreement to Volunteer Fire Department By Board of Commissioners for the Pinnacle Vol. Fire Department for purposes of obtaining a loan. 

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

Commissioner McHugh moved to approve the Agreement for the Provision of Fire Fighting Services for the Pinnacle Volunteer Fire Department. 

 

Commissioner Walker seconded and the motion carried unanimously.

 

(Copies are available of Clerk Re Approval of Tax Exempt Loan and Written Agreement to Volunteer Fire Department By Board of Commissioners for the Pinnacle Vol. Fire Department in the County Attorney’s Office or Clerk to the Board’s Office)

 

Chairman Hill, Pinnacle Vol. Fire Dept., also requested the advancement of $10,000 from their fire tax budget to pay loan payments, insurance, etc.

 

Commissioner McHugh suggested that the Fire Department not schedule loan and insurance payments at the first of the fiscal year in order to eliminate the need for an advancement of fire tax funds.

 

Chairman John Turpin entertained a motion to approve the advancement of $10,000 from the fire tax budget to Pinnacle Volunteer Fire Department.

 

Commissioner McHugh moved to approve the motion to advance $10,000 from the fire tax budget to Pinnacle Volunteer Fire Department. 

 

Commissioner Walker seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT - JAIL - PROPOSED HEALTH CARE PROGRAM FOR JAIL INMATES

 

County Manager Rick Morris presented the proposed health care program for jail inmates as submitted by Stokes Reynolds Memorial Hospital.   

 

County Manager Morris presented an overview of the proposal.  

 

Stokes Reynolds Memorial Hospital has been providing health care to jail inmates on an interim basis since October 15, 2004.  The following is a breakdown of the cost:

 

o        First year = $79,920.00*

o        Second year = $81,918.00*

o        Third year = $83,965.95*

                 * Includes a cap of $15,000 for outside medical care

 

Jail Captain Craig Carico submitted a comparison of the three proposals submitted to Stokes County for a health care program for jail inmates (Southeastern, Southern, and Stokes Reynolds). Captain Carico noted that with any provider, it is vitally important that Management of the inmate health care program be in place to control costs.  Captain Carico noted that there had been no major problems during the approximate 45 days in which Stokes Reynolds Hospital had been providing interim medical care for jail inmates.

 

The Board discussed the proposal submitted by Stokes Reynolds, benefits for the County, benefits for Stokes Reynolds, etc.  County Manager Morris noted there was a 60-day termination clause in the contract.

 

Commissioner McHugh moved to approve the Agreement between Stokes County and Stokes Reynolds Memorial Hospital Inc. to provide necessary physician, nursing, dental and pharmaceutical services to persons who are inmates, detainees, or prisoners of Stokes County.  

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

(A copy of the Agreement is available in the County Attorney’s Office or the Clerk to the Board’s Office)

 

GENERAL GOVERNMENT - EMS - PROPOSED AMBULANCE BIDS

 

Support Services Supervisor Danny Stovall submitted the following bids which were publicly opened and read aloud at 2:00 pm on Monday, December 6, 2004 for the purchase of two Type III ambulances:

 

1. Northwestern Emergency Vehicles             $200,796.00 or $100,398.00 each

    PO Box 790, Jefferson, North Carolina

           

   American Emergency Vehicles - 2004 Ford E-450 DRW Type III Ambulance

   Delivery: 90-120 calendar days

 

2. Northwestern Emergency Vehicles             $215,612.00 or $107,806.00 each

    PO Box 790 Jefferson, North Carolina

 

    Horton Emergency Vehicles – 2004 Ford E-450 523-B Type III Ambulance

    Delivery: 90-120 calendar days

 

 

Emergency Services Director Monty Stevens presented the following additional information:

 

Differences Between Current Purchase Request and Previous Purchases

 

Current

Previous

E-450 Chassis

E-350 Chassis

163” Modular Box

146” Modular Box

Refrigerator

 

Integrated Child Safety Seat

 

Installation of UHF and VHF Radios

 

Lettering

 

 

Differences Between Vendors

 

Horton

AEV

Aluminum Cabinetry

Plywood Cabinetry

Crash Test

Static Test

 

 

Current Mileage (as of 12/12/04)

 

Unit 1 (Walnut Cove ) – 2001

167,960

Unit 2 – (Lawsonville) - 2000

180,353

Unit 3 – (Pinnacle) - 2000

215,311

Unit 4 – (Pinnacle) - 2001

197,665

Unit 5 – (Danbury) - 1997

188,330

Unit 7 – (Spare) - 1997

266,788

Life One – (Supervisor) - 1997

192,389

Total Miles

1,408,796

 

Area EMS Vehicle Rotational Plans

 

Surry County

5 Years

Yadkin County

5 Years (3 years front line, 2 years back up)

Forsyth County

3 Years or 130,000 mileage

Davie County

5 Years

 

Director Stevens noted the availability of a refrigerator in the unit could provide substantial savings in purchasing medications and the installation of radios and lettering could also save substantial time to get the units on the road faster.

 

The Board discussed the submitted proposals, replacement of older units, and the possibility of purchasing a “demo” unit.  

 

Commissioner McHugh moved to approve the ordering of one Horton and request additional information on the cost of a “demo” be provided at the next meeting. 

 

Commissioner Walker seconded the motion. 

 

The Board discussed the option of purchasing a “demo” – warranty, different module layout, cost, and possibility of obtaining additional bids for “demo” units.

 

The motion failed 1-4 with Chairman John Turpin, Vice Chairman Inman, Commissioner Joe Turpin, and Commissioner Walker voting against the motion.

 

Commissioner McHugh moved to approve the motion to allow Support Services Supervisor Danny Stovall place bids for demos if deemed suitable to do so. 

 

Vice Chairman Inman seconded and the motion carried 4-1 with Commissioner Joe Turpin voting against the motion.

 

GENERAL GOVERNMENT - GOVERNING BODY - SCATTERED SITEHOUSING GRANT - PROPOSED THIRD PARTY ADMINISTRATOR

 

Support Services Supervisor Danny Stovall submitted the following proposals for a Third Party Administrator for the Scattered Site Housing Grant:

 

1. Northwestern Piedmont Council of Governments - Winston-Salem, North Carolina

     Fee: Not to exceed cost $43,500.00

     Counties CDBG grant administered: Surry, Yadkin

 

2. CMR Services Inc. - Kannapolis, North Carolina

    Fee: Not to exceed cost $44,000.00

    Counties CDBG grant administered: Henderson, Transylvania, Lee, Gaston, Lincoln,                 

                                                               Rowan, Wilkes, Alamance, Rockingham,

                                                               Chatham, Anson, Cabarrus                   

                                          

 3. Holland Consulting Planners Inc. - Wilmington, North Carolina

     Fee: Not to exceed $50,560.00

     CDBG grant administered: Beaufort, Hyde, Guilford, Craven, Beaufort, 

                                                 Hyde, Tyrrell, Pamlico, Pender

           

4. Hobbs, Upchurch & Associates, P.A. - Southern Pines, North Carolina

    Fee: Not to exceed cost  $54,500.00

    CDBG grant administered: Alamance County, Caswell County, Davie County,

                                                Durham County, Henderson County, Lee County,

                                                Rockingham County, Transylvania County

                                                            

 

Mr. Stovall also noted the following:

 

CDBG grant allows up to 10% ($40,000) to be used for administrative services, 5% of remaining grant funds ($18,000.00) for service delivery cost. Total budget amount for this service is up to $58,000.00. 

 

The Board can select a Consultant that is best qualified to provide the level of services most advantageous to the County and addresses the long-term interest of the County’s CDGB efforts regardless of cost. This is a competitive negotiation procurement process and is not a low bid process.

 

Planning Director David Sudderth had reviewed the submitted proposals and elieved all vendors were capable of performing the service.

 

The Board discussed the submitted proposals.

 

Commissioner McHugh moved to approve Northwestern Piedmont Council of Government to contract with the County to administer the Scattered Site Housing Management. 

 

Commissioner Walker seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – FINANCE - BUDGET ORDINANCE AMENDMENT #38

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #38, which is necessary to amend the General Fund for transfers from departments for first quarter review.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

See the following for

 

 

 

 

 

 

Details per Department

 

$297,473.00

 

$297,473.00

 

 

 

 

$297,473.00

 

$297,473.00

 

 

ACCOUNT

 

 

 

 

NBR

DESCRIPTION

 DECREASE

 

 INCREASE

 

 

 

 

 

 

GOVERNING BODY

 

 

 

100.4110.110

GROUP INSURANCE

              9,400.00

 

 

100.4110.111

DENTAL INSURANCE

                 350.00

 

 

100.4110.450

INSURANCE

 

 

                525.00

100.4110.290

MISCELLANEOUS

                 525.00

 

 

100.4110.490

DUES & SUBSCRIPTION

                 175.00

 

 

 

 

 

 

 

 

ADMINISTRATION

 

 

 

100.4120.490

DUES & SUBSCRIPTION

                 450.00

 

 

 

 

 

 

 

 

FINANCE

 

 

 

100.4130.000

SALARIES & WAGES

                 800.00

 

 

100.4130.100

RETIREMENT

 

 

                 80.00

100.4130.101

401K

                 300.00

 

 

100.4130.110

GROUP INSURANCE

 

 

                650.00

100.4130.310

TRAVEL

                 200.00

 

 

100.4130.311

TRAINING

              1,000.00

 

 

100.4130.320

TELEPHONE

                 350.00

 

 

100.4130.321

POSTAGE

                 300.00

 

 

100.4130.490

DUES & SUBSCRIPTION

 

 

                250.00

100.4130.510

EQUIPMENT

              4,542.00

 

 

100.4130.440

MISC. CONTRACTUAL SERVICES

 

 

             4,542.00

 

 

 

 

 

 

PURCHASING

 

 

 

100.4131.090

SOCIAL SECURITY

                 200.00

 

 

100.4131.100

RETIREMENT

                 100.00

 

 

100.4131.110

GROUP INSURANCE

                 600.00

 

 

100.4131.311

TRAINING

              1,000.00

 

 

 

 

 

 

 

 

TAX ADMINISTRATION

 

 

 

100.4140.000

SALARIES & WAGES

 

 

             3,500.00

100.4140.090

SOCIAL SECURITY

                 200.00

 

 

100.4140.101

401K

              1,000.00

 

 

100.4140.110

GROUP INSURANCE

                 100.00

 

 

100.4140.321

POSTAGE

              2,500.00

 

 

100.4140.440

MISC CONTRACTUAL SERVICES

              8,500.00

 

 

 

 

 

 

 

 

MAPPING/GIS

 

 

 

100.4141.020

SALARIES & WAGES

              9,500.00

 

 

100.4141.090

SOCIAL SECURITY

                 500.00

 

 

100.4141.100

RETIREMENT

                 300.00

 

 

100.4141.101

401K

                 200.00

 

 

100.4141.311

TRAINING

              4,000.00

 

 

100.4141.320

TELEPHONE

 

 

                400.00

100.4141.440

MISC. CONTRACTUAL SERVICES

                 300.00

 

 

100.4141.510

EQUIPMENT

              1,105.00

 

 

 

 

 

 

 

 

LEGAL

 

 

 

100.4150.180

PROFESSIONAL SERVICES

              1,160.00

 

 

100.4150.511

EQUIPMENT NON CAPITALIZED

                  75.00

 

 

 

 

 

 

 

 

SUPERIOR COURT

 

 

 

100.4160.330

UTILITIES

 

 

             1,000.00

 

 

 

 

 

 

ELECTION

 

 

 

100.4170.000

SALARIES & WAGES

                 500.00

 

 

100.4170.010

SALARIES & WAGES-OVERTIME

 

 

                300.00

100.4170.020

SALARIES & WAGES-PART TIME

 

 

             1,625.00

100.4170.101

401K

                 950.00

 

 

100.4170.110

GROUP INSURANCE

 

 

                275.00

100.4170.190

BOARD MEMBERS

              2,500.00

 

 

 

 

 

 

 

 

REGISTER OF DEEDS

 

 

 

100.4180.000

SALARIES & WAGES

                 600.00

 

 

100.4180.020

SALARIES & WAGES PART TIME

 

 

                400.00

100.4180.090

SOCIAL SECURITY

                 100.00

 

 

100.4180.111

401K

                 350.00

 

 

100.4180.320

TELEPHONE

                 100.00

 

 

100.4180.321

POSTAGE

                 500.00

 

 

 

 

 

 

 

 

PUBLIC BUILDINGS

 

 

 

100.4190.000

SALARIES & WAGES

 

 

                125.00

100.4190.090

SOCIAL SECURITY

 

 

                285.00

100.4190.320

TELEPHONE

                 900.00

 

 

 

 

 

 

 

 

INFORMATION SYSTEM

 

 

 

100.4210.000

SALARIES & WAGES

              7,000.00

 

 

100.4210.090

SOCIAL SECURITY

                 300.00

 

 

100.4210.101

401K

                 250.00

 

 

100.4210.110

GROUP INSURANCE

                 500.00

 

 

100.4210.180

PROFESSIONAL SERVICES

              4,600.00

 

 

100.4210.260

DEPARTMENTAL SUPPLIES

                 234.00

 

 

100.4210.311

TRAINING

              3,507.00

 

 

100.4210.320

TELEPHONE

                 400.00

 

 

100.4210.321

POSTAGE

 

 

                200.00

100.4210.440

MISCELLANEOUS CONTRACTUAL SERVICES

 

             4,480.00

100.4210.511

EQUIPMENT NON CAPITALIZED

 

 

                234.00

 

 

 

 

 

 

VEHICLE MAINTENANCE

 

 

 

100.4250.000

SALARIES & WAGES

              3,950.00

 

 

100.4250.090

SOCIAL SECURITY

                 180.00

 

 

100.4250.091

MEDICARE TAX

                  90.00

 

 

100.4250.100

RETIREMENT

                 250.00

 

 

100.4250.101

401K

                  75.00

 

 

100.4250.110

GROUP INSURANCE

                 550.00

 

 

100.4250.111

DENTAL INSURANCE

                  50.00

 

 

 

 

 

 

 

 

SHERIFF'S DEPARTMENT

 

 

 

100.4310.000

SALARIES & WAGES

 

 

           17,000.00

100.4310.020

SALARIES & WAGES-PART TIME

 

 

           11,000.00

100.4310.021

SALARIES & WAGES-PART TIME BAILIFF

            11,000.00

 

 

100.4310.090

SOCIAL SECURITY

 

 

             3,500.00

100.4310.100

RETIREMENT

              3,500.00

 

 

100.4310.101

401K 1%

                 250.00

 

 

100.4310.102

401K 5%

              5,000.00

 

 

100.4310.110

GROUP INSURANCE

              2,000.00

 

 

 

 

 

 

 

 

JAIL

 

 

 

100.4320.000

SALARIES & WAGES

            12,000.00

 

 

100.4320.020

SALARIES & WAGES-PART TIME

 

 

             3,800.00

100.4320.030

SALARIES & WAGES-CONTRACT PAY

            13,000.00

 

 

100.4320.101

401K 1%

              3,000.00

 

 

100.4320.102

401K 5%

 

 

                700.00

100.4320.320

TELEPHONE

 

 

                500.00

100.4320.321

POSTAGE

              1,000.00

 

 

100.4320.440

MISC. CONTRACTUAL SERVICES

 

 

           21,200.00

 

 

 

 

 

 

DISTRICT RESOURCE CENTER

 

 

 

100.4321.000

SALARIES & WAGES

 

 

                100.00

100.4321.020

SALARIES & WAGES-PART TIME

              1,000.00

 

 

 

 

 

 

 

 

EMERGENCY COMMUNICATIONS

 

 

 

100.4325.110

GROUP INSURANCE

              1,000.00

 

 

100.4325.111

DENTAL INSURANCE

              1,000.00

 

 

 

 

 

 

 

 

EMERGENCY MANAGEMENT

 

 

 

100.4330.000

SALARIES & WAGES

                 300.00

 

 

100.4330.101

401K

                 150.00

 

 

 

 

 

 

 

 

FIRE & RESCUE

 

 

 

100.4340.000

SALARIES & WAGES

              8,500.00

 

 

100.4340.090

SOCIAL SECURITY

                 800.00

 

 

100.4340.091

MEDICARE TAX

                 175.00

 

 

100.4340.100

RETIREMENT

                 600.00

 

 

100.4340.101

401K

                 125.00

 

 

100.4340.110

GROUP INSURANCE

 

 

                550.00

100.4340.111

DENTAL INSURANCE

 

 

                 65.00

 

 

 

 

 

 

EMERGENCY MEDICAL SERVICES

 

 

 

100.4370.000

SALARIES & WAGES

            30,000.00

 

 

100.4370.010

SALARIES & WAGES-OVERTIME

 

 

             4,000.00

100.4370.020

SALARIES & WAGES-PART TIME

 

 

             8,000.00

100.4370.090

SOCIAL SECURITY

              2,000.00

 

 

100.4370.091

MEDICARE TAX

                 600.00

 

 

100.4370.100

RETIREMENT

              2,000.00

 

 

100.4370.101

401K

              4,000.00

 

 

100.4370.110

GROUP INSURANCE

              7,000.00

 

 

100.4370.111

DENTAL INSURANCE

                 300.00

 

 

100.4370.230

MEDICAL SUPPLIES

 

 

           10,000.00

100.4370.321

POSTAGE

 

 

           15,000.00

 

 

 

 

 

 

SOLID WASTE

 

 

 

100.4720.100

RETIREMENT

              6,500.00

 

 

100.4720.101

401K

                 700.00

 

 

 

 

 

 

 

 

PLANNING

 

 

 

100.4910.090

SOCIAL SECURITY

                 350.00

 

 

 

 

 

 

 

 

ECONOMIC DEVELOPMENT

 

 

 

100.4920.440

MISC. CONTRACTUAL SERVICES

            12,230.00

 

 

 

 

 

 

 

 

COOPERATIVE EXTENSION

 

 

 

100.4950.440

MISC. CONTRACTUAL SERVICES

            20,000.00

 

 

 

 

 

 

 

 

NATURAL RESOURCES

 

 

 

100.4960.000

SALARIES & WAGES

                 300.00

 

 

100.4960.020

SALARIES & WAGES-PART TIME

 

 

                475.00

100.4960.101

401K

                 300.00

 

 

100.4960.320

TELEPHONE

 

 

                300.00

100.4960.321

POSTAGE

                 300.00

 

 

100.4960.311

TRAINING

                 175.00

 

 

 

HOME HEALTH

 

 

 

100.5190.000

SALARIES & WAGES

            35,000.00

 

 

100.5190.020

SALARIES & WAGES-CONTRACT

 

 

           35,000.00

 

 

 

 

 

 

ENVIRONMENTAL HEALTH

 

 

 

100.5192.100

RETIREMENT

                 600.00

 

 

100.5192.101

401K

                 500.00

 

 

100.5192.110

GROUP INSURANCE

              2,000.00

 

 

100.5192.260

DEPARTMENTAL SUPPLIES

 

 

                200.00

100.5192.261

OFFICE SUPPLIES

 

 

             1,500.00

100.5192.320

TELEPHONE

                 700.00

 

 

100.5192.511

EQUIPMENT NON CAPITALIZED

 

 

                500.00

 

 

 

 

 

 

SOCIAL SERVICES

 

 

 

100.5310.230

MEDICAL SUPPLIES

                 250.00

 

 

100.5310.310

TRAVEL

              1,000.00

 

 

100.5310.311

TRAINING

              1,000.00

 

 

 

 

 

 

 

 

PUBLIC ASSISTANCE

 

 

 

100.5450.000

MEDICAID

              7,000.00

 

 

 

 

 

 

 

100.5840.000

AID TO BLIND

                 500.00

 

 

 

 

 

 

 

 

SENIOR SERVICES

 

 

 

100.5860.000

SALARIES & WAGES

 

 

             1,000.00

100.5860.020

SALARIES & WAGES-PART TIME

              2,600.00

 

 

100.5860.030

SALARIES & WAGES-PERMANENT PT

 

             1,600.00

 

 

 

 

 

100.9910.000

CONTINGENCY

 

 

         142,612.00

 

 

 

 

 

100.9910.100

LEAVE COST

            17,000.00

 

 

 

 

 

 

 

 

 

          297,473.00

 

         297,473.00

 

This will result in a net increase of $0.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3437.410

 

Ambulance - Fees

 

 

 

$400,000.00

 

 

Ambulance Fees - Prior

 

 $400,000.00

 

 

 

 

 

 

 $400,000.00

 

$400,000.00

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #38.

 

Commissioner McHugh moved to approve Budget Ordinance Amendment  #38. 

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT - GOVERNING BODY - BUDGET ORDINANCE AMENDMENT #39

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #39 which is necessary to amend the General Fund to appropriate funds for unemployment insurance.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Governing Body

 

 

 

 

100.4110.130

 

Unemployment Insurance

 

 

 

$59,125.00

 

 

 

 

 

 

$59,125.00

 

This will result in a net increase of $0.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3231.000

 

1 cent Sales Tax

 

 

 

$49,235.00

100.3301.262

 

Emergency Management

 

 

 

$9,890.00

 

 

 

 

 

 

$59,125.00

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #39.

           

Commissioner McHugh moved to approve Budget Ordinance Amendment #39.

 

Commissioner Walker seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT - SHERIFF’S DEPARTMENT - BUDGET ORDINANCE AMENDMENT #40

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #40 which is necessary to amend the General Fund to appropriate State Fines and Forfeitures funds to purchase mics for Vertex and Kenwood radios.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Sheriff’s Department

 

 

 

 

100.4320.260

 

Departmental Supplies

 

 

 

$788.00

 

 

 

 

 

 

$788.00

 

This will result in a net increase of $788.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.413

 

State Fines & Forfeitures

 

 

 

$788.00

 

 

 

 

 

 

$788.00

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #40.

           

Commissioner McHugh moved to approve Budget Ordinance Amendment #40.

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT - ELECTIONS - BUDGET ORDINANCE AMENDMENT #41

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #41 which is necessary to amend the Grant Fund to appropriate HAVA Grant Funds for technology for the Elections Department.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Elections

 

 

 

 

203.4170.511

 

Equipment- Non Capitalized

 

 

 

$11,606.00

 

 

 

 

 

 

$11,606.00

 

This will result in a net increase of $11,606.00 in the appropriations of the Grant Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

203.3301.012

 

HAVA Grant

 

 

 

$11,606.00

 

 

 

 

 

 

$11,606.00

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #41.

 

Commissioner Joe Turpin moved to approve Budget Ordinance Amendment #41.

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT - SENIOR SERVICES - BUDGET ORDINANCE AMENDMENT #42

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #42 which is necessary to amend the General Fund to appropriate funds for from Elderly and Disabled Client Donations for transportation.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Senior Services

 

 

 

 

100.5860.441

 

Misc. Contractual Services – EDTAP

 

 

 

$134.00

 

 

 

 

 

 

$134.00

 

This will result in a net increase of $134.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3586.454

 

Elderly & Disabled Client Donations

 

 

 

$134.00

 

 

 

 

 

 

$134.00

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #42.

           

Commissioner Joe Turpin moved to approve Budget Ordinance Amendment #42.

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT - GOVERNING BODY - BUDGET ORDINANCE AMENDMENT #43

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #43, which is necessary to amend the General Fund and Stokes Reynolds Hospital Fund to transfer funds for operations for the hospital and the Stokes Health Alliance Services per agreement.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

General Fund

 

 

 

 

100.9820.984

 

Transfer to Stokes Reynolds Fund

 

 

 

$100,000.00

100.9910.000

 

Contingency

 

$100,000.00

 

 

 

 

 

 

$100,000.00

 

$100,000.00

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Stokes Reynolds Funds

 

 

 

 

500.5700.000

 

Hospital Operations

 

 

 

$90,000.00

500.5700.001

 

Stokes Health Services Alliance

 

 

 

$10,000.00

 

 

 

 

 

 

$100,000.00

 

This will result in a net increase of $100,000.00 in the appropriations of the Stokes Reynolds Fund .  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

500.3981.000

 

Transfer from General Fund

 

 

 

$100,000.00

 

 

 

 

 

 

$100,000.00

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #43.

           

Commissioner McHugh moved to approve Budget Ordinance Amendment #43.

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT - SHERIFF’S DEPT. - BUDGET ORDINANCE AMENDMENT #44

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #44, which is necessary to amend the General Fund to appropriate calendar funds to purchase Stokes County Logo Pens for Sheriff’s Department.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Sheriff’s Department

 

 

 

 

100.4310.260

 

Miscellaneous

 

 

 

$431.00

 

 

 

 

 

 

$431.00

 

This will result in a net increase of $431.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3231.000

 

1 cent Sales Tax

 

 

 

$431.00

 

 

 

 

 

 

$431.00

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #44.

           

Commissioner Joe Turpin moved to approve Budget Ordinance Amendment #44.

 

Commissioner McHugh seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT - PUBLIC BUILDINGS - BUDGET ORDINANCE AMENDMENT #45

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #45 which is necessary to amend the General Fund to appropriate funds from Insurance claims for stolen tools.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Public Buildings

 

 

 

 

100.4190.260

 

Departmental Supplies

 

 

 

$890.00

 

 

 

 

 

 

$890.00

 

This will result in a net increase of $890.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3839.850

 

Insurance Claims

 

 

 

$890.00

 

 

 

 

 

 

$890.00

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #45.

           

Commissioner McHugh moved to approve Budget Ordinance Amendment #45.

 

Commissioner Walker seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT - HEALTH DEPARTMENT - BUDGET ORDINANCE AMENDMENT #46

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #39 which is necessary to amend the General Fund to transfer fund for from lapsed salaries for professional services.  Transfer funds from group insurance and retirement for PHN Supervisor and Administrative Assistant I – part time.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Health Department

 

 

 

 

100.5100.000

 

Salaries and Wages

 

  $50,000.00

 

 

100.5100.020

 

Salaries and Wages-Part Time

 

 

 

$15,000.00

100.5100.100

 

Retirement

 

    $5,000.00

 

 

100.5100.110

 

Group Insurance

 

  $10,000.00

 

 

100.5100.180

 

Professional Services

 

 

 

$50,000.00

 

 

 

 

  $65,000.00

 

$65,000.00

 

This will result in a net increase of $0.00 in the appropriations of the General Fund.

 

Chairman John Turpin entertained a motion to approve Budget Ordinance Amendment #46.

           

Commissioner McHugh moved to approve Budget Ordinance Amendment #46.

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT-GOVERNING BODY – GENERAL OBLIGATIONS  BONDS - REFUNDING

 

County Manager Rick Morris presented an update to the Board concerning the recent completion of General Obligations Bonds Refunding.

 

            County Manager Morris noted the following:

 

o        Refunding –1996 and 1998 School General Obligation Bonds

o        Closed on December 9, 2004

o        Cumulative savings of $353,681.26 or 2.37% net present value

benefit over the life the Bonds

o        Bond issuance process requires a considerable amount of

planning, meeting, and documentation preparation

o        Assisted in the Refunding by Ferris, Baker Watts, Inc as Financial

Advisor and Parker, Poe, Adams & Bernstein, L.L.C. as Bond Counsel

 

County Manager Morris concluded that the project was to help reduce the debt of the County and thereby save future tax dollars for the citizens of Stokes County.

 

County Manager Morris commended the continued support given by Finance Director Julia Edwards during her absence due to a medical illness in order to ensure the completion of the Refunding process.

 

GENERAL GOVERNMENT - GOVERNING BODY - APPOINTMENTS

 

Chairman John Turpin presented the following appointments previously held by Commissioner Howard Mabe:

 

o        Criminal Justice Partnership Board

o        Stokes Partnership Children

o        Work First – Welfare Reform Committee

o        Child Fatality Team

o        Child Protection Team

 

Commissioner McHugh volunteered to serve on the Child Protection Team.

 

Commissioner Walker volunteered to serve on the following:

 

o        Criminal Justice Partnership Board

o        Stokes Partnership Children

o        Work First – Welfare Reform Committee

o        Child Fatality Team

 

Chairman John Turpin entertained a motion to accept nominations for the vacant appointments.

 

Commissioner McHugh moved to nominate Commissioner Walker for the following appointments:

 

o        Criminal Justice Partnership Board

o        Stokes Partnership for Children

o        Work First – Welfare Reform Committee

o        Child Fatality Team

 

Vice Chairman Inman seconded and the motion carried unanimously.

 

Vice Chairman Inman moved to nominate Commissioner McHugh to serve on the Child Protection Team. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously. 

 

Nominations for appointments can be considered at the December 28th meeting.

 

GENERAL GOVERNMENT - CENTERPOINT BOARD - APPOINTMENTS

 

Chairman John Turpin presented a resignation letter from Eric Cone who served on the Centerpoint – Board of Directors and a request from Centerpoint to fill another vacancy on the Board of Directors. 

 

Chairman John Turpin presented the following criteria for each vacancy:

 

1.       A family member representing the interests of individuals in recovery from addiction

2.       A clinical professional form the fields of mental health, developmental Disabilities, or substance abuse.

     

 Chairman John Turpin noted that nominations can be submitted at the December 28th meeting.

 

GENERAL GOVERNMENT – YMCA - RECREATION ADVISORY COUNCIL -APPOINTMENTS

 

Chairman John Turpin entertained a motion to accept nominations for the recently approved appointment to serve on the Recreation Advisory Council-YMCA.

 

Commissioner Walker volunteered to serve on the Recreation Advisory Council-YMCA.

 

Commissioner Joe Turpin moved to nominate Commissioner Walker to serve on the Recreation Advisory Council-YMCA.  Commissioner McHugh seconded and the motion carried unanimously.  Appointments can be considered at the December 28th meeting.

 

GENERAL GOVERNMENT - HEALTH DEPARTMENT - INTERIM HEALTH

DIRECTOR COMPENSATION

 

County Manager Rick Morris presented the requested additional information concerning additional compensation for Ms. Erma Perkins who is currently serving as Assistant Interim Health Director.

 

County Manager Morris recommended to compensate Ms. Perkins $400 per pay period as a recurring bonus retroactive to June 4, 2004 and continue until a new health director is officially hired.

           

Commissioner McHugh moved to accept the County Manager’s recommendation to compensate Ms. Perkins with a $400 per pay period bonus. 

 

Vice Chairman Inman seconded the motion.

 

The Board continued discussion concerning extra compensation for Ms. Perkins.

 

The motion carried 4-1 with Commissioner Joe Turpin voting against the motion.

 

GENERAL GOVERNMENT - GOVERNING BODY - RURAL INITIATIVE PROJECT - REQUEST FOR FUNDING - ANNUAL MEETING

 

Chairman John Turpin presented a written request from Angelo Franceschina, for sponsorship of a table at the Annual Meeting on December 14th at the Historic Walnut Cove Colored School at the rate of $125.  Mr. Franceschina noted that all excess funds raised above costs would go equally to the Walnut Cove Senior Center and Rebuild Together of Forsyth County.

 

The Board commented on excess funding not staying in the County.

 

No action was taken on the request.

 

GENERAL GOVERNMENT- GOVERNING BODY – COMMUNICATIONS/PUBLIC SAFETY

 

Chairman McHugh presented information concerning situations where Communications will request Public Safety Personnel to call on a landline due to confidentiality concerns.  Currently, Public Safety Personnel must either go to the nearest telephone or use their personal cell phones, using their personal minutes for County business.

 

Chairman McHugh suggested the purchase a couple of Verizon Cell Phones for Communications. 

 

This would eliminate charges for calling other Verizon Cell Phones and using personal minutes for County business.

 

The Board requested that the County Manager pursue the cost of Verizon Cell Phone packages for Communications.

 

GENERAL GOVERNMENT – GOVERNING BODY – APPRECIATION

 

Commissioner Walker expressed his appreciation to Commissioner McHugh for her dedication to the County serving as Chairman of the Board of Commissioners for the past two years and best wishes to newly appointed Chairman John Turpin.

 

Vice Chairman Inman echoed Commissioner Walker’s comments.

 

GENERAL GOVERNMENT - GOVERNING BODY - CHRISTMAS DINNER

 

County Manager Rick Morris presented information to the Board concerning the upcoming Christmas Dinner.  Manager Morris requested guidance from the Board concerning a covered dish or catered Christmas dinner.

 

Commissioner Walker moved to appropriate $300 towards catering the Christmas Dinner. 

 

Commissioner McHugh seconded and the motion carried unanimously.

 

Chairman John Turpin expressed appreciation to the Mountainview Community Center for their hospitality in inviting the Board to their facility. 

 

There being no further business to come before the Board, Vice Chairman Inman moved to adjourn the meeting. 

 

Chairman John Turpin seconded and the motion carried unanimously.

 

 

 

 

 

 

 

 

 

 

_________________________                                  _____________________________

Darlene Bullins                                                            John Turpin

Clerk to the Board                                                       Chairman