STATE OF NORTH CAROLINA                             )                    OFFICE OF THE COMMISSIONERS

                                                                        )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                         )                    DANBURY, NORTH CAROLINA

                                                                        )                    JUNE 4, 2004









The Board of Commissioners of the County of Stokes, State of North Carolina, met for a scheduled budget

work session for the proposed Fiscal Year 2004/05 County Budget in the Council Chambers of the Administrative Building, located in Danbury, North Carolina, on Friday, June 4, 2004, at 6:00 pm with

the following members present:



                                    Vice-Chairman John Turpin

                                    Commissioner Howard Mabe

                                    Commissioner Joe Turpin


                                    County Manager Richard Morris

                                    County Attorney Jonathan Jordan

                                    Darlene Bullins, Clerk to the Board


                                    Chairman Sandy McHugh – absent

                                    Commissioner Leon Inman – absent


                                    Others in Attendance:

                                    Finance Director Julia Edwards

                                    Assistance Finance Director Lisa Lankford

                                    Mr. Jack Veit – Stokes Intern


Vice Chairman John Turpin called the meeting to order.


Vice Chairman John Turpin noted that Chairman McHugh would be delayed due to attending a funeral visitation and Commissioner Inman was absent due to attending a family wedding.


Finance Director Julia Edwards presented corrected copies of the following proposed budgets:


            Environmental Health                                          Fire and Rescue

            Revaluation                                        Revenue and Expenditures Summaries


Social Services – Administration Services

DSS Director Jan Spencer

Accounting Tech III Patti St. Hilaire


DSS Director Jan Spencer presented justification information for the following reclassifications:


            Social Worker III – Office of State Personnel has performed a statewide child welfare crisis and compensation

            study to recruit and retain child welfare crisis Social Workers.  Office of State Personnel recommends

            classification upgrades.  Director Spencer noted 6 positions, 2 which would be salary increases, 1 currently

            vacant , 3 are trainees that would not require salary increases this fiscal year.  Request reclassification of

            current grade 68 to grade 70.  Additional cost of county funding for the two current employees - $2269 –

            Proposed effective date –July 1, 2004


Social Worker II Supervisor -  Reclassification of Social Worker III to Social Worker II Supervisor.  Currently, DSS has one Supervisor for 10 social workers in child welfare, State mandates one Supervisor for 5 social workers in child welfare.  Request reclassification of current grade 68 to grade 70.  Additional cost of county funding for reclassification – $1,024.  Urgent need for supervisors in the field with trainees.


Administrative Officer I – Reclassification Accounting Tech. III to Administrative Officer I.  Duties has increased

drastically – personnel, payroll, accounts payable, 1571, budget responsibilities – critical position for obtaining reimbursement from State and Federal funding.  Reclassification of current grade 63 to grade 67.


Income Maintenance II – New position – Position would perform Program

Integrity and Foods Stamps.  Revenues continue to decrease – 2002= $84,000

2003 - $27,000 and 2004 =$17,000 (5 months).  12% increase in Food Stamps caseload size in the past year.  Failed the zero tolerance level in Food Stamps Program three months during the past year.  Proposal – 50% Program Integrity and 50% Foods Stamps Program, estimates the collection in Program Integrity would cover the cost of the County share.


            Chairman McHugh entered the budget work session at 6:40 pm.


            Ms. Betty Arrington, Food Stamps Supervisor, explained the Food Stamp Process.


The Board discussed the food stamp process, fraud system, collection of overpayments, food stamps recipients in Stokes County, federal funding, etc.


Vice Chairman John Turpin turned the Chair over to Chairman McHugh.


Other items discussed in the proposed Social Services budget:


·         Professional Services –HCCBG

·         Professional Services –Tanf Child Enrichment

·         Professional Services – Personal Care Services

·         Telephone and Postage – Separation of telephone and postage this fiscal year

·         Utilities – Transferred from Public Buildings for reimbursement purposes

·         Advertising

·         Independent Living Services

·         Equipment – Non Capitalized – Funding request no longer needed due

to extra funding available for computer purchases in this current

fiscal year 2003/04.

·         Auto Supplies – Increase in gasoline prices

·         Food Stamp Issuance

·         Foster Care

·         Sources of Revenue


Chairman McHugh moved to transfer the following DSS Budget items:


Transfer From: Social Services Administration

$3500 Postage -  100.5310.321

$3500 Telephone -  100.5310.320

            Transfer To: Social Services Medical Assistance

            $7000 Medicaid – 100.5450.000


Vice Chairman John Turpin seconded and the motion carried (4-0) with Commissioner Inman absent.


Other proposed budgets reviewed by the Board:


·         Social Services – Aid to Blind

·         Social Services – Day Care Services

            Smart Start – With budget amendments final for 2003/04 was $230,000

            Maintenance of Effort discussed

·         Social Services – Medicaid

·         Medicaid continues to increase, possible legislative changes could

            hopefully decrease the county’s share.  One of two states (NC and NY)

            left that has to share Medicaid’s cost.

·         Social Services – Public Assistance Programs

Maintenance of Effort discussed

·         Increase for Emergency Assistance needed

·         Increase in Adoption Assistance

·         Budget also includes direct pay from State

·         Discussed IV –E and IV- B funding sources

·         Teen Pregnancy



There being no further business to come before the Board, Commissioner Joe Turpin moved to adjourn the budget work session.  Vice Chairman John Turpin seconded and the motion carried (4-0) with Commissioner Inman absent.



_________________________                                  _____________________________

Darlene Bullins                                                      Sandy McHugh

Clerk to the Board                                                  Chairman