STATE OF NORTH CAROLINA                                                           )                        OFFICE OF THE COMMISSIONERS

                                                                                                                )                        STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                                                          )                        DANBURY, NORTH CAROLINA

                                                                                                                )                        DECEMBER 8, 2003

 

 

The Board of Commissioners of the County of Stokes, State of North Carolina, met  in regular session in the Council Chambers of the Administrative Building, located in  Danbury, North Carolina, on Monday, December 8, 2003, at 7:00 pm with the following

members present:

 

                                                Chairman Sandy McHugh

                                                Vice-Chairman John Turpin

                                                Commissioner Howard Mabe

                                                Commissioner Leon Inman

                                                Commissioner Joe Turpin

 

                                                County Manager Richard Morris

                                                Darlene Bullins, Clerk to the Board

 

 

Chairman McHugh called the meeting to order.

               

County Attorney Jonathan Jordan delivered the invocation.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

Chairman McHugh opened the meeting by inviting the citizens in attendance to join the Board with the Pledge of Allegiance.

 

PUBLIC COMMENTS

 

There were no public comments.

 

GENERAL GOVERNMENT-GOVERNING BODY- GERMANTON PARK

 

County Manager Rick Morris presented information to the Board concerning a request from the Germanton Park Association to apply for a Parks and Recreational Trust Fund Grant.

 

Manager Morris explained that the following Management Agreement that had been approved by the County Attorney and the Germanton Park Association:

 

STATE OF NORTH CAROLINA          )

                                                                                 )                    MANAGEMENT AGREEMENT

COUNTY OF STOKES                         )

 

 

THIS MANAGEMENT AGREEMENT, is made and entered into as of the _____ day of

___________, _____, by and between the County of Stokes, a body politic and corporate under the laws of the State of North Carolina, hereinafter referred to as “County”; and ____________________________, a non-profit, corporation or association, organized and existing under the laws of the State of North Carolina, hereinafter referred to as “Manager”;

 

WHEREAS, by deed, the property know as ________________________and described in Book ____ Page ____ in the Stokes County Register of Deeds was donated to and accepted by County in consideration of County’s  agreement to use  said  facility for recreational purposes for the use and benefit of all of the citizens of Stokes County in perpetuity; and

 

WHEREAS, County has accepted ownership of said property for said purpose and desires and intends for said facility to be operated for said purpose and desires to provide for experienced and continuous management of said recreational facility for the benefit of the citizens of Stokes County;

 

NOW, THEREFORE, for and in consideration of the mutual promises and agreements hereinafter set forth, it is understood and agreed as follows:

 

1.       Manager agrees to operate and maintain said recreational facility including all improvements situated thereon in accordance with the terms and conditions hereinafter set forth.

 

2.       This agreement shall exist and continue until terminated as set forth herein.

 

3.       The recreation facility which is the subject of this agreement shall continue to be known and operated as ________________________________________.

 

4.       Manager shall establish and maintain reasonable admission or other use fees for the entry and use of said recreational facility by the public on such bases and in such amounts as may be reasonably necessary from time to time to maintain and operate said recreational facility in a safe, attractive and businesslike manner.

 

5.       Manager has adopted and attached to this agreement a set of rules and regulations for the operation of the facility; and agrees to comply fully with the provisions of said rules and regulations.  Said rules and regulations may be changed only with the written approval of County.

 

6.       All  proceeds from the operation and use of said recreational facility shall be used by Manager for payment of current operating expenses, repairs, maintenance and improvements to said facility.

 

7.       During the term of this agreement Manager shall submit to such annual or other periodic or special financial audit as County shall from time to time require to assure the financial integrity of the operation of said recreational facility.

 

8.       County shall not be responsible or liable for any loss or damage to the facility or improvements situated thereon.  County will carry such liability insurance on said facility as is needed to protect the interests of County.

 

9.       County reserves the right and option to immediately terminate this agreement without notice in the event Manager fails to comply with the terms and conditions set forth herein.  Either party may terminate this agreement without cause upon thirty days written notice to the other party.

 

10.    Stokes County Government shall have the right to schedule events at the recreational facility subject to the general scheduling policy in effect for said park.

 

                11. The Stokes County Board of Commissioners shall have the right to appoint               

 one member to serve on the Manger’s board of  directors.

 

IN WITNESS WHEREOF, the parties have caused this agreement to be executed by their by their authorized officers as authorized by their respective Boards as of the day and year first written above.

 

 

                                                    COUNTY OF STOKES

 

                                                    BY: _________________________________

                                                                                        Chairman of the Board

ATTEST:

 

_________________________________

         Clerk to the Board                                                                                                                                                                                     

                                                       

                       

      

                                                   BY: _________________________________

                                                                                        President

ATTEST:

 

_____________________________

                Secretary

 

Attachments:

By-Laws of Germanton Park

Rules and Regulations For Germanton Park

 

Manager Morris noted that the following had been added/amended to be consistent with the Management Agreement:

 

                By-Laws of Germanton Park

                Articles of Association of Germanton Park

                Germanton Park Picnic Shelter Agreement

                Rules and Regulations for Germanton Park

               

                By-Laws of Germanton Park

The members of this association shall meet annually at 7:00 pm on the second Tuesday of August of each year for the purpose of electing officers and for transacting such other business as may properly come before the meeting.

                Addition to Article 2 – The Stokes County Board of Commissioners shall appoint one member to the Board of Directors.

Addition to Article 5 – Any amendments to the By-Laws, Articles, Agreements, and Rules and Regulations must be approved by the Stokes County Board of Commissioners.

 

                Articles of Association of Germanton Park – No amendments

 

                Picnic Shelter Agreement – No amendments

 

                Rules and Regulations for Germanton Park

                Area Being Served – Germanton Area and Stokes County

                Activities and Groups are not approved for use of the Facilities:

                Delete – 1. Political organizations and gatherings other precinct meetings.

                Delete –  4. No County government meetings.

                Delete –  5. Young people under the age of 18 years must be chaperoned by

                                      at least three adults.

                Add:  Loitering in the park is prohibited.

                Add:  Park activities and events must be scheduled by an adult and chaperoned by

                           an adult where minors are involved.

               

Amendment #2 – Any fundraising events conducted in the Park must be approved in writing and in advance by the Germanton Park Association.  Approval will be granted in accordance with the park’s By-Laws and Rules.

 

Chairman McHugh entertained a motion to approve the following:

 

                Management Agreement

                By-Laws of Germanton Park

                Articles of Association of Germanton Park

                Germanton Park Picnic Shelter Agreement

                Rules and Regulations for Germanton Park

 

Commissioner Inman moved to approve the Management Agreement, By-Laws of  Germanton Park, Articles of Association of Germanton Park, Germanton Park Picnic Shelter  Agreement, Rules and Regulations for Germanton Park as amended by the County Manager.

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

Mr. Richard Rutledge, Germanton Park Association, requested the Board’s approval to allow Germanton Park Association to apply for a North Carolina Parks and Recreation Trust Fund Grant.  Mr. Rutledge informed the Board that the Association would like to apply for a $12,500 matching grant.  If approved, the $25,000 Grant would be used to landscape new and existing areas of the park, extend the walking trail, and pave the parking lot.

 

Chairman McHugh entertained a motion to approve the request to allow the Germanton Park Association to apply for a Parks & Recreation Trust Fund Grant in the amount of $25,000 ($12,500 to be matched by Germanton Park Association).

 

Commissioner Mabe moved to allow Germanton Park Association Board to apply for the Parks & Recreation Trust Fund Grant and the funding to be administered by the County. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

(A copy of all the amended and signed documents will be maintained in the County Manager’s office and by the Germanton Park Association)

 

GENERAL GOVERNMENT-GOVERNING BODY- SURRY COMMUNITY COLLEGE – REQUEST FOR SURPLUS AMBULANCES

 

County Manager Rick Morris presented additional information to the Board concerning the request from Surry Community College to acquire two surplus ambulances from the County which was originally presented at the November 24th Commissioners’ meeting.

 

Manager Morris noted that after telephone conversation with Kirk Killon-Director of Emergency Medical  Programs, there is no fee for Fire/EMS/Local Enforcement classes, except for two year degrees which would be almost impossible to arrange such an agreement.   Manager Morris and Mr. Killon mutually agreed that upon the transfer of the surplus ambulances to Surry Community College, that in the event of a major emergency/natural disaster, Stokes County would have first option to reclaim the ambulances that will be kept in a maintained and stocked condition.

 

The Board discussed the option of selling the units to Surry Community College versus the benefit that the County would receive by Surry Community College being able to effectively train the providers of EMS, Rescue/Fire Services.

 

Chairman McHugh entertained a motion to sell/donate the two surplus ambulances to Surry Community College.

 

Commissioner Joe Turpin moved to donate the two surplus ambulances to Surry Community College with the stipulation that Stokes County would have first option for the units in the event of a major emergency/natural disaster. 

 

Commissioner Inman seconded and the motion carried unanimously

 

GENERAL GOVERNMENT-GOVERNING BODY- PROPOSED REFUSE TRUCK PURCHASE

 

County Manager Rick Morris presented information to the Board for the Proposed Refuse Truck Purchase.  

 

The following bids were publicly opened and read aloud at the bid opening held on Wednesday, November 12, 2003:

 

Below is a listing of all bids that were received:

 

Amick Equipment - Lexington, South Carolina

 

$149,641.48         2004 Mack MR688S chassis

Universal Handling LM2000FE body

145 – 180 day delivery

 

$146,300.00         2003 Mack MR688S chassis

Universal Handling LM2000FE body

45 – 60 day delivery

Unit subject to prior sale

 

$146,511.48         2004 Mack MR688S chassis

Kann KE41 body

145 – 180 day delivery

 

$143,170.00         2003 Mack MR688S chassis

Kann KE41 body

45 – 60 day delivery

Unit subject to prior sale

 

Carolina Environmental Systems - Kernersville, North Carolina

 

$149,419.00         2004 MR688S chassis                 

Heil Half Pack Classis body

60-day delivery

Unit subject to prior sale

 

$142,502.00         2003 WX64 Autocar chassis            

Heil Half Pack Classis body

30-day delivery

Unit subject to prior sale

 

 

Central Carolina Trucks - Kernersville, North Carolina

 

$144,535.00         2004 WX64 Autocar chassis

Heil Dura Half Pack body

180-day delivery

 

Cavalier Equipment Company - Cloverdale, Virginia

 

$145,535.57         2004 Mack MR688S chassis

E-Z Pack FL0080J40SE body

120-150 day delivery

 

McNeilus - Villa Rica, Georgia

 

$149,999.00         2004 Mack MR688S Chassis

McNeilus 4029 body

60-day delivery

 

Piedmont Peterbilt - Kernersville, North Carolina

 

$145,032.00         2004 Peterbuilt 320 chassis

Heil Half Pack Classis body

150-day delivery

 

Triad Freightliner - Greensboro, North Carolina

 

$155,968.00         2004 Freightliner chassis

Heil Half Pack Classic body

175-day delivery

 

Tran Source  - Kernersville, North Carolina

 

$144,540.00         2004 Mack MR688S chassis

Heil Half Pack Classic body

150-day delivery

 

$144,789.00         2004 Mack MR688S chassis

Heil Half Pack Classis body

60-90 day delivery

 

 

Manager Morris noted that after the bid opening, a discrepancy in the County’s Request for Proposal was brought to the attention to all that were in attendance.

 

Manager Morris requested that the Board reject all bids for the Propose Refuse Truck Purchase. 

 

The County would submit a new Request for Proposal and return to the Board as quickly as possibility with the new bid information.

 

Commissioner Mabe moved to reject all the submitted bids for the Proposed Refuse Truck Purchase.

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT-GOVERNING BODY- PROPOSED RESOLUTION – TRIAD EARLY ACTION PLAN STRATEGIES TO REDUCE OZONE

 

County Manager Rick Morris submitted a request Matthew L. Dolge, Executive Director-NWPCOG, for the approval of the submitted Resolution for the Early Action Compact (EAC).  The County joined the Early Compact along with Alamance, Caswell,

Davidson, Davie, Guilford, Forsyth, Randolph, Rockingham, Surry, and Yadkin in December 2002.  The County’s only requirement as a member of the Compact is to use the plan as a policy guide and to report an efforts to reduce emissions on an annual basis.

 

Resolution:

                                                                                RESOLUTION

 

           Whereas, by resolution of their governing boards, eleven Piedmont Triad counties (Alamance, Caswell, Davidson, Davie, Guilford, Forsyth, Randolph, Rockingham, Stokes, Surry, Yadkin) and their municipalities formed the Triad Air Quality Early Action Compact (EAC) in December 2002; and

 

           Whereas, this Region currently exceeds the Environmental Protection Agency’s (EPA’S) eight-hour standard for ozone but desires to achieve cleaner, healthier air and thereby avoid the consequences of designation as a “no attainment area;” and

 

           Whereas, by forming the Triad EAC and working in partnership with the N.C. Division of Air Quality and EPA, the Region can defer the effective date of designation as an ozone no attainment area from December 2004 to December 2007, thereby gaining time to implement ozone reduction measures and attain the eight-hour standard; and

 

           Whereas, the Piedmont Triad Council of Governments and the Northwest Piedmont Council of Governments, on behalf of their member governments, appointed the Triad EAC Stakeholders Group, consisting of public officials, representatives of the environmental Community, business and industry, to develop ozone reduction strategies for local Government adoption; and

 

           Whereas, the Stakeholders Group engaged in an extensive process of education, data evaluation, and public participation, leading to development of the attached Regional Strategies To Reduce Ozone, which it recommends for approval;

 

Now Therefore Be It Resolved that the Stokes County Board of Commissioners of Stokes County hereby approves the Regional Strategies To Reduce Ozone; and

 

Further that, Stokes County will use applicable strategies as policy guidelines in decisions affecting purchasing, workplace practices, evaluation and implementation of capital projects, transportation and land use planning, and communications with its citizens; and

 

Further that, That Stokes County will, along with other jurisdictions in the region, participate in providing information to the N.C. Division of Air Quality in order to track the Region’s progress in lowering ozone producing emissions; and

 

Further that, a copy of this Resolution along with the Regional Strategies be forwarded to Environmental Protection Agency and the N.C Division of Air Quality for inclusion in the preliminary Triad Early Action Plan for attainment of the eight-hour ozone standard.

 

Adopted by the Stokes County Board of Commissioners this the 8th day of

December 2003.

 

ATTEST:

 

 

__________________________________ _________________________

                     Clerk                                                               Chairman

 

 

Chairman McHugh entertained a motion to approve the Proposed Resolution for the Triad Early Action Compact Strategies to Reduce Ozone.

 

Vice Chairman John Turpin moved to Proposed Resolution for the Triad Early Action Compact Strategies to Reduce Ozone. 

 

Commissioner Mabe seconded and the motion carried (4-1) with Commissioner Joe Turpin voting against the motion.

 

(Triad Early Action Compact Strategies to Reduce Ozone Resolution will be maintained in the Clerk’s Office.)

 

 

GENERAL GOVERNMENT–SOCIAL SERVICES- BUDGET AMENDMENT #44

 

Assistant Finance Director Lisa Lankford requested the approval of Budget Amendment #44 which is necessary increase revenue for TANF Domestic Violence funds from federal government for providing services to participants in the TANF Program. 

 

Transferring funds for after hour services by Social Services employees to qualify participants in the Medicaid CAP-DA and CAP-C Programs.

 

Budget Amendment #44 was tabled at the November 24th meeting.

 

Chairman McHugh entertained a motion to approve Budget Amendment #44.

 

 Commissioner Mabe moved to approve Budget Amendment #44. 

 

Commissioner Inman seconded the motion.              

 

The Board discussed the additional information provided by DSS Jan Spencer.

 

The motion to approve Budget Amendment #44 carried (3-2) with Vice Chairman John Turpin and Commissioner Joe Turpin voting against the motion.

 

GENERAL FUND

 

 INCREASE

 DECREASE

 

 

 

 

REVENUES

 

 

 

   Domestic Violence

100.3301.202

 $          7,928.00

 

 

 

 

 

EXPENDITURES

 

 

 

   Social Services

 

 

 

      CAP-DA & CAP-C

100.5310.083

 $        30,000.00

 

      Professional Services-CAP-DA

100.5310.182

 

 $          30,000.00

   Public Assistance

 

 

 

      Domestic Violence-TANF

100.5470.004

 $          7,928.00

 

 

 

GENERAL GOVERNMENT–SENIOR SERVICES- BUDGET AMENDMENT #49

 

Assistant Finance Director Lisa Lankford requested the approval of Budget Amendment #49 which is necessary increase revenues for Senior Services miscellaneous from donations to the Home Delivered Meals Program.  These funds will be used to deliver the meals to seniors who are home bound.

 

Chairman McHugh entertained a motion to approve Budget Amendment #49.

 

Vice Chairman John Turpin moved to approve Budget Amendment #49. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL FUND

 

 INCREASE

 DECREASE

 

 

 

 

REVENUES

 

 

 

   Senior Services-Miscellaneous

100.3839.004

 $          781.00

 

 

 

 

 

EXPENDITURES

 

 

 

   Senior Services

 

 

 

      Auto Supplies

100.5860.250

 $             200.00

 

      Transportation

100.5860.312

 $             581.00

 

 

 

GENERAL GOVERNMENT–HEALTH DEPT-BUDGET AMENDMENT #50

 

Assistant Finance Director Lisa Lankford requested the approval of Budget  Amendment #50 which is necessary increase revenues for the Health Department miscellaneous from donations from Wake Forest University Baptist Hospital and Novant Health and to reduce contingency for the County’s part to contract with a consultant for the Community Health Center.

 

Chairman McHugh entertained a motion to approve Budget Amendment #50.

 

Commissioner Inman moved to approve Budget Amendment #50. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL FUND

 

 INCREASE

 DECREASE

 

 

 

 

REVENUES

 

 

 

   Health Department-Miscellaneous

100.3839.006

 $        6,667.00

 

 

 

 

 

EXPENDITURES

 

 

 

   Health Department

 

 

 

      Professional Services

100.5100.180

 $        10,000.00

 

      Contingency

100.9910.000

 $             581.00

$          3,333.00

 

GENERAL GOVERNMENT-GOVERNING BODY- APPOINTMENT PLANNING BOARD MEMBER

 

There were no nominations for the Planning Board Member for the replacement of  John Neal – Meadows Township.

               

GENERAL GOVERNMENT-GOVERNING BODY- APPOINTMENTCENTERPOINT HUMAN SERVICES BOARD

 

Chairman McHugh presented the request from Mr. Ron Morton-Centerpoint for three vacancies as stipulated by G.S.122C-118.1. (young individuals, law enforcement, and individuals who had received services or family members of an individual who has

received services)

 

There were no nominations presented for the vacancies for the Centerpoint Human Services Board.

 

GENERAL GOVERNMENT-GOVERNING BODY- APPOINTMENT COMMUNITY CHILD PROTECTION TEAM (CCPT)

 

There were no nominations presented for the vacancy for the Community Child Protection Team.

 

GENERAL GOVERNMENT-GOVERNING BODY- APPOINTMENT SCATTERED SITE HOUSING REHABILITATION PROGRAM SELECTION COMMITTEE

 

Commissioner Mabe moved to appoint Leonard Hicks to serve on the Scattered Site Housing Rehabilitation Program Selection Committee.  (Mr. Hicks was nominated at the November 24th meeting.) 

 

Commissioner Inman seconded and the motion failed (2-3) with Chairman McHugh, Vice Chairman John Turpin, and Commissioner Joe Turpin voting against the motion.

 

GENERAL GOVERNMENT-GOVERNING BODY- APPOINTMENTS TO BE LISTED ON THE WEB SITE

 

Vice Chairman John Turpin presented to the Board the option of placing appointments on the County Website.

 

The Board unanimously agreed to place appointments on the County Website after appointments had been submitted as an agenda item.

 

GENERAL GOVERNMENT-GOVERNING BODY- PROPOSED 2004 COMMISSIONERS’ MEETING SCHEDULE/CALENDAR

 

Clerk to the Board Darlene Bullins submitted the proposed 2004 Commissioners’ Meeting Schedule/Calendar which includes all regular meetings, meetings to be held within the County, tentatively scheduled Commissioners’ Planning Meetings, and Stokes County

League of Government Meetings.

 

PUBLIC NOTICE

 

2004 COMMISSIONERS’ MEETINGS SCHEDULE

The Stokes County Board of Commissioners will meet each month on the  2nd (Second) and 4th (Fourth) Monday at 7:00pm

 

                                2nd MONDAY                                                                       4th MONDAY

 

                January 12, 2004                                                                 January 26, 2004                                        

                February 9, 2004                                                                February 23, 2004

                               March 8, 2004                                                                     March 22, 2004

                               April 12, 2004                                                                       April 26, 2004

                               May 10, 2004                                                                        May 24, 2004

                               June 14, 2004                                                                     June 28, 2004

                               July 12, 2004                                                                        July 26, 2004

                               August 9, 2004                                                                     August 23, 2004

                               September 13, 2004                                                           September 27, 2004

                               October 11, 2004                                                                 October 25, 2004

                               November 8, 2004                                                              November 22, 2004

                               December 13, 2004                                                            **December 28, 2004

 

**December 27th Meeting changed to Tuesday, December 28th   (Due to Holiday)

                      

*The Board of Commissioners will hold the first Monday Meeting in a different location within the County.  The Board would like to extend an invitation to each community to hold their meeting on these designated dates. Please contact Darlene Bullins, Clerk to the Board, to place your community on the list.

 

January 12, 2004                                                  

February 9, 2004

                                March 8, 2004      -  Mountain View Community Building

                                April 12, 2004       -  Double Creek Fire Department

                                May 10, 2004                                                         

                                June 14, 2004      -  Collinstown Community Building               

                                July 12, 2004                                                         

                                August 9, 2004                                      

                                September 13, 2004                       

                                November 8, 2004                                               

                                December 13, 2004                                           

 

Commissioners Meeting (Planning)– First Tuesday of every other month 7:00 pm

Planning meetings are held as needed- the meeting will be advertise prior to the dates listed

below:  Held in Commissioners Chambers

 

                February 3, 2004 (as needed)

                April 6, 2004  (as needed)

                June 1, 2004  (as needed)

      

Stokes County League of Governments – 6:30 pm

Meeting with Town of Danbury, Town of Walnut Cove, City of King and 

Stokes County

 

                January 22, 2004 - Town of Walnut Cove

                April 22, 2004 – Town of Danbury

                July 22, 2004  - City of King

                October 28, 2004 - Stokes County

 

Any other change in Date, Time, or Place will be advertised and placed on the County Web Page – www.co.stokes.nc.us

 

Darlene Bullins

Clerk to the Board

 

Chairman McHugh entertained a motion to approve the proposed 2004 Commissioners’ Meeting Schedule.

 

Vice Chairman John Turpin moved to approve the submitted 2004 Commissioners’ Meeting Schedule. 

 

Commissioner Inman seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT-PUBLIC WORKS-STOKES COUNTY WASTE WATER TREATMENT PLANT-REVIEW OF NEEDED REPAIRS

 

County Manager Rick Morris presented the additional bid information requested by the Board concerning the needed repairs for the Water Treatment Plant that was discussed at the November 24th meeting.  One additional bid was received for $46,000 and one other

bid which was due into the County by 5:00 pm today but had not been received.  Manager Morris noted that Steve Cavanaugh had stated that R&A Labs who had submitted the $10,500 bid was very capable of doing the work.

 

Chairman McHugh entertained a motion to accept the low bid of $10,500 from R&A Labs for the needed repairs for the Water Treatment Plant.

 

Commissioner Inman moved to accept the low bid of $10,500 from R&A Labs for the needed repairs for the Water Treatment Plant. 

 

Commissioner Mabe seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT – GOVERNING BODY – INCLEMENT WEATHER-CLOSING OF COUNTY GOVERNMENT OFFICES

 

Commissioner Joe Turpin requested the possibility of establishing a set of standards on when the County Government is going to declare a snow day. 

 

County Manager Rick Morris discussed the conditions pertaining to the decision made to close the office on Thursday, December 4th, due to weather conditions.           

 

The Board discussed risks associated with the County Government Offices being opened during inclement weather conditions and optional work day for employees during inclement weather.

 

GENERAL GOVERNMENT – GOVERNING BODY – ARTS COUNCIL

 

County Manager Rick Morris presented information requested by the Board concerning the amount of  matching funding that the Arts Council which was approved in the fiscal year 2003/04 budget.  The Arts Council stated that the Council had approximately $5000 available for matching funding to hire a part time director to help with fund raising. The clarification needed is to determine if the Arts Council can match up to the designated funding amount ($20,312) or if the Arts Council must match the entire designated funding amount ($20,312) in the fiscal year 2003/04. 

 

The Board discussed the issue of matching dollar to dollar and the issue of matching up to the budgeted amount.

 

Chairman McHugh entertained a motion to clarify the budgeted amount for the Arts Council to be allowed to match and spend up to the amount budgeted.

 

Commissioner Joe Turpin moved to approve the motion to clarify the budgeted amount for the Arts Council to be allowed to match and spend up to the amount budgeted.

 

Commissioner Inman seconded and the motion carried (4-1) with Vice Chairman John Turpin voting against the motion.

 

GENERAL GOVERNMENT – EMS- RESIGNATION-EMS DIRECTOR

 

County Manager Rick Morris announced to the Board that EMS Director Ricky Tuttle had submitted his resignation to be effective December 31, 2003.  Director Tuttle has been selected to be a State Area Ten Coordinator.  Manager Morris stated that EMS Training Officer Monty Stevens will be appointed Interim EMS Director upon Mr. Tuttle’s departure and work sessions with Mr. Tuttle concerning transition of EMS and the grants that the County is currently pursuing have already been scheduled.

 

GENERAL GOVERNMENT – GOVERNING BODY – YARD WASTE-LANDFILL

 

Public Works Director Jay Kinney informed the Board that the County has just been notified by the State that the County would be allowed to receive yard waste at the Landfill.

 

Director Kinney stated that this would be subject to the $5.00 tipping fee for a truckload.

 

GENERAL GOVERNMENT – GOVERNING BODY – PERMANENT CLOSURE OF THE SEVEN ISLAND BRIDGE

 

Commissioner Inman noted the public meeting concerning the permanent closure of Seven Island Bridge, which is to be held Tuesday, December 9, 2003 (4:00 pm-7:00 pm).

 

There being no further business to come before the Board, Commissioner Joe Turpin moved to adjourn meeting. 

 

Commissioner Mabe seconded and the motion carried unanimously.

 

 

 

_________________________                                      _____________________________

Darlene Bullins                                                                    Sandy McHugh

Clerk to the Board                                                             Chairman