The Board of Commissioners of the County of Stokes, State of North Carolina, met for a scheduled budget work session for the proposed Fiscal Year 2004/05 County Budget in the Council Chambers of the Administrative Building, located in Danbury, North Carolina, on Monday, June 7, 2004, at 6:00 pm with the following members present:
Chairman Sandy McHugh
Vice-Chairman John Turpin
Commissioner Howard Mabe
Commissioner Leon Inman
Commissioner Joe Turpin
County Manager Richard Morris
County Attorney Jonathan Jordan
Darlene Bullins, Clerk to the Board
Others in Attendance:
Finance Director Julia Edwards
Assistant Finance Director Lisa Lankford
Mr. Jack Veit- Stokes Intern
Chairman McHugh called the meeting to order.
County Attorney Jonathan Jordan delivered the invocation.
Chairman McHugh opened the meeting by inviting the citizens in attendance to join the Board with the Pledge of Allegiance.
The following members were in attendance representing Stokes County Schools:
Vice Chairman Ty Boles
Yvonne Rutledge, School Board Member
Ernest Lankford, School Board Member
Sonya Cox, School Board Member
Dr. Larry Cartner, School Superintendent
Finance Director Lynette Moore
The Stokes County Board of Education and Stokes County Board of Commissioners began the Budget Work Session with the discussion of Capital Outlay.
The following topics were discussed:
North Stokes High School “S” Building (metal)
London Elementary School Gym (metal)
Nancy Reynolds Elementary School Gym (rubber)
Pine Hall Elementary School Gym/Media Center/Office Area (metal)
South Stokes High School Band Building (metal)
South Stokes High School “F” Building (metal)
12 total roofs are in need of repairing – six will be remaining
Chairman McHugh requested information concerning recent renovations at the
Central Office Building in Danbury, cost of renovations, cost of furniture,
and funding source in current school budget.
Dr. Cartner noted the need for renovations due to following items:
space issue, departmental needs, health and safety issues-flooding, wiring,
lightning, asbestos, sidewalks, paint, etc.
Possible Additional School Nurse
Possibility of 100 additional school nurses for the State- will be allocated per ADM
Waste having to be trucked out most of the year
Styrofoam products being used most of the year
The Stokes County Board of Education and Stokes County Board of Commissioners discussed Current Expense.
Dr. Cartner presented handouts and spoke concerning the following:
Projected Overall Funding Loss
Local - $380,574
State - $247,500
Total - $698,074
Local Funding Comparison (compares counties similar to Stokes)
(chart comparing ADM rank, # of students, total teachers, total locally, etc.)
Lost 6 teaching positions in planning allotment for 2004/05
Lost 3.5 positions in December 2003
Lost 1 support position (guidance, speech, nurses) in December 2003
Total Loss of 10.5 state positions for school year 2004-05
200 more students than 5 years ago and 18 fewer positions
Request four additional classroom positions in local budget
Request one additional school nurse in local budget
· Currently have 3 positions to serve 7408 students
· 2 are funded through school funds and 1 through the Health Dept.
Request one maintenance position
· 1.1 million square feet and slightly less than 700 acres maintained by
13 maintenance employees and 1 supervisor
· Preventive Maintenance
Redirecting $123,900 funded through school budget for SRO Officers to
be paid by local government to be used in the classroom
State mandated increases in retirement (+2.35%) and hospitalization (+125.00 per employee)
Costs for providing required P&S endorsements for 99 bus drivers
Eliminated one senior level position
One clerical addition to meet FSLA requirements
Three employees handle HR for functions for 1100 employees
Four and one half clerical handle finances, benefits, and insurance –1100 employees
Two employees handle entire Exceptional Children Program-over 1000 students
One employee directs Technology Prog. for–21 sites, 1100 employees, 7408 students
One employee handles required SIMS Management-18 schools, 7408 students
Three instructional directors (elementary, middle, high)
One clerical handles all curricular issues for 18 schools and 7408 students
Three employees conduct the child nutrition program –7408 students
One receptionist handles student records
One administration assistant to the Board of Education/Superintendent
One Finance Officer
Local positions – Technology and SIMS
In 2003-04, the local funding level of Stokes County is within $1.39 of
affecting the loss of Low Wealth Funding-estimated $1.146
Use of $360,000 of State funding for maintenance roofing needs
Need to use State funding for school construction and renovation
Removal of this cap will indicate a growing trust and will allow the school
system to leverage greater financial flexibility in moving funds for students needs
The Board of Education needs the flexibility to budget according to needs.
Dr. Cartner requested the Board of Education be allowed to budget the entire local allotment to purpose and function as needed.
Renovations – departmental and recruiting of personnel
Health and Safety Issues
Local Teaching Positions
Critical Need of Full Funding; Restricted funding
Funding formula changed from last year
The Boards discussed other issues pertaining to:
Redrawing of school lines
Retaining qualified personnel
Mobile units at schools – Mt. Olive 17 units
All Federal funding tied together- must take all or nothing
Increased transportation cost
Accountability of funding being expensed
Detailed information concerning the Low Wealth Funding
Chairman McHugh requested the following information:
Out of the $49 million in funding, what % goes into the Classroom
for teachers, teacher benefits, supplies, etc?
Commissioner Joe Turpin requested where the additional increase
of funding is being expensed?
Members of the Board of Education noted the following:
Central office renovations needed for space
Local funding in Stokes News inadequate
Recruitment of qualified teachers
Maintaining qualified teachers
Impact of State cuts
Main purpose- education of children
School Start Date Bill-takes 10 days away-possibly having to use substitutes
to allow Teachers to acquire continuing education credits
Redrawing lines would be domino effect –possibly increases all schools
No additional space in other schools for redrawing of the lines
Federal funding – estimate $3million for upcoming fiscal year
The current increase needed for the schools
Current overcrowding in Schools
Redrawing of school lines – need for new schools
Possibility of more jobs for Reynolds, which could increase attendance
Mobile unit- safety issues
Retaining and Recruiting qualified teachers
Need for competitive salaries and benefits for recruiting and retaining qualified
Chairman McHugh noted that the Board of Education has the option to request that funding can be moved to different funding sources before the budget is adopted; the need for building up the fund balance in order to obtain a good bond rating when new schools are able to be built; and the other needs for the citizens of Stokes County.
Board Member Yvonne Rutledge requested the Board be allowed to recalculate the $43 million final budget total that included estimates from federal and state funding.
Chairman McHugh noted that the proposed budget includes $416,000 more general funding than last year; school’s unreserved fund balance estimated $618,000; and over $1 million in ADM funding.
Chairman McHugh reiterated that after the budget is adopted by the County, the Board of Education can submit changes for purpose and functions all at one time to the County.
Dr. Cartner requested the Board be given a dollar amount of funding from the County in order to budget by purpose and function. Dr. Cartner requested that the records reflect that he requested full funding of the Stokes County Board of Education’s request.
Vice Chairman John Turpin requested information concerning Board Members being employed with organizations that the school system contracts with for professional services.
Vice Chairman John Turpin noted the conflict of interest in a school board member being paid by the school board in their private job which is contracted with Stokes County Schools.
Dr. Cartner stated that both the school board attorney and the North Carolina School Board Association Attorney, both confirmed that the school contracts with a Company that the Board member happens to be an employee there. The School Board does not contract with the Board member. Dr. Cartner noted that the Board Member abstained from the voting of that contract.
Vice Chairman John Turpin and Commissioner Joe Turpin noted individuals that are graduating highs schools and even community college that don’t have the basic spelling and writing skills.
There being no further business to come before the Board, Vice Chairman John Turpin moved to adjourn the budget work session.
Commissioner Joe Turpin seconded and the motion carried unanimously.
Darlene Bullins Sandy McHugh
Clerk to the Board Chairman