STATE OF NORTH CAROLINA             )                    OFFICE OF THE COMMISSIONERS

                                                            )                    STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                          )                    DANBURY, NORTH CAROLINA

                                                            )                    AUGUST 25, 2003

 

 

Meeting Highlights

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

GENERAL GOVERNMENT-GOVERNING BODY-APPROVAL OF MINUTES

PUBLIC COMMENTS

GENERAL GOVERNMENT– STOKES-ROCKINGHAM VOL. FIRE DEPT.- PROCLAMATION- “FILL THE BOOTS DAYS”

GENERAL GOVERNMENT–TAX ADMINISTRATION REPORT

GENERAL GOVERNMENT-GOVERNING BODY-STOKES COUNTY TOURISM COUNCIL-APPOINTMENTS

GENERAL GOVERNMENT–GOVERNING BODY-AGRICULTURAL ADVISORY BOARD -APPOINTMENTS

GENERAL GOVERNMENT–SHERIFF’S DEPT.-BUDGET AMENDMENT #7

GENERAL GOVERNMENT–FINANCE-GRANTS- BUDGET AMENDMENT #8

GENERAL GOVERNMENT–HEALTH DEPT.- BUDGET AMENDMENT #9

GENERAL GOVERNMENT–EOC- BUDGET AMENDMENT #10

GENERAL GOVERNMENT–SHERIFF’S DEPT- BUDGET AMENDMENT #11

GENERAL GOVERNMENT-FINANCE-PROJECTED FUND BALANCE FOR FISCAL YEAR 2002-2003

GENERAL GOVERNMENT-LIQUIDATION OF EMS/JAIL CHARGE

GENERAL GOVERNMENT-STOKES COUNTY SCHOOLS-ADM PROJECT

GENERAL GOVERNMENT-COOPERATIVE EXTENSION-BONUS/LEAVE REQUEST

GENERAL GOVERNMENT-PLANNING & COMMUNITY DEVELOPMENT- OPTIONAL COVERAGE RELOCATION BENEFITS POLICY

GENERAL GOVERNMENT – GOVERNING BODY – CLOSED SESSION

 

 

The Board of Commissioners of the County of Stokes, State of North Carolina, met in regular session in the Council Chambers of the Administrative Building, located in Danbury, North Carolina, on Monday,  August 25, 2003, at 7:00 pm with the following members present:

 

                                    Chairman Sandy McHugh

                                    Vice-Chairman John Turpin

                                    Commissioner Howard Mabe

                                    Commissioner Leon Inman

                                    Commissioner Joe Turpin

 

                                    Darlene Bullins, Clerk to the Board

 

Chairman McHugh called the meeting to order.

 

Finance Director Julia Edwards delivered the invocation.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

Chairman McHugh opened the meeting by inviting the citizens in attendance to join the Board with the Pledge of Allegiance.

 

GENERAL GOVERNMENT-GOVERNING BODY-APPROVAL OF MINUTES

 

Chairman McHugh entertained a motion to approve or amend the minutes of the August 5th and the August 11th  meetings.

           

Commissioner Inman moved to approve the minutes of the August 5th and the August 11th meetings.  

 

Commissioner Mabe seconded and the motion carried unanimously.

 

 

PUBLIC COMMENTS

 

The following citizens spoke to the Board:

 

Linda Hicks

1130 Rock Road

Pine Hall, NC 27042

Topic:  Stokes County Budget Fiscal Year 2003-04 (Hold Harmless Funding)

 

Ms. Hicks requested that the $1,136,285.65 hold harmless funding that had been received by the County, but not yet allocated, be used for Human Services agents-Mental Health, DSS, Health Department, and Stokes Opportunity Center.

 

Sharon Bullins

1314 Snow Hill Church Road

Danbury, NC  27016

Topic:  Centerpoint

 

Ms. Bullins spoke on behalf of the mentally and disabled adults and children in Stokes County.  Ms. Bullins requested funding for Centerpoint to be able to staff qualified individuals for the Stokes Opportunity Center.

 

Dot Snipes

Friendship Road

Germanton, NC  27019

Topic:  Additional Funding for Centerpoint

 

Ms. Snipes spoke on behalf of Centerpoint Mental Health.  Ms. Snipes requested that $300,000 be allocated from hold harmless funding to be used at the Stokes Opportunity Center.

 

Selwyn Matthews

1638 Sauratown Road

Germanton, NC 27019

Topic:  Hold Harmless Funding – County Budget

 

Ms. Matthews requested that the Board reconsider the amount of funding that has already been budgeted for Social Services, Health Department, and for the folks in Stokes County who are suffering.  Ms. Matthews requested that hold harmless funding be used to help these citizens of Stokes County.

 

Debra Cody

1557 Old Fulp Road

Danbury, NC  27016

Topic:  Request for Additional Funding –Stokes Opportunity Center

 

Ms. Cody requested additional funding for Centerpoint to help fund the Stokes Opportunity Center.  Ms. Cody expressed appreciation to Commissioner Mabe for his recent visit to the Stokes Opportunity Center.  Additional funding is needed for the Stokes Opportunity Center for state requirements, which require (1) one supervisor per 10 clients.

 

Wanda Bennett

1060 Jones Road

King, NC  27021

Topic:  Centerpoint

 

Ms. Bennett requested funding for Centerpoint, Senior Services, Social Services, and the Health Department.  Ms. Bennett requested hold harmless funding be used for these four agencies that have a “dire” need for funding to provide services.

 

Krista Simmons

1477 Brown Mountain Road

Westfield, NC  27053

Topic:  Centerpoint

 

Ms. Simmons spoke on behalf of her special brother who attends Stokes Opportunity Center and receives services provided by Centerpoint.   Ms. Simmons invited any member of the Board who has not visited the Stokes Opportunity Center to please visit the Center to see first hand the services provided by the Stokes Opportunity Center.  Ms. Simmons also spoke on the services provided by YVEDDI to the clients at the Stokes Opportunity Center.

 

Fredricka Cecile

1741 Marshall Smith Road

King, NC  27021

Topic:  Fiscal Year 2003-04 County Budget

 

Ms. Cecile expressed concerns pertaining to the fiscal year 2003-04 County Budget and the cuts that had been made to Human Services-Centerpoint, Social Services, Senior Services, and the Health Department and other appropriations to the Sheriff’s Department, Schools, Fire/Rescue, and the Jail.  Ms. Cecile also expressed concerns over state and federal funding that could be possibility lost due to budget cuts.  Ms. Cecile requested hold harmless funding be used for

agencies that budgets have been cut.

 

Sherri Simmons

2126 Asbury Road

Westfield, NC  27053

Topic:  Fiscal Year Funding-Stokes Opportunity Center

 

Ms. Simmons spoke on behalf of her brother who has attended the Stokes Opportunity Center for the past (17) seventeen years.  Ms. Simmons requested additional funding for the Stokes Opportunity Center.

 

Kathy Kay

1000 Roy Lawson Road

Westfield, NC  27053

Topic:  Fiscal Year Funding-Stokes Opportunity Center

 

Ms. Kay echoed the comments of her sister, Ms. Sherri Simmons, concerning the Stokes Opportunity Center.

 

Ms. Traci Royal

110 Misty Court

King, NC  27021

Topic:  Stokes Opportunity Center

 

Ms. Royal spoke on behalf of the citizens of Stokes County with special needs. Ms. Royal requested that all citizens of Stokes County be treated equally.  Ms. Royal stressed the importance of the Stokes Opportunity Center and requested the Board give assistance to those who are in need.

 

Ms. Jo Ann Collins

221 Whispering Creek Drive

King, NC  27021

Topic:  ARC (Advocacy group for Mentally Handicapped)-Stokes Opportunity Center

 

Ms. Collins requested additional funding for mental health to provide services for Stokes Opportunity Center and Centerpoint.  Ms. Collins stressed the need for funding for the Stokes Opportunity Center.

 

Ms. Jan Vernon

1567 Stewart Road

Walnut Cove, NC  27052

Topic:  Stokes Opportunity Center

 

Ms. Vernon stressed the importance of the Stokes Opportunity Center and the need for the Center for Stokes County residents.  Ms. Vernon expressed appreciation to Commissioner Mabe for the recent visit to the Center.  Ms. Vernon requested additional funding to assure that the Stokes Opportunity Center maintains the same level of service that it currently provides to the residents of Stokes County.

 

Chairman McHugh reiterated to the citizens in attendance that there was no effort being made by the Stokes County Board of Commissioners to close the Stokes Opportunity Center. The County is currently in negotiations with Centerpoint to work out performance standards. The Board has committed to keep the Stokes Opportunity Center as it currently functions.

 

Commissioner Mabe commented on the recent visit to the Stokes Opportunity Center and the services provided by the staff to the clients who attend the Center.  Commissioner Mabe also expressed the Board’s commitment to keeping the Stokes Opportunity Center open.

 

Mr. John Bellow

1904 Bud Tilley Road

Pinnacle, NC  27043

Topic:  Youth Center

 

Mr. Bellow requested funding for a Youth Center for the children of the northeast section of Pinnacle.  Mr. Bellow stated that 443 Stokes County residents had signed a petition requesting a Youth Center for the community.  Mr. Bellow did not present the petition to the Board.  Mr. Bellow  stressed the need for the children who have no place to go.  Mr. Bellow requested the Board’s commitment to join the community to provide a Youth Center.

 

Commissioner Joe Turpin commented on a possible Youth Center to be placed near Pinnacle in the near future.

 

Everette Boley

1964 Bud Tilley Road

Pinnacle, NC  27043

Topic:  Youth Center

 

Mr. Boley stressed the need for a Youth Center for the community to help the children.

 

Styfon Barr

2032 Bud Tilley Road

Pinnacle, NC  27043

Topic:  Youth Center

 

Mr. Barr stressed the need for a Youth Center for the community, which has grown rapidly.  Mr. Barr requested the Board’s assistance for help to establish a Youth Center.

 

GENERAL GOVERNMENT– STOKES-ROCKINGHAM VOL. FIRE DEPT.- PROCLAMATION- “FILL THE BOOTS DAYS”

 

Chairman McHugh presented the Proclamation- “Fill the Boots Days” on behalf of  the Stokes-Rockingham Vol. Fire Department who annually works with the Muscular  Dystrophy Association.   Ms. Kim Kaufmann, MDA, was unable to attend the meeting. 

 

Chairman McHugh entertained a motion to approve the submitted Proclamation-“Fill the Boots Days” for Stokes-Rockingham Vol. Fire Dept. (September 4-6, 2003).

 

Vice Chairman John Turpin moved to approve the submitted Proclamation-“Fill the Boots Days” for Stokes-Rockingham Vol. Fire Dept. (September 4-6, 2003).

 

Commissioner Inman seconded and the motion carried unanimously.

 

PROCLAMATION

 

WHEREAS, the Stokes-Rockingham Volunteer Fire Department will be working with the Muscular Dystrophy

Association in their fight against neuromuscular disease; and,

 

WHEREAS, the Stokes-Rockingham Volunteer Fire Department will spend many hours collecting money on the

streets for the MDA “Fill-the-Boot” campaign; and,

 

WHEREAS, Firefighters locally and nationally are the largest contributor to the MDA, collecting more than 16 million

dollars in 2002 to help fight the forty-three neuromuscular diseases associated with the MDA.

              

THEREFORE, I, Sandy McHugh, Chairman of the Stokes County Board of Commissioners, and on behalf of

Stokes County, do hereby proclaim  September 4, 2003 through September 6, 2003 as:

 

Stokes-Rockingham Volunteer FIRE DEPARTMENT  “FILL THE BOOT DAYS”

 

Adopted this 25th day of August 2003.

 

                                                                                          ___________________________________

                                                                                          Sandy McHugh

                                                                                          Chairman

 

______________________________

Darlene Bullins

Clerk to the Board

 

 

Ms. Vicki Hanes, Stokes Rockingham Vol. Fire Dept. accepted the Proclamation on behalf of Stokes Rockingham Vol. Fire Department.

 

GENERAL GOVERNMENT–TAX ADMINISTRATION REPORT

 

Tax Administrator Wren Carmichael requested the Board’s approval for July 2003 Itemized Releases (real and personal) in the amount of $2,467.38.

 

Chairman McHugh entertained a motion to approve July 2003 Itemized Releases (real and personal) in the amount of  $2,467.38.

 

Commissioner Mabe moved to approve July 2003 Itemized Releases (real and personal) in the amount of $2,467.38.  

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

Tax Administrator Wren Carmichael requested the Board’s approval for July 2003 Motor Vehicle Releases in the amount of $3,135.65.

 

Chairman McHugh entertained a motion to approve July 2003 Motor Vehicle Releases in the amount of $3,135.65.

           

Commissioner Joe Turpin moved to approve July 2003 Motor Vehicle Releases in the amount of $3,135.65. 

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

 

Tax Administrator Wren Carmichael requested the Board’s approval to Refund Emma Lou Southern Mabe in amount of $885.74.

 

Chairman McHugh entertained a motion to approve the requested Refund for Emma Lou Southern Mabe in amount of $885.74.

 

Commissioner Mabe moved to approve the requested Refund for Emma Lou Southern Mabe in amount of $885.74.  

 

Commissioner Mabe noted that there was no relation- Mabe. 

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

 

Tax Administrator Wren Carmichael requested the Board’s approval to Refund First American Real Estate in amount of $456.34.

 

Chairman McHugh entertained a motion to approve the requested Refund for First American Real Estate in amount of $456.34.

 

Commissioner Joe Turpin moved to approve the requested Refund for First American Real Estate in amount of $456.34. 

 

Commissioner Inman seconded and the motion  carried unanimously.

 

Tax Administrator Wren Carmichael requested the Board’s approval to Refund Matt Dodson in amount of $97.95.

 

Chairman McHugh entertained a motion to approve the requested Refund for Matt Dodson in amount of $97.95.

 

Commissioner Mabe moved to approve the requested Refund for Matt Dodson in amount of  $97.95.

 

 Vice Chairman John Turpin seconded and the motion carried unanimously.

 

Tax Administrator Carmichael informed the Board that as of August 25th, the  Tax Department had collected $4,136.374.74 since July 1, 2003.  Tax Administrator Carmichael expressed his appreciation to the dedicated staff of the Tax Department.

 

GENERAL GOVERNMENT-GOVERNING BODY-STOKES COUNTY TOURISM COUNCIL-APPOINTMENTS

 

Chairman McHugh entertained a motion to approve the nominations presented to Board at August 11th meeting or submit any further nominations to serve on the Stokes County Tourism Council.

 

Vice Chairman John Turpin nominated Ron Simmons –Farmers’ CoOp-King.

 

Commissioner Joe Turpin nominated Tom New – Forrest Games -Danbury, NC.

 

Commissioner Inman moved to approve the following nominations presented at the August 11th meeting to serve on the Stokes County Tourism Council:

 

Last Name

First Name

Industry Sector

Representing

Allen

Joan

Food and Beverage

Danbury General Store

Barley

Dean

Events and Conferences

The Vineyard Camp

Bullins

Mark

Travel Trade

JD Cruises & Tours

Cavanaugh

Marvin

Citizens at Large

Northeast

Charleville

Jane-Priddy

Attractions

Priddy General Store

Clifford

Ron

Citizens at Large

Southwest

Cox

Todd

Public

King Planning Department

Fulk

Pat

Events and Conferences and Northwest

Wade Fulk Tours

Giroux

Sara

Events and Conferences

Arts Council

Hill

Sam

Events and Conferences

Silk Bouquets

Hoskins

Dave

Accommodations

Southwyck Farm

Hylton

Michael

Public

Cooperative Extension

Jolly

Jon

Sport/Recreation

Hanging Rock Outdoor Center

Landreth

Carolyn

Attractions

One Way Architectural Antiques

Meadows

Gareath

Public

Historical Society

Morgan

Ron

Public

Economic Development

Nichols

Wade

Public

Heritage Tourism

Reid

Sharon

Attractions

The Herb Merchant

Simpson

David

Attractions

Germanton Vineyard & Gallery

 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.  Ron Simmons and Tom New can be considered at the September 8th meeting.

 

 

GENERAL GOVERNMENT–GOVERNING BODY-AGRICULTURAL ADVISORY BOARD -APPOINTMENTS

                     

Chairman McHugh entertained a motion to approve the following nominations presented to the Board at the August 11th  meeting to serve on the Agricultural Advisory Board :

 

 

                     Agricultural Advisory Board

Township                                                         Name

Big Creek Township                                           Grant Christian

Quaker Gap Township                                        Michael Joyce

Yadkin Township                                               Robert P. Lindsay

Snow Creek Township                                        Manley Stovall

Peters Creek/Danbury Township                         Mark Pendleton

Meadows/Sauratown Township                           Dale Hartman

Beaver Island Township                                      Tommy Durham

 

Commissioner Mabe moved to approve the submitted nominations for the Agricultural Advisory Board.  Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT–SHERIFF’S DEPT.-BUDGET AMENDMENT #7

 

Finance Director Julia Edwards requested the approval of Budget Amendment #7 which was originally requested to transfer funds for two additional positions to be shared by the Sheriff’s Dept. and the Jail.  The positions will be Bailiff/Transportation Officers.

 

Chairman McHugh informed the Board that Sheriff Mike Joyce had requested that only one position –Bailiff/Transportation Officer be budgeted at the present time.  A revised Budget Amendment  #7 for only one position was submitted to the Board to replace the original Budget Amendment #7, which was included in the agenda package.

 

Chairman McHugh moved to approve the revised Budget Amendment #7 for the one Bailiff/ Transportation Officer.  

 

Commissioner Inman seconded and the motion carried unanimously.

 

GENERAL FUND

 

 INCREASE

 DECREASE

 

 

 

 

EXPENDITURES

 

 

 

   Sheriff's Department

 

 

 

      Salaries & Wages

100.4310.000

 $          8,865.00

 

      Social Security

100.4310.090

 $            550.00

 

      Medicare Tax

100.4310.091

 $            130.00

 

      Retirement

100.4310.100

 $            425.00

 

      5% 401(k) County Share

100.4310.102

 $            450.00

 

 

 

INCREASE

DECREASE

   Contingency

100.9910.000

 

 $     (10,420.00)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

GENERAL GOVERNMENT–FINANCE-GRANTS- BUDGET AMENDMENT #8

 

Finance Director Julia Edwards requested the approval of Budget Amendment #8  which is necessary to appropriate unspent funds from fiscal year 2002-03 for grants.

 

Chairman McHugh entertained a motion to approve Budget Amendment #8.

 

Commissioner Inman moved to approve Budget Amendment #8. 

 

Commissioner Mabe seconded and the motion carried unanimously.

 

GRANT FUND

 

 INCREASE

 DECREASE

 

 

 

 

REVENUES

 

 

 

    Scattered Site Housing Rehab.

203.3301.004

 $    (311,700.00)

 

    Hazard Mitigation Grant

203.3301.007

 $       (9,764.00)

 

    Division of Emergency Management

203.3301.008

 $      (11,525.00)

 

    EOC Grant

203.3301.009

 $       (1,785.00)

 

    Rural Internet Access Grant

203.3301.005

 $      (48,640.00)

 

    Fund Balance

203.3991.000

 $      (47,937.00)

 

 

 

 

 

 

 

 $    (431,351.00)

 

EXPENDITURES

 

 

 

   Emergency Management

 

 

 

       Departmental Supplies

203.4330.260

 $           400.00

 

       Office Supplies

203.4330.261

 $        1,540.00

 

       Travel

203.4330.310

 $           259.00

 

       Telephone & Postage

203.4330.320

 $           136.00

 

       Printing

203.4330.340

 $           300.00

 

       Equipment

203.4330.510

 $       10,485.00

 

       Equipment-Non Capitalized

203.4330.511

 $        9,954.00

 

 

 

 

 

   Farmer's Market

 

 

 

       Misc. Contractual Services

203.4760.440

 $       47,937.00

 

 

 

 

 

   Scattered Site Housing

 

 

 

      Departmental Supplies

203.4910.260

 $        1,165.00

 

      Travel

203.4910.310

 $        1,000.00

 

      Postage

203.4910.330

 $           800.00

 

      Printing

203.4910.340

 $        1,500.00

 

      Advertising

203.4910.370

 $        1,920.00

 

      Misc. Contractual Services

203.4910.440

 $       31,260.00

 

      Misc. Contractual Services

203.4911.440

 $       18,000.00

 

      Misc. Contractual Services

203.4912.440

 $     256,055.00

 

 

 

 

 

   Economic Development

 

 

 

      Schools

203.4920.441

 $       48,640.00

 

 

 

 

 

 

 

 $     431,351.00

 

 

 

GENERAL GOVERNMENT–HEALTH DEPT.- BUDGET AMENDMENT #9

 

Finance Director Julia Edwards requested the approval of Budget Amendment #9 which is necessary to appropriate funds from the State for Bioterrorism to purchase a lab computer and printer.

 

Chairman McHugh entertained a motion to approve Budget Amendment #9.

           

Commissioner Mabe moved to approve Budget Amendment #9.

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

 

GRANT FUND

 

 INCREASE

 DECREASE

 

 

 

 

REVENUES

 

 

 

   Bioterrorism Grant

203.3301.255

 $         (3,000.00)

 

 

 

 

 

EXPENDITURES

 

 

 

   Health Department

 

 

 

      Equipment Non Capitalized

203.5100.511

 $          3,000.00

 

 

 

GENERAL GOVERNMENT–EOC- BUDGET AMENDMENT #10

 

Finance Director Julia Edwards requested the approval of Budget Amendment #10 which is necessary to appropriate grants funds from the Division of Emergency Management for the review and revision of  Stokes County’s Emergency Plan, electrical, network, and telephone work for the EOCenter. Budget Amendment #10 also appropriates funding from the American Red Cross for the EOCenter construction.

 

Chairman McHugh entertained a motion to approve Budget Amendment #10.

           

Commissioner Inman moved to approve Budget Amendment #10. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GRANT FUND

 

 INCREASE

 DECREASE

 

 

 

 

REVENUES

 

 

 

   Division of Emergency Management

203.3301.008

 $       (28,140.00)

 

   Division of Emergency Management

203.3301.008

 $       (10,809.00)

 

   EOC-American Red Cross

203.3301.009

 $           (500.00)

 

 

 

 

 

EXPENDITURES

 

 

 

   Emergency Management

 

 

 

      Maintenance & Repairs Buildings

203.4330.352

 $        11,309.00

 

      Misc. Contractual Services

203.4330.440

 $        28,140.00

 

 

 

GENERAL GOVERNMENT–SHERIFF’S DEPT- BUDGET AMENDMENT #11

 

Finance Director Julia Edwards requested the approval of Budget Amendment #11 which is necessary to appropriate funds from the State Fines and Forfeitures for the difference in the purchase price of 10 guns that are being traded in.

 

Chairman McHugh entertained a motion to approve Budget Amendment #11.

           

Commissioner Mabe moved to approve Budget Amendment #11. 

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

 

GENERAL FUND

 

 INCREASE

 DECREASE

 

 

 

 

REVENUES

 

 

 

   State Fines & Forfeitures

100.3301.413

 $       (600.00)

 

 

 

 

 

EXPENDITURES

 

 

 

   Sheriff's Department

 

 

 

      Departmental Supplies

100.4310.260

 $        600.00

 

 

 

GENERAL GOVERNMENT-FINANCE-PROJECTED FUND BALANCE FOR FISCAL YEAR 2002-2003

 

Finance Director Julia Edwards informed the Board that the undesignated fund balance for fiscal year 2002-03 is estimated to be $1,867,347, which would be 5.92%.  Last year’s final audit fund balance was 3.56%.  A final fund balance will be presented to the Board upon completion of the audit.  Finance Director Edwards stated that the fund balance could possibility change due to ending audit entries for the fiscal year.

 

GENERAL GOVERNMENT-LIQUIDATION OF EMS/JAIL CHARGE

 

Jail Captain Craig Carico requested the approval for liquidation of the following EMS charges for an inmate who was incarcerated at the Stokes County Jail:  (Due to the recent Privacy Act- names of individuals are not allowed to be revealed)

 

Date of Call – March 20, 2003    $355.47

 

Chairman McHugh entertained a motion to approve the liquidation of the requested EMS charge.

 

Commissioner Mabe moved to approve the liquidation of the requested EMS Invoice dated March 20, 2003 in the amount of $355.47. 

 

Commissioner Inman seconded and the motion carried 4-1 with Commissioner Joe Turpin voting against the motion.

 

GENERAL GOVERNMENT-STOKES COUNTY SCHOOLS-ADM PROJECT

 

Chairman McHugh presented a request from Superintendent Ron Carroll for approval to allow the Stokes County Schools to delete the replacement of the roof of “D” Building at South Stokes High School and use the ADM funding ($105,000- ADM funds of $78,750 and local match of $26,250) for a replacement of a roof on the “T&I” Building at South Stokes High School. 

 

After a review of the school systems’ roofing needs with an architectural consultant, the Operations Department concluded that the “T&I” Building is a higher priority need.  The Stokes County Board of Education took official action to delete South Stokes “D” Building roof replacement from the Capital Outlay Budget and to substitute South Stokes “T&I” Building roof replacement as an ADM Project with no change in funding.

 

Chairman McHugh entertained a motion to approve the Stokes County Schools’ ADM Funding request –replacement of the roof of the “T&I” Building instead of the “D” Building at South Stokes High School.

 

Commissioner Inman moved to approve the request submitted from the Stokes County Schools for ADM funding-replacement of roofs-South Stokes. 

 

Commissioner Mabe seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT-COOPERATIVE EXTENSION-BONUS/LEAVE REQUEST

 

Chairman McHugh presented a request from Jeffrey Boyles, Cooperative Ext. to approve County participation for 2003-04 Legislative Granted Bonuses for the staff members of the Cooperative Extension Agency.  The State of North Carolina General Assembly’s final budget for 2003-2004 approved a provision for two bonuses to State employees:  a one-time $550 bonus and an annual leave bonus of 80 hours.  Each member of the Cooperative Extension staff would receive a $550 one-time bonus who is on the payroll as of October 1, 2003.  The county would be responsible only for the county’s share of the amount of the $550 bonus and of the 80 hours leave bonus.

 

 

Chairman McHugh entertained a motion to approve the one-time bonus of $550 for each member of the Cooperative Extension Agency who is on the payroll as of  October 1, 2003.

 

Commissioner Mabe moved to approve the one-time bonus of $550 for the members of the Cooperative Extension Agency who are on the payroll as of October 1 2003. 

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

           

Chairman McHugh entertained a motion to approve the 80-hour annual leave bonus for the members of the Cooperative Extension staff. 

 

No motion was made pertaining to the request to approve the 80-hour annual leave bonus for the members of the Cooperative Extension staff.

 

GENERAL GOVERNMENT-PLANNING & COMMUNITY DEVELOPMENT- OPTIONAL COVERAGE RELOCATION BENEFITS POLICY –CDBG-SCATTERED SITE HOUSING REHABILITATION PROGRAM-RESOLUTION

 

Mr. Richard Zamani, Scattered Site Housing Administrator , requested the approval of the Board to provide optional coverage relocation benefits for Stokes County residents being served by the Stokes County CDBG Scattered Site Housing Rehabilitation Program.

 

Mr. Zamani stated that this would allow the following options for Stokes County residents whose homes are determined to be in a condition to dilapidated to be economically feasible to rehabilitate and would be demolished:

 

Find three homes equal to or better to their existing home.Demolish the home and replace with another home.

 

Mr. Zamani requested the Board’s approval of the following Optional Coverage Relocation Plan Resolution for Stokes County, North Carolina in order to be able to assist a Tuttle family located on the Seven Island Bridge Road:

 

OPTIONAL COVERAGE RELOCATION PLAN RESOLUTION

STOKES COUNTY, NORTH CAROLINA

 

A Resolution Authorizing the Adoption of an Optional Coverage relocation Plan for the Stokes County Community

Development Block Grant Program.

 

Be it resolved by the Board of Commissioners of Stokes County, North Carolina, That:

WHEREAS, Stokes County is participating in the Community Development Block Grant Program under the Housing

and Community Development Act of 1974, as amended, administered by the North Carolina Department of

Commerce; and

 

WHEREAS, the relocation of individuals and families is an eligible activity under this program,

 

WHEREAS, Stokes County has been allocated funds under Title 1 of the housing and Community Development Act

of 1974; and

 

WHEREAS, it is the objective, spirit and intent of the Community Development Block Grant to achieve the

revitalization of neighborhoods through the improvements of housing conditions for low and moderate income citizens;

and

 

WHEREAS, the rehabilitation of some dwellings units is so extensive that The work cannot be accomplished without

temporarily dislocating the residents from their properties; and

 

WHEREAS, some occupied dwelling units are unfit for human habitation, financially and structurally no feasible

rehabilitation, and require demolition; and

 

WHEREAS, it is often undesirable to permanently dislocate some residents from their properties, change their status

from homeowners to tenants, or increase their financial burden for housing costs, and

 

WHEREAS, Section 105(a)(11) of the Housing and Community Development Act of 1974, as amended, permits a

CDBG grantee to design and administer an “Optional Coverage” relocation program which can provide benefits to

displaces of dilapidated units which are subject to removal through local code enforcement activities (without real

property acquisition), voluntary demolition, or provide assistance to residents that are temporarily dislocated from their

properties, and

 

WHEREAS, such relocation benefits must be utilized by the qualified recipient to obtain standard housing, cover

moving expenses and related costs for those individuals displace by grant activities, and

 

WHEREAS, and Optional Relocation Plan has been prepared and had been reviewed by the Board of Commissioners

of Stokes County, and

 

WHEREAS, it is the desire for Stokes County to foster such worthy objectives with the Community Development

Block Grant Program.

 

THEREFORE, BE IT RESOLVED that the Board of Commissioners of Stokes County, North Carolina herby

adopt the attached policy of Optional Coverage Relocation Plan, as Set forth in Section 105(a)(11) of the Housing and

Community development Act of 1974, as amended. Such plan is to cover any and all financial obligations incurred

during any necessary relocation of affected citizens.

 

Adopted this 25th day of August 2003.

 

 

                                                                                             __________________________________

                                                                                           Sandy McHugh, Chairman

  Stokes County Board of Commissioners

 

ATTEST:

 

______________________

Clerk To the Board

 

 

Chairman McHugh entertained a motion to approve the Optional Coverage Relocation Plan Resolution for Stokes County, North Carolina.

 

Commissioner Inman moved to approve Optional Coverage Relocation Plan Resolution for Stokes County, North Carolina. 

 

Commissioner Mabe seconded and the motion carried 3-2 with Vice Chairman John Turpin and Commissioner Joe Turpin voting against the motion.

 

Mr. Zamani stated that the $400,000 Grant has a remaining balance of $270,000 with 3 homes just being approved by the State, which would exhaust an additional, estimated $160,000 and two remaining bids for homes, which would exhaust the remaining funding which ends September 15, 2003.

 

Mr. Zamani requested guidance from the Board concerning reapplication to the State for the Scattered Site Housing Rehabilitation Program for the upcoming three years.

 

Planning and Community Development Director David Sudderth informed the Board that a Public Hearing would need to be held before any decision could be made by the Board.

 

GENERAL GOVERNMENT – GOVERNING BODY – CLOSED SESSION

 

Chairman McHugh moved to enter closed session to consider the performance and  conditions of appointment of an individual public employee pursuant to G.S. 143-318.11. 

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

 

The Board reconvened to the regular meeting of August 25, 2003.

 

The September 8th meeting will be at the Mountain View Community Center-Slate Road-King, NC.

 

There being no further business to come before the Board, Commissioner Inman  moved to recess the meeting until Friday, September 5, 2003 at 8:30 am. 

 

Commissioner Mabe seconded and the motion carried unanimously.

 

 

 

_________________________                                  _____________________________

Darlene Bullins                                                       Sandy McHugh

Clerk to the Board                                                Chairman