STATE OF NORTH CAROLINA                             )                    OFFICE OF THE COMMISSIONERS

                                                                        )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                          )                    DANBURY, NORTH CAROLINA

                                                                        )                    SEPTEMBER 13, 2004

 

 
 

 

 

 

 

 

 

 

 


The Board of Commissioners of the County of Stokes, State of North Carolina, met in regular session in the Council Chambers of the Ronald Wilson Reagan Memorial Building (Administrative Building), located in Danbury, North Carolina, on Monday, September 13, 2004, at 7:00 pm with the following members present:

 

                                    Chairman Sandy McHugh

                                    Vice-Chairman John Turpin

                                    Commissioner Howard Mabe

                                    Commissioner Leon Inman

                                    Commissioner Joe Turpin

 

                                    County Manager Richard Morris

                                    County Attorney Jonathan Jordan

                                    Darlene Bullins, Clerk to the Board

 

                                               

Chairman McHugh called the meeting to order.

           

County Manager Rick Morris delivered the invocation.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

Chairman McHugh opened the meeting by inviting the citizens in attendance to join the Board with the Pledge of Allegiance.

 

GENERAL GOVERNMENT –GOVERNING BODY-APPROVAL OF MINUTES

 

Chairman McHugh entertained a motion to approve or amend the minutes of the August 23rd meeting.

           

Vice Chairman John Turpin moved to approve the minutes of the August 23rd meeting.   

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

 

PUBLIC COMMENTS

 

The following members from the Walnut Cove Extension Club spoke to the Board during  public comments:

 

Bonnie Tuttle

Walnut Cove, NC  27052

Re:  Trash

 

Ms. Tuttle expressed concerns from the Walnut Cove Extension Club about the appearance of Stokes County relating to trash on the highway and trash within the communities. Ms. Tuttle expressed concerns with the unattractive scenery pertaining to promoting

tourism in the County.

 

Sylvia Watts

Walnut Cove, NC  27052

Re:  Trash

 

Ms. Watts presented pictures for the Board’s review of trash areas located in the County.

Ms. Watts expressed concerns about the court system pertaining to punishing offenders not being strict enough.

 

Lori Hedgecock

Walnut Cove, NC  27052

Re:  Trash

 

Ms. Hedgecock expressed concerns over the County’s appearance.  Ms. Hedgecock requested guidance from the Board concerning what can citizens do as volunteers to help make Stokes County a cleaner place.

 

Chairman McHugh noted the following:

 

if someone is littering trash on the highway-report the incident

 

 

GENERAL GOVERNMENT – WALNUT COVE LIBRARY – PROPOSED EXPANSION PROJECT

 

Walnut Cove Librarian Betty Smith updated the Board concerning the proposed expansion to the Walnut Cove Library: (Ms. Smith presented the County Manager with a copy of the Walnut Cove Public Library Capital Campaign for the Board’s review)           Ms. Smith noted the following:

 

o        History of the Walnut Cove Library

o        Hiring of Robert Alley to perform feasibility study

o        Need for space for computers, programs, meeting space, small kitchen, etc.

o        May 4, 2004- Library Board approved Capital Campaign of $500,000

o        Former citizen promised a challenge gift of $100,000 contingent

upon reaching the first $400,000 and commitments must include

appropriate amounts from the Town of Walnut Cove and Stokes

County

o        Requested the Challenge from the Town of Walnut Cove

o        Over $60,000 currently raised for the proposed expansion

o        October 2, 2004- Official Kick Off Day- Fun in the Park

o        Building committee previously met with County Manager

o        Contracted with a fund raiser for 4 months

o        4, 045 card carrying members of the Walnut Cove Library

o        Property owned by the Town of Walnut Cove

o        Adequate land for expansion

 

Ms. Smith concluded with a request for the Board to review the submitted report and keep the Walnut Cove Library expansion in mind concerning the $100,000 Challenge Gift.

 

GENERAL GOVERNMENT – JAIL –PROPOSED INMATE HEALTH CARE PROGRAM

 

Jail Captain Craig Carico presented information concerning an alternative concept for jail inmate health care which includes medical care for prisoners arrested by the Sheriff’s Department.  Captain Carico presented the following overview:

 

§         County’s obligation – NC General Statute 153(A)-225

NC Dept. Health/Human Services Rules/Regulations

10A NCAC 14J .1001-Requirement for adequate health

care for inmates

 

§         Jail experiencing excessive inmate medical charges during the

past two to three years

§         Difficult to control medical cost

§         Resignation of current jail nurse effective 10-01-04

§         Three bids were sent to medical providers

§         Two responses from medical providers

(1)    Southeastern Service Inc. – Myrtle Beach, SC

(2)    Southern Health Partners – Chattanooga, TN

§         Southeastern Service provided best proposal

§         Southeastern Service Proposal being considered by Jail

§         Southeastern services 8 facilities in SC

§         Southeastern services 2 facilities in GA

§         Southeastern services 1 facilities in NC – Yadkin County

§         Southeastern cost 10/01/04 to 6/30/05 = $56,972.15 with

cost pool cap of $7,500 for offsite medical care

§         Southeastern cost 07/01/05 to 6/30/06 = $77,672.07 with

cost pool cap of $10,000 for offsite medical care

§         Southeastern cost 07/01/06 to 6/30/07 = $80,002.20 with

cost pool cap of $10,000 for offsite medical care

§         2002/2003 fiscal year jail health care cost including

related salaries exceeded $131,000

§         2003/2004 fiscal year jail health care cost including

related salaries exceeded $250,000

§         Southeastern provides Medical Management Program

o        Medical Director allocated (2) hours per week

o        Health Services Administrator (20) hours per week

o        Health Services Administrator also on call 24/7

o        Certification of insurance for worker’s compensation,

medical liability, general liability ($2 million per occurrence)

with a cap of $5 million

o        Provide all pharmaceuticals that are included in their formulary

o        Stokes County will continue to maintain the current co-pay program

o        Additional cost to Southeastern’s proposal- Stokes County

will be responsible for –

·         Any amount exceeding cost pool cap

·         50% of the cost of HIV/Aids Medication per day/per occurrence

·         Non-consumable medical equip. – possibly a steel medicine cabinet

·         Serum for hepatitis vaccine and TB Test for jail staff

·         Initial payment of $3,165.12 upon signing of contract

·         $1.36 per day for each inmate exceeding total count of 65

·         All Ambulance services

§         Southeastern will provide Bloodborne Pathogens training for jail staff each year

§         CEO of Southeastern – former Jail Administrator

 

 

The Board discussed the offsite charges, pharmaceuticals charges, other proposals, comments from other facilities using Southeastern and Dr. Sam Newsome, proposed 3-year contract, cost of previous years charges, and the direction the County needs to seek for future inmate health care.

 

Commissioner Inman requested a comparison of the two submitted proposals.

 

The Board unanimously agreed to review the submitted proposals for further discussion at the September 27th meeting.

 

GENERAL GOVERNMENT –SOIL/WATER –NC BIG SWEEP-PROPOSED RESOLUTION

 

Soil Conservationist Tech. Sarah Jo Durham presented information concerning NC Big Sweep scheduled for October 2, 2004.   Ms. Durham noted that there was 23, 560 lbs of trash picked up in 2002 by 792 volunteers and 23,000 lbs of trash picked up in 2003 by 588 volunteers.  Ms. Durham requested the Board’s approval for the NC

Big Sweep Resolution.

 

A RESOLUTION OF BOARD OF COMMISSIONERS

OF STOKES COUNTY

DECLARING OCTOBER 2, 2004 AS

STOKES COUNTY NORTH CAROLINA BIG SWEEP 2004 DAY

 

WHEREAS,  water is basic and essential need for all life, and;

 

WHEREAS,  Stokes County is rich in natural resources and beauty, and;

 

WHEREAS, trash fouls our waterways as well as our landscapes, and;

 

WHEREAS, every citizen should contribute to keeping our environment clean and healthy by working together to preserve clean water and the natural beauty of our surroundings, and;

 

WHEREAS, N.C. Big Sweep is a statewide community effort to retrieve trash from North Carolina’s waterways and landscapes.

 

NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the County of Stokes, do hereby declare October 2, 2004 as STOKES COUNTY BIG SWEEP 2004 DAY, and does further hereby urge every citizen to do his or her part to restore the beauty and function of our streams by volunteering to participate in the N.C. BIG SWEEP event.

 

Adopted this 13th day of September 2004.

 

 

                                                                             ­­­­­­­­­­­­­­­­­­­­­­­­­__________________________________

                                                                            Sandy McHugh, Chairman

 

ATTEST:

 

__________________________

Clerk of the Board

 

 

Chairman McHugh entertained a motion to approve the Resolution of the Board of Commissioners of Stokes County Declaring October 2, 2004 as Stokes County, North Carolina “Big Sweep 2004 Day”.

 

Commissioner Mabe moved to approve the Resolution of the Board of Commissioners of Stokes County Declaring October 2, 2004 as Stokes County, North Carolina “Big Sweep 2004 Day”. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –GIS/MAPPING-PROPOSED TRADE IN FOR HP750C PLOTTER

 

GIS/Mapping Administrator Jake Oakley requested the approval of the Board to allow a trade in of the existing HP 750C Plotter for the purchase of a new HP Design Jet 5500 PS Plotter 42 inch (approved in the 2004/05 budget).  The cost of the Plotter is $11,395.00 with a trade in allowance of $2,500 (final cost $8,895.00).  The rebate for the trade in allowance is effective until 10-15-2004.  Administrator Oakley concluded that the City of King had requested a possible donation of the Plotter to the city or a possible offer of $1,000.

 

Chairman McHugh entertained a motion to declare the HP 750C Plotter as surplus property to be used as a trade in allowance.

 

Vice Chairman John Turpin moved to approve the motion to declare the HP 750C Plotter as surplus property to be used as a trade in allowance. 

 

Commissioner Mabe seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –ADMINISTRATION-RONALD W. REAGAN MEMORIAL BUILDING-BOILER PROJECT

 

County Manager Rick Morris presented an overview of the previous and current problems that the County has encountered from the heating system in the Ronald W. Reagan Memorial Building.  Manager Morris suggested that after reviewing the information from Public Works Director Jay Kinney, the Board consider hiring the consultant who provided

the mechanical recommendation concerning the air conditioning in the Government Center Building (courthouse). 

 

            Public Works Director Kinney presented recommendations from Hicks Waterstoves:

 

Ø       RBI 900 Dominator Outdoor Gas Boiler  = $19,400

Ø       RBI 900 Dominator Indoor Gas Boiler = $16,563

Ø       Peerless LC-06 Cast Iron Direct Fired Indoor Gas Boiler = $22,147

 

Director Kinney noted that the previous consultant had agreed to provide a review of current equipment, possible use of current equipment, and a recommendation with a cost of $70 an hour (not to exceed $500).

 

Chairman McHugh entertained a motion to hire the previous consultant to provide the County with a recommendation concerning the current heating system in the Ronald W. Reagan Memorial Building.

 

Commissioner Joe Turpin moved to approve the motion to hire a consultant (not to exceed $500) in reference to the heating system in the Ronald Reagan Building.

 

Commissioner Inman seconded and the motion carried unanimously.

 

Vice Chairman John Turpin requested that more than one quote be provided to the Board for any recommendation made concerning the heating system.

 

GENERAL GOVERNMENT –SAURATOWN VOLUNTEER FIRE DEPARTMENT – REQUEST FOR ADVANCEMENT OF FUNDS

 

Finance Director Julia Edwards presented a request from Sauratown Vol. Fire Department for an advancement of appropriations in the amount of $71,140.87.  (total appropriation for fiscal year 2004/05 = $157,144)  Director Edwards noted that the County reimburses fire funds based on the collections for the month and disburses those

funds on the 15th of the following month.  Sauratown has received $5,886.41 for the month of July and will be receiving $30,429.04 for the month of August thus reducing the original request to $40,711.83.

 

Director Edwards noted the advancement for Sauratown will be used for note payments due September 25, 2004.

 

Chairman McHugh requested Sauratown to try to rearrange debt obligations as not to fall in the early months of the fiscal year as not to set a precedent.

 

Chairman McHugh entertained a motion to approve the advancement of Funds for Sauratown Volunteer Fire Department.

 

Commissioner Inman moved to approve the advancement of Funds for Sauratown Volunteer Fire Department. 

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –ADMINISTRATION-PROPOSED VENDING CONTRACT

 

Support Services Supervisor Danny Stovall provided the Board with a handout concerning the recent RFP for vending services for County Facilities.

 

            The following RFP’s were mailed:

 

            Alison Vending

            PKS Distributors

            Snack-A- Rama

            Gary Joyce

            Division of Services for the Blind

 

            Mr. Stovall noted that Alison Vending was the only responsive bidder.

 

            Mr. Stovall noted the following concerning the proposal from Alison Vending:

 

·         Will provide vending services for Administration, Jail, Health,

911 Communications, DSS, Government Center (Upper Level

current snack area), Community Services, Day Reporting, and

 Landfill (each area will have designated equipment)

·         Alison also offers catering services at reduced rates

·         Coffee and water service available upon request

·         Alison agrees to pay a 10% Commission to Stokes County

on net vending sales of snack and drink products.  No

percentage will be paid on cold food machine

·         Favorable remarks received from references

·         Prices for items to set by the County

·         Will be responsible for filling of all machines

·         Will provide both Pepsi and Coke products

·         Proposed 3 year contract

·         60 day Termination clause in contract

 

The Board unanimously agreed that the County Administration set reasonable prices for vending items.  County Manager Morris noted a list of prices would be provided to the Board for their review.

 

Chairman McHugh entertained a motion to approve the contract with Alison Vending for vending services for Stokes County.

 

Commissioner Inman moved to approve the motion to approve the contract with Alison Vending for vending services for Stokes County. 

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT-SHERIFF’S DEPARTMENT-BUDGET ORDINANCE AMENDMENT #12

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #12 which is necessary to amend the General Fund to appropriate funds from Federal Fines & Forfeitures to purchase two Kenwood 25 watt 8 Channel UHF Mobile Radios.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Sheriff’s Department

 

 

 

 

100.4310.511

 

Equipment Non Capitalized

 

 

 

       $890.00

 

 

 

 

 

 

       $890.00

 

This will result in a net increase of $890.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.410

 

Federal Fines & Forfeitures

 

 

 

        $890.00

 

 

 

 

 

 

$890.00

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #12.

           

Commissioner Mabe moved to approve Budget Ordinance Amendment  #12. 

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –SHERIFF’S DEPARTMENT-BUDGET ORDINANCE AMENDMENT #13

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #13 which is necessary to amend the General Fund to appropriate OBJ Grant Funds and State Fines & Forfeitures for part time salaries in the Sheriff’s Department.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Sheriff’s Department

 

 

 

 

100.4310.021

 

Salaries & Wages-Part Time

 

 

 

$11,000.00

 

 

 

 

  

 

$11,000.00

 

This will result in a net increase of $11,000.00 in the appropriations of the Grant Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.413

 

State Fines & Forfeitures

 

 

 

$1,000.00

100.3301.416

 

OBJ Grant

 

 

 

$10,000.00

 

 

 

 

 

 

$11,000.00

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #13.

           

Vice Chairman John Turpin moved to approve Budget Ordinance Amendment #13. 

 

Commissioner Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –ENVIRONMENTAL HEALTH-BUDGET ORDINANCE AMENDMENT #14

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #14 which is necessary to amend the General Fund to appropriate additional funds for Environmental Health and Childhood Lead Prevention Funds. The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Environmental Health

 

 

 

 

100.5192.230

 

Medical Supplies

 

  

 

$400.00

100.5192.261

 

Office Supplies

 

 

 

$300.00

 

 

 

 

 

 

$700.00

 

This will result in a net increase of $700.00 in the appropriations of the General Fund.

To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.246

 

Environmental Health

 

 

 

$500.00

100.3301.251

 

Childhood Lead Prevention

 

  

 

$200.00

 

 

 

 

 

 

$700.00

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #14.

           

Commissioner Joe Turpin moved to approve Budget Ordinance Amendment #14.

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –JAIL -BUDGET ORDINANCE AMENDMENT #15

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #15, which is necessary to amend the General Fund to correct Budget of Maintenance/Repairs Buildings and Maintenance/Repairs Equipment.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Jail

 

 

 

 

100.4320.352

 

Maint. & Repairs Buildings

 

 

 

$5,400.00

100.4320.350

 

Maint. & Repairs Equipment

 

     $5,400.00

 

 

 

 

 

 

     $5,400.00

 

$5,400.00

 

This will result in a net increase of $00.00 in the appropriations of the General Fund.

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #15.

           

Commissioner Joe Turpin moved to approve Budget Ordinance Amendment #15.

 

Commissioner Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –EMERGENCY MANAGEMENT - BUDGET ORDINANCE AMENDMENT #16

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #16 which is necessary to amend the Grant Fund to appropriate remaining Home Land Security Grant Part I and Part II.  These appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Emergency Management

 

 

 

 

200.4330.310

 

Travel

 

  

 

$2,513.00

203.4330.311

 

Training

 

 

 

$7,548.00

203.4330.510

 

Equipment

 

 

 

$61,286.00

203.4330.511

 

Equipment-Non Capitalized

 

 

 

$72,756.00

 

 

 

 

 

 

$144,103.00

 

This will result in a net increase of $144,103.00 in the appropriations of the Grant Fund.

To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

203.3301.257

 

Home Land Security

 

  

 

$144,103.00

 

 

 

 

 

 

$144,103.00

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #16.

           

Commissioner Inman moved to approve Budget Ordinance Amendment #16.

 

Commissioner Mabe seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT-JAIL-BUDGET ORDINANCE AMENDMENT #17

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #17 which is necessary to amend the General Fund to appropriate Federal Inmate Reimbursement to purchase Sally Port Door.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Jail

 

 

 

 

100.4320.510

 

Equipment

 

 

 

       $6,662.00

 

 

 

 

 

 

       $6,662.00

 

This will result in a net increase of $6,662.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.410

 

Federal Inmate Reimbursement

 

 

 

        $6,662.00

 

 

 

 

 

 

$6,662.00

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #17.

           

Commissioner Inman moved to approve Budget Ordinance Amendment  #17. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT-PUBLIC BUILDINGS-BUDGET ORDINANCE AMENDMENT #18

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #18 which is necessary to amend the General Fund to re-appropriate funds to purchase a motor for truck to be used by Public Buildings.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Public Buildings

 

 

 

 

100.4190.351

 

Maint & Repairs -Auto

 

 

 

       $1,500.00

 

 

 

 

 

 

       $1,500.00

 

This will result in a net increase of $1,500.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3991.000

 

Fund Balance Appropriated

 

 

 

        $1,500.00

 

 

 

 

 

 

$1,500.00

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #18.

           

Commissioner Mabe moved to approve Budget Ordinance Amendment  #18. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT-SOCIAL SERVICES DEPARTMENT-BUDGET ORDINANCE AMENDMENT #19

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #19 which is necessary to amend the General Fund to re-appropriate funds for the IV-D Incentive Settlement.  These funds must be spent by September 30, 2004 per Federal guidelines.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Social Services

 

 

 

 

100.5310.261

 

IV-D Incentive Expense

 

 

 

  $25,373.00

 

 

 

 

 

 

  $25,373.00

 

This will result in a net increase of $25,373.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3991.000

 

Fund Balance Appropriated

 

 

 

   $25,373.00

 

 

 

 

 

 

$25,373.00

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #19.

           

Commissioner Mabe moved to approve Budget Ordinance Amendment  #19. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT-EMERGENCY MANAGEMENT-BUDGET ORDINANCE AMENDMENT #20

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #20 which is necessary to amend the General Fund to appropriate Emergency Management Grant Funds to purchase a computer, TV, and projector screen by September 30, 2004. The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Emergency Management

 

 

 

 

100.4330.511

 

Equipment Non Capitalized

 

 

 

    $2,000.00

 

 

 

 

 

 

    $2,000.00

 

This will result in a net increase of $2,000.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.262

 

Emergency Management

 

 

 

        $2,000.00

 

 

 

 

 

 

$2,000.00

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #20.

           

Commissioner Inman moved to approve Budget Ordinance Amendment  #20. 

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT-GOVERNING BODY-AGRICULTURAL ADVISORY

BOARD – APPOINTMENTS

 

Chairman McHugh presented the Board with the following Agricultural Advisory Board appointments:

 

§         Manley Stovall (Snow Creek)(Chairman) – Term ends 06-30-06

§         Mark Pendleton (Peters Creek/Danbury)(Vice Chairman) Term ends 6-30-06

§         Tommy Durham (Beaver Island)(Secretary/Treasurer) Term ends 06-30-05

§         Bob Lindsay (Yadkin) Member – Term ends 06-30-04

§         Dale Hartman (Meadows/Sauratown) Member – Terms ends 06-30-04

§         Grant Christian (Big Creek) Member – Term ends 6-30-06

§         Mike Joyce (Quaker Gap) Member – Term ends 6-30-05

           

Chairman McHugh entertained a motion to nominate the submitted recommendations from the Agricultural Advisory Board or submit any other individual who meets the Advisory Board’s By-Laws. 

 

Commissioner Mabe moved to nominate the following:

 

§         Manley Stovall (Snow Creek)(Chairman) – Term ends 06-30-06

§         Mark Pendleton (Peters Creek/Danbury)(Vice Chairman) Term ends 6-30-06

§         Tommy Durham (Beaver Island)(Secretary/Treasurer) Term ends 06-30-05

§         Bob Lindsay (Yadkin) Member – Term ends 06-30-04

§         Dale Hartman (Meadows/Sauratown) Member – Terms end 6-30-04

§         Grant Christian (Big Creek) Member – Term ends 6-30-06

§         Mike Joyce (Quaker Gap) Member – Term ends 6-30-05

 

Commissioner Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT-GOVERNING BODY/DSS – WORK FIRST PLANNING COMMITTEE – APPOINTMENTS

 

Chairman McHugh presented the following information concerning the suggestive Representatives (but not limited to) for the Work First Planning Committee:

v      The County Board of Social Services

v      The Board of Area Mental Health Authority

v      The Local Public Health Board

v      The Local School System

v      The Business Community

v      The Board of County Commissioners

v      Community Based Organizations that are representatives of the population served

In addition, it is highly recommended to include

v      Local Community Transportation System

v      Faith Based Organizations

v      Recipients of Work First and other types of Assistance and Services

v      Child welfare staff

 

DSS Director Jan Spencer presented the following list of nominations:

 

            Have agreed to serve:

·         Cythnia Sevier- Stokes Schools

·         Barbara Watkins – YVEDDI Transportation

·         Ann Fryar – East Stokes Outreach Ministry

·         James Dalton – JD Cruises and Tours

·         Brenda Hall – Hall Oil and Propone

·         Susie Grabs – King Outreach Ministry

·         Eugene Lyons – Stokes DSS Board

·         Greg Collins – Stokes Health Board

·         Sandy McHugh- Board of Commissioners

·         Howard Mabe – Board of Commissioners

·         Jan Spencer – DSS Director

·         Kristy Preston – Stokes DSS SW Supervisor

·         Stacey Elmes – Stokes DSS SW Supervisor

 

Have not been contacted yet:

·         Lisa Belcher – Work First Recipient

·         Debra Woods – Work First Recipient

·         Ron Morton – Centerpoint to furnish a contact

 

Chairman McHugh entertained a motion to nominate any or all individuals who had agreed to serve or any other individual not listed to this committee.

 

The Board agreed to hold all nominations until the September 27th meeting at which time DSS Director Spencer will provide nominations from Work First Recipients and Ron Morton-Centerpoint.

 

GENERAL GOVERNMENT-GOVERNING BODY-NORTHWESTERN REGIONAL LIBRARY – APPOINTMENT

 

Chairman McHugh presented a request from Malcolm Roberts, Chair-Danbury Public Library Board of Directors, to appointment Ms. Kay Richey to fill the Stokes vacancy on the Northwestern Regional Library Board.

 

Chairman McHugh entertained a motion to nominate Ms. Kay Richey or anyone else to serve on the Northwestern Regional Library Board.

 

Commissioner Leon Inman moved to nominate Ms. Kay Richey to serve on the Northwestern Regional Library Board.  There were no other nominations. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – KING CLINIC –UPDATE

 

County Manager Rick Morris presented the following additional information concerning the King Clinic - mold issue in the building.

 

q       Total expenses incurred to date = $2857

q       ProClean estimate = $4291

q       Asphalt and sealing estimate = $2850

q       Re-testing = $700

q       Letter received from DSS Board –interest in providing DSS

Services in the King Building in the future

 

County Manager Morris submitted to the Board the requested Rural Center Building Reuse and Restoration Grant totaling $35,000 with a 50% match.

 

Chairman McHugh entertained a motion to proceed with the Rural Center Building Reuse and Restoration Grant.

 

Commissioner Joe Turpin moved to approve the motion to proceed with the Rural Center Building Reuse and Restoration Grant for the King Clinic. 

 

Commissioner Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – SOCIAL SERVICES – TRANSPORTATION

CONTRACTS – UPDATE

 

County Manager Rick Morris updated the Board concerning the DSS Transportation Contracts with JD Cruises and YVEDDI.  The contract rate of $1.07 approved for JD Cruises and YVEDDI has also been approved for DSS Services by the DSS Board.

 

GENERAL GOVERNMENT – ADMINISTRATION – SALE OF FILL DIRT FOR SEVEN ISLAND BRIDGE CONSTRUCTION

 

County Manager Rick Morris requested the Board’s approval for the sale of fill dirt to Allegheny Construction at a price of $.75 per yard.  Manager Morris noted that if the available fill dirt that had previously been discussed is not enough, there could be later negotiations for possible grading of the proposed garage site in exchange for  available dirt.

 

Chairman McHugh entertained a motion approve the motion to sell fill dirt at a price of $.75 per yard.

 

Commissioner Joe Turpin moved to approve the $.75 rate per yard for the sale of County soil. 

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNMENT CENTER – AVAILABLE SPACE

EMS/FIRE MARSHAL

 

County Manager Rick Morris presented the requested information and handout pertaining to available space for County facilities.

 

Manager Morris noted the following concerning the current space:

 

o        Noted available space in and around County facilities

o        Objective view of requested space (Elections, Courtrooms, etc)

o        Input received from architect

o        Received cost estimated – 3rd floor - $20 per foot

o        Propose move of EMS/Fire/E911 Communications/EOC – 3rd Floor

o        Propose move of Elections to current EMS location

o        Propose move of Public Works to current E911 Communications Building

o        Propose YMCA – establish a satellite at old Paces Building

o        Cost of moving E911 Communications has not been estimated

 

Chairman McHugh entertained a motion to direct the County Manager to proceed with obtaining cost estimates for the total cost for the submitted moves.

 

Commissioner Inman moved to approve the motion to direct the County Manager to proceed with obtaining cost estimates for the total cost for the submitted moves.


Chairman McHugh seconded and the motion carried (3-2) with Vice Chairman John Turpin and Commissioner Joe Turpin voting against the motion.

 

GENERAL GOVERNMENT- GOVERNING BODY – PROPOSED RESOLUTION

IN SUPPORT OF THE ADVANCEMENT OF ROADWAY PROJECTS IN THE INTERSTATE 74 CORRIDOR IN THE STATE OF NORTH CAROLINA

 

County Manager Rick Morris presented the proposed Resolution in Support of the Advancement of Roadway Projects in the Interstate 74 Corridor in the State of North Carolina:

 

RESOLUTION IN SUPPORT OF THE ADVANCEMENT OF

ROADWAY PROJECTS IN THE INTERSTATE 74 CORRIDOR IN THE STATE OF NORTH CAROLINA

 

WHEREAS, the State of North Carolina is recognized as the sixth fastest growing state in the nation and the third fastest growing state east of the Mississippi River; and

 

WHEREAS, the approved routing of Interstate 74 which enables greater access to rural areas of the state is an integral part of the highway system for the State of North Carolina; and

 

WHEREAS, economic development, tourism, and job creation will benefit through the construction of Interstate 74 that serves the citizens and visitors of North Carolina; and

 

WHEREAS, the construction of Transportation Improvement Program projects U-2579 (Forsyth County) and R-2606 (Randolph County) are vitally important for completion of the North Carolina segment of I-74; and

 

WHEREAS, this Resolution is an instrument to express the unified support of communities along the Interstate 74 corridor for advancement of construction and completion of this project within the State of North Carolina; and

 

NOW THEREFORE, BE IT RESOLVED that Stokes County through the adoption of this Resolution supports the advancement of projects U-2579 and R-2606 into the current 2004-2010 Transportation Improvement Program for construction.

 

Adoption on this 13th day of September 2004.

 

                                                            __________________________________

                                                            Chairman Sandy McHugh

 

ATTEST:

 

 

_____________________________

Darlene Bullins, Clerk to the Board

 

 

County Manager Morris noted that the Surry County Manager Macon Sammons and Executive Director Brent McKinney-Piedmont Authority for Regional Transportation had  presented the proposed Resolution during a recent meeting.  The Board’s support would help to advance two projects, which are critical to the completion of Interstate 74 through NC.   This Resolution would also support requesting additional funding for the advancement of  projects U-2579 and R-2606 into the current 2004-2010 Transportation Improvement Program for construction.

 

Chairman McHugh entertained a motion to approve the Resolution in Support of the Advancement of Roadway Projects in the Interstate 74 Corridor in the State of North Carolina.

 

Commissioner Joe Turpin moved to approve the Resolution in Support of the Advancement of Roadway Projects in the Interstate 74 Corridor in the State of North Carolina.

 

Commissioner Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – STOKES STOMP

 

Chairman McHugh announced the Stokes Stomp – September 18-19, 2004.

 

CLOSED SESSION

 

Chairman McHugh moved to consider the initial employment or appointment of an individual to any office or position, other than a vacancy in the Board of County Commissioners or any other public body, or to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the Board of Commissioners or of some other public body pursuant to G.S.143-318.11(6).

 

Vice Chairman John Turpin seconded and the motion carried (4-1) with Commissioner Joe Turpin voting against the motion.

 

The Board returned to the regular meeting of September 13th.

 

There being no further business to come before the Board, Commissioner Joe Turpin moved to adjourn the meeting.  Commissioner Inman seconded and the motion carried unanimously.

 

 

_________________________                                  _____________________________

Darlene Bullins                                                              Sandy McHugh

Clerk to the Board                                                         Chairman