STATE OF NORTH CAROLINA                 )                    OFFICE OF THE COMMISSIONERS

                                                            )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                             )                    DANBURY, NORTH CAROLINA

                                                            )                    JULY 26, 2004

 

 
 

 

 

 

 

 

 

 


The Board of Commissioners of the County of Stokes, State of North Carolina, met in regular session in the Council Chambers of the Ronald Wilson Reagan Memorial Building (Administrative Building), located in Danbury, North Carolina, on Monday, July 26, 2004, at 7:00 pm with the following members present:

 

                                    Chairman Sandy McHugh

                                    Vice-Chairman John Turpin

                                    Commissioner Howard Mabe

                                    Commissioner Leon Inman

                                    Commissioner Joe Turpin

 

                                    County Manager Richard Morris

                                    County Attorney Jonathan Jordan

                                    Darlene Bullins, Clerk to the Board

 

                                    Mr. Jack Veit – Stokes Intern

 

Chairman McHugh called the meeting to order.

           

Sheriff Mike Joyce delivered the invocation.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

Chairman McHugh opened the meeting by inviting the citizens in attendance to join the Board with the Pledge of Allegiance.

 

DEDICATION FOR THE RONALD WILSON REAGAN MEMORIAL BUILDING

 

Sheriff Mike Joyce and the Board of Commissioners dedicated the renaming of the Administrative Building to the Ronald Wilson Reagan Memorial Building.  Sheriff Joyce spoke on behalf of the late President Ronald Reagan. 

 

Chairman McHugh delivered a prayer of dedication for the Ronald Wilson Reagan Memorial Building.

 

The Board placed the Resolution beside the Historical Display located at the back of the

Commissioners Chambers.

 

GENERAL GOVERNMENT –GOVERNING BODY-APPROVAL OF MINUTES

 

Chairman McHugh entertained a motion to approve or amend the minutes of the July 6th and July 12th meetings.

 

Commissioner Joe Turpin moved to approve the minutes of the July 6th and July 12th meetings.

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

 

There were no public comments.

 

GENERAL GOVERNMENT – TAX ADMINISTRATION REPORT

 

Tax Administrator Wren Carmichael presented the Tax Administration Report.

 

Tax Administrator Carmichael requested the following Property Tax Release Requests for

Real and Personal Property totaling $397.87:

 

v      Theresa Wanatt DBA Terry’s Cloth Collection     $175.70

v      Shawn Mabe                                                      $222.17

 

Chairman McHugh entertained a motion to approve the submitted Property Tax Release Requests for Real and Personal Property totaling $397.87.

 

Commissioner Inman moved to approve the submitted Property Tax Release  Requests for Real and Personal Property totaling $397.87.  

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

 

Tax Administrator Wren Carmichael submitted the following for the Board’s consideration:

 

o        Order of the Board of Commissioners in Accordance with

G.S. 105-321(b) for the Collection of FY 2004-2005 Property Taxes

o        Order of the Compliance with G.S.105-352(b)(1) and G.S.105-352(b)(2)

For the Settlement of Fiscal Year 2003-2004 Property Taxes

o        Resolution for Annual Settlement of Property Taxes

o        Re-Appointment of Deputy Tax Collectors

           

 

ORDER OF THE BOARD OF COMMISSIONERS IN ACCORDANCE WITH

G.S. 105-321(b) FOR THE COLLECTION OF FISCAL YEAR 2004-2005 PROPERTY TAXES

 

Chairman McHugh entertained a motion to approve the Order of the Board of Commissioners in Accordance with G.S. 105-321(b) for the Collection of Fiscal Year 2004-2005 Property Taxes.

 

Vice Chairman John Turpin moved to approve the Order of the Board of Commissioners in Accordance with G.S. 105-321(b) for the Collection of Fiscal Year 2004-2005 Property Taxes. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

 

STATE OF NORTH CAROLINA                 )   ORDER OF THE BOARD OF COMMISSIONERS

                                                            )   IN ACCORDANCE WITH G.S.105-321(b) FOR THE

COUNTY OF STOKES                             )   COLLECTION OF FY 2004-2005 PROPERTY TAXES

 

 

 

                        TO :     THE STOKES COUNTY TAX ADMINISTRATOR

 

 

You are hereby authorized, empowered, and commanded to collect the taxes set forth in the 2004 tax records filed in the Office of the Stokes County Tax Administration, and in the tax bills herewith delivered to you, in the amounts and from the taxpayers likewise set forth.  You are further authorized, empowered, and commanded to collect the 2004 taxes charged and assessed as provided by law for adjustments, changes, and additions to the tax records and tax bills delivered to you which are made in accordance with law.  Such taxes are hereby declared to be a first lien on real property of the respective taxpayers in Stokes County, King Fire District, Rural Hall Fire District, Walnut Cove Fire District, Stokes County Service District, the Town of Walnut Cove, and the Town of Danbury.  Taxes collected for the City of King are to be for motor vehicles only, as provided by law.  This order shall be full and sufficient authority to direct, require, and enable you to garnish wages, to attach rents, cash receipts, checking accounts, and savings accounts; levy on and sell any real or personal property of such taxpayers, for and on account thereof, in accordance with law.

 

Witness my hand and official seal this 26th day of July 2004.

 

                                                                       

                                                                        ____________________________________

                                                                        Sandy McHugh, Chairman

                                                                        Stokes County Board of Commissioners

 

 

ATTESTED:

 

 

_________________________________

Darlene Bullins

Clerk to the Stokes County Board of Commissioners

 

 

ORDER OF THE COMPLIANCE WITH G.S. 105-352(B)(1) AND G.S. 105-352(B)(2)

FOR THE SETTLEMENT OF FISCAL YEAR 2003-2004 PROPERTY TAXES

 

Chairman McHugh entertained a motion to approve Order of the Compliance with G.S.105-352(b)(1) and G.S.105-352(b)(2) For the Settlement of Fiscal Year 2003-2004 Property Taxes.

 

Commissioner Joe Turpin moved to approve the Order of the Compliance with G.S.105-352(b)(1) and G.S.105-352(b)(2) for the Settlement of Fiscal Year 2003-2004 Property Taxes.  

 

Commissioner Inman seconded and the motion carried unanimously.

 

STATE OF NORTH CAROLINA                  )   ORDER OF THE COMPLIANCE WITH

     G.S.105-352(b)(1)

                                                             )   AND G.S. 105-352(b)(2) FOR THE SETTLEMENT OF

COUNTY OF STOKES                              )   FISCAL YEAR 2003-2004 PROPERTY TAXES

 

 

 

                                    TO :     THE STOKES COUNTY TAX ADMINISTRATOR

 

 

By the powers invested in me as the Chief Accounting Officer of Stokes County, North Carolina, this order of compliance pursuant to North Carolina General Statutes 105-352(b)(1) and 105-352(b)(2) is issued to you.  I further acknowledge that the receipts for prepayments of taxes for the fiscal year 2004-2005 have been delivered to me, and that such prepayments have been deposited to the credit of Stokes County.

 

Witness my hand and official seal this 26th day of July 2004.

 

 

 

                                                            _______________________________________

                                                            Julia Edwards, Finance Officer & Chief

                                                            Accounting Officer, Stokes County North Carolina

 

 

 

SWORN TO AND SUBSCRIBED BEFORE ME THIS

 

________ DAY OF _________________, 2004

 

______________________________________

Notary Public

 

My Commission Expires __________________

 

 

RESOLUTION FOR ANNUAL SETTLEMENT OF PROPERTY TAXES

 

Chairman McHugh entertained a motion to approve the Resolution for Annual Settlement of Property Taxes.

 

Commissioner Inman moved to approve the Resolution for Annual Settlement of Property Taxes. 

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

 

(A copy of the 2003 Property Tax Collections Settlement Pursuant to N.C.G.S. 105-373 for the County of Stokes, Town of Walnut Cove, and the Town of Danbury)

 

RE-APPOINTMENT OF DEPUTY TAX COLLECTORS

 

Chairman  McHugh entertained a motion to re-appointment the following Deputy Tax Collectors pursuant to N.C.G.S. 105-349(f):

 

o        Cheryl C. Hill

o        Joanne M. Fallon

o        Renee N. Crews

o        Judy B. Hole

o        Jackie I. Hostetter

o        Rhonda Shelton

 

 

Commissioner Joe Turpin moved to re-appoint Hill, Fallon, Crews, Hole, Hostetter, and Shelton. 

 

Commissioner Mabe seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – EMS – REGIONAL PRELIMINARY COMPETITION

 

Chairman McHugh presented EMT Paramedic Fred Lawson and EMT Paramedic Scott Brown who won the 2004 Regional Paramedic Preliminary Competition held in Surry County on Friday, July 23rd.   The pair will move on to the Annual NC Paramedic Competition to be held in Greensboro on October 3rd. 

 

Chairman McHugh commented on the excellent job performed by Paramedics Brown and Lawson who competed against seven other teams in their region.

 

EMS Director Monty Stevens also commented on the outstanding job done by Paramedics Brown and Lawson.

 

GENERAL GOVERNMENT - VOL. AGRICULTURAL DISTRICT – ADVISORY BOARD - UPDATE

 

Chairman McHugh informed the Board that the Vol. Agricultural District Advisory Board Update had been postponed until August 23, 2004 due to the Advisory Board not having a quorum at the last meeting.

 

GENERAL GOVERNMENT –PROPOSED CABLE FRANCHISE UPDATE

 

County Attorney Jonathan Jordan presented an update concerning the Proposed Cable Franchise, which is currently being considered for renewal for cable television with Time Warner Cable.  Piedmont Triad Council of Governments (PTCOG) has been contracted to assist the County in the renewal.

 

Attorney Jordan addressed the draft that PTCOG had submitted for the amendment to the County Code of Ordinances that establishes the rules for conducting cable television “business” within Stokes County (County of Stokes Cable Services Regulatory Ordinance).

 

Attorney Jordan requested the Board set the Public Hearing for receiving public comments on the renewal of the cable television franchise agreement between the County and Time Warner Cable for Monday, August 9th at 7:00 pm at Walnut Cove Senior Center.

 

Attorney Jordan noted that Dave Harris, PTCOG, will be at the August 9th meeting to answer any questions.

 

Chairman McHugh entertained a motion to approve the notice for the Public Hearing on Monday, August 9th, 7:00 pm at the Walnut Cove Senior Center.

 

Commissioner Mabe moved to approve the notice for the Public Hearing on Monday, August 9th, 7:00 pm at the Walnut Cove Senior Center.

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – REDIRECTIONS – SENTENCING SERVICES-INFORMATIONAL

 

County Manager Rick Morris presented District Coordinator Jennifer Welborn and Executive Director Tony Gibbons who presented a briefing on the ReDirections Sentencing Services. 

 

Manager Morris noted that ReDirections had submitted a request for funding in the Fiscal Year 2004-05 County Budget. 

 

No request for funding was submitted to the Board with ReDirections requesting an opportunity to present a program overview to the Board for possible future funding requests.

 

District Coordinator Jennifer Welborn presented an overview of the ReDirections Sentencing Services.  Ms. Welborn noted the following:

 

Ø       501(c) 3 Non-Profit Organization

Ø       Began serving the community in 1991

Ø       Mission is to provide alternatives to incarceration and litigation

Ø       In 1998, began administrating services in Stokes and Surry Counties

Ø       Provides the judicial system with information that will assist that

system in imposing sentences that make the most effective use of

available resources

Ø       In-depth interview done with clients

Ø       Assessment tools used to assist in determining defendant’s level of

 substance abuse and their likelihood of re-offending

Ø       Examples of resources often recommended – employment and/or

 vocational training, substance abuse counseling and treatment,

 additional educational programs, appropriate residential placement,

 and community supervision

Ø       Serves the 17-B Judicial District

Ø       Saves County and State Tax Dollars

 

Ms. Welborn and Mr. Gibbons presented each member of the Board with a detailed Information Packet –Redirections-Sentencing Services.

 

GENERAL GOVERNMENT – ARTS COUNCIL – BRER RABBIT PERFORMANCE

 

Commissioner Joe Turpin noted the excellent performance of the Brer Rabbit Performance at Hanging Rock State Park and the positive direction that the Arts Council was going under the leadership of Eddy McGee.

 

GENERAL GOVERNMENT-JAIL-BUDGET ORDINANCE AMENDMENT #2

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #2 which is necessary to amend the General Fund to appropriate funds from SCAAP (criminal clients) revenues to address some of the building repairs noted by the Jail Inspector and estimated additional cost for state surplus van.  The appropriations are to be

changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Jail

 

 

 

 

100.4320.352

 

Maint. & Repairs-Buildings

 

 

 

$3,731.00

100.4320.510

 

Equipment

 

 

 

$2,000.00

 

 

 

 

 

 

$5,731.00

 

This will result in a net increase of $5,731.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.418

 

SCAAP (criminal aliens)

 

 

 

     $5,731.00

 

 

 

 

 

 

$5,731.00

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #2.

           

Commissioner Joe Turpin moved to approve Budget Ordinance Amendment  #2. 

 

Commissioner Mabe seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –SHERIFF’S DEPARTMENT-BUDGET ORDINANCE AMENDMENT #3

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #3 which is necessary to amend the General Fund to appropriate funds from OBJ Grant with matching from State Fines and Forfeitures to purchase flashlights, holsters, flex cuffs, maglight and stinger bulbs, stinger lights, maglight and stinger batteries,

 

handcuffs, leg irons, search gloves, raincoats, duty belts, mini cassette recorder, push bars, and badges.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Sheriff’s Department

 

 

 

 

100.4310.260

 

Departmental Supplies

 

 

 

$4,405.00

100.4310.250

 

Auto Supplies

 

   

 

$4,405.00

 

 

 

 

  

 

$5,845.00

 

This will result in a net increase of $5,845.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.416

 

OBJ Grant

 

 

 

$5,313.00

100.3301.413

 

State Fines & Forfeitures

 

   

 

$532.00

 

 

 

 

 

 

$5,845.00

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #3.

           

Commissioner Joe Turpin moved to approve Budget Ordinance Amendment #3. 

 

Commissioner Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –SENIOR SERVICES-BUDGET ORDINANCE AMENDMENT #154 (Fiscal Year 2003/04)

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #154 which is necessary to amend the General Fund to appropriate additional Home and Community Care Block Grant for Home Delivered meals and HCCBG Home Care Services.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Senior Services

 

 

 

 

100.5860.220

 

Food & Provisions

 

  

 

$4,000.00

 

 

Social Services

 

 

 

 

100.5310.184

 

Prof. Services - HSSBG

 

 

 

$7,000.00

 

 

 

 

 

 

$11,000.00

 

This will result in a net increase of $11,000.00 in the appropriations of the General Fund.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.371

 

NWPCOG-Home Delivered Meals

 

  

 

$4,000.00

100.3301.373

 

NWPCOG-HCCBG

 

 

 

$7,000.00

 

 

 

 

 

 

$11,000.00

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #154.

           

Commissioner Mabe moved to approve Budget Ordinance Amendment #154.

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT-GOVERNING BODY-JUVENILE CRIME PREVENTION COUNCIL -RE-APPOINTMENTS AND APPOINTMENTS

 

Chairman McHugh submitted the following recommendations from the Juvenile Crime Prevention Council for Re-appointees and New Appointees:

 

Re- Appointees

 

 

Michael Wells

School Superintendent Designee

6/30/2005

Danny Bottoms

Sheriff's Department Designee

6/30/2005

Tom Langan

DA's Designee

6/30/2005

Jack Moore

Chief Court Counselor

6/30/2005

Jan Spencer

Social Services Director

6/30/2005

Darlene Bullins

County Manager Designee

6/30/2005

Jane Williams

Substance Abuse Professional

6/30/2005

Kathy Ford

Judge's Designee

6/30/2006

Leon Inman

County Commissioner

6/30/2006

Tiffany Cone

County Commissioner Appointee

6/30/2006

Renna Giles

County Commissioner Appointee

6/30/2006

Rebecca Warren/Wanda Hicks

Local Health Director/Designee

6/30/2006

 

 

 

New Appointees

 

 

Kathy Murray

Director, AMH/DD/SA

6/30/2006

Brandon West

Defense Attorney

6/30/2006

Robert Jackson

King PD Designee

6/30/2006

Sharon Conrad

Ex-Officio

 

Clyde Stewart

Ex-Officio

 

Ann Doherty

Ex-Officio

 

 

Vice John Turpin requested information concerning whether the re-appointees and new appointees were all from Stokes County.

 

Chairman McHugh postponed nominations until the next meeting.

 

GENERAL GOVERNMENT – KING CLINIC –UPDATE

 

County Manager Rick Morris presented an update concerning the King Clinic concerning the mold problem in the building.

 

Manager Morris noted the following:

 

§         No carpet on the lower flooring after last testing

§         Cement flooring

§         Possibility of sealing or painting the floor

§         Next testing not to exceed $700

§         Possible suggestion to install air exchanger before any future test

§         Estimated cost of exchanger $2600

§         Air Exchanger would circulate inside and outside air

§         No guarantee on installation of the Air Exchanger to solve the problem

§         County Maintenance involved in the process

§         Possibly install a dehumidifier in the building

 

The Board discussed the pros and cons of continuing to alleviate the mold problem.

 

Commissioner Inman suggested a review of the building from Pro-Clean Inc. who had handled a mold situation in the schools.  Commissioner Inman noted that he would try to arrange to have a representative from Pro Clean Inc. take a look at the building and report back to the Board. 

 

The Board unanimously agreed to have a representative from Pro Clean Inc. take a look at the building before taking further action.

 

GENERAL GOVERNMENT – SENIOR SERVICES- PROPOSED FISCAL YEAR 2004/05 TRANSPORTATION PLAN

 

County Manager Rick Morris presented additional information concerning the proposed Fiscal Year 2004/05 Transportation Plan.

 

Manager Morris noted the following highlights:

 

q       Bids from YVEDDI and JD Crews previously rejected

q       Possible contracts at the August 9th meeting

q       YVEDDI can’t do all the transportation

q       60/40 split between YVEDDI and JD Cruises

q       Keep contracts within the County

q       Negotiate individually with each vendor

q       In every case, put the County’s best interest first

q       Try to spread funding over entire fiscal year

q       Will audit on quarterly basis to monitor programs

 

Manager Morris reiterated that contracts and final strategy plans for the proposed Fiscal Year 2004/05 Transportation Plan should be ready by the August 9th meeting.

 

GENERAL GOVERNMENT –PROPOSED RESOLUTION- WINSTON SALEM URBAN AREA THOROUGHFARE PLAN MAP AND TECHNICAL REPORT

 

County Attorney Jonathan Jordan presented a proposed Resolution as requested by the Board for the reviewing to the Winston Salem Urban Area Thoroughfare Plan Map and Technical Plan, which was submitted at the Planning Meeting.

 

Chairman McHugh entertained a motion to approve the Resolution Noting a Completion of a Review the Winston Salem Urban Area Thoroughfare Plan Map and Technical Plan.

 

Commissioner Inman moved to approve the Resolution Noting a Completion of a Review the Winston Salem Urban Area Thoroughfare Plan Map and Technical Plan.

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

RESOLUTION BY THE BOARD OF COMMISSIONERS

FOR THE COUNTY OF STOKES

 

IN REGULAR SESSION ASSEMBLED

 

NOTING COMPLETION OF A REVIEW

OF THE WINSTON-SALEM URBAN AREA THOROUGHFARE PLAN MAP

AND TECHNICAL REPORT

 

 

WHEREAS, North Carolina General Statute §136-66.2 was revised on June 7, 2001 to require the development of a comprehensive transportation plan for all major urban areas in the state; and

 

WHEREAS, the Winston-Salem Urban Area Thoroughfare Plan Map and Technical Report was last updated on February 28, 2002; and

 

WHEREAS, the Winston-Salem Urban Area Metropolitan Planning Organization (MPO) has expanded its planning area boundary and now includes portions of southern Stokes County and the City of King; and

 

WHEREAS, several major street and highway corridor planning studies have been completed and approved by various local governments and/or the NCDOT; and

 

WHEREAS, some minor technical changes to the proposed Thoroughfare Plan Map and Technical Report are needed to show a more accurate location and up-to-date description of proposed projects; and

 

WHEREAS, a public review process was completed from May to June of 2004 to actively involve citizens in the review and development of the proposed Thoroughfare Plan Map and Technical Report; and

 

WHEREAS, the proposed Thoroughfare Plan Map and Technical Report was reviewed by the Stokes County Board of Commissioners at their planning meeting on July 6, 2004 and at their regularly scheduled meeting on July 26, 2004; and

 

WHEREAS, the Stokes County Board of Commissioners has several recommendations to the proposed Thoroughfare Plan Map and Technical Report;

 

NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners for the County of Stokes has reviewed the proposed Winston-Salem Urban Area Thoroughfare Plan Map and Technical Report as it impacts Stokes County and the City of King; and

 

BE IT FURTHER RESOLVED, that the Board of Commissioners for the County of Stokes hereby makes the following suggestions to the proposed Winston-Salem Urban Area Thoroughfare Plan Map and Technical Report as it impacts Stokes County and the City of King:

 

Ø       Build a northern bypass along current Highway 65 West to Highway 311 and then continuing east on Highway 311 to Rockingham County;

 

ADOPTED BY THE STOKES COUNTY BOARD OF COMMISSIONERS this  26th  day of  July , 2004.

 

_______________________________________________                         _______________________________

Sandy McHugh, Chairman                                             Darlene Bullins, Clerk to the Board

 

 

 

GENERAL GOVERNMENT – COUNTY ATTORNEY – INMATE MEDICAL COST

 

County Attorney Jonathan Jordan presented information concerning excessive inmate medical cost.   Attorney Jordan noted that the National Association of County Commissioners had also been looking into this matter.  Attorney Jordan presented a handout from NACO concerning inmate medical cost.   Federal policy will not allow inmates to use Medicare or Medicaid while incarcerated thus passing the expenses down to the County. 

 

Attorney Jordan noted that a Resolution would need to be sent to Congress.

 

Chairman McHugh suggested that the Resolution be sent to the candidates of the Fifth District for a response indicating their preference in this matter before the election.

 

Chairman McHugh moved to approve the motion to authorize the County Attorney draft a Resolution to send to the candidates of the Fifth District and request a reply back as soon as possible and to also bring that Resolution to the August 9th meeting for the Board’s approval to be sent to Congress. 

 

Commissioner Joe Turpin seconded and the motion carried (4-1) with Vice Chairman John Turpin voting against the motion.

 

GENERAL GOVERNMENT – GOVERNING BODY – REQUEST FOR ADDITIONS-NC SECONDARY ROAD SYSTEM –STERLING POINTE DRIVE AND HAYES IN CLARMONT ACRES

 

Chairman McHugh requested the Board’s views on the request submitted from NC-DOT for the following additions to the NC Secondary Road System, which requires no state funds to improve the maintenance condition of the road:

 

·         Sterling Pointe Drive

·         Hayes Drive in Clarmont Acres

 

Vice Chairman John Turpin commented on the number of dirt roads that needed to be paved, signatures of all owners not submitted by NCDOT, and the possibility of funding being used for maintenance instead of paving roads.

 

The Board discussed the pros and cons of adding additional roads for upkeep by NCDOT.

 

Chairman McHugh requested additional information concerning the clarification of how funding is allocated and copies of all property owners signatures for the next meeting.

 

 

 

 

GENERAL GOVERNMENT – VEHICLE MAINTENANCE/SHERIFF’S DEPT.-POLICY ON IMPOUNDMENT OF SEIZED VEHICLE(S)/PROPERTY

 

County Manager Rick Morris presented a revised Policy on Impoundment of Seized Vehicle(s)/Property.

 

County Manager Morris discussed the following changes:

 

v      Increased to $15 per day for storage per fiscal year 2004/05 budget-item #4

v      Added the wording “property” beside seized vehicle(s)

v      Added specific fee schedule –item #2

v      Added Item #5 to waive administrative and storage fees if the owner

is a victim(example -theft)-upon approval of County Manager

v      Added #4 –Revenue Fees to purchase of maintenance equipment

by County Garage         

v      Retroactive Effective Date – July 1, 2004

 

Commissioner Joe Turpin noted refunds should be given if an individual is acquitted of the charges by the Court System.  Captain Al Tuttle recommended that refunds should be given if an individual is acquitted of the charges by the Court System.

 

Commissioner Joe Turpin suggested inserting in item #5 after victim (fee schedule) “has been acquitted by the Court”.

 

Chairman McHugh entertained a motion to approve the Policy On Impoundment of Seized Vehicle(s)/Property as amended retroactive to July 1, 2004.

 

Vice Chairman John Turpin moved to approved the Policy on Impoundment of Seized Vehicle(s)/Property as amended retroactive to July 1, 2004. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

POLICY ON IMPOUNDMENT OF SEIZED VEHICLE(S)/PROPERTY

 

Henceforth, it will be the policy of Stokes County to charge fees for the impoundment of vehicle(s)/property in the Stokes County Impoundment Lot.  Vehicle(s)/property seized under the following conditions shall be kept in the Stokes County Impoundment Lot.

 

1.      Vehicle(s)/Property by order of the Court.

2.      Vehicle(s)/Property seized by law enforcement officials.

3.      Vehicle(s)/Property seized through the cooperation of multi-county law enforcement agencies and/or County agencies.

 

Fee Schedule

 

Vehicle(s)/Property placed in the Stokes County Impoundment Lot shall be subject to the following Fees:

 

1.      The owner of the impounded vehicle(s)/property shall be charged a one-time administration fee of $100.

2. The owner of the impounded vehicle(s)/property shall be charged any towing

     or transportation fee incurred by Stokes County associated with the moving,    

     towing, or handling of said vehicle(s)/property.  The owner of the

     impounded vehicle(s)/property will be responsible for actual fees incurred 

     using outside vendors if needed and $50 per hour for one County vehicle  

     maintenance employee or $75 per hour if more than one County vehicle

     maintenance employee is required.

3.  The owner shall make payment by cash, certified check, or money order.

No personal checks accepted.

4.      The owner of the impounded vehicle(s)/property shall be charged fifteen dollars ($15) per day for every day said vehicle(s)/property is kept in the Stokes County Impoundment Lot.  Each new day begins at 7:00 am.

5.      In the case where an owner is the victim or has been acquitted by the court, having had their property stolen and/or seized by the Court, the administrative and storage fees will be waived upon approval of the County Manager.  The owner will, however, be charged any towing or transportation fees associated with moving, towing, or handling said property.

 

Use of Revenue Fees

 

Revenue from fees derived from the impoundment of vehicle(s)/property shall be used solely for the following purposes:

 

1.      To reimburse vendors for towing, moving, and handling charges.

2.      To pay charges incurred in and upon the eventual sale of said vehicle(s)/property by the County of Stokes.

3.      For the purchase of law enforcement equipment to include, but not

limited to vehicles, sidearms, ammunition, personal protective equipment

equipment associated with law enforcement vehicles, and communication

equipment.

          4. The purchase of maintenance equipment to be used by County Garage.

           

 

Approval of Purchases from Impoundment Revenue

 

Revenue derived from the impoundment of vehicle(s)/property shall be placed in the Stokes County General Fund with the associated revenue noted “Impoundment Fees”.

Appropriation from this fund shall be in keeping with the current policies of the County of Stokes.

 

Effective Date

 

This policy original effective date was 7:00 am on Wednesday, September 6, 1995.

Vehicles residing in the Impoundment Lot as of that date, as well as, those vehicles placed in the Impoundment Lot after said date, shall incur fee charges as stipulated by this policy.

 

Policy adopted as amended this 26th of July 2004 with a retroactive effective date of July 1, 2004 at 7:00 am.

 

                                                                                    ______________________________

                                                                                    Sandy McHugh

                                                                                    Chairman

______________________________

Darlene Bullins

Clerk to the Board

 

Approved as to form and legal sufficiency:

____________________________________

Jonathan C. Jordan, Stokes County Attorney

 

 

GENERAL GOVERNMENT – GOVERNING BODY – PAVING- GREENBOX COLLECTION SITES

 

Commissioner Inman requested possible patching to the Pinnacle Site Greenbox Site. 

 

Chairman McHugh requested contacting the NC-DOT for any assistance for patching potholes at the Greenbox sites.

 

 

 

There being no further business to come before the Board, Vice Chairman John Turpin moved to adjourn the meeting.  Commissioner Mabe seconded and the motion carried unanimously.

 

 

 

 

 

_________________________                                  _____________________________

Darlene Bullins                                                           Sandy McHugh

Clerk to the Board                                                       Chairman