STATE OF NORTH CAROLINA                          )                       OFFICE OF THE COMMISSIONERS

                                                                           )                       STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                            )                       DANBURY, NORTH CAROLINA

                                                                           )                       SEPTEMBER 12, 2003

 

 

 

The Board of Commissioners of the County of Stokes, State of North Carolina, met for a Public Hearing and a Special Meeting concerning the Stokes County Scattered Site Housing Rehabilitation Program in the Council Chambers of the Administrative Building,

located in Danbury, North Carolina, on Friday, September 12, 2003, at 8:30 am with the

following members present:

 

 

                                             Chairman Sandy McHugh

                                             Vice-Chairman John Turpin

                                             Commissioner Howard Mabe

                                             Commissioner Leon Inman

                                             Commissioner Joe Turpin

 

                                             Darlene Bullins, Clerk to the Board

              

Chairman McHugh recessed the meeting.

 

Chairman McHugh called the meeting back to order.

 

PUBLIC HEARING – STOKES COUNTY SCATTERED SITE HOUSING REHABILITATION PROGRAM

 

Chairman McHugh called the Public Hearing for the Stokes County Scattered Site Housing Rehabilitation Program to order.

              

There were no comments from the public.

 

Chairman McHugh adjourned the Public Hearing for the Stokes County Scattered Site Housing Rehabilitation Program.

 

STOKES COUNTY SCATTERED SITE HOUSING REHABILITATION PROGRAM

 

Scattered Site Housing Rehabilitation Administrator Richard Zamani requested the Board’s approval to amend the current program’s budget line items as follows:

              

Budget Line Item

Current Budget

Proposed Budget

 

 

 

Clearance Activities

 $                   -  

 $            5,000.00

Relocation Assistance

 $                   -  

 $          60,000.00

Rehabilitation

 $      342,000.00

 $        277,000.00

Planning (no change)

 $       18,000.00

 $          18,000.00

Administration (no change)

 $       40,000.00

 $          40,000.00

 

 

 

Total

 $      400,000.00

 $        400,000.00

 

These budgetary amendments are necessary in order to be able to add a relocation line item.

 

Chairman McHugh entertained a motion to approve the budget amendments to the Stokes County Scattered Site Housing Rehabilitation Program as offered by the Planning and Community Development Department.

 

Commissioner Inman moved to approve the budget amendments to the Stokes County Scattered Site Housing Rehabilitation Program as offered by the Planning and Community Development Department.

 

Commissioner Mabe seconded and the motion carried unanimously.

 

Bid Opening/Award of Contract

 

Administrator Zamani requested the Board’s approval for the following contracts for the Stokes County Scattered Site Housing Rehabilitation Program.  (three bids were received on each project).

 

1.      Sadie Oakley Contract

General Contractor – Hart Brothers – Durham, NC

2.      Avis Tuttle Contract

Contract – Oakwood Homes – Eden, NC

 

Chairman McHugh entertained a motion to approve the contracts for the Stokes County Scattered Site Housing Rehabilitation Program for Sadie Oakley- Hart Brothers and Avis Tuttle –Oakwood Homes.

 

Commissioner Mabe moved to approve the contracts for the Stokes County Scattered Site Housing Rehabilitation Program for Sadie Oakley- Hart Brothers-Durham, NC and Avis Tuttle – Oakwood Homes, Eden, NC. 

 

Commissioner Inman seconded and the motion carried unanimously.

 

Program Update

 

Administrator Zamani presented the following information to recapped the Stokes County Scattered Site Housing Rehabilitation Program:

 

               Applicants – 23

               Actual Work Write Ups - 13

               Actual Contracts Signed – 9

              

               Funding spent on construction rehabilitation:

               Total Completed   (3)        $79,073.51

               Under Contract     (3)      $139,686.60

               Awaiting contracts (2)      $79,897.00

 

              Total of Rehabilitation    $243,110.11

 

               Grand Total for Project   $298,657.11

 

Planning Director David Sudderth and Scattered Site Housing Program Administrator Zamani concluded with comments concerning criteria for the program and acknowledgement received rom Mr. Donald Ham, NC Division of Community Assistance

concerning the administration of the project done by Stokes County.

 

 

There being no further business to come before the Board, Commissioner Mabe moved to adjourn meeting. 

 

Commissioner Inman seconded the motion.

 

Commissioner Mabe withdrew his motion to adjourn the meeting to discuss the reapplication of the Stokes County Scattered Site Housing Program. 

 

Commissioner Inman withdrew his second to adjourn.

 

Chairman McHugh entertained a motion to reapply for the Scattered Site Housing Rehabilitation Program for the next three years.

 

Commissioner Mabe moved to approve the motion to reapply for continuation of the Stokes County Site Housing Rehabilitation Program. 

 

Commissioner Inman seconded and the motion carried unanimously.

 

Planning Director Sudderth requested the Board’s guidance concerning the Scattered Site Housing Selection Committee due to vacancies on the committee.

 

Chairman McHugh requested Director Sudderth to present to the Board a list of current members who would be willing to serve again,  a list of vacancies, and a list of departments/agencies being represented and areas being served at the next meeting for the

Board’s consideration.

 

 

There being no further business to come before the Board, Commissioner Mabe moved to adjourn meeting. 

 

Commissioner Inman seconded and the motion carried unanimously.

 

 

________________________                                  _____________________________

Darlene Bullins                                                        Sandy McHugh

Clerk to the Board                                            Chairman