STATE OF NORTH CAROLINA                             )                    OFFICE OF THE COMMISSIONERS

                                                                        )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                         )                    DANBURY, NORTH CAROLINA

                                                                        )                    APRIL 26, 2004

 

 

The Board of Commissioners of the County of Stokes, State of North Carolina, met  in regular session in the Council Chambers of the Administrative Building, located in Danbury, North Carolina, on Monday, April 26, 2004, at 7:00 pm with the following

members present:

 

                                    Chairman Sandy McHugh

                                    Vice-Chairman John Turpin

                                    Commissioner Howard Mabe

                                    Commissioner Leon Inman

                                    Commissioner Joe Turpin

 

                                    County Manager Richard Morris

                                    County Attorney Jonathan Jordan

                                    Darlene Bullins, Clerk to the Board

 

 

Chairman McHugh called the meeting to order.

           

County Manager Richard Morris delivered the invocation.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

Chairman McHugh opened the meeting by inviting the citizens in attendance to join the Board with the Pledge of Allegiance.

 

PUBLIC HEARING

NC DEPARTMENT OF TRANSPORTATION

PROPOSED SECONDARY ROAD IMPROVEMENT PROGRAM F/Y 2004-05

 

Chairman McHugh called the Public Hearing for the Proposed Secondary Road

 

Improvement Program for the Fiscal Year 2004/05 to order.

 

The following citizens spoke concerning secondary roads in Stokes County:

Ms. Cora Covington

1190 Old Lynch Road

Pilot Mountain, NC 27041

RE:  Old Lynch Road

 

Ms. Covington requested pavement of Old Lynch Road, which has two school buses that travels the road daily.

 

Ms. Andrea Griffin

1768 Rierson Road

Tobaccoville, NC  27050

RE:  Rierson Road

 

Ms. Griffin spoke on behalf of herself and Ms. Melva Smith.  Mr. & Mrs. Smith have lived on the Rierson Road since 1956.  Ms. Griffin stated that the travel has doubled, has a church, and also has school buses.  Ms. Griffin questioned the possibility of pavement of Rierson Road due to Rierson Road being noted last year and requested pavement of Rierson Road this fiscal year.

 

Chairman McHugh noted that Rierson Road is on the proposed list submitted to the

Board of Commissioners for Fiscal Year 2004-05.

 

Chairman McHugh called the Public Hearing for the Proposed Secondary Road Improvement Program for Fiscal Year 2004-05 to close.

 

PUBLIC HEARING

PROPOSED EXOTIC ANIMAL ORDINANCE

 

Chairman McHugh called the Public Hearing for Proposed Exotic Animal Ordinance to order.

 

            The following citizen spoke concerning the proposed Exotic Animal Ordinance:

 

Mr. Ed Gambill

1654 Mountain View Road

King, NC  27021

RE:  Proposed Exotic Animal Ordinance           

 

Mr. Gambill commended the Board for the Proposed Exotic Animal Ordinance stating it was a good move and the right direction to protect the citizens of Stokes County. Mr. Gambill suggested changing the name of the ordinance to an ordinance for vicious

and dangerous animals.  Mr. Gambill stated that the word  “exotic” means to introduce from another country or not native, some of things on the list are not exotic animals.  Mr. Gambill presented to the Clerk a copy of the Linn County Dangerous and Vicious Animals Ordinance for the Board’s consideration. Mr. Gambill concluded that the minimum containment for an exotic animal should be included in the proposed ordinance. (A copy of the Linn County Ordinance will be maintained in the Clerk’s Office)

Chairman McHugh called the Public Hearing for the Proposed Exotic Animal Ordinance to a close.

 

GENERAL GOVERNMENT –GOVERNING BODY-APPROVAL OF MINUTES

 

Chairman McHugh entertained a motion to approve or amend the minutes of the April 6th and April 12th  meetings.

           

Commissioner Inman moved to approve the minutes of the April 6th and April 12th meetings. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

 

There were no public comments.

 

GENERAL GOVERNMENT –REVIEW – PROPOSED SECONDARY ROAD IMPROVEMENT PROGRAM FOR FISCAL YEAR 2004/05

 

Mr. Robert McMath, Assistant District Engineer-NCDOT, submitted the following proposed Stokes County Secondary Construction Program for Fiscal Year 2004-05:

 

(also in attendance – District Engineer Mike Shaffner-NCDOT; Division Maintenance Engineer Mike Patton-NCDOT; and Kent Boyer-Stokes County-DOT)

 

Estimated SRCF Allocation                                              $1,315,000.00

Estimated SRTF Allocation                                                 $625,000.00

            Total SRC & TF Allocation                                              $1,940,000.00

 

Paving of Unpaved Roads (SCRF)

            State Road        Local Name                                           Estimated Construction

            Number                                                                        Funds

            1103                 Rierson Road                                         $280,000.00

            1612                 Stovall Road                                          $285,000.00

            1702                 Mission Road                                         $205,000.00

            1175                 Flat Rock Road                                      $280,000.00

            1189                 Old Orchard Road                                   $100,000.00

                                    SRCF Sub Total                                $1,150,000.00

Paving of Unpaved Road (Trust Funds)

State Road        Local Name                                           Estimated Construction

            Number                                                                        Funds

            1509                 John Tucker Road                                  $224,000.00

            1460                 Elmer Shelton Road                                  $81,000.00

            1734                 Joe Joyce Road                                        $81,000.00

                                    SRTF Sub Total                                    $386,000.00

 

Right of Way Engineering                                                           $70,000.00

 

Spot Stabilization Unpaved Roads                                             $256,000.00

Spot Stabilization/Spot Improvement                           

 

Road Additions/Road Widenings/POP/Fire Depts.            $78,000.00

 

Grand Total                                                                $1,940,000.00

 

Mr. McMath concluded that in the event that the right of way (ROW) is not available on any of the projects in this program, the State will proceed to the next road on the priority list, road additions, or property owner’s participation, whichever is appropriate.

 

The Board discussed the number miles paved in Stokes County each year, priority listings, right of way issues, and issues pertaining to the adoption of the proposed Fiscal Year 2004-05 Secondary Road Improvement Program.

 

            Division Engineer Mike Shaffner noted that the Board had three options:

            (General Statue-136-44.8)

 

(1)    take no action

(2)    request deviations which requires another special hearing and submission of deviations

(3)    concur with what the NCDOT has presented

 

Mr. Shaffner concluded that the North Carolina Board of Transportation has the final concurrence.

 

Chairman McHugh entertained a motion to concur in the Proposed Secondary Road Improvement Program for Fiscal Year 2004/05.

 

Commissioner Joe Turpin moved to concur in the Proposed Secondary Road Improvement Program for Fiscal Year 2004/05.  Commissioner Mabe seconded and the motion carried unanimously.

(a copy of  Secondary Road Improvement Program for Fiscal Year 2004/05 and mapping will be maintained in the Clerk’s office and posted on the Commissioners’ Bulletin Board located in the Administrative Building)

 

GENERAL GOVERNMENT–HISTORIC SOCIETY – CELEBRATE THE PAST – 100th  ANNIVERSARY HISTORIC COURTHOUSE

 

President Charles Farlow, Stokes County Historical Society, presented information to the Board concerning the upcoming 4th Annual Celebrate the Past Festival.

 

            Mr. Farlow noted the following pertaining to the Festival

 

 

Mr. Farlow concluded with information concerning the 71 structures and sites in the Town on Danbury on the National Register of Historic Places which includes the Stokes County Courthouse.  The 100th  anniversary of the Stokes County Courthouse

and Old Jail will be included this year’s celebration.

 

GENERAL GOVERNMENT –TAX ADMINISTRATIVE REPORT

 

Tax Administrator Wren Carmichael presented the Tax Administration Report.

           

Tax Administrator Carmichael requested Refunds for Motor Vehicles totaling $148.16 for the following:

 

 

Chairman McHugh entertained a motion to approve the following Motor Vehicle Refunds totaling $148.16:

 

 

Commissioner Mabe moved to approve the submitted Motor Vehicle Refunds totaling $148.16.  Commissioner Joe Turpin seconded and the motion carried unanimously.

 

Tax Administrator Carmichael requested the following Property Tax Release Requests for Real and Personal Property totaling $620.39:

 

 

Chairman McHugh entertained a motion to approve the submitted Property Tax Release Requests for Real and Personal Property totaling $620.39.

 

Vice Chairman John Turpin moved to approve the submitted Property Tax Release Requests for Real and Personal Property totaling $620.39.  

 

Commissioner Inman seconded and the motion carried unanimously.

 

Tax Administrator Carmichael requested the following Property Tax Release Requests for Motor Vehicles totaling $65.89:

 

·         Lester B Wright                   $58.43

·         Taylor G. Shepherd                $7.46

 

Tax Administrator Carmichael recommended the Property Tax Release Request for Motor Vehicle for Lester B. Wright in the amount of $58.43.

 

Chairman McHugh entertained a motion to approve the requested Property Tax Release Request for Motor Vehicle for Lester B. Wright in the amount of $58.43.

 

Vice Chairman John Turpin moved to approve the motion for the requested Property Tax Release Request for Motor Vehicle for Lester B. Wright in the amount of $58.43. 

 

Commissioner Inman seconded and the motion carried unanimously.

 

Tax Administrator Carmichael did not recommend the Property Tax Release Request for Motor Vehicle for Taylor G. Shepherd in the amount of $7.46.  Mr. Shepherd claims that the vehicle has been wrecked and repaired before he bought it and that it has a salvaged title. The Bill of Sale nor the DMV records indicate that there is a salvage title. 

 

The vehicle was inspected by the Tax Office on 4-19-04. The body and paint was found to be in very good condition.

 

Chairman McHugh entertained a motion to approve the requested Property Tax Release Request for Motor Vehicle for Taylor G. Shepherd in the amount of $7.46.

 

Vice Chairman John Turpin moved to approve the motion for the Property Tax Release for Motor Vehicle for Taylor G. Shepherd in the amount of $7.46. 

 

Commissioner Joe Turpin seconded and the motion carried (4-1) with Chairman McHugh voting against the motion.

 

GENERAL GOVERNMENT – ANIMAL CONTROL – PROPOSED EXOTIC

ANIMAL ORDINANCE

           

Chief Animal Control Officer Sarah Shumate and County Attorney Jonathan Jordan presented information concerning the submitted draft to the Board on the proposed Exotic Animal Ordinance and a revised Exotic Animal Permit/Registration form, which was prepared by the Steering Committee.

 

County Attorney Jordan presented a flow chart pertaining to the proposed Ordinance, which the Board discussed.  County Attorney Jordan concluded that an Adoption of this proposed Ordinance must have an unanimous vote by the Board and requested further direction of the Board.

 

The Board continued discussion concerning the proposed Ordinance- grandfathering existing exotic animals, waiving fees for existing exotic animals, surrounding counties that did not grandfather existing animals, etc.

 

Chief Animal Control Officer Sarah Shumate noted that there had not been any calls except for support for approval pertaining to the proposed ordinance.

 

Chief Animal Control Officer Shumate concluded that the cage restrictions were not included due to the fact that information from wildlife sanctuaries and zoo had not returned the requested requirements.  Requirements will be drawn up from experts who deal with these types of animals everyday.

 

Chairman McHugh moved to amend Section 6-B of the Proposed Exotic Animal Ordinance to include that fees be waived for pre-existing Section 3 animals provided that the registration process begins within 30 days and complete the registration process within 90 days unless that time is extended by the Commission. 

 

Commissioner Inman seconded the amendment and the amendment to Section 6-B carried unanimously.

 

Chairman McHugh entertained a motion to approve the Adoption of the Stokes County Exotic Animal Ordinance as amended.

 

Commissioner Inman moved to approve the Adoption of the Stokes County Exotic Animal Ordinance as amended.  Vice Chairman John Turpin seconded and the motion carried unanimously.  (Original amended Ordinance will be maintained in the Stokes County Ordinance Book maintained in the Clerk’s Office) (A copy of the amendment Ordinance

will be placed with the minutes)

 

Chief Animal Control Officer Sarah Shumate nominated the following to who served on the Steering Committee to be on the Stokes County Exotic Animal Review Committee:

 

Chairman Sandy McHugh- Stokes Board of Commissioners

                        County Manager Rick Morris

                        County Attorney Jonathan Jordan

                        Lt. Junior Palmer-Stokes County Sheriff’s Dept.

                        EMS Shift Supervisor Greg Collins-Stokes EMS

                        Health Director Steve Smith

                        Emergency Communications Director Del Hall

                        Assistant Fire Marshal Robert Snyder

                        DSS Director Jan Spencer

                        Jimmy Boyles-Representative NC Wildlife Commission

                        Dr. Debbie Cowan- Veterinarian

                       

These nominations can be considered at the May 10th meeting.

 

The Board commended the hard work of those involved in preparation of the Stokes County Exotic Animal Ordinance.

 

GENERAL GOVERNMENT-EMERGENCY MANAGEMENT – EMERGENCY MANAGEMENT ORDINANCE

 

 EMS Director Monty Stevens submitted the following proposed Part 2 for the County State of Emergency Ordinance- An Ordinance Authorizing the Proclamation of A State of Emergency and The Imposition of Prohibitions and Restrictions During a State of Emergency, which was adopted February 20, 1989.

 

Director Stevens noted that the proposed Part 2 outlines the day-to-day operations of the Emergency Management Office for Stokes County as the coordinating agency for all activity in connection with Emergency Management.

 

Director Stevens requested that the proposed Part 2 should be considered as Part 1 and The County of State of Emergency Ordinance adopted in 1989 be considered Part 2.

 

Chairman McHugh entertained a motion to amend the County State of Emergency Ordinance to include the Stokes County Emergency Management Ordinance as Part 1 and amend and make the  Ordinance Authorizing the Proclamation of A State of Emergency and The Imposition of Prohibitions and Restrictions During a State of Emergency that was

adopted in 1989 as Part 2.   

 

Chairman McHugh noted that this amendment would place the Emergency Management Department in charge of emergencies.

 

Commissioner Inman moved to amend the County State of Emergency Ordinance to include the Stokes County Emergency Management Ordinance as Part 1 and amend and make the Ordinance Authorizing the Proclamation of A State of Emergency and The Imposition of Prohibitions and Restrictions During a State of Emergency that was adopted in 1989 as Part 2.  Commissioner Mabe seconded and the motion carried unanimously.  Original amended Ordinance will be maintained in the Stokes County Ordinance Book maintained in the Clerk’s Office)

 

                                              STOKES COUNTY EMERGENCY ORDINANCE

            EMERGENCY MANAGEMENT ORDINANCE

                                                                         Part 1

                                                   The County of Stokes ordains:

                                            The Stokes Emergency Management Agency.

 

 

Section 1.         Short Title

 

This ordinance shall be known and may be cited and referred to as "Emergency Management Ordinance for the County of Stokes".

Section 2.         Intent and Purpose

 

(1)        It is the intent and purpose of this Ordinance to establish an office that will insure the complete and efficient utilization of all of the County of Stokes' resources to combat disaster resulting from enemy actions or other disasters as defined herein.

 

(2)        The Stokes County Office of Emergency Management will be the coordinating agency for all activity in connection with Emergency Management, it will be the instrument through which the Stokes Board of Commissioners may exercise the authority and discharge the responsibilities vested in them during disaster emergencies.

 

(3)        This Ordinance will not relieve any County Department of the moral responsibilities or authority given to it in the County Charter or by local ordinances, nor will it adversely affect the work of any volunteer agency organized for relief in disaster emergencies.

 

Section 3.         Definitions

 

(1)        The following definitions shall apply in the interpretation of this Article:

 

(a)        "Emergency Management" is the basic government functions of maintaining the public peace, health and safety during an emergency. This term shall include plans and preparations for protection and relief, recovery and rehabilitation from effects of an attack by the forces of an enemy nation or the agents thereof, or a disaster as defined herein. It shall not, however, include any activity that is the primary responsibility of the military forces of the United States.

 

(b)        "Attack" shall mean direct or indirect assault against the County of Stokes, its government, its environs, or of the nation, by the forces of a hostile nation or the agents thereof, including assault by bombing, conventional or nuclear, chemical or biological warfare, terrorism or sabotage.

 

 

(c)        "Disaster" includes but is not limited to actual or threatened enemy attack, sabotage, extraordinary fire, flood, storm, epidemic, accident, chemical spill or other impending or actual calamity endangering or threatening to endanger health, life or property of constituted government.

 

(d)        "Emergency Management Forces" shall mean the employees, equipment and facilities of all County departments, boards, councils, institutions and commissions; and in addition, it shall include all volunteer personnel, equipment and facilities contributed by, or obtained from, volunteer persons or agencies.

 

(e)        "Volunteer" shall mean contributing a service, equipment or facilities to the Emergency Management Agency without remuneration.

 

(f)        "Emergency Management Volunteer" shall mean any person duly registered, identified and appointed by the Coordinator of the Stokes County Emergency Management Agency and assigned to participate in the Emergency Management Activity.

 

(g)        "Coordinator" shall mean the Coordinator of the Stokes County Emergency Management Agency, appointed as prescribed in this Ordinance.

 

(h)        "Regulations" shall include plans, programs and other emergency procedures deemed essential to emergency management.

 

Section 4.         Organization and Appointments

 

(1)        The organization shall consist of the following:

(a)        An agency of Emergency Management within the executive department of the Stokes County government under the direction of the Stokes County Board of Commissioners. The agency head of the Stokes County Emergency Management Agency shall be known as the Coordinator, and such assistants and other employees as are deemed necessary for the proper functioning of the agency will be appointed.

 

 

(b)        The employees and resources of all Stokes County departments, boards, institutions, and councils shall participate in the emergency management activities. Duties assigned to County departments shall be the same as or similar to the normal duties of the department, where possible.

 

(c)        Volunteer personnel and agencies offering service to, and accepted by the County.

 

(2)        The Stokes County Board of Commissioners shall appoint a Coordinator of the Stokes Emergency Management Agency who shall be a person well versed and trained in planning operations involving the activities of many different agencies which will operate to protect the public health, safety and welfare in the event of danger from enemy action or disaster as defined in this Ordinance.

 

(3)        The Coordinator shall designate and appoint Deputy Coordinators to assume the emergency duties of the Coordinator in the event of his absence or inability to act.

 

Section 5.         Day to Day Duties and Responsibilities of the Coordinator

 

(1)        The Coordinator shall be responsible to the Stokes County Board of Commissioners in regard to all phases of emergency management activity. The Coordinator shall be responsible for the planning, coordination and operation of the Emergency Management activities in Stokes County. The Coordinator shall maintain liaison with the State and Federal authorities and the authorities of nearby political subdivisions so as to insure the most effective operation of the Emergency Management plans. The Coordinator's duties shall include, but not be limited to, the following:

 

(a)        Coordinating the recruitment of volunteer personnel and agencies to augment the personnel and facilities of the County of Stokes for Emergency Management purposes.

 

(b)        Development and coordination of plans for the immediate use of all facilities, equipment, manpower and other resources of the County for the purpose of minimizing or preventing damage to persons and property; and protecting and restoring to usefulness governmental services and public utilities necessary for the public health, safety, and welfare.

 

(c)        Negotiating and concluding agreements with owners or persons in control of building or other property for the use of such building or other property for the Emergency Management purposes and designating suitable buildings as public shelters.

 

 

(d)        Through public informational programs, educating the populace as to actions necessary and required for the protection of their persons and property in case of enemy attack or disaster as defined herein, either impending or present.

 

(e)        Conducting public practice alerts to insure the efficient operation of the Emergency Management forces and to familiarize residents with Emergency Management regulations, procedures and operations.

 

(f)        Coordinating the activity of all other public and private agencies engaged in any Emergency Management activities.

 

Section 6.         Emergency Management Plans

 

(1)        Comprehensive Emergency Management plans shall be adopted and maintained by resolution of the Stokes County Board of Commissioners. In the preparations of these plans as it pertains to county organization, it is intended that the services, equipment and facilities and personnel of all existing departments and agencies shall be utilized to the fullest extent. When approved, it shall be the duty of all departments and agencies to perform the functions assigned by these plans and to maintain their portions of the plans in a current state of readiness at all times. These plans shall have the effect of law whenever a disaster or emergency, as defined in this Ordinance, has been proclaimed.

 

(2)        The Coordinator shall prescribe in the emergency plans those positions within the disaster organization, in addition to his own, for which lines of succession are necessary. In each instance, the responsible person will designate and keep on file with the Coordinator a current list of three (3) persons as successors to his position. The list will be in order of succession and will nearly as possible designate persons best capable of carrying out all assigned duties and functions.

 

(3)        Each service chief and department head assigned responsibility in the Plans shall be responsible for carrying out all duties and functions assigned therein. Duties will include the organization and training of assigned employees and where needed volunteers. Each chief shall formulate the Standing Operating Procedure to implement the plans for his service.

 

(4)        Amendments to these Plans shall be submitted to the Coordinator. If approved, the Coordinator will then submit the amendments to the Stokes County Board of Commissioners with his recommendation for their approval.

 

(5)        When a required competency or skill for a disaster function is not available within government, the Coordinator is authorized to seek assistance from persons outside of government. The assignment of duties, when of a supervisory nature, shall also include the granting of authority for the persons so assigned to carry out such duties prior to, during, and after the occurrence of a disaster. Such services from persons outside of government may be accepted by local government on a volunteer basis. Such citizens shall be enrolled as Emergency Management volunteers.

 

Section 7.         No Municipal or Private Liability

 

(1)        This ordinance is an exercise by the County of Stokes of its governmental functions for the protection of the public peace, health, and safety, and neither the County of Stokes nor agents and representatives of same, or any individual, receiver, firm, partnership, corporation, association, or trustee, or any of the agents thereof in good faith carrying out, complying with or attempting to comply with any order, rule or regulation promulgated pursuant to the provisions of this Ordinance, shall be liable for any damage sustained to persons or property as the result of said activity.

 

(2)                Any person owning or controlling real estate or other premises who voluntarily and without compensation grants the County of Stokes the right to inspect, designate and use the whole or any part or parts of such real estate or premises for the purpose of sheltering persons during an actual, impending or practice disaster situation shall not be civilly liable for the death of, or injury to, any persons on or about such real estate or premises under such license, privilege or other permission; or for loss of, or damage to, the property of such person.

 

Section 8.         Violations

 

It shall be a misdemeanor for any person to violate any of the provisions of this Ordinance or plans issued pursuant to the authority contained herein, or to willfully obstruct, hinder or delay any member of the Emergency Management organization as herein defined in the enforcement of the provisions of this Ordinance or any plan issued hereunder.

 

Section 9.         Severability

 

Should any provision of this Ordinance be declared invalid for any reason, such declaration shall not affect the validity of other provisions of this Ordinance, as a whole, it being the legislative intent that the provisions of this Ordinance shall be severable and remain valid notwithstanding such declaration.

 

Section 10.       Conflicting Ordinances, Orders Rules and Regulations Suspended

 

At all times when the orders, rules and regulations made and promulgated pursuant to this Article shall be in effect, they shall supersede all existing ordinances, orders, rules and regulations insofar as the latter may be inconsistent therewith.

 

Section 11.       Applicability Extension

 

The undersigned municipalities hereby ratify this ordinance and adopt it as their own including all forms and conditions specified herein.

 

Section 12.       Effective Date

 

            This Part I Ordinance shall take effect on the 26th day of April 2004.

 

 

    ___________________________________ 

    Sandy McHugh Chairman, County Board of Commissioners

 

   

    ATTEST:

 

 

   _______________________________________

   Darlene Bullins, Clerk to the Board

 

GENERAL GOVERNMENT-SENIOR SERVICES-BUDGET ORDINANCE AMENDMENT #122

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #122 which is necessary to amend the General Fund to transfer funds from salaries and wages for the purchase of two computers.   The appropriations are to

be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Senior Services

 

 

 

 

100.5860.000

 

Salaries and Wages

 

  $4,000.00 

 

 

100.5860.511

 

Equipment-Non Capitalized

 

 

 

$4,000.00

 

 

 

 

  $4,000.00

 

$4,000.00

 

This will result in a net increase of $0.00 in the appropriations of the General Fund. 

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #122.

           

Vice Chairman John Turpin moved to approve Budget Ordinance Amendment  #122. 

 

Commissioner Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –HEALTH DEPARTMENT-BUDGET ORDINANCE AMENDMENT #123

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #123 which is necessary to amend the General Fund for re-appropriation of Federal funds within the Health Promotion Grant and WIC-Client Services.  The

appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Health Department

 

 

 

 

100.5100.000

 

Salaries

 

    $4,972.00

 

 

100.5100.090

 

Social Security

 

       $305.00

 

 

100.5100.091

 

Medicare

 

         $71.00

 

 

100.5100.100

 

Retirement

 

       $241.00

 

 

100.5100.101

 

BB&T 401(k)

 

         $49.00

 

 

100.5100.110

 

Group Insurance

 

 

 

$84.00

100.5100.310

 

Travel

 

       $448.00

 

 

100.5100.340

 

Printing

 

 

 

$253.00

100.5100.261

 

Office Supplies

 

 

 

$6,321.00

100.5100.290

 

Miscellaneous Expense

 

       $572.00

 

 

100.5100.370

 

Advertising

 

 

 

$850.00

100.5100.450

 

Insurance and Bonds

 

       $850.00

 

 

 

 

 

 

   $7,508.00

 

$7,508.00

 

This will result in a net increase of $00.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #123.

           

Commissioner Joe Turpin moved to approve Budget Ordinance Amendment #123. 

 

Commissioner Mabe seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –SOCIAL SERVICES-BUDGET ORDINANCE AMENDMENT #124

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #124 which is necessary to amend the General Fund for a State approved computer purchase with Maintenance of Effort (MOE) monies, additional federal funds for TANF Emergency Assist and Crisis Intervention and transferring federal adoption incentive funds for salaries.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Social Services

 

 

 

 

100.5410.002

 

TANF-Emergency Assistance

 

 

 

$30,000.00

100.5850.001

 

Day Care – TANF

 

  $30,000.00

 

 

100.5310.511

 

Equipment-Non Capitalized

 

 

 

$30,000.00

100.5480.000

 

Crisis Intervention

 

 

 

$1,625.00

100.5310.000

 

Salaries

 

 

 

$3,358.00

100.5470.005

 

Federal Adoption Incentive Fund

 

    $3,358.00

 

 

 

 

 

 

  $33,358.00

 

$64,983.00

 

This will result in a net increase of $31,625.00 in the appropriations of the Welfare-Federal for General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.202

 

Welfare-Federal

 

 

 

$31,625.00

 

 

 

 

 

 

$31,625.00

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #124.

           

Commissioner Mabe moved to approve Budget Ordinance Amendment #124.

 

Commissioner Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT-HEALTH DEPARTMENT-BUDGET ORDINANCE AMENDMENT #125

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #125 which is necessary to amend the General Fund to un-appropriate Smart Start Grant Fund due to unfilled vacant positions.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Health Department

 

 

 

 

100.5100.000

 

Salaries

 

    $14,834.00

 

 

100.5100.090

 

Social Security

 

         $920.00

 

 

100.5100.091

 

Medicare

 

         $215.00

 

 

100.5100.100

 

Retirement

 

         $872.00

 

 

100.5100.101

 

BB&T 401(k)

 

         $195.00

 

 

100.5100.110

 

Group Insurance

 

 

 

$774.00

100.5100.180

 

Professional Services

 

 

 

$2,662.00

 

 

 

 

     $17,036.00

 

$3,436.00

 

This will result in a net increase of $13,600.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.261

 

Smart Start Health

 

  $13,600.00

 

 

 

 

 

 

  $13,600.00

 

 

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #125.

           

Commissioner Mabe moved to approve Budget Ordinance Amendment #125.

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –HEALTH DEPARTMENT-BUDGET ORDINANCE AMENDMENT #126

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #126 which is necessary to amend the General Fund to transfer funds for fuel cost, re-appropriate state funds to purchase a transit laser, appropriate additional state funds to cover increase costs in STD testing supplies and portion of costs with Hanging Rock State Park Water Project.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Health

 

 

 

 

100.5100.261

 

Office Supplies

 

         $995.00

 

 

100.5100.510

 

Equipment

 

        

 

$995.00

100.5100.230

 

Medical Supplies

 

 

 

$2,375.00

100.5100.350

 

Maint. & Repairs-Equipment

 

         $122.00

 

 

100.5100.450

 

Insurance & Bonds

 

         $378.00

 

 

100.5100.290

 

Misc. Expense

 

 

 

$500.00

 

 

Home Health

 

 

 

 

100.5190.310

 

Travel

 

      $3,500.00

 

 

100.5190.250

 

Auto Supplies

 

 

    

$3,500.00

 

 

 

 

      $4,995.00

 

$7,370.00

 

This will result in a net increase of $2,375.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.248

 

Family Planning

 

 

 

$2,375.00

 

 

 

 

 

 

$2,375.00

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #126.

           

Commissioner Inman moved to approve Budget Ordinance Amendment #126.

 

Commissioner Mabe seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT- INFORMATION SYSTEMS–-BUDGET ORDINANCE AMENDMENT #127

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #127 which is necessary to amend the General Fund to transfer funds for increased printer usage and to purchase memory and hard drive upgrades for the network and to purchase inventory software.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Information Systems

 

 

 

 

100.4210.350

 

Maint. & Repairs Equipment

 

    $1,000.00

 

 

100.4210.260

 

Departmental Supplies

 

 

 

$3,520.00

100.4210.180

 

Professional Services

 

    $6,100.00

 

 

100.4210.511

 

Equipment-Non Capitalized

 

 

 

$3,580.00

 

 

 

 

    $7,100.00

 

$7,100.00

 

This will result in a net increase of $00.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #127.

 

Commissioner Inman moved to approve Budget Ordinance Amendment #127.

 

Commissioner Mabe seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – DISTRICT RESOURCE CENTER-BUDGET ORDINANCE AMENDMENT #128

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #128 which is necessary to amend the General Fund for additional Criminal Justice Partnership Program Funds for renovations of the District Resource Center Office building; upgrading/replacements items; equipment for DRC Work Program; and operating support for moving our designated DRC Officer onsite.  The appropriations are to be

changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

District Resource Center

 

 

 

 

100.4321.260

 

Departmental Supplies

 

 

 

$2,560.00

100.4321.320

 

Telephone

 

 

 

$350.00

100.4321.350

 

Maint. & Repairs Buildings

 

 

 

$7,750.00

100.4321.511

 

Equipment-Non Capitalized

 

 

 

$12,500.00

 

 

 

 

 

 

$23,160.00

 

This will result in a net increase of $23,160.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.363

 

Criminal Justice Partnership Program

 

 

 

$23,160.00

 

 

 

 

 

 

$23,160.00

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #128.

           

Commissioner Mabe moved to approve Budget Ordinance Amendment #128.

 

Commissioner Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –ECONOMIC DEVELOPMENT -BUDGET ORDINANCE AMENDMENT #129

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #129, which is necessary to amend the Grant Fund for additional Rural Internet Access Grant for computers in libraries. The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Economic Development

 

 

 

 

203.4920.511

 

Equipment-Non Capitalized

 

 

 

$5,000.00

 

 

 

 

 

 

$5,000.00

 

This will result in a net increase of $5,000.00 in the appropriations of the Grant Fund. 

 

Account Number

 

REVENUES

 

Decrease

 

Increase

203.3301.005

 

Rural Internet Access Grant

 

 

 

$5,000.00

 

 

 

 

 

 

$5,000.00

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #129.

           

Commissioner Joe Turpin moved to approve Budget Ordinance Amendment #129.

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT-NURSING HOMES COMMUNITY ADVISORY COMMITTEE-APPOINTMENTS

 

Chairman McHugh entertained nominations for the appointment to the Nursing Homes Community Advisory Committee. 

 

Commissioner Mabe nominated Ms. Erma Perkins. Ms. Perkins can be considered at the May 10th meeting.  

 

Commissioner Mabe requested that the Nursing Homes Community Advisory Committee be contacted to see

if there was a conflict of interest due to the fact that Ms. Perkins is a part time employee of the Health Department.

 

GENERAL GOVERNMENT-ADULT CARE HOMES COMMUNITY ADVISORY COMMITTEE-APPOINTMENTS

 

Chairman McHugh entertained nominations for the appointment to the Adult Care Homes Community Advisory Committee.  Commissioner Mabe nominated Ms. Dennie Charland.  Ms. Charland can be considered at the May 10th meeting.  Ms. Charland has agreed to serve another term.

 

GENERAL GOVERNMENT- STOKES COUNTY PLANNING AGING COMMITTEE-APPOINTMENT

 

Chairman McHugh nominated Jacque Nuckols to serve on the Stokes County Planning Aging Committee. Ms. Nuckols can be considered at the May 10th meeting.

           

GENERAL GOVERNMENT-CONTRACT-CABLE FRANCHISE

 

County Attorney Jonathan Jordan submitted a revised contract with Piedmont Triad Council.  The revised contract deletes Aldephia being re-negotiated for cable franchise.  The contract for $6000 will be for cable franchise  re-negotiations for Time

Warner only.

 

Chairman McHugh entertained a motion to approve the County Manager sign the revised cable contract with Piedmont Triad Council for re-negotiations for Time Warner only.

 

Commissioner Joe Turpin moved to approve for the County Manager to sign the revised cable contract with Piedmont Triad Council for re-negotiations for Time Warner only. 

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT-FIRE MARSHAL –FIRE/RESCUE PROTECTION/MUTUAL AID AGREEMENT-TOWN OF RURAL HALL

 

County Manager Rick Morris requested the Board’s approval for the revised Fire and Rescue Protection and Mutual Aid Agreement with the Town of Rural Hall to provide primary fire and rescue service to the citizens of Stokes County and mutual aid to other areas of Stokes County in the suburban fire district as agreed upon by the parties hereto. 

 

Manager Morris noted that an administrative change in Item 1 had been requested by the Town of Rural Hall.

 

Chairman McHugh entertained a motion to approve the revised Fire and Rescue Protection and Mutual Aid Agreement with the Town of Rural Hall. 

 

Commissioner Joe Turpin moved to approve the revised Fire and Rescue Protection and Mutual Aid Agreement with the Town of Rural Hall. 

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

 

(a copy of the signed revised agreement will be attached to the original minutes)

 

GENERAL GOVERNMENT-NC JAIL INSPECTION-JAIL POPULATION/CONSTRUCTION MANAGEMENT-UPDATE

           

County Manager Rick Morris presented information pertaining to the Stokes County Criminal Justice Council (SCCJC) that had recently been formed which is chaired by The Honorable Judge Moses Massey.  The SCCJC addresses the criminal justice issues in he County. The SCCJC formed the Jail Population/Construction Management Sub-committee (JPCM/Sub-committee), which is to assume the responsibility of addressing jail population/overcrowding issues and potential jail construction should expansion of the jail be required to solve overcrowded conditions.

 

Manager Morris requested the Board’s endorsement of the JPCM/Sub-committee.

 

Chairman McHugh entertained a motion to endorse the Jail Population/Construction Management-Sub-Committee to assume the responsibility of addressing jail population/overcrowding issues and potential jail construction should expansion of the jail be required to solve overcrowding conditions and to bring of those recommendations to be acted upon.

 

Commissioner Inman moved to endorse the Jail Population/Construction Management-Sub-Committee to assume the responsibility of addressing Jail population/overcrowding issues and potential jail construction should expansion of the jail

be required to solve overcrowding conditions and to bring of those recommendations to be acted upon. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

Manager Morris requested the Board’s approval for submission of presented letter to Mr. Robert G. Lewis-NC Division of Facility Services-Jail/Detection Section concerning the recent jail inspection report that noted possible a new jail construction planning due to overcrowded conditions in the Stokes County Jail. 

 

Chairman McHugh entertained a motion to approve the submission of the submitted letter from the County Manager to Mr. Robert Lewis.

 

Commissioner Mabe moved to approve the submission of the submitted letter from the County Manager to Mr. Robert Lewis. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously. 

 

(copy of letter attached to the original minutes)

 

GENERAL GOVERNMENT- REPLACEMENT TOWER FOR TELECOMMUNICATION TOWER      

 

County Attorney Jonathan Jordan informed the Board that in response to the County’s advertisement for a replacement telecommunications tower, there was one bid from Verizon.  A contract will be prepared for the May 4th meeting.

 

GENERAL GOVERNMENT-COMMISSIONERS’ MEETING – TOWN OF WALNUT

 

Clerk to the Board Darlene Bullins extended an invitation to hold the August 9th Board of Commissioners’ meeting at the Walnut Cove Senior Center from the Town of Walnut Cove.

 

Chairman McHugh entertained a motion to hold the August 9th Commissioners’ Meeting at the Walnut Cove Senior Center.

 

Vice Chairman John Turpin moved to approve the motion to hold the August 9th Commissioners’ Meeting at the Walnut Cove Senior Center. 

 

Commissioner Inman seconded and the motion carried unanimously.

 

 

There being no further business to come before the Board, Commissioner Inman moved to adjourn the meeting.  The motion carried (4-1) with Commissioner Joe Turpin voting against the motion.

 

 

 

_________________________                                  _____________________________

Darlene Bullins                                                             Sandy McHugh

Clerk to the Board                                                        Chairman