STATE OF NORTH CAROLINA                          )                    OFFICE OF THE COMMISSIONERS

                                                                        )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                       )                    DANBURY, NORTH CAROLINA

                                                                        )                    FEBRUARY 23, 2004

 

 

 

The Board of Commissioners of the County of Stokes, State of North Carolina, met in regular session in the Council Chambers of the Administrative Building, located in Danbury, North Carolina, on Monday, February 23, 2004, at 7:00 pm with the following members present:

 

                                    Chairman Sandy McHugh

                                    Vice-Chairman John Turpin

                                    Commissioner Howard Mabe

                                    Commissioner Leon Inman

                                    Commissioner Joe Turpin

 

                                    County Manager Richard Morris

                                    Darlene Bullins, Clerk to the Board

 

 

Chairman McHugh called the meeting to order.

           

Public Works Director Jay Kinney delivered the invocation.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

Chairman McHugh opened the meeting by inviting the citizens in attendance to join the Board with the Pledge of Allegiance.

 

PUBLIC HEARING – 2000/2003 SCATTERED SITE HOUSING PROGRAM

 

Chairman McHugh called the Public Hearing for 2000/2003 Scattered Site Housing Program for citizen input to order.  There was no citizen input.

 

Chairman McHugh adjourned the Public Hearing.

 

GENERAL GOVERNMENT –GOVERNING BODY-APPROVAL OF MINUTES

 

Chairman McHugh entertained a motion to approve or amend the minutes of the February 3rd and February 9th meetings.

           

Commissioner Mabe noted the following amendment to the minutes of the February 9th meeting on  page 22- “cap of $500 a day” to “cap of $500.” (deleting the words - a day)

 

Commissioner Joe Turpin moved to approve the minutes of the February 3rd meeting and the February 9th meeting with the noted amendment. 

 

Commissioner Inman seconded and the motion carried unanimously.

 

PUBLIC COMMENTS

 

There were no public comments.

 

GENERAL GOVERNMENT –TAX ADMINISTRATIVE REPORT

 

Tax Administrator Wren Carmichael requested the approval of the 2004 Cost Index & Depreciation Schedules (North Carolina Department of Revenue-Property Tax Division)and the 2004 Single Wide Mobile Home Pricing Guide (Schedules from Marshall & Swift).

 

Tax Administrator Carmichael noted that these schedules are used to annually depreciate personal business property as required by the North Carolina Department of Revenue.  Single mobile homes that are not listed as real estate are also depreciated annually.  Chicken houses are not included in this depreciation schedule, but are depreciated on a separate schedule.

 

Chairman McHugh entertained a motion to approve the 2004 Cost Index & Depreciation Schedules (North Carolina Department of Revenue-Property Tax Division) and the 2004 Single Wide Mobile Home Pricing Guide (Schedules from Marshall & Swift.

 

Commissioner Mabe moved to approve 2004 Cost Index & Depreciation Schedules (North Carolina Department of Revenue-Property Tax Division) and the 2004 Single Wide Mobile Home Pricing Guide (Schedules from Marshall & Swift).

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

 

(copies of the 2004 Cost Index & Depreciation Schedules (NC Dept of Revenue-Property Tax Division) and the 2004

 

Single Wide Mobile Home Pricing Guide (Schedule from Marshall & Swift) will be maintained by the Clerk to the Board

 

and the Tax Administrator)

           

Tax Administrator Wren Carmichael requested Refunds for the Motor Vehicles  totaling $339.09 for the following:

 

 

Chairman McHugh entertained a motion to approve the following Motor Vehicle Refunds totaling $339.09:

 

 

 

Vice Chairman John Turpin moved to approve the submitted Motor Vehicle Refunds totaling $339.09. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

Tax Administrator Wren Carmichael requested the approval for the following Property Tax Release Requests for Real and Personal Property totaling $311.60:

 

 

Chairman McHugh entertained a motion to approve the submitted Property Tax Release Requests for Real and Personal Property totaling $311.60.

 

Commissioner Joe Turpin moved to approve the submitted Property Tax Release Requests for Real and Personal Property totaling $311.60.  

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

 

Tax Administrator Wren Carmichael requested the Property Tax Refund for Randall Eugene Grantham in the amount of $19.23.

 

Chairman McHugh entertained a motion to approve the Property Tax Refund for Randall Eugene Grantham in the amount of $19.23.

 

Commissioner Mabe moved to approve the Property Tax Refund for Randall Eugene Grantham in the amount of $19.23. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

Tax Administrator Wren Carmichael requested the following Property Tax Refunds for Linda Lacy in the amount of $96.96 and $90.36.

 

Chairman McHugh entertained a motion to approve the Property Tax Refunds for Linda Lacy in the amount of $96.96 and $90.36.

 

Commissioner Mabe moved to approve the Property Tax Refunds for Linda Lacy in the amount of $96.96 and $90.36. 

 

Commissioner Inman seconded and the motion carried unanimously.

 

Tax Administrator Wren Carmichael requested the approval for the Property Tax Refund for 1st Nationwide Mortgage (Paul Lewis Pugh) in the amount of $607.01.

 

Chairman McHugh entertained a motion to approve the Property Tax Refund for 1st Nationwide Mortgage (Paul Lewis Pugh) in the amount of $607.01.

 

Vice Chairman John Turpin moved to approve the Property Tax Refund for 1st Nationwide Mortgage (Paul Lewis Pugh) in the amount of $607.01. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

Tax Administrator Carmichael requested the Board schedule two (2) dates for E&R meetings (1) one in April and (1) one in May.

 

The Board unanimously agreed to schedule April 29th and May 6th at 7:00 pm for E&R meetings.

 

GENERAL GOVERNMENT-NORTHWESTERN REGIONAL LIBRARY –UPDATE

 

Area Supervisor Joan Sherif –Northwestern Regional Library, presented the Board handouts detailing 2002-2003 highlights for the Northwestern Regional Library System, Danbury Public Library, King Public Library, and Walnut Cove Public Library.

 

(Others in attendance Danbury Librarian Nora Lawson, King Librarian Julie Raynor, and Walnut Cove Librarian Betty Smith) 

 

Area Supervisor Sherif noted that John Hedrick had recently been named the new Director replacing Michael Sawyer.  (Mr. Hedrick was unable to attend the meeting)

 

GENERAL GOVERNMENT-FIRE MARSHAL –FIRE/RESCUE PROTECTION/MUTUAL AID AGREEMENT-CITY OF KING FIRE DEPT.

 

County Manager Rick Morris request the Board’s approval for the Fire and Rescue Protection and Mutual Aid Agreement with the City of King Fire Department.  Manager Morris noted Fire Marshal Brad Cheek was unable to attend the meeting.

 

Chairman McHugh entertained a motion to approve the Fire and Rescue Protection and Mutual Aid Agreement with the City of King Fire Department. 

 

Commissioner Inman moved to approve the Fire and Rescue Protection and Mutual Aid Agreement with the City of King Fire Department. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

(a copy of the signed agreement will be attached to the minutes)

 

GENERAL GOVERNMENT-GOVERNING BODY-SEVEN ISLAND BRIDGE

 

Vice Chairman John Turpin noted that with the recent decision to replace the Seven Island Bridge, this will allow some residents in the County who will be within the 5  mile insurance district after the opening of the bridge, which will lower their homeowner’s  insurance premiums.

 

GENERAL GOVERNMENT-GOVERNING BODY-BUDGET ORDINANCE AMENDMENT #77

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #77 which is necessary to amend the General Fund for 20% match for the Northwest Piedmont Rural Planning Organization for General Assembly funding.  Funding will be used for the following items:  traffic counters, support hardware/software, backup storage device, 2nd license for Arc Editor, workstation, color printer, transportation planning consultants, education classes, conferences, workshops, and digital camera.   The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Northwest Piedmont Rural

 

 

 

 

100.4961.492

 

Planning Organization

 

 

 

$2,344.00

 

 

 

 

  

 

$2,344.00

 

This will result in a net increase of $2,344.00 in the appropriations of the General Fund. 

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #77.

           

Commissioner Joe Turpin moved to approve Budget Ordinance Amendment  #77. 

 

Commissioner Mabe seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –PUBLIC BUILDINGS-BUDGET ORDINANCE AMENDMENT #78

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #78 which is necessary to amend the General Fund for the purchase of 6.6 acres of land, which adjoins the Government Center Complex land. 

The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Public Buildings

 

 

 

 

100.4190.570

 

Land

 

 

 

$30,000.00

 

 

 

 

 

 

$30.000.00

 

This will result in a net increase of $30,000.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3991.000

 

Fund Balance Appropriation

 

 

 

$30,000.00

 

 

 

 

 

 

$30,000.00

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #78.

 

Commissioner Mabe moved to approve Budget Ordinance Amendment #78. 

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –ANIMAL CONTROL-BUDGET ORDINANCE AMENDMENT #79

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #79 which is necessary to amend the General Fund for veterinary expenses due to an animal cruelty case.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Animal Control

 

 

 

 

100.4380.440

 

Misc. Contractual Services

 

 

 

$917.00

 

 

 

 

 

 

$917.00

 

This will result in a net increase of $917.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3210.151

 

Prior Year Dog Licenses

 

 

 

$917.00

 

 

 

 

 

 

$917.00

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #79.

           

Vice Chairman John Turpin moved to approve Budget Ordinance Amendment #79.

 

Commissioner Mabe seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT-GOVERNING BODY-ORDINANCE AMENDMENT #80

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #80 which is necessary to amend the General Fund for insurance deductible for the attorney fees for an insurance claim.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Governing Body

 

 

 

 

100.4110.450

 

Insurance

 

 

 

$3,510.00

 

 

 

 

 

 

$3,510.00

 

This will result in a net increase of $3,510.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3991.000

 

Fund Balance Appropriated

 

 

 

$3,510.00

 

 

 

 

 

 

$3,510.00

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #80.

           

Commissioner Inman moved to approve Budget Ordinance Amendment #80.

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –SOCIAL SERVICES-BUDGET ORDINANCE AMENDMENT #81

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #81, which is necessary to amend the General Fund for additional Personal Care Services Funds for In-Home Services.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Social Services

 

 

 

 

100.5310.185

 

Professional Services-PCS

 

 

 

$60,000.00

 

 

 

 

 

 

$60,000.00

 

This will result in a net increase of $60,000.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3540.423

 

Personal Care Services

 

 

 

$60,000.00

 

 

 

 

 

 

$60,000.00

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #81.

           

Commissioner Mabe moved to approve Budget Ordinance Amendment #81.

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –SHERIFF’S DEPT. -BUDGET ORDINANCE AMENDMENT #82

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #82 which is necessary to amend the General Fund for appropriation of State Fines and Forfeiture Funds to purchase a computer and shredder for the Sheriff’s Department.   The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Sheriff’s Department

 

 

 

 

100.4310.511

 

Equipment-Non Capitalized

 

 

 

$1,650.00

 

 

 

 

 

 

$1,650.00

 

This will result in a net increase of $1,650.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.413

 

State Fines & Forfeitures

 

 

 

$1,650.00

 

 

 

 

 

 

$1,650.00

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #82.

           

Vice Chairman John Turpin moved to approve Budget Ordinance Amendment #82.

 

Commissioner Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –SOCIAL SERVICES-BUDGET ORDINANCE AMENDMENT #83

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #83 which is necessary to amend the General Fund to appropriate the Federal and State reimbursement for IV-E Adoption Assistance and IV-B Adoption Assistance.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Social Services

 

 

 

 

100.5470.000

 

Title IV-E Adoption Assistance

 

 

 

$154,641.00

100.5470.001

 

Title IV-B Adoption Assistance

 

 

 

$48,750.00

 

 

 

 

 

 

$203,391.00

 

This will result in a net increase of $203,391.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.217

 

Title IV-E Adoption Assistance

 

 

 

$154,641.00

100.3301.218

 

Title IV-B Adoption Assistance

 

 

 

$48,750.00

 

 

 

 

 

 

$203,391.00

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #83.

           

Commissioner Joe Turpin moved to approve Budget Ordinance Amendment #83.

 

Commissioner Mabe seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –PUBLIC BUILDINGS-BUDGET ORDINANCE AMENDMENT #84

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #84, which is necessary to amend the General Fund for replacement of a compressor at the Jail.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Public Buildings

 

 

 

 

100.4190.440

 

Misc. Contractual Services

 

 $6,585.00

 

 

100.4190.590

 

Improvements

 

 

 

$6,585.00

 

 

 

 

$6,585.00

 

$6,585.00

 

This will result in a net increase of $0.00 in the appropriations of the General Fund. 

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #84.

           

Commissioner Inman moved to approve Budget Ordinance Amendment #84.

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –SHERIFF’S DEPT. -BUDGET ORDINANCE AMENDMENT #85

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #85 which is necessary to amend the General Fund for calendar funds to purchase two Kenwood UHF portable radios.   The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Sheriff’s Department

 

 

 

 

100.4310.511

 

Equipment-Non Capitalized

 

 

 

$683.00

 

 

 

 

 

 

$683.00

 

This will result in a net increase of $683.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3839.001

 

Sheriff’s Dept-Miscellaneous

 

 

 

$683.00

 

 

 

 

 

 

$683.00

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #85.

           

Vice Chairman John Turpin moved to approve Budget Ordinance Amendment #85.

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –PUBLIC BUILDINGS-BUDGET ORDINANCE AMENDMENT #86

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #86 which is necessary to amend the General Fund for the purchase of a 80 ton Self Contained Package Unit for the Government Center.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Public Buildings

 

 

 

 

100.4190.440

 

Misc. Contractual Services

 

$30,000.00

 

 

100.4190.510

 

Equipment

 

 

 

$56,106.00

 

 

 

 

$30,000.00

 

$56,106.00

 

This will result in a net increase of $26,106.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3991.000

 

Fund Balance Appropriation

 

 

 

$26,106.00

 

 

 

 

 

 

$26,106.00

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #86.

           

Commissioner Mabe moved to approve Budget Ordinance Amendment #86. 

 

Commissioner Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –REGIONAL SEWER FUND-BUDGET ORDINANCE AMENDMENT #87

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #87 which is necessary to amend the Regional Sewer Fund for the settlement to Stokes Reynolds Memorial Hospital for overpayment of sewer fees.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

501.9810.000

 

Transfer to General Fund

 

  $5,800.00

 

 

501.7140.290

 

Miscellaneous Expense

 

 

 

$5,800.00

 

 

 

 

  $5,800.00

 

$5,800.00

 

This will result in a net increase of $5,800.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3982.966

 

Transfer from General Fund

 

   $5,800.00

 

 

100.3991.000

 

Fund Balance Appropriation

 

 

 

$5,800.00

 

 

 

 

   $5,800.00 

 

$5,800.00

 

Chairman McHugh noted that there had been a billing error by the Town of Danbury for several years pertaining to the Paces Building, Hospice Building, and the Stokes Reynolds Memorial Hospital.  (The Town of Danbury bills the sewer

fees for the County).

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #87.

           

Commissioner Mabe moved to approve Budget Ordinance Amendment #87.  

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –GOVERNING BODY-BUDGET ORDINANCE AMENDMENT #88

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #88 which is necessary to amend the General Fund for the purchase of land at Booth Mountain.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Governing Body

 

 

 

 

100.4110.290

 

Miscellaneous Expense

 

   $2,000.00 

 

 

 

 

Public Buildings

 

 

 

 

100.4190.570

 

Land

 

 

 

$2,000.00

 

 

 

 

  $2,000.00

 

$2,000.00

 

This will result in a net increase of $0.00 in the appropriations of the General Fund. 

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #88.

           

Vice Chairman John Turpin moved to approve Budget Ordinance Amendment #88. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –SHERIFF’S DEPT.-BUDGET ORDINANCE AMENDMENT #89

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #89 which is necessary to amend the General Fund for appropriation of State Fines and Forfeitures Funds to purchase deer guards for night time patrol cars.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Sheriff’s Department

 

 

 

 

100.4310.351

 

Maintenance & Repairs-Auto

 

 

 

$2,880.00

 

 

 

 

 

 

$2,880.00

 

This will result in a net increase of $2,880.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.413

 

State Fines & Forfeitures

 

 

 

$2,880.00

 

 

 

 

 

 

$2,880.00

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #89.

           

Commissioner Mabe moved to approve Budget Ordinance Amendment #89. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –NATURAL RESOURCES-BUDGET ORDINANCE AMENDMENT #90

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #90 which is necessary to amend the General Fund to transfer funds for the purchase of a Gateway E-4100 Mid-Range Computer.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Natural Resources

 

 

 

 

100.4960.310

 

Maintenance & Repairs-Equipment

 

   $1,000.00 

 

 

100.4960.511

 

Equipment-Non capitalized

 

 

 

$1,000.00

 

 

 

 

   $1,000.00

 

$1,000.00

 

This will result in a net increase of $0.00 in the appropriations of the General Fund. 

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #90.

           

Vice Chairman John Turpin moved to approve Budget Ordinance Amendment #90. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –WALNUT COVE SENIOR CENTER-BUDGET ORDINANCE AMENDMENT #91

 

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #91 which is necessary to amend the Walnut Cover Senior Fund to transfer for additional training for the Senior Center management.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Walnut Cove Senior Center

 

 

 

 

204.5861.311

 

Employee Training

 

 

 

$400.00

204.5861.410

 

Rent of Space

 

    $400.00

 

 

 

 

 

 

    $400.00

 

$400.00

 

This will result in a net increase of $0.00 in the appropriations of the General Fund.

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #91.

           

Vice Chairman John Turpin moved to approve Budget Ordinance Amendment #91. 

 

Commissioner Mabe seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –SHERIFF’S DEPT.-BUDGET ORDINANCE AMENDMENT #92

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #92 which is necessary to amend the General Fund for appropriation of State Fines and Forfeitures to purchase a security camera for the evidence room at the jail.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Sheriff’s Department

 

 

 

 

100.4320.511

 

Equipment-Non capitalized

 

 

 

$504.00

 

 

 

 

 

 

$504.00

 

This will result in a net increase of $504.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3301.413

 

State Fines & Forfeitures

 

 

 

$504.00

 

 

 

 

 

 

$504.00

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #92.

           

Commissioner Joe Turpin moved to approve Budget Ordinance Amendment #92. 

 

Commissioner Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –ADMINISTRATION-BUDGET ORDINANCE AMENDMENT #93

           

Finance Director Julia Edwards requested the approval of Budget Ordinance Amendment #93 which is necessary to amend the General Fund for the purchase of a laptop computer for the County Manager.  The appropriations are to be changed as followed:

 

Account Number

 

EXPENDITURES

 

Decrease

 

Increase

 

 

Administration

 

 

 

 

100.4120.511

 

Equipment-Non Capitalized

 

 

 

$3,478.00

 

 

 

 

 

 

$3,478.00

 

This will result in a net increase of $3,478.00 in the appropriations of the General Fund.  To provide the additional revenue for the above, the following revenues will be increased.

 

Account Number

 

REVENUES

 

Decrease

 

Increase

100.3991.000

 

Fund Balance Appropriation

 

 

 

$3,478.00

 

 

 

 

 

 

$3,478.00

 

Chairman McHugh entertained a motion to approve Budget Ordinance Amendment #93.

           

Commissioner Mabe moved to approve Budget Ordinance Amendment #93. 

 

Commissioner Inman seconded and the motion carried unanimously.

 

 

GENERAL GOVERNMENT-GOVERNING BODY-SURRY COUNTY HOUSING CONSORTIUM COUNCIL – APPOINTMENT

 

Chairman McHugh entertained a motion to nominate a candidate or to appoint Mr. Sam Hill who was nominated at the January 28th meeting to serve on the Surry County Housing Consortium Council. 

 

There were no further nominations.

 

Commissioner Joe Turpin moved to appoint Mr. Sam Hill to serve on the Surry County Housing Consortium Council.    Commissioner Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT-NORTHWEST PIEDMONT WORKFORCE DEVELOPMENT BOARD -APPOINTMENT

 

Chairman McHugh presented information to the Board concerning the re-appointment for Barbara Stevens whose term with the Northwest Piedmont Workforce Development Board will expire in April 2004.

 

Commissioner Joe Turpin nominated Barbara Stevens to be re-appointed to the Northwest Piedmont Workforce Development Board. 

 

Ms. Stevens can be considered at the March 8th meeting.

                       

GENERAL GOVERNMENT-PLANNING BOARD-BOARD OF ADJUSTMENTS –APPOINTMENTS AND RE-APPOINTMENTS

 

Chairman McHugh presented information concerning the re-appointments and new appointment for the Stokes County Board of Adjustments.  Mr. Jimmy Harris who has been on the Board for over 20 years has chosen not to be re-appointed.  Mr. Don Lester (member) and Mr. Larry Boles (alternator) has agreed to accept re-appointment.

 

Chairman McHugh nominated Don Lester and Larry Boles to serve as members on the Stokes County Board of Adjustments.  Both can be considered at the March 8th meeting. 

 

Nominations can be taken at the March 8th meeting for an alternate member.

 

GENERAL GOVERNMENT-SOLID WASTE-REFUSE TRUCK REPAIRS-RESOLUTION TO SELL PERSONAL PROPERTY

 

County Manager Rick Morris presented additional information concerning the Mack Front End Refuse Truck, which has transmission problems.  Manager Morris noted that the County had received an offer for purchase of the truck without repairs to the transmission in the amount of $8,650.00.  With repairs, the truck’s estimated value is about $10,000.

 

Manager Morris requested the Board’s approval for the Resolution Authorizing the Sale of Personal Property Worth Less than $30,000.00 (G.S. 160A-266; 267).

 

Chairman McHugh entertained a motion to approve the Resolution Authorizing Sale of Personal Property Worth Less than $30,000.00 (G.S. 160A-266; 267).

 

Commissioner Inman moved to approve the Resolution Authorizing Sale of Personal Property Worth Less than $30,000.00 (G.S. 160A-266; 267). 

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

 

Resolution authorizing sale of personal property worth less than $30,000.00

(G.S. 160A-266; 267)

 

                                                                                                                                             

WHEREAS, The County of Stokes owns a 1991 Mack Refuse truck that has become surplus and the County has received an offer of $8,650.00 from Carolina Environmental Systems Incorporated, and;

 

WHEREAS, North Carolina General Statute, 153A-176, 160A-266 and 160A-267 permits the County to sell such property by private sale, upon authorization by the Board of Commissioners at a regular meeting and notice to the public; and

 

WHEREAS, the Board of Commissioners is convened in a regular meeting;

 

THEREFORE, THE BOARD OF COMMISSIONERS OF STOKES COUNTY RESOLVES THAT:

 

  1. The Board of Commissioners authorizes the County Manager to sell by private sale the following item of surplus property:

 

            1991 Mack Chassis with a Heil front-loading refuse body,

                          Serial Number 1M2K185COMM003868, to Carolina Environmental

                          Systems Inc., Kernersville, North Carolina. 

 

  1. The Clerk to the Board of Commissioners shall publish a notice summarizing this resolution, and no sale may be executed pursuant to this resolution until at least ten (10) days after the day the notice is published

 

 

Adopted this the 23rd day of February 2004.

 

 

 

 __________________________                     ________________________                

Clerk to the Board                                                              Chairman

 

 

GENERAL GOVERNMENT-ADMINISTRATION-RESOLUTION-ARCHITECTURE FEES-GOVERNMENT CENTER BUILDING

 

County Manager Rick Morris requested Board’s approval of the Resolution to allow the selection of an architecture whose fees would be estimated in an amount less than thirty thousand dollars to assess the new Courtroom (lower level) and the classroom area being used by Forsyth Tech. Community College.  With the addition of bench seating in the new Courtroom and internet capability in the FTCC classroom, assessment is critical to assure that all requirements for assembly classification are being met versus the business operation which the courtroom and classroom are currently being classified.

 

Chairman McHugh entertained a motion to approve the submitted Resolution for assessment of the first floor of the Government Center.

 

Commissioner Inman moved to approve the submitted Resolution for the assessment of the first floor of the Government Center. 

 

Commissioner Mabe seconded and the motion carried unanimously.

 

Chairman McHugh moved to authorized the County Manager to hire an  Architectural Engineering firm to assess and develop the plans for corrective action on the first floor of the Government Center Building. 

 

Commissioner Inman seconded and the motion carried unanimously.

 

RESOLUTION

               

WHEREAS, G.S. 143-64.31 requires the initial selection of firms to perform architectural, engineering, and surveying services without regard to fee;

 

WHEREAS, the County proposes to enter into one or more contracts for assessment of the first floor renovations of the Government Center and;

 

WHEREAS, the estimated professional fee is in an amount less than thirty thousand dollars;

 

NOW, THEREFORE, THE BOARD OF COMMISSIONERS OF THE COUNTY OF STOKES RESOLVES;

 

Section 1.  The above described project is hereby made exempt from the provision of

G.S. 143-64.31 for the reasons stated in this resolution.

 

Section 2.  This Resolution shall be effective upon passage.

 

Adopted this 23rd day of February 2004.

 

 

                                                                                ___________________________

                                                                                Sandy McHugh

                                                                                Chairman

 

_________________________

Darlene Bullins

Clerk to the Board

 

 

GENERAL GOVERNMENT-HEALTH DEPARTMENT-ENVIRONMENTAL HEALTH SPECIALISTS

 

County Manager Rick Morris informed the Board of a potential crisis with the recent resignation of an environmental health specialist.  At the present time, the County only has one experienced environmental health specialist with two trainees who will not be certified from the State until June. 

 

Manager Morris also noted a recent bidding war with surrounding counties (Forsyth & Surry)  increasing salaries for environmental ealth specialists.

 

Health Director Steve Smith noted the safety issues with having only one trained environmental health specialist who is currently doing all septic permits, day cares, restaurants, etc.

 

Manager Morris requested the Board’s approval to hire a trained environmental health specialist who “can hit the ground running” at a salary up to $45,000 per year.

 

Chairman McHugh entertained a motion to authorized the County Manager to hire a trained environmental health specialist at a salary up to $45,000 per year.

 

Commissioner Inman moved to approve the motion to authorized the County Manager to hire a trained environmental health specialist at a salary up to $45,000 per year. 

 

Commissioner Mabe seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT-ADMINISTRATION-FORSYTH TECHNICAL COMMUNITY COLLEGE- VEHICLE REQUEST

 

County Manager Rick Morris informed the Board of a recent request from Dr. Anne Hennis for the use of a county vehicle for courier service between Danbury and the Winston Salem campus and high schools where courses are being offered.

 

County Manager Morris requested the Board’s approval to allow FTCC to use a county vehicle for official business related to the community college.

 

The Board discussed issues with an outside department using a county vehicle, gasoline cost, and availability of a Forsyth Tech. Community College vehicle.

 

Commissioner Inman moved to table the FTCC courier car until the March 8th meeting when further information will be presented by the County Manager. 

 

Commissioner Joe Turpin seconded and the motion to table the issue carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY-BOARD OF HEALTH JOINT MEETING

 

Chairman McHugh presented a request from the Board of Health that both Boards meet on Monday, March 15th at 7:00 pm (Commissioners’ Chambers) to discuss the direction for public health in Stokes County.

 

Chairman McHugh moved to approve the Board of Commissioners invite the Board of Health to meet on Monday, March 15th at 7:00 pm in the Commissioners and request that the Clerk to the Board advertise this and all other meeting agreed upon this meeting. 

 

Commissioner Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – SCHEDULE FOR BUDGET WORK SESSIONS

 

Chairman McHugh presented the Board with a tentative schedule for the upcoming 2004/05 fiscal year budget work sessions which will include meetings with each Department Head, the Board of Education and have structured agendas.

 

Chairman McHugh moved to approve the following schedule for the upcoming 2004/05 fiscal year budget:

 

                                    Presentation by County Manager of Proposed Budget

q       Monday, May 24, 2004

 

                                    Public Hearing

q       Thursday, June 3, 2004 – 7:00pm

 

                                    Scheduled Work Sessions

q       June 4, 2004 – 6:00/8:30pm

q       June 7, 2004 – 6:00/8:30pm

q       June 8, 2004 – 6:00/8:30pm

q       June 9, 2004 – 6:00/8:30pm

q       June 10, 2004 – 6:00/8:30pm

q       June 11, 2004 – 6:00/8:30pm

q       June 16, 2004 – 6:00/8:30pm     

q       June 17, 2004 – 6:00/8:30pm

q       June 18, 2004 – 6:00/8:30pm

 

                                    Tentatively Scheduled Work Sessions

q       June 21, 2004 – 6:00/8:30pm

q       June 23, 2004 – 6:00/8:30pm

q       June 24, 2004 – 6:00/8:30pm

q       June 25, 2004 – 6:00/8:30pm

q       June 26, 2004 – 9:00/4:00pm      (or until finished)

 

Commissioner Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT –GOVERNING BODY – LEASE OF WATER SYSTEM- TOWN OF DANBURY

 

Chairman McHugh presented a copy of the Lease of Water System between Stokes County and the Town of Danbury.  A recent grant allowed the Town of Danbury to have an assessment of the system done by Cavanaugh and Associates, which revealed problems that could suspend water to the Government Center Complex, Stokes Reynolds Memorial

Hospital, Danbury Library and the Town of Danbury, which includes residents and local restaurants.

 

Chairman McHugh moved to authorize the County Manager to schedule a meeting within the next week to include County Attorney, County Manager, Chairman of Board of Commissioners, Danbury Town Mayor, Town Attorney and anyone else the Mayor deems necessary for the discussion with follow up to the Water Authority.  

 

Commissioner Inman seconded and the motion carried unanimously.

 

Chairman McHugh requested the County Attorney research the legal requirements pertaining to the Lease of the Water System, public hearings, etc

 

GENERAL GOVERNMENT –EMS/JAIL –LIQUIDATION OF CHARGES

 

Clerk to Board Darlene Bullins presented a request of Liquidation of EMS Charges for the following: (all were incarcerated at the Stokes County Jail at the time of service)

 

            Call Number                              Date of Call                   Total Charges

            0302102                                    05-07-2003                       $370.94         

            0302106                                    05-07-2003                       $529.57

            0302528                                    06-02-2003                       $360.94

            0302844                                    06-19-2003                       $355.47

            0302859                                    06-20-2003                       $355.47

            0303247                                    07-17-2003                       $365.47

 

Chairman McHugh entertained a motion to approve the submitted request for liquidation of EMS Charges.

 

Vice Chairman John Turpin moved to approve the liquidation of the submitted EMS Charges. 

 

Commissioner Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT-CLOSED SESSION

 

Chairman McHugh moved to enter into closed session for the following:

 

To consider and take action with respect to the position to be taken by the County in negotiating the price or other materials terms of an agreement for  the acquisition or lease of real property pursuant to G. S. 143-318.11(a)(5).

 

To consider the initial employment or appointment of an individual to any office or position, other than a vacancy

in the Board of County Commissioners or any other public body, and to consider the qualifications, competence,

performance, character, and fitness of any public officer or employee, other than a member of the Board of

Commissioners or of some other public body pursuant  to G.S. 143-318.11(6)

 

To consult with the county attorney or another attorney employed or retained by the county in order to preserve

the attorney-client privilege pursuant to G.S. 143-318-11(a)(3).

 

To discuss matters relating to the location or expansion of industries or other businesses in the County pursuant

to G.S. 143-318.11(a)(4).

 

Commissioner Inman seconded and the motion carried unanimously.

 

The Board returned to the regular session of the February 23, 2004 meeting.

 

Chairman McHugh called to meeting back to order.

 

GENERAL GOVERNMENT-GOVERNING BODY- HEALTH DEPARTMENT- ENVIRONMENTAL SPECIALIST SUPERVISOR - SALARY

 

Commissioner Inman moved to approve the motion to increase the salary for Kim Sutton, Environmental Health Supervisor, to $47,500 effectively immediately.  

 

Commissioner Mabe seconded and the motion carried unanimously.

 

There being no further business to come before the Board, Commissioner Mabe moved to adjourn the meeting. 

 

Vice Chairman John Turpin seconded and the motion carried (4-1) with Commissioner Joe Turpin voting against the motion.

 

 

 

_________________________                                  _____________________________

Darlene Bullins                                                     Sandy McHugh

Clerk to the Board                                                Chairman