STATE OF NORTH CAROLINA                 )                    OFFICE OF THE COMMISSIONERS

                                                            )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                              )                    DANBURY, NORTH CAROLINA

                                                            )                    AUGUST 23, 2004

 

 
 

 

 

 

 

 

 

 


The Board of Commissioners of the County of Stokes, State of North Carolina, met in regular session in the Council Chambers of the Ronald Wilson Reagan Memorial Building (Administrative Building), located in Danbury, North Carolina, on Monday, August 23, 2004, at 7:00 pm with the following members present:

 

                                    Chairman Sandy McHugh

                                    Vice-Chairman John Turpin

                                    Commissioner Howard Mabe

                                    Commissioner Leon Inman

                                    Commissioner Joe Turpin

 

                                    County Manager Richard Morris

                                    County Attorney Jonathan Jordan

                                    Darlene Bullins, Clerk to the Board

 

                                               

Chairman McHugh called the meeting to order.

           

Commissioner Inman delivered the invocation.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

Chairman McHugh opened the meeting by inviting the citizens in attendance to join the Board with the Pledge of Allegiance.

 

GENERAL GOVERNMENT –GOVERNING BODY-APPROVAL OF MINUTES

 

Chairman McHugh entertained a motion to approve or amend the minutes of the August 9th and August 10th meetings.

           

Commissioner Inman moved to approve the minutes of the August 9th and the August 10th meetings.   

 

Commissioner Mabe seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

 

There were no public comments.

 

GENERAL GOVERNMENT – TAX ADMINISTRATION REPORT

 

Tax Administrator Wren Carmichael presented the Tax Administration Report.

           

Tax Administrator Carmichael requested the following Release of Utilities billed in error for 2004 in the amount of $2,485,272.48:

 

Alltel Carolina Inc.

 $       75,113.05

MCI Worldcom Net

 $        5.76

American Charters

 $        1,080.03

NC Electric Member

 $     849.95

Bellsouth Telephone

 $           161.59

Norfolk Southern

 $49,914.66

Carolina American Tours

 $             20.57

Piedmont & Atlantic RR

 $  6,324.90

Central Telephone Company     

 $       71,885.87

Piedmont Natural Gas Co

 $  1,190.55

Duke Power Company

 $  2,178,303.93

Southern Coach

 $      23.12

Energy United EMC

 $       61,081.89

Sprint Communications

 $  7,495.26

Greyhound Lines

 $           117.54

Surry Yadkin

 $31,541.86

Holiday Tours

 $           161.95

 

 

 

 

 

 

 

                           

Total = $2,485,272.48

 

           

 

Tax Administrator Carmichael noted the Utility Companies are billed in early September of every year based upon information received by the NC Department of Revenue.  The bills were erroneously carried forward from last year’s tax bills and would need to be released in order to re-bill the Utility Companies after September 1, 2004 for the

correct amount.

 

Chairman McHugh entertained a motion to approve the Release of the Utility Companies until September 2004.

 

Commissioner Joe Turpin moved to release the Utility Companies tax bills that were billed in error for 2004 until September 2004. 

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

 

Tax Administrator Carmichael requested the following Property Tax Release Requests for Real and Personal Property totaling $1,834.71:

 

·         Barbara Brewster                                   $66.53

·         Billy Joe & Helen Brown                           $25.68

·         Graylean & Sandra Dobson                      $33.66

·         James Gray Frady                                 $102.88

·         Patty Mabe Fulks                                  $129.50

·         J. B. Greer                                             $24.02

·         Lottie G. Hickman                                   $60.84

·         Joan Shell Hoilman                               $133.39

·         Janice Marie Hylton                               $341.70

·         David Wayne Jones                                 $52.07

·         Stephen W. & Charlene A Ketchie            $28.11

·         Ann P. & Robert W. Martin                    $132.18

·         Arnold F and Frances Morton                   $45.22

·         Jason Lee Ring                                    $170.50

·         Kenneth D. & Faye Y. Sands                    $26.32

·         Ruby G. Smith                                      $163.81

·         United Auto Center Inc                          $200.03

·         William R. Williams                                 $24.87

·         Rickie Wood DBA Man Made Stone $73.40

 

Chairman McHugh entertained a motion to approve the submitted Property Tax Release Requests for Real and Personal Property totaling $1,834.71.

 

Vice Chairman John Turpin moved to approve the submitted Property Tax Release Requests for Real and Personal Property totaling $1,834.71.  

 

Commissioner Inman seconded and the motion carried unanimously.

 

Tax Administrator Carmichael requested the following Refunds for Motor Vehicles in the amount of $112.56:

 

o        Mark Allen Hole                                      $8.04

o        Jason T. Britt                                       $23.11

o        Luther H. Manuel, Jr.                            $10.25

o        James C. Ray                                       $34.10

o        Randall D. Tilley                                   $11.49

o        Lucius L. Johnson, Jr.                            $25.57

 

Chairman McHugh entertained a motion to approve the submitted Refunds for Motor Vehicles in the amount of $112.56.

 

Vice Chairman John Turpin moved to approve the submitted Refunds for Motor Vehicles in the amount of $112.56. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

Tax Administrator Carmichael presented the following Property Tax Release Requests for Motor Vehicles in the amount of $132.62:

 

            Charles W. Flippin                                                       

Amount requested to be released:           $53.60 ($8,000 in value)

            Reason: This is a tax bill for a 2004 Mercury Sable valued at $17,500. 

            Mr. Flippin called this office to appeal the value of $17,500 based on his

            Bill of sale for $9,500 and mileage of 14,630.   The motor vehicle appraiser

            adjusted the value down to $13,025 based upon the Kelly Blue Book of $13,350

            and the NADA value of $13,025.  The year of this vehicle was also incorrect.

            It is a 2003 model not a 2004.  Mr. Flippin is not satisfied with our value of

$13,025 and would like to appeal it to the Board of Commissioners.   Mr. Flippin

has paid $63.65 on this tax bill which is based on a value of $9,500.  He refuses

to let our appraiser look as his vehicle.  He says he does not have the time to

bring it up here.  He also refuses to pay the tax bill in full.  Mr. Flippin requests       

that you reduce the value of this vehicle down to $9,500 based on his bill

of sale and mileage.

 

            Recommendation by the Tax Administrator:  No

 

            Floyd L. Toney            

Amount requested to be released:           $55.65 ($8,630 in value)

            Reason:  This is a tax bill for a 2000 Lexus GS300 valued at $23,630.

            Mr. Toney would like to appeal the value of $23,630 based on his bill of

            sale for $15,000 and mileage of 88,170.  The motor vehicle appraiser

            adjusted the value down to $21,475 based upon the Kelly Blue Book of

            $22,250 and the NADA value of $21,475.  Mr. Toney is not satisfied with

            our value of $21,475 and would like to appeal it to the Board of Commissioners.

            Mr. Toney requests that you reduce the value of his vehicle down to

            $15,000 based on his bill of sale and high mileage.

 

            Recommendation by the Tax Administrator: No

 

            Rodrick Michael Sands                                               

Amount requested to be released:  $23.37 ($3,490 in value)

            Reason:  This is a tax bill for a 1998 Ford Ranger X-Cab ½ ton valued

            at $6,190.  Mr. Sands visited this office to appeal the value of $6,190

            based on high mileage of 106,332 and minor body damage.  The motor

            vehicle appraiser adjusted the value down to $5,150 based upon the

            Kelly Blue Book value of $5,235 and the NADA value of $5,150.

            Mr. Sands disagrees with our value reduction and would like to appeal

            this value to the Board of Commissioners.  Mr. Sands requests that you

            reduce the value of his vehicle down to $2,700 based on his bill of sale

            and high mileage.

 

            Recommendation by the Tax Administrator:  No

 

 

The Board discussed the recommendation by the Tax Administrator to deny the submitted Motor Vehicles Releases in the amount of  $132.62.

 

Chairman McHugh entertained a motion to either release or not release the submitted motor vehicles value appeals in the amount of $132.62.

 

Commissioner Inman moved to deny the submitted motor vehicle releases in amount of $132.62.  Commissioner Mabe seconded and the motion carried unanimously.

 

Tax Administrator Carmichael presented the Board with a detailed listing of EMS Collections starting April 5, 2004 through August 23, 2004 totaling $70,839.38.

 

County Manager Rick Morris also presented the Board with a detailed listing from EMS Director Monty Stevens from April 5, 2004 through August 20, 2004 totaling $71,059.48. 

 

County Manager Morris noted that current revenue collected since 7-01-04 for EMS totals $137,052.80.

 

Tax Administrator Carmichael noted that the time taken after receiving the delinquent bills from EMS in verifying address, job locations, correct social security numbers etc. in order to proceed with garnishments.

 

County Manager Morris noted that the Board would receive a delinquent EMS Collections report at the second meeting of each month.

 

GENERAL GOVERNMENT – STOKES COUNTY AGING PLANNING COMMITTEE BY-LAWS-AMENDMENTS

 

Senior Services Program Manager Lynn Martens and County Attorney Jonathan Jordan presented the Board a draft of changes made to the Stokes County Aging Planning Committee By-Laws that was adopted unanimously by the Stokes County Aging Planning Committee at their July 21, 2004 meeting.  County Attorney Jonathan Jordan has reviewed all

changes submitted by the Aging Planning Committee.

 

Program Manager Martens noted the following requested amendments to the By-Laws:

 

            Article III – Purpose- Section I

            Include – “including funding recommendations for the Home & Community Care Block Grant”

 

            Article IV-Membership

            Change Voting Members to “Members”

            Include – “Service providers shall not vote on issues that ultimately result in financial gain to

                          themselves or to their agencies.”

            Change – Members of the committee must be citizens or employees of Stokes

                          County to “Stokes County citizens or employees of Stokes County Employers”

            Include – A representative of the Area Agency on Aging (AAA) shall attend meetings and provide

                         technical assistance.

 

            Article VII – Meetings

Section I. Regular

Change – The location will be at the Senior Services Building in Danbury,

                          unless a motion to relocate is passed at the previous meeting.    

                           Delete “unless a motion to relocate is passed at the previous meeting”

 

            Section III. Quorum

            Change – A quorum shall consist of one half plus one of the membership

                          to “A quorum shall consist of 25% of the membership”.

 

The Board discussed the Article IV-Membership pertaining to the members must be  Stokes County citizens or employees of Stokes County employers.

 

Program Manager Martens noted the problem of a clergy (whose Church was in Stokes County) who was currently serving on the Committee but lived outside of Stokes County.

 

The Board discussed “grandfathering” the clergy presently on the Board until a replacement who lived in Stokes County could found.  The Board also discussed that members must be Stokes County citizens unless this requirement is waived by the Stokes County Board of Commissioners.

 

The Board agreed to amend Article IV.-Membership to read that Members of the Committee must be a Stokes County citizen unless this requirement is waived by the Board of Commissioners instead of Members of the committee must be Stokes County Citizens or employees of Stokes County employers.

 

The Board also discussed the Article VII.-Meeting concerning the deletion of a motion to relocate is passed at the previous meeting.  The Board agreed to accept the change as submitted by the Committee.

 

Chairman McHugh entertained a motion to amend the Aging Planning Committee By-Laws as presented to the Board by the Stokes County Aging Planning Committee with the following exception in Article IV-Membership:

 

            “Members of the Committee must be Stokes County citizens unless this

requirement is waived by the Board of County Commissioners”.

            (Replaces – Members of the committee must be Stokes County citizens or

             employees of Stokes County employers)

            Vice Chairman John Turpin moved to approve the motion to amend the Aging

 

Planning Committee By-Laws as presented to the Board by the Stokes County Aging

 

Planning Committee with the following exception in Article IV-Membership:

 

            “Members of the Committee must be Stokes County citizens unless this

requirement is waived by the Board of County Commissioners”.

(Replaces – Members of the committee must be Stokes County citizens or

             employees of Stokes County employers)

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

(A copy of the amended By- Laws will be available in the Clerk to the Board’s Office)

 

GENERAL GOVERNMENT - VOL. AGRICULTURAL DISTRICT – ADVISORY BOARD - UPDATE

 

Soil Conservationist Tom Smith presented a spreadsheet detailing the current 1750 acres in the Vol. Agricultural District Program (19 applicants- 35 tracts).  Mr. Smith noted that President Manley Stovall wan unable to attend due to a scheduling conflict. Mr. Smith presented the Clerk to the Board a listing of the current Agricultural Advisory Board officers, two of which expired June 30, 2004.  Mr. Smith requested the Board approve the current officers and their terms.

 

Chairman McHugh requested the Clerk to place the appointments on the agenda for the September 13th meeting.

 

Mr. Smith concluded that the Advisory Board’s goal was to have 5,000 acres by June 30, 2005.

 

GENERAL GOVERNMENT-HEALTH DEPT-BUDGET ORDINANCE AMENDMENT #7

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #7 which is necessary to amend the General Fund to appropriate funds from Carolina Access Management Fees.  The appropriations are to be changed as followed:

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Health

 

 

 

 

100.5100.340

 

Printing

 

 

 

 $1,000.00

100.5100.310

 

Travel

 

 

 

 $1,000.00

100.5100.311

 

Employee Training

 

 

 

 $1,000.00

100.5100.320

 

Telephone

 

 

 

 $1,000.00

100.5100.321

 

Postage

 

 

 

    $250.00 

100.5100.261

 

Office Supplies

 

 

 

 $1,750.00

100.5100.511

 

Equipment-Non Capitalized

 

 

 

 $4,500.00

 

 

 

 

 

 

$10,500.00

 

This will result in a net increase of $10,500.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3519.415

 

Carolina Access Mgmt. Fees

 

 

 

     $10,500.00

 

 

 

 

 

 

$10,500.00

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #7.

           

Commissioner Inman moved to approve Budget Ordinance Amendment  #7. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –HEALTH DEPT.-BUDGET ORDINANCE AMENDMENT #8

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #8 which is necessary to re-appropriate Bioterrorism funds for the purchase of two laptop computers.  This appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Health Department

 

 

 

 

100.5100.511

 

Equipment Non -Capitalized

 

 

 

$7,042.00

 

 

 

 

  

 

$7,042.00

 

This will result in a net increase of $7,042.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.255

 

Bioterrorism

 

 

 

$7,042.00

 

 

 

 

 

 

$7,042.00

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #8.

           

Commissioner Mabe moved to approve Budget Ordinance Amendment #8. 

 

Commissioner Inman seconded the motion.

 

The Board discussed the cost of the two laptop computers and requested that in the future, all Budget Ordinance Amendments for the purchase of computers should have the configuration of the computer attached to the amendment.

 

The motion carried (4-1) with Commissioner Joe Turpin voting against the motion.

 

GENERAL GOVERNMENT –EMERGENCY MEDICAL SERVICES-BUDGET ORDINANCE AMENDMENT #9

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #9 which is necessary to amend the Grant Fund to appropriate funds for the OEMS HRSA Grant.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

EMS

 

 

 

 

203.4370.260

 

Departmental Supplies

 

  

 

$8,240.00

203.4370.511

 

Equipment-Non Capitalized

 

 

 

$8,350.00

 

 

 

 

 

 

$16,590.00

 

This will result in a net increase of $16,590.00 in the appropriations of the Grant Fund. To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

203.3301.011

 

OEMS HRSA

 

  

 

$16,590.00

 

 

 

 

 

 

$16,590.00

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #9.

 

Commissioner Inman moved to approve Budget Ordinance Amendment #9.

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –ELECTIONS -BUDGET ORDINANCE AMENDMENT #10

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #10, which is necessary to amend the Grant Fund to appropriate grant to purchase items for the Election Department to meet the full range of disability requirements.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Elections

 

 

 

 

203.4170.260

 

Departmental Supplies

 

  

 

$13,045.00

 

 

 

 

 

 

$13,045.00

 

This will result in a net increase of $13,045.00 in the appropriations of the General Fund. To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

203.3991.000

 

Fund Balance Appropriated

 

  

 

$13,045.00

 

 

 

 

 

 

$13,045.00

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #10.

           

Commissioner Joe Turpin moved to approve Budget Ordinance Amendment #10.

 

Commissioner Mabe seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –ELECTIONS - BUDGET ORDINANCE AMENDMENT #11

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #11 which is necessary to amend the General Fund and Capital Fund to transfer funds for the Elections Department for the Primary and Runoff.  These appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Elections

 

 

 

 

100.4170.020

 

Salaries & Wages Part Time

 

  

 

$917.00

100.4170.320

 

Telephone

 

 

 

$244.00

100.4170.340

 

Printing

 

 

 

$354.00

100.4170.390

 

Precinct Officials

 

 

 

$16,747.00

100.4170.430

 

Rental of Building

 

 

 

$730.00

 

 

 

 

 

 

$18,992.00

 

Account Number

 

 CAPITAL RESERVE FUND

 

Decrease

 

Increase

201.4170.022

 

Elections

 

   $18,992.00

 

 

201.9810.000

 

Transfer to General Fund

 

 

 

$18,992.00

 

This will result in a net increase of $18,992.00 in the appropriations of the General Fund. To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3982.960

 

Transfer from Capital Reserve

 

  

 

$18,992.00

 

 

 

 

 

 

$18,992.00

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #11.

           

Vice Chairman John Turpin moved to approve Budget Ordinance Amendment #11. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT-GOVERNING BODY-JUVENILE CRIME PREVENTION COUNCIL -RE-APPOINTMENTS AND APPOINTMENTS

 

Chairman McHugh presented the re-appointments and new appointments that were nominated at  the August 9th meeting for the Juvenile Crime Prevention Council.

 

There were no further nominations.

 

Re- Appointees

 

 

Michael Wells

School Superintendent Designee

6/30/2005

Danny Bottoms

Sheriff's Department Designee

6/30/2005

Tom Langan

DA's Designee

6/30/2005

Jack Moore

Chief Court Counselor

6/30/2005

Jan Spencer

Social Services Director

6/30/2005

Darlene Bullins

County Manager Designee

6/30/2005

Jane Williams

Substance Abuse Professional

6/30/2005

Kathy Ford

Judge's Designee

6/30/2006

Leon Inman

County Commissioner

6/30/2006

Tiffany Cone

County Commissioner Appointee

6/30/2006

Renna Giles

County Commissioner Appointee

6/30/2006

Rebecca Warren

Local Health Director/Designee

6/30/2006

 

 

 

New Appointees

 

 

Kathy Murray

Director, AMH/DD/SA

6/30/2006

Brandon West

Defense Attorney

6/30/2006

Robert Jackson

King PD Designee

6/30/2006

Sharon Conrad

Ex-Officio

 

Clyde Stewart

Ex-Officio

 

Ann Doherty

Ex-Officio

 

 

Chairman McHugh entertained a motion to appoint the submitted nominations for the Juvenile Crime Prevention Council.

 

Vice Chairman John Turpin moved to appoint the submitted nominations for re-appointments and new appointments for the Juvenile Crime Prevention Council. 

 

Commissioner Mabe seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – KING CLINIC –UPDATE

 

County Manager Rick Morris presented the following additional information concerning the King Clinic - mold issue in the building.

 

Ø       French drains-major project

Ø       City of King- also agreed French drains-major project-expensive

Ø       Steps needed to be undertaken to take the water away from the building

Ø       Possibly placing additional asphalt between the building and parking

Area (currently the parking lot pavement does not go completely up to the building-sloping the pavement would help take the water away from the building)

Ø       Gutters in some areas are turned the wrong way-not taking the water away from the building

Ø       Get estimates for placing additional asphalt to the edge of the building

Ø       Possibly apply for Rural Center Grant to reutilize a vacant building

for economical development – new jobs

Ø       Rural Center Grant – deadline – September 15th –(pre-application)

 

The Board discussed the probability of applying for funding from the Rural Center Grant.

 

The Board directed the County Manager to obtain an estimate for placing the asphalt up against the building to take water away from the building, secure the needed information and apply for the Rural Center Grant, and return estimates/grant information to the Board.

 

GENERAL GOVERNMENT – GOVERNMENT CENTER – AVAILABLE SPACE EMS/FIRE MARSHAL

 

County Manager Rick Morris presented the requested information pertaining to space for EMS and Fire Marshal.

 

            Manager Morris noted the following concerning the current space:

           

§         New position for EMS would have to be housed with EMS Director

§         New Administrative position would have to be housed with Fire Marshal

§         New Assistant Fire Marshal would have to be in the truck-no room for office space

§         Not enough adequate space for the new positions

 

The Board discussed any possible future vacant space, possible additional space for the court system, and space needed for the Board of Elections-(one stop voting).

 

Vice Chairman John Turpin requested that it be identified the amount of space needed and report back to the Board at the next meeting.

 

Chairman McHugh noted that Grant funds are available to help with establishing the third floor for Emergency Services Operations.

 

County Manager Morris concluded that options for the best utilization of space and cost estimates on completing the third floor would be returned to the Board.

 

GENERAL GOVERNMENT – ADMINISTRATION – PROPOSED DENTAL COVERAGE FOR COUNTY EMPLOYEES-EFFECTIVE 10-01-04

 

Clerk to the Board Darlene Bullins presented the following options for the upcoming dental coverage for County employees adopted in the Fiscal Year 2004/05 budget, which will be effective October 1, 2004:

 

Ms. Bullins noted the County had received 10 different dental proposals.

 

The following options were presented to the Board for their consideration:

 

            Ameritas – Option II – With Orthodontia

            Employee Only $16.06 – paid by the County

            Employee & One dependent* - $35.29  ($19.23 paid by Employee)

            Employee & 2/more dependents - $63.80 ($47.74 paid by Employee)

 

            Ameritas – Option II – Without Orthodontia

            Employee Only $15.88 – paid by the County

            Employee & One dependent* - $34.42  ($18.54 paid by Employee)

            Employee & 2/more dependents - $59.49 ($43.61 paid by Employee)

 

            Ameritas – Option III – With Orthodontia- $250 Carry Over Plan

            Employee Only $16.38 – paid by the County

            Employee & One dependent* - $35.98  ($19.60 paid by Employee)

            Employee & 2/more dependents - $65.08 ($48.70 paid by Employee)

 

            Ameritas – Option III – Without Orthodontia -$250 Carry Over Plan

            Employee Only $16.20 – paid by the County

            Employee & One dependent* - $35.11  ($18.91 paid by Employee)

            Employee & 2/more dependents - $60.77 ($44.57 paid by Employee)

 

            *Dependent can either be a spouse or a child

 

Chairman McHugh entertained a motion for approving dental coverage with Ameritas for either Option II (with or without Orthodontia) or Option III (with or without Orthodontia) for County employees.

 

Commissioner Inman moved to approve dental coverage with Ameritas Option  III with Orthodontia and the $250 Carry Over Plan. 

 

Commissioner Mabe seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT- GOVERNING BODY – PROPOSED RESOLUTION –

FOR SECONDARY ROAD PAVEMENT OF DAVIS CHAPEL ROAD-#1698

 

Clerk to the Board Darlene Bullins presented a request from Mr. Arlie Hiatt, resident of Davis Chapel Road, for any assistance available to help secure paving of the rest of the Davis Chapel Road.

 

RESOLUTION BY THE BOARD OF COMMISSIONERS

FOR THE SUPPORT OF SECONDARY ROAD PAVEMENT

OF DAVIS CHAPEL ROAD (SR #1698)

 

 

WHEREAS, the Board of Commissioners for the County of Stokes is aware of the urgent need for the improvement and pavement of .54 miles of Davis Chapel Road, State Road  #1698; and

 

WHEREAS, Davis Chapel Road, State Road #1698 is a traveled thoroughfare from Pitzer Road to Dodgetown Road which creates a constant maintenance problem for NCDOT along with a public safety issue for the unpaved portion; and

 

WHEREAS, Davis Chapel Road, State Road #1698 is included in the Stokes County School’s Transportation Route; and

 

WHEREAS, back in the early 70’s part of the road was paved leaving only .54 miles remaining unpaved; and

 

NOW, THEREFORE, BE IT RESOLVED, that the Stokes County Board of Commissioners supports utilization of Statewide Contingency Funds for the pavement of Davis Chapel Road, State Road #1698.

 

Adopted this the 23rd day of August 2004.

 

 

                                                                                    _____________________________

                                                                                     Sandy McHugh

                                                                                      Chairman

 

________________________________

Darlene Bullins

Clerk to the Board

 

 

Chairman McHugh entertained a motion to approve the proposed Resolution for Support of Secondary Road Pavement of Davis Chapel Road (SR #1698).

 

Vice Chairman John Turpin moved to approve the Resolution for Support of Secondary Road Pavement of Davis Chapel Road (SR #1698). 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT- GOVERNING BODY – PROPOSED RESOLUTION

ALWAYS REMEMBER 9-11 DAY

 

Chairman McHugh presented the proposed Resolution “Always Remember 9-11 Day”.

 

ALWAYS REMEMBER 9-11 DAY

RESOLUTION

 

WHEREAS, in an unprovoked and senseless act of terrorism, four civilian aircraft were hijacked on September 11, 2001, and crashed in New York City, Pennsylvania and the Pentagon; and

 

WHEREAS, innocent U.S. citizens of all heritages, as well as visiting citizens of foreign nations were killed and injured as a result of these horrific acts; and

 

WHEREAS, while we as a Union still continue to recover from the unspeakable loss of so many innocent lives, the indomitable spirit of the United States has been revitalized and given way to numerous expressions of heroism and patriotism; and

 

WHEREAS, the threat of terrorism, destruction and senseless violence must be banished for any free society to exist; and

 

WHEREAS, the County of Stokes shares in the grief and will commemorate the three year anniversary of the September 11 tragedies; now

 

THEREFORE, BE IT RESOLVED, by the Stokes County Board of Commissioners, that we extend our deepest condolences to the innocent victims of these unprovoked actions by terrorists, as well as to their families and their friends; and

 

BE IT FURTHER RESOLVED, that we salute the heroism of public safety and rescue workers, volunteers, local officials, and those who responded to these tragic events with courage, selfless compassion, determination, and skill; and

 

BE IT FURTHER RESOLVED, that we salute the heroism of our military and government leaders who responded to these tragic events with courage, selfless compassion, determination, and skill to fight the war on terrorism; and

 

BE IT FURTHER RESOLVED, that we dedicate September 11, 2004, ALWAYS REMEMBER 9-11 DAY, a day to mourn, reflect and rededicate ourselves to ending terrorism in commemoration of the anniversary of the terrorist attacks; and be it further

 

RESOLVED, that we as citizens dedicate our time, talents, and energy to lift one another up and foster a new level of understanding and awareness.  Let us honor the memory of all those who died by being of service to one another and by building the “stronger, more perfect union” our founding fathers called for.

FURTHERMORE, The Stokes County Board of Commissioners encourage all residents of Stokes County to pray and pay respect to the victims of September 11th as we celebrate the countless acts of courage, compassion, and loyalty that represent the best in human nature and the American character and invite all county employees and citizens to join us around the flagpole in front of the courthouse at 12:00 noon on September 11th for a moment of prayer, reflection and remembrance.

 

Adopted this 23rd day of August 2004.

 

 

                                                                                    _____________________________

                                                                                     Sandy McHugh

                                                                                      Chairman

 

________________________________

Darlene Bullins

Clerk to the Board

 

Chairman McHugh entertained a motion to approve the Resolution “Always Remember 9-11 Day”.

 

Commissioner Joe Turpin moved to approve the Resolution “Always Remember 9-11 Day”. 

 

Commissioner Mabe seconded and the motion carried unanimously.

 

Chairman McHugh noted that all county employees and citizens are invited to join around the flagpole in front of the Courthouse at 12:00 noon on September 11th for a moment of prayer, reflection, and remembrance.

 

GENERAL GOVERNMENT – ADMINISTRATION- COUNTY MANAGER –

COUNTY ADMINISTRATIVE COURSE-CHAPEL HILL

 

County Manager Rick Morris presented the Board with a schedule of dates for the County Administrative Course he would be attending for eleven three-day periods from September 2004 to April 2005 in Chapel Hill.

 

Manager Morris also noted that the County had applied for a scholarship which would cover the $1100 tuition cost.  The County received one of only two scholarships presented for tuition.

 

GENERAL GOVERNMENT – ADMINISTRATION – POSSIBLE SALE –FILL DIRT

 

County Manager Rick Morris presented a proposal from the Alleghany Construction Company (contractor for replacement of Seven Island Bridge) to purchase fill dirt located behind the Government Center Complex.   The contractor is in need of 10,000 cubic yards of fill dirt.

 

Manager Morris presented a map locating the fill dirt and a report from Dede DeBruhl, NRCS District Conservationist, who stated that NC Division of Land Resources (Land Quality Section) had confirmed that the fill dirt location would be considered as a DOT borrow site and that NCDOT would be responsible for stabilizing the site and acquiring the

appropriate permits, if needed.

 

Manager Morris requested the Board’s guidance concerning further negotiations with Alleghancy Construction Company for the purchase of fill dirt from the County.

 

Chairman McHugh entertained a motion to proceed or reject the proposal from Alleghany Construction Company for the purchase of fill dirt from the County.

 

Commissioner Inman moved to approve the motion to state that the Stokes County Board of Co0mmissioners is looking favorable at the project for the County to working out a deal for the sale and disposition of the excess fill dirt. 

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – REPORT –NC ANNUAL COMMISSIONERS’ CONFERENCE

 

Chairman McHugh presented an update from the recent NC Annual Commissioners’ Conference pertaining to the following issues:

 

·         Companies available to monitor cable franchises to insure

County is receiving all revenue

·         Website for surplus equipment

·         Companies to insure County is receiving all appropriate sales tax

 

 

There being no further business to come before the Board, Commissioner Joe Turpin moved to adjourn the meeting. 

 

Commissioner Inman seconded and the motion carried unanimously.

 

 

_________________________                                  _____________________________

Darlene Bullins                                                              Sandy McHugh

Clerk to the Board                                                         Chairman