STATE OF NORTH CAROLINA                 )                    OFFICE OF THE COMMISSIONERS

                                                            )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                             )                    DANBURY, NORTH CAROLINA

                                                            )                    JUNE 8, 2004




The Board of Commissioners of the County of Stokes, State of North Carolina, met for a scheduled budget work session for the proposed Fiscal Year 2004/05 County Budget in the Council Chambers of the Administrative Building, located in Danbury, North Carolina, on Tuesday, June  8, 2004, at 6:00 pm with the following members present:



                                    Chairman Sandy McHugh

                                    Vice-Chairman John Turpin

                                    Commissioner Howard Mabe

                                    Commissioner Leon Inman

                                    Commissioner Joe Turpin


                                    County Manager Richard Morris

                                    County Attorney Jonathan Jordan

                                    Darlene Bullins, Clerk to the Board


                                    Others in Attendance:

                                    Finance Director Julia Edwards

                                    Mr. Jack Veit  - Stokes Intern



Chairman McHugh called the meeting to order.


County Manager Rick Morris delivered the invocation.




Chairman McHugh opened the meeting by inviting the citizens in attendance to join the Board with the Pledge of Allegiance.


Cooperative Extension

County Extension Director Jeff Boyles


Extension Director Jeff Boyles noted the following concerning the proposed Cooperative Extension Budget:


            Increase for departmental supplies ( proposed additional position)

            Need for livestock agent (budgeted for 9 months/state will pay 50%)

            Increase agent position minimum $30,000 -$899 additional for current position

            Increase in clerical position $569 – State recommendation



Pete Shattuck – YMCA Director

Cindy Tuttle – Board Chairman

Marianne Shore – YMCA Stokes Recreation


County Manager Rick Morris noted that meetings had been held with YMCA Director Pete Shattuck and Board Chairman Cindy Tuttle.  Director Shattuck noted that the YMCA would like to continue the contract with changes to increase services to the County. 


Manager Morris noted that a possible performance contract such as with Centerpoint might be beneficial to track services provided by the YMCA.


YMCA Director Shattuck noted the following concerning the proposed Recreation Budget:


            YMCA would like to renew contract terminating 12-31-04

            Programs sponsored by YMCA for Stokes Recreation

                        After School Child Care – Walnut Cove Site

                        Youth Basketball League

                        Annual Moratock Easter Egg Hunt

                        Camp Wahoo Summer Day Camp – Walnut Cove Site

            Junior Golf Open

            Baseball Camp

            Wednesdays at Moratock – conjunction with Arts Council

            Annual Moratock Triathlon

            Senior Golf Open


Increase Corporate contributions

Annual agreement for one year to track progress



Chairman Cindy Tuttle requested new location for Recreation, which would be more visible from the road for advertising Recreation in the County.


District Resource Center

District Resource Director Tony Hill

Karen Flinchum – Office Assistant II


DRC Director Tony Hill noted the following concerning the proposed DRC Budget:


Explained in detail the Pre Trial Program – benefits for the County

Extra part time salaries for Pre Trial Program

Most increases in proposed budget relate to the proposed Pre Trial Program

Drug Screening performed by DRC Staff for revenue

Programs been offered by DRC Staff

            Contractual Services – NWPCOG- Grants

            Discussed Weekend program administered by the DRC

            Discussed additional funding from state reallocation funding


County Manager Rick Morris noted the reclassification/structure grade change of the DRC Director position.


Budget Work Session for Friday, June 11th


The Board discussed canceling the Friday, June 11th Budget Work Session due the Federal Declaration of a National Day of Mourning honoring the late President Ronald Reagan.



County Manager Rick Morris


County Manager Rick Morris noted the following concerning the proposed Administration Budget:


            Separation of Telephone and Postage

            Discussed the current telephone lease

            Professional fees transferred to Finance

            Advertising moved from other departments for cost savings

            County Manager to attend Administrative Course in upcoming fiscal year

            Auto Supplies and Department Supplies cut across the Board for all departments

            The Board discussed the County Manager’s and Sheriff’s positions being on a grade, upcoming manager goals for

            the future, six month evaluation-county manager, merit program, 2% COLA, surrounding county manager

            salaries, etc.



Finance Director Julia Edwards


Finance Director Julia Edwards noted the following concerning the proposed Finance Budget:


            Purchasing being transferred to a separate department

            Budget effects of GABS 34

            25% Accounting Tech II charged to Purchasing

            Purchase of Portable Printer for use with lap top computers

            Financial Software/Hardware Upgrades

            Departments to be able to view financial accounts in the upcoming fiscal year


Governing Body

County Manager Rick Morris


County Manager Morris discussed the 2% COLA, additional E&R meetings due to upcoming Revaluation, additional budget work sessions, other scheduled meetings required by Commissioners to attend, planning meetings and health/dental insurance included in the proposed Governing Body Budget.


Chairman McHugh moved to eliminate the COLA included for the County Commissioners’ salaries. 


Commissioner Mabe seconded the motion.


Upon further discussion, Chairman McHugh withdrew her motion. 


Commissioner Mabe withdrew his second to the motion.


County Manager Morris informed the Board that funding was included for an increase for the Chairman, but the wording was omitted from the footnotes. 


Manager Morris noted that almost every County Chair’s salary is from $500 to $1500 more than Commissioners’ salaries.


Chairman McHugh excused herself from the discussion of an increase for the Chair. 


The Board (with the omission of Chairman McHugh) discussed surrounding/similar counties salaries for the Chairman’s position.  The total increase for the additional for the Chair’s position for all meetings is estimated to be $570 annually.


Commissioner Inman moved to approve the County Manager’s recommendation to increase the salary for the Chairman to the Board of Commissioners to be included in the 2004/05 budget. 


Vice Chairman John Turpin seconded the motion. 


Due to Chairman McHugh not being approved to abstain from voting, Commissioner Inman withdrew his motion. 


Vice Chairman John Turpin withdrew his second to the motion.


Chairman McHugh requested to abstain from any voting or discussion on the topic of whether or not the Chairman of the Board is to receive a difference type of payment than the Board due to being Chairman.


Chairman McHugh turned the Chair over to Vice Chairman John Turpin.


Vice Chairman John Turpin moved to approve the motion to allow Chairman McHugh to abstain from any voting. 


Commissioner Inman seconded and the motion carried unanimously.


TO:             Darlene Bullins

                  Clerk to the Board


FROM:        Sandy McHugh

                  Chairman of the Board of County Commissioners


DATE:         June 9, 2004


As Chairman of the Board of County Commissioners for Stokes County, I wish to recuse myself from any discussion and/or vote on budget amendments regarding an increase in the pay for the position of Chairman of the Board of County Commissioners. I understand that this issue may not technically create a conflict for me under the Code of Ethics for Stokes County Commissioners, but I feel that it is important that I not participate in this issue. This is in reference to the Budget Work Session held the evening of June 8, 2004 in which the budget of the Governing Body was discussed and for which I recused myself from such discussion and voting.



Vice Chairman John Turpin moved to approve the salaries for the Commissioners for the upcoming fiscal year 2004/05. 


Commissioner Inman seconded the motion.


Vice Chairman John Turpin withdrew his motion due to no change in the proposed amount.


Commissioner Inman withdrew his second to the motion.


Vice Chairman John Turpin moved to approve the Chairman’s salary being increased by the amount of $17.50 for regular meeting, $7.00 for recessed meetings and $3.00 for other meetings. 


Commissioner Joe Turpin seconded and the motion carried (4-0) with Chairman McHugh abstaining from the vote.



There being no further business to come before the Board, Commissioner Inman moved to adjourn the budget work session. 


Commissioner Joe Turpin seconded and the motion carried (4-1) with Chairman McHugh voting against the motion.



_________________________                                  _____________________________

Darlene Bullins                                                      Sandy McHugh

Clerk to the Board                                                 Chairman