STATE OF NORTH CAROLINA                      )                       OFFICE OF THE COMMISSIONERS

                                                                           )                       STOKES COUNTY GOVERNMENT

COUNTY OF STOKES                                    )                       DANBURY, NORTH CAROLINA

                                                                           )                       JULY 14, 2003

 

 

Meeting Highlights

GENERAL GOVERNMENT –GOVERNING BODY-APPROVAL OF MINUTES

PUBLIC COMMENTS

GENERAL GOVERNMENT – PROPOSED REFINANCING OF CERTIFICATES OF PARTICIPATIONS (SERIES - 1991 & 1999)

GENERAL GOVERNMENT –TAX DEPARTMENT – APPOINTMENT OF THE COUNTY ASSESSOR / TAX COLLECTOR

GENERAL GOVERNMENT –BOARD OF ADJUSTMENTS-ALTERNATE MEMBER-APPOINTMENT

GENERAL GOVERNMENT –INVITATION TO JOIN THE WINSTON SALEM URBAN METROPOLITAN PLANNING ORGANIZATION

GENERAL GOVERNMENT-JURY COMMISSION SALARY

GENERAL GOVERNMENT-LIQUIDATION OF EMS/JAIL CHARGES

GENERAL GOVERNMENT-GOVERNING BODY-COUNTY TRAVEL POLICY

GENERAL GOVERNMENT-SOCIAL SERVICES-DIRECTOR’S SALARY

 

The Board of Commissioners of the County of Stokes, State of North Carolina, met in regular session at the Lawsonville

Community Center in Lawsonville, North Carolina, on Monday, July 14, 2003, at 7:00 pm with the

following members present:

 

                                             Chairman Sandy McHugh

                                             Vice-Chairman John Turpin

                                             Commissioner Howard Mabe

                                             Commissioner Leon Inman

                                             Commissioner Joe Turpin

                                                           

                                             Darlene Bullins, Clerk to the Board

 

Chairman McHugh called the meeting to order.

 

Mr. Arthur Glidewell delivered the invocation.

 

GENERAL GOVERNMENT-GOVERNING BODY-PLEDGE OF ALLEGIANCE

 

Chairman McHugh opened the meeting by inviting the citizens in attendance to

 

join the Board with the Pledge of Allegiance.

 

GENERAL GOVERNMENT –GOVERNING BODY-APPROVAL OF MINUTES

 

Chairman McHugh entertained a motion to approve or amend the minutes of the June 11th, June 18th, June 20th, June 23rd,

June 24th, and June 25th meetings.

              

Chairman McHugh noted to insert the word “Cove” after “Transferring Walnut” etc. – June 11th minutes, page 3-Senior Services.

 

Commissioner Mabe moved to approve the minutes of the June 11th, June 18th, June 20th, June 23rd, June 24th and June 25th

meetings with the noted amendment to the June 11th minutes –page 3.  

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

  

 PUBLIC COMMENTS

 

The following citizen spoke to the Board:

 

Alma Childers

913 Regency Apt. Lane

Walnut Cove, NC  27052

Topic:  Attendance

 

Ms. Childers released her time to someone else. – No comments.

 

Andrew Gibbons

1034 Joyce Mill Road

Westfield, NC  27053

Topic:  Environmental Health/County Property

 

Mr. Gibbons spoke to the Board concerning issues involving services provided by the Environmental Health staff particularly the Environmental Health Supervisor.  Mr. Gibbons stated times when work was not performed on time and several repeated calls having to be made to get the testing completed. Reassignment to another employee and assistance from Health Director Steve Smith had helped to eliminate some of the unanswered calls. 

Mr. Gibbons also requested information concerning the wells that the Danbury Water System currently used which are located on the Petree property across from the courthouse.

 

Chairman McHugh suggested that Mr. Gibbons call the county office in order to try to resolve the issues in question.

 

Linda Hicks

1130 Rock Road

Pine Hall, NC 27042

Topic:  Adopted Stokes County Budget Fiscal Year 2003-04

 

Ms. Hicks spoke concerning the recent adopted fiscal year 2003-04 County Budget. 

Ms. Hicks requested that monies that were reverted out of the proposed county budget from the Sheriff and Jail Departments be reallocated to the Health Department, DSS, and Mental Health.  If hold harmless money is received from the State, Ms. Hicks also requested the $175,000 allocated for textbooks be reallocated to the Health Department, DSS, and Mental Health.  Ms. Hicks expressed concerns with the lack of county funding, which prevents the Health Department to be able to draw down the necessary state funding.  Ms. Hicks requested additional funding for those departments who provide services to the less fortunate and requested allocations to all agencies in the County be fair and equitable.

 

GENERAL GOVERNMENT – PROPOSED REFINANCING OF CERTIFICATES OF PARTICIPATIONS (SERIES - 1991 & 1999)

 

Finance Director Julia Edwards submitted additional information concerning the proposed refinancing of the Certificates of

Participations Series 1991 & 1999 with BB&T. The principal payment would extend the 1991 Certificate of Participation an additional

five years with a lower interest rate.  The 1999 Certificate of Participation would not be extended but would be refinanced at a lower

interest rate.  Local Government Commission approved  the County’s request for refinancing on July 1, 2003.

 

Director Edwards stated that there would a loss of $57,741.67 on the 1991 Certificate  of Participation –County Buildings and a

savings of $111,744 on the 1999 Certificate of Participation-Administration Building.  Interest rate on the 1991 Certificate of Participation would be reduced from 4.03% to 3.19% and interest rate on the 1999 Certificate of Participation would be reduced from 4.17% to 2.97%.  After a deduction of the banking fee of $17,140 (one half of the actual fee), there would be $36,262.33 total savings.  The payments would be reduced each year thus creating a better cash flow for the County during budget constraints and enable the County to increase the fund balance.

 

Chairman McHugh entertained a motion to approve the Amendment Number One to Installment Financing Contract.

 

Vice Chairman John Turpin moved to approve the Amendment Number One to Installment Financing Contract for the 1991 and 1999 Certificates of Participations.

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

 

 

Parker Poe

This instrument has been pre‑audited

in the manner required by

The Local Government Budget and

Fiscal Control Act.

 

__________________________________

Julia E. Edwards

Finance Officer

Amendment Number One

to Installment Financing Contract

 

This Amendment Number One to Installment Financing Contract (this “Amendment”), dated as of July 15, 2003, is between Branch Banking and Trust Company (the “Bank”), a state banking corporation organized and existing under the laws of the State of North Carolina, and the County of Stokes, North Carolina (the “County”), a validly existing political subdivision of the State of North Carolina (the “State”), existing as such under and by virtue of the Constitution, statutes and laws of the State.

 

PREAMBLES

 

                    WHEREAS, the County has the power, pursuant to Section 160A-20 of the General Statutes of North Carolina, as amended, to (1) purchase real

and personal property, (2) enter into installment financing contracts in order to finance the purchase of real and personal property used, or to be used,

for public purposes, and (3) finance the construction of fixtures or improvements on real property by contracts that create in the fixtures or

improvements and in the real property on which such fixtures or improvements are located a security interest to secure repayment of moneys advanced

or made available for such construction;

 

                    WHEREAS, the County entered into an Installment Financing Contract dated February 8, 1999 (the “Contract”) with Branch Banking and Trust

Company (the “Bank”) to (1) refinance an existing installment financing contract, the proceeds of which were used to construct a jail and a social

services facility and to renovate the County courthouse, and (2) to finance the construction of an Administrative Building;

 

                    WHEREAS, in order to secure the County’s obligations under the Contract, the County executed a Deed of Trust and Security Agreement dated

February 8, 1999 with the deed of trust trustee named therein for the benefit of the Bank;

 

WHEREAS, the County and the Bank have agreed to amend the Contract as permitted under Section 17.6 of the Contract to lower the interest rate

payable by the County under the Contract and extend the term of the Contract as provided herein;

 

NOW THEREFORE, in consideration of the mutual covenants herein contained and other good and valuable consideration, the receipt and sufficiency

of which are hereby acknowledged, the County and the Bank hereby agree as follows:

 

Section 1.  References to Amended Documents.  All references in the Contract and the Deed of Trust are to be deemed to be references to the Contract

as amended, modified and supplemented by this Amendment, or as the same may otherwise be amended, modified, altered, changed or supplemented

from time to time.

 

Section 2.  Definitions.  All defined terms not otherwise defined herein have the meaning ascribed to them in the Contract, as amended by this

Amendment. The definition of “Interest Rate” in the Contract is amended as follows:

 

“Interest Rate” means (1) 3.19% per annum for each principal component of Installment Payments listed in first table of the Payment Schedule and (2) 2.97% per annum for each principal component of Installment Payments listed in the second table of the Payment Schedule, in each case calculated on a 360-day year of twelve 30-day months.

 

                    Section 3.  Payment Schedule.  The Payment Schedule attached to the Contract is replaced by the Payment Schedule attached hereto, and after the

effective date of this Amendment, the County agrees to make all Installment Payments in the amounts and at the times shown in the Payment Schedule

attached hereto.

 

Section 4.  Bank Fee.  As a condition precedent to the execution and delivery of this Amendment, the County shall pay the Bank a fee of $17,140.

 

Section 5.  Bank Qualification.  The County designates the Contract, as amended by this Amendment, as a “qualified tax-exempt obligation” eligible

for the exception from the disallowance of the deduction of interest by financial institutions allocable to the cost of carrying tax-exempt obligations in

accordance with the provisions of Section 265(b)(3) of the Code.  The County does not reasonably anticipate issuing more than $10,000,000 of qualified

tax-exempt obligations pursuant to such Section 265(b)(3), including all entities which issue obligations on behalf of the County and all subordinate

entities of the County, during calendar year 2003 and will not designate more than $10,000,000 of qualified tax-exempt obligations pursuant to such

Section 265(b)(3) during calendar year 2003.

 

Section 6.  Modification of Documents.  The Contract, as amended and modified by this Amendment, is hereby incorporated herein and ratified and

reaffirmed as of the date of this Amendment.

 

Section 7.  Confirmation of Security for Obligations.  In confirmation of the amendments and modifications to the Contract as provided under this

Amendment, the County hereby confirms that the security interests granted to the Bank under the Contract and the liens and security interests created

for the benefit of the Bank pursuant to the Deed of Trust to secure all of obligations of the County under the Contract continue to be in full force and

effect and continue to secure the County’s obligations under the Contract as provided in the Contract and the Deed of Trust, as amended or modified by

this Amendment and as the same may be further amended, modified, altered, changed or supplemented from time to time.

 

Section 8.  Limitation on Amendments.  The Contract, as amended and modified by this Amendment, and the amendments and modifications to the

Contract as contained in this Amendment are limited precisely as written and will not be deemed to be a consent to any waiver or modification of any

other terms or conditions of the Contract.   All of the terms of the Contract not modified by this Amendment remain in full force and effect.

 

Section 9.  Effective Date.  Notwithstanding anything to the contrary in this Amendment, the amendments and modifications to the Contract as

contained in this Amendment are effective as of the date first written above.

 

Section 10.  Severability.  If any portion of this Amendment is determined to be invalid under any applicable law, such provision is deemed to be void

and the remainder of this Amendment will continue in full force and effect.

 

Section 11.  Governing Law.  This Amendment is to be construed, interpreted and enforced in accordance with the laws of the State of North Carolina.

 

Section 12.  Section Headings.  All section headings contained herein are for convenience of reference only and are not intended to define or limit the

scope of any provision of this Amendment.

 

Section 13.  Entire Contract.  This Amendment constitutes the entire amendment to the Contract agreed on by the parties and this Amendment may not

be modified, amended, altered or changed except as the County and the Bank may subsequently agree in writing.

 

Section 14.  Binding Effect.  Subject to the specific provisions of this Amendment, this Amendment is binding on and inures to the benefit of the parties

and their respective successors and assigns (including expressly any successor of the Bank).

 

Section 15.  Execution in Counterparts.  This Amendment may be executed in any number of counterparts, each of which is an original and all of

which constitute but one and the same instrument.

 

IN WITNESS WHEREOF, the County and the Bank have caused this Amendment to be executed in their respective names by their duly authorized

officers or representatives, all as of the date first above written.

 

County of Stokes, North Carolina

 

[Seal]                                                                                                                               By:                                                                                                                 

   Sandy McHugh

   Chairman of the Board of Commissioners

 

 

Attest:

 

                                                                               

Darlene M. Bullins

Clerk to the Board of Commissioners

 

Approved as to Form:

 

                                                                               

J. Tyrone Browder, Esq.

County Attorney

 

 

[Signatures Continued on the Following Page]

 

[Counterpart Signature Page to the Amendment dated as of

July 15, 2003, between Branch Banking & Trust Company

and the County of Stokes, North Carolina]

 

Branch Banking & Trust Company

 

 

By:                                                                                                                 

F. Louis Loyd, III

Senior Vice President

[Signatures Continued on the Following Page]

 

[Counterpart Signature Page to the Amendment dated as of

July 15, 2003, between Branch Banking & Trust Company

and the County of Stokes, North Carolina]

 

 

This Amendment Agreement has been approved under

the provisions of Section 159-152 of the

General Statutes of North Carolina, as amended

 

 

 

By:                                                                                             

Janice T. Burke

Director of the Local Government Commission

of North Carolina

PAYMENT SCHEDULE

 

Schedule for Installment Payments at 3.19% interest rate

 

Installment Payment                             Installment Payment                                        Total

  Date                       Principal Component                                Interest Component                              Installment Payment

 

03/15/04                                             $108,428                                                                                                                                                             

09/15/04                                               108,428                                                                                                                                                             

03/15/05                                               108,428                                                                                                                                                             

09/15/05                                               108,428                                                                                                                                                             

03/15/06                                               108,428                                                                                                                                                             

09/15/06                                               108,428                                                                                                                                                             

03/15/07                                               108,428                                                                                                                                                             

09/15/07                                               108,428                                                                                                                                                             

03/15/08                                               108,428                                                                                                                                                             

09/15/08                                               108,428                                                                                                                                                             

03/15/09                                               108,428                                                                                                                                                             

09/15/09                                               108,428                                                                                                                                                             

03/15/10                                               108,428                                                                                                                                                             

09/15/10                                               108,436                                                                                                                                                             

 

 

 

 

 

Schedule for Installment Payments at 2.97% interest rate

 

Installment Payment                             Installment Payment                                        Total

  Date                       Principal Component                                Interest Component                              Installment Payment

 

09/01/03                                                                                                                                                                                                                         

03/01/04                                             $  30,000                                                                                                                                                             

09/01/04                                                                                                                                                                                                                         

03/01/05                                                 33,000                                                                                                                                                             

09/01/05                                                                                                                                                                                                                         

03/01/06                                                 34,000                                                                                                                                                             

09/01/06                                                                                                                                                                                                                         

03/01/07                                               580,000                                                                                                                                                             

09/01/07                                                                                                                                                                                                                         

03/01/08                                               604,000                                                                                                                                                             

09/01/08                                                                                                                                                                                                                         

03/01/09                                               629,000                                                                                                                                                             

 

 

Chairman McHugh entertained a motion to approve A Resolution of The Board of Commissioners of the County of Stokes, North Carolina, Approving An Amendment to an Installment Financing Contract.

 

Commissioner Joe Turpin moved to approve A Resolution of The Board of Commissioners of the County of Stokes, North Carolina, Approving An Amendment to an Installment Financing Contract. 

 

Commissioner Inman seconded and the motion carried unanimously.

 

A regular meeting of the Board of Commissioners of the County of Stokes, North Carolina, was duly held on July 14, 2003 at 7:00 p.m. in the Lawsonville Community Center in Lawsonville, North Carolina   27022.  Chairman Sandy McHugh presiding.

The following Commissioners were present:   

 

               Chairman Sandy McHugh

               Vice Chairman John Turpin

               Commissioner Howard Mabe

               Commissioner Leon Inman

               Commissioner Joe Turpin

 

 

The following Commissioners were absent:

 

 

Commissioner Joe Turpin moved that the resolution entitled A Resolution of the Board of Commissioners of the County of Stokes, North Carolina, Approving an Amendment to an Installment Financing Contract copies of which have been made available to the Board of Commissioners, be adopted.

 

The motion was seconded by Commissioner Leon Inman and was adopted by the following vote:

 

AYES:

 

               Chairman Sandy McHugh

               Vice Chairman John Turpin

               Commissioner Howard Mabe

               Commissioner Leon Inman

               Commissioner Joe Turpin

 

 

NAYS:

 

A Resolution of the Board of Commissioners of the County of Stokes, North Carolina, Approving an

Amendment to an Installment Financing Contract

 

 

                    WHEREAS, the County of Stokes, North Carolina (the “County”) is a duly and regularly created, organized and validly existing political

subdivision of the State of North Carolina, existing as such under and by virtue of the Constitution, statutes and laws of the State of North

Carolina (the “State”);

 

                    WHEREAS, the County has the power, pursuant to Section 160A-20 of the General Statutes of North Carolina, as amended, to (1) purchase

real and personal property, (2) enter into installment financing contracts in order to finance the purchase of real and personal property used,

or to be used, for public purposes, and (3) finance the construction of fixtures or improvements on real property by contracts that create in the

fixtures or improvements and in the real property on which such fixtures or improvements are located a security interest to secure repayment

of moneys advanced or made available for such construction;

 

                    WHEREAS, the County entered into an Installment Financing Contract dated February 8, 1999 (the “Contract”) with Branch Banking

and Trust Company (the “Bank”) to (1) refinance an existing installment financing contract, the proceeds of which were used to construct a

jail and a social services facility and to renovate the County courthouse, and (2) to finance the construction of an Administrative Building;

 

                    WHEREAS, in order to secure the County’s obligations under the Contract, the County executed a Deed of Trust and Security Agreement

dated February 8, 1999 with the deed of trust trustee named therein for the benefit of the Bank;

 

                    WHEREAS, the Bank has agreed to lower the interest rates payable by the County under the Contract and extend the term of the Contract;

 

                    WHEREAS, there has been presented to the Board the form of Amendment Number One to the Contract dated as of July 15, 2003 (the

“Contract Amendment”) between the County and the Bank, which the County proposes to approve, enter into and deliver, to effectuate the

lowering of the interest rate on a portion of the Installment Payments due under the Contract from 4.03% to 3.19% and the lowering of the

interest rate on the remaining portion of the Installment Payments due under the Contract from 4.17% to 2.97% and to extend the term of

the Contract from March 1, 2009 to September 15, 2010; and

 

                    WHEREAS, it appears that the Contract Amendment is in appropriate form and is an appropriate instrument for the purposes intended;

 

                    NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE COUNTY OF STOKES, NORTH CAROLINA

(the “Board”), AS FOLLOWS:

 

                    Section 1.  Ratification of Prior Actions.  All actions of the County, the Chairman of the Board, the Finance Director of the County and the Clerk

to the Board and their respective designees in effectuating the proposed financing are hereby approved, ratified and authorized pursuant to

and in accordance with the transactions contemplated by the Contract Amendment.

 

                    Section 2.  Approval, Authorization and Execution of Contract Amendment.  The form, terms and content of the Contract Amendment

are in all respects authorized, approved and confirmed, and the Chairman of the Board, the Finance Director of the County and the Clerk to the

Board or their respective designees are authorized, empowered and directed to execute and deliver the Contract Amendment for and on behalf

of the County, including necessary counterparts, in substantially the form presented to the Board of Commissioners, but with such changes,

modifications, additions or deletions therein as shall to them seem necessary, desirable or appropriate, their execution thereof to constitute

conclusive evidence of their approval of any and all such changes, modifications, additions or deletions, and that from and after the execution

and delivery of the Contract Amendment, the Chairman of the Board, the Finance Director of the County and the Clerk to the Board or their

respective designees are hereby authorized, empowered and directed to do all such acts and things and to execute all such documents as may be

necessary to carry out and comply with the provisions of the Contract Amendment as executed.

 

                    Section 3.  Further Actions.  The Chairman of the Board and the Finance Director of the County are hereby designated as the County’s

representatives to act on behalf of the County in connection with the transactions contemplated by the Contract Amendment, and the Chairman

of the Board and the Finance Director of the County are authorized to seek opinions on matters of law from the County Attorney, which the

County Attorney is authorized to furnish on behalf of the County, and opinions of law from such other attorneys for all documents contemplated

 hereby as required by law.  The Chairman of the Board and the Finance Director of the County are hereby authorized to designate one or more employees of the County to take all actions which the Chairman of the Board and the Finance Director of the County are authorized to perform under

this Resolution.  The Clerk to the Board, the Chairman of the Board and the Finance Director of the County are authorized to execute and deliver for and on behalf of the County any and all additional certificates, documents, opinions or other papers and perform all other acts as may be required by the Contract Amendment or as they may deem necessary or appropriate in order to implement and carry out the intent and purposes of this Resolution.

 

                    Section 4.  Repealer.  All motions, orders, resolutions, ordinances and parts thereof, in conflict herewith are hereby repealed.

 

                    Section 5.  Severability.  If any section, phrase or provision of this Resolution is for any reason declared to be invalid, such declaration will not affect

the validity of the remainder of the sections, phrases or provisions of this Resolution.

 

                    Section 6.  Effective Date.  This Resolution is effective on the date of its adoption.

 

                    PASSED, ADOPTED AND APPROVED this 14th day of July, 2003.

 

 

STATE OF NORTH CAROLINA                     )

                                                                                                    )

COUNTY OF STOKES                                                          )

 

 

                    I, Darlene M. Bullins, duly appointed Clerk to the Board of Commissioners of the County of Stokes, North Carolina, do hereby certify that the foregoing is a true and accurate copy of the resolution which was passed by the Board of Commissioners of the County of Stokes, North Carolina, at its regular meeting held on July 14, 2003, to become effective on July 14, 2003, and that such resolution has been duly recorded in the minutes of the County.

 

                    WITNESS my hand and the corporate seal of the County of Stokes, North Carolina, this the 14th day of July, 2003.

 

 

[Seal]                                                                                                           By:                                                                                                                 

                                                                                                                                            Darlene M. Bullins

                                                                                                                                            Clerk to the Board of Commissioners

of the County of Stokes, North Carolina

 

GENERAL GOVERNMENT –TAX DEPARTMENT – APPOINTMENT OF THE COUNTY ASSESSOR / TAX COLLECTOR

 

Chairman McHugh presented information to the Board concerning the General Statue 105-294(a) which states:  The Board of Commissioners should appoint a county assessor for a two-year or four-year term of office beginning on or after (July 1).

 

Chairman McHugh entertained a motion to appoint a county assessor for a two-year term.

 

Vice Chairman John Turpin moved to appoint Tax Administrator Wren Carmichael as County Assessor for a two-year term. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

 

Chairman McHugh presented information to the Board concerning the General Statue (105-349) which states: 

 

The Governing Body of each taxing unit should appoint tax collector on or after July 1 for a term of office to be determined by the

Board.

 

Chairman McHugh entertained a motion to appoint a tax collector for a term of office to be determined by the Board.

 

Commissioner Joe Turpin moved to appoint Tax Administrator Wren Carmichael as the tax collector for the County of Stokes for a four-year term. 

 

Vice Chairman John Turpin seconded and the motion carried unanimously.

 

 

GENERAL GOVERNMENT –NURSING HOME COMMUNITY ADVISORY COMMITTEE- APPOINTMENT

 

Commissioner Inman nominated Laura Hutchens – Adult Quality of Life Day Care in King to serve on the Nursing Home Community Advisory Committee for Stokes County.

 

Ms. Hutchins can be considered for the appointment at the July 28th meeting.

 

GENERAL GOVERNMENT –BOARD OF ADJUSTMENTS-ALTERNATE MEMBER-APPOINTMENT

 

Commissioner Joe Turpin requested to postpone any action on the appointment of the Alternate Member of the Board of Adjustments. 

 

Matthew Robbins was nominated at the June 23rd meeting. 

 

Commissioner Joe Turpin stated that he had been unable to get in touch with Mr. Robbins since the June 23rd meeting. 

 

The Board unanimously agreed to take no action on the appointment.

 

GENERAL GOVERNMENT –PLANNING BOARD- RE –APPOINTMENTS

 

The following members were presented to the Board on June 3rd by Planning Director David Sudderth for re-appointments: (Term June 30, 2003 to June 30, 2006)

 

Ted Hairston – Beaver Island Township

Andy Rogers – Big Creek Township

Ernest Lankford – Peters Creek Township

 

Harold Mabe was nominated on June 23rd for the Peters Creek Township.

 

Vice Chairman John Turpin stated that Mr. Harold Mabe had requested to withdraw  his name from the nominations. 

 

There were no other nominations for the Re-appointments for the Planning Board.

 

Commissioner Mabe moved to re-appoint the following individuals to the Planning Board for a term –(June 30, 2003 to June 20, 2006):

 

Ted Hairston – Beaver Island Township

Andy Rogers – Big Creek Township

Ernest Lankford – Peters Creek Township

 

Commissioner Inman seconded and the motion carried 3-2 with Vice Chairman John Turpin and Commissioner Joe Turpin voting against the motion.

 

GENERAL GOVERNMENT –INVITATION TO JOIN THE WINSTON SALEM URBAN METROPOLITAN PLANNING ORGANIZATION

 

Chairman McHugh presented additional information to the Board from Chris  Murphy, (NWPCOG-TAC Secretary) requesting the Board join the Winston Salem UrbanArea Metropolitan Planning Organization (MPO).

 

By becoming a member of the Winston Salem Urban Area MPO, Stokes County would be ensured of having a voice in all transportation planning matters in the Winston Salem Urban Area, and to a lesser extent, the Triad region.  Stokes County is currently in the Rural Planning Organization (RPO).

 

Chairman McHugh entertained a motion to join the Winston Salem Urban Area MPO.

 

 

Commissioner Mabe moved to join the Winston Salem Urban Area MPO. 

 

Vice Chairman John Turpin seconded and the motion carried 4-1 with Commissioner Joe Turpin voting against the motion.

 

Commissioner Inman volunteered to serve on MPO. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT-JURY COMMISSION SALARY

 

Clerk of Superior Court Dean Hartgrove requested the Board’s approval to retain the same pay as the two previous years for Jury Commissioners of $65 per day.

 

Chairman McHugh entertained a motion to approve Jury Commissioners’ pay of $65 per day.

 

Vice Chairman John Turpin moved to approve Jury Commissioners’ pay of $65 per day. 

 

Commissioner Joe Turpin seconded and the motion carried unanimously.

 

GENERAL GOVERNMENT-LIQUIDATION OF EMS/JAIL CHARGES

 

Jail Captain Craig Carico requested the approval for liquidation of the following EMS charges for inmates who were incarcerated at the Stokes County jail:  (Due to the recent privacy act-HIPAA, names of individuals are not allowed to be revealed)

 

               Call Number 0300846                                        $360.94 

               Call Number 0300756                                        $355.47

 

Chairman McHugh entertained a motion to approve the liquidation of the requested EMS charges.

 

Commissioner Inman moved to approve the liquidation of the requested EMS charges. 

 

Commissioner Mabe seconded and the motion carried unanimously.

 

 

 

 

GENERAL GOVERNMENT-GOVERNING BODY-COUNTY TRAVEL POLICY

 

Chairman McHugh presented an amendment to the existing county travel policy (Section 11-Vehicle Use) which would not reimburse an employee for mileage who is provided with a County vehicle and chooses to use their own personal vehicle for county

travel.

 

Chairman McHugh moved to amend the County Travel Policy (Section 11-Vehicle Use) by inserting the following:

 

               If a County employee is provided a county vehicle for travel purposes related to

their job and chooses to use their own vehicle, the employee will not be reimbursed 

for mileage.

 

Commissioner Inman seconded and the motion carried unanimously.

 

 

GENERAL GOVERNMENT-SOCIAL SERVICES-DIRECTOR’S SALARY

 

Chairman McHugh informed the Board that the DSS Board had approved the appointment of Jan Spencer as the DSS Director effective June 25, 2003.

 

The DSS Board requested the approval of Ms. Spencer’s salary to be $50,000.

 

Commissioner Inman moved to approve the $50,000 salary for DSS Director Jan Spencer. 

 

Commissioner Mabe seconded and the motion carried unanimously.

 

 

The Board expressed thanks to the Lawsonville community for the opportunity to bring the  Commissioners’ meeting to the Lawsonville area.

 

 

There being no further business to come before the Board, Commissioner Joe Turpin moved to adjourn meeting. 

 

Commissioner Inman seconded and the motion carried unanimously.

 

 

 

_________________________                                  _____________________________

Darlene Bullins                                                         Sandy McHugh

Clerk to the Board                                                    Chairman