STATE OF NORTH CAROLINA                             )           OFFICE OF THE COMMISSIONERS

                                    )           STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                          )           DANBURY, NORTH CAROLINA

)           SEPTEMBER 27, 2004

 
 

 

 

 

 

 

 

 


The Board of Commissioners of the County of Stokes, State of North Carolina, met in regular session in the Council Chambers of the Ronald Wilson Reagan Memorial Building (Administrative Building), located in Danbury, North Carolina, on Monday, September 27, 2004, at 7:00 pm with the following members present:

 

                                    Chairman Sandy McHugh

                             Vice-Chairman John Turpin

                             Commissioner Howard Mabe

                             Commissioner Leon Inman

                             Commissioner Joe Turpin

 

                             County Manager Richard Morris

                             County Attorney Jonathan Jordan

                             Darlene Bullins, Clerk to the Board

 

                                     

Chairman McHugh called the meeting to order.

         

County Attorney Jonathan Jordan delivered the invocation.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

Chairman McHugh opened the meeting by inviting the citizens in attendance to join the Board with the Pledge of Allegiance.

 

GENERAL GOVERNMENT –GOVERNING BODY-APPROVAL OF MINUTES

 

Chairman McHugh entertained a motion to approve or amend the minutes of the September 13th meeting.

         

Commissioner Joe Turpin moved to approve the minutes of the September 13th meeting.

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

 

There were no public comments.

 

GENERAL GOVERNMENT – PROPOSED RURAL CENTER WATER GRANT-DANBURY WATER SYSTEM IMPROVEMENTS

 

County Manager Rick Morris presented a brief overview of the proposed Rural Center Water Center Grant for improvements for the Danbury Water System.  The proposed Grant request is $400,000 with Stokes County contributing $25,000 and the Town of Danbury contributing $25,000 totaling $450,000. 

 

Manager Morris noted the following:

 

·         Present water system is over 20 years old

·         Needed renovations such as pressure values, meters, new piping, etc.

·         Also low pressure areas within the town need addressing

·         Phase I will address high priority problems

·         Possible Phase II for additional funding

·         Grant will make major improvements to the system

·         Current system cannot be properly flushed

·         Grant will enable system to be properly flushed

 

Manager Morris concluded that the Grant was due to the Rural Center by September 30, 2004.   Ms. Lisa Alley, Cavanaugh & Associates, PA, was also present for the presentation.  Ms. Alley noted that the Authorizing Resolution by Governing Body of the Applicant- Danbury Water System Improvement Project would enable the Chairman to sign all needed documentation for the Rural Center Supplemental Grant.

 

Chairman McHugh entertained a motion to approve the Authorizing Resolution by Governing Body of the Applicant for the Danbury Water System Improvement Project.

 

Commissioner Inman moved to approve the Authorizing Resolution by Governing Body of the Applicant for the Danbury Water System Improvement Project. 

 

Commissioner Mabe seconded and the motion carried unanimously.

 

AUTHORIZING RESOLUTION BY GOVERNING BODY OF THE APPLICANT

 

Danbury Water System Improvements Project

 

Supplemental Grants Program

 

WHEREAS, The 1998 Critical Needs Bond Act has authorized the making of loans and grants to aid eligible units of government in financing the cost of construction of wastewater treatment works, wastewater collection systems, and water supply systems, water conservation projects; and

 

WHEREAS, The County of Stokes has need for and intends to rehabilitate the Town of Danbury Water Distribution System; and

 

WHEREAS, The County of Stokes intends to request grant assistance from the Supplemental Grants Program for the project;

 

NOW THEREFORE BE IT RESOLVED, BY THE COUNCIL OF THE COUNTY OF STOKES:

That the County of Stokes will arrange financing for all remaining costs of the project, if approved for a grant.


That the County of Stokes will provide for efficient operation and maintenance of the project on completion of construction thereof.

 

That Rick Morris, County Manager, and successors so titled, is hereby authorized to execute and file an application on behalf of the County of Stokes with the NCREDC (Rural Center) for a grant to assist in the construction of the project described above.


That Rick Morris, County Manager, and successors so titled, is hereby authorized and directed to furnish such information as the Rural Center may request in connection with such application or the project; to make the assurances as contained above; and to execute such other documents as may be required in connection with the application.

 

That the County of Stokes has substantially complied or will substantially comply with all Federal, State and local laws, rules, regulations, and ordinances applicable to the project and to the grants pertaining thereto.

 

Adopted this the 27th day of September, 2004 at Danbury, North Carolina.

 

___________________________________

Sandy McHugh, Chairperson

 

                                                         

ATTEST:

 

 

_____________________________________________________

Clerk                                                   (Seal)

 

County Manager Morris presented a Press Release to the Board concerning the proposed Grant.

 

GENERAL GOVERNMENT – FINANCE/ADMINISTRATION-PROPOSED SALES TAX REALLOCATION PROGRAM

 

County Manager Rick Morris presented the Board with proposals from the following three vendors concerning the Proposed Sales Tax Reallocation Program in the order in which the County was approached:

 

·         Michael Blackburn – Tax Reduction Solutions, Inc

·         Steve Manns – Tax Reduction Specialists (TRS)

·         Randy Brodd – Dixon Hughes, PLLC

 

Mr. Blackburn (Tax Reduction Solutions) noted the following concerning the Reallocation Program:

 

·         Counties are losing thousands of dollars in revenue due to paperwork

submitted to the state by a vendor incorrect or incomplete

·         Before 1/1/02, sales tax due to the actual county which the original sale

of merchandise was sold

·         As of 1/1/02-new law (based on destination) passed that changed the

way NC County sales tax is derived

·         As of 1/1/02 – tax is supposed to be credited to the County where item

is delivered

·         Will ensure County itself has obtained all additional tax refunds due

·         Fixing the corrected sales tax will not affect any non-profit agency or vendor

·         Sales Tax reallocation is a review that identifies and reallocates the county

sales tax

·         If there is no cost reductions or refunds, there is no fee

·         Fee is 23% of refunds and/or credits

·         Accepted recommendations will compensated of the quantified cost

reduction/savings for 12 months.

·         The county is free to accept or reject any recommendations

·         Decision needs to be made before October 15th in order to receive

the Statute of Limitations for the past three years refund period

·         Will not contract out the audit

·         Have filed sales tax refund claims in excess of $3,000,000

 

 

Mr. Steve Manns (Tax Reductions Specialists) noted the following concerning the Reallocation Program:

 

·         Overview concerning the reallocation process presented by Mr. Blackburn

accurate- no need to reiterate the same points

·         TRS is a division of Utilities Reduction Specialists, Inc

·         Also provides extensive experience and expertise in reducing electric,

gas, water, and sewer costs

·         No penalties or consequences to either claimants or vendors for the

improper allocation of sales and use tax

·         A reallocation audit currently is the only way for your County to make sure

that they are receiving proper credit for tax and not losing revenue due

to improper refund claims. The State will not do this for you.

·         State does not ensure compliance with tax allocation law

·         Do not contract out the audit

·         Member of NC GFOA

·         Maintains and regularly updates an extensive database

·         Carry professional liability coverage

·         Have filed sales tax refund claims in excess of $3,200,000 

·         Fee is 23% of refunds and/or credits

 

Mr. Randy Brodd (Dixon Hughes) noted the following concerning the Reallocation Program:

 

·         Confirmed the overview concerning the reallocation process presented by

Mr. Blackburn and Mr. Manns - no need to reiterate the same points

·         Certified Public accounting/consulting firm

·         Tony Flinchum –Manager of the sales tax reallocation service for Dixon Hughes

·         Dixon Hughes one of the first to offer sales tax reallocation services

·         Issues have been addressed and cleared pertaining to Dixon Hughes as the County’s financial auditor performing the sales tax reallocation services by

the GAL (Government Accounting)

·         Fee is 27% of the sales tax refund identified and allocated to Stokes County

as a whole by the Department or $20,000 for the entire reallocation project

·         Maintains an extensive database

 

Manager Morris concluded that a recommendation would be presented to the Board at the October 11th meeting for the Board’s consideration.

 

GENERAL GOVERNMENT –TAX ADMINISTRATION REPORT

 

Tax Administrator Wren Carmichael presented the Tax Administration Report.

 

Tax Administrator Carmichael requested the Board’s approval to use SouthData to print and mail the Revaluation notices at an estimated cost of  $.115 to print and $.275 for one-ounce mail based on 28,000 notices.  Total estimated cost = $10,920.  Tax Administrator Carmichael noted the Revaluation notice format would be presented to the Board for their approval before the mailing.

 

Chairman McHugh entertained a motion to approve the use of SouthData for the printing and mailing of the Revaluation notices.

 

Commissioner Mabe moved to approve the use of SouthData for the printing and mailing of the Revaluation notices.        

 

Commissioner Inman seconded and the motion carried unanimously.

 

Tax Administrator Carmichael requested the following Refund for Arzell Tuttle in the amount of $105.72.

 

Chairman McHugh entertained a motion to approve the requested Refund for Arzell Tuttle in the amount of $105.72.

 

Commissioner Joe Turpin moved to approve the requested Refund for Arzell Tuttle in the amount of $105.72.  

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

 

Tax Administrator Carmichael requested the following Property Tax Release Requests for Real and Personal Property in the amount of $879.50:

 

·         Joy Hamm                         $219.76

·         Denise P Shelton                  $15.20

·         Leonard M Hairston               $39.49

·         Robert Linville                    $113.65

·         Jimmy D Bates                     $32.56

·         Ronald E Welch                  $116.53

·         Mount Pilot Investment LLC   $27.47

·         Virginia C Baker                  $158.60

·         Javan M. Chatham                $37.58

·         Lorrene Sechrist                 $118.66

 

Chairman McHugh entertained a motion to approve the submitted Property Tax Release Requests for Real and Personal Property in the amount of $879.50.

 

Commissioner Joe Turpin moved to approve the submitted Property Tax Release Requests for Real and Personal Property in the amount of $879.50.  

 

Commissioner Inman seconded and the motion carried unanimously.

 

Tax Administrator Carmichael requested the following Requests for Refund for Motor Vehicles in the amount of $134.81:

 

·         Shelly E Beck                     $9.75

·         Jamie J Cruz                       $12.83

·         Michelle D Joyce                 $20.77

·         Sherrie M Lawson               $18.52

·         Barbar K Young                  $20.03

·         Mary P Joyce                     $17.21

·         Karl L Borgen                     $25.16

·         Suzanne M Shadbue            $10.54

  

Chairman McHugh entertained a motion to approve the submitted Requests for Refund for Motor Vehicles in the amount of $134.81.

 

Commissioner Joe Turpin moved to approve the submitted Requests for Refund for Motor Vehicles in the amount of $134.81. 

 

Commissioner Mabe seconded and the motion carried unanimously.

 

Tax Administrator Carmichael noted an increase in the collection of delinquent EMS bills.

 

Tax Administrator Carmichael concluded that the County had recently acquired a piece of property due to the fact that there were no bids on the parcel. 

 

The County took the parcel for unpaid taxes.  The Commissioners’ Deed has been recorded and was filed with the Register of Deed’s Office on September 23, 2004.  Property taxes owed for the years

1991-2004 in the amount of $1737.73 along with attorney fees of $824.75.  The total amount as of 9-24-04 is $2562.48.  The county’s appraisal of the property is $9000.  Tax Administrator Carmichael noted that any bid to buy the property must be at least the amount of taxes and attorney fees owed and must be approved the Board of Commissioners.

 

GENERAL GOVERNMENT –SOLID WASTE – PROPOSED REFUSE TRUCK BIDS

 

Support Services Support Supervisor Danny Stovall submitted the following Refuse Truck Purchase Bids that were opened and read aloud on Wednesday, September 15, 2004 for the purchase of two front-loading refuse trucks:  (Mr. Stovall noted the increased in metal prices reflect the increase in the proposed bids)

 

Piedmont Peterbilt, Greensboro, North Carolina

 

2005 Peterbilt 320 chassis with a Heil refuse body

 

Cost:            $152,547.00

 

Delivery:        180 calendar days

 

Service Locations:    Chassis:        Greensboro, NC

                             Body:            Kernersville, NC

 

Carolina Environmental Systems, Kernersville, North Carolina

 

2005 Autocar WX64 chassis (Cummings ISL 310hp engine) with a Heil refuse body

 

Cost:            $154,168.00

 

Delivery:        135-150 calendar days

 

Service Locations:    Chassis: Kernersville, NC

                             Body:    Kernersville, NC

 

TranSource, Kernersville, North Carolina

 

2005 Mack MR688S chassis with a Heil refuse body

 

Cost:            $155,039.38

 

Delivery:        150 calendar days

 

Service Locations:    Chassis: Kernersville, NC

                             Body:    Kernersville, NC

 

Carolina Environmental Systems, Kernersville, North Carolina

 

2005 Autocar WX64 chassis with a Heil refuse body

 

Cost:            $158,800.00

Delivery:        16 days

Service Locations:    Chassis: Kernersville, NC

                             Body:    Kernersville, NC     

 

Carolina Environmental Systems, Kernersville, North Carolina

 

2005 Autocar WX64 chassis with a Heil refuse body

 

Cost:            $158,968.00

 

Delivery:        135-150 days

 

Service Locations:    Chassis: Kernersville, NC

                             Body:     Kernersville, NC

 

Carolina Environmental Systems, Kernersville, North Carolina

 

2004 Mack MR688S chassis with a Heil refuse body

 

Cost:            $160,600.00

 

Delivery:        21-30 days – for units currently mounted

Delivery:        60-days – for units that have to be mounted

         

Service Locations:    Chassis: Kernersville, NC

                             Body:     Kernersville, NC

         

Triad Freightliner of Greensboro, Greensboro, North Carolina

 

2005 Freightliner Condor chassis with a Heil refuse body

 

Cost:            $165,435.00

 

Delivery:        200 Calendar days

 

Service Locations:    Chassis:        Greensboro, NC

                             Body:            Kernersville, NC

 

         

Commissioner Joe Turpin moved to approve the motion to purchase two (2) 2005 Peterbilt 320 chassis with a Heil Refuse Body at a cost of $152,547 each.  

 

Commissioner Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –ADMINISTRATION/FINANCE PROPOSED REFUNDING 1996 & 1998 GENERAL OBLIGATIONS BONDS

 

Finance Director Julia Edwards presented the following concerning the Refunding of 1996 and 1998 General Obligations Bonds:

 

·         Recent meeting with Blair Bennett of Ferris, Baker Watts and County Manager

·         Savings of $170,065.50 or 3.038% for refunding 1996 bonds

·         Combination saving of $370,749.24 if both 1996 and 1998 series refunded

·         Remaining 13 years of financing would not changed

·         Savings of 3% or better must be obtained in order to refund both series

of bonds – required by Local Government Commission

·         At the time of recalculation, LGC will determine if refunding is applicable for both series of bonds (1996 & 1998)

·         Parker, Poe, Adams, & Bernstein, LLC- serves as County Bond Council

·         Public Hearing mandated before any refunding

·         Cost of issuance for the 1996 = $76,000

·         Cost of issuance for both 1996 and 1998 = $78,000

 

Finance Director Edwards requested the Board’s approve to refund the 1996 and 1998 if applicable and approve Ferris, Baker Watts, Inc to serve as the County’s Financial Advisor.

 

 

Chairman McHugh entertained a motion to approve the General Agreement Between The County of Stokes, and Ferris, Baker Watts, Inc giving the Finance Officer and the County Manager the approval to proceed with this refinancing.

 

Commissioner Inman moved to approve the motion to approve the General Agreement Between The County of Stokes, and Ferris, Baker Watts, Inc giving the Finance Officer and the County Manager the approval to proceed with this refinancing.  

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

 

 

GENERAL GOVERNMENT-REGISTER OF DEEDS-BUDGET ORDINANCE AMENDMENT #21

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #21 which is necessary to amend the General Fund and Capital Reserve to  appropriate funds for the Register of Deeds per General Statute for technology.  The appropriations are to be changed as followed:

 

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

General Fund

 

 

 

 

100.9820.960

 

Transfer to Capital Reserve

 

 

 

       $15,058.00

 

 

 

 

 

 

       $15,058.00

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Capital Reserve

 

 

 

 

201.4180.025

 

Register of Deeds

 

 

 

       $15,058.00

 

 

 

 

 

 

       $15,058.00

 

This will result in a net increase of $15,058.00 in the appropriations of the General Fund and Capital Reserve Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

 

 

General Fund

 

 

 

 

100.3991.000

 

Fund Balance Appropriated

 

 

 

        $15,058.00

 

 

 

 

 

 

$15,058.00

 

Account Number

 

REVENUES

 

Decrease

 

Increase

 

 

Capital Reserve

 

 

 

 

201.3981.000

 

Transfer from General Fund

 

 

 

        $15,058.00

 

 

 

 

 

 

$15,058.00

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #21.

         

Vice Chairman John Turpin moved to approve Budget Ordinance Amendment  #21. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –SHERIFF’S DEPARTMENT-BUDGET ORDINANCE AMENDMENT #22

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #22 which is necessary to amend the General Fund to appropriate funds from State Fines & Forfeitures to purchase evidence supplies for evidence room.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Sheriff’s Department

 

 

 

 

100.4320.260

 

Departmental Supplies

 

 

 

$2,866.00

 

 

 

 

  

 

$2,866.00

 

This will result in a net increase of $2,866.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.413

 

State Fines & Forfeitures

 

 

 

$2,866.00

 

 

 

 

 

 

$2,866.00

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #22.

 

Commissioner Joe Turpin moved to approve Budget Ordinance Amendment #22. 

 

Commissioner Mabe seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –SOCIAL SERVICES-BUDGET ORDINANCE AMENDMENT #23

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #23 which is necessary to amend the General Fund to appropriate funds for the Federal Fiscal Year 2002 for IV Incentive for the Child Support Division. The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Social Services

 

 

 

 

100.5310.261

 

IV-D Incentive Expense

 

  

 

$76,697.00

 

 

 

 

 

 

$76,697.00

 

This will result in a net increase of $76,697.00 in the appropriations of the General Fund.

To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.200

 

IV-D Incentive

 

 

 

$76,697.00

 

 

 

 

 

 

$76,697.00

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #23.

         

Vice Chairman John Turpin moved to approve Budget Ordinance Amendment #23.

 

Commissioner Mabe seconded and the motion carried unanimously.

         

Chairman McHugh requested the Finance Department in the future set a separate line item account for all incentive funding.

 

GENERAL GOVERNMENT –SOCIAL SERVICES -BUDGET ORDINANCE AMENDMENT #24

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #24, which is necessary to amend the General Fund to appropriate funds for Medicaid CAP-C and CAP-D for contracted services.  The appropriations are to be changed as followed:

 

 

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Social Services

 

 

 

 

100.5310.083

 

CAP-C and CAP-DA

 

 

 

$16,000.00

 

 

 

 

 

 

$16,000.00

 

This will result in a net increase of $16,000.00 in the appropriations of the General Fund.

To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3540.420

 

Medicaid CAP-DA

 

 

 

$16,000.00

 

 

 

 

 

 

$16,000.00

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #24.

         

Commissioner Mabe moved to approve Budget Ordinance Amendment #24.

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –GOVERNING BODY -BUDGET ORDINANCE AMENDMENT #25

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #25, which is necessary to amend the General Fund to transfer funds from contingency for the Rural Center Grant matching funds for the Danbury Water System Improvements.  The appropriations are to be changed as followed:

 

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Governing Body

 

 

 

 

100.4110.180

 

Professional Services

 

 

 

$25,000.00

100.9910.000

 

Contingency

   

 $25,000.00

 

 

 

 

 

 

 $25,000.00

 

$25,000.00

 

This will result in a net increase of $0.00 the appropriations of the General Fund.

To provide the additional revenue for the above, the following revenues will be increased.

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #25.

         

Commissioner Mabe moved to approve Budget Ordinance Amendment #25.

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT-GOVERNING BODY-AGRICULTURAL ADVISORY

BOARD – APPOINTMENTS

         

Chairman McHugh entertained a motion to approve the following nominations or submit further nominations for the Agricultural Advisory Board:

 

(Nominations were submitted at the September 13th meeting)

 

§         Manley Stovall (Snow Creek)(Chairman) – Term ends 06-30-06

§         Mark Pendleton (Peters Creek/Danbury)(Vice Chairman) Term ends 6-30-06

§         Tommy Durham (Beaver Island)(Secretary/Treasurer) Term ends 06-30-05

§         Bob Lindsay (Yadkin) Member – Term ends 06-30-04

§         Dale Hartman (Meadows/Sauratown) Member – Terms end 6-30-04

§         Grant Christian (Big Creek) Member – Term ends 6-30-06

§         Mike Joyce (Quaker Gap) Member – Term ends 6-30-05

 

 

There were no further nominations.

 

Commissioner Joe Turpin moved to the appoint the following to the Agricultural Advisory Board:

 

§         Manley Stovall (Snow Creek)(Chairman) – Term ends 06-30-06

§         Mark Pendleton (Peters Creek/Danbury)(Vice Chairman) Term ends 6-30-06

§         Tommy Durham (Beaver Island)(Secretary/Treasurer) Term ends 06-30-05

§         Bob Lindsay (Yadkin) Member – Term ends 06-30-04

§         Dale Hartman (Meadows/Sauratown) Member – Terms end 6-30-04

§         Grant Christian (Big Creek) Member – Term ends 6-30-06

§         Mike Joyce (Quaker Gap) Member – Term ends 6-30-05

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT-GOVERNING BODY/DSS – WORK FIRST PLANNING COMMITTEE – APPOINTMENTS

 

Chairman McHugh moved to nominate the following to serve on the Work First Planning Committee:

 

·         Cythnia Sevier- Stokes Schools

·         Ann Fryar – East Stokes Outreach Ministry

·         Brenda Hall – Hall Oil and Propone

·         Mike Culler – King Outreach Ministry

·         Christine Hopkins– Stokes DSS Board

·         Greg Collins – Stokes Health Board

·         Sandy McHugh- Board of Commissioners

·         Howard Mabe – Board of Commissioners

·         Jan Spencer – DSS Director

·         Mike Beasley - Centerpoint

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

There were no further nominations.

(These nominations can be considered for appointment at the October 11th meeting)

 

GENERAL GOVERNMENT-GOVERNING BODY-NORTHWESTERN REGIONAL LIBRARY – APPOINTMENT-

 

 Chairman McHugh entertained a motion to appoint Ms. Kay Richey to fill the Stokes vacancy on the Northwestern Regional Library Board.

 

Commissioner Joe Turpin moved to appoint Ms. Kay Richey to serve on the Northwestern Regional Library Board.

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT-GOVERNING BODY-RONALD WILSON REAGAN MEMORIAL BUILDING BOILER PROJECT – UPDATE

 

Public Works Director Jay Kinney presented an overview of the recommendations presented by Christopher Stroup-Consultant Engineering Services pertaining to the evaluation of the boiler located in the Ronald Wilson Reagan Memorial Building. Mr. Stroupe recommended replacing the existing cast iron boiler with a new sealed combustion, direct vent style copper fin tube boiler which would allow for direct vending  through the sidewall of the mechanical room, training be given to the County’s Maintenance

Department to be familiar with the operation and preventive maintenance requirements, and inspections performed and approved by the NC Department of Labor and local authorities.

 

Director Kinney submitted the following bids for replacement of the existing cast iron boiler with a new sealed combustion, direct vent style copper fin tube boiler for the Board’s consideration:

 

·         Hicks Waterstove                         $16,563.00

·         Frye Heating/Air Conditioning          $19,600.00

·         AC Corporation                            $28,393.00

 

Director Kinney concluded this type of boiler will allow for direct vending through the sidewall  of the mechanical room with a time period of 3 weeks for completion.  This type will utilize an 88% thermal efficient boiler with the manufacturers providing the sidewall vent kit.

 

Chairman McHugh entertained a motion to approve one of the submitted bid proposals for the installation a new sealed combustion, direct vent style copper fin tube boiler.

 

Commissioner Inman moved to approve Hicks Waterstove for the installation of the new boiler at the price of $16,563.00. 

 

Commissioner Mabe seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT-JAIL-PROPOSED INMATE HEALTH CARE PROGRAM

 

County Manager Rick Morris submitted a proposal from Stokes Reynolds Memorial Hospital to provide Interim Jail Medical for the Stokes County Jail.  County Manager Morris noted the following medical services in an interim capacity effective October 15, 2004 until such time as a definitive proposal can be submitted:

 

1.      Provide 4 hours of RN on-site coverage Monday-Friday @$30 per hour

2.      Provide on-call RN coverage when not on-site at no cost to the county

unless the RN has to go to the Jail.  If the nurse has to report to the jail,

there would be a minimum charge of one hour.

3.      Meet all statutory requirements as are currently being met

4.      Provide medication management utilizing the hospital pharmacy at a

cost savings to the County by going to a unit dose system and the benefit

of pricing which is guaranteed to be less than current pricing.

5.      The County could purchase medical supplies from the hospital at hospital

cost plus 10% markup, or opt to purchase medical supplies outside of the

contract.

6.      Continue to operate under the State approved medical plan, utilizing

Dr. Sam Newsome as the Medical Director.

7.      Provide the necessary education and testing to meet the requirements

as it pertains to infection control, TB Testing, HIV, etc.

8.      The  County would be responsible for the cost of any in patient health care

needs and outpatient needs not provided at the jail.

9.      Stokes Reynolds would submit a contract proposal at least by the end

November 2004.

10.  Current nurse and back up nurse will continue to provide services

until October 15, 2004.

11.  Liability insurance will be covered under the hospital’s liability insurance

 

 

Chairman McHugh entertained a motion to approve the proposal for interim jail coverage submitted by Stokes Reynolds Memorial Hospital.

 

Commissioner Mabe moved to approve the proposal for interim jail coverage submitted by Stokes Reynolds Memorial Hospital. 

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT-DSS-PROPOSED WORK FIRST PLAN – “ELECTING” OR “STANDARD” COUNTY

 

DSS Director Jan Spencer presented the following additional information provided by the State Consultant on being an “electing” or “standard” county for the Work First Plan:

 

          (Major considerations for an “electing” county)

·         Work First Assistance funding is capped-only certain amount allocated

·         All clients must be served

·         If allocation is spent-additional funding would be solely County dollars

·         Possibility of cutting checks instead of the State

·         Possible need for additional staff for finance

·         Possible need for additional staff in Work First Program

·         If sued by Legal Aide- no support from the State

·         Reduction in Work First Family Assistance Federal Funding

by $13.5 million- reduction in “electing” counties cap

·         Advantages include –determining own benefits levels

·         Advantages include – determining own eligibility criteria

·         Advantages include – more flexibility

·         Only 9 counties in the State “electing”-concerned about risks

 

The Board discussed the pros and cons of being an “electing” versus “standard”, mandates by the State,  County being an “electing” county, financial obligations of the County, etc.

 

Commissioner Mabe moved to approve the motion that Stokes County remain a “standard” County. 

 

Commissioner Inman seconded and the motion failed 2-3 with Chairman McHugh, Commissioner Joe Turpin and Vice Chairman John Turpin voting against the motion.

 

Chairman McHugh entertained a motion for Stokes County to be an “electing” County.

 

Vice Chairman John Turpin moved to approve the motion for Stokes County to an “electing” County. 

 

Commissioner Joe Turpin seconded and the motion carried 3-2 with Commissioner Inman and Commissioner Mabe voting against the motion.

 

 

GENERAL GOVERNMENT-EMS-LIQUIDATION OF EMS/JAIL CHARGES

 

Chairman McHugh presented the following EMS Charges for liquidation:

 

(Individuals served by EMS were incarcerated at the Stokes County Jail)

 

                Call Number                 Date of Call        Total Charges

o        0305897                  12-20-03                $529.10

o        0400174                  01-09-04                $355.47        

o        0400221                  01-12-04                $355.47

o        0400616                  02-06-04                $360.94        

o        0400639                  02-07-04                $360.94        

o        0400859                  02-20-04                $355.47

 

Chairman McHugh entertained a motion to approve the submitted EMS charges for liquidations.

 

Commissioner Joe Turpin moved to approve the submitted EMS charges for liquidations. 

 

Commissioner Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY-NWPCOG-EARLY ACTION COMPACTION -EMISSIONS UPDATE

 

Vice Chairman John Turpin reported from the recent meeting at the Northwest Piedmont Council of Government that the NWPCOG and EPA worked out a proposal to help counties trying to attain the guidelines concerning local emissions.  A third party environmental group has also gotten involved to try to overturn the guidelines, possibly suing to prevent the agreement.

 

GENERAL GOVERNMENT – GOVERNING BODY-HEALTH DIRECTOR

 

Commissioner Inman requested information concerning the status of a new Health Director. 

 

Chairman McHugh noted that the Health Board would be sending a recommendation to the Board of Commissioners.

 

GENERAL GOVERNMENT – GOVERNING BODY-NEW BUSINESS IN KING

 

Commissioner Joe Turpin noted a new mill shop business in part of the old Nomus Building in King.  The new shop can produced one piece molded wooden arch casting for windows and doors-computerized operation.

 

 

 

There being no further business to come before the Board, Commissioner Inman moved to adjourn the meeting. 

 

Commissioner Mabe seconded and the motion carried unanimously.

 

_________________________                                  _____________________________

Darlene Bullins                                                             Sandy McHugh

Clerk to the Board                                                              Chairman